Contact Register

Councillors’ Contact with Developers

Name

Renee McLennan

Developer Name

Dates of Contact

7/01/2019

Type of Contact

Onsite meeting aqt development site

Related Properties

174 Railway Parade, Ashfield

Nature of Issue

Response

That the next step would be for the property owners/Element to meet with the Town's planning staff to discuss the change of use application.

Name

Renee McLennan

Developer Name

Dates of Contact

9/07/2018

Type of Contact

Met with Mr Bethune at the Council offices with Mr Christian Buttle, Senior Planner

Related Properties

184 West Road, Bassendean

Nature of Issue

Response

The Town’s local planning policy (LPP 4) relating to development in the floodway was developed based upon the advice provided by the former Department of Water and the Swan River Trust. Therefore, these agencies would also need to support subdivision in this location as it is not the Town that is the determining authority. Although the motion (OCM – 24/08/17) was carried, the local planning policy has not yet been through the formal process of being amended, endorsed by Council, advertised to the community and finally being adopted by Council. The Policy is a properly adopted policy under the Local Planning Scheme No. 10, and Council and officers are required to give due regard to the policy whilst making decisions until a new policy is adopted. Given that the EMRC flood study is due to be released in the next few months staff are awaiting the results of this study to be able to provide Council with an up to date report to inform the policy revision. It would be premature to present a report to Council before this information is released. It was suggested that instead of the Town contacting WAPC to seek the opportunity to provide a revised report on the current subdivision applications that Mr Bethune or the affected property owners contact WAPC and request that updated advice be sought.

Name

Renee McLennan, accompanied by Mr Tony Dowling, Director Stategic Planning

Developer Name

Dates of Contact

17/04/2018

Type of Contact

Meeting at Council Administration, 48 Old Perth Road, Bassendean

Related Properties

8, 10 & 12 Thompson Road, Bassendean. Surrounding properties in the Success Hill South precinct bordered by Thompson Road, Guildford Road, Lord Street and the train line.

Nature of Issue

Response

Communicated that any rezoning would need to be a decision of Council.

Name

Renee McLennan

Developer Name

Dates of Contact

17/02/2018

Type of Contact

Verbal conversation in response to letter and advice of February Council meeting.

Related Properties

Success Hill Lodge, 1 River Street, Bassendean

Nature of Issue

Response

Advised Mr & Mrs Murphy that there was an agenda item relating to their property coming to the February meeting and that they would have the opportunity for their property to be inspected by Councillors and for a deputation to be given.

Name

Renee McLennan

Developer Name

Dates of Contact

24/01/2018

Type of Contact

Met with the property owners at 11 Broadway

Related Properties

11 Broadway, Bassendean

Nature of Issue

Response

I was not aware of the application for the business and so therefore had no official information and refrained from comment.

Name

Renee McLennan

Developer Name

Dates of Contact

2/11/2017 8:30:00 AM

Type of Contact

Phone conversation initiated by Mr Chapman

Related Properties

Property owned by his clients at 246 Morley Drive, Eden Hill and adjacent land (Lot 5) owned by the Town of Bassendean.

Nature of Issue

Response

Would follow up with the CEO regarding the proposal.

Name

Renee McLennan

Developer Name

Dates of Contact

18/10/2017 9:30:00 AM

Type of Contact

Meeting at Hedgehogs Cafe

Related Properties

Property owned by Mr Yates at 10 Thompson Road, Bassendean, and surrounding land parcel between Lord Street, Guildford Road, Thompson Road and the train line.

Nature of Issue

Response

Requested examples of the type of development that is being proposed be emailed through. Expressed interest in learning more about the concept with staff and the new Council.

Name

McLennan

Developer Name

Dates of Contact

21/08/2017 10:00:00 AM

Type of Contact

Various emails and phone calls

Related Properties

West Road properties in the floodplain

Nature of Issue

Response

Read the documents provided prior to the August OCM to facilitate informed decision making.

Name

Pule

Developer Name

Dates of Contact

18/08/2017 10:00:00 AM

Type of Contact

Emails

Related Properties

183 West Road 184 West Road

Nature of Issue

Response

I have not replied and left it for officers to reply.

Name

Pule

Developer Name

Dates of Contact

8/08/2017 10:00:00 AM

Type of Contact

Email, phone and visit to home

Related Properties

184 West Road, Bassendean

Nature of Issue

Response

I later phoned back and explained the progress of the application, as stated by the officers.

Name

McLennan

Developer Name

Dates of Contact

25/07/2017 10:00:00 AM

Type of Contact

Meeting at my private residence at 4/1 Anzac Terrace, Bassendean

Related Properties

9 Broadway, Bassendean

Nature of Issue

Response

That consideration would be given to his proposal and discussed at the Briefing Session prior to the Ordinary Council Meeting.

Name

Bridges

Developer Name

Dates of Contact

18/07/2016 11:00:00 AM

Type of Contact

Meeting at Dome Cafe in West Road

Related Properties

Hawaiian Shopping Centre and Whitfield Street road reserve

Nature of Issue

Response

By email at 10.13am on 12 July 2016 addressed to all Councillors I received the following from Cr John Gangell: Alison from Hawaiian has requested an opportunity to make a presentation and update Councillors on their proposal. Is next Monday July 18 10:00am at Dome suitable for Councillors? Kind regards John. I responded that 10am didn’t suit me but that I could make it by 11am and suggested the Council offices would be a more suitable venue. I had no reason to question if it was a sanctioned meeting as we had met with an Hawaiian rep (male) in the Council chamber some time before on a parking matter, with staff in attendance, and I assumed this was an onsite continuation of this meeting. I attended the meeting with Councillors Gangell, McLennan, Pule and Lewis (Cr Brown was ill and no ToB staff were in attendance) and Alison and the formerly mentioned male attended from Hawaiian. They offered a coffee but I declined. Basically it was the same parking matter but this time plans were presented that showed what they proposed for the area in the upper carpark they wished to make a public space. Also presented were plans to convert part of Whitfield St road reserve to right angle parking to make up for the potential loss of the upper car park bays. I asked if they had discussed these plans with planning staff and they stated they had. My comment in response to ‘what did we think?’ was that we would consider this when the DA was presented and with officer comment and recommendations. Councillors Pule and Lewis then went with the Hawaiian rep/s to view the Whitfield St proposal and myself, Gangell and McLennan left.

Name

Pule

Developer Name

Dates of Contact

18/07/2016 11:00:00 AM

Type of Contact

Meeting at Dome Cafe in West Road

Related Properties

Hawaiian Shopping Centre and Whitfield Street road reserve

Nature of Issue

Response

By email at 10.13am on 12 July 2016 addressed to all Councillors I received the following from Cr John Gangell: Alison from Hawaiian has requested an opportunity to make a presentation and update Councillors on their proposal. Is next Monday July 18 10:00am at Dome suitable for Councillors? Kind regards John. The meeting was arranged for 11am as preferred by Councillors. The topic was to discuss parking and traffic management at the Bassendean Village Shopping centre. I assumed that our officers would attend, however,there were no Officers at this meeting. In attendance, from Hawaiian, there were Alison, the Regional Manager and the Centre Manager. I attended, together with Crs Gangell, Mclennan, Bridges and Lewis. Cr Brownreported ill and there were no officers from the Town of Bassendean at this meeting. Coffee was offered and I ordered and paid for my own. Discussion took place on a similar manner to the previous presentation by Hawaiian given at Council and with officers in attendance at that time. The discussion was about addressing establishing a public open space at the Dome end of the car park, re arranging the car park and right angle parking at Whitefield street. Also entry and exit positions from West road and Whitefield street . My response was to ask if these proposals, as presented, had been discussed with Town of BassendeanPlanning Officer and they responded that they had been discussed with Planning Officers. I inform Hawaiian that Councillors would need to again have further discussions with our Planning Officers and the CEO. I responded that Councillors and myself would discuss these matters with our Officers and that we would consider them when presented with Officer recommendations in our formal meetings. Crs Gangell, Lewis and myself inspected the Whitefield street area concerned and the car park with the Hawaiian Regional Manager. Cr Lewis and myself also discussed the clarity of no smoking signs at the Bassendean Village Shopping Centre with the Centre Manager and suggested better clarity signs. That was the end of this meeting.

Name

McLennan

Developer Name

Dates of Contact

18/07/2016 11:00:00 AM

Type of Contact

Informal meeting at Dome Cafe at the Bassendean Shopping Centre

Related Properties

Hawaiian Shopping Centre and adjacent Whitfield Street road reserve

Nature of Issue

Response

The Mayor, John Gangell, contacted all councillors on 12th July 2016 inviting attendance at a meeting with the Hawaiian representatives as per the below email: On 12 July 2016 at 10:13, John Gangell wrote: Alison from Hawaiian has requested an opportunity to make a presentation and update Councillors on their proposal. Is next Monday July 18 10:00am at Dome suitable for Councillors? Kind regards John. I responded that I should be able to attend but may have my daughter with me. I was aware that fairly recently, other councillors had met with Hawaiian representatives at the council offices with staff in attendance to discuss a parking matter. I was not in attendance at this previous meeting but expected that this particular meeting was an onsite continuation of this meeting. I attended the meeting with Councillors Gangell, Bridges, Pule and Lewis (Cr Brown was ill and no ToB staff were in attendance) and three Hawaiian representatives. A coffee was offered but I declined. The representatives presented a) Plans to convert part of the upper carpark into a public space with trees, seating & a play space with potential for hosting public events such as outdoor movies. This plan would necessitate the loss of some of the current car bays in the upper level. b) Plans to convert part of Whitfield St road reserve to right angle parking to compensate for the potential loss of the upper car park bays. Cr Bridges asked if the plans had been discussed ToB planning staff and they stated that they had. The representatives asked the Councillors what our thoughts were on the proposal and were told that they needed to formally submit a development application and that council would consider the proposal when it was presented with officer comment and recommendations. Following the meeting Councillors Pule and Lewis then went with the Hawaiian representatives to view the Whitfield Street parking proposal and myself, Gangell and Bridges left.

Name

Gangell

Developer Name

Dates of Contact

18/07/2016 11:00:00 AM

Type of Contact

Presentation to Councillors

Related Properties

Bassendean Village Shopping Centre owned by Hawaiian Pty Ltd and Whitfield Street road reserve

Nature of Issue

Response

As Mayor I received a request on 8 July 2016 for Hawaiian representatives to meet informally with Councillors to discuss a proposed development application they were looking at submitting which would make some alterations to the top level car park and Wilson Street parking. I emailed Councillors to arrange a suitable meeting. The topic was to discuss parking and traffic management at the Bassendean Village Shopping centre. In attendance, from Hawaiian, there was Alison Reid, Jamie Nancarrow and Julie Purser from Hawaiian Pty Ltd. I attended, together with Deputy Mayor Cr Lewis, Cr Pule, Cr Bridges and Cr McLennan. Discussion took place on a similar manner to the previous presentation by Hawaiian given at Council. The discussion was about addressing establishing a public open space at the Dome end of the car park, arranging the car park and right angle parking at Whitefield Street. Also entry and exit positions from West road and Whitefield Street. I, along with Deputy Mayor Cr Lewis and Cr Pule inspected the Whitefield street area concerned with Jamie Nancarrow from Hawaiian. Hawaian Representatives advised that they were likely to submit a development application for Council to consider.

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