Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

STANDING COMMITTEE MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 17 MARCH 2009, AT 7.00PM

1.0 INSPECTIONS

The following inspections took place prior to the meeting at 5.30pm.

1.1 Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean

1.2 Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member, Cr Sam Piantadosi, declared the meeting open and welcomed all those in attendance.

3.0 PUBLIC QUESTION TIME

3.1 Public Questions

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

Mrs Dreyer asked if the graffiti on the fence opposite the railway station at the end of Broadway could be given prompt attention.

Mrs Dreyer referred to Item 10.2 of the Agenda and asked if Council could give consideration to leaving the children’s playground equipment in the parks.

Mrs Dreyer asked if there is anything in the gardens as yet by way of flowers in preparation for Anzac Day.

The Manager Asset Services confirmed that he will be organising this prior to Anzac Day.

Mr Daniel Isser, 58 Third Avenue, Bassendean

Mr Isser referred to the relocation of playground equipment, particularly from the park on Third Avenue and asked if Council could consider retaining this equipment, as he and his family have just moved to the area, and one of their considerations when relocating, was that a fully equipped park was nearby.

The Manager Leisure Services advised that this matter is being reviewed by Council this evening and any retention of playground equipment will be at the Council’s discretion.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Attendance

Councillors

Cr Sam Piantadosi, Presiding Member

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell, Deputy Mayor

Cr Anne Brinkworth

Cr Michelle Stubbs

Cr Gerry Pule

Cr John Cox

Cr Don Yates

Officers

Mr Bob Jarvis Chief Executive Officer

Mr Mike Costarella Director Corporate Services

Mr Simon Stewert-Dawkins Director Operational Services

Mr Graeme Haggart Director Community Development

Mr Ian McDowell Manager Asset Services (until 10.25pm)

Mr Patrick Quigley Manager Leisure Services (until 10.57pm)

Mr Brian Reed, Manager Development Services

Mr Michael Whitbread Senior Planning Officer (until 9.15pm)

Mr Kallan Short Principal Building Surveyor (until 7.18pm)

Mrs Cathy Muraszko Minute Secretary

Apologies

Cr Lynda Butler

Public

4 members of the public were in attendance.

Press

No members of the Press were in attendance.

5.0 DEPUTATIONS AND PETITIONS

Mr Howard Dawson, Swan Districts Football Club, was in attendance and made a deputation in relation to Item 14.1 – SDFC Licence Agreement.

The Director Community Development left the Chamber, the time being 7.15pm.

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 17 February 2009

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)

MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Standing Committee meeting held on 17 February 2009, be received.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)

MOVED Cr Gangell, Seconded Cr Stubbs, that the minutes of the Standing Committee meeting held on 17 February 2009, be confirmed as a true record.

CARRIED UNANIMOUSLY 8/0

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

Nil

8.0 DECLARATIONS OF INTEREST

Cr Pule disclosed an interest affecting impartiality in Item 10.2, Town of Bassendean Play Spaces Implementation Plan, in the event that discussions occur in relation to Gary Blanche Reserve, however, believes he can act in a fair and unbiased and impartial manner.

Cr Piantadosi disclosed an interest affecting impartiality in Item 10.2 - Town of Bassendean Play Spaces Implementation Plan, in the event that discussions occur in relation to Jubilee Reserve.

Cr Piantadosi further disclosed an interest affecting impartiality with regard to the inspection of Lot 806 McDonald Crescent conducted prior to the meeting, as he is known to the Architect involved.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil.

10.0 REPORTS

10.1 Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean – Owner: L Bush (Ref: A5422 - Kallan Short, Principal Building Surveyor)

Report Summary

The condition of the subject lot, including the buildings located on it, has been drawn to the Town’s attention.
A dialogue with the property owner has failed to resolve the situation.
Further action must be considered if the matter is to be resolved.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1

SC – 1/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council:

1. Authorises the CEO to serve a Notice on the owner of Lot 638; 193 West Road, Bassendean, pursuant to section 408 of the Local Government (Miscellaneous Provisions) Act 1960 requiring the removal of the buildings on-site; and

2. Commences an enforcement and prosecution action against the property owner in the event that they fail to address the terms of the Notice or successfully appeal the Notice.

CARRIED UNANIMOUSLY 8/0

10.2 Town of Bassendean Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

Report Summary

In May 2008, an Officer report on a (draft) Play Spaces Implementation Plan was presented to Council for its consideration. Council subsequently resolved for the draft Plan to be workshopped before being re-submitted to Council. It also resolved for Sandy Beach Reserve to be reclassified as regional open space that would include plans for a regional playground.
Following the Councillor workshop in August 2008, the draft Plan was amended with Councillor input and was presented back to Council.
In September 2008, Council resolved to endorse the draft Plan for the purposes of community consultation. Fifteen submissions were received during the community consultation period.
The MLS recommends that Council receives the community feedback and adopts the final Play Spaces Implementation Plan for the Town.

The Director Community Development returned to the Chamber, the time being 7.18pm.

The Manager Development Services and the Principal Building Surveyor left the Chamber, the time being 7.18pm.

The Manager Development Services returned at 7.19pm.

The Principal Building Surveyor did not return.

OFFICER RECOMMENDATION – ITEM 10.2

MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:

A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
For a public awareness campaign to be undertaken prior to removing any play equipment from the five sites listed, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing; and

Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

It was recommended that a further dot point be added to the Officer Recommendation, as shown below, and that the last dot point under Point 2 of the Officer Recommendation be deleted.

COMMITTEE RECOMMENDATION – ITEM 10.2(a)

SC – 2/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that:

1. A further dot point be added to the Officer Recommendation to read as follows:

“Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority”.

2. The last dot point under Point 2 of the Officer Recommendation referring to the public awareness campaign, be deleted due to the recommendation of the retainment of the 5 local play structures.

CARRIED 7/1

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Pule, Cox and Yates voted in favour of the motion. Cr Klein voted against the motion.

The Manager Development Services left the Chamber, the time being 7.46pm and returned at 7.52pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2(b)

SC – 3/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:
A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority; and
Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

CARRIED 7/1

Crs Piantadosi, Gangell, Brinkworth, Stubbs, Pule, Cox and Yates voted in favour of the motion. Cr Klein voted against the motion.

10.3 Steel Blue Oval, Bassendean Ticketing Booth (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

Report Summary

Steel Blue Oval Bassendean is Crown land vested to the Town.
In August 2007, Council resolved to remove the Guildford Road ticketing booth.
The Town has received feedback from the Swan Districts Football Club in regards to the construction of a new ticketing booth to be located on Guildford Road.
In July 2008, following a Notice of Motion, Council resolved that Council receives a report on the establishment of a ticket gate at Steel Blue Oval Bassendean located off Guildford Road.
Recreation Development Officer recommends that the two ticketing booths available at Steel Blue Oval Bassendean are sufficient to accommodate for the venues purposes. Furthermore, it is recommended that a directional sign be erected at the Town’s expense on the Guildford Road perimeter fence advising patrons of the two existing ticketing booth locations.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3

SC – 4/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

Resolves that the allocation of two ticketing booths at Steel Blue Oval Bassendean is adequate to accommodate for usage at the Oval; and
Erects a directional sign on the Guildford Road fence at Steel Blue Oval Bassendean to direct patrons to the two existing entry gates.

CARRIED UNANIMOUSLY 8/0

10.4 Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean – Owner: Thrifty Car Rental; Applicant: Anthony J Casella (Ref: 2008-223 – Michael Whitbread, Senior Planning Officer)

Report Summary

The proposal seeks Council approval for the development of a suspended car parking deck with a reduced setbacks and on site landscaping.
The applicant has justified the request based on the number of staff employed at the existing development and the additional staff required for the workshop/factory additions
A conditional approval is recommended by the Senior Planning Officer.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

SC – 5/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council grants planning consent for development of a car storage facility and suspended concrete deck at Lot 805 (No. 22) McDonald Crescent, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2. Any security fencing along the McDonald Road frontage shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated;

3. The security fencing along the Collier Road frontage of the site shall be of the wrought iron style indicates on the approved plans;

4. The first 2-metres metres of the site along the McDonald Road frontage being landscaped to the satisfaction of Council (Development Control Unit);

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

6. The Macdonald Crescent street verge and the additional areas indicated on the plan, adjacent to the lot 805 being landscaped and maintained to the satisfaction of the Manager Development Services;

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

8. Provision and maintenance of a total of 8 paved car parking spaces measuring 5.5m x 2.5m including a single disabled driver bay, and clearly marked on the ground, with 6m wide paved access ways;

9. Any additional advertising signs to the site being subject to a separate application;

10. The land-use is restricted to storage of motor vehicles with incidental office/vehicle sales. Any proposed changes to the use of the site will required Council’s planning consent;

11. The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site; and

12. Prior to the issue of a building licence a development bond for the sum of $11,000 being lodged with Council to ensure the satisfactory completion of all works associated with landscaping, car parking, accessways and fencing.

CARRIED UNANIMOUSLY 8/0

Footnote

The Town has been advised by the WAPC that it would not support a crossover to Collier Road from the subject site.

10.5 Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure - 1 Anzac Terrace, Bassendean, Owner: Westchoice Pty Ltd (Ref: LUAP/POLICY/1 – Brian Reed, Manager Development Services)

Report Summary

The Town has granted clearance to the subdivision of the above property on the strength of certain bank guarantees.
The owners of the site would like to finalise the outstanding items and to withdraw the bank guarantees.
The Manager Development Services supports the request subject to certain variations to the offer from the developers.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5

SC – 6/03/09 MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council accepts a cash-in-lieu payment of $194,000 to satisfy the conditional approval of No. 1 Anzac Terrace, Bassendean;

2. Council reminds the owners of the need to pay Council for the valuation prepared by Landgate in the amount of $967.48;

3. Council is prepared to accept a payment of $5,000, with the funds to be used for the upgrade of the drainage infrastructure as meeting the terms of condition 7 of the planning approval;

4. Council supports the conversion of the bank guarantee to a cash bond of $10,000 for the landscape element at No. 1 Anzac Terrace, Bassendean;

5 Upon payment of the amounts shown in items 1,2,3 and 4 above that the Chief Executive Officer be authorised to cancel the bank guarantees..

CARRIED UNANIMOUSLY 8/0

10.6 RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Rd East & Lord Street, Bassendean (Ref: ROAD/TENDNG/8 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

Report Summary

OCM – 14/07/06 endorsed State Black Spot Program and the National Black Spot Program funding submission was approved by Main Roads WA.
Tenders have been called for the modification of Traffic signals and Intersection Improvements at the intersection of Walter Rd East & Lord Street Bassendean.
Tenders closed 10.00am Friday 27 February 2009 with one submission received from Quality Traffic Management Pty Ltd. One other tender was received after the deadline, that being from MMM (WA) Pty Ltd
Council officers have evaluated both Tender submissions in case the only compliant tender was found to be not suitable against the selection criteria. Council staff contacted referees and have recommended that Quality Traffic Management Pty Ltd be appointed as the provider for the above service.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6

SC – 7/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council appoints Quality Traffic Management Pty Ltd as the Contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC060/2008-09 Traffic signal modification and Intersection Improvements – Walter Rd East & Lord Street Bassendean.

CARRIED UNANIMOUSLY 8/0

10.7 Guildford Road – Median Landscape Treatment (Ref: ROAD/MAINT/3 – Ian McDowell, Manager Asset Services and Mark Armstrong, Parks and Gardens Supervisor)

Report Summary

Council has allocated $20,000 in the 2008/09 Capital Budget for the upgrading of the median islands in Guildford Road.
The Town has engaged a landscaping consultant to provide a landscape design for the median islands.
Officers are seeking Council endorsement of the design.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7

SC – 8/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the Guildford Road median landscape design as attached to the March 2009 Standing Committee Agenda; and

2. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for an allocation of funds to complete the installation of the proposed landscape treatment.

CARRIED UNANIMOUSLY 8/0

10.8 Public Toilet Strategy and Design (Ref: COUP/DESCONT/1 – Ian McDowell, Manager Asset Services; Patrick Quigley, Manager Leisure Services)

Report Summary

The Town has developed a Public Toilet Strategy and Design Guidelines document and is seeking Council endorsement of this document.
The Town has surveyed community and user groups of the Ashfield, Point and Jubilee Reserves’ public toilets and is presenting the results to Council.
Officers are investigating design options for new public toilets and propose a Council Workshop be held to involve Council in the process.

The Director Corporate Services left the Chamber, the time being 8.26pm.

The Presiding Member, Cr Piantadosi, disclosed a proximity interest, vacated the Chair and left the Chamber, the time being 8.26pm. Her Worship the Mayor, Cr Klein took the Chair.

The Senior Planning Officer left the Chamber, the time being 8.27pm.

Cr Gangell left the Chamber, the time being 8.28pm.

A minor amendment was made to the Officer Recommendation to program the Councillor Workshop at a time to be decided, rather than setting the date, as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.8

SC – 9/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

1. Endorses the Town of Bassendean Public Toilet Strategy and Design Guidelines document; and

2. Programs a Councillor Workshop at a time to be decided to discuss specific design and location options for the construction of new public toilet facilities at Ashfield Reserve, Point Reserve, and Jubilee Reserve.

CARRIED UNANIMOUSLY 6/0

Crs Piantadosi and Gangell returned to the Chamber, the time being 8.34pm. Her Worship the Mayor vacated the Chair and the Presiding Member resumed the Chair.

The Director Corporate Services and Senior Planning Officer returned to the Chamber, the time being 8.34pm.

10.9 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan (Ref: COUP/PROGM/1 – Simon Stewert-Dawkins, Director Operational Services)

Report Summary

In 1994, the Heritage Council of WA entered 1 Surrey Street, Bassendean onto the permanent register of Heritage Places.
OCM - 16/06/05 Council adopted a Conservation Policy and Development Guidelines.
OCM – 5/03/08 Council adopted the 1 Surrey Street, Bassendean Conservation Management Plan.
OCM – 5/03/08 resolved to explore opportunities for residential use of the residence, including a caretaker function, as an appropriate function for the place in accordance with Guide 2.16 of the Conservation Management Plan.
OCM – 5/03/08 Council added an additional note to the officer recommendation stating that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum.
July 2008, a report submitted to Council on exploring residential use of building and caretaker function.
OCM – 18/07/08 resolved to defer the report to a later date to enable further discussion.
This report is provided for Council for consideration.

The Manager Asset Services left the Chamber, the time being 8.37pm and returned at 8.40pm.

The Manager Leisure Services left the Chamber, the time being 8.43pm and returned at 8.47pm.

OFFICER RECOMMENDATION – ITEM 10.9

That Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

3. Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.

COMMITTEE RECOMMENDATION – ITEM 10.9(a)

SC – 10/03/09 MOVED Cr Pule, Seconded Cr Yates that the Officer Recommendation be amended by adding a fourth point to read:

“Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years”.

CARRIED 5/3

Crs Klein, Pule Piantadosi Cox and Yates voted in favour of the motion. Crs, Gangell, Stubbs, and Brinkworth voted against the motion.

OFFICER/COMMITTEE RECOMMENDATION – ITEM 10.9(b)

SC – 11/03/09 The amended motion MOVED by Cr Stubbs, and Seconded Cr Brinkworth, which reads:

That Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.
Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years, was put to the vote and DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE AGAINST THE MOTION RESULTING IN THE MOTION BEING LOST (4/5)

Crs Klein, Stubbs, Pule and Yates voted in favour of the motion. Crs Piantadosi, Gangell, Brinkworth and Cox voted against the motion.

10.10 RFT CC061/2008-09 – Construction of a Shared Path in Collier Road Between Iolanthe and Fairford Streets, Bassendean (Ref: ROAD/TENDNG/9 – Brian Reed, Manager Development Services, Ian McDowell, Manager Asset Services)

Report Summary

$127,325 has been allocated in the 2008/09 Capital Budget for the construction of a shared path in Collier Road between Iolanthe and Fairford Streets.
The Town has received a $50,000 grant from the Perth Bicycle Network for the construction of the path.
TADWA will contribute a further $60,000 in accordance with the lease conditions of their facility in Collier Road.
Officers recommend accepting the contribution from TADWA providing the construction of the path falls within the budget allocation.
Officers are seeking Council delegation to the CEO to award the Tender.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.10

SC – 12/03/09 MOVED Cr Gangell, Seconded Cr Pule, that:

1. Council delegates to the CEO the power to award Tender CC061/2008-09, for the construction of a shared path on Collier Road between Iolanthe and Fairford Streets, to the Tenderer he considers to be the most advantageous to Council;

2. Council acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin; and

3. Council accepts a contribution of $60,000 from Technology Assisting the Disabled (TADWA), towards the construction of the shared path, providing the actual tender for the project is within the budgeted amount for the project.

4. The 2008/09 Capital Budget be amended to include the TADWA contribution of $60,000.

CARRIED UNANIMOUSLY 8/0

POINTS 1 AND 4 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY TO DELEGATE POWERS TO THE CEO AND AMEND THE CURRENT BUDGET.

10.11 RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean (Ref: TRAF/TENDNG/2 – Ian McDowell, Manager Asset Services)

Report Summary

The Federal Government has approved $250,000 Black Spot Funding for the construction of a roundabout at the intersection of Walter Road East and Iolanthe Street.
In January 2009, Council resolved to accept the tender from MMM (WA) Pty Ltd for the construction works.
In February 2009, prior to the signing of the contract, MMM submitted a cost variation.
Officers considered the variation minor in nature and the CEO approved has approved it under the Local Government (Functions and General) Regulations 1996.
The project is fully funded by the Federal Government.
There is no financial impost on Council as a result of this variation.

The Director Operational Services left the Chamber, the time being 9.04pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11

SC – 13/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that Council notes the CEO has approved a minor variation to the consideration in the tender submitted by MMM (WA) Pty Ltd in the amount of $19,000 (ex. GST) against the requirements of RFT CC052/2008-09 for the Construction of a Roundabout at the Intersection of Walter Road East and Iolanthe Street, Bassendean.

CARRIED UNANIMOUSLY 8/0

10.12 Graffiti Hotspot Funding Application (Ref: GRSU/APPS-D/16 – Ian McDowell, Manager Asset Services)

Report Summary

Council Officers have collated the graffiti removal statistics for the past 12 months and are presenting them to Council for the information of Councillors.
Through this process Officers have identified graffiti hotspots within the Town.
The major hotspot for the Town at the moment is the Bassendean Skate Park including the adjacent West Road public toilet.
Officers have prepared a Graffiti Hotspot Management Plan for the Bassendean Skate Park and will use this in support of a graffiti hotspot grant application for $20,000 to the State Government Graffiti Taskforce, through the Office of Crime Prevention.
Officers are seeking Council endorsement of the Management Plan and Grant Application, and are asking Council to note the information provided with and in this report in relation to graffiti vandalism in the Town of Bassendean.

The Director Operational Services returned to the Chamber, the time being 9.05pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12

SC – 14/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council:

1. Endorses the Town of Bassendean Graffiti Hotspot Management Plan for the Bassendean Skate Park as attached to the Standing Committee Agenda for March 2009;

2. Endorses the Town of Bassendean’s application to the State Government Graffiti Taskforce, through the Office of Crime Prevention, for a $20,000 grant to undertake targeted graffiti removal and graffiti intervention strategies as detailed in the Graffiti Hotspot Management Plan for the Bassendean Skate Park;

3. Notes that the CEO will write to WALGA and/or the Office of Crime Prevention to determine how best to recover costs for the removal of graffiti from utility and government service provider assets from the service providers;

4. Notes that the Town has sourced quotes and placed an order to upgrade the West Road Public Toilet to enable it to be locked and has used funds from the 2008/09 Public Toilet Upgrade Capital Budget to facilitate this; and

5. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for $5,000 (amount to be confirmed) for the development of a graffiti database to enable the accurate recording and reporting of graffiti vandalism in the Town.

CARRIED UNANIMOUSLY 8/0

10.13 Proposed Policy: Development within the Street Setback Area (Ref: DABC/POLCY/3 - Michael Whitbread: Senior Planning Officer)

Report Summary

Recent changes to the Residential Design Codes and the Local Planning Scheme have resulted in a policy gap regarding the quality of the design of structures within the front setback area.
A new policy is proposed to address this gap and provide clear guidance to developers in the Town and to preserve the standards of design within streetscapes.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13

SC – 15/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that the draft Development within the Street Setback Area policy be advertised for a period of 14 days in accordance with Scheme requirements for public comment.

CARRIED UNANIMOUSLY 8/0

10.14 Strategic Streetscape Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

Report Summary

The draft Strategic Streetscape Policies provides best practice guidelines for staff involved in the management of the streetscapes.
The policies ensure an integrated approach to protecting and enhancing the streetscapes in a sustainable manner for future generations.
The policies strengthen the Town’s position as an innovative, independent local government in business excellence and best management practices.

OFFICER RECOMMENDATION – ITEM 10.14

MOVED Cr Stubbs, Seconded Cr Brinkworth, that:

1. Council adopts the following draft policies attached to the March 2009 Standing Committee Agenda:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

and

2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law; and

3. The Chief Executive Officer be requested to arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development.

COMMITTEE RECOMMENDATION – ITEM 10.14

SC – 16/03/09 MOVED Cr Pule, Seconded Cr Yates, that the Strategic Streetscape Policies item be deferred until all the questions raised are dealt with satisfactorily.

CARRIED 5/2

Crs Piantadosi, Gangell, Pule, Cox and Yates voted in favour of the motion. Crs Klein and Stubbs voted against the motion.

The Senior Planning Officer left the Chamber, the time being 9.15pm and did not return.

10.15 Extension at 2 Colstoun Road, Ashfield (Ref: DABC/BDVAPPS/2008-70 - Graeme Haggart, Director Community Development)

Report Summary

The Town delivers Home and Community Care (HACC) and Community and Care Program (CACP) services to eligible senior citizens in the Town from Ashfield Community Centre, 2 Colstoun Road, Ashfield. The building houses administration, day centre and other functions.
In 2008 Council made applications for funding to Lotteries West ($103,000) and HACC ($250,000) to extend the building to meet the increased office and ancillary facilities demand. These applications were successful.
Council is requested to endorse the funds, call tenders for the project and amend the 2008/09 budget to include the income and expenditure of $353,000.

Cr Brinkworth returned to the Chamber, the time being 9.29pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15

SC – 17/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council:

1. Endorses the amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration;

2. Calls tenders for the construction of the building;

3. Amends the 2008/09 Budget to include the amount of income and expenditure totalling $353,000; and

4. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act 1995.

CARRIED UNANIMOUSLY 8/0

TO BE PASSED BY AN ABSOLUTE MAJORITY TO AMEND FUNDS IN THE CURRENT BUDGET.

10.16 EMRC Regional Development Projects 2009/10 Budget Proposals (Ref: GOVR/LREGLIA - Mike Costarella, Director Corporate Services)

Report Summary

Council is provided with information on the projects that are being implemented by the EMRC for the 2009/10 financial year.
Council is required to endorse the projects and consider providing funding in the 2009/10 financial year budget.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16

SC – 18/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council considers in the 2009/10 financial year budget the following projects and their respective amounts as a contribution to the Eastern Metropolitan Regional Council:

Regional Tourism Development Project $11,074
Manage Cities for Climate Protection Plus

Program and Greenhouse Action Plan 2008/09 $15,100

Manage Milestone 5 of the Water Campaign $11,088
Environmental Services $90,000
EMRC Risk Management Service $34,400

CARRIED UNANIMOUSLY 8/0

10.17 Statutory Financial Statements (Ref: FINM/AUD/1 – Mike Costarella, Director Corporate Services)

Report Summary

Council is to consider options for the reporting methods for the Statutory Monthly Financial Statements.
Refer the matter to the Audit Risk and Management Committee for consideration; or
A workshop be held to provide guidance to staff on the financial statement format (other than the statutory requirements) required by Council.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17

SC – 19/03/09 MOVED Cr Pule, Seconded Cr Stubbs, that:

1. The monthly financial statements format include the following:

a) Summary of income and expenditure using pictorial graphs on a Business Unit level;

b) Additional comments on the budget variances by included in the staff comment in the report; and

2. The new monthly financial statement format commence from the 1 July 2009.

CARRIED UNANIMOUSLY 8/0

10.18 Local Government Structural Reform (Ref: GOVR/LREGLIA/3 – Bob Jarvis, Chief Executive Officer)

Report Summary

Council is required to appoint the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government.
Council consider the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers.
Council consider EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

OFFICER RECOMMENDATION – ITEM 10.18

That Council:

1. Appoints the Mayor, the CEO and Councillor _______________ as the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government;

2. Considers choosing the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers;

3. Considers choosing its EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

TO BE CARRIED BY AN ABSOLUTE MAJORITY TO APPOINT MEMBERS OF ANY COMMITTEE OF COUNCIL UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT 1995

Two nominations were received, for Crs Gangell and Stubbs to fill the Councillor positions on the Project Team. Accordingly, the Presiding Member deemed that a ballot take place.

COMMITTEE RECOMMENDATION – ITEM 10.18

SC – 20/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth that this item be deferred until next week’s OCM. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE AGAINST RESULTING IN THE MOTION BEING LOST (4/5)

Crs Klein, Brinkworth, Stubbs and Cox voted in favour of the motion. Crs Piantadosi, Gangell, Pule and Yates voted against the motion.

A ballot took place, the results of which were as follows:

Cr Gangell: 4 votes

Cr Stubbs: 4 votes

Due to the equality of votes (4/4), the Presiding Member deemed that a procedural motion to defer a second vote until next week’s OCM be allowed.

COMMITTEE RECOMMENDATION – ITEM 10.18

SC – 21/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Local Government Structural Reform item be deferred until next week’s OCM.

CARRIED 5/3

Crs Klein, Brinkworth, Stubbs, Cox and Yates voted in favour of the motion. Crs Piantadosi, Gangell and Pule voted against the motion.

Cr Stubbs left the Chamber, the time being 9.40pm.

10.19 Children and Family Services Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

Report Summary

Council is requested to receive the report on a meeting of Children and Family Services held on 11 February 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19

SC – 22/03/09 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on a meeting of the Family and Children Services Committee held on 11 February 2009, be received.

CARRIED UNANIMOUSLY 7/0

10.20 Bassendean Local Emergency Management Committee Meeting held on 18 February 2009 (Ref: GOVN/CCLMEET12 – Philip Baker, Acting Director Community Development)

Report Summary

Cr Pule tabled a summary of the Executive Summary of the EMRC Workshop “Future Proofing Perth’s Eastern Region - Adapting to Climate Change”
The Town is looking at adapted measures, information on which is being provided to the EMRC following which the EMRC will produce a report.
WALGA has sent out some advice on how Councils can help the victims of the Victorian bushfires.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20

SC – 23/03/09 MOVED Cr Pule, Seconded Cr Cox, that the report on a meeting of the Bassendean Local Emergency Management Committee held on 18 February 2009, be received.

CARRIED UNANIMOUSLY 7/0

10.21 Economic Development Advisory Committee Minutes of 25 February 2009 (Ref: GOVN/CCLMEET/13 – Michael Whitbread Senior Planning Officer)

Report Summary

Council is requested to receive the report on a meeting of the Economic Development Advisory Committee Meeting held on 25 February 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21

SC – 24/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that:

1. The report of the Economic Development Advisory Committee held on the 25 February 2009 be received;

2. Approval is given for the preparation of a detailed Investment Attraction program for the Bassendean Town Centre, based on the proposals contained in this report;

2. The Investment Attraction program plan, containing specific action plans, timelines and budgets should be prepared by the CEO with the assistance of the EDO;

3. An Economic Development Policy be prepared for the Town;

4. There should be a separation of Investment Attraction roles between:

CEO, assisted by the EDO, promoting economic development and investment attraction;
Mayor, as the official spokesperson for the Council;
Manager Development Services, responsible for impartially advising Council on how a development application meets Town Planning Strategy and Planning Laws;
Councillors, to set the policy framework to achieve the vision, impartially adjudicate development applications, and to allocate funds;

5. In due course, when a critical mass of new businesses is established in the Town Centre, the Town should play a role in facilitating the establishment of a Town Centre Management Association, to continue with the role of business attraction and retention and Town Centre marketing planning and promotion.

6. Council authorises for the EDAC to invite representatives from CEBA and EMICoL to become members of the Committee and that the Instrument of Appointment and Delegation be amended accordingly.

7. The meeting dates for 2009 be amended to the following months of February, May, August and November 2009, and the Instrument of Appointment and Delegation be amended accordingly.

CARRIED UNANIMOUSLY 7/0

POINTS 6 AND 7 REQUIRE AN ABSOLUTE MAJORITY TO AMEND A COMMITTEE’S INSTRUMENT OF APPOINTMENT AND DELEGATION.

10.22 Access and Inclusion Committee Meeting held on 4 March 2009 (Ref: GOVN/CCLMEET16 – Graeme Haggart, Director Community Development)

Report Summary

Committee considered a range of items including establishing a working party to consider issues such as progress reports on Access & Inclusion Plan implementation/comment on Disability Services Commission draft vision document; public events accessibility; feasibility of developing a services directory; and verbal reports.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.22

SC – 25/03/09 MOVED Cr Pule, Seconded Cr Brinkworth, that the:

1. Submission on the Disability Future Directions 2025 is supported by Council and be submitted to the Disability Services Commission; and

2. Report on a meeting of the Access and Inclusion Committee held on 4 March 2009, be received.

CARRIED UNANIMOUSLY 7/0

10.23 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 28 February 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.23

SC – 26/03/09 MOVED Cr Brinkworth, Seconded Cr Gangell, that vouchers:

82661-82710 Municipal Fund – Commonwealth Bank

5854-5868 Trust Fund

4639-4920 Municipal Fund – EFT Vouchers

totalling $1,110,522.70 for payment.

CARRIED UNANIMOUSLY 7/0

10.24 Financial Statements for the Period Ended 28 February 2008 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 28 February 2009.
The Summary of Financial Activity shows the YTD operating income is 1 % less than the budget and the expenditure is 2% more than the 2008/09 YTD budget.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $ 78,545.69; > 60 days are $ 14,337.14 > 30days are $ 5,136.57 and current debts are $82,369.04. ( Note: the debtors aged trail balance includes details of individual the debtors outstanding).

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24

SC – 27/03/09 MOVED Cr Brinkworth, Seconded Cr Cox, that:

1. The Financial Reports for the period ended 28 February 2009, be received;

2. The Investment Report for the period ended 28 February 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of 374,603.91 for the period to 28 February 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $82,369.04 as at 28 February 2009, be received.

CARRIED UNANIMOUSLY 7/0

10.25 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.25

SC – 28/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY 7/0

Cr Stubbs returned to the Chamber, the time being 9.45pm.

10.26 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.

The Presiding Member, Cr Piantadosi vacated, the Chair and left the Chamber, the time being 9.47pm. Her Worship the Mayor, Cr Klein took the Chair.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.26

SC – 29/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 7/0

10.27 Calendar for April 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

A calendar of events for April 2009 was submitted to the Committee for consideration.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.27

SC – 30/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Calendar for April 2009 be adopted.

CARRIED UNANIMOUSLY 7/0

10.28 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.28

SC – 31/03/09 MOVED Cr Gangell, Seconded Cr Cox, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY 7/0

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Cr Gangell left the Chamber, the time being 9.50pm.

The Presiding Member, Cr Piantadosi and Cr Gangell returned to the Chamber, the time being 9.52pm.

Her Worship the Mayor vacated the Chair and the Presiding Member resumed the Chair, the time being 9.53pm.

Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill

Mr Dreyer queried the outcome of Item 10.2 Town of Bassendean Play Spaces Implementation Plan.

It was confirmed that the Committee will recommend to Council at next week’s OCM that the 5 local play spaces that were advertised for removal would now be retained and incorporated into the Play Spaces Implementation Plan.

Mr Dreyer referred to the Streetscape Policy and asked if Officers had considered policies of local authorities in Fremantle and Northbridge which are already operating successfully, when making their recommendations.

The Manager Development Services advised that the Streetscape Policy of other Councils are reviewed in consultation with Hames Sharley.

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

Mrs Dreyer queried the whereabouts of the “Fire, Earth, Moon” Sculpture from last year.

The Manager Leisure Services advised that Council resolved to purchase this piece and recently received some engineering designs for the platform, which have been accepted, and they are now liaising with the artist to have it erected on the BIC Reserve.

Mrs Dreyer referred to the flyer with regard to Mexican Dancing Lessons to be held over a 6 week period and asked if Council were aware that they started on 19 February.

The Manager Leisure Services advised that these lessons had been advertised previously through Leisure Courses and the flyer had served as a reminder.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Gangell

Cr Gangell advised in writing that he wished to move the following motion at this meeting:

The Director Corporate Services left the Chamber, the time being 9.55pm and returned at 9.56pm.

COMMITTEE RECOMMENDATION – ITEM 12.1

SC – 32/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.

CARRIED 6/2

Crs Piantadosi, Klein, Gangell, Pule, Cox and Yates voted in favour of the motion. Crs Brinkworth and Stubbs voted against the motion.

12.2 Notice of Motion – Cr Gangell

Cr Gangell advised in writing that he wished to move the following motion at this meeting:

“That Council receives a report on the legalities and potential for Council to give away the blue shack on the BIC Reserve once the Bassendean Tennis Club has no further requirements for the building.

The shack is offered free to a worthy recipient on the condition that they pay all costs associated with the removal and relocation of the shack”.

Officer Comment

This building contains asbestos under the box roofing eaves and wall panelling. The risk associated with donating this building to an external body is considered high and should be avoided.

Council has approved the demolition of the building and has allocated funding in the 2008/09 Capital Budget. Officers are preparing Request for Quotation (RFQ) specification and will seek submissions to enable the demolition of the building, tennis courts and associated infrastructure as soon as possible following the commissioning of the new courts.

Officers will seek separate quotes/tenders for the sale of the tennis court lights.

Based on the above comments from the Officer, Cr Gangell withdrew this notice of motion.

The Manager Development Services left the Chamber, the time being 10.12pm and returned at 10.16pm.

12.3 Notice of Motion – Cr Gangell

Cr Gangell advised in writing that he wished to move the following motion at this meeting:

COMMITTEE RECOMMENDATION – ITEM 12.3

SC – 33/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report in the April round of meetings on any measures that the Council can take to fast track the planning and development of the remaining two tennis courts on the BIC Reserve required to be constructed to complete the project. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE IN FAVOUR RESULTING IN THE MOTION BEING CARRIED (5/4)

Crs Piantadosi, Gangell, Pule and Yates voted in favour of the motion. Crs Klein, Brinkworth, Stubbs and Cox voted against the motion.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil

14.0 CONFIDENTIAL BUSINESS

MOVED Cr Pule, Seconded Cr Brinkworth, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 10.25pm.

CARRIED UNANIMOUSLY 8/0

All members of the public were excluded from the Chamber, the time being 10.25pm.

The Director Corporate Services left the Chamber, the time being 10.25pm and returned at 10.30pm.

The Manager Asset Services left the Chamber, the time being 10.25pm and did not return.

14.1 Swan Districts Football Club Inc Licence Agreement Feedback (Ref: LEGL/AGMT/8 - Patrick Quigley, Manager Leisure Services)

This item was considered with members of the public excluded from the Chamber under Section 5.23, (2) (e) of the Local Government Act 1995, as information of a commercial nature was discussed in the officer report.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

SC – 34/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council adopts the Officer Recommendation as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

CARRIED 6/2

Crs Gangell, Brinkworth, Stubbs, Pule, Cox and Yates voted in favour of the motion. Crs Piantadosi and Klein voted against the motion.

14.2 Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer)

This item was discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act, in order to maintain the confidentiality of the names of the nominees.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

SC – 35/03/09 MOVED Cr Stubbs, Seconded Cr Cox, that Council adopts the Officer Recommendation as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

The Manager Leisure Services left the Chamber, the time being 10.57pm and did not return.

14.3 Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person.

The Presiding Member agreed to discuss and vote on each item separately.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(a)

SC – 36/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that Council adopts the Officer Recommendation, point 1 as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(b)

SC - 37/03/09 MOVED Cr Brinkworth, Seconded Cr Pule, that Council adopts the Officer Recommendation, point 2 as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(c)

SC - 38/03/09 MOVED Cr Stubbs, Seconded Cr Yates, that Council adopts the Officer Recommendation point 3 including point (c) as shown in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED 5/3

Crs Brinkworth, Stubbs, Pule, Cox and Yates voted in favour of the motion. Crs Piantadosi, Klein and Gangell voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(d)

SC - 39/03/09 MOVED Cr Stubbs, Seconded Cr Yates, that Council adopts the Officer Recommendation, point 4 including point (c) as tabled in the Confidential Report to the Standing Committee of 17 March 2009. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE AGAINST, RESULTING IN THE MOTION BEING LOST (4/5)

Crs Brinkworth, Stubbs, Cox and Yates voted in favour of the motion. Crs Piantadosi, Klein, Gangell and Pule voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(d)

SC - 40/03/09 MOVED Cr Gangell, Seconded Cr Yates, that Council adopts the Officer Recommendation, point 4 including point (b) as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED 5/3

Crs Piantadosi, Gangell, Brinkworth, Pule and Yates voted in favour of the motion. Crs Klein, Stubbs and Cox voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(e)

SC - 41/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council adopts the Officer Recommendation, point 5 as tabled in the Confidential Report to the Standing Committee of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(f)

SC - 42/03/09 MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 6 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED 7/1

Crs Piantadosi, Klein, Gangell, Brinkworth, Stubbs, Pule and Cox voted in favour of the motion. Cr Yates voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(g)

SC - 43/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council adopts the Officer Recommendation, point 7 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED 6/2

Crs Piantadosi, Klein, Gangell, Pule, Cox and Yates voted in favour of the motion. Crs Brinkworth and Stubbs voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(h)

SC - 44/03/09 MOVED Cr Gangell, Seconded Cr Klein, that Council adopts the Officer Recommendation, point 8 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(i)

SC - 45/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council adopts the Officer Recommendation, point 9 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED 7/1

Crs Piantadosi, Klein, Gangell, Brinkworth, Stubbs, Pule and Cox voted in favour of the motion. Cr Yates voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(j)

SC - 46/03/09 MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 10 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(k)

SC - 47/03/09 MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 11 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

CARRIED UNANIMOUSLY 8/0

MOVED Cr Brinkworth, Seconded Cr Cox, that the meeting proceeds with open doors, the time being 11.40pm.

CARRIED UNANIMOUSLY 8/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 21 April 2009.

There being no further business, the Presiding Member declared the meeting closed, the time being 11.40pm.