Online Form - Casual Booking and Events Application

Please complete this form for all casual facility and reserve bookings and events. For more information, please visit Facilities for Hire or Parks and Reserves

Facilities for Hire 

Parks and Reserves

Event Application (Part 1)

An ‘event’ is defined as any gathering of people brought together for a common purpose by some prearrangement.

Pursuant to Section 176 of the Health (Miscellaneous Provisions) Act 1911, organisers looking to hold a public event, either on public or private land must lodge an application to the Town, unless the event is held within a permanent facility approved to conduct similar events. Further, an application is required to be submitted to conduct any event,  that is public or private in a Town facility or reserve.

For more information, please visit Organising a Community Event

Organising a Community Event.

COVID-19 Phase 4 Restrictions

  • Capacity restrictions are currently in place for all facilities based on the 2 square metre rule. 
  • Covid Safety Plan to be completed and returned for facility/reserve bookings, with a copy to be made available during your booking.
  • Covid Event Plan may be required for events with over 500 patrons at any one time.

For more information please contact the Town on 9377 8000.

Applicant Details

Are you registered as a business?
Are you an incorporated body, sporting club, personal trainer, government agency, school, association or profit making organisation?
Are you a not-for-profit organisation or registered charity? (Registered with the ATO)
Are you a senior citizen association?

Booking / Event Details

Will this be a ticketed event? *
If hiring a reserve, is a specific section required?
Do you require any additional hire dates?
Age range of participants *
Will the nature of your booking and/or the persons attending potentially pose any risk to Town of Bassendean property and/or the safety & wellbeing to Town of Bassendean employees or other persons located at the facility/reserve or other location?
Will the event be advertised or promoted?

Equipment / Entertainment / Access

Electrical Equipment or Facility you intend to use? *





Type of Entertainment / Activities you intend to use? *





Temporary Structures you intend to use? *








If hiring a reserve do you require vehicle access to the reserve or access to power if available?

Liquor Consumption

Will alcohol be consumed during this booking/event?
Will you be selling alcohol during this booking/event? *

If yes, an application will need to be made via the Department of Racing, Gaming and Liquor Portal in accordance with the Liquor Control Act 1988. A copy of your liquor licence is to be forwarded to the Town seven (7) days prior to your booking.

Department of Racing, Gaming and Liquor Portal


Food

Are you providing food? *

If yes, will food be sold or provided free of charge?

If selling food, Town of Bassendean Health Services team will require the hirer to complete a Temporary Food Business Permit Application

Council Policy 2.15 Single Use Plastics & Balloons

The Town of Bassendean recognises the negative impact single use plastics has on our environment and is committed to reducing the amount used within the Town. Our Single Use Plastics and Balloons Policy provides the requirements and obligations for the purchase, sale and use of single-use plastics and balloons at events on Town managed land. For suitable alternatives please refer to the guidance document 'A guide for eliminating single-use plastics'.

Single Use Plastics and Balloons Policy

A guide for eliminating single-use plastics

EMRC Party Loan Box

Reduce your plastic footprint and party sustainably with EMRC’s party loan box. The kit includes 48 sets of kids plates, cups, cutlery and napkins. A 15L cooler drink mug, cake slicer, serving platters, 2x 4.5m cloth bunting and a ‘Happy Birthday’ ground sign also included. Loan boxes can be collected from the EMRC. To hire, contact EMRC Waste Education on (08) 9424 2271 or WasteEducation@emrc.org.au


Public Liability Insurance

Do you have current public liability insurance?

Disclaimer

I declare the information provided in this application is true and correct. I have read and understand the Town of Bassendean Facility and Reserve Terms and Conditions of Hire and are authorised to accept them on behalf of the applicant name previously.  I understand that submitting this application does not secure a booking or event approval and that I will be contacted for further information relating to the hire or event approval process. A booking confirmation or event approval letter will be provided once the hire or event has been confirmed.

Town of Bassendean Facility and Reserve Terms and Conditions of Hire

Acceptance *