Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
STANDING COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 19 MAY 2009, AT 7.00PM
1.0 INSPECTIONS
The following inspection took place prior to the commencement of the meeting.
1.1 Carnegie and Forfar Roads, Bassendean
1.2 Proposed Partial Change of Use: Christian English Language College – Lots 50; No. 16 Broadway, Bassendean (Item 10.2 refers)
2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Piantadosi, declared the meeting open and welcomed all those in attendance.
The Presiding Member announced the resignation of Mr Patrick Quigley, Manager Leisure Services and on behalf of Council thanked him for all his efforts and wished him well for the future.
3.0 PUBLIC QUESTION TIME
3.1 Public Questions
Mr Gary Butler, 20 Haig Street, Ashfield
Mr Butler referred to a public housing residence in Ashfield who has a collection of cars, a caravan, two trailers and a constant collection of junk. Further there is a building at the rear of the premises that was erected without approval and Mr Butler queried what Council’s attitude is towards public housing properties in this condition.
The CEO advised that the Town is aware of the complaints with regard to this premises and the property is being investigated by Officers and will be reported to Homeswest for action.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer commented on the poor quality of amplification at the Electors’ Meeting recently and asked why it was not tested prior to the meeting.
The CEO advised that the equipment used was hired, and testing was conducted prior to the commencement of the meeting, however between the testing process and the meeting starting, it appears that the volume control levels were interfered with.
4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Attendance
Councillors
Cr Sam Piantadosi, Presiding Member
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell, Deputy Mayor
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Lynda Butler
Cr Gerry Pule
Cr John Cox
Cr Don Yates
Officers
Mr Bob Jarvis Chief Executive Officer
Mr Mike Costarella Director Corporate Services
Mr Simon Stewert-Dawkins Director Operational Services
Mr Graeme Haggart Director Community Development
Mr Ian McDowell Manager Asset Services (until 11.15pm)
Mr Patrick Quigley Manager Leisure Services (until 11.15pm)
Mr Travis Moore Recreation Officer – Leisure Services (until 11.15pm)
Mr Tim Clark Work Experience – Leisure Services (until 8.37pm)
Mr Brian Reed, Manager Development Services
Mr Michael Whitbread Senior Planning Officer (until 7.33pm)
Mrs Cathy Muraszko Minute Secretary
Apologies
Nil
Public
5 members of the public were in attendance.
Press
No members of the Press were in attendance.
5.0 DEPUTATIONS AND PETITIONS
Pastor Ross Fraser from the Bassendean Presbyterian Church, on behalf of the Christian English Language College, made a deputation in relation to Item 10.2 - Proposed Partial Change of Use: Christian English Language College – Lots 50; No 16 Broadway, Bassendean.
6.0 CONFIRMATION OF MINUTES
6.1 Standing Committee Meeting held on 21 April 2009
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)
MOVED Cr Pule, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 21 April 2009, be received.
CARRIED UNANIMOUSLY 9/0
An amendment was required to the Standing Committee Minutes of 21 April 2009, as follows:
SC – 32/04/09 – Item 12.1 - Notice of Motion – Cr Pule: Gopher, Cyclist and Pedestrian Safety Issues
The word “comprehensive” be removed in the following paragraph:
MOVED Cr Pule, Seconded Cr Gangell, that Council receives a comprehensive report on the safety issues relating to the safety in passage of gophers, cyclists and pedestrians along cycle paths and all paths at kerbside alignments and radiating towards the Town, on all current rubbish collection days.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)
MOVED Cr Stubbs, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 21 April 2009, as amended, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil
8.0 DECLARATIONS OF INTEREST
Cr Pule disclosed a financial interest in items 10.4 Proposed Amendment No. 2 to Local Planning Scheme No. 10 – Including Lot 2: No. 38 West Road, Bassendean, within the Town Centre Zone and item 14.1 - Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean, as his financial investments are managed by the Real Estate Agents mentioned in the report.
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
10.0 REPORTS
10.1 BIC Reserve – Provision of Picnic Style Shelters (Ref: PARE/DESCONT/3 – Ian McDowell, Manager Asset Services)
APPLICATION
The purpose of this report is to seek Council approval to provide two new picnic style shelters at the BIC Reserve adjacent to the central tennis hard courts.
Cr Pule suggested that a point 4 be added to the Officer Recommendation to enable Council to consider solar panel powered units for lighting at night.
The CEO advised that the suggestion is to pursue Job Fund funding and advice has been received from the Federal Government that Bassendean is not a priority area for the first round, and the Town should seek funding during the second round.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1
SC – 1/05/09 MOVED Cr Stubbs, Seconded Cr Gangell, that Council:
1. Approves the supply and installation of two picnic style shelters in the BIC Reserve adjacent to the central hard tennis courts;
2. Approves the allocation of $9,000 for the provision of the shelters from surplus funds in the 2008/09 Capital Budget resulting from a reduction in the scope of works, against General Ledger AP0805 – BIC Reserve, Demolition and Reinstatement Works; and
3. Amends the 2008/09 Capital Budget to reflect point 2 above.
CARRIED UNANIMOUSLY 9/0
POINTS 2 AND 3 REQUIRE AN ABSOLUTE MAJORITY VOTE AS COUNCIL IS APPROVING EXPENDITURE FROM MUNICIPAL FUNDS FOR AN ADDITIONAL PURPOSE.
10.2 Proposed Partial Change of Use: Christian English Language College – Lots 50; No. 16 Broadway, Bassendean – Owner: Bassendean Presbyterian Church (Ref: 2009-008 – Michael Whitbread, Senior Planning Officer)
APPLICATION
The purpose of this report is for Council to consider an application for the use of an existing church building for a Christian English Language College. The number of students proposed for the college is initially 15 student and two teachers, and after a five year period the Church anticipates a maximum of 50 students.
OFFICER RECOMMENDATION – ITEM 10.2
That Council grants temporary planning consent for an additional and incidental land use of an English language college at Lot 50; No. 16 Broadway, Bassendean, subject to the following conditions:
1. The opening times of the English Language College shall be limited to 9:00am to 5:00 pm Monday to Friday;
2. A maximum of 30 students shall be enrolled at the College at anyone time;
3. The approval of the ‘educational establishment’ (English language college) land use shall be limited to a period of 2 years from the date of written notification; and
4. At least 2-months prior to the completion of the 2-year period of planning consent the applicant shall make a fresh application or advise Council that the additional land-use will cease.
MOVED Cr Pule that an amendment be made to the Officer Recommendation to include an additional point, as follows:
- That the rates exemption status of the above property be re-examined in view of the change of status of use.
- That the roof of the church building be inspected to ensure that it is compliant with all current Acts & Regulations affecting asbestos in schools, colleges and public buildings, and to ensure current and future compliance.
- That the approximate 24 metres of wooden plank fencing with adjoining property 12 Broadway be replaced with sold hardy sheet fencing (approximately 1800cm high) to reduce noise to the neighbouring property at the applicant’s cost.
- That the Language College activity be restricted to the building at the No 16 side of Lot 50.
- That the Church proper building at No 14 of Lot 50 not be permitted to be used as a College Facility at any time.
Council did not accept Cr Pule’s proposed amendment agreeing that to include it would significantly alter the original Officer Recommendation.
Accordingly, the CEO advised of an Alternative Officer Recommendation as follows:
COMMITTEE/ALTERNATIVE OFFICER RECOMMENDATION – ITEM 10.2
SC – 2/05/09 MOVED Cr Stubbs, Seconded Cr Cox, that the application by the Bassendean Presbyterian Church to establish a Christian English Language College at Lot 50, No 16-18 Broadway Bassendean is refused on the following grounds:
- The proposed land use does not meet the objectives for the residential zone, as stated under Clause 4.2.1(d) of Local Planning Scheme No. 10 as proposed non-residential land-use would not provide a service to the local residential neighbourhood; and
- The intensification of non residential land uses on the site would further detract from the residential amenity of the locality.
CARRIED 8/1
Crs Piantadosi, Klein, Gangell, Brinkworth, Stubbs, Butler, Pule and Cox voted in favour of the motion. Cr Yates voted against the motion.
10.3 Proposed Management Order of Reserves 22122 and 24621 to the Town of Bassendean and Closure of a Portion of Carnegie Road and Forfar Roads, Bassendean (Ref: luap/planng/5 – Brian Reed, Manager Development Services)
APPLICATION
Correspondence has been received from State Land Services of the Department for Planning and Infrastructure, requesting that the Town agree in principle to accept the management of two reserves and to close two unmade roads.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3
SC – 3/05/09 MOVED Cr Stubbs, Seconded Cr Gangell, that the Town of Bassendean advises the Department of Planning and Infrastructure that it is prepared to:
1. Accept management orders for Reserve 22122 and 24621 Forfar Road Bassendean, and
2. Initiate a road closure for the unconstructed portion of Carnegie Road and Forfar Road, Bassendean.
CARRIED UNANIMOUSLY 9/0
10.4 Proposed Amendment No. 2 to Local Planning Scheme No. 10 – Including Lot 2; No. 38 West Road, Bassendean, within the Town Centre Zone, Owner: Bruchard Nominees, Applicant: Peter D Webb and Associates (Ref: LUAP/PLANNG/9 – Brian Reed, Manager Development Services
Cr Pule disclosed a financial interest in this item and left the Chamber, the time being 7.30pm.
APPLICATION
Correspondence has been received from Peter Webb and Associates, including Scheme amendment documents, requesting that Council initiates a scheme amendment to place the above property in the Town Centre Zone.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4
SC – 4/05/09 MOVED Cr Stubbs, Seconded Cr Gangell, that:
1. The Town of Bassendean, under and by virtue of the powers conferred upon it in that behalf by the Planning and Development Act 2005, hereby amends the above Local Planning Scheme No. 10 by:
a) rezoning Lot 2; No. 38A West Road, Bassendean, from Residential R20 to Town Centre; and
b) amending the Scheme Map accordingly;
and
2. Council considers that the proposed amendment is consistent with the purposes for which a town planning scheme may be made, the Regulations, the Metropolitan Region Scheme, and any statement of planning policy under Section 5AA of the Planning and Development Act 2005.
CARRIED UNANIMOUSLY 8/0
10.5 RFT CC063 – Ashfield Community Centre; Alterations/Additions, 2 Colstoun Road, Ashfield (Ref: COUP/TENDNG/4 – Ken Cardy, Contracts & Support Services Coordinator)
APPLICATION
The purpose of this report is to seek Council approval to appoint Midland Construction P/L as the contractor to undertake the alterations and additions to the Ashfield Community Centre, 2 Colstoun Road, Ashfield.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5
SC – 5/05/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council appoints Midland Construction Pty Ltd as the contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC063/2008-09 - Ashfield Community Centre: Alteration/Additions.
CARRIED UNANIMOUSLY 8/0
Cr Pule returned to the Chamber, the time being 7.31pm.
10.6 Schools First Awards (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)
The Senior Planning Officer left the Chamber, the time being 7.33pm and did not return.
APPLICATION
The purpose of this report is to present information on the “Schools First Awards” and to seek Council endorsement for the Town to support a local school to pursue funding under this program in a future round, to assist with the establishment of a new district level play spaces facility on BIC Reserve.
The Recreation Officer – Leisure Services left the Chamber, the time being 7.50pm and returned at 7.52pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6
SC – 6/05/09 MOVED Cr Gangell, Seconded Cr Pule, that:
1. Council endorses St Michael’s Primary School Bassendean’s` application for funding under the Schools First Program to assist with the establishment of a new district level play spaces facility on BIC Reserve in line with the Town’s Play Spaces Implementation Plan; and
2. If funding is approved, St Michael’s Primary School be advised that the play equipment will remain the property of the Town.
CARRIED 7/2
Crs Piantadosi, Klein, Gangell, Butler, Pule, Cox and Yates voted in favour of the motion. Crs Brinkworth and Stubbs voted against the motion.
10.7 Credit Card Transaction Scheme Feasibility Report (Ref: COMDEV/PROGM/5 – Travis Moore, Recreation Development Officer)
APPLICATION
The purpose of this report is to provide information on the feasibility of the Town establishing a credit card transaction scheme to assist with the payment of membership fees to local community groups and sporting clubs.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7
SC – 7/05/09 MOVED Cr Gangell, Seconded Cr Cox, that:
1. The feasibility report on providing a credit card scheme for community groups and sporting club members, be received;
2. The Town does not provide a credit card payment scheme for local clubs and sporting groups; and
3. A workshop be held via the Town’s clubs development program “Clubs Connect” on on-line banking and other payment options which clubs can set up internally.
CARRIED UNANIMOUSLY 9/0
10.8 Proposed Expenditure of Cash-in-lieu Funds (Ref: LUAP/POLICY1 – Brian Reed, Manager Development Services.
APPLICATION
This report advocates seeking the Minister for Planning’s approval to spend cash-in-lieu funds during the next financial year.
Cr Stubbs left the Chamber, the time being 8.05pm.
Cr Gangell left the Chamber, the time being 8.06pm and returned at 8.10pm.
Cr Stubbs returned to the Chamber, the time being 8.11pm.
The Mayor left the Chamber, the time being 8.12pm and returned at 8.15pm.
The Director Corporate Services left the Chamber, the time being 8.24pm and returned at 8.25pm.
Cr Butler left the Chamber, the time being 8.26pm.
The Presiding Member, Cr Piantadosi, disclosed a proximity interest in this item as he lives directly opposite Jubilee Reserve, vacated the Chair and left the Chamber, the time being 8.27pm. Her Worship the Mayor, Cr Klein took the Chair.
Cr Butler returned to the Chamber, the time being 8.29pm.
The Director Operational Services left the Chamber, the time being 8.29pm and returned at 8.35pm.
Following a query in regard to any other priority, either those rated as one or two, that may fit within the confines of what cash in lieu may be used for, Officers undertook to have this clarified prior to next week’s OCM.
Following advice from the Manager Development Services that a duplication had been made in point 1 of the recommendation, an amendment was made to remove the words “Aboriginal consultation, concept plan development and wooden bridge removal funded out of the subdivision of Troy Street and Centenary Court”.
A minor amendment was made to point 6 of the recommendation to include the figure ($30,909 after 33-39 Jacqueline Street, Ashfield) as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.8
SC – 8/05/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council seeks the approval of the Minister for Planning to expend cash in lieu funds in accordance with the following:
1. $85,000 to cover the costs of Broadway Arboretum - Revegetation & Rehabilitation.
2. $39,500.00 to cover the costs of Broadway Arboretum Aboriginal consultation, concept plan development and wooden bridge removal funded out of the subdivision of Troy Street and Centenary Court;
3. $21,000.00 to cover the costs of Jubilee Reserve Fencing - Demolition of Existing Boundary Fence and Installation of a Safety Fence out of the subdivision of 46 Walter Road, Eden Hill ($977.92),and 5 River Street, Bassendean ($20,022.08);
4. $150,000 to cover the costs of the installation of a path network and outdoor gym equipment within Jubilee Reserve, out of the subdivision of 5 River Street, Bassendean ($102,477.92), and out of the subdivision of 1 Anzac Terrace, Bassendean ($47,522.08);
5. $250,000.00 to cover the costs of the Public Toilet Construction - Point Reserve out of the subdivision of 1 Anzac Terrace, Bassendean ($146,477.92), and 1 Hardy Road, Bassendean ($103,522.08); and
6. $150,000 to cover the costs of the Play Spaces Implementation Plan - Ashfield Reserve out of the subdivision of 33-39 Jacqueline Street, Ashfield ($30,909), and 41 & 43 Pearson Street, Ashfield ($119,090.91).
CARRIED UNANIMOUSLY 8/0
The Presiding Member, Cr Piantadosi returned to the Chamber, the time being 8.36pm. Her Worship the Mayor, Cr Klein vacated the Chair and Cr Piantadosi resumed the Chair.
10.9 Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)
APPLICATION
The purpose of this report is to present community feedback and for Council adopt a policy for the use of recyclable & biodegradable products for serving food and drinks at Town of Bassendean events and functions.
Mr Clark left the Chamber, the time being 8.37pm and did not return.
The Manager Development Services left the Chamber, the time being 8.38pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9
SC – 9/05/09 MOVED Cr Gangell, Seconded Cr Pule, that Council adopts the following Recyclable & Biodegradable Products at Town of Bassendean Events and Functions Policy:
RECYCLABLE & BIODEGRADABLE PRODUCTS AT
TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY
This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.
Public events and functions provide many benefits for the community, including: builds social cohesion; facilitates greater cultural understanding; assists in achieving social capital; and creates a stronger sense of place.
Objective
The objectives of this Policy are:
1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;
2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and
3. To provide guidelines and provide priority access to encourage internal and external food and drink stallholders to be more environmentally conscious when participating in the Town’s events and functions.
Strategy
The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:
1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and
2. The Town will encourage the use of recyclable and biodegradable products at its events and functions by external stallholders, by promoting the environmental benefits and providing priority access to stallholders who agree to use such products.
Application
Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.
The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.
Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.
The Policy will be openly communicated to the community, as required.
Authority to Administer Policy
The Bassendean Town Council delegates powers to the Chief Executive Officer for the provision of public events and cultural projects, in accordance with budgetary allocations and organisational operational procedures.
CARRIED UNANIMOUSLY 9/0
10.10 Strategic Streetscape - Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
APPLICATION
The purpose of this report is for Council to receive the Strategic Streetscape Policies under the triple bottom line policy framework and seek community consultation on the polices.
The Director Corporate Services left the Chamber, the time being 8.39pm and returned at 8.42pm.
The Manager Leisure Services left the Chamber, the time being 8.40pm.
The Manager Asset Services left the Chamber, the time being 8.42pm.
The Manager Development Services, Manager Asset Services and Manager Leisure Services returned to the Chamber, the time being 8.43pm.
The Manager Asset Services left the Chamber, the time being 8.45pm and returned at 8.47pm.
Cr Gangell left the Chamber, the time being 8.50pm and returned at 8.55pm.
The Director Corporate Services left the Chamber, the time being 9.00pm and returned at 9.05pm.
Cr Brinkworth left the Chamber, the time being 9.07pm.
The Recreation Officer – Leisure Services left the Chamber, the time being 9.08pm and returned at 9.10pm.
The Manager Development Services left the Chamber, the time being 9.10pm.
Cr Brinkworth returned to the Chamber, the time being 9.11pm.
The Manager Development Services returned to the Chamber, the time being 9.11pm.
OFFICER RECOMMENDATION – ITEM 10.10
That:
1. Council adopts the following draft policies attached to the May 2009 Standing Committee Agenda:
- Public Art Policy;
- Outdoor Eating Facilities on Public Places Policy;
- Trading In Public Places Policy;
- Advertising Signage Policy;
- Street Name & Directional Signs Policy;
- Street Tree Protection Policy;
- Amenity Tree Evaluation Policy;
- Street Tree Removal & Replacement Policy;
- Verge Treatment Policy;
- Crossover Policy; and
- Streetscape Information Policy
2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law;
3. Council requests that the Chief Executive Officer arranges the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development; and
4. In accordance to the Public Art Policy, requests that the Chief Executive Officer arranges to create a “Public Art” reserve fund effective from 2009/2010.
An amendment was made to the Officer Recommendation to remove the Outdoor Eating Facilities on Public Places Policy which is to come back to the Council with additional information.
COMMITTEE RECOMMENDATION – ITEM 10.10
SC – 10/05/09 MOVED Cr Stubbs, Seconded Cr Butler, that:
1. Council adopts the following draft policies attached to the May 2009 Standing Committee Agenda:
- Public Art Policy;
- Trading In Public Places Policy;
- Advertising Signage Policy;
- Street Name & Directional Signs Policy;
- Street Tree Protection Policy;
- Amenity Tree Evaluation Policy;
- Street Tree Removal & Replacement Policy;
- Verge Treatment Policy;
- Crossover Policy; and
- Streetscape Information Policy
2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law;
3. Council requests that the Chief Executive Officer arranges the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development; and
4. In accordance to the Public Art Policy, requests that the Chief Executive Officer arranges to create a “Public Art” reserve fund effective from 2009/2010.
LOST 4/5
Crs Klein, Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Piantadosi, Gangell, Pule, Cox and Yates voted against the motion.
Officers were requested to review the policies in line with Councillors’ comments and refer the matter to a future meeting of Council.
Voting Requirements: Simple majority for items 1, 2 & 3
Absolute majority for item 4
10.11 Roster for Small Catering Requirements for Council Workshops and Other Meetings (Ref: Bob Jarvis, CEO)
BACKGROUND
At its Ordinary Meeting of March 2009, Council resolved the following:
“OCM-37/3/09 - Notice of Motion – Cr Gangell: Refreshments
MOVED Cr Gangell, Seconded Cr Cox, that Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.”
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11
SC – 11/05/09 MOVED Cr Gangell, Seconded Cr Pule, that:
1. The list of suppliers for catering for workshops and Committee meetings attached to and forming part of this report be used by staff to carry out a trial of suitable suppliers to determine which businesses remain on a rotational roster for supplying this service; and
2. Once the trial period is complete, those suppliers who have provided good service and quality, in accordance with Council’s Food and Catering Policy, be used for a twelve month period at which time all suppliers be again given the opportunity to quote for the work.
CARRIED UNANIMOUSLY 9/0
10.12 Change of Council Meeting Schedule to Two Ordinary Meetings per Month and the Introduction of Briefing Sessions Seven Days before Each Council Meeting (Ref: GOVN/CCLMEET - Bob Jarvis, CEO)
APPLICATION
To formally approve a change of Council’s meeting schedule to two Ordinary Council Meetings per month, and the introduction of briefing sessions seven days before each Council Meeting, and to approve the commencement of the new schedule to commence as of July 2009 until the end of the 2009 Calendar Year as a trial and for review at that time.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12
SC – 12/05/09 MOVED Cr Gangell, Seconded Cr Pule, that:
1. Council approves the change of its Ordinary Meeting Schedule to two Ordinary Meetings (on the second and fourth Tuesday of each month) per month commencing July 2009 until December 2009 inclusive, as a trial, and to be reviewed at that time;
2. A Briefing Session be held on the Tuesday a week before each Council meeting day at which questions can be asked of officers on the draft agenda to clarify any issues that Council may have, and to assist officers in finalising the agenda;
3. The Briefing Session will not be open to the public as no debate will be entered into and Councillors can then ask questions freely without the impediment of the Standing Orders; and
3. Local public notice be given, advertising the change of schedule to comply with Regulation 12 (2) of the Local Government (Administration) Regulations.
CARRIED UNANIMOUSLY 9/0
10.13 Bassendean Youth Advisory Council Meetings held on 14 April and 5 May 2009 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)
APPLICATION
Council is requested to receive the report on meetings of Youth Advisory Council held on 14 April and 5 May 2009.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.13
SC – 13/05/09 MOVED Cr Gangell, Seconded Cr Pule, that the report on the meetings of the Bassendean Youth Advisory Council held on 14 April and 5 May 2009, be received.
CARRIED UNANIMOUSLY 9/0
10.14 Cultural Development Advisory Committee Meeting held on 6 May 2009 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)
APPLICATION
The purpose of the report is for Council to receive the minutes of the Cultural Development Advisory Committee Meeting held on 6 May 2009.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.14
SC – 14/05/09 MOVED Cr Stubbs, Seconded Cr Butler, that:
- It be noted that the CDA Committee has exercised its delegated authority, to accept an amended artwork design from local Artist, Mr Samith Pich, as the Town’s entry into the 2009 Banners in the Terrace Competition;
- An opening ceremony be held for the new Aboriginal and Torres Straight Islander flags/poles to be installed at the front of the administration building, as part of the “harmony walk” conducted for the Town’s 2009 NAIDOC Week Family Fun Day;
- A report be prepared on the short and long term strategies to achieve the Town’s positioning statement as a hub of recreation, arts and culture within Perth’s Eastern Region;
4. The Chindits United Football Club be advised that its recent application under the Town’s Community Events Sponsorship Program was unsuccessful due to the Town’s sponsorship funds being fully expended for the 2008/09 financial year and invite the Club to submit a sponsorship application for future community events for consideration;
5. $20,000 be considered within the 2009/10 Council Budget to undertake a business plan to determine the viability of establishing an arts centre within the Town;
6. Council revokes OCM - 9/06/08, Point 6, which reads:
“Agrees for the proceeds from the sale of the demountable tennis building and existing sports lighting to assist with project costs”.
7. An agreement between the Bassendean Tennis Club and the Bassendean Arts Council be negotiated to accommodate the Arts Council within the demountable building on the BIC Reserve;
8. A working party be established to commence planning for the Bassendean Festival 2010, with the working party comprising two community members, one Councillor and Officer support;
9. Mr John Sutherland and Ms Jennifer MacLachlan be endorsed as the community representatives on the Bassendean Festival 2010 Working Party;
10. Cr Butler be endorsed as the Council representative on the Bassendean Festival 2010 Working Party; and
11. The report on a meeting of the Cultural Development Advisory Committee held on 6 May 2009, be received.
CARRIED 6/3
Crs Klein, Brinkworth, Stubbs, Butler, Cox and Yates voted in favour of the motion. Crs Piantadosi, Gangell and Pule voted against the motion.
Voting Requirement Points 1-5, 7-11: Simple Majority
Point 6: Absolute Majority
Section 5.25 (e) of the Local Government Act 1995 states that if a decision has been made to revoke a Council decision, then it must be supported by at least one third of Councillors, inclusive of the mover. It should be noted that this motion was MOVED by Ex-Cr Elgar, Seconded, Cr Pule.
10.15 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 May 2009 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)
PURPOSE
The purpose of the report is for Council to receive the report of a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 May 2009.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15
SC – 15/05/09 MOVED Cr Gangell, Seconded Cr Pule, that Council receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 May 2009.
CARRIED UNANIMOUSLY 9/0
10.16 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 30 April 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.16
SC – 16/05/09 MOVED Cr Cox, Seconded Cr Butler, that vouchers:
82741-82791 Municipal Fund – Commonwealth Bank
5181-5474 Trust Fund
5181-5474 Municipal Fund – EFT Vouchers
totalling $1,597,355.60 for payment.
CARRIED UNANIMOUSLY 9/0
10.17 Financial Statements for the Period Ended 30 April 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)
APPLICATION
The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17
SC – 17/05/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that:
1. The Financial Reports for the period ended 30 April 2009, be received;
2. The Investment Report for the period ended 30 April 2009, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $304,037.70 for the period to 30 April 2009, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $162,139.76 as at 30 April 2009, be received.
CARRIED UNANIMOUSLY 9/0
10.18 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)
A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18
SC – 18/05/09 MOVED Cr Pule, Seconded Cr Gangell, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY 9/0
10.19 Implementation of Council Resolutions
At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.
A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.
The Manager Development Services undertook to provide an update on item 31357 in this week’s Councillor Bulletin.
Page 63, Item 25834 was recommended for deletion and Officers undertook to update the outstanding resolution.
The Director Operational Services left the Chamber, the time being 10.00pm and returned at 10.01pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19
SC – 19/05/09 MOVED Cr Cox, Seconded Cr Butler, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 9/0
10.20 Calendar for June 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)
A calendar of events for June 2009 was submitted to the Committee for consideration.
The CEO undertook to ensure that the Eastern Districts Planning Committee meetings would be included in future Calendars.
The Manager Development Services left the Chamber, the time being 10.06pm.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.20
SC – 20/05/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for June 2009 be adopted.
CARRIED UNANIMOUSLY 9/0
10.21 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21
SC – 21/05/09 MOVED Cr Pule, Seconded Cr Gangell, that the report on the use of the Common Seal be received.
CARRIED UNANIMOUSLY 9/0
11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Pule : Rolf Harris State Initiative
Cr Pule has advised in writing that he wished to move the following motion at this meeting:
The Manager Development Services returned to the Chamber, the time being 10.08pm.
MOTION – ITEM 12.1
SC – 22/05/09 MOVED Cr Pule, Seconded Cr Gangell, that the Town of Bassendean writes to the State Government’s relevant Minister asking that Rolf Harris be included in the Hall of Fame as a “ Son of Bassendean “ and that the State Government assist the Town of Bassendean in Modelling, Preparation and Erection of a Statue of Rolf Harris in the Town of Bassendean as an International Icon of WA.
LOST 2/7
Crs Gangell and Pule voted in favour of the motion. Crs Piantadosi, Klein, Brinkworth, Stubbs, Butler, Cox and Yates voted against the motion.
12.2 Notice of Motion – Cr Yates : Consideration of the Report for the Potential Rezoning of Lots 160 & 161 Anstey Rd, Bassendean
Cr Yates has advised in writing that he wished to move the following motion at this meeting:
Cr Stubbs and the Manager Asset Services left the Chamber, the time being 10.40pm.
Cr Stubbs returned to the Chamber, the time being 10.41pm.
The Manager Asset Services returned to the Chamber, the time being 10.42pm.
Cr Butler left the Chamber, the time being 10.43pm and returned at 10.45pm.
COMMITTEE RECOMMENDATION – ITEM 12.2
SC – 23/05/09 MOVED Cr Yates, Seconded Cr Cox, that:
1. The report on the potential rezoning of Lots 160 and 161 Anstey Road, Bassendean, from Recreation to Residential be received if it has been prepared at this meeting.
If the report has not be finalised, that the presentation of the completed report be made available as soon as possible to Councillors and that consideration of this report by Councillors be made before the planned sale of Lots 162 and 163 Anstey Road;
and
2. That Council considers such options that may maximise the potential financial return to the Town while encouraging greater flexibility in the sale and design outcomes for a better overall development of Lots 160, 161, 162 and 163 Anstey Rd.
CARRIED 6/3
Crs Piantadosi, Klein, Brinkworth, Butler, Cox and Yates voted in favour of the motion. Crs Gangell, Stubbs and Pule voted against the motion.
12.3 Notice of Motion – Cr Yates: Consideration of Restricting Access to the Skateboard Track Facility based on the maintenance costs to clean up the facility
Cr Yates has advised in writing that he wished to move the following motion at this meeting:
The Manager Development Services left the Chamber, the time being 10.52pm.
The Director Corporate Services left the Chamber, the time being 10.53pm and returned at 10.55pm.
Cr Brinkworth, Cr Stubbs and the Director Operational Services left the Chamber, the time being 10.55pm.
The Manager Development Services returned to the Chamber, the time being 10.55pm.
The Director Operational Services returned to the Chamber, the time being 10.57pm.
Cr Brinkworth returned to the Chamber, the time being 10.58pm.
Cr Pule left the Chamber, the time being 10.59pm and returned at 11.00pm.
Cr Stubbs returned to the Chamber, the time being 11.00pm.
MOTION – ITEM 12.3
SC – 24/05/09 MOVED Cr Yates, Seconded Cr Piantadosi, that the Town of Bassendean records the cleaning up maintenance costs of the skateboard facility at the nominal charge of $120 per hour or part thereof and that such information is included with the signage planned for the skateboard facility.
And further, that when an amount of $1,000 is exceeded in cleaning up maintenance costs that the skateboard facility be closed for a period of a week by temporary fencing or appropriate other measures.
And if a subsequent amount of $1,000 is exceeded in cleaning up maintenance costs, that the skateboard facility be closed for a period of two weeks by temporary fencing or appropriate other measures.
If the education process fails, then the Council should consider options with a greater impact on skateboard track users.
LOST 2/7
Crs Piantadosi and Yates voted in favour of the motion. Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Pule and Cox voted against the motion.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Cr Pule announced that he wishes to move the following motion at the next Standing Committee Meeting.
“That an educational and structural program be commenced as soon as possible on litter remediation at the skateboard track facility incorporating, amongst other, the following:
- Four additional bins be placed at the two ends where congestion takes place. The bins to be locked in place and have easy access flaps openings rather than the top lift lids.
- A behaviour modification program be commenced, including youth ownership, incentives and inducements to properly dispose of litter and voluntary clean ups by youth with pride inducements and proper equipment for picking up.
- Financial incentives to be included to selected youths and the funds to come from the facility petty cash sources and that these funds not be considered in the $1000 clean up maintenance levels.
- Consideration be made that the skateboard track is a show piece for the Town of Bassendean and needs to be pristine at all times.
- That the holidays heavy usage of the facility be taken into account and that this period needs daily cleanups.
- That this be seen as a great educational and promotional exercise, rather than a punitive exercise.
- That due rationale be taken into consideration, given that adult facilities and events are regularly left with rubbish and litter by adults of the community.
- That a six month trial period be given to the educational program and then assessed, before any considerations of closure be enacted.”
14.0 CONFIDENTIAL BUSINESS
MOVED Cr Brinkworth, Seconded Cr Butler, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 11.15pm.
CARRIED UNANIMOUSLY 9/0
All members of the public were excluded from the Chamber, the time being 11.15pm.
The Manager Leisure Services, Recreation Officer Leisure Services and Manager Asset Services left the Chamber, the time being 11.15pm and did not return.
14.1 Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person and a contract that may be entered into.
Cr Pule disclosed a financial interest in this item and left the Chamber, the time being 11.16pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1(a)
SC – 25/05/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that Council adopts the Officer Recommendation as tabled in the Confidential Report to the Standing Committee of 19 May 2009.
CARRIED 5/3
Crs Klein, Brinkworth, Stubbs, Butler, and Cox voted in favour of the motion. Crs Piantadosi, Gangell and Yates voted against the motion.
It should be noted that Council realised that the motion for Item 14.1(a) contradicted a decision made earlier in the meeting and was therefore revoked.
COMMITTEE RECOMMENDATION – ITEM 14.1(b)
SC – 26/05/09 MOVED Crs Piantadosi, Seconded Cr Yates, that the Committee/Officer Recommendation relating to 14.1(a) be revoked.
CARRIED 7/1
Crs Piantadosi, Klein, Gangell, Brinkworth, Butler, Cox and Yates voted in favour of the motion. Cr Stubbs voted against the motion.
Section 5.25 (e) of the Local Government Act 1995 states that if a decision has been made to revoke a Council decision, then it must be supported by at least one third of Councillors, inclusive of the mover.
COMMITTEE RECOMMENDATION – ITEM 14.1(c)
SC – 27/05/09 MOVED Cr Yates, Seconded Cr Gangell, that Council appoints Carter Giorgi Real Estate to sell Lot 103 Iveson Place, Bassendean, and delegated authority be given to the CEO to determine the manner in which to carry out a cost efficient sale.
CARRIED 7/1
Crs Piantadosi, Klein, Gangell, Brinkworth, Butler, Cox and Yates voted in favour of the motion. Cr Stubbs voted against the motion.
MOVED Cr Gangell, Seconded Cr Yates, that the meeting proceeds with open doors, the time being 11.33pm.
CARRIED UNANIMOUSLY 9/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
15.0 CLOSURE
The next Standing Committee meeting will be held on Tuesday, 16 June 2009.
There being no further business, the Presiding Member declared the meeting closed, the time being 11.33pm.
