Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

STANDING COMMITTEE MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 20 MAY 2008, AT 7.00PM

1.0                                 INSPECTIONS

The following inspections took place prior to the commencement of the meeting.

1.1             94 Hamilton Street, Bassendean and Clarke Way Reserve

1.2             Harcourt Street Drainage

2.0                                 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member opened the meeting and welcomed all those in attendance.

3.0                                 PUBLIC QUESTION TIME

The following is a summary of each of the questions raised, together with a summary of the response to each question.

Mr Don Yates, 10 Thompson Road, Bassendean

Mr Yates referred to Town Planning Scheme 10 and the piece of land to be released between Bassendean Railway Station and Collier Power Station and queried its proposed rating.

The Manager Development Services advised that he believes it will be rated R60.

Mr Yates queried why the option of “no bollards” was not being considered under item 10.9 this evening.

The Director Operational Services advised that the Council resolution asked to provide options on bollards. The Manager Asset Services further added that the decision not to have bollards could be an option at the discretion of Council.

Mr Yates queried why the Officer’s Report on Ashfield Flats stops in June 2007 and does not include the gazetting of river parks in September 2007.

The CEO advised that the Plan involves the river itself and the adjoining land holdings which are owned by the Department of Planning and Infrastructure and accordingly, the Town has no control over this area.

Mr Yates asked why the Bassendean Preservation Group had not been included in considerations and options with regard to the plants to residents program.

The Manager Asset Services advised that pending the outcome tonight, when the time arises, the Bassendean Preservation Group would be welcome to submit a quote.

Mr Yates queried the advice given by Syrinx with regard to the Success Hill Reserve Concept Plan as being contrary to that of other professionals, the EMRC and the Town’s own Environmental Officer.

The Director Operational Services advised that Syrinx are environmental scientists and have provided information which he believes will address the issues at hand. Further, they have suggested that the Town needs to undertake further work upstream to treat the stormwater and consider the entire environment. This is consistent with what is being presented tonight.

Mr Yates referred to the bollard policy to be considered this evening and asked whether the Town agreed that it had been a little premature in spending money on installing pine bollards prior to this policy being passed.

The CEO advised there was a resolution of Council that had to be fulfilled and staff implemented this decision within budget. If Council decides on a different form of bollard or no bollard in the future, they can be relocated.

4.0                                 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Attendance

Councillors

Cr Sam Piantadosi, Presiding Member

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell

Cr Anne Brinkworth

Cr Michelle Stubbs

Cr Chris Merfield

Cr Lynda Butler

Cr Mary Elgar (until 12.10am)

Cr Gerry Pule

Officers

Mr Gary Evershed                    Chief Executive Officer

Mr Mike Costarella                   Director Corporate Development

Mr Graeme Haggart                 Director Community Development

Mr Simon Stewert-Dawkins   Director Operational Services

Mr Ken Goldsworthy                Manager Health & Ranger Services

Mr Ian McDowell                                    Manager Asset Services

Mr Patrick Quigley                   Manager Leisure Services (until 12.10am)

Mr Brian Reed,                           Manager Development Services (until 1.16am)

Mr Kallan Short                          Principal Building Surveyor (until 8.35pm)

Mr Travis Moore                          Recreation Officer, Leisure Services (until 8.40pm)

Mrs Cathy Muraszko                Minute Secretary

Apologies

Nil

Public

One member of the public was in attendance.

Press

No members of the press were in attendance.

5.0                                 DEPUTATIONS AND PRESENTATIONS

Nil

6.0                                 CONFIRMATION OF MINUTES

6.1             Standing Committee Meeting held on 15 April 2008

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)

MOVED Cr Gangell, Seconded Cr Butler, that the minutes of the Standing Committee meeting held on 15 April 2008, be received.

CARRIED UNANIMOUSLY 9/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)

MOVED Cr Gangell, Seconded Cr Merfield, that the minutes of the Standing Committee meeting held on 15 April 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 9/0

7.0                                 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

The Presiding Member advised that City of Bayswater currently has a proposal for an $80 million market. He further advised that Guildford hold an historical market on a Sunday which attracts a large volume of people and reiterated the importance of the Town giving consideration to holding a market of their own.

8.0                                 DECLARATIONS OF INTEREST

Nil

9.0                                 BUSINESS DEFERRED FROM PREVIOUS MEETING

9.1            Success Hill Reserve – Concept Plan (Ref: PARE/PLANNG/1 – Ken Goldsworthy, Manager Rangers & Health Services)

Report Summary

  • The draft Success Hill Reserve Concept Plan was publicly exhibited for a period of nine weeks, along with advertisements being placed in the local newspaper seeking community feedback by the 14 December 2007.
  • Seventeen submissions were received from the Community consultations.
  • Mr Thomas Schwarten from Syrinx Environmental will be in attendance at the meeting to answer any questions.
  • It is recommended to adopt the draft Success Hill Reserve Concept Plan and notes the order of magnitude costs.

OFFICER RECOMMENDATION – ITEM 9.1

MOVED Cr Elgar, Seconded Cr Merfield, that Council:

1.       Adopts the draft Success Hill Reserve Concept Plan; and

2.       Notes the Order of Magnitude Costs.

LOST 4/5

Crs Klein, Merfield, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Gangell, Brinkworth, Stubbs and Butler voted against the motion.

The Committee requested that additional information be provided prior to the Ordinary Council meeting.

COMMITTEE RECOMMENDATION – ITEM 9.1

SC – 1/05/08             MOVED Cr Pule, Seconded Cr Merfield that this item be considered further at the OCM with the following information being provided:

  • Information on the issue of concrete versus limestone as the aggregate to be used; and
  • Ensuring that the work program did not jeopardize the grant funding.

CARRIED UNANIMOUSLY 9/0

10.0                              REPORTS

10.1          Draft Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

Report Summary

  • Council has adopted a Public Open Space Strategy, which provides a classification for all parks, reserves and open space in the Town at a regional, district, neighbourhood or local level.
  • The POS Strategy also provides guidelines for the level of play equipment and associated infrastructure recommended for each park and reserve, depending on its classification.
  • A draft Play Spaces Implementation Plan is now presented to Council and recommended for endorsement prior to community input being sought on the prioritisation for the play spaces development and use of surplus play ground equipment, which are listed within the Plan.

Cr Pule disclosed a proximity interest in this item as he resides opposite Gary Blanche Park, and requested that the Committee consider this interest to be a trivial matter and allow him to participate in discussions and the decision making process.

Cr Piantadosi disclosed a proximity interest in this item due to the proximity in which he lives to Jubilee Reserve and requested that Council consider this interest to be a trivial matter and allow him to participate in discussions and the decision making process.

Pule left the Chamber, the time being 7.42pm.

Cr Piantadosi vacated the chair and left the Chamber, the time being 7.42pm. Her Worship the Mayor, Cr Klein took the Chair.

COMMITTEE RECOMMENDATION – ITEM 10.1(a)

SC - 2/05/08              MOVED Cr Gangell, Seconded Cr Stubbs, that the Committee agrees that the interests outlined by Crs Piantadosi and Pule are so trivial or insignificant as to be unlikely to influence the disclosing members’ conduct in relation to the matter, and therefore they be allowed to participate in discussions and the decision making process and for Cr Piantadosi to preside over the meeting.

CARRIED UNANIMOUSLY 7/0

Crs Piantadosi and Pule returned to the Chamber, the time being 7.44m.

Her Worship the Mayor, Cr Tina Klein vacated the Chair and Cr Piantadosi, the Presiding Member resumed the Chair.

Cr Gangell left the Chamber, the time being 7.46pm and returned at 7.50pm.

The Manager Asset Services left the Chamber, the time being 7.52pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1(b)

SC – 3/05/08             MOVED Cr Elgar, Seconded Cr Gangell, that Council receives the draft Play Spaces Implementation Plan attached to the Standing Committee Agenda of 20 May 2008 and makes the plan available for a period of public consultation, prior to the final adoption of the Plan.

CARRIED 7/2

Crs Piantadosi, Klein, Gangell, Brinkworth, Merfield, Elgar and Pule voted in favour of the motion. Crs Stubbs and Butler voted against the motion.

10.2          Request for Financial Assistance – Fresh Start Recovery Programme (Ref: COMR/SPONSHP/1 – Patrick Quigley, Manager Leisure Services)

Report Summary

  • A request has been received for financial assistance for a drug addiction recovery programme.
  • Whilst the programme is based in Subiaco, it is available to assist people across the Perth metropolitan area.
  • The programme has assisted 21 people from Ashfield, Bassendean and Eden Hill in the last three years.
  • The financial request is consistent with the eligibility criteria of the Town’s Donations Policy.
  • Manager Leisure Services recommends that Council consider supporting the programme with a $500 donation.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2

SC – 4/05/08             MOVED Cr Gangell, Seconded Cr Stubbs, that Council provides a donation of $500 to assist with the Fresh Start Recovery Programme for 2008.

CARRIED UNANIMOUSLY 9/0

The Manager Asset Services returned to the Chamber, the time being 7.55pm.

10.3          Unauthorised Signs Located Within Street Thoroughfares (Ref: ROAD/STMNGT/5 - Kallan Short, Principal Building Surveyor)

Report Summary

  • Council has resolved that a report be prepared canvassing the option of not enforcing the current Local Law.
  • Comment was sought from the Town’s Solicitors that concludes that the Town would be exposed to risk by pursuing this course of action.
  • The report recommends that Council endorses taking action to enforce the current Local Law.

The Recreation Officer, Leisure Services left the Chamber, the time being 8.18pm and returned at 8.23pm.

OFFICER RECOMMENDATION – ITEM 10.3

MOVED Cr Elgar, Seconded Cr Merfield, that Council:

1.       Continues with the action being taken to remove unauthorised advertising signs located within thoroughfares, including the impounding of such signs and/or serving of infringement notices where required; and

  • Authorises the Chief Executive Officer to take legal action to enforce infringement notices issued where proprietors fail to adhere to the Town’s instructions issued in keeping with item (1) above.

LOST 4/5

Crs Klein, Gangell, Merfield and Elgar voted in favour of the motion. Crs Piantadosi, Brinkworth, Stubbs, Butler and Pule voted against the motion.

Cr Pule foreshadowed that the matter be reconsidered at next week’s OCM.

The Director Operational Services left the Chamber, the time being 8.29pm.

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council takes no further action in terms of the prosecuting of unauthorised signs located within thoroughfares pending a review of the local law.

LOST 4/5

Crs Piantadosi, Stubbs, Brinkworth and Butler voted in favour of the motion. Crs Klein, Gangell, Merfield, Elgar and Pule voted against the motion.

The Director Operational Services returned to the Chamber, the time being 8.31pm.

MOVED Cr Pule, Seconded Cr Elgar, that this matter be deferred to next week’s OCM so that the legal liability issues can be presented and understood by Councillors prior to a decision being made.

Lengthy debate took place on this item.

MOVED Cr Merfield, Seconded Cr Gangell, that the motion now be put.

CARRIED UNANIMOUSLY 9/0

COMMITTEE RECOMMENDATION – ITEM 10.3

SC - 5/05/08              MOVED Cr Pule, Seconded Cr Elgar, that this matter be deferred to next week’s OCM so that the legal liability issues can be presented and understood by Councillors prior to a decision being made.

CARRIED UNANIMOUSLY 9/0

10.4          Open Space Strategy – 94 Hamilton Street Bassendean and 93 Lord Street Eden Hill (Ref: LUAP/PLANNG/5 – Brian Reed, Manager Development Services

Cr Elgar left the Chamber, the time being 8.35pm.

Report Summary

  • Council has previously resolved to advertise its intention to give up management of parcels of land currently reserved for recreation purposes
  • The proposals have been advertised which has resulted in two submissions being received, one in favour, and one against
  • This report recommends that the State Government be advised that 94 Hamilton Street, Bassendean, and 93 Lord Street, Eden Hill, are no longer required for recreation purposes.

Mr Short left the Chamber, the time being 8.35pm, and did not return.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

SC - 6/05/08              MOVED Cr Merfield, Seconded Cr Stubbs, that Council:

1.       Advises the State Government that 94 Hamilton Street, Bassendean, and 93 Lord Street, Eden Hill, are no longer required for recreation purposes;

2.       Advises the first respondent that the Town of Bassendean will not be selling the land but will offer to give up its Management Order of the land to the State Government;

3.       Advises the second respondent that:

a)      Consultation was carried out with the community prior to its decision to return the management of the land in Whitfield Street to the State Government, and that decision is now irreversible;

b)      Council may consider a proposal in the 2008/09 Budget to remove the BMX track.

CARRIED UNANIMOUSLY 8/0

10.5          Proposal to Name the Unnamed Reserve Currently Known as Hatton Court Reserve to Pinzone Park (Ref: PARE/NAME/1 – Brian Reed, Manager Development Services.

Report Summary

  • Council has resolved to carry out community consultation on a proposal to name the park
  • The proposal has been advertised in the Bassendean Briefings.
  • One submission has been received objecting to the naming.
  • The matter is referred to Council for its determination.

ADDITIONAL INFORMATION

In the Standing Committee Agenda of 20 May 2008, the Manager Development Services advised that he had recently written to the submitter confirming that while the street was named in honour of her farther, the park is not officially named. At the time of writing this report no reply has been received.

Since the publication of the agenda, the following reply was been received:

“Thank you for your email and phone call regarding Hatton Park.

We were always aware that the renaming only applied to the park and we still remain unhappy with the situation. My older brother, Graham, (78 years) tells me that our father was, in fact, instrumental in this area being reserved for public open space. At the time it was nothing but a marshy waste land and for sometime this space was jokingly referred to as "Hatton's Folly".

So you see, we have more than a passing family interest in this renaming proposal, but also you would be ignoring some of Bassendean's history.

If the Pinzone family are entitled to some recognition, we feel quite sure that in the Council's wisdom some other way could be found without upsetting our family.”

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5

SC - 7/05/08              MOVED Cr Pule, Seconded Cr Gangell, that Council:

1.        Advises the respondent that the Town of Bassendean has no intention of changing the street name of Hatton Court which was named in honour of their father; and

2.        Names the currently unnamed Hatton Court Reserve “Pinzone Park” and advises the Geographical Names Committee accordingly.

CARRIED UNANIMOUSLY 8/0

Cr Elgar returned to the Chamber, the time being 8.38pm.

The Presiding Member, Cr Piantadosi, vacated the Chair and left the Chamber, the time being 8.39pm. Her Worship the Mayor, Cr Tina Klein took the Chair.

The Committee agreed to go behind closed doors for the early consideration of Item 14.1.

MOVED Cr Merfield, Seconded Cr Stubbs, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.39pm.

CARRIED UNANIMOUSLY 9/0

All members of the public were excluded from the Chamber, the time being 8.39pm.

14.1          Bassendean Cricket Club Turf Management Agreement Renewal (Ref: PARE/MAINT/6 - Travis Moore, Recreation Development Officer and Patrick Quigley, Manager Leisure Services)

PURPOSE

The purpose of this report is for Council to consider the provision of a new Management Agreement with the Bassendean Cricket Club, for the Town’s turf cricket facilities at Jubilee Reserve.

As the Officer report discussed information of a commercial nature, this item was considered with members of the public excluded under Section 5.23 (2) (e) of the Local Government Act.

Cr Gangell left the Chamber, the time being 8.40pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

SC - 8/05/08             MOVED Cr Pule, Seconded Cr Butler, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

CARRIED UNANIMOUSLY 7/0

MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting proceeds with open doors, the time being 8.40pm.

CARRIED UNANIMOUSLY 7/0

The Manager Development Services left the Chamber, the time being 8.40pm.

The Recreation Officer, Leisure Services left the Chamber, the time being 8.40pm and did not return.

Cr Gangell returned to the Chamber, the time being 8.41pm.

The Manager Development Services returned to the Chamber, the time being 8.44pm.

The Presiding Member, Cr Piantadosi returned to the Chamber, the time being 8.44pm. Her Worship the Mayor, Cr Tina Klein vacated the Chair and the Presiding Member resumed the Chair.

10.6          Notice of Motion: Alfresco Dining – Old Perth Road, Bassendean (Ref: GOVN/CCLMEET/6 – Ian McDowell, Manager Asset Services)

Report Summary

  • Council requested a report outlining the cost involved in establishing an alfresco dining area in Old Perth Road between Whitfield and Hamilton Streets.
  • This report provides the information requested.

The Mayor, Cr Klein, left the Chamber, the time being 8.52pm.

Additional Information

In an email to the Manager Asset Services dated 17 May 2008, Cr Elgar requested additional information with regards the following statement made in the Officer Report:

“It may be prudent to establish whether existing food premises currently meet these standards, or are prepared to make the improvements that would enable them to meet those standards before Council allocates funding to provide an area for alfresco dining that may not be utilised.”

The Manager Health and Ranger Services has advised that both Hedgehogs and The Old Trout meet the kitchen requirements for food premises under the Health (Food Hygiene) Regulation 1993. That is, the existing kitchens are both at least 25% of the combined kitchen and dining floor space.

Neither Hedgehogs nor The Old Trout currently provide toilet facilities for customers. These will only be required should the owners of the premises make application for an alfresco dining area where the total number of dining chairs exceeds 20. It may be that the owners limit the dining to 20 so as to avoid the expense of retro-fitting customer toilets.

In a phone call to the Manager Asset Services dated 19 May 2008, Cr Stubbs queried whether the draft alfresco dining policy, to be provided as part of the streetscape plan, made recommendations on specific locations within the Town where alfresco dining would be appropriate.

The draft policy does not make recommendations for specific locations. The policy deals more with the application process and the obligations of the applicant with regards:

Statutory requirements in accordance with BCA, Health Regulations, and Liquor Laws.

The size of the alfresco area and its delineation within the public realm.

Limiting the use of the area only for the consumption of food.

Public liability insurance requirements.

Details and photographs of the furniture to be used including the use of planter boxes.

Maintenance of the area.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6(a)

SC - 9/05/08              MOVED Cr Pule, Seconded Cr Merfield, that Council:

1.       Receives the report and notes that the estimated cost to provide an alfresco dining area on the southern side of Old Perth Road between Whitfield and Hamilton Streets outside the two existing food premises is $13,400; and

2.       Notes that the estimated cost is based only on the brief contained in Ordinary Council Minutes of April 2008, (OCM – 33/04/08) and may be subject to change following the design of such an area.

CARRIED 5/3

Crs Brinkworth, Stubbs, Merfield, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Gangell and Butler voted against the motion.

The Mayor, Cr Klein, returned to the Chamber, the time being 8.54pm.

COMMITTEE RECOMMENDATION – ITEM 10.6(b)

SC - 10/05/08            MOVED Cr Elgar, Seconded Cr Pule that Council considers the allocation of funds in the 2008/09 budget to carry out works to achieve an alfresco dining area on the southern side of Old Perth Road between Whitfield and Hamilton Streets, outside the two existing food premises in the next financial year, and further expenditure in the following year for paving between Whitfield Street Hamilton on the southern side of Old Perth Road.

CARRIED 6/3

Crs Piantadosi, Gangell, Brinkworth, Butler, Elgar and Pule voted in favour of the motion. Crs Klein, Stubbs and Merfield voted against the motion.

10.7          Notice of Motion: Harcourt Street Drainage (Ref: SEWD/MAINT/1 – Ian McDowell, Manager Asset Services)

Report Summary

  • Council has requested a report on stormwater management in Harcourt Street, Bassendean.
  • This report provides the information requested.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7

SC - 11/05/08            MOVED Cr Elgar, Seconded Cr Gangell, that Council:

1.       Receives the information provided in the report with regards stormwater management in Harcourt Street, Bassendean; and

  • Notes that Asset Services will continue to monitor stormwater management in Harcourt Street, and will take the appropriate action to manage any future problems as they arise.

CARRIED UNANIMOUSLY 9/0

10.8          Notice of Motion - Plants to Residents Program (Ref: GOVN/CCLMEET/6– Ian McDowell, Manager Asset Services)

Report Summary

  • Council requested information on the feasibility and cost involved in providing a plants to residents program.
  • This report provides the information requested.

OFFICER RECOMMENDATION – ITEM 10.8

That:

1.       Council considers the allocation of $6,000 in the 2008/09 and future Operational Budgets to reintroduce the Green Bassendean Program for residents of the Town; and

2.       As part of the Green Bassendean Program, Council resolves to provide plants to residents at a subsidised cost of $0.75 per plant.

Cr Stubbs suggested that the office recommendation be amended by changing the cost per plant to $1 for ease of accounting purposes.

COMMITTEE RECOMMENDATION – ITEM 10.8 (a)

SC - 12/05/08            MOVED Cr Stubbs, Seconded Cr Brinkworth, that the officer recommendation be amended at Point 2 to increase the cost per plant to $1 for ease of accounting purposes.

CARRIED 8/1

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Pule voted in favour of the motion. Cr Klein voted against the motion.

Cr Elgar suggested that the amended Officer Recommendation be further amended by adding an additional point 3, that Council liaises with the Bassendean Preservation Group regarding the supply of plants.

COMMITTEE RECOMMENDATION – ITEM 10.8 (b)

SC - 13/05/08            The amended motion, Moved by Cr Elgar and Seconded by Cr Pule, that:

1.       Council considers the allocation of $6,000 in the 2008/09 and future Operational Budgets to reintroduce the Green Bassendean Program for residents of the Town;

2.       As part of the Green Bassendean Program, Council resolves to provide plants to residents at a subsidised cost of $1.00 per plant; and

3.       Council liaises with the Bassendean Preservation Group on the possible supply of plants for the programme,

was put to the vote and CARRIED 8/1

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Pule voted in favour of the motion. Cr Klein voted against the motion.

10.9          Notice of Motion: Streetscape/Landscape Treatments – Bollards (Ref: ROAD/TENDNG/1 – Ian McDowell, Manager Asset Services)

Report Summary

  • Council has requested information be provided on the availability and cost of bollards as an alternative to the existing pine bollards in use around the Town.
  • This report provides the information requested.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9

SC - 14/05/08            MOVED Cr Elgar, Seconded Cr Piantadosi, that Council:

1.       Receives the information provided in this report on the alternative styles of bollards that are currently available, and their purchase cost;

2.       Resolves not to proceed with a program of wholesale replacement of the pine bollards, and post and rail fences around the Town on the basis of cost;

3.       Agrees to consider the provision of alternative style, decorative/heritage bollards at selected locations around the Town as part of the Town Centre Area Strategy and the final Strategic Streetscape Plan; and

4.       Notes that as part of the Bassendean Oval redevelopment program, surplus funds from the sale of land may be used to replace existing pine bollards with heritage style bollards to complement the grandstands.

CARRIED 6/3

Crs Klein, Brinkworth, Stubbs, Merfield, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Gangell and Butler voted against the motion.

10.10        Tender Threshold Amount (Ref: FINM/PROCED/1 – Ian McDowell, Manager Asset Services)

Report Summary

  • Local Government (Functions and General) Regulations 1996 have amended the Tender threshold from $50,000 to $100,000.
  • This report seeks to provide the CEO with delegated authority to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000 exclusive of GST and for the inviting of tenders for the supply of contracts over the value of $100,000 without further reference to Council, unless expressly identified and itemised by resolution of Council.

OFFICER RECOMMENDATION – ITEM 10.10

That Council:

1.       Delegates the authority to the CEO to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000 exclusive of GST;

2.       Delegates the authority to the CEO to invite tenders for the supply of contracts over the value of $100,000 without further reference to Council, unless expressly identified and itemised by resolution of Council;

3.       Requires all purchasing decisions for tenders with a value of over $100,000 to be brought before Council for determination;

4.       Will identify, during the annual adoption of the Budget, any specific items below $100,000 on which it wishes to receive a report and to make the final determination on the awarding of the Tender; and

5.       Notes the purchasing thresholds listed in the Town’s Procurement Procedures Manual will be changed to reflect those detailed in this report, and specifically increasing the Tender threshold to $100,000.

POINTS 1 AND 2 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

COMMITTEE RECOMMENDATION – ITEM 10.10

SC - 15/05/08            MOVED Cr Merfield, Seconded Cr Pule that an additional point be added to the Officer Recommendation as follows:

Amends the Purchasing Policy to include reference to the “buy local” policy 1.3.8.

CARRIED UNANIMOUSLY 9/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.10

SC - 16/05/08            MOVED Cr Merfield, Seconded Cr Pule, that Council:

1.       Delegates the authority to the CEO to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000 exclusive of GST;

2.       Delegates the authority to the CEO to invite tenders for the supply of contracts over the value of $100,000 without further reference to Council, unless expressly identified and itemised by resolution of Council;

3.       Requires all purchasing decisions for tenders with a value of over $100,000 to be brought before Council for determination;

4.       Will identify, during the annual adoption of the Budget, any specific items below $100,000 on which it wishes to receive a report and to make the final determination on the awarding of the Tender; and

5.       Notes the purchasing thresholds listed in the Town’s Procurement Procedures Manual will be changed to reflect those detailed in this report, and specifically increasing the Tender threshold to $100,000.

6.       Amends the Purchasing Policy to include reference to the “buy local” policy 1.3.8.

CARRIED UNANIMOUSLY 9/0

POINTS 1 AND 2 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

The Manager Development Services left the Chamber, the time being 9.25pm.

10.11        Ashfield Flats Reserve - Rehabilitation & Long Term Management (Ref: R03 - Simon Stewert-Dawkins, Director Operational Services)

Report Summary:

  • May 2005 (OCM - 17/05/05) endorsed the “Brief for Strategic Management and Associated works at Ashfield Flats Reserve, Ashfield Parade and Sandy Beach Reserve”.
  • July 2006 (OCM - 12/07/06) resolved to write to the Minister for Planning & Infrastructure regarding the vesting and long term management of Ashfield Flats Reserve.
  • November 2006 Office of the Minister for Planning & Infrastructure wrote and advised that if a Regional Swan River Park is the ultimate realized, it is possible that a Conservation Commission may emerge as the recommended manager of Ashfield Flats Reserve.
  • June 2007 (OCM - 14/06/07) Council resolved to write to seek the assistance of the East Metropolitan Regional Council in lobbying the State Government.
  • This report advises that the Town has pursued to the lobbying process and that the State Government is aware of the Council’s position.

The Manager Health and Ranger Services left the Chamber, the time being 9.29pm and returned at 9.30pm.

The Director Community Development left the Chamber, the time being 9.30pm.

The Manager Development Services returned to the Chamber, the time being 9.30pm

The Manager Asset Services left the Chamber, the time being 9.32pm.

The Director Community Development returned to the Chamber, the time being 9.35pm.

The Manager Asset Services returned to the Chamber, the time being 9.35pm.

Cr Gangell left the Chamber, the time being 9.35pm.

Cr Brinkworth left the Chamber, the time being 9.38pm.

Cr Merfield left the Chamber, the time being 9.39pm.

Cr Brinkworth returned to the Chamber, the time being 9.40pm.

Cr Merfield returned to the Chamber, the time being 9.42pm.

Cr Gangell returned to the Chamber, the time being 9.45pm

OFFICER RECOMMENDATION – ITEM 10.11

That Council:

1.       Notes the lobbying activities undertaken to date regarding Long Term Management of Ashfield Flats Reserve project; and

  • Continues to present its position to the State Government in regard to the Ashfield Flats Reserve project when specific opportunities arise.

The Presiding Member agreed to vote on points 1 and 2 separately. A minor addition was made to point 2 to include Federal as well as State Governments as highlighted in bold below.

The Committee further agreed to the addition of a point 3 and 4, also to be voted on separately, as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11(a)

SC - 17/05/08            MOVED Cr Elgar, Seconded Cr Pule, that Council notes the lobbying activities undertaken to date regarding long term management of Ashfield Flats Reserve project.

CARRIED UNANIMOUSLY 9/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11(b)

SC - 18/05/08            MOVED Cr Elgar, Seconded Cr Pule, that Council continues to present its position to the Federal and State Governments in regard to the Ashfield Flats Reserve project when specific opportunities arise.

CARRIED UNANIMOUSLY 9/0

COMMITTEE RECOMMENDATION – ITEM 10.11(c)

SC - 19/05/08            MOVED Cr Elgar, Seconded Cr Pule, that the Town works with the EMRC to implement the proposed EMRC lobbying strategy.

CARRIED UNANIMOUSLY 9/0

COMMITTEE RECOMMENDATION – ITEM 10.11(d)

SC - 20/05/08            MOVED Cr Elgar, Seconded Cr Pule, that adequate funds be allocated to create a position, possibly part time to co-ordinate funding of the project.

CARRIED 8/1

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Pule voted in favour of the motion. Cr Klein voted against the motion.

The Presiding Member adjourned the meeting for a ten minute break, the time being 10.00pm.

All Councillors with the exception of Cr Stubbs returned to the Chamber and the Presiding Member resumed the meeting, the time being 10.12pm.

The Director Corporate Services left the Chamber, the time being 10.14pm.

The Manager Asset Services returned to the Chamber, the time being 10.15pm.

10.12        Natural Environment Policies (Ref: ENVM/POLCY/1 – Leah Pearson, Environment Officer)

Report Summary

  • The Natural Environmental Policies will ensure that environmental protection enhances the conservational, ecological and community values of the Town.
  • The Natural Environment Policies provides best practice guidelines in place for staff involved in the management of the natural environment.
  • The policies ensure an integrated approach to protecting the natural environment and enhancing the built environment that provides a sustainable environment for future generations.
  • The policies strengthen the Town’s position as an innovative, independent local government in business excellence and best management practices.

OFFICER RECOMMENDATION – ITEM 10.12

That Council receives the following policies and seeks community feedback on the Natural Environment Policies over the next three months:

  • Bushland Reserves Management;
  • Local Biodiversity;
  • Landscaping with Local Native Plants;
  • Foreshore Restoration;
  • Aboriginal Sites;
  • Acid Sulphate Soils;
  • Waste Minimisation;
  • Energy Use;
  • Water Sensitive Urban Design and Water Conservation;
  • Stormwater Quality Management;
  • Nutrient and Irrigation Management;
  • Environmental Purchasing Policy; and
  • Geomorphic Wetlands.

The CEO advised of a number of minor changes to be made to the Officer Recommendation to synchronize the titles.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12

SC - 21/05/08              MOVED Cr Merfield, Seconded Cr Pule, that Council receives the following policies and seeks community feedback on the Natural Environment Policies over the next three months.

  • Natural Areas Management;
  • Local Biodiversity;
  • Promotion of Local Native Plants;
  • Foreshore Restoration;
  • Acid Sulphate Soils;
  • Energy Use;
  • Water Sensitive Urban Design and Water Conservation;
  • Stormwater Quality Management;
  • Nutrient and Irrigation Management;
  • Environmental Purchasing Policy; and
  • Wetlands.

CARRIED UNANIMOUSLY 8/0

Cr Stubbs returned to the Chamber, the time being 10.16pm.

10.13        Access to Toilets for Skate Park Users (Ref: PARE/MAINT/5 – Graeme Haggart, Director Community Development)

Report Summary

  • The skatepark has been a great success and well utilised by local young people and in attracting regional users
  • Steel Blue Oval Bassendean is a regional facility in the Open Space Strategy hierarchy for which provision of toilets facilities is deemed appropriate
  • Skatepark users have vandalised the Oval perimeter fence to gain access to the West Road toilets facility
  • West Road toilet facility includes the only disability toilet for patrons of activity at the Oval and is listed on the Swan Districts Football Club Licence Agreement and so must remain accessible for Oval users
  • A minor capital works program is proposed to allow the toilet facility be a designated public toilet facility for times other than when required by Oval users.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13

SC - 22/05/08            MOVED Cr Gangell, Seconded Cr Merfield, that Council:

1.       Allocates $14,485 in the draft 2008/09 Capital Works Budget to undertake a program of works, including signage, to provide the West Road toilet facility as a designated public toilet for times other than when required for patrons of Oval use;

2.       Lists the West Road toilet facility as a public toilet;

3.       Communicates the decision to the Swan Districts Football Club; and

4.       Refers Oval and skatepark toileting needs, including disability access requirements, for consideration of the Oval redevelopment planning process.

CARRIED UNANIMOUSLY 9/0

The Director Corporate Services returned to the Chamber, the time being 10.23pm.

10.14        Proposed Safer Bassendean Community Safety and Crime Prevention Plan 2008-2011 (Ref: COMDEV/COMCONS/1 - Graeme Haggart, Director Community Development & Ken Goldsworthy, Manager Health & Ranger Services)

Report Summary

  • Community Feedback on the draft Safer Bassendean Community Safety & Crime Prevention Plan 2007/10 is presented.
  • The DCD and MH&RS recommend Council adopts the Plan with the inclusion of two suggestions from the community feedback.
  • Authority to spend the Office of Crime Prevention funds that accompany the Plan is sought.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.14

SC - 23/05/08            MOVED Cr Stubbs, Seconded Cr Butler, that Council:

1.       Adopts the draft Safer Bassendean Community Safety & Crime Prevention Plan 2008-2011, as amended, with the inclusion of the supported community feedback and varied dates; and

2.       Authorises receipt of the Office of Crime Prevention funds and expenditure to achieve the Ashfield Community Action Plan and early implementation strategies of the Ashfield Community Action Plan.

CARRIED UNANIMOUSLY 9/0

10.15        Proposed Town of Bassendean Flag (Ref: GOVN/CCLMEET/6 – Sue Perkins, Executive Assistant)

Report Summary

  • The Bassendean State Emergency Service has requested a Town of Bassendean flag to fly at its facility at the Depot.
  • Quotes have been obtained to manufacture a new flag incorporating the refreshed logo.
  • Such a flag would further support Council’s corporate image in the community.

The Manager Asset Services left the Chamber, the time being 10.50pm and returned at 10.52pm.

The Manager Development Services and Director Corporate Services left the Chamber, the time being 10.55pm.

The Manager Development Services returned to the Chamber, the time being 10.58pm.

The Director Operational Services left the Chamber, the time being 10.59pm.

The Manager Asset Services returned to the Chamber, the time being 11.00pm.

The Manager Leisure Services left the Chamber, the time being 11.01pm.

The Director Operational Services returned to the Chamber, the time being 11.02pm.

OFFICER RECOMMENDATION – ITEM 10.15

That Council approves the manufacture of 5 new Town of Bassendean flags incorporating the refreshed logo, against Account number 391310.

Discussion took place on the Town Crest currently displayed on the Town’s flags, following which Cr Gangell made a recommendation to approve new Town of Bassendean flags incorporating the Town Crest.

MOVED Cr Gangell, Seconded Cr Brinkworth, that Council approves the manufacture of 5 new Town of Bassendean flags incorporating the Town Crest.

LOST 4/5

Crs Gangell, Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Piantadosi, Klein, Merfield, Elgar and Pule voted against the motion.

A minor addition was made to the Officer Recommendation, as shown below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15

SC - 24/05/08            MOVED Cr Merfield, Seconded Cr Elgar, that Council approves the manufacture of 5 new Town of Bassendean flags incorporating the refreshed logo, without the border, against Account number 391310.

CARRIED 6/3

Crs Piantadosi, Klein, Gangell, Merfield, Elgar and Pule voted in favour of the motion. Crs Brinkworth, Stubbs and Butler voted against the motion.

The Director Corporate Services returned to the Chamber, the time being 11.04pm.

The Manager Leisure Services returned to the Chamber, the time being 11.05pm.

10.16        Proposed Sale of the Masonic Hall in 2008-09 (Ref: COUP/ACQ-D/1 – Gary Evershed, Chief Executive Officer)

Report Summary

  • Council has identified the development or sale of the Masonic hall in the Strategic Plan in a 2008-10 timeframe.
  • With LPS 10 coming into force shortly, the timing is right to proceed with the sale or development as the coding will increase to a split density coding of R20/R60.
  • The CEO recommends the outright sale of the property to create an income stream from rates and to use the proceeds of the sale and to foster the Town Centre Revitalisation Strategy.
  • The Hall is protected by the State Heritage Act and any development will need to meet with the approval of the State Heritage Council.
  • The CEO recommends that funds be placed into an existing reserve called “Municipal Buildings and Town Planning Reserve” for the future Council Community and Civic Centre building.

OFFICER RECOMMENDATION – ITEM 10.16

That Council:

  • Advertises a business plan for the sale of the former Masonic Hall site comprising lots 162, 164, and 166 Wilson Street, Bassendean for community consultation and feedback in accordance with Section 3.59 of the Local Government Act 1995;
  • Commissions an independent valuation of lots 162, 164, and 166 Wilson Street, Bassendean (Masonic Hall site)

3.       Removes the strategy from the business plan that funds be used for the 1 Surrey Street property and alternatively be placed into an existing reserve called the “Municipal Buildings and Town Planning Reserve” for the future Community and Civic Centre Building.

The Presiding Member agreed to vote on points 1, 2 and 3 separately.

The Presiding Member vacated the Chair and left the Chamber, the time being 11.08pm. Her Worship the Mayor, Cr Tina Klein took the Chair.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16(a)

SC - 25/05/08            MOVED Cr Butler, Seconded Cr Elgar, that Council advertises a business plan for the sale of the former Masonic Hall site comprising lots 162, 164, and 166 Wilson Street, Bassendean for community consultation and feedback in accordance with Section 3.59 of the Local Government Act 1995;

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16(b)

SC – 26/05/08           MOVED Cr Butler, Seconded Cr Elgar that Council commissions an independent valuation of lots 162, 164, and 166 Wilson Street, Bassendean (Masonic Hall site)

CARRIED UNANIMOUSLY 8/0

COMMITTEE RECOMMENDATION – ITEM 10.16(c)

SC - 27/05/08            MOVED Cr Stubbs, Seconded Cr Brinkworth that the words “for the future Community and Civic Centre Building” be removed from point 3. DUE TO AN EQUALITY OF VOTES (4/4), THE MAYOR CAST HER SECOND VOTE IN FAVOUR OF THE MOTION WHICH RESULTED IN THE MOTION BEING CARRIED (5/4)

Crs Gangell, Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Klein, Merfield, Elgar and Pule voted against the motion.

The Presiding Member returned to the Chamber, the time being 11.17pm. Her Worship the Mayor, Cr Tina Klein vacated the Chair and the Presiding Member, Cr Piantadosi, resumed the Chair.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16(d)

SC - 28/05/08            MOVED Cr Butler, Seconded Cr Elgar, that Council removes the strategy from the business plan that funds be used for the 1 Surrey Street property and alternatively be placed into an existing reserve called the “Municipal Buildings and Town Planning Reserve”.

CARRIED 7/2

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Butler, Elgar and Pule voted in favour of the motion. Crs Klein and Merfield voted against the motion.

10.17       Submission on the WALGA Systemic Sustainability Study (Ref: – Gary Evershed, Chief Executive Officer)

Report Summary

  • A launch of the WALGA Systemic Sustainability Study was held on 10 March attended by the Mayor and CEO.
  • A Councillor Information Workshop was held the next day on Tuesday 11 March where discussions were held on the WALGA Systematic Sustainability Study.
  • Submissions initially closed on 15 April, but WALGA extended the date to 16 June 2008.
  • The CEO is seeking Council’s endorsement of the draft submission which will be lodged on behalf of the Town.

The Manager Development Services left the Chamber, the time being 11.23pm.

The Manager Asset Services left the Chamber, the time being 11.25pm.

Cr Gangell left the Chamber, the time being 11.26pm.

The Manager Asset Services returned to the Chamber, the time being 11.27pm.

The Manager Development Services returned to the Chamber, the time being 11.29pm.

Cr Gangell returned to the Chamber, the time being 11.30pm.

A minor amendment was made to point 1 of the Officer Recommendation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17

SC - 29/05/08           MOVED Cr Merfield, Seconded Cr Elgar, that the Standing Committee:

1.        Provides any further comments in the summary of key points provided in the CEO’s report; and that Councillors have the remainder of the week to provide any comments to the CEO, and

2.        Notes that the final draft of the Town’s submission on the WALGA SSS will be distributed with the May 2008 Ordinary Council Agenda for adoption at the Ordinary Council Meeting for lodgement to WALGA by 16 June 2008.

CARRIED UNANIMOUSLY 9/0

10.18        Review of the Code of Conduct (Ref: – Gary Evershed, Chief Executive Officer)

Report Summary

  • The Code of Conduct is being reviewed to take into account the new Rules of Conduct Regulations.
  • The Code of Conduct for Elected Members and Committee members has been separated from the Code for Employees as recommended by the DLG&RD.
  • Councillors have workshopped the draft Councillor and Committee Members’ Code, which has been refined and is presented for adoption.
  • The Employee Code has been prepared and is also presented for adoption as it is a requirement of the Local Government Act for employees as well as Councillors and Committee Members to be covered.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18

SC - 30/05/08            MOVED Cr Elgar, Seconded Cr Brinkworth, that Council adopts the Code of Conduct for Elected Members and Committee Members and the Code of Conduct for Employees, as presented in the attachments to the Standing Committee Agenda of 20 May 2008.

CARRIED 8/1

Crs Klein, Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Pule voted in favour of the motion. Cr Piantadosi voted against the motion.

10.19        Record Keeping Requirements for Elected Members (Ref: – Gary Evershed, Chief Executive Officer)

Report Summary

  • Councillors have recently sought clarification on their record keeping requirements under the Local Government Act and State Records Act.
  • A revised section of the record keeping plan relating to Councillor records is presented for noting by the Council.
  • The Town’s record keeping plan will be updated to incorporate the revised section.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19

SC - 31/05/08            MOVED Cr Merfield, Seconded Cr Butler, that Council notes that the Town’s Record Keeping Plan will incorporate the following procedures in relation to the records of Elected members:

Records Relating to the Activities of Elected members

The State Records Office has provided a Policy position on the treatment of Elected Member records as follows:

“In relation to the recordkeeping requirements of Local Government elected members, records must be created and kept which properly and adequately record the performance of member functions arising from their participation in the decision making processes of Council and Committees of Council. This requirement should be met through the creation and retention of records of meetings of Council and Committees of Council of Local Government.

Activities or transactions which stem from the performance of other roles by Local Government elected members that are not directly relevant to the decision making processes of Council or Committees of Council are not subject to mandatory recordkeeping requirements. Accordingly, the creation and retention of records relating to these activities or transactions is at the discretion of the Local Government.”

The following procedures will apply in relation to records of Elected members at the Town of Bassendean:

(1)            The role of Councillors in the decision making processes of Council and Committees of Council is outlined in Section 2.10 (d) of the Local Government Act. Agendas and Minutes will be kept as a record of Councillors’ participation in meetings as required under the Local Government Act and Regulations and the State Records Act;

(2)            Councillors will not be required to forward records to the Town’s Record Keeping Unit relating to fulfilling their other roles under section 2.10 of the Local Government Act, namely,

(a)         representing the interests of electors, ratepayers and residents of the Town;

(b)         providing leadership and guidance to the community in the Town;

(c)          facilitating communication between the community and the Council;

Councillors are solely responsible for maintaining their own records of activities carried out in relation to fulfilling these roles. As individual Councillors have no authority to speak on behalf of the Town communications including those on Council letterhead should expressly indicate that the Councillor is not speaking on behalf of the Town.

In relation to the role of Councillors under Section 2.10 (e) of the Local Government Act, that is, performing such other functions as are given to a councillor by this Act or any other written law, the CEO may require on a case by case basis a record of the Councillor’s fulfilment of a function under section 2.10 (e) which is required by law or to protect the interests of the Town.

(3)            Correspondence received at the Town in written or electronic form addressed to an individual Councillor, Councillors or to the Mayor and Councillors will be treated as a permanent record of the Town unless it is marked “private and confidential” or similar and then it will be forwarded unopened to the Councillor.

Correspondence addressed to the Councillors or to the Mayor and Councillors requiring a response will be replied to by the Mayor or the CEO speaking on behalf of the Town.

(4)            All emailed communication from Councillors to the Town’s administration and from the Town’s administration to a Councillor or Councillors will be treated as a permanent record, if required, by the Town. Additionally, file notes will be kept of significant communications between a Councillor or Councillors and the Town’s Administration and treated as a permanent record.

(5)            New Councillors will be trained in the requirements of the Town’s Record Keeping Plan as part of their induction training.

CARRIED UNANIMOUSLY 9/0

10.20        Strategic Planning Workshop Outcomes (Ref: GOVN/CCLMEET/1 – Gary Evershed, Chief Executive Officer)

Report Summary

  • Council held a Strategic Planning Workshop on 5 April at Hofmann Engineering in Bassendean Industrial Area.
  • Council is asked to consider the outcomes of the workshop.

Following a request from Cr Stubbs for clarification of the frequency of review of the Strategic Plan, the CEO took this on notice.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20

SC - 32/05/08            MOVED Cr Butler, Seconded Cr Elgar, that Council notes the discussions held at the Strategic Planning Workshop of 5 April 2008 and looks to conducting a review of the current plan commencing in October 2008, preparing any modification with community participation and adopting any modifications by March 2009.

CARRIED UNANIMOUSLY 9/0

10.21        Forward Planning for Councillor Workshops for 2008 (Ref: GOVN/CCLMEET/1 - Gary Evershed, Chief Executive Officer)

Report Summary

  • Council approves a program of Councillor Information Workshops to be conducted during the year.
  • Suggestions are provided by the CEO and Councillors have the opportunity to put forward further ideas for consideration.

An amendment was made to the Officer Recommendation to include some additional Councillor Information Workshops as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21

SC - 33/05/08            MOVED Cr Elgar, Seconded Cr Brinkworth, that Council amends the Councillor Information Workshops program for 2008 with the following additions:

 

Month

Topics

May 2008

Tuesday 27

 

Ashfield Reserve Precinct Plan – Briefing by DPI – 5.30pm

June 2008

Tuesday 10

Tuesday 24

 

Council Policies Workshop - Streetscape and Council Policies unless additional budget workshop is required.

Disability Awareness Training (half an hour)

July 2008

Tuesday 8

Tuesday 29

 

Review of Local Law

August 2008

Tuesday 5

 

Constitutional Recognition for Local Government

September 2008

Tuesday 2

Tuesday 9

October 2008

Saturday 4

Tuesday 7

Tuesday 14

 

Strategic Planning-Capacity Building Workshop

November 2008

Tuesday 4

Tuesday 11

 

CEO’s Performance Review

 

December 2008

No workshops due to Standing Committee and Council meetings being brought forward.

CARRIED UNANIMOUSLY 9/0

10.22        Bassendean Youth Advisory Council (Ref: Yvonne Zaffino, Council Support Officer)

Report Summary:

  • Council is requested to receive the report on a meeting of the Youth Advisory Council.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.22

SC - 34/05/08            MOVED Cr Merfield, Seconded Cr Brinkworth, that the report on a meeting of the Youth Advisory Council held on 1 April 2008, be received.

CARRIED UNANIMOUSLY 9/0

10.23        Audit & Risk Management Committee Meeting held on 9 April 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

Report Summary:

  • Council is requested to receive the report on a meeting of the Audit & Risk Management Committee.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.23

SC - 35/05/08            MOVED Cr Merfield, Seconded Cr Brinkworth, that:

1.       Council receives the report on Benchmarked Safety Statistics to December 2007;

2.       Council notes that the State Administrative Tribunal decision of 14 September 2006 and the awarding of costs of $10,288 in the citation J & P Metals Pty Ltd and Shire of Dardanup [2006] WASAT 282 and that community opposition cannot be the sole determining factor in refusing a Town Planning application and that proper, genuine and realistic consideration to the substantial merits of the application must be made in making a determination; and

3.       The report on a meeting of the Audit & Risk Management Committee meeting held on 9 April 2008, be received.

CARRIED UNANIMOUSLY 9/0

Cr Merfield foreshadowed a Notice of Motion for the next ARM Committee Meeting as follows:

“That the sporting debtors be bought back to the next meeting”

10.24        Cultural Development Advisory Committee Meeting held on 7 May 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

Report Summary

  • Public Events Report Received.
  • Public Art Project and Acquisitions Report Received.
  • Sandy Beach Reserve Public Art Progress Report.
  • Locations for Sculpture Acquisitions Recommended.
  • Performance Arts Project Report Received.
  • Urban Art Graffiti Prevention Project Report Provided.
  • Banners in the Terrace Project Report Provided.
  • 2008/09 Cultural Program Discussed.
  • Community Events Sponsorships Recommended.

Cr Butler disclosed an interest in item 5 of the Officer Recommendation as she is a member of the Committee that is seeking sponsorship for the Harmony Walk and left the Chamber, the time being 11.57pm.

OFFICER RECOMMENDATION – ITEM 10.24

That Council:

1.       Revokes its previous decision on the location of the “Earth, Sun & Moon” sculpture at Sandy Beach Reserve and that the “Earth, Sun & Moon” sculpture be located on BIC Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;

2.       Endorses that the “Rock Bottom” sculpture be located on Sandy Beach Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;

3.       Approves the design submitted by Artist, David Garland from Abnormal Designs for the Ashfield Reserve Urban Art Graffiti Prevention Project;

4.       Notes that the Committee has exercised its delegated authority, to accept the design from St Michael’s Primary School, as the Town’s entry into the 2008 Banners in the Terrace Competition and for the banner to be undertaken by local Artist, Ms Jennie Newman;

5.       Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Blue Sky Community Group, to assist in undertaking a Harmony Walk, and that a sponsorship agreement is prepared between the Town and the Group to outline the conditions of the sponsorship;

6.       Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Bassendean Primary School P & C, to assist with a School Fete and that a sponsorship agreement is prepared between the Town and the P & C to outline the conditions of the sponsorship; and

7.       Receives the report on a meeting of the Cultural Development Advisory Committee held on 7 May 2008.

The Presiding Member agreed to separate the Officer Recommendation so that point 5 could be considered first, followed by the remaining items.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24(a)

SC - 36/05/08            MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Blue Sky Community Group, to assist in undertaking a Harmony Walk, and that a sponsorship agreement is prepared between the Town and the Group to outline the conditions of the sponsorship.

CARRIED UNANIMOUSLY 9/0

Cr Butler returned to the Chamber, the time being 11.59pm.

Cr Brinkworth and the Director Corporate Services left the Chamber, the time being 12.00am.

The Director Corporate Services returned to the Chamber the time being 12.01am.

Cr Brinkworth returned to the Chamber, the time being 12.04am.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24(b)

SC - 37/05/08            MOVED Cr Merfield, Seconded Cr Pule, that Council revokes its previous decision on the location of the “Earth, Sun & Moon” sculpture at Sandy Beach Reserve and that the “Earth, Sun & Moon” sculpture be located on BIC Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process.

CARRIED 5/4

Crs Klein, Gangell, Merfield, Elgar and Pule voted in favour of the motion. Crs Piantadosi, Brinkworth, Stubbs and Butler voted against the motion.

TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24(c)

SC - 38/05/08            MOVED Cr Merfield, Seconded Cr Elgar, that Council:

  • Endorses that the “Rock Bottom” sculpture be located on Sandy Beach Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;
  • Approves the design submitted by Artist, David Garland from Abnormal Designs for the Ashfield Reserve Urban Art Graffiti Prevention Project;
  • Notes that the Committee has exercised its delegated authority, to accept the design from St Michael’s Primary School, as the Town’s entry into the 2008 Banners in the Terrace Competition and for the banner to be undertaken by local Artist, Ms Jennie Newman;
  • Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Bassendean Primary School P & C, to assist with a School Fete and that a sponsorship agreement is prepared between the Town and the P & C to outline the conditions of the sponsorship; and
  • Receives the report on a meeting of the Cultural Development Advisory Committee held on 7 May 2008.

CARRIED UNANIMOUSLY 9/0

The Manager Leisure Services left the Chamber, the time being 12.10am and did not return.

Cr Stubbs left the Chamber, the time being 12.10am.

Cr Elgar left the Chamber, the time being 12.10am and did not return.

10.25        Financial Statements for the Period Ended 30 April 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

Report Summary

  • Council is requested to receive the Financial Reports for the period ended 30 April 2008.
  • The Summary of Financial Activity shows the YTD operating income is 1.84%less than the budget and the expenditure is 8.77 % more than the 2007/08 YTD budget. (this mainly relates to the reallocation of overheads).
  • The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
  • The Notes accompanying the statements provide a detailed breakdown of the amounts.
  • Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $95,381.20; > 60 days are $ 104.00; > 30days are $15,868.78, and current debts are $87,341.75. ( Note: due to time constraints and other priorities a report on the review of the outstanding debtors will not be available until June 2008).

The Director Corporate Services took on notice a question raised by Cr Merfield regarding a debt from Ashfield Soccer and Sporting Club.

The Manager Development Services left the Chamber, the time being 12.11am and returned at 12.12am.

The Manager Development Services left the Chamber, the time being 12.13am.

MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 12.14am.

CARRIED UNANIMOUSLY 7/0

The Manager Development Services returned to the Chamber, the time being 12.14am.

Cr Merfield asked a question in relation to Item 14.1, under Confidential Business.

Cr Stubbs returned to the Chamber, the time being 12.15am.

MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting proceeds with open doors, the time being 12.15am.

CARRIED UNANIMOUSLY 8/0

No members of the public returned to the Chamber.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.25

SC - 39/05/08            MOVED Cr Merfield, Seconded Cr Butler, that:

1.       The Financial Reports for the period ended 30 April 2008, be received:

2.       The Investment Report for the period ended 30 April 2008, be received;

3.       The Statement of Outstanding Creditors’ accounts in the amount of $739,980.11 for the period to 30 April 2008, be received; and

4.       The Statement of Outstanding Debtors’ accounts in the amount of $198,695.73 as at 30 April 2008, be received.

CARRIED UNANIMOUSLY 8/0

10.26        Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 30 April 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.26

SC - 40/05/08            MOVED Cr Butler, Seconded Cr Brinkworth, that vouchers:

82163 – 82191              Municipal Fund – Commonwealth Bank

5792 - 5798                   Trust Fund

2017 – 2173                  Municipal Fund – EFT Vouchers

totalling $889,730.21 be passed for payment.

CARRIED UNANIMOUSLY 8/0

10.27        Determinations made by the Manager Development Services and Reported to Council for Information (Ref: LUAP/PLANNG/4- Brian Reed, Manager Development Services)

A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.

The following information was noted in relation to the following planning decision.

 

2008-65 *

TWO STOREY DWELLING

1 COLGOOLA BRACE BASSENDEAN

Approved

 

*       Note:      The applicant for this proposal is Cr Merfield who has had no involvement in the assessment of the proposal or in the decision of the Manager Development Services to grant approval.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.27

SC - 41/05/08            MOVED Cr Butler, Seconded Cr Brinkworth, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY 8/0

10.28        Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.

The Manager Development Services left the Chamber, the time being 12.15am and returned at 12.16am.

The CEO and Cr Merfield left the Chamber, the time being 12.28am.

The CEO returned to the Chamber, the time being 12.29am.

Cr Merfield returned to the Chamber, the time being 12.31am.

COMMITTEE RECOMMENDATION – ITEM 10.28(a)

SC - 42/05/08            MOVED Cr Klein, Seconded Cr Piantadosi that Item 20243 - Renaming Old Perth Road to Rolf Harris Drive, be deleted. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE IN FAVOUR OF THE MOTION (5/4) WHICH RESULTED IN THE MOTION BEING CARRIED

Crs Piantadosi, Klein, Gangell and Pule voted in favour of the motion. Crs Brinkworth, Stubbs, Merfield and Butler voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.28(b)

SC - 43/05/08            MOVED Cr Stubbs, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 8/0

The Manager Asset Services left the Chamber, the time being 12.40am and returned at 12.41am.

Cr Gangell left the Chamber, the time being 12.41am.

10.29        Calendar for June 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

A calendar of events for June 2008 was submitted to the Committee for consideration.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.29

SC - 44/05/08            MOVED Cr Merfield, Seconded Cr Brinkworth, that the Calendar for June 2008 be adopted, with the inclusion of the Workshops listed in Item 10.21.

CARRIED UNANIMOUSLY 7/0

10.30        Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.30

SC - 45/05/08            MOVED Cr Merfield, Seconded Cr Butler, that the report on the use of the Common Seal during the reporting period be received.

CARRIED UNANIMOUSLY 7/0

11.0                              PUBLIC QUESTIONS AND RIGHT OF REPLY

Nil.

12.0                              MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1          Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following motion:

MOVED Cr Pule, Seconded Cr Piantadosi, that to safely remove, collect and educate regarding the mercury content energy saving globes, NiCd, NiMh batteries etc:

1.       Council trial a new system printing, using and distributing in an economical way to residents, plastic bags that have printed instructions regarding the safe disposal and collection of the above hazardous waste products;

2.       To identify the waste product, the plastic bags can be colour coded accordingly and have instructions on how to dispose; and

3.       The plastic bags can be distributed to residents and added to the doggy bags sites at parks and reserves.”

LOST 3/4

Crs Piantadosi, Brinkworth and Pule voted in favour of the motion. Crs Klein, Stubbs, Merfield and Butler voted against the motion.

Cr Gangell returned to the Chamber, the time being 12.45am.

12.2          Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following motion:

MOVED Cr Pule, Seconded Cr Piantadosi, that an Officer report be prepared for the installation of:

1.       An official children’s drop-off zone and opposite side of the road clearway “No Standing Zone” at the end of Troy Street at the intersection of Anzac Terrace;

2.       The assessment process be commenced for a children’s crossing, or other traffic calming option such as dumped traffic slowing and marked pedestrian crossing with speed reduction zone, across Anzac Terrace to the Anzac Terrace Primary School, through WACSSO and the Anzac Terrace Primary School and other relevant organisations; and

3.       That Education Department or other funding be researched for this project.”

LOST 3/5

Crs Piantadosi, Gangell and Pule voted in favour of the motion. Crs Klein, Brinkworth, Stubbs, Merfield and Butler voted against the motion.

12.3          Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following motion:

That Council holds a workshop, at an early date, to consider participation in and prepare a response for Local Government on Constitutional Recognition for Local Government.”

This workshop was recommended earlier in the meeting under Item 10.21 and as a result, this item was withdrawn by Cr Pule.

13.0                              ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Cr Stubbs advised that she wishes to move the following motion at the next meeting:

“That staff develop and present to Council a draft lobbying strategy in relation to sourcing grants from both the State and Federal Governments”.

14.0                              CONFIDENTIAL BUSINESS

MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 12.57am.

CARRIED UNANIMOUSLY 8/0

14.1          Bassendean Cricket Club Turf Management Agreement Renewal (Ref: PARE/MAINT/6 - Travis Moore, Recreation Development Officer and Patrick Quigley, Manager Leisure Services)

This item was considered earlier in the meeting.

14.2          Contract Management Commercial Cleaning Services at the Town of Bassendean (Ref: CORM/TENDNG/3 – Ian McDowell, Manager Asset Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 2(c ) of the Local Government Act as the officer report discussed a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

SC - 46/05/08           MOVED Cr Pule, Seconded Cr Butler, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

CARRIED UNANIMOUSLY 8/0

14.3          Strategic Streetscape Plan (Ref: ROAD/TENDNG/1 – Simon Stewert-Dawkins, Director Operational Services)

PURPOSE

The purpose of this report is to provide an overview of the Strategic Streetscape Plan consultation process and to provide information to Council on the recourse available to the Town in relation to the quality of the Streetscape Plan.

As the Officer report discussed information of a commercial nature, this item was considered with members of the public excluded under Section 5.23 (2) (e) of the Local Government Act.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3

SC - 47/05/08           MOVED Cr Merfield, Seconded Cr Butler, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

CARRIED UNANIMOUSLY 8/0

14.4          Hyde Retirement Village, James Street, Bassendean –Fees (Ref: JAM10 – Graeme Haggart, Director Community Development)

PURPOSE

The purpose of the report is for Council to review and determine Hyde Retirement Village fees.

This matter was considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it related to the personal affairs of a person.

The Manager Development Services left the Chamber, the time being 1.02am.

The Director Corporate Services and the Manager Health and Ranger Services left the Chamber, the time being 1.03am.

The Manager Development Services returned to the Chamber, the time being 1.08am.

The Director Corporate Services returned to the Chamber, the time being 1.09am.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.4

SC - 48/05/08           MOVED Cr Merfield, Seconded Cr Stubbs, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008, to be implemented by 1 August 2008.

CARRIED UNANIMOUSLY 8/0

14.5          Financial Requirements of the Collective Agreement 2008-2011 (Ref: HR/INDREL/1 - Gary Evershed, CEO)

PURPOSE

  • To discuss the financial parameters in order for the CEO to finalise the Collective Agreement.

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) of the Local Government Act 1995, as the officer report discussed matters affecting employees.

The Manager Development Services left the Chamber, the time being 1.16am and did not return.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.5

SC - 49/05/08            MOVED Cr Butler, Seconded Cr Brinkworth, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

CARRIED UNANIMOUSLY 8/0

MOVED Cr Merfield, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 1.20am.

CARRIED UNANIMOUSLY 8/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0                              CLOSURE

The next Standing Committee meeting will be held on Tuesday, 17 June 2008.

There being no further business, the Presiding Member declared the meeting closed, the time being 1.20am