Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

STANDING COMMITTEE

Dear Committee Member

A meeting of the Standing Committee of the Town of Bassendean will be held on Tuesday, 19 May 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

15 May 2009

A G E N D A

1.0 INSPECTIONS

COUNCILLORS: PLEASE NOTE THAT INSPECTIONS WILL COMMENCE AT 5.30PM.

1.1 Proposed Partial Change of Use: Christian English Language College – Lots 50; No. 16 Broadway, Bassendean (Item 10.2 refers)

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

3.0 PUBLIC QUESTION TIME

3.1 Public Questions

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

5.0 DEPUTATIONS AND PETITIONS

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 21 April 2009

OFFICER RECOMMENDATION – ITEM 6.1(a)

That the minutes of the Standing Committee meeting held on 21 April 2009, be received.

An amendment is required to the Standing Committee Minutes of 21 April 2009, as follows:

SC – 32/04/09 – Item 12.1 - Notice of Motion – Cr Pule: Gopher, Cyclist and Pedestrian Safety Issues

The word “comprehensive” be removed in the following paragraph:

MOVED Cr Pule, Seconded Cr Gangell, that Council receives a comprehensive report on the safety issues relating to the safety in passage of gophers, cyclists and pedestrians along cycle paths and all paths at kerbside alignments and radiating towards the Town, on all current rubbish collection days.

OFFICER RECOMMENDATION – ITEM 6.1(b)

That the minutes of the Standing Committee meeting held on 21 April 2009, as amended, be confirmed as a true record.

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 BIC Reserve – Provision of Picnic Style Shelters (Ref: PARE/DESCONT/3 – Ian McDowell, Manager Asset Services)

APPLICATION

The purpose of this report is to seek Council approval to provide two new picnic style shelters at the BIC Reserve adjacent to the central tennis hard courts.

BACKGROUND

In November 2006 Council (OCM – 18/11/06) resolved to remove the BIC Tennis Pavilion as soon as possible after June 2007. It further resolved to retain the pergola adjacent to the pavilion for all weather protection whilst the courts remain in use.

In 2008/09, Council allocated funding to demolish the pavilion, and the adjacent hard courts following the construction of the two new synthetic courts.

In April 2009, Council resolved to defer the demolition of the three central hard courts pending construction of stage two of the BIC tennis courts project.

COMMENT

Council Officers inspected the pergola adjacent to the tennis pavilion in April 2009 and are of the opinion it is dilapidated and beyond economical repair. The following problems were observed:

The structure is currently unstable and is attached to the pavilion. Once the pavilion has been demolished the pergola will become even more unstable.
Wooden parts of the pergola are rotten and loose with many needing to be replaced. The structure requires a complete repaint.
The shade cloth is torn, worn, is full of bird droppings and needs to be completely replaced.
The tables under the pergola are also in very poor condition with many of the wooden slats missing due to the poor condition of the timber supports.

In short the entire structure would need to be rebuilt in order to make it safe and fit for use. With much of the existing structure needing to be replaced the cost of this would be commensurate with the provision of a brand new pergola.

On the basis of this inspection, Council Officers have authorised the removal of the pergola in conjunction with the demolition of the adjacent tennis pavilion.

In light of the Council resolution of November 2006 to retain the pergola whilst the hard tennis courts remain in use, it is likely the Town will be criticised by the members of the public or the Bassendean Tennis Club if there is not a suitable shelter adjacent to the courts, following removal of the pergola. Accordingly, Council Officers recommend the supply and installation of two picnic type shelters adjacent to the central tennis hard courts at the BIC Reserve. These shelters will be wholly constructed from steel and include bench seating and a centre table (the same style as that currently located within Success Hill Reserve).

Council Officers propose to install these structures directly onto the grassed area and not onto a concrete pad. As well as reducing the installation costs, this will allow for the shelters to be relocated in the future following completion of stage two of the BIC Tennis Court project. They may be relocated within the BIC or to another reserve as needs dictate.

Council also has the option to remove the existing pergola without replacement. This will negate the expense of providing replacement shelters however, may expose Council and the Town to criticism from the community and in particular the Bassendean Tennis Club.

STATUTORY REQUIREMENTS

Local Government Act 1995 – Section 6.8

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure:

(a) is incurred in a financial year before the adoption of the annual budget by the local government;

(b) is authorised in advance by resolution*; or

(c) is authorised in advance by the mayor or president in an emergency.

*Absolute majority required.

FINANCIAL CONSIDERATIONS

Council allocated $70,000 in the 2008/09 Capital Budget for the demolition of the tennis pavilion building, the three central hard tennis courts, and to reinstate the area with grass and reticulation. The Town has accepted a quote from a demolition contractor to demolish the pavilion, including the pergola, at a cost of $9,500. The cost of reinstatement works has not yet been determined however, it will be significantly less than the allocated budget.

The cost to supply and install two picnic shelters at the BIC will be approximately $9,000. Council may consider the allocation of funds to achieve this from this year’s budget, or may defer it to the 2009/10 budget deliberations. Council Officers recommend amending the 2008/09 Capital Budget to enable the shelters to be provided using part of the surplus from the BIC Demolition allocation.

OFFICER RECOMMENDATION – ITEM 10.1

That Council:

1. Approves the supply and installation of two picnic style shelters in the BIC Reserve adjacent to the central hard tennis courts;

2. Approves the allocation of $9,000 for the provision of the shelters from surplus funds in the 2008/09 Capital Budget resulting from a reduction in the scope of works, against General Ledger AP0805 – BIC Reserve, Demolition and Reinstatement Works; and

3. Amends the 2008/09 Capital Budget to reflect point 2 above..

POINTS 2 AND 3 REQUIRE AN ABSOLUTE MAJORITY VOTE AS COUNCIL IS APPROVING EXPENDITURE FROM MUNICIPAL FUNDS FOR AN ADDITIONAL PURPOSE.

10.2 Proposed Partial Change of Use: Christian English Language College – Lots 50; No. 16 Broadway, Bassendean – Owner: Bassendean Presbyterian Church (Ref: 2009-008 – Michael Whitbread, Senior Planning Officer)

APPLICATION

The purpose of this report is for Council to consider an application for the use of an existing church building for a Christian English Language College. The number of students proposed for the college is initially 15 student and two teachers, and after a five year period the Church anticipates a maximum of 50 students.

BACKGROUND

The current Church, although developed some years ago under Town Planning Scheme No 3, is still a conforming land use under Local Planning Scheme No. 10.

The pastor of the Church approached Council staff in late 2008 enquiring as to the possibility of using the existing church building to teach English to international students. Advice was provided that a planning application would be required, as the proposed use of the site for the teaching of English would be a partial change of land use to the existing ‘place of worship’ planning approval originally granted for the existing construction and use of the existing development.

The applicant was asked to provide additional information as in support of the application concerning what evidence/models where used to convince the Church that this would be both viable and have minimal impact to adjoining residents.

In response, the applicant provided the following background information and justification for the Churches desire to use the church buildings as an English language college:

Perth market caters for approximately 10,641 adult language students each year.
This market has also been growing regularly at over 20% since at least 2005.
As we are aiming at just a total of 50 students by year four of our operation we will need to secure just 0.47% of a market that has been increasing at over 20% per year.
This is quite achievable particularly when meeting a need for Christian support that is unmet at present. Furthermore, in Korea approximately 30% of the population identify themselves as Presbyterians so there is a strong connection that we expect will result in enrolment Christian language students from Korea.
It is expected that the College will appeal to Christians in China and India and these are now the nations where most of the students come from.
Since the College will be run by the Church, these Christian and other language students will be readily accepted into the Church community and supported by it.

COMMENT

Under Local Planning Scheme No. 10 the use of land in a residential area for an ‘educational establishment’ is designated an ‘A’ use and requires the approval of Council following a 14 day advertising period.

The Scheme stipulates under Clause 4.2.1(d) in relation to additional land use sin residential areas that the objectives of the residential zone are to:

‘Limit non-residential land activities to those of which the predominant function is to service local neighbourhood and for serf employment or creative activities, provided such activities have no detrimental effect on the residential amenity”.

The current application proposes to use the existing church facilities for the teaching of English to a limited number of overseas Christian students.

Given the small number of students and teaching staff involved this in planning terms could be considered an relatively minor additional land use initially. However, if the student numbers increase to the 50 proposed the impact would have the potential to be greater and it could argued become a land use that completes with the use of the sites approved religious worship land-use.

The Scheme objective that additional land uses in residential areas should cater for local residents is a valid planning consideration. However, as outlined in the Church’s response to neighbours objections (see below) such a facility may act to attract new residence to the area in any event.

In terms of public responses to the proposal the Town received two written objections. The grounds of objection raised were summarised and forwarded to the Presbyterian Church so that a response would be are highlight in bold below. These were:

Will the initial 15 student be the total number visiting the site in any one day. If not will the college be operating classes for 15 students in a number of sessions during the 9am to 5pm?

`…there will be only be 15 language students visiting the site on any business day. Because of each student's duration of stay within Australia it may be that each particular student stays less than a year, however initially there will only be a maximum of 15 students on-site at any one time.’

The use of the building would add to the background noise in the locality with the repetitious nature of language lessons.

` there would be very little extra noise emanating from the site because all student activities will occur within the air-conditioned double brick structure. Modern educational methods will be used such as computer based instruction over individual head phones so there will be no chanting of words and phrases.”

Students socialising after classes and with motor vehicles coming and going from the site would add further to the disruption in a residential area.

‘Language students are sensible adults of 18 years and above and they are totally different to primary or high school students who might play noisily outside the building. Socialising between classes will normally happen inside in the provided kitchen and recreation room or at the fast food outlets and cafes in Bassendean (bringing further income to local businesses). It is normal for most English language colleges to provide structured sport and recreation activities away from the college on one afternoon each week and for this reason we are not providing any on-site outdoor sporting facilities. Additionally, most of the young adult language students come from cultures where they have been trained to have great respect for others and particularly for their elders.

Most language students do not hold either an international driving licence or an Australian driving licence and it is the experience of most colleges and churches that about 80% of international students regularly use public transport. This means that initially there might be only three (3) cars for 15 students coming and going once per day. At the possible maximum of 50 students there would probably be only a maximum of ten (10) cars coming and going each business day (mostly at the beginning and end of normal business hours). Compared with the current volume of traffic along Broadway this would represent an insignificant amount of background noise.’

The students attending would not be local and there is no direct community benefit for the Town.

‘Most international language students choose to board with a local family close to their language college for two reasons. Firstly, they hope to learn about the local culture and language by being 'immersed' in them. That means that local Bassendean households would have the opportunity to make additional income by taking a language student as a boarder. Current rates vary from $150-$230 per week depending upon facilities offered.

Secondly, the language students want to live locally because they rely on public transport and prefer to live within walking distance of the language college.

Not only will the local community benefit from boarding students in their homes but the students will be purchasing food and drink daily either in the food outlets or cafes and supermarkets in the town area. It is most likely that they will also purchase toiletries, newspapers, magazines, clothes, shoes and gifts as well as have haircuts and visit dental and medical surgeries.’

An international student college should not be located in a residential area. Other educational facilities are located in commercial/ industrial areas or with larger buffer areas to residential properties such as Cyril Jackson.

‘Firstly, most English colleges are situated close to public transport hubs because most international language students do not hold driving licences for Australia and therefore require public transport to be able to get to college. Proximity to a public transport hub and comprehensive shopping facilities were key factors in selecting this site as well as it being on the fringe of a residential area.

This area already has a liquor outlet (potentially a very noisy site), a general store, a hairdressing salon and a train station.

Secondly, the students travelling to and from and studying on this site are adults. They are not primary or secondary school students who normally make a great noise either travelling to and from, or on site. These language students are adults who are mainly from countries where they have been raised with a great respect for other people and particularly for authority and their elders.

Thirdly, Cyril Jackson does not cater to the same market since our students are adults in the 18 to 35 year age bracket (rather than high school age). These are in Australia on either visitor or working holiday visas rather than student visas and they are looking for short term general English studies and a specific IELTS preparation course. Furthermore, as a Christian English Language College we are mainly aiming to assist Christian International students and meet there specific needs. We will also take students wishing to learn the English language in terms of an Australian Christian cultural context.’

In addition to being requested to provide a response to the issues raised above, the Church was also asked to provide examples of how similar colleges work in other Presbyterian Churches in WA and what the experiences there have been.

In response, the church provided the following comments:

‘We are the first and probably will be the only Presbyterian Church to do this in Western Australia due to the small size of our expected market. The Western Australian Bible College at Wattle Grove has been conducting a general English language course for some time to facilitate students studying its theological courses. However, due to its distance from a public transport hub it has experienced limited success. Being close to a public transport hub, like the Bassendean railway station, is vitally important to the success of any English language college.’

It is acknowledged that there may be some economic benefits to the local economy in terms of additional demand for accommodation and living needs.

The existing church buildings are already used for congregational meetings and events on a regular basis as well as various religious observances involving choirs singing and musical instruments. It is extremely unlikely therefore that the teaching of English in the small numbers initially envisaged would result in an appreciable loss of amenity to adjoining landowners. Given that teachers are present it is unlikely that unruly behaviour would be tolerated.

It is almost impossible to gauge, with any accuracy, whether having 15 students (or more) using the existing church building for English lessons on a daily basis would be detrimental to the residential amenity of the locality. It seems however, based on the background information provided by the church, that the English college will be well managed with a relatively high teacher to student ratio.

Nevertheless, the concerns expressed as a result of the public consultation process should not be entirely discounted.

It is on this basis, it is recommended that Council grants approval of temporary period of 2 years. Although the application proposes 15 students in the first instance, some scope for moderate growth should be permitted in this period to a maximum of 30 students (two teaching groups) being permitted to study English on the site at any one time.

STATUTORY REQUIREMENTS

Under Local Planning Scheme No.10 all development on land zoned under the Scheme requires the prior approval of the Council.

The proposed land-use is discretionary and falls under the category of ‘Educational Establishment’.

Prior to being determined by Council such a proposal in a residential area requires a public consultation period of 14 days. However due the concerns of some residents this was extend for a further week due to the Easter break.

The proposed land use at the initial scale of 15 students is considered in terms of the Scheme as being incidental to the predominant `place or worship’ land use.

FINANCIAL CONSIDERATIONS

Nil

OFFICER RECOMMENDATION – ITEM 10.2

That Council grants temporary planning consent for an additional and incidental land use of an English language college at Lot 50; No. 16 Broadway, Bassendean, subject to the following conditions:

1. The opening times of the English Language College shall be limited to 9:00am to 5:00 pm Monday to Friday;

2. A maximum of 30 students shall be enrolled at the College at anyone time;

3. The approval of the ‘educational establishment’ (English language college) land use shall be limited to a period of 2 years from the date of written notification; and

4. At least 2-months prior to the completion of the 2-year period of planning consent the applicant shall make a fresh application or advise Council that the additional land-use will cease.

Voting Requirement: Simple Majority

10.3 Proposed Management Order of Reserves 22122 and 24621 to the Town of Bassendean and Closure of a Portion of Carnegie Road and Forfar Roads, Bassendean (Ref: luap/planng/5 – Brian Reed, Manager Development Services)

APPLICATION

Correspondence has been received from State Land Services of the Department for Planning and Infrastructure, requesting that the Town agree in principle to accept the management of two reserves and to close two unmade roads.

BACKGROUND

The correspondence notes that the majority of Bindaring Park is held in freehold title in the name of the Town of Bassendean; however, reserves 22122 and 24621 are currently unmanaged and set aside for the purposes of Public Utility.

State Land Services also suggest that if the unconstructed portion of Carnegie Road and Forfar Road are no longer required, the roads be officially closed and reserved for the purposes of either park or parkland.

Plans showing the reserves in question are included as an attachment to the agenda.

COMMENT

The land is currently maintained by the Town of Bassendean and the request is supported.

STATUTORY REQUIREMENTS

The management of reserves and the process for the closure of the roads is governed by the Land Administration Act 1997.

FINANCIAL CONSIDERATIONS

In terms of the costs to Council, the land is already maintained by the Town which is funded out of the Bindaring Park maintenance account.

In terms of the cost of the road closure, it is estimated that the administrative costs will be in the order of $3,500, including advertising costs and staff time.

OFFICER RECOMMENDATION – ITEM 10.3

That the Town of Bassendean advises the Department of Planning and Infrastructure that it is prepared to:

1. Accept management orders for Reserve 22122 and 24621 Forfar Road Bassendean, and

2. Initiate a road closure for the unconstructed portion of Carnegie Road and Forfar Road, Bassendean.

Voting Requirement: Simple majority

10.4 Proposed Amendment No. 2 to Local Planning Scheme No. 10 – Including Lot 2; No. 38 West Road, Bassendean, within the Town Centre Zone, Owner: Bruchard Nominees, Applicant: Peter D Webb and Associates (Ref: LUAP/PLANNG/9 – Brian Reed, Manager Development Services

APPLICATION

Correspondence has been received from Peter Webb and Associates, including Scheme amendment documents, requesting that Council initiates a scheme amendment to place the above property in the Town Centre Zone.

BACKGROUND

This matter was last considered by Council at its meeting held on 21 October 2008 when it was resolved that Council:

1. Invites the owner of Lot 2; No 38 West Road, Bassendean, to prepare Scheme amendment documents in a form suitable to the Town of Bassendean, showing the property included in the Town Centre zone;

2. Advises the applicant that all costs in relation to the Scheme Amendment are to be met by the applicant is accordance with the Town’s Schedule of Fees and Charges; and

3. Advises the applicant that whilst Council is prepared to support the proposal in principle it should not be assumed that the necessary Scheme amendment will be finalised

COMMENT

The necessary Scheme amendment documents have been prepared and may be found in the attachments section of the agenda.

STATUTORY REQUIREMENTS

Planning and Development Act 2005

Town Planning Regulations 1967

The Town Planning Regulations prescribe the level of consultation that is required for an amendment to a Local Planning Scheme.

In general terms, consultation is required with the Department of the Environment before the amendment may be advertised for public comment. The public comment period generally runs for 6 weeks.

The Regulations prescribe that where a proposed amendment, in summary, is consistent with:

The purposes for which a town planning scheme may be made;
The Regulations;
The Metropolitan Region Scheme; or
Any statement of planning policy under section 5AA of the Act;

then the proposed amendment may be advertised without the consent of the Commission. This aspect is dealt with in part 2 of the recommendation.

FINANCIAL CONSIDERATIONS

Nil. All costs in administering the amendment will be met by the applicant.

OFFICER RECOMMENDATION – ITEM 10.4

That:

1. The Town of Bassendean, under and by virtue of the powers conferred upon it in that behalf by the Planning and Development Act 2005, hereby amends the above Local Planning Scheme No. 10 by:

a) rezoning Lot 2; No. 38A West Road, Bassendean, from Residential R20 to Town Centre; and

b) amending the Scheme Map accordingly;

and

2. Council considers that the proposed amendment is consistent with the purposes for which a town planning scheme may be made, the Regulations, the Metropolitan Region Scheme, and any statement of planning policy under Section 5AA of the Planning and Development Act 2005.

Voting requirement: Simple majority

10.5 RFT CC063 – Ashfield Community Centre; Alterations/Additions, 2 Colstoun Road, Ashfield (Ref: COUP/TENDNG/4 – Ken Cardy, Contracts & Support Services Coordinator)

APPLICATION

The purpose of this report is to seek Council approval to appoint Midland Construction P/L as the contractor to undertake the alterations and additions to the Ashfield Community Centre, 2 Colstoun Road, Ashfield.

BACKGROUND

At the March 2009 Council meeting, it was resolved that Council:

1. Endorses the amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration;

2. Calls tenders for the construction of the building;

3. Amends the 2008/09 Budget to include the amount of income and expenditure totalling $353,000; and

4. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act 1995.

MacLeod Drawings were contracted to provide project drawings of the works and technical specifications for the tender document. (Floor Plan – attached to the agenda).

Tenders closed on 29 April 2009 with six (6) potential contractors submitting a tender. (Merit Projects, Orixon Pty Ltd, Midland Construction Pty Ltd, CPD Group, Thomas & Coffey Limited and Elvins Air Conditioning Pty Ltd)

COMMENT

Three Council Officers have evaluated all tenders and have rated them against the Request for Tender Selection Criteria.

Midland Construction Pty Ltd was rated the highest by all panel members and its offer was within budget.

The following table indicates the rating of all tenderers against the selection criteria.

Name of Tender Top Score	Experience 20	Personnel 15	Understanding 15	Price 50	Total 100
Merit Projects	11	8	8	10	37
Orixon Pty Ltd	11	8	8	10	37
Midland Construction Pty Ltd	15	10	9	37	71
CPD Group	12	9	9	30	60
Thomas & Coffey Limited	12	10	10	25	57
Elvins Air Conditioning Pty Ltd			See note 1.

Note 1. Elvins Air Conditioning Pty Ltd only submitted a tender for the supply of air conditioning

The following table indicates each Tenderer’s Offer:

	Merit	Orixon	Midland	CPD Group	Thomas & Coffey	Elvins
Add/Alt Quote	$404,810	$330,000	$175,637	$236,460	$238,737	DNQ

Air-Cond Quote	$15,000	DNQ	$9,090	$8,550	DNQ	$10,714

Total (GST ex)	$419,810	$330,000	$184,727	$245,010	$238,737	$10,714

DNQ = Tenderer did not offer a quote for this item.

STATUTORY REQUIREMENTS

(a) Industry - Code of Practice of WA; and

(b) Australian Standard Code of Tendering AS 2124–1992

(d) Local Government Act 1995, Local Government (Functions and General) Regulations 2007, Town of Bassendean Tendering Procedures Manual –

FINANCIAL CONSIDERATIONS

Council has endorsed an amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration.

Midland Construction P/L’s total dollar value offer for the provision of Addition and Alteration works to the Ashfield Community Centre is $184,727 (GST Ex) within the 2008-09 financial year. Additional monies ($50,000 estimated) may be required on top of this amount for the dispursement of sand, excavation in rock if and where required, internal painting of offices, telecommunication upgrade, infrastructure fees and any modification contingencies.

If this project does not proceed this financial year, then funding from Lotteries West ($103,000) and HACC ($250,000) may be withdrawn.

OFFICER RECOMMENDATION – ITEM 10.5

That Council appoints Midland Construction Pty Ltd as the contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC063/2008-09 - Ashfield Community Centre: Alteration/Additions.

Voting Requirements: Simple majority

10.6 Schools First Awards (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

APPLICATION

The purpose of this report is to present information on the “Schools First Awards” and to seek Council endorsement for the Town to support a local school to pursue funding under this program in a future round, to assist with the establishment of a new district level play spaces facility on BIC Reserve.

BACKGROUND

The Schools First Awards is a new funding program developed by the National Australia Bank, Australia Cares, the Foundation for Young Australians and the Australian Council for Educational Research. The purpose of the Awards is to encourage school/community partnerships. Whilst local government authorities are not eligible to apply, schools are eligible.

There are two Award categories, namely:

1. Impact Awards – 60 awards of up to $50,000 each, whereby applicants must demonstrate that a project has improved student/community outcomes as a result of a partnership; and

2. Seed Funding Awards - 20 awards of up to $25,000 each, for schools to set up new partnerships and are seeking funding to help the partnership develop.

There are three funding rounds to be offered, ie: 2009, 2010 and 2011. For the first round, applications close in August 2009.

In March 2009, Council resolved (OCM 9/03/09) to adopt a Play Spaces Implementation Plan for the Town and to consider $150,000 within the 2009/10 Council Budget for commencement of the level one priorities within the Plan.

In April 2009, the Town was approached by St Michael’s Primary School in Bassendean to discuss the possibility of preparing a submission under the Schools First Awards. In particular, St Michael’s PS is keen to pursue seed funding to assist with the establishment of new district level play equipment on BIC Reserve that their school children could access, as well as benefit the wider community.

In the first instance, St Michael’s Primary School is seeking some administrative support from the Town to assist in preparing the submission.

COMMENT

The Town’s Play Spaces Implementation Plan lists the level one priorities as Ashfield Reserve (2009/10), Jubilee Reserve (2010/11) and BIC Reserve (2011/12). It is estimated that the cost for the play equipment and associated soft fall for each of these sites will be approx $150,000. Funds are being sought within the 2009/10 Council Budget to install play equipment at Ashfield Reserve.

The Plan includes an objective for the town centre parklands, being BIC Reserve, to be a priority site for a universal access playground. This could enhance St Michael’s PS chances of securing seed funding, as the facility would cater for a wider range of users.

In summary, Manager Leisure Services considers that the Schools First Awards Program may represent an additional external funding source for the planned future installation of the BIC Reserve district level play spaces facility, and so, funding should be pursued by St Michael’s PS with the Town’s support. To align with the Play Spaces Implementation Plan, it is recommended that the application be submitted for consideration within the 2010 or 2011 round.

STATUTORY REQUIREMENTS

Local Government Act 1995

Sustainability Policy

The proposal may assist in the implementation of the Town’s adopted Play Structures Implementation Plan. It may also present an opportunity to partner in the provision of community infrastructure with the Catholic Education system and provide a further example of the Town’s preparedness to engage in resource sharing and partnering to better enhance outcomes for the community of the Town.

FINANCIAL CONSIDERATIONS

As stated within the Play Spaces Implementation Plan, four main funding sources have been identified to assist in implementing the Plan, namely: cash in lieu, partnering opportunities, external funding and Council budget allocations.

Nil funds are required to prepare the submission under the Schools First Program.

OFFICER RECOMMENDATION – ITEM 10.6

That:

1. Council endorses St Michael’s Primary School Bassendean to funding under the Schools First Program to assist with the establishment of a new district level play spaces facility on BIC Reserve in line with the Town’s Play Spaces Implementation Plan; and

2. If funding is approved, St Michael’s Primary School be advised that the play equipment will remain the property of the Town.

Voting Requirements: Simple majority

10.7 Credit Card Transaction Scheme Feasibility Report (Ref: COMDEV/PROGM/5 – Travis Moore, Recreation Development Officer)

APPLICATION

The purpose of this report is to provide information on the feasibility of the Town establishing a credit card transaction scheme to assist with the payment of membership fees to local community groups and sporting clubs.

BACKGROUND

The Town of Bassendean is the home to over 100 community groups and sporting clubs, who utilise both the Towns facilities/reserves via Lease, Licence and Regular Hire Agreements e.g. Ashfield Soccer Club, Bassendean Bowling Club, Broadway II Band and Happy Wanderers. These groups/clubs play an integral role in the provision of sport & leisure opportunities for the community.

In November 2008, Council resolved (OCM - 27/11/08) to receive a report on the feasibility of the Town establishing a credit card transaction scheme for the use/benefit of community groups and sporting clubs to utilise for attracting members to pay via credit card when joining/renewing to their respective organisations.

COMMENT

The Town of Bassendean has over 100 local clubs and community groups that provide a range of valuable recreation and leisure services and opportunities to the community. In return for the provision of these services, club members pay a membership fee as a contribution to the clubs’ operating costs.

The membership fee structure of clubs and community groups varies from club to club, i.e. weekly attendance fees or lump sum yearly memberships. These fees range from $0.50c per week to $300 per year, depending on the type of activity.

In researching the proposed credit card scheme model, Officers undertook consultation with ten community groups and sporting clubs within the Town. This market research sample represents approx 10% of the total clubs/groups within the Town, so is considered a suitable sample size. See details in table below.

Club/Group	Already has credit card facility	Would require the Town to provide a credit card payment facility	Would pay for the service
Ashfield Soccer Club	Yes	No	No
Bassendean Bowling Club	Yes	No	No
Bassendean Cricket Club	No	Yes	Yes
Bassendean Junior Cricket	No	Yes	Maybe
Bassendean Junior Football Club	No	Yes	No
Bassendean Tennis Club	No	Yes	Maybe
Broadway II Band	No	No	No
Eden Hill Dog Club	No	No	No
Happy Wanderers	No	No	No
Melody Club	No	No	No

Of the 10 clubs/groups surveyed, 60% stated that they would not require the Town to establish a credit card payment scheme to assist with membership payments etc. Furthermore, 70% of the clubs/groups surveyed stated that if the scheme was introduced, they would not be prepared to pay for the service.

An alternative method for clubs to receive payments via credit card is through utilising on-line banking systems. On-line banking has become common practice over recent years for both personal and business banking purposes.

There are several examples of online banking systems available to clubs to assist in the effective management of their finances, i.e. Commonwealth Netbank & NAB e-banking. These systems would enable clubs to allow members to pay membership fees via credit card directly into the relevant club’s bank account.

Essentially, on-line payments can be made by members through the club providing their BSB/Account number and the club member making a payment directly into the relevant account. This type of transfer incurs a 2% charge to the person making the payment. Alternatively, clubs who have a registered ABN can apply to be a B-Pay Biller through their existing financial institution. Club members can then make payment via the B-Pay system at no charge for the club member.

The Town’s Club development program “Clubs Connect” provides local clubs with support and assistance in an effort to ensure their sustainability. A component of the program is the provision of various workshops on topics relating to successful club management i.e. grants/funding, business planning and financial planning.

If Council decides to not provide a credit card payment facility for local clubs/community groups, it is recommended that a workshop be provided as part of the Towns “Clubs Connect” program to assist clubs in establishing their own on-line banking accounts.

The annual costs required for the Town to provide a credit card payment facility are estimated at $4,258. Officers consider that the cost/benefit does not justify establishment of the proposed service i.e. the cost is high; whilst the overall community benefit is low. In addition, the Town may also be open to being held responsible for any possible disputes by the end customer (person who owns the account/card) for any claimed transactions, so is a risk management consideration.

Council may decide to provide a credit card payment facility for local club/community groups, however this option is not recommended as the costs and resources required to provide such a service are high. Furthermore, the feedback provided by the groups/clubs suggests that that this is not a service which they require the Town to provide in order to be sustainable.

In summary, the Recreation Development Officer recommends that Council resolves to not provide a credit card payment scheme for local clubs/sporting groups. Furthermore, it is recommended that a clubs’ development workshop be provided on the various online payment/banking options available to clubs.

STATUTORY REQUIREMENTS

The Local Government Act 1995 – The LG Act does not prohibit the Town from undertaking a credit card scheme for its clubs/community groups.

FINANCIAL CONSIDERATIONS

If Council decides to set up a credit card transaction facility on behalf of clubs and community groups, it is anticipated that the costs incurred by the Town will include: financial institution set up costs, monthly service fees, over-head costs and staff costs.

Based on an anticipated 500 credit card transactions per year, the total annual cost to the Town for the service is estimated to be $4,258. If the service is established, the Council may or may not decide to pass on this cost to the clubs and community groups who use/benefit from the service.

OFFICER RECOMMENDATION – ITEM 10.7

That:

1. The feasibility report on providing a credit card scheme for community groups and sporting club members, be received;

2. The Town does not provide a credit card payment scheme for local clubs and sporting groups; and

3. A workshop be held via the Town’s clubs development program “Clubs Connect” on on-line banking and other payment options which clubs can set up internally.

Voting Requirements: Simple Majority

10.8 Proposed Expenditure of Cash-in-lieu Funds (Ref: LUAP/POLICY1 – Brian Reed, Manager Development Services.

APPLICATION

This report advocates seeking the Minister for Planning’s approval to spend cash-in-lieu funds during the next financial year.

BACKGROUND

As part of its budget deliberation process for the next financial year, Council is contemplating using some $695,500 out of Cash-in-lieu funds. Inasmuch as the expenditure of these funds needs the approval of the Minister for Planning, it is suggested that the Town seeks the approval of the Minster to expend the funds now. This action is intended to put some certainty into the budget and to allow the projects to be carried out in accordance with the proposed programme of works.

COMMENT

The following table shows the amount of cash-in lieu available to Council and the subdivision form where the funds were derived.

Subdivision	Amount
33-39 Jacqueline St, Ashfield	30,909.09
46 Walter Rd Eden Hill	977.92
1 Hardy Rd Bassendean	210,000.00
5 River St Bassendean	122,500.00
Troy Street/Centenary Court Bassendean	212,000.00
41 & 43 Pearson Street Ashfield	270,000.00
1 Anzac terrace Bassendean	194,000.00
Total	1,040,387.00

The following table shows a summary of the budget proposals that potentially relies on Cash-in-lieu funds.

Project	Cost $
Broadway Arboretum - Revegetation & Rehabilitation	85,000.00
Broadway Arboretum - Revegetation & Rehabilitation- aboriginal consultation ,concept plan and removal of wooden bridge	39,500.00
Jubilee Reserve Fencing - Demolition of Existing Boundary Fence and Installation of a Safety Fence	21,000.00
Public Toilet Construction - Point Reserve	250,000.00
Play Spaces Implementation Plan- Ashfield Reserve	150,000.00
The installation of a path network and outdoor gym equipment within Jubilee Reserve	150,000.00
Total	695,500.00

The Manager Development Services is of the opinion that each of the projects has a reasonable chance of obtaining the Minister’s approval, with the exception of the development of the concept plan and Aboriginal consultation for the Arboretum. The reason for this opinion is that the Town could go through both processes and potentially there would be no physical improvement to the quality of the open space on the site. However, this proposal is left in the list due to the wishes of Council, as expressed at the recent budget workshop, and due to the fact that the Minister for Planning is the final arbiter.

The location of the projects to be funded and the location of the sites from which the cash-in- lieu was derived, are somewhat arbitrary and are designed to reflect the budget program.

It should be noted that the owners of the former Ashfield Tavern site have expressed a desire for the cash-in-lieu funds to be spent on the adjacent Gary Blanch Park. It is advised that officers have no worked up proposals to improve that park and this report recommends that $119,090.91 of the funds be spent on Ashfield Reserve.

STATUTORY REQUIREMENTS

Planning and Development Act 2005

Planning Bulletin No. 21

Appropriate Uses for Cash-in-Lieu Funds

Section 154 the Planning and Development Act 2005 provides that cash-in- lieu funds received by a local government must be paid into a separate (trust) account. Under the Local Government Financial Management Regulations 1996, the account should clearly set out the purpose for which the money is held, the landholding from which it was obtained and the date on which is was paid to the local government.

Cash-in-lieu funds may be used in the following manner:

For the purchase of land for parks, recreation grounds or open spaces generally, in the locality in which the subdivision is situated;
In repaying loans raised by the local government for the purchase of such land; or
With the approval of the Minister for Planning, for the improvement or development as parks, recreation grounds or open spaces generally of any land in the said locality vested in or administered by the local government for any of those purposes.

Requests for the Expenditure of Cash-in-Lieu

Requests to the Minister for Planning for the expenditure of cash-in-lieu should be submitted in the first instance to the Commission. The request should be accompanied by a map and schedule showing:

The location and WAPC reference number of the subdivision from which the funds were obtained;
The dollar value of funds obtained from the subdivision;
The location of the proposed reserve where the funds are proposed to be expended;
The nature of the proposed expenditure; and
The program for the expenditure of the funds.

The Commission will refer the proposal to the Minister for his consideration.

Acceptable Uses for Expenditure of Cash-in-Lieu Funds

The intent of the Commission's Policy DC 2.3 is to ensure that there is appropriate land set aside and developed as functional open space within residential areas. Accordingly, expenditure of cash-in-lieu funds must be directly related to the use or development of the land for public open space purposes.

The land must be vested or administered for recreation purposes. Land held in fee simple by the local government should, as a prerequisite, be reserved for public recreation in the Council's town planning scheme.

The proposed development should be for uses to which the public has unrestricted access.

Acceptable expenditure for cash-in-lieu funds may be for:

Clearing;
Seating;
Earthworks;
spectator cover;
grass planting;
toilets;
landscaping;
change rooms;
reticulation;
lighting;
play equipment;
pathways;
fencing;
walk trails;
car parking; and
signs relating to recreational pursuits.

Unacceptable Uses for Expenditure of Cash-in-Lieu Funds

Use of cash-in-lieu would not normally be acceptable for:

community halls or indoor recreation centres;
enclosed tennis courts;
bowling greens for clubs;
facilities for private clubs; and
and similar facilities where access by the general public is restricted.

FINANCIAL CONSIDERATIONS

This report discusses the possible expenditure of cash in lieu funds in the context of next year’s budget. If these projects are not funded as intended, the projects will need to be deleted or funded directly by Council.

OFFICER RECOMMENDATION – ITEM 10.8

That Council seeks the approval of the Minister for Planning to expend cash in lieu funds in accordance with the following:

1. $85,000 to cover the costs of Broadway Arboretum - Revegetation & Rehabilitation, Aboriginal consultation, concept plan development and wooden bridge removal funded out of the subdivision of Troy Street and Centenary Court;

2. $39,500.00 to cover the costs of Broadway Arboretum Aboriginal consultation, concept plan development and wooden bridge removal funded out of the subdivision of Troy Street and Centenary Court;

3. $21,000.00 to cover the costs of Jubilee Reserve Fencing - Demolition of Existing Boundary Fence and Installation of a Safety Fence out of the subdivision of 46 Walter Road, Eden Hill ($977.92),and 5 River Street, Bassendean ($20,022.08);

4. $150,000 to cover the costs of the installation of a path network and outdoor gym equipment within Jubilee Reserve, out of the subdivision of 5 River Street, Bassendean ($102,477.92), and out of the subdivision of 1 Anzac Terrace, Bassendean ($47,522.08);

5. $250,000.00 to cover the costs of the Public Toilet Construction - Point Reserve out of the subdivision of 1 Anzac Terrace, Bassendean ($146,477.92), and 1 Hardy Road, Bassendean ($103,522.08); and

6. $150,000 to cover the costs of the Play Spaces Implementation Plan - Ashfield Reserve out of the subdivision of 33-39 Jacqueline Street, Ashfield, and 41 & 43 Pearson Street, Ashfield ($119,090.91).

Voting Requirements: Simple majority

10.9 Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)

APPLICATION

The purpose of this report is to present community feedback and for Council adopt a policy for the use of recyclable & biodegradable products for serving food and drinks at Town of Bassendean events and functions.

BACKGROUND

In July 2008, Council resolved to receive a report outlining the practicality, feasibility and costs involved in using biodegradable products for serving food and drink at functions and events hosted by the Town.

A trial on the use of biodegradable food packaging occurred at a two day Festival held by the Town in December 2008. The products were made with renewable fibres, sugar cane pulp, starch and water, so were all 100% natural. The products also complied with international food safety standards. The feedback from stallholders on the biodegradable products was positive, with a general consensus that the products were good quality.

In February 2009, a report was presented to Council on the feasibility in using biodegradable and recyclable products for serving food and drinks at the Town’s events and functions. The report included a draft policy for the use of the products (see draft policy below).

RECYCLABLE & BIODEGRADABLE PRODUCTS AT

TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY

This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.

Public events and functions provide many benefits for the community, including: builds social cohesion; facilitates greater cultural understanding; assists in achieving social capital; and creates a stronger sense of place.

Objective

The objectives of this Policy are:

1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;

2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and

3. To provide guidelines and provide priority access to encourage internal and external food and drink stallholders to be more environmentally conscious when participating in the Town’s events and functions.

Strategy

The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:

1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and

2. The Town will encourage the use of recyclable and biodegradable products at its events and functions by external stallholders, by promoting the environmental benefits and providing priority access to stallholders who agree to use such products.

Application

Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.

The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.

Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.

The Policy will be openly communicated to the community, as required.

Authority to Administer Policy

The Bassendean Town Council delegates powers to the Chief Executive Officer for the provision of public events and cultural projects, in accordance with budgetary allocations and organisational operational procedures.

Council resolved (OCM - 11/02/09) to endorse the above draft policy for the purposes of public consultation, prior to a subsequent report being presented to Council for final adoption of the policy.

COMMENT

The draft policy for the use of biodegradable and recyclable products at the Town’s functions & events was advertised for public comment via the Bassendean Briefings and on the Town’s website.

Following closure of the public comment period on 24 May, the Town received one written submission on the draft policy, being from the Eastern Metropolitan Regional Council (EMRC). In particular, the EMRC offered its strong support in favour of the policy, including a request for the policy to be circulated to other member Council’s upon its final adoption.

One of the key result areas within the Town’s Strategic Plan is “Environmental Enhancement”, which has the objective of ensuring an integrated approach to protecting the natural environment and enhancing the built environment to provide a sustainable environment for future generations. One strategy to achieve this objective involves the minimization of waste.

In summary, the Manager Leisure Services recommends that Council adopts a final policy for the use of recyclable & biodegradable products for serving food and drinks at the Town’s events and functions, as stated within the Standing Committee Agenda dated 19 May 2009.

STATUTORY REQUIREMENTS

Local Government Act 1995

Town of Bassendean Sustainability Policy

FINANCIAL CONSIDERATIONS

The table below provides a cost comparison for various packaging types.

Product	Non-Recyclable	Biodegradable/ Compostable
Round Plates (500 pieces)	$60.39	$99.55
Cups (1,000 pieces)	$79.97	$151.80
Food Trays (500 pieces)	$64.79	$87.45

In summary, there are minor cost increases in the use of biodegradable and compostable packaging compared to non-recyclable packaging. However, it is generally accepted that the environmental benefits of biodegradable and compostable packaging outweighs the minor cost differences.

OFFICER RECOMMENDATION – ITEM 10.9

That Council adopts the following Recyclable & Biodegradable Products at Town of Bassendean Events and Functions Policy:

RECYCLABLE & BIODEGRADABLE PRODUCTS AT

TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY

This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.

Objective

The objectives of this Policy are:

1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;

2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and

Strategy

The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:

1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and

Application

Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.

The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.

Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.

The Policy will be openly communicated to the community, as required.

Authority to Administer Policy

Voting Requirements: Simple majority

10.10 Strategic Streetscape - Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

APPLICATION

The purpose of this report is for Council to receive the Strategic Streetscape Policies under the triple bottom line policy framework and seek community consultation on the polices.

BACKGROUND

A Project Control Group was established to review and provide input to the draft Streetscape Policies presented to the Town by Hames Sharley. The Project Control Group included the following:

Director Operational Services;
Manager Development Services;
Manager Asset Services;
Manager Health and Environmental Services;
Manager Leisure Services; and
Environmental Officer.

The following consultation and communication has been undertaken:

March 2006 Community Workshop;
May & August 2006 Councillor Workshops;
September – November 2006 TOB staff review draft of policies and provide feedback;
November 2006 Comprehensive Street Tree Audit completed;
July & November 2007 Elected Members provided with a project update regarding delays in delivering the Strategic Streetscape project;
December 2007 Council Workshop providing an overview of the Local Law, Policy and Street Tree Master Plan;
April 2008 (OCM – 11/04/08) Council deferred the Streetscape Master Plan component of the project deliverables;
May 2008 (SC - 47/05/08) Council noted the status of the work undertaken with the Strategic Streetscape Plan; and
June 2008 Councillor Workshop reviewed the draft suite of streetscape policies;
June 2008 (OCM - 12/06/08) Council deferred the draft suite of Streetscape Policies to a further Council workshop;
July 2008 Councillor Workshop conducted to review the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information; and
August - December 2008 Community feedback on the draft suite of Streetscape policies.

In July 2008 (OCM – 11/07/08), Council received the following draft policies and invited community feedback:

Public Art Policy
Trading In Public Places Policy
Advertising Signage Policy
Street Name & Directional Signs Policy
Fencing Policy
Street Tree Protection Policy
Amenity Tree Evaluation Policy
Street Tree Removal & Replacement Policy
Verge Treatment Policy
Crossover Policy
Streetscape Information Policy; and

Then in August 2008 (OCM - 28/08/08), Council received the revised draft Outdoor Eating Facilities on Public Places Policy and invited community feedback.

The suite of streetscape policies were advertised for a minimum of three months, ending on 19 December 2008.

On 21 January 2009, the Project Control Group and Hames Sharley reviewed the community feedback and a report was presented to Council in March 2008 for consideration.

At the March Standing Committee meeting, Cr Yates presented 28 additional questions relating to the suite of policies and Council (OCM - 21/03/09) resolved to defer considering the suite of streetscape polices until all the questions raised were dealt with satisfactorily.

Attached to the May 2009 Standing Committee agenda is a summary of the community feedback received and the actions taken with each of the draft Streetscape policies, together with Cr Yates 28 questions and the project control group responses.

Please note that the Project Control Group and Hames Sharley have reviewed the draft Streetscape Master Plan and based on feedback modifications, are currently being made to the Master Plan. It is intended to provide a separate Streetscape Master Plan report to Council for consideration in the near future.

STATUTORY REQUIREMENTS

Local Govt Act 1995

Council policy 1.5.5 – Community Consultation

COMMENT

It should be noted that in August 2008 (OCM – 16/08/08), Council adopted the “Window Security for Non-residential Properties” under Clause 2.4.1 of the Local Planning Scheme No. 10. The entire suite of Town Planning policies adopted at this time included the following:

Bassendean Town Centre Strategy and Guidelines;
Energy Efficient Design Policy;
Water Sensitive Design Policy;
Floodplain Management & Development Policy;
Earlsferry House Design Guidelines;
Industrial Zones Development Design Guidelines;
Local Shopping Zone Design Guidelines;
Parking Specifications;
Incorporation of Existing Dwellings into Group Housing Developments;
Window Security for Non-Residential Property Facades; and

(k) Lot 2; 1 Anzac Terrace Design Guidelines.

The Town is currently reviewing the Fencing Local Law to reflect the requirements of the draft Fencing Policy and guidelines. Therefore until the Fencing Local Law is adopted and gazetted, the draft Fencing Policy and guidelines should be withheld.

August 2008 (OCM - 28/08/08) Council meeting, the wording of the draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising was revised to read as follows:

Advertising

The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage:

The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
The name of the permit holders business or logo may be included within the menu board and shall not be greater than 5 percent of the total surface area exposed.
The name of the permit holders business/logo or third party branding/logo may be permitted when embossed/printed onto a market style umbrella, table cloths and napkins and printed onto crockery and glassware.
The branding or logo must be copyright of the owner and evidence of approved to use the brand or logo shall be provided to the Town.

Officers obtained a copy of the Alfresco Dinning Policy from the City of Perth. The City of Perth’s Alfresco Dinning policy is regarded as a leader in this area and the Hay Street and Murray Street Malls are testament to the policy direction.

In essence the City of Perth’s policy states that:

(1) Advertising is limited to the name and logo of the eating house. The advertising must only appear once on each item and should not exceed 10% of the area of the particular item.

(2) Product advertising is limited to umbrellas and must only relate to products sold by the eating house.

(3) Details of the location and extent of advertising should be shown on the licence application form.

(4) Free standing signage such as A- frame signs or sandwich boards are not permitted in an alfresco dining area.

It is important that the Town’s policy does not allow uncontrolled advertising but provides a balance and avoids ‘visual clutter’ and obstructions whilst encouraging activity.

The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage.

It is therefore recommended that the draft Outdoor Eating Policy be amended to read as follows:

Advertising

The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
The name of the permit holders business/logo or registered Trade Mark may only appear once on each item and should not exceed 10 percent of the area when embossed/printed onto a market style umbrella, table cloths and napkins, menu board, crockery and glassware.
Free standing signage is not permitted in an outdoor eating facility.
Details of the location and extent of advertising is to be attached to the application form

The draft suite of Streetscape Policies presented provides best practice guidelines for all staff working in areas that have Natural and Built Environmental, Community Wellbeing or Economic considerations. These documents provide staff with necessary information to manage and maintain the Streetscape issues in the Town.

The Streetscape Policies provides proactive management approach for the Town.

It should be noted that at this stage, the draft Public Art Policy attached to this agenda should be regarded as an overarching policy, as it is not possible to place a contribution on private commercial developments until a separate planning policy is prepared, advertised and adopted under the Local Planning Scheme No. 10. Therefore it is recommended that a planning policy be developed.

As indicated above, the draft Streetscape Master Plan is currently being reviewed, taking into consideration both the community’s and Project Control Group’s feedback. It is intended to provide a separate Streetscape Master Plan report to Council for consideration in the near future.

Attached to the May 2009 Standing Committee Agenda is the Community Feedback and the Project Control Group responses, together with Cr Yates’ questions and the Project Control Group’s responses regarding the draft suite of Strategic Streetscape Policies.

In accordance to the Public Art Policy, if a specific public art project is not identified, the funds are to be placed into a reserve account for future art works.

The Local Government Act clause 6.11 Reserve Accounts states the following:

(1) Subject to subsection (5), where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such purpose.

(2) Subject to subsection (3), before a local government—

(a) changes* the purpose of a reserve account; or

(b) uses* the money in a reserve account for another purpose, it must give one month’s local public notice of the proposed change of purpose or proposed use.

* Absolute majority required.

(3) A local government is not required to give local public notice under subsection(2)—

(a) where the change of purpose or of proposed use of money has been disclosed in the annual budget of the local government for that financial year; or

(b) in such other circumstances as are prescribed.

(4) A change of purpose of, or use of money in, a reserve account is to be disclosed in the annual financial report for the year in which the change occurs.

(5) Regulations may prescribe the circumstances and the manner in which a local government may set aside money for use for a purpose in a future financial year without the requirement to establish and maintain a reserve account.

Considering the above, it is recommended that Council creates a “Public Art” reserve fund effective from 2009/2010.

Adoption of the draft policies attached to the May 2009 Standing Committee report will not impact the amendments required to the Streetscape Master Plan.

Council has the option to adopt all or part of the draft suite of Streetscape Policies, refer the draft suite of Streetscape Policies to a further Council workshop for discussion prior to adoption, or request amendments to the draft suite of Streetscape Policies.

Considering the extensive consultation and amendments made to the draft policies, it is recommended that the suite of Streetscape Polices attached to the May 2009 Standing Committee report be adopted.

OFFICER RECOMMENDATION – ITEM 10.10

That:

1. Council adopts the following draft policies attached to the May 2009 Standing Committee Agenda:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law;

3. Council requests that the Chief Executive Officer arranges the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development; and

4. In accordance to the Public Art Policy, requests that the Chief Executive Officer arranges to create a “Public Art” reserve fund effective from 2009/2010.

Voting Requirements: Simple majority for items 1, 2 & 3

Absolute majority for item 4

10.11 Roster for Small Catering Requirements for Council Workshops and Other Meetings (Ref: Bob Jarvis, CEO)

BACKGROUND

At its Ordinary Meeting of March 2009, Council resolved the following:

“OCM-37/3/09 - Notice of Motion – Cr Gangell: Refreshments

MOVED Cr Gangell, Seconded Cr Cox, that Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.”

A survey has been carried out of small businesses in Bassendean who have indicated that they would be willing to supply refreshments to the Town’s requirements. A series of questions were asked which addressed such issues as cost, notice required for orders, ability to deliver, payment options, menu, etc.

A summary of responses is provided as an attachment.

Not all of the businesses would quote for the sample menu of a supper for 14 persons, indicating that an order could be placed from their menu (supplied) and that the cost would be known in advance. In most cases this would be an adequate but more time consuming exercise.

COMMENT

It is suggested that all of the respondents be given an opportunity to provide an initial order in turn, and feedback from elected members will determine who remains on the list.

At the end of the trial, those for which positive feedback has been received from elected members will be used again on a rotational basis, keeping in mind not to use suppliers of a similar style of food in succession to retain some variety as to what is offered. Also, if a meeting is to be held at short notice, those suppliers who have indicated that they can respond in that timeframe will be used out of turn.

The suppliers were pleased to be offered the opportunity, which would suggest that they will make every effort to meet the Town’s needs.

It would seem that in most instances a supper would cost in the order of $10 to $15 dollars per head.

It should be noted that the Town currently has a range of Health Promotion Policies, including a Food and Catering Policy, as follows:

“Where food is available at functions and activities, healthy alternatives will be readily offered. This includes the provision of foods low in fat, high in fibre and fruit and vegetables.”

At present the following Bassendean businesses already supply catering on a regular basis - the Danish Patisserie, the Blue Dog Café, Maurish Delicatessen, Hedgehogs Café, Pasta Viva and North Garden Chinese Restaurant.

OFFICER RECOMMENDATION – ITEM 10.11

That:

1. The list of suppliers for catering for workshops and Committee meetings attached to and forming part of this report be used by staff to carry out a trial of suitable suppliers to determine which businesses remain on a rotational roster for supplying this service; and

2. Once the trial period is complete, those suppliers who have provided good service and quality, in accordance with Council’s Food and Catering Policy, be used for a twelve month period at which time all suppliers be again given the opportunity to quote for the work.

Voting Requirements: Simple majority

10.12 Change of Council Meeting Schedule to Two Ordinary Meetings per Month and the Introduction of Briefing Sessions Seven Days before Each Council Meeting (Ref: GOVN/CCLMEET - Bob Jarvis, CEO)

APPLICATION

To formally approve a change of Council’s meeting schedule to two Ordinary Council Meetings per month, and the introduction of briefing sessions seven days before each Council Meeting, and to approve the commencement of the new schedule to commence as of July 2009 until the end of the 2009 Calendar Year as a trial and for review at that time.

BACKGROUND

Council adopted a new Governance Policy on meeting times for its Ordinary Council meetings at its Ordinary meeting held on 28 April 2009.

COMMENT

It is proposed that the most appropriate time to introduce the new schedule is at the commencement of the new Financial Year. That is from July 2009. It was also approved that the existing Standing Committee would be disbanded.

The proposed briefing sessions to be held one week prior to the Ordinary Meeting are to provide Councillors with the opportunity to ask questions of officers on the details in draft reports. It also provides the opportunity for officers to review their reports in the light of the questions being asked. Because there will be no debate, just the asking of questions, the meeting can be closed to the public. No draft recommendations can be altered by Council as this can only be done at a Council or Committee Meeting when a reason for the change is required to be included in the minutes.

The following is a schedule of meeting dates and times is for the period July to December 2009.

Month	Briefing Session *Tuesday*	Ordinary Council *Tuesday*	Briefing Session *Tuesday*	Ordinary Council *Tuesday*
July	7	14	21	28
August	4	11	18	25
September	1	8	15	22
October	6	13	20	27
November	3	10	17	24
December	-	-	8	15

To enable some recommendations to be passed en bloc, an item that is on our current agenda, it is suggested that at that point in the meeting, Councillors indicate which items they wish to debate, or ask further questions, or declare an interest so it can be recorded. Staff can point out those items which require an Absolute Majority so that they too can be dealt with separately. An item will appear on the agenda that reads something like:

The recommendations that appear in reports between page __ and page __ in the agenda be passed en bloc except Items numbered ______ .

Moved ________, Seconded __________.

This is a process used at other Councils to allow items for which there is no dissent from the recommendation to be passed en bloc and thus streamline the meeting.

It is also proposed that where an item requires an inspection this item can be dealt with on-site with questions being asked at that time, thus not requiring it to be dealt with during the briefing session.

Minutes from Committee meetings will go direct to Council, and the common seal item is required to appear on each agenda. It is suggested that the calendar and outstanding council resolutions reports appear only on the agenda for the second council meeting of each month.

Of-course the format for the briefings session is subject to Council endorsement. A matter that needs to be resolved is the presiding officer for the briefing sessions. It is suggested that this be done on a rotational basis and that following the conclusion of each briefing session, matters can be workshopped so that workshop times can still be available on a regular basis.

OFFICER RECOMMENDATION – ITEM 10.12

That:

1. Council approves the change of its Ordinary Meeting Schedule to two Ordinary Meetings (on the second and fourth Tuesday of each month) per month commencing July 2009 until December 2009 inclusive, as a trial, and to be reviewed at that time;

2. A Briefing Session be held on the Tuesday a week before each Council meeting day at which questions can be asked of officers on the draft agenda to clarify any issues that Council may have, and to assist officers in finalising the agenda;

3. The Briefing Session will not be open to the public as no debate will be entered into and Councillors can then ask questions freely without the impediment of the Standing Orders; and

3. Local public notice be given, advertising the change of schedule to comply with Regulation 12 (2) of the Local Government (Administration) Regulations.

Voting Requirements: Simple majority

10.13 Bassendean Youth Advisory Council Meetings held on 14 April and 5 May 2009 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

APPLICATION

Council is requested to receive the report on meetings of Youth Advisory Council held on 14 April and 5 May 2009.

The Bassendean Youth Advisory Council meets monthly to consider issues of relevance to young people of the Town.

The Bassendean Youth Advisory Council (BYAC) is comprised of up to 20 young people who live, work or recreate in the Town. The BYAC meets monthly at Bassendean Youth Services. The meeting usually includes a workshop topic and other general business.

14 April 2009

There was one workshop topic for the April meeting – Raising the Drinking age to 21.

5 May 2009

There were two workshop topics for the May meeting:

Rubbish and Litter at the Skate Park
Ashfield Station Precinct Plan - Cyril Jackson

OFFICER RECOMMENDATION - ITEM 10.13

That the report on the meetings of the Bassendean Youth Advisory Council held on 14 April and 5 May 2009, be received.

Voting Requirements: Simple majority

10.14 Cultural Development Advisory Committee Meeting held on 6 May 2009 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

APPLICATION

The purpose of the report is for Council to receive the minutes of the Cultural Development Advisory Committee Meeting held on 6 May 2009.

COMMENT

Discussion at this meeting focussed on the following topics:

Past Cultural Projects – The Committee was presented with an evaluation report on two recently completed public events, being Australia Day Concert & Fireworks and Perth’s Autumn Festival. The Committee agreed that both events were held successfully.

Upcoming Cultural Projects – The Committee was presented with a progress report on two upcoming public events, being the NAIDOC Week Family Fun Day and Banners in the Terrace project.

The Committee resolved to recommend that the Town’s new flag poles be launched during NAIDOC Week.

The Committee also resolved to select the artwork design marked “A” (with some minor amendments) from local Artist, Mr Samith Pich, as the Town’s entry into the Banners in the Terrace Project. This resolution is in line with the CDA Committee’s delegated authority from Council to acquire artworks on behalf of the Town.

During discussions on future cultural projects, the Committee also resolved to recommend that a report be prepared on the short and long term strategies to achieve the Town’s positioning statement i.e. “A place that fosters recreation, arts and culture within Perth’s Eastern Region”. This is an objective of the Committee and is stated within its Instrument of Appointment and Delegation.

Community Events Sponsorship Program – The Committee was presented with one sponsorship application, being from Chindits United Football Club, who were seeking $1,000 to assist with the facilitation of a community family fun day that was held at Ashfield Reserve on Sunday 5 April 2009.

Whilst the application form was submitted to the Town prior to their event, a short notice period was provided by the applicant. For this reason, the Town made the applicant aware that retrospective sponsorship was not guaranteed. In discussing this item, the Committee resolved to recommend that the applicant be invited to submit a sponsorship application for a future community event, as the Town’s sponsorship funds were now fully expended for the 2008/09 financial year.

Establishment of an Arts Centre Proposal – The Committee received a status report on a proposal to establish an arts centre within the Town. The Committee resolved to recommend that $20,000 be considered within the draft 2009/10 Council Operational Budget to undertake a business plan to determine the viability of the above proposal. External funding up to one third may be available from the Department of Culture and the Arts to assist with project costs.

In discussing the interim measures to best meet the facility needs for the arts/cultural community, the Committee considered the Officer’s recommendation to relocate the demountable tennis building to Ashfield Reserve by use of the arts community. However, the Committee felt that the estimated cost in relocating the building would not justify the project.

Therefore, an alternative recommendation was moved and passed by the Committee, recommending that an agreement should be negotiated between the Bassendean Tennis Club and the Bassendean Arts Council to accommodate the Arts Council within the demountable building on the BIC Reserve.

Prior to negotiating an agreement between the parties, an existing Council resolution would have to be revoked i.e. (OCM - 9/06/08), which reads “That Council agrees for the proceeds from the sale of the demountable tennis building and existing sports lighting to assist with the stage two project costs for the proposed BIC Reserve Tennis Facilities Project.”

Cultural Projects Financial Summary – The Committee was presented with a financial statement incorporating the budget and actual income/expenditure for all current cultural projects. The Committee resolved to receive the financial summary report.

Summer Outdoor movies on BIC Reserve – The Committee was presented with a report on a proposal to re-introduce outdoor movies. It was advised that in April 2009, Council resolved (10/04/09) to consider the allocation of $15,000, in the draft 2009/10 Council Budget for the Summer Outdoor Movie Program. If approved the Town would call for expressions of interest for a community group or not for profit group to operate the program.

Bassendean Festival Working Party – the Committee was presented a notice of motion for a working party to be formed to start planning the Bassendean Festival for 2010, with the group consisting of two community members, one Councillor and Officer support. It was intended for the working party to report back to the CDA Committee at future meetings. It was stated that working parties generally add value to the planning and facilitation of events.

It was further stated that running large scale events like the Bassendean Festival requires high levels of resources, in terms of dollars and staff time. Contemporary practice is for local governments to contract event management contractors to work with local communities to undertake large scale events, like festivals. A good example of this is the Northbridge Festival that has been managed on behalf of the City of Perth by Artrage over the last four years. For this reason, it was recommended that Council consider contracting an event management contractor to manage the Festival, with guidance from the Bassendean Festival Working Party.

OFFICER RECOMMENDATION – ITEM 10.14

That:

It be noted that the CDA Committee has exercised its delegated authority, to accept an amended artwork design from local Artist, Mr Samith Pich, as the Town’s entry into the 2009 Banners in the Terrace Competition;
An opening ceremony be held for the new Aboriginal and Torres Straight Islander flags/poles to be installed at the front of the administration building, as part of the “harmony walk” conducted for the Town’s 2009 NAIDOC Week Family Fun Day;
A report be prepared on the short and long term strategies to achieve the Town’s positioning statement as a hub of recreation, arts and culture within Perth’s Eastern Region;

4. The Chindits United Football Club be advised that its recent application under the Town’s Community Events Sponsorship Program was unsuccessful due to the Town’s sponsorship funds being fully expended for the 2008/09 financial year and invite the Club to submit a sponsorship application for future community events for consideration;

5. $20,000 be considered within the 2009/10 Council Budget to undertake a business plan to determine the viability of establishing an arts centre within the Town;

6. Council revokes OCM - 9/06/08, Point 6, which reads:

“Agrees for the proceeds from the sale of the demountable tennis building and existing sports lighting to assist with project costs”.

7. An agreement between the Bassendean Tennis Club and the Bassendean Arts Council be negotiated to accommodate the Arts Council within the demountable building on the BIC Reserve;

8. A working party be established to commence planning for the Bassendean Festival 2010, with the working party comprising two community members, one Councillor and Officer support;

9. Mr John Sutherland and Ms Jennifer MacLachlan be endorsed as the community representatives on the Bassendean Festival 2010 Working Party;

10. Cr ______________ be endorsed as the Council representative on the Bassendean Festival 2010 Working Party; and

11. The report on a meeting of the Cultural Development Advisory Committee held on 6 May 2009, be received.

Voting Requirement Points 1-5, 7-11: Simple Majority

Point 6: Absolute Majority

Section 5.25 (e) of the Local Government Act 1995 states that if a decision has been made to revoke a Council decision, then it must be supported by at least one third of Councillors, inclusive of the mover. It should be noted that this motion was MOVED by Ex-Cr Elgar, Seconded, Cr Pule.

10.15 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 May 2009 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

PURPOSE

The purpose of the report is for Council to receive the report of a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 May 2009.

COMMENT

Discussion at this meeting focussed on the following topics:

Recreation Centre Capital Works Projects for 2008/09 - The Committee received a progress report on three capital works projects for the Recreation Centre that are included within the 2008/09 Council Budget, namely: new storage cages, rear enclosure removal works; and replacement of missing or rusty gutters/downpipes. It was stated that the storage cages project and rear enclosure removal project are now completed. It was further stated that the planning for the guttering project has commenced and feedback from the contractor has indicated that the project should be completed in the coming weeks.

Indoor Sports Venue Proposal - The Committee received a progress report on a proposal to develop an indoor sports venue in Ashfield adjacent to the Recreation Centre. It was stated that a meeting is being held in coming weeks with project stakeholders to advance the project. The intent of the meeting is to seek “in principle” support from DEET, so that the project drivers can begin seeking funding to undertake a feasibility study.

Recreation Centre Capital Works Projects for 2009/10 – The Committee discussed the capital works projects for consideration within the 2009/10 Council Budget. It was advised that Council resolved in February 2009 to consider three projects, as follows: floor sanding/sealing for the main hall and games dance room; new curtains for the games dance room; and additional replacement of gutters and downpipes.

Recreation Centre Gardens - The Committee received a report following recent feedback from user groups about the poor state of the gardens at the front of the Recreation Centre. The Committee resolved under its delegated authority for $1,000 to be allocated from funds available within the 2008/09 Operating Budget to improve the aesthetics of the gardens.

Financial Operating Report - The Committee was presented with a report on the financial position of the Recreation Centre for the third quarter of the 2008/09 financial year. The Committee resolved to recommend that the financial report be received. The Committee also recommended that a report be received on signage to promote the Centre.

OFFICER RECOMMENDATION – ITEM 10.15

That Council receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 May 2009.

Voting Requirements: Simple majority

10.16 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 30 April 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.16

That vouchers:

82741-82791 Municipal Fund – Commonwealth Bank

5181-5474 Trust Fund

5181-5474 Municipal Fund – EFT Vouchers

totalling $1,597,355.60 for payment.

Voting Requirements: Simple majority

10.17 Financial Statements for the Period Ended 30 April 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

APPLICATION

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet- (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period.

COMMENT

The Summary of Financial Activity shows the YTD operating income is 4% less than the budget and the expenditure is 7% less than the 2008/09 YTD budget.

The Statements provide a comparison between actual and budget income and expenditure on year to date basis. The Notes accompanying the statements provide a detailed breakdown of the amounts.

Debtors report states that debts of >90 days are $70,355.36; >60 days are $4,149.16; >30days are $22,998.77and current debts are $64,636.47. (Note: the debtors aged trail balance includes details of individual the debtors outstanding).

OFFICER RECOMMENDATION – ITEM 10.17

That:

1. The Financial Reports for the period ended 30 April 2009, be received;

2. The Investment Report for the period ended 30 April 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $304,037.70 for the period to 30 April 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $162,139.76 as at 30 April 2009, be received.

Voting Requirements: Simple majority

10.18 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Description	Address	Decision
PARKING BAYS FOR CHILDCARE CENTRE	32-34 WILSON STREET BASSENDEAN 6054	DELEGATED APPROVAL
SINGLE DWELLING	UNIT A 52 CYRIL STREET BASSENDEAN 6054	DELEGATED APPROVAL
ADDITIONS/ALTERATIONS TO DWELLING	23 IRELAND WAY BASSENDEAN 6054	DELEGATED APPROVAL
PATIO (X2)	110 IOLANTHE STREET EDEN HILL 6054	DELEGATED APPROVAL
PATIO	35 FAULKNER WAY EDEN HILL 6054	DELEGATED APPROVAL
SINGLE STOREY DWELLING	15 PROSPECTOR LOOP BASSENDEAN 6054	DELEGATED APPROVAL
SINGLE DWELLING	18 THIRD AVENUE BASSENDEAN 6054	DELEGATED APPROVAL
SINGLE DWELLING	42 FIFTH AVENUE BASSENDEAN 6054	DELEGATED APPROVAL
SINGLE STOREY BRICK & COLOURBOND DWELLING	10 CENTENARY COURT BASSENDEAN 6054	DELEGATED APPROVAL
ADDITIONS/ALTERATIONS TO DWELLING	74 WHITFIELD STREET BASSENDEAN 6054	DELEGATED APPROVAL
TWO GROUPED DWELLINGS	103 GUILDFORD ROAD BASSENDEAN 6054	DELEGATED APPROVAL
HOME OCCUPATION - MASSAGE THERAPY	63B CHAPMAN STREET BASSENDEAN 6054	DELEGATED APPROVAL
CARPORT	48 PEARSON STREET ASHFIELD 6054	DELEGATED APPROVAL
PATIO	UNIT A 72 PENZANCE STREET BASSENDEAN 6054	DELEGATED APPROVAL

Subdivision Applications

Description	Address	Decision
2 X LOT SUBDIVISION	5 YELLAND WAY BASSENDEAN 6054	DELEGATED REFERRAL
5 X BUILT STRATA LOTS	29 MAY HOLMAN DRIVE BASSENDEAN 6054	DELEGATED REFERRAL

OFFICER RECOMMENDATION – ITEM 10.18

That Council notes the decisions made under delegated authority by the Manager Development Services.

Voting Requirements: Simple majority

10.19 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

Issue ID	Assigned To	Brief Description	Action Taken
19671	Bob Jarvis	OCM - 43/12/07 & OCM - 13/07/08 - New Community, Civic and Administration Centre Building	Acknowledgement received from Commonwealth of receipt of application.
21860	Bob Jarvis	OCM - 21/03/08 - Notice of Motion and Update Pyrton Site	Mayor, CEO, and Councillors Cox and Piantadosi met with the Minister on 18 February 2009. Officers of his Department have advised that Aboriginal consultation is taking place and may be resolved before end of April 2009.
22877	Bob Jarvis	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	Meeting conducted with the SDFC on this and other common issues. Subsequent meeting held with WAFC and SDFC with Landcorp. Landcorp still exploring possibility of being involved in project.
24535	Bob Jarvis	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	At the request of the Department of Planning and Infrastructure, the Mayor, CEO, Manager Development Services and Economic Development Officer met with the owners representative 2 April 2009 to discuss future of the site. The owners rep. has given a commitment to speak to the owners and their planning consultants to examine the best use of the site to get the site developed sooner rather than later. The Minister will take no further action until this has occurred.
25854	Bob Jarvis	OCM - 52/8/08 - Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences	Policies adopted by Council April 2009. Further policies to be workshopped.
28078	Bob Jarvis	OCM – 22/4/09 & 26/11/08 - Notice of Motion – Cr Gangell: Town Mascot	The matter has already been considered by the Marketing Committee on 6 May 2009. Further development work is being done on the characters and design.
29526	Bob Jarvis	OCM - 22/4/09, 23/4/09 & 28/01/09 - Notice of Motion – Cr Gangell: Open Air Market Place	Manager Leisure Services will organise advertising and calling for interest in being on committee.
29528	Bob Jarvis	OCM - 31/01/09 - Workshop to develop an effective working arrangement between the CEO and all Councillors	Following the workshops that have been held, unless councillors wish to see a further workshop or training. Recommend deletion.
31380	Bob Jarvis	OCM 25/3/09 - Local Government Structural Reform	Project Team is in the process of organising a meeting with City of Bayswater, to follow on from meeting already held with Swan.
31384	Bob Jarvis	OCM - 37/3/09 - Notice of Motion – Cr Gangell: Refreshments	A report will be provided to the May 2009 OCM.
31386	Bob Jarvis	OCM - 40/3/09 - Interim Sponsorship, Play Equipment - Village Green Community Foundation	Sponsorship agreement has been signed, Briefings article in next edition.
32215	Bob Jarvis	OCM - 42/4/09 - Local Government Reform Steering Committee (LGRSC) Guidelines	Submission lodged by due date, acknowledgement received of receipt of submission. Thank you extended to participating staff.
22867	Graeme Haggart	OCM - 29/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Considered for action at the May Children and Family Services Committee.
25834	Graeme Haggart	OCM - 9/8/08 - Petition Intersection of Broadway and Ida Street, Bassendean	Finalization of works awaiting Black Spot funding application outcome.
25848	Graeme Haggart	OCM - 31/8/08 - Partnership with Shire of Wiluna	No further action taken in the past month. Report on the draft MOU to be referred for Council consideration in coming months.
26553	Graeme Haggart	OCM - 18/4/09 & 20/12/08, OCM - 41/9/08 - Notice of Motion - Cr Butler – Flying of Aboriginal and Torres Strait Islander Flags	Being actioned with objective of hosting a flag raising ceremony and plaque unveiling on 9 July as a part of the Town's NAIDOC Week activities.
28077	Graeme Haggart	OCM – 25/11/08 - Notice of Motion – Cr Gangell: Policy on Return of Items to Council	To be incorporated within the review of the Standing Orders Local Law.
31376	Graeme Haggart	OCM - 22/3/09 - Extension at 2 Colstoun Road, Ashfield	Tender outcome presented for determination elsewhere in this agenda.
32192	Graeme Haggart	OCM - 16/4/09 - Review of Seniors and Disability Services Business Unit Staffing Structure	Assistant Manager Position Description developed, positions vacant advertisement placed, engaged with all stakeholders in the transfer of HRV to S&DS.
32195	Graeme Haggart	OCM - 19/4/09 - Regional Community Safety and Crime Prevention Officer	Communicated the supportive decision of Council to the other three Lag’s in the Regional Partnership.
32213	Graeme Haggart	OCM - 41/4/09 - Notice of Motion – Cr Butler: Representative On Bassendean Cultural Advancement Group	Report to be presented to Council in June/July.
32223	Graeme Haggart	OCM - 49/4/09 - JPET Program Termination	Applications for funding to provide indigenous employment services being pursued. If successful, a report to Council will be presented seeking authority to proceed.
11747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Staff were presented with a demonstration on the use of software from INTERPLAN. this software is used by other Local Governments who use the ABEF. The cost of this software is estimated at $50k and at this stage is not included in the budget. It is not considered of a high priority by the DCS given the budgetary constraints.
23829	Michael Costarella	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	The plan has been advertised in the West Australian 2/5/09 and the matter will be referred to council following the closure of the public comment period in June/ July 09.
26556	Michael Costarella	OCM - 45/9/08 - Notice of Motion – Cr Stubbs: Differential Rating	The report will form part of the First Draft of the 2009/10 budget in April/ May 2009.
32204	Michael Costarella	OCM - 24/4/09 - Review of Governance Policies	No further action required. Recommend deletion.
32205	Michael Costarella	OCM - 25/4/09 - Review of Strategic Plan for the Future 2009-19	Plan was published in the West Australian 2/5/09 and will be represented at the budget meeting with any comments received from the public. Recommended deletion.
17964	Simon Stewert-Dawkins	OCM 13/01/09 & OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	Recreational Fishing Community Grants acquittal is being prepared in accordance to OCM – 13/01/09 Council resolution. Swan River Trust planning section advised that the stakeholder consultation process on the detailed Drawings & Specifications has concluded and that the Trust is preparing the Development Conditions Waiting on Federal Government to advise on outcome of "Infrastructure" grant application.
24524	Simon Stewert-Dawkins	0CM - 21/3/09, OCM 11/7/08 - Strategic Streetscape - Policies	Responses to Councillor Yates’ questions tabled at the March 2009 Standing Committee meeting attached to the May 2009 Standing Committee meeting together with responses to the Community feedback that was received during the 3 month consultation period. Draft suite of Streetscape policies presented to Council for consideration.
25042	Simon Stewert-Dawkins	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Staff have assessed feedback the draft Streetscape Master Plan and Recommended Tree species document are being modified and will be submitted once completed for further Council consideration.
28451	Simon Stewert-Dawkins	OCM - 30/12/08 - Crs' Workshop - Alf Faulkner Hall & Toilets	Federal Government Regional & Local Government Infrastructure Program allocated $139,000 grant to supplement funds already allocated to construct new roof and toilets. Tenders have been called for the construction of the new roof and toilets.
32212	Simon Stewert-Dawkins	OCM - 41/04/09 - Notice of Motion – Cr Yates: Provision of Funds for Minor Community Works and Service Requests	Research required for this report is being scheduled into works program.
30368	Allan Caddy	OCM - 20/02/09 - Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009	To be presented via budget deliberations in June.
4221	Brian Reed	OCM 46 & 57/3/09 - 37/03/06 & OCM - 6/12/06 & OCM 30/02/09 - Bassendean Town Centre Area Strategy	The recommendations have been passed on to an officer from Landcorp who will arrange a meeting with State Land Services. Manager Development Services has written to Landcorp and the Football Commission to establish a MOU relating to the costs of further design work to the Oval.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	The Town’s lawyers have requested a meeting to discuss the matter further.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Response received from DPI advising of no objection to road closure which has been passed on to State Land Services.
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Correspondence received form the WAPC advising that the Structure Plan has been endorsed by the Commission. Recommend deletion.
16645	Brian Reed	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07, OCM 31/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A	To be implemented following advise from lawyers in terms of winding up the Scheme 4A.
25836	Brian Reed	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA	Follow- up letter sent to DPI relating to change in purpose of the reserve.
26555	Brian Reed	OCM - 44/9/08 - Notice of Motion - Cr Butler – Retaining Trees and Natural Flora on private property	Some initial consultation has been done with other planners in the Eastern region, to be reported to Council in June.
27971	Brian Reed	OCM - 15/4/09 & 12/11/08 - Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone	Scheme Amendment documents forwarded to WAPC for Minister’s final approval.
32187	Brian Reed	OCM - 12/4/09 - Request for Extension of Lease - 11 Hamilton Street, Bassendean	School advised of Council decision. Recommend deletion.
32188	Brian Reed	OCM - 14/4/09 - Possible Disposal of the Masonic Hall Site to the Western Australian Network of Alcohol and Other Drug Agencies	WANADA advised of Council decision. Recommend deletion.
32193	Brian Reed	OCM 17/4/09 - Major Land Transaction - Business Plan, Sale of Properties, Lots 162, 164 & 166 Wilson Street, Bassendean	Business Plan for the Sale of Lots 162,164 and 166 Wilson Street, Bassendean advertised public comment for a 6 week period ending on the 12 June 2009. Manager Development Services to seek advice from the Heritage Council on the process required to delist the Masonic Lodge from the State Heritage Register.
32207	Brian Reed	OCM - 38/4/09 - Notice of Motion – Cr Piantadosi: Transit Orientated Development	To be subject to a report to the June meeting.
23834	Christine Devereux	OCM - 51/5/08 - Notice of Motion: Development of Policy on Carbon Emissions	EMRC advise that once the Federal and State Government have finalised developing the National Greenhouse & Energy Reporting System and the National Emissions Trading Scheme, then member Councils may consider and commence the development of a Carbon policy. No further action taken at this time.
32182	Christine Devereux	OCM - 7/4/09 - Plants to Residents Program	Plants to resident program scheduled for 20 and 21 June 2009. Details of the program have been included in the May Bassendean Briefing, advertising the cost of the plants at $0.50 each. Recommend deletion.
32206	Christine Devereux	OCM - 38/4/09 - Notice of Motion – Cr Pule: Gopher, Cyclist and Pedestrian Safety Issues	A report will be prepared taking into consideration Council resolution.
32209	Christine Devereux	OCM - 39/04/09 - Notice of Motion – Cr Yates: Protection, Improvement and Fire Risk Reduction of Bush Forever Reserves in the Town of Bassendean	Research required for this report is being scheduled into works program.
21856	Ian McDowell	OCM - 17/03/08 - Alf Faulkner Hall – New Public Toilet and Roof	Palace Homes has been awarded the Tender for these works. Works will commence prior to the end of May 09. Recommend deletion.
31367	Ian McDowell	OCM - 15/3/09 - Public Toilet Strategy and Design	Preliminary design drawings at Quantity Surveyor for cost estimates. Council to determine date for Workshop.
31371	Ian McDowell	OCM 19/3/09 - Graffiti Hotspot Funding Application	Res 1, 2, 4 & 5 completed. Res 3 - recovery costs from State Government for removal of graffiti from its assets - WALGA developing agreements between authorities - waiting for a response.
21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	The property owner’s agents had prepared a submission providing for an awning with posts. However, a recent incident saw one of the temporary props at 10-12 Old Perth Road hit by a vehicle, the property owners have provided follow up advice advising that they are looking at a redesign eliminating the posts and adopting a traditional cantilever design.
26541	Kallan Short	OCM - 7/9/08 - Private Swimming Pool Inspection Program	Prosecution notices received from the Town's Solicitors for signing. To be returned to the solicitors for action shortly. In the case of 6 Devon Road, Officers have taken further action to explore possible exemptions or assistance programs that may be available to the property owner. These investigations have identified no exemptions or assistance eligibility. The Town has written to the property owner and advised them that compliance must be achieved.
31357	Kallan Short	OCM - 7/3/09 - Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean	The matter is still with the Town's Solicitors for the preparation of notices.
23821	Leah Pearson	OCM - 25/5/08 - Natural Environment Policies	Community feedback being incorporated into policies.
26546	Leah Pearson	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	Currently waiting on Belmont & Bayswater to close community consultation process.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	The water corporation has had to enter blocked sections of the ROW to repair sewer lines. In doing so many fences have been re-aligned to Lot boundaries and the ROW in again open in many places. Only a few illegal structure remain and the owner will be approached to remove these as a final advice.
13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	The matter was adjoined to the 7 May at which time the landowner pleaded not guilty. The matter has now be set down for the 9 August 2009.
16629	Michael Whitbread	OCM - 9/01/09 & OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Survey completed and documentation prepared for WAPC approval.

19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The Town’s solicitors have been advised to pursue the matter to have the fence modified in accordance with Council’s resolution. The Solicitor anticipates substantial fines if the matter is not resolved prior to the next court hearing. The landowner has been advised directly of this likelihood by the Towns' solicitor.
29071	Michael Whitbread	Proposed Closure of a Portion of ROW 6 26 Scaddan & 33 Broadway	Applicant has paid administrative fee. Advertising and consultation to commence in May.
31373	Michael Whitbread	OCM - 20/3/09 - Proposed Policy: Development within the Street Setback Area	Advertising has been delayed to allow it to be included with the advertising of another proposed policy. This would result in a not insignificant monetary savings to the Town.
32183	Michael Whitbread	OCM - 8/4/09 - Breach of Local Planning Scheme, Unauthorised Builders/Storage Yard – Lot 835; No. 35 May Holman Drive, Bassendean	Owner/applicant advised of Council's decision. The application lodged is not acceptable in that it does not comply with the Scheme and policy. The owner/applicant has also been advised of these issues.
32190	Michael Whitbread	OCM - 14/4/09 - Building a Better Planning System – Department of Planning and Infrastructure	Council’s submission forwarded to the DPI. Recommend deletion.
28079	Patrick Quigley	OCM - 27/11/08 - Notice of Motion – Cr Gangell: Credit Card Transaction Scheme	Report is presented to Council in the May 2009 round of meetings. Recommend deletion.
28441	Patrick Quigley	OCM - 8/12/08 - Jubilee Reserve Fencing	Project is being referred to the 2009/10 Council Budget for consideration.
32218	Patrick Quigley	OCM - 45/4/09 - Management of Access to Alf Faulkner Hall During Building Renovations	The Town has advised user groups about the pending works to Alf Faulkner Hall. The Town has also amended the 2008/09 Council budget to accommodate for the decrease anticipated in community facilities hire income. Recommend deletion.
32221	Patrick Quigley	OCM - 47/4/09 - Non Conforming Noise Events at Steel Blue Oval Bassendean 2009/10	The Town has notified the Promoter that arrangements will soon commence to develop licence agreements for the conducting of the two upcoming concerts at Steel Blue Oval Bassendean.
32222	Patrick Quigley	OCM - 49/4/09 - Compensation Request by Swan Districts Football Club	The Town has written to the SDFC to advise that a compensation payment has been approved for use of Steel Blue Oval Bassendean for the 2009 Soundwave Festival. Recommend deletion.
32370	Simon Stewert-Dawkins	OCM - 3/4/09 - Petition Kenny Street	A report will be presented in June 2009 for Council consideration.
31359	Travis Moore	OCM - 10/03/09 - Steel Blue Oval Ticketing Booth	Central signs in process of designing directional sign, awaiting proof for approval.
31388	Travis Moore	OCM - 45/03/09 - Sports Achievement Awards	Awards presented at April Council meeting. Recommend deletion.
32219	Travis Moore	OCM - 47/4/09 - SC – 38/04/09 - Bookings Management for BIC Reserve Tennis Facilities	Meeting with the Bassendean Tennis Club arranged to discuss management arrangements for the BIC tennis court facilities.
17968	William Barry	OCM - 10/02/08 - Deep Sewerage in the industrial area.	Relevant information has been forwarded to EMRC to coordinate a joint application through to Water Authority and State Government. EMRC will contact TOB for further assistance where needed.
24533	William Barry	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	The EDO will liaise with Director of Community Development and EMRC to establish a coordinated strategy which is consistent with current policy procedure.
31382	William Barry	OCM - 29/3/09 - Economic Development Advisory Committee Minutes of 25 February 2009	1. Background research for the creation of the Investment Attraction Program is being carried out; 2. Preparation of ED policy has commenced; 3. Representatives of CEBA and EMICoL have been sent out and accepted; and 4. New dates for meetings of EDAC for the remainder of the year have been set.

OFFICER RECOMMENDATION – ITEM 10.19

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Voting Requirements: Simple majority

10.20 Calendar for June 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

Tue 2 June 5.30pm Youth Advisory Council Meeting – Youth Services, Steel Blue Oval Bassendean

Tue 2 June 7.00pm Councillors’ Information Workshop - Draft Budget – Council Chamber (Cr Butler Facilitator)

Wed 3 June 10.00am Access & Inclusion Committee Meeting Council Chamber (Cr Klein)

Thu 4 June 9.00am Local Studies Collection Management Committee Meeting – Council Chamber (Crs Brinkworth, Stubbs & Cox)

Tue 9 June 7.00pm Councillors’ Information Workshop – Public Toilet Design and Community Satisfaction Survey Design – Council Chamber

Wed 10 June 10.30am Marketing Group Meeting – Committee Room (Cr Klein)

Wed 10 June 7.00pm Ashfield Stakeholders’ Advisory Committee Meeting – Council Chamber (Crs Klein & Pule)

Thu 11 June 5.00pm Resource Recovery Committee – EMRC (Cr Klein)

Thu 11 June 6.30pm EMRC Audit Committee - EMRC – If required (Cr Klein)

Tue 16 June 7.00pm Standing Committee Meeting – Council Chamber

Tue 23 June 7.00pm Ordinary Council Meeting – Council Chamber

Thu 25 June 7.30am Small Business Centre East Metro – Midland (Cr Gangell)

Thu 25 June 6.00pm EMRC Council Meeting – EMRC (Crs Klein & Pule)

OFFICER RECOMMENDATION - ITEM 10.20

That the Calendar for June 2009 be adopted.

Voting Requirements: Simple majority

10.21 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was attached to the following document during the reporting period under the general authorisation for the affixing of the Common Seal, in accordance with the Standing Orders, Clause 83, and as resolved by Council on 22 July 2008:

Town of Bassendean Local Planning Scheme No 10, Amendment No 1 - Amending Clause 5.10.3 of the Scheme to enable Council to permit residential development to a maximum density code of R Inner City within the Town Centre Zone.

OFFICER RECOMMENDATION – ITEM 10.21

That the report on the use of the Common Seal be received.

Voting Requirements: Simple majority

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule : Rolf Harris State Initiative

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

“That the Town of Bassendean writes to the State Government’s relevant Minister asking that Rolf Harris be included in the Hall of Fame as a “ Son of Bassendean “ and that the State Government assist the Town of Bassendean in Modelling, Preparation and Erection of a Statue of Rolf Harris in the Town of Bassendean as an International Icon of WA.”

OFFICER COMMENT

The Minister for Culture and the Arts is Mr John Day. The State Government Department that oversees arts is the Department of Culture and The Arts (DCA).

Whilst the DCA does not facilitate a Hall of Fame, there are numerous examples of public art throughout Western Australia acknowledging cultural icons. Funds totalling $45,000 are listed in the draft 2009/10 Council Budget for public artworks. The Public Art Policy currently being considered by Council for adoption includes a Master Plan for the provision of public art within the Town based on recommended themes, including Interpretive Art (large and local scale), Entry Statements, Heritage and Environmental.

The erection of a Rolf Harris statue in the Town may or may not fit within these themes.

12.2 Notice of Motion – Cr Yates : Consideration of the Report for the Potential Rezoning of Lots 160 & 161 Anstey Rd, Bassendean

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

“That:

1. The report on the potential rezoning of Lots 160 and 161 Anstey Road, Bassendean, from Recreation to Residential be received if it has been prepared at this meeting.

If the report has not be finalised, that the presentation of the completed report be made available as soon as possible to Councillors and that consideration of this report by Councillors be made before the planned sale of Lots 162 and 163 Anstey Road;

and

2. That Council considers such options that may maximise the potential financial return to the Town while encouraging greater flexibility in the sale and design outcomes for a better overall development of Lots 160, 161, 162 and 163 Anstey Rd.”

12.3 Notice of Motion – Cr Yates: Consideration of Restricting Access to the Skateboard Track Facility based on the maintenance costs to clean up the facility

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

“That the Town of Bassendean records the cleaning up maintenance costs of the skateboard facility at the nominal charge of $120 per hour or part thereof and that such information is included with the signage planned for the skateboard facility.

And further, that when an amount of $1,000 is exceeded in cleaning up maintenance costs that the skateboard facility be closed for a period of a week by temporary fencing or appropriate other measures.

And if a subsequent amount of $1,000 is exceeded in cleaning up maintenance costs, that the skateboard facility be closed for a period of two weeks by temporary fencing or appropriate other measures.

If the education process fails, then the Council should consider options with a greater impact on skateboard track users. “

OFFICER COMMENT

The Town’s Integrated Wheeled Sports Facility at Steel Blue Oval Bassendean is heavily utilised and like all well used public facilities, an amount of litter is generated as an outcome. Litter is not confined to young people and is an issue experienced across all age groups. For example, the Town has a long standing agreement with a local community group to clean SB Oval of litter following each WAFL fixture at the Oval.

The issue of litter was anticipated and considered during the site selection process.

An Operational Management Plan has been developed by a cross directorate team, including representatives from Asset Services, Youth Services, Leisure Services and Health & Ranger Services. The management of litter is addressed within the Plan.

The current cleaning program involves a twice/week cleanup of the facility during school terms and three times/week during school holidays. The working party that developed the above Plan has recently met to assess the current cleaning regime and effectiveness of the locations/type of bins.

The skateboard advisory group has discussed the issue of litter at length and changes are proposed to address recent expressed concerns, including engaging users to be more responsible for their litter, as well as increasing the frequency of cleaning and re-locating the bins to enhance usage.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person and a contract that may be entered into.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 16 June 2009.