Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

STANDING COMMITTEE

Dear Committee Member

A meeting of the Standing Committee of the Town of Bassendean will be held on Tuesday, 17 March 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

13 March 2009

A G E N D A

1.0 INSPECTIONS

COUNCILLORS: PLEASE NOTE THAT INSPECTIONS WILL COMMENCE AT 5.30PM.

1.1 Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean

1.2 Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

3.0 PUBLIC QUESTION TIME

3.1 Public Questions

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

5.0 DEPUTATIONS AND PETITIONS

Mr Howard Dawson, Swan Districts Football Club, will be in attendance to make a deputation in relation to Item 14.1 – SDFC Licence Agreement.

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 17 February 2009

OFFICER RECOMMENDATION – ITEM 6.1(a)

That the minutes of the Standing Committee meeting held on 17 February 2009, be received.

OFFICER RECOMMENDATION – ITEM 6.1(b)

That the minutes of the Standing Committee meeting held on 17 February 2009, be confirmed as a true record.

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean – Owner: L Bush (Ref: A5422 - Kallan Short, Principal Building Surveyor)

Report Summary

The condition of the subject lot, including the buildings located on it, has been drawn to the Town’s attention.
A dialogue with the property owner has failed to resolve the situation.
Further action must be considered if the matter is to be resolved.

PURPOSE

The purpose of this report is to seek Council’s endorsement to serve a Notice on the owner of Lot 638; 193 West Road, Bassendean, requiring the removal of the buildings located on that site.

BACKGROUND

This matter was first brought to the attention of the Town in April 2008. An inspection was conducted by the Town’s Principal Building Surveyor who confirmed that the dwelling and appurtenant outbuildings were in a state of disrepair.

Closer observation found that the dwelling has significant structural defects and shows evidence of trespass/vandalism, while the grounds around the buildings are covered with deleterious materials. It is also noted that the subject lot backs onto the Swan River reserve.

The matter was first drawn to the attention of the property owner in early May 2008. The Town advised the property owner that immediate action should be taken to secure the site against entry and arrangements made to remove the buildings and tidy the surrounding area.

The Town has written to the property owner several times since this issue was first raised. In each instance, the owner has responded, giving a commitment to take action but has failed to resolve the situation.

However, officers note that some attention has been given towards re-establishing the fence near West Road to secure access to the property and the property owner has sought and obtained a Demolition Licence, as prompted by officers, dated 13 October 2008. No further action has been observed since.

RELEVANT LAW AND POLICY

Local Government (Miscellaneous Provisions) Act 1960, Section 408

CONSULTATION

While the matter is not subject to any formal consultation, it is likely that the Town will receive further complaints regarding the poor state of the property, if the current situation is not remedied.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through an integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a medium strategic impact.

Community Wellbeing: To enhance the quality of community life in the Town characterised by vibrant participation, cohesiveness, increased social capital and recognition of the need for social justice and community safety.

RISK MANAGEMENT

Community, Legal Liability & Reputation

Failure to appropriately act may result in injury to individuals, which may have implications on the Town.

OPTIONS

Council has several options where this matter is concerned. It may choose to:

1. Serve a notice on the property owner under Section 408 of the Local Government (Miscellaneous Provisions) Act 1960, requiring the removal of the buildings;

2. Serve a notice under Section 403 of the Local Government (Miscellaneous Provisions) Act 1960, requiring the building to be brought into a state of repair;

3. Determine that the property owner should be afforded more time to resolve the situation of their own accord; or

4. Take no further action.

COMMENT

The subject buildings are, in the opinion of officers, dangerous and require repair or removal. Any building, no matter how extensive the dilapidation, can be remediated, however, the feasibility of doing so must be called into question. In this instance, officers question the feasibility of repairing the buildings and believe this is supported by the fact that the property owner has obtained a demolition licence for their removal. Consequently, action in keeping with option (2) outlined above is not recommended.

Given the dangerous condition of the buildings and the surrounding land, officers believe that the matter must be pursued and that it would be inappropriate to take no further action. The Town has an obligation to ensure that buildings located within its district are maintained in a structurally sound state such that they are not a danger. Proceeding with option (4) could be construed as a failure to fulfil the Town’s responsibility, as such, action in keeping with option (4) is not recommended.

It should be noted that almost 12 months has passed since this matter was first brought to the property owner’s attention and that little action has been taken to remedy the situation. Furthermore, the owner has advised the Town on several occasions that the buildings would be demolished and the site cleared by an assigned date. In each case the owner has failed to complete, or commence the works, by the date assigned by the owner.

Given the time that has lapsed and the lack of action taken by the property owner, officers are not inclined to recommend proceeding in keeping with option (3). While option (3) may result in a positive outcome, it might also result in further delay and it is considered that the situation calls for a timely resolution.

Given the uncertainty associated with option (3), officers recommend taking action in keeping with option (1). Option (1) provides the Town with a means to enforce a resolution, namely the removal of the buildings in a timely manner.

Serving a notice requiring the removal of the buildings does not limit the Town to enforcing this action. Should the property owner demonstrate their commitment to resolve the matter, the Town can choose not to enforce the notice or delay enforcement. As such, option (1) allows the benefits associated with option (3). However, if the property owner does not respond or responds but does not uphold the commitment given, the Town can enforce the notice.

It should be noted that the property owner may exercise a right of appeal should the Town act on either option (1) or (2).

OFFICER RECOMMENDATION – ITEM 10.1

That Council:

1. Authorises the CEO to serve a Notice on the owner of Lot 638; 193 West Road, Bassendean, pursuant to section 408 of the Local Government (Miscellaneous Provisions) Act 1960 requiring the removal of the buildings on-site; and

2. Commences an enforcement and prosecution action against the property owner in the event that they fail to address the terms of the Notice or successfully appeal the Notice.

10.2 Town of Bassendean Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

Report Summary

In May 2008, an Officer report on a (draft) Play Spaces Implementation Plan was presented to Council for its consideration. Council subsequently resolved for the draft Plan to be workshopped before being re-submitted to Council. It also resolved for Sandy Beach Reserve to be reclassified as regional open space that would include plans for a regional playground.
Following the Councillor workshop in August 2008, the draft Plan was amended with Councillor input and was presented back to Council.
In September 2008, Council resolved to endorse the draft Plan for the purposes of community consultation. Fifteen submissions were received during the community consultation period.
The MLS recommends that Council receives the community feedback and adopts the final Play Spaces Implementation Plan for the Town.

PURPOSE

The purpose of this report is to present Council with the public comment received on the Town’s endorsed Play Spaces Implementation Plan and to seek Council adopt the Plan with minor amendments.

BACKGROUND

In September 2007, Council adopted a Public Open Space (POS) Strategy for the Town, which provides a classification mechanism for all parks, reserves and open space at a regional, district, neighbourhood or local level. The POS Strategy also provides guidelines for the level of play equipment and associated infrastructure recommended for each park and reserve, depending on its classification.

In May 2008, an officer report on a (draft) Play Spaces Implementation Plan was presented to Council for its consideration. At the time, the Officer recommendation was for Council to receive the draft Plan and make it available for a period of public consultation, prior to the final adoption of the Plan.

Council subsequently resolved (OCM 7/05/08) to receive the draft Plan and for it to be workshopped before being re-submitted back to Council. It further resolved that Sandy Beach Reserve be reclassified as regional open space in the Town’s Public Open Space Strategy and be identified for a regional playground within the (draft) Play Spaces Implementation Plan.

In August 2008, a Councillor Information Workshop was held to discuss further refinements to the (draft) Play Spaces Implementation Plan, with the following Councillor recommendations being made:

The Plan was recommended for implementation from the district level down to the local level. A minor adjustment was recommended to the timelines to account for the commencement of the Plan from 2009/10.
Of the three regional level public open space sites included within the Plan, one site was recommended to receive a regional playground (i.e. Sandy Beach Reserve). This recommendation was based on the high costs for regional playgrounds (e.g. the Belmont regional playground cost in excess of $1million). Steel Blue Oval as the second regional site already contains a play space comprised of a wheeled sports / skate facility / basketball half court. In addition, as Ashfield Flats is in close proximity to Sandy Beach Reserve, it was considered that an additional playground should not be provided at the Flats, as it may not be a sustainable use of the Town’s funds. As per the Town’s Public Open Space Strategy, Public Open Space receiving a regional classification, will be developed in accordance with concept plans.
The Town Centre Parklands, being BIC Reserve, was recommended as a priority site for a universal access playground.

Following the above feedback, the (draft) Play Spaces Implementation Plan was refined and re-presented to Council.

In September 2008, Council resolved to make minor amendments to the draft Plan before endorsing it for the purposes of community consultation.

The changes involved introducing a new sub-category for “Local” play spaces to provide facilities for the “10 -12 yrs” age group; and providing one teenager facility within the Town at Steel Blue Oval Bassendean (i.e. the draft Plan had previously recommended for two other teenage facilities to be provided at Anzac Terrace Reserve and Pickering Park).

RELEVANT LAW AND POLICY

Local Government Act 1995

Sustainability Policy

CONSULTATION

The Town has undertaken consultation with member Councils of the North Metropolitan Regional Recreation Advisory Group (NMRRAG).

The community was invited to provide feedback on the draft Plan between October and December 2008. Fifteen submissions were received during the community consultation period. The community feedback received on the draft Plan and corresponding Officer comments appears as an attachment to this report.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has medium strategic impact.

The Play Spaces Implementation Plan links to four previous corporate level plans undertaken by the Town relevant to the provision of play spaces, namely: Play Structures Development Plan, Public Open Space Strategy, Facilities Plan and 2007 – 2017 Strategic Plan. See Plan for more details.

Community Wellbeing: Play is an important aspect of childhood development as it provides opportunities for individuals to explore, image, experience and grow. Play spaces located within public open space are vital resources and it is important that these areas are developed into environments which support learning.

The design of play spaces has a direct impact on the quality of the user’s experience and the degree to which the facility is utilised. In order to achieve maximum usage and quality, play spaces need to provide for a variety of different play experiences and each facility within a precinct needs to offer different experiences to those nearby.

Economic Vitality & Financial Considerations: The anticipated expenditure for the implementation of the Play Spaces Implementation Plan is $1.43 million, comprised of $1,017,000 for play structures and soft-fall and $414,600 for associated facilities. To ensure compliance with the Town’s Sustainability Policy, it is recommended that the Plan be implemented over a 10 year timeframe. If the Play Spaces Master Plan is approved, it will be referred to the Strategic Financial Management Plan and considered on an annual basis through the budget process.

Four main funding sources have been identified that may assist with the implementation of this Plan, namely: cash in lieu, partnering opportunities, external funding and Council budget allocations. See Plan for more details.

The Town has cash in lieu proceeds that may be available to assist with the implementation of the Play Spaces Master Plan. Additional funds may be available from the development at 1 Anzac Terrace and further cash in lieu from the Troy Street subdivision and from the Ashfield Tavern site. Some of the above cash in lieu funds have been earmarked for Success Hill Reserve.

According to the DPI’s Planning bulletin, the purchase of play equipment is an acceptable use of cash in lieu funds. Any expenditure of cash in lieu funds requires the consent of the Minister for Planning and Infrastructure beforehand.

It is proposed that up to $150,000 be allocated from the Town’s cash in lieu funds to commence the implementation of the Plan in 2009/10. In particular, the Plan’s leading priority is to address the identified undersupply in the suburb of Ashfield, by providing a district level play spaces facility at Ashfield Reserve.

Another funding source highlighted within the Plan is through partnering, for example with the Department of Education and Training (DEET). During the public comment period, the Town received a submission from Ashfield Primary School to provide the School’s “in principal” support for a play facility on the school site that is made accessible for the wider community to use out of school hours.

RISK MANAGEMENT

Reputation

The Plan proposes that there are five existing local play structures around the Town that are believed to be surplus to requirements, so recommends that they be disposed of/relocated. These sites are Surrey Street Park, Carman Way Reserve, Third Avenue Reserve, Parmelia Way Reserve and Culworth / Mickleton Reserve. Decisions about rationalising community infrastructure are generally emotive because “community ownership” is often in place. For this reason, if it is decided to remove the play equipment at the above sites, the Town’s reputation may be adversely affected.

OPTIONS

Council’s options are to adopt the Play Spaces Implementation Plan with or without recommended amendments, or alter it further prior to final adoption.

Further amendments could include consideration to retaining play structures in one or more of the five Parks for which play structures are proposed to be removed.

COMMENT

Prior to the development of the Play Spaces Implementation Plan, the Town did not have a logical decision making process for locating play space facilities on its public open space. This has resulted in some parts of the Town being oversupplied and some having an undersupply. The proposed Plan will address this issue.

The majority of the feedback on the (draft) Play Spaces Implementation Plan generated during the public comment period focussed on the proposal to remove/redistribute play equipment within the five listed sites, namely: Surrey Street Park, Carman Way Reserve, Third Avenue Reserve, Parmelia Way Reserve and Culworth/Mickleton Reserve.

Of the fifteen submissions received, twelve submissions (including a petition with 46 signatories) objected to the removal of any current play equipment within the Town. For this reason, Council may find it appropriate to not follow this course of action.

However, the rationale for the removal/redistribution of the play equipment at the five sites listed has been clearly articulated in the Plan and remains valid. Whilst the Town’s POS Strategy provides for a range of facilities, including play equipment on local parks, these facilities are listed as recommendations only and are not prescriptive. The proposal to relocate play equipment out of five local parks is in response to the findings within the POS Strategy, that there is an over supply of passive reserves and “local level” play equipment within the Town.

It should be noted that one of the main reasons mentioned within the public submissions in favour of keeping all of the Town’s existing playgrounds is to ensure that these parks/reserves are not re-developed for residential purposes in the future. In summary, the respondents wished for these parks/reserves to remain as public open space. For this reason, if Council decides to remove the play equipment from the five sites listed, it is recommended that a public awareness campaign be undertaken prior, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing.

Three of the fifteen public submissions received were in favour of the proposed strategic distribution of play spaces across the Town, including from the Town’s Children and Family Services Committee and the Ashfield Primary School.

The Play Spaces Implementation Plan has clear objectives to prioritise the provision/upgrade/relocation of play structures on the Town’s play spaces; to list the sources of funding available to implement the Plan; and to facilitate community input, industry knowledge and stakeholder involvement into the decision making process.

The outcomes for the community will be the provision of three distinct play space precincts within the Town (i.e. Ashfield, Bassendean & Eden Hill) comprising a mix of play spaces, incorporating facilities/activities for different age groups to meet current and future community needs and done within a sustainable manner. The play spaces will also better foster universal access and provide a safer environment to undertake play.

Before adopting the final Plan it is recommended that three minor amendments be made to the draft Plan as follows:

Include a reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
Include reference to the Town’s newly established Children and Family Services Committee; and
For a public awareness campaign to be undertaken prior to removing any play equipment from the five sites listed, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing.

In summary, the Manager Leisure Services recommends that Council receives the community feedback and corresponding Officer comments on the endorsed Plan. It is also recommended that Council adopts a final Play Spaces Implementation Plan for the Town that incorporates three minor amendments, as attached to the Standing Committee Agenda of 17 March 2009.

OFFICER RECOMMENDATION – ITEM 10.2

That Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:

A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
For a public awareness campaign to be undertaken prior to removing any play equipment from the five sites listed, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing; and

Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

10.3 Steel Blue Oval, Bassendean Ticketing Booth (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

Report Summary

Steel Blue Oval Bassendean is Crown land vested to the Town.
In August 2007, Council resolved to remove the Guildford Road ticketing booth.
The Town has received feedback from the Swan Districts Football Club in regards to the construction of a new ticketing booth to be located on Guildford Road.
In July 2008, following a Notice of Motion, Council resolved that Council receives a report on the establishment of a ticket gate at Steel Blue Oval Bassendean located off Guildford Road.
Recreation Development Officer recommends that the two ticketing booths available at Steel Blue Oval Bassendean are sufficient to accommodate for the venues purposes. Furthermore, it is recommended that a directional sign be erected at the Town’s expense on the Guildford Road perimeter fence advising patrons of the two existing ticketing booth locations.

PURPOSE

The purpose of this report is for Council to consider the provision of an additional ticket gate located on Guildford Road at Steel Blue Oval Bassendean.

BACKGROUND

Steel Blue Oval Bassendean is Crown land vested to the Town. The Swan Districts Football Club has restricted access to the Oval between March and September each year under a Licence Agreement with the Town; this Agreement is currently in carry-over mode.

Conservation Plan

In June 2006, Council adopted a Conservation Plan for Steel Blue Oval Bassendean. The Plan requires approval to be sought for upgrades for the Oval’s facilities. The Heritage Council have the opportunity to comment on the proposal process of the WA Planning Commission, as part of the Development Application assessment process.

Town of Bassendean Public Open Space Strategy

In September 2007, Council resolved to adopt the Town’s Public Open Space Strategy that outlines a hierarchy of reserves, whereby, criteria has been determined and applied to the varying levels of open space within the Town. The hierarchy includes the following categories:

Regional open space;
District open space;
Neighbourhood open space; and
Local open space/parks.

Steel Blue Oval Bassendean is categorised as “Regional Public Open Space” as it services a 10km catchment area; may have an environmental impact; caters for large groups; and is 4 hectares plus in size.

In August 2007, Council resolved (OCM 17/08/07) to remove the Guildford Road ticketing booth, as part of the skate park redevelopment project. Council further resolved at the time that consideration of a third ticketing booth be referred to the redevelopment plans for Steel Blue Oval Bassendean within the Town Centre Area Strategy.

In March 2008, Council resolved that reference to the Guildford Road Ticketing Booth be removed from the Licence Agreement with the Club.

The Oval currently has two ticketing booths i.e. the Rose Garden gate entrance and the Old Perth Rd entrance.

In July 2008, following a Notice of Motion, Council resolved to receive a report on the establishment of a ticket gate at Steel Blue Oval Bassendean located off Guildford Road. For an extended period of time during 2008, the SDFC and the Town focussed on attempting to improve relations over the Licence Agreement between the parties. For this reason, discussions about the ticketing booth was deferred until the other matter could be resolved.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

Consultation has occurred with a range of personnel during the preparation of this report, including: Swan Districts Football Club, East Perth Football Club, Perth Football Club, East Fremantle Football Club, West Perth Football Club, Western Australian Football Commission, Bob Hyde & Son Master Builders, Central Signs, the Town’s Manager Leisure Services, and Building Facilities Supervisor.

The Western Australian Football Commission has advised that they do not have any recommendations in terms of the number of ticketing booths which should be provided at WAFL venues.

In determining the feasibility of a new ticketing booth at Steel Blue Oval Bassendean, Officers underwent consultation with other WAFL Clubs with similar facilities and attendances. See details in table below.

The four other WAFL clubs reported similar numbers of ticket booth entry points for game days. See details in table below.

Club	Number of ticket entry points
East Perth	3 ticket booths
West Perth	1 ticket booth
East Fremantle	2 ticket booths
Perth	2 ticket booths

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a medium strategic impact.

The state sporting association responsible for the sport of “Aussie Rules” football (i.e. Western Australian Football Commission) has recently developed a Strategic Facilities Plan, which provides direction and guidance on the future provision of football facilities.

Within the Plan, the WAFC outlines minimum standards of provision for WAFL venues. However, the standards do not stipulate the minimum requirements in terms of the recommended number of ticketing booths.

Community Wellbeing:

Whilst the construction of a new ticketing booth at Steel Blue Oval Bassendean would mainly benefit the Club, it may also assist other community groups who utilise the Oval for the staging of various events e.g. All Ford Day.

Economic Vitality & Financial Considerations:

The financial considerations for the project are threefold, namely:

Capital costs;
Maintenance costs; and
Depreciation costs.

Capital Costs

The capital cost for the proposed project is quoted at $23,000.

Maintenance Costs

The annual maintenance cost for the proposed project is estimated at $500 per year. This is based on the costs associated with maintaining the existing booths.

Depreciation Costs

Capitalised depreciation is determined on a straight-line basis over a 10-year period and so is $2,300 per year for the proposed project (i.e. $23,000 divided by 10 years = $2,300).

Anticipated Total Cost for the Proposed Project

In summary, the total cost for the proposed project is estimated to be $25,800 (i.e. $23,000 + $500 + $2,300).

If Council decides not to construct a new ticketing booth, it is recommended that an information sign directing patrons to the existing two ticket booth locations be erected on the Guildford Road fence, estimated at $800.

RISK MANAGEMENT

Revenue Streams

Initial investigations suggest that the Western Australian Football Commission would not provide financial support towards the proposed ticketing booth project.

OPTIONS

At this time, Council is presented with two options:

Construct a new hardstand ticketing booth on the Guildford Road side at Steel Blue Oval Bassendean; or
Resolve that the current number of ticketing booths is sufficient.

COMMENT

Steel Blue Oval Bassendean is Crown land vested in the Town.

If Council approves for the provision of a new ticketing booth, it is proposed that the project would involve the construction of a booth with dimensions similar to the existing Old Perth Road entry gate and built on a 3 metre x 8 metre hardstand floor.

Due to the lack of space along the Guildford Rd fence, the potential area which the proposed ticketing booth may be located is limited (See diagram attached).

The Conservation Plan for the Oval defines the proposed location as “an area of some Heritage significance”. As such, the proposed design may or may not be sufficient under the Heritage Council’s guidelines, so would need their prior approval.

The feedback from the Club suggests that the main issues in terms of the existing ticketing booth facilities are the lack of visibility from Guildford Road and the walking distance for patrons travelling to the Oval from the Success Hill train station via Thompson Road.

When attending sporting venues, including AFL/WAFL venues, it is considered acceptable for patrons to be required to walk short to medium distances to a particular gate/entry point. For example, patrons who travel via the train to Subiaco Oval to watch the Eagles or Dockers, generally have to walk 500m – 1000m to access the appropriate entrance gate.

In relation to Steel Blue Oval Bassendean, if undertaking safe pedestrian practices by crossing at the Guildford Road/West Road traffic lights, the distance that patrons are required to walk via Thompson Road to the existing ticketing booths are as follows:

Rose Garden Gates – 380m; and
Old Perth Road Gate – 435m.

In comparison, the walking distance to a new booth proposed for Guildford Road would be approx 255m. In summary, in the absence of a third ticketing booth, patrons are required to walk an extra 125m to access the Rose Garden gate or 180m to access the Old Perth Road gate.

Prior to the construction of the Bassendean skate park in 2007, the ABC TV outside broadcast van obtained access to the Oval via West Road and parked behind the Bill Walker Stand. However, due to the development of the new skate park and fencing in this area, the ABC has since been relocated to the car park directly outside the SDFC administration building. The Town has received feedback that this location is not ideal for the ABC outside broadcast van due to distance to power outlets and proximity to walkways/pedestrian traffic. The former Swan Districts FC CEO, Mr Peter Taliangis, had previously advised the Town that the Club’s main priority was to provide appropriate access and a safe/suitable location for the ABC. The construction of a new ticketing booth on Guildford Road would most probably obstruct any future opportunity to provide the ABC with access via Guildford Road.

Last season, the Club had an average attendance of 2,560 people at home games. Officers consider that this attendance figure is not sufficient to justify the construction of a new ticketing booth. Furthermore, at the recent Soundwave Concert an estimated crowd of 14,500 patrons were accommodated via only one gate entry point.

Council may decide to construct a new ticketing booth on the Guildford Road fence line, however, this option is not recommended as the current number of ticketing booths is considered a sufficient amount for the Club’s and other users requirements. It may also obstruct future access for the ABC TV outside broadcast van. In addition, the estimated cost of $23,000 associated with laying the hardstand and constructing a new booth is considered to be too great, compared to the community benefit.

If Council decides that the existing number of ticketing booths is sufficient, it is recommended that a 2 metre x 1 metre directional sign be erected on the Guildford Rd fence line, informing patrons of the locations of the existing two ticketing booths. The intention of this sign would be to better direct patrons on how to obtain entry to the ground via the two existing ticketing booths.

In summary, the Recreation Development Officer recommends that Council maintains the current number of ticketing booths at Steel Blue Oval Bassendean at two. Furthermore, that a directional sign be erected on the Guildford Road fence, advising patrons of the locations of the two existing ticketing booths.

OFFICER RECOMMENDATION – ITEM 10.3

That Council:

Resolves that the allocation of two ticketing booths at Steel Blue Oval Bassendean is adequate to accommodate for usage at the Oval; and
Erects a directional sign on the Guildford Road fence at Steel Blue Oval Bassendean to direct patrons to the two existing entry gates.

10.4 Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean – Owner: Thrifty Car Rental; Applicant: Anthony J Casella (Ref: 2008-223 – Michael Whitbread, Senior Planning Officer)

Report Summary

The proposal seeks Council approval for the development of a suspended car parking deck with a reduced setbacks and on site landscaping.
The applicant has justified the request based on the number of staff employed at the existing development and the additional staff required for the workshop/factory additions
A conditional approval is recommended by the Senior Planning Officer.

PURPOSE

The applicant is seeking approval to construct a suspended deck for the storage of passenger car and light commercial vehicles to be used in association with the adjoining Thrifty vehicle hire business.

The applicant has requested a relaxation to the requirement for a 1.5-metre landscaping strip along the Collier Road Frontage. This is to enable the deck to form a retaining wall abutting the Collier Road, street alignment. The deck will be set at grade and the applicant has provided additional landscaping. This setback relaxation would also enable an additional 16 cars to be accommodated on site.

BACKGROUND

The proposed development adjoins an existing Thrifty Car & Truck Rental development on two adjacent lots with road access to Collier Road.

The business is expanding and the owners’ have purchased the adjoining lot to allow for the storage of additional motor vehicles associate with this successful and expanding business.

RELEVANT LAW AND POLICY

Local Planning Scheme No. 10

CONSULTATION

The application proposes to provide an internal private link road between the Collier Road properties and McDonald Crescent.

Due to Collier Road being a controlled access highway the application was referred to the Western Australian Planning Commission (WAPC) for comment. The Town has been advised in writing by the WAPC that it has no objection to the proposal on the grounds that no additional crossovers are proposed to Collier Road.

RISK MANAGEMENT

The variation being applied for is relatively minor in nature, and is the result of the applicant proposing a reasonable design response to the topography of the site.

One area of concern, however, from a planning and urban design perspective, is that any relaxation gained with this application should not be construed as enabling any further variations to Scheme standards.

The applicant has revealed in discussions (and subsequently in writing) that this current application is stage one of a proposal that will in the longer term result in the development of further office facilities on the site.

Being aware of the Town’s concerns the applicant has been indicated in writing that any future development of the site incorporating the deck, would meet Council’s Scheme requirements.

OPTIONS

Council’s options are:

1. To approve the application subject to standard conditions for this form of development including a condition requiring that the additional landscaping be provided;

2. To defer the application pending the submission of revised plans demonstrating the required setbacks to the boundary and improved landscaping; and

3. To refuse the application on the grounds that it does not comply with the setback and landscaping requirements prescribed by the Scheme.

COMMENT

In terms of Scheme requirements and the applicant request for a variation for this form of development under Clause 5.5 of Local Planning Scheme No. 10 states that variation to a standard can only occur providing that Council takes into consideration any relevant planning matters outlined in Clause 10.2. In summary, the issues for consideration under this clause include relevant local or state planning strategies and policies, general amenity and traffic management matters.

The subject site is not unique simply due to having two street frontages, and this in itself is not sufficient reason to support a relaxation in landscaping or setback requirements.

However, what is distinct about this site is the absence of a corner, as an elbow defines the street frontage on McDonald Crescent. In addition the secondary street, Collier Road is set over 2-metres higher than the natural ground level of the site and McDonald Crescent itself. The applicant is seeking to take advantage of this level difference by introducing a suspended concrete deck to provide another level to accommodate an additional 50 car parking bays.

The relaxation to the Collier Road landscaping requirement would enable the applicant to gain an additional row of 16 carbays in the parking arrangement submitted.

Discussions regarding the variations emphasised that a relaxation would only be considered where it could be demonstrated that some compensating landscaping could be provided. The plans submitted indicate that in addition to the verge and partial on-site landscaping it is proposed to extend landscaping an additional 6 metres into the road reserve of Collier Road. The current standard of landscaping and maintenance at the adjoining Thrifty is of a high standard and there is no doubt that a similar landscaping standard would be maintained on this adjoining site.

In summary the site has some features in terms of its relationship to the street frontages of Collier Road and McDonald Crescent that would allow the consideration of an alternative design treatment, particularly given that the Towns policy is intended to provide development control and guidance for conventional corner lots.

Nevertheless, the application has endeavoured to achieve a two street frontage solution, by having the upper level deck face Collier Road, and an entrance with the required setback to McDonald Crescent.

The proposed variations to the development standards in this instance would not set precedence due to the unique factors affecting this lot. The variations are therefore supported on planning grounds can be supported subject to standard and appropriate conditions for this form of development

OFFICER RECOMMENDATION – ITEM 10.4

That Council grants planning consent for development of a car storage facility and suspended concrete deck at Lot 805 (No. 22) McDonald Crescent, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2. Any security fencing along the McDonald Road frontage shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated;

3. The security fencing along the Collier Road frontage of the site shall be of the wrought iron style indicates on the approved plans;

4. The first 2-metres metres of the site along the McDonald Road frontage being landscaped to the satisfaction of Council (Development Control Unit);

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

6. The Macdonald Crescent street verge and the additional areas indicated on the plan, adjacent to the lot 805 being landscaped and maintained to the satisfaction of the Manager Development Services;

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

8. Provision and maintenance of a total of 8 paved car parking spaces measuring 5.5m x 2.5m including a single disabled driver bay, and clearly marked on the ground, with 6m wide paved access ways;

9. Any additional advertising signs to the site being subject to a separate application;

10. The land-use is restricted to storage of motor vehicles with incidental office/vehicle sales. Any proposed changes to the use of the site will required Council’s planning consent;

11. The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site; and

12. Prior to the issue of a building licence a development bond for the sum of $11,000 being lodged with Council to ensure the satisfactory completion of all works associated with landscaping, car parking, accessways and fencing.

Footnote

The Town has been advised by the WAPC that it would not support a crossover to Collier Road from the subject site.

10.5 Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure - 1 Anzac Terrace, Bassendean, Owner: Westchoice Pty Ltd (Ref: LUAP/POLICY/1 – Brian Reed, Manager Development Services)

Report Summary

The Town has granted clearance to the subdivision of the above property on the strength of certain bank guarantees.
The owners of the site would like to finalise the outstanding items and to withdraw the bank guarantees.
The Manager Development Services supports the request subject to certain variations to the offer from the developers.

PURPOSE

The purpose of this report is for Council to consider an offer from the owners of No. 1 Anzac Terrace, Bassendean, to finalise outstanding items of the development.

BACKGROUND

In January 2006, Council granted planning approval to fill and retain the above property subject to conditions.

Subsequently, at the Council meeting held in April 2006, it was resolved that Council accepts the principle of the owners of Lot 301; No. 1 Anzac Terrace, Bassendean, paying to Council a sum that represents the value of providing open space on site, subject to compliance with the provisions of Sections 153, 154 and 155 of the Planning and Development Act 2005.

In November 2008, the former Chief Executive Officer authorised clearance to the subdivision conditions on the strength of bank guarantees as follows:

$248,000 to cover the costs of the Cash in lieu payment.
$20,000 to cover the costs of the upgrade of the drainage infrastructure as required by conditions 7 & 8 below:

7. The existing drainage outfall within the Anzac Terrace road reserve shall be upgraded to the satisfaction of Council. Such upgrading shall include:

a) The installation of a suitable silt trap to prevent oils and nutrients entering the Swan River for a minimum 10-year stormwater event.

b) A suitable method of preventing erosion to the end of the road reserve;

8. The upgrading works required by the above condition shall be completed prior to the clearance of any subdivision condition or occupation of any house on the land, unless an extension of time to comply with the condition is granted by the Manager Development Services.

$10,000 to cover the cost of landscaping.

In depositing the bank guarantees, the developers made the following points:

The Valuation figure for the cash in lieu amount of $248,000 was unacceptable to the developer and that there was an intention to challenge this amount.

The developer considered that it was unfair and unreasonable to impose a condition upon the developer of No 1 Anzac Terrace to upgrade the stormwater outlet. However they were prepared to make a contribution on a pro-rata basis on the number of users to the existing system.

The $10,000 bond was considered more appropriate that carrying out the landscaping prior to the construction of dwellings on the individual lots, which would have had the potential to destroy the plants.

A meeting has recently been held between the developers and Council staff, where the developers wish to resolve the matter in the following manner:

1 Payment of $194,000 as the cash-In-lieu contribution;

2 A gratis payment in good faith of $5,000 for the upgrading of the Town’s drainage Infrastructure; and

3 Payment of a cash bond instead of the current bank guarantee for $10,000.

Each of the issues is discussed further in the comment section below.

RELEVANT LAW AND POLICY

Planning and Development Act 2005

CONSULTATION

No external consultation has been carried out in the preparation of this report.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a low strategic impact.

Environmental Enhancement: To ensure an integrated approach to enhancing the built environment and protecting the natural environmental that provides a sustainable environment for future generations.

OPTIONS

The options for the particular issues are discussed in the comment section.

COMMENT

Issue 1 – Cash-in-lieu amount

The major point of contention with the cash-in-lieu valuation is whether or not the land should have been valued under the 2005 Planning and Development Act or under the Planning and Development Act 1928. In essence, the main difference of the two methods is the date of valuation whereas under the former Act, the date of valuation was taken to be the date the conditional approval was approved by the WAPC whereas the new Act, the date of evaluation is taken as the date Council is required to accept the cash-in-lieu valuation.

It was originally considered by the Manager Development Services, that the land should be valued under the provision of the new Act. However, in a case between the Shire of Peppermint Grove and Owston Nominees Pty Ltd (2008) WASC 38, it was held that the land required to be valued under the former Act. This position has been confirmed by Council’s solicitors.

The Valuer General’s Office has reconsidered the valuation and have concluded that the cash-in-lieu contribution at the date of conditional approval, is $194,000.

It is open to the Town to refer the matter to commercial arbitration but having regard to the above case law, it is considered that little would be achieved in pursuing this course of action other than to increase Council’s legal costs.

It is therefore considered that Council should accept the cash-in-lieu valuation of $194,000. The owners still need to pay Council for the valuation prepared by Landgate and this sum is $967.48.

Issue 2 - Stormwater Management

The developers make the point that they have installed a pollutant trap on the site of the private development that ensures all stormwater discharging from the subdivision into Council’s drainage system is treated. This work has been inspected and cleared by the Swan River Trust. The developers make the point that the Town’s stormwater system does not serve the site of No. 1 Anzac Terrace alone In addition, the developer has advised that it will make an offer of $5,000 in good faith towards a contribution towards the upgrading of the stormwater system.

The Manager Development Services advises that really if the condition was unacceptable to the applicant, they had the right of appeal to the State Administrative Tribunal, however, no such appeal right was exercised.

In a planning sense, a planning condition must fairly and reasonably relate to the development itself and it is evident that the need to upgrade the stormwater system is not caused directly by the development of No. 1 Anzac Terrace.

The payment of a pro-rata amount is supported in principle by the Manager Development Services, and Council may wish to suggest a contribution of $5,000 as satisfying the condition of planning approval.

Issue 3 – Landscaping

The conversion of a bank guarantee to a cash bond is supported.

OFFICER RECOMMENDATION – ITEM 10.5

That:

1. Council accepts a cash-in-lieu payment of $194,000 to satisfy the conditional approval of No. 1 Anzac Terrace, Bassendean;

2. Council reminds the owners of the need to pay Council for the valuation prepared by Landgate in the amount of $967.48;

3. Council is prepared to accept a payment of $5,000, with the funds to be used for the upgrade of the drainage infrastructure as meeting the terms of condition 7 of the planning approval;

4. Council supports the conversion of the bank guarantee to a cash bond of $10,000 for the landscape element at No. 1 Anzac Terrace, Bassendean;

5 Upon payment of the amounts shown in items 1,2,3 and 4 above that the Chief Executive Officer be authorised to cancel the bank guarantees..

10.6 RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Rd East & Lord Street, Bassendean (Ref: ROAD/TENDNG/8 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

Report Summary

OCM – 14/07/06 endorsed State Black Spot Program and the National Black Spot Program funding submission was approved by Main Roads WA.
Tenders have been called for the modification of Traffic signals and Intersection Improvements at the intersection of Walter Rd East & Lord Street Bassendean.
Tenders closed 10.00am Friday 27 February 2009 with one submission received from Quality Traffic Management Pty Ltd. One other tender was received after the deadline, that being from MMM (WA) Pty Ltd
Council officers have evaluated both Tender submissions in case the only compliant tender was found to be not suitable against the selection criteria. Council staff contacted referees and have recommended that Quality Traffic Management Pty Ltd be appointed as the provider for the above service.

PURPOSE

The purpose of this report is:

To present to Council a summary of tenders received against RFT CC060/2008-09 Traffic signal modification and Intersection Improvements – Walter Rd East & Lord Street Bassendean ; and
To seek Council approval to award the contract for the supply of the above service as specified in RFT CC060/2008-09 to Quality Traffic Management Pty Ltd.

BACKGROUND

In 2008, Council endorsed (OCM – 14/07/06) State Black Spot Program and the National Black Spot Program funding submission was approved by Main Roads WA.

The submission included modifications to the traffic signals to provide a pedestrian phase, and the installation of a dedicated right turn lane from Lord Street into Walter Road East. A copy of the design is attached to the March 2009 SCM Agenda for the reference of Council.

The submission showed the estimated cost for this work was $132,000. Main Roads WA will pay 50% of the $132,000 with the Town funding the remainder through the Towns approved 2008-09 Operating Budget.

Contractors were invited to tender for this Request for Tender via an advertisement in the West Australian Newspaper on Saturday 4 February 2008.

RELEVANT LAW AND POLICY

Local Government Act 1995, Local Government (Functions and General) Regulations 2007, Town of Bassendean Tendering Procedures Manual –

OCM - 24/05/08 delegated to the CEO authority to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000, exclusive of GST, and for the inviting of tenders for the supply of contracts over the value of $100,000 without further reference to Council.

The Council requires all purchasing decisions for tenders with a value of over $100,000 to be brought before Council for determination unless expressly identified and itemised by resolution of the Council and furthermore will identify, during the annual adoption of the budget, any specific items below $100,000 on which it wishes to receive a report and to make the final determination on the awarding of the Tender.

CONSULTATION

No consultation has been undertaken in the conduct of this tender or preparation of this report.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

Community Wellbeing

The program for the modifications of traffic signals and intersection improvements at this intersection will ensure these roads are maintained to a satisfactory condition and at an appropriate safety standard level.

Economic Vitality & Financial Considerations

The estimated total dollar value for the provision of this service is $132,000 (GST Ex) within the 2008-09 financial year.

The National Black Spot approved funding amount for this project is 50% ($66,000) of the approved budget ($132,000 GST Ex). If this project does not proceed this financial year then this funding may be withdrawn.

RISK MANAGEMENT

Potential Risk – Failure to appoint a competent contractor may result in a decline in the condition of roads and increase the potential for vehicle accidents.

Probability – Medium

LEGAL LIABILITY

Potential Risk – An increase in Public Liability Claims

Probability – Medium

Failure to properly maintain Council roads may increase the risk of public liability claims through vehicles damage due to potential unsafe roads.

OPTIONS

Council may:

1. Accept the officer’s recommendations as written; or

2. Decide not to proceed with the purchase of this service.

COMMENT

In response to Request for Tender RFT CC060/2008-09, one (1) tender offer was received prior to the tender closing deadline of 10.00am, Friday 27 February 2009 – “Quality Traffic Management Pty Ltd”. One (1) other tender was received after the deadline – “MMM (WA) Pty Ltd”.

Both tender documents were evaluated by the Evaluation Panel but only the tender offer from Quality Traffic Management Pty Ltd was considered for this contract as it met the Tender Compliance Criteria and Qualitative Criteria.

The Tender evaluation panel consisted of the Town’s Contracts & Support Services Coordinator, Engineering Officer and Assets Administrative Officer. Members of the panel assessed each tender against the Qualitative Selection Criteria.

Quality Traffic Management’s tender was deemed to have met the compliance criteria and the following table represents an assessment of both tender offers against the Qualitative Selection Criteria.

Qualitative		<1>	<2>	<3>	<4>
Selection Criteria	Item	Relevant	Key	Tender Resources	Lump	Total
and Weighting		Experience	Personnel	& Understanding	Sum Fee
		20%	15%	15%	50%
Quality Traffic	Score/30	20	20	20	20
Management	Percentage	13%	10%	10%	33%	66%

MMM (WA) Pty Ltd	Score/30	18	19	18	14
	Percentage	12%	10%	9%	23%	54%

Index:

Relevant Experience (20% weighting)
Key Personnel & Skills. (15% weighting)
Tender Resources & Understanding (15%)
Lump Sum Fee (50% weighting)

	OH&S Rating
Name	Satisfactory / Unsatisfactory
Quality Traffic Management	Satisfactory
MMM (WA) Pty Ltd	Satisfactory

Qualitative Criteria

Selection Criterion 1: Relevant Experience (20% weighting)

Quality Traffic Management tender response was rated above satisfactory in this criteria.

Selection Criteria 2: Key Personnel & Skills. (15% weighting)

Quality Traffic Management tender response was rated satisfactory in this criteria.

Selection Criteria 3: Tender Resources & Understanding. (15% weighting)

Quality Traffic Management tender response was rated satisfactory in this criteria.

Selection Criteria 4: Consideration for Price (50% weighting)

Quality Traffic Managements tender offer came within budget and was rated accordingly.

The following Tenderers’ Cost Summary Table represents all tender offers received. 12 June 2009 is the estimated completion date for this project.


Tender Details:	RFT CC060 Traffic Signal Modification and Intersection improvements – Walter Rd East – Lord Street Bassendean
Budget $132,000

Roads / Streets	Quality Traffic Management	MMM (WA) Pty Ltd *


Component 1.	$30,411.85	Did not offer a price

Component 2.	$75,865.38	$92,949.00

GST	$10,627.71	$9,294.90

Total Cost (GST Inc)	$116,904.94	$102,243.90

Note 1: ** This Tenderers offer did not indicate a price offer for Component 1 of this Request for Tender.

OFFICER RECOMMENDATION – ITEM 10.6

That Council appoints Quality Traffic Management Pty Ltd as the Contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC060/2008-09 Traffic signal modification and Intersection Improvements – Walter Rd East & Lord Street Bassendean.

10.7 Guildford Road – Median Landscape Treatment (Ref: ROAD/MAINT/3 – Ian McDowell, Manager Asset Services and Mark Armstrong, Parks and Gardens Supervisor)

Report Summary

Council has allocated $20,000 in the 2008/09 Capital Budget for the upgrading of the median islands in Guildford Road.
The Town has engaged a landscaping consultant to provide a landscape design for the median islands.
Officers are seeking Council endorsement of the design.

PURPOSE

The purpose of this report is to seek Council’s endorsement of the landscape design for the Guildford Road median islands between North Road and Old Perth Road.

BACKGROUND

$20,000 was allocated in the 2009/10 Capital Budget to upgrade the landscape treatment for Guildford Road median islands.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

Asset Services have engaged a landscape design consultant to provide a landscape design for the Guildford Road median islands. Officers are seeking Council endorsement of the proposed design.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a low strategic impact.

Although the specific species of plants to be used has yet to be determined, the concept plan is based on creating a biodiversity hot spot through the use of Australian Flora. Plant selection will be determined by the Parks and Gardens Supervisor in consultation with the Director Operational Services and the Town’s Consultant Environmental Officer.

The design will also result in reduced water consumption through hydrozoning in the area. This is consistent with the Town’s Water Conservation Plan for Groundwater.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Guildford Road is the main road corridor through the Town of Bassendean. Once completed the new landscaped median islands will improve the amenity and appeal of the Town.

Council allocated $20,000 in the 2008/09 Capital Budget to upgrade the median islands in Guildford Road. Approximately $3,000 has been spent to date in the design process.

At the time of writing this report Officers are still in the process of preparing costs for the proposed landscape treatment. If Council endorses this design it is intended to use the balance of the 2008/09 funds to carry out some preliminary works and/or the ordering of materials, and to seek additional funding in the 2009/10 Capital Budget to carry out the landscape treatment.

RISK MANAGEMENT

The proposed concept will provide central plantings down the centre of the median and provide a boundary or gap between these and the road. This will improve safety for staff working in the area and will reduce the need to engage contractors to carry out traffic management during routine maintenance activities by the Town’s Parks and Gardens staff.

OPTIONS

Council may:

1. Endorse the landscape design as presented; or

2. Endorse the landscape design as presented with changes; or

3. Choose not to endorse the landscape design as presented.

COMMENT

Copies of the proposed design are attached to the March 2009 Standing Committee Agenda for the reference of Council.

The proposed works will involve the removal of much of the existing vegetation, and several exotic trees (Robinia inermis – Moptop). All of the grass trees and other native trees, other than one that is in decline, will be retained.

The median landscape will comprise three zones: garden, trees, and boundary. Vegetation will be planted so as to provide clear access between the road and vegetation and will allow staff to safely carry out routine maintenance activities associated with our street gardens.

OFFICER RECOMMENDATION – ITEM 10.7

That Council:

1. Endorses the Guildford Road median landscape design as attached to the March 2009 Standing Committee Agenda; and

2. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for an allocation of funds to complete the installation of the proposed landscape treatment.

10.8 Public Toilet Strategy and Design (Ref: COUP/DESCONT/1 – Ian McDowell, Manager Asset Services; Patrick Quigley, Manager Leisure Services)

Report Summary

The Town has developed a Public Toilet Strategy and Design Guidelines document and is seeking Council endorsement of this document.
The Town has surveyed community and user groups of the Ashfield, Point and Jubilee Reserves’ public toilets and is presenting the results to Council.
Officers are investigating design options for new public toilets and propose a Council Workshop be held to involve Council in the process.

PURPOSE

The purpose of this report is to:

1. Seek Council endorsement of the Town’s Public Toilet Strategy and Design Guidelines document; and

2. Provide an update on the progress to date on the replacement toilets at Ashfield Reserve, Point Reserve, and Jubilee Reserve.

BACKGROUND

In June 2008, Philip Griffiths Architects carried out an architectural assessment of the Town’s public toilet facilities. The intent of the assessment was to determine the structural integrity of the facilities and to provide recommendation for their refurbishment or replacement.

From this assessment, the Town developed and updated Public Toilet Management Program that was endorsed by Council in August. This program, based on the architect’s recommendations, included the construction of new facilities at Ashfield Reserve (2009/10), Point Reserve (2010/11), and Jubilee Reserve (2011/12).

In this current financial year, Council allocated $50,000 to conduct a study to determine community needs and to prepare a design to meet those needs.

During the investigation of design options, Officers came across a Public Toilet Strategy and Design Guidelines document developed by the City of Frankston in Melbourne. The City of Frankston has given the Town permission to adapt its document to suit our requirements.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

In September 2008, the Town developed a community survey to seek feedback on the current/future community needs for the three public toilet facilities that are listed for replacement. The methodology used involved a “self-completion” survey that was distributed to residents within a 500 metre radius of each of the three public toilets. It was also sent to known sporting user groups of the reserves.

A total of 450 surveys were distributed, with 95 completed surveys returned. This equates to a 21% return rate that statistically should provide respondent feedback with approximately 90% accuracy (ie. discrepancy of + or – 10%).

The report on the community survey is attached to the March 2009 Standing Committee Agenda for the reference of Council.

The Public Toilet Strategy and Design Guidelines document has been reviewed and endorsed by the Town’s Asset management Taskforce.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

The majority of people who completed the community survey considered that the public toilet facilities at Ashfield, Point, and Jubilee Reserves were not well presented. The age and design of these facilities detracts from the overall amenity of the reserves in which they are located.

It is incumbent on Officers and Council to develop contemporary designs for public toilets that not only meet the requirements of the users, but also enhance both the natural and built environment.

Anti-social behaviour in and around the Town’s public toilets is a problem of varying degrees, depending on the location of the toilet. The recent community surveys supported the inclusion of anti-social deterrents such as music, lighting, and urban art.

In August 2006, Officers completed an in-house audit of the Town’s public toilets that included an assessment against the principles of Crime Prevention Through Environmental Design (CPTED). The ratings for the three toilets programmed for removal were as follows:

1. Ashfield Reserve – Excellent (92% scored);

2. Jubilee Reserve – Above Average (78% scored); and

3. Point Reserve – Below Average (43% scored).

The audit reports from August 2006 for these three facilities are attached to the March 2009 Standing Committee Agenda for the reference of Councillors.

The Public Toilet Strategy and Design Guidelines document advocates a contemporary approach to the design of any new public toilet facilities that will include consideration of all of the crime prevention through environmental design (CPTED) principles.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Council has allocated $50,000 in the 2008/09 Capital Budget for public toilet upgrades. This includes preparation of designs, applications processes, and site preparation in readiness for the construction of new facilities. This amount was reduced to $25,000 in the February 2009 Budget review.

The following table provides a breakdown of our expenditure to date, purchase orders that have been raised, and options for proposed future expenditure against this and future budget allocations:

Details	Price	Comment
Costs associated with Community Survey	$400.00	Completed
Preliminary design for public toilet prototype	$6,800.00	Order raised
Detailed design and documentation for public toilet prototype	$11,350.00	Dependant on acceptance of preliminary design
Installation of gates and grilles – West Rd public toilet (skate park)	$9,000.00	Order raised – works scheduled for March/April 2009
Total:	$27,550.00

RISK MANAGEMENT

The process employed by Council and Officers to determine the appropriate public toilet design is such that it mitigates potential risks. The intent is to involve Council and the community to ensure that we provide public toilet facilities that meet the needs of users whilst ensuring consideration is given to environmental factors and the need to reduce the opportunity for anti-social and criminal activity.

The development of the Public Toilet Strategy and Design Guidelines document will enable a consistent approach to be taken with regard the design and upgrade of the Town’s public toilets. This document is designed to be dynamic inasmuch as it will be reviewed and amended as required to ensure the designs for our public toilets in the future remain contemporary. For example, many of the pictures are from the City of Frankston. As we develop our own toilets to a contemporary design, these pictures will be replaced with local content.

OPTIONS

1. Council may endorse the Town of Bassendean Public Toilet Strategy and Design Guidelines document, or not; or

2. Council may agree to the conduct of a Councillor’s workshop to further discuss design options and the management of our public toilets, or not.

COMMENT

There are several different options available to Council prior to making a decision on which design/s best meet the needs of the community. In order to provide Council with an opportunity to discuss these in an open forum and in detail, it is proposed to have a Councillors’ Workshop on a date to be decided by Council.

The following is a brief summary of the options identified by Officers for consideration at this workshop.

Exeloo Self-Cleaning Public Toilets

These typically come with the following standard fixtures, fittings and features:

Automated floor washing and drying system;
Automated door opening, closing and locking system;
Electric toilet paper dispensing system;
Automated hand washing basin and drying station;
Musak voice messaging and audio instruction;
Sanipad disposal chute and bin; and
Needle disposal chute and bin.

Advantages to this style of toilet is reduced cleaning costs, and reduced opportunity for anti-social and criminal activity.

These are usually only a single or double pan unit and range in cost from $90,000 to $250,000 installed. To maintain the current level of service (5 pans) at Ashfield Reserve for example may require a capital outlay in the vicinity of $600,000 (estimate only).

Exeloo also produce a kit version of this style of toilet that can be retrofitted to existing buildings.

Landmark Kit-Form Public Toilets

The provide a more rustic design with similar floor plans, fixtures, fittings, and features as the purpose built, contemporary public toilet buildings.

The main advantage of these is cost. They range from $50,000 installed for a three pan arrangement, to $80,000 installed for a five pan arrangement.

Purpose Built Designed Public Toilets

The advantage of the purpose built designed public toilet is that it is indeed purpose built. The configuration of the toilet and the facilities contained therein can be designed to meet the needs of the community and existing service standards. These can also be designed to include additional features such as storage areas that are not always available with the other design options.

The cost of these facilities is dependant on final design and construction materials but is expected to be in the range of $170,000 to $350,000.

Information on the Exeloo and Landmark public toilets are included in the March 2009 Standing Committee Agenda.

Public Toilet Strategy and Design Guidelines

As mentioned earlier in this report, the Town has adapted the City of Frankston’s Public Toilet Strategy and Design Guidelines document to meet our needs.

The purpose of this document is to provide and maintain safe, accessible, clean and environmentally responsible public toilet that meet the needs of the community. The guidelines will guide the design of future public toilets within the Town and the refurbishment of existing toilets. It is predominantly aimed at those free-standing facilities located within the Town’s parks and reserves.

Public Toilet Management Program – Progress to Date

To reduce the opportunity for anti-social and criminal behaviour at the West Road and Sandy Beach public toilets, the Town has arranged for steel gates and grilles to be fitted that will allow these to be locked in line with other public toilets in the Town.

Consideration is also being given to fitting steel gates over the doors at the Success Hill facility to protect the doors from ongoing vandalism.

The management program endorsed by Council in 2008 lists the following public toilets for replacement (subject to the allocation of a budget by Council):

1. Ashfield Reserve – 2009/10;

2. Point Reserve – 2010/11; and

3. Jubilee Reserve 2011/12.

Officers have surveyed community and user groups to determine their needs and wishes in relation to the design of new facilities.

The requirements of the users of the Ashfield and Jubilee facilities are closely aligned. They require safe, well lit facilities that provide access for disabled members of the community, and storage for local sporting groups. Most respondents to the survey support the retention of these facilities in their current location.

Anti-social and lewd behaviour within the Point Reserve public toilet is a major concern for nearby residents and users of the reserve. The location and design of the building provides ample opportunity for concealment and as such many people avoid using it.

Most would like to see this facility moved closer to the reserve, however, logistically this poses many problems primarily associated with plumbing (the requirement for a pumping station) and proximity to the river (Swan River Trust and Department of Indigenous Affairs approvals). Moving the facility closer to the road also poses problems associated with disability access and child safety.

An option for the Point Reserve public toilet may be to construct a smaller (2-3 pans) facility in the existing carpark, with doors opening directly to the outside (no common areas).

In January 2009, the Department of Environment and Conservation wrote to the Town advising that under new legislation, Ashfield Reserve has been classified as a possible contaminated site (due to its previous use as a landfill site).

Until such time as the site has been properly assessed and a risk assessment developed, any applications for future development, such as the construction of a new public toilet, are likely to be delayed pending the results of such an assessment.

The Town has received one proposal to carry out a Preliminary Site Investigation (PSI) at a cost of $14,400. However, following the PSI, there will be a requirement to carry out a Detailed Site Investigation (DSI). The advice from the consultant on this is as follows:

“It should be noted that prior to any soil or groundwater sampling it is essential that a PSI is undertaken for the site to determine the potential contaminates and to enable the development of a suitable Site Sampling and Analysis Plan, and a Site Safety Plan. Until the PSI is completed it is not possible to provide an accurate price for undertaking the DSI”.

Officers consider this approach may exceed DEC requirements given that Ashfield Reserve is an active POS. Officers are currently negotiating with the contractor and seeking advice from EMRC on the matter.

In light of these requirements, it is highly unlikely that the Town would be in a position to construct a new public toilet within Ashfield Reserve in 2009/10 as intended. All issues associated with the design of replacement facilities would be a topic for discussion at the proposed Councillor workshop.

OFFICER RECOMMENDATION – ITEM 10.8

That Council:

1. Endorses the Town of Bassendean Public Toilet Strategy and Design Guidelines document; and

2. Programs a Councillor Workshop on _______________ to discuss specific design and location options for the construction of new public toilet facilities at Ashfield Reserve, Point Reserve, and Jubilee Reserve.

10.9 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan (Ref: COUP/PROGM/1 – Simon Stewert-Dawkins, Director Operational Services)

Report Summary

In 1994, the Heritage Council of WA entered 1 Surrey Street, Bassendean onto the permanent register of Heritage Places.
OCM - 16/06/05 Council adopted a Conservation Policy and Development Guidelines.
OCM – 5/03/08 Council adopted the 1 Surrey Street, Bassendean Conservation Management Plan.
OCM – 5/03/08 resolved to explore opportunities for residential use of the residence, including a caretaker function, as an appropriate function for the place in accordance with Guide 2.16 of the Conservation Management Plan.
OCM – 5/03/08 Council added an additional note to the officer recommendation stating that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum.
July 2008, a report submitted to Council on exploring residential use of building and caretaker function.
OCM – 18/07/08 resolved to defer the report to a later date to enable further discussion.
This report is provided for Council for consideration.

PURPOSE

The purpose of this report is to advise that discussions have occurred with Museum Australia WA, the Heritage Conservation Consultant and Bassendean Historical Society in accordance the July 2008 (OCM – 18/07/08) Council resolution.

BACKGROUND

In 1988, the Town of Bassendean purchased what is now known as 1 Surrey Street which includes the Pensioner Guard Cottage (1856-1857, 1991-1993) and the attached Residence (c1893, c 1952). Council at the time recognized that the Pensioner Guard Cottage was a rare remaining example of its type in the State and therefore prompted the decision to acquire and restore the Pensioner Guard Cottage.

In 1994, the Heritage Council of Western Australia placed 1 Surrey Street (Pensioner Guard Cottage) onto the permanent State Register of Heritage Places under the Heritage Act.

In 2002, a report was prepared by Paul Bridges and Val Humphrey on a Pensioner Guard Museum Project. The intention of the project was for the Cottage to become a tourist attraction shared with the wider community.

In June 2005 (OCM - 16/06/05), Council adopted a Conservation Policy and Development Guidelines and as a consequence listed funding in the 2006/07 budget for a Conservation Plan to be developed at 1 Surrey Street (Pensioner Guard Cottage), Bassendean.

The Town liaised with, and obtained the Bassendean Historical Society feedback in the appointment of Ms Laura Gray, Heritage and Conservation Consultant, and Ms Irene Sauman, Historian, to provide the Conservation Management Plan.

In February 2008, the draft Conservation Management Plan was presented to Council for consideration, however the report was deferred and in March 2008 (OCM – 5/03/08) Ordinary Council Meeting resolved to:

“1. Adopt the 1 Surrey Street, Bassendean Conservation Management Plan dated December 2007 prepared by Ms Laura Gray, Heritage and Conservation Consultant in association with Ms Irene Sauman, Historian, to guide the future use and development of the place;

2. Explores opportunities for residential use of the residence, including a caretaker function, as an appropriate function for the place in accordance with Guide 2.16 of the Conservation Management Plan;

3. Notes that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum;

4. Lists funding in the 10 Year Strategic Financial Management Plan to undertake conservation works at 1 Surrey Street, Bassendean as detailed in Section 16.0 of the Conservation Management Plan;

5. Seeks relevant funding to undertake conservation works for 1 Surrey Street, Bassendean in accordance with adopted budgets as detailed in Section 16.0 of the Conservation Management Plan; and

6. Notes the February 2008 Standing Committee Report that indicates the Town has in place and existing Building Inspection and Maintenance Program that incorporates the Conservation Management Plan inspection and maintenance requirements.”

Also at the March 2008 Ordinary Council meeting (OCM - 6/03/08 refers), it was resolved that Council notes OCM - 12/11/04 as shown below.

"If, in the event of the sale of the Masonic Hall site, includes in any future business plan prepared in accordance with Section 3.59 of the Local Government Act 1995 for the development of the Masonic Hall property, a proposal that proceeds of $150,000 be placed in reserve from the sale of the Masonic Hall site for the future refurbishment of the 1 Surrey Street property".

As a result of the above Council resolution, a follow up report was submitted to Council in July 2008 that explored opportunities for residential use of the residence, including a caretaker function.

In essence, the July 2008 report suggested that if Council resolves to rent out the residence (c1893, c 1952) to provide a caretaker function that, in accordance with the Strategic Financial Management Plan, funding for restoration works were not planned to occur until the draft 2011/12 budget. However, the residence will not be able to be occupied until 2014/15 when the renovations would have been completed.

Council resolved in July 2008 (OCM – 18/07/08) that this item be deferred to a later date to enable:

1. Representatives of the Bassendean Historical Society to meet with the CEO, as requested on 5 June 2008;

2. The Bassendean Historical Society time to formally consider the Conservation Management Plan and respond accordingly; and

3. An opinion to be sought from Museums Australia concerning the Museum proposal and the proposal to place a caretaker in the residence.

On 22 July 2008, the previous Chief Executive Officer and the Director Operational Services met with three representatives from the Bassendean Historical Society.

In September 2008, a copy of the following documents were provided to Museums Australia WA

2002 by Paul Bridges and Val Humphrey on a Pensioner Guard Museum Project
1 Surrey Street - Recommendations pertaining to the Museum proposal in the context of the Conservation Management Plan
1 Surrey Street - Conservation Management Plan

After a meeting with Museums Australia, a letter of response dated 3 March 2009 was provided to the Town.

As Councillors are aware, the adopted Conservation Management Plan provides a number of guidelines to assist the Town manage the place and the proposed conservation works.

The specific key recommendations in the Conservation Management Plan, as it relates to this agenda item, are as follows:

Guide 2.13 Any new work to the building should be sympathetic with the remaining fabric of Some, Considerable or Exceptional Significance, or able to be reversed without damage to the surrounding fabric at a later date.

Guide 2.14 It is very important to the ongoing viability of the place to establish an appropriate and viable function. The choice of a compatible use can be essential to the survival of the significance of a building, as all uses require some changes to accommodate their needs.

Guide 2.15 Any future compatible uses and users must not compromise the significance of the place as described in the Statement of Significance.

Guide 2.16 Opportunities for residential use of the residence (c.1893, c.1952), including a caretaker, should be explored, as an appropriate function for the place. A caretaker function in the residence would optimise the interpretation and museum viability of the Pensioner Guard Cottage.

Guide 4.2 The Town of Bassendean must refer any development proposal to the Heritage Council for approval prior to endorsing any proposals, and cannot act contrary to the Heritage Council recommendation.

Guide 5.5 Future compatible uses for 1 Surrey Street, Bassendean must:

• Take opportunities to retain or reinstate its integrity by using the place as originally designed and intended where practicable in a contemporary society.

• Take the opportunities presented for the restoration of fabric.

• Not compromise the significance of the place as described in the Statements of Significance.

• Not require alteration to any fabric described as being of Some, Considerable or Exceptional Significance in the Statements of Significance.

• Require only adaptations, partitioning or fixtures that can be easily removed or reversed in the future without causing damage to fabric of Some, Considerable or Exceptional Significance.

Guide 5.6 In terms of long-term viability, the place needs to be occupied and used for viable and appropriate functions.

Guide 6.2 Do not consider any future use or development that would diminish the significance of the place.

RELEVANT LAW AND POLICY

Metropolitan Region Scheme Act 1959;

Heritage Act 1990;

Local Govt Act 1995;

Conservation Policy and Development Guidelines;

1 Surrey Street - Conservation Management Plan;

Asset Management Policy.

CONSULTATION

On Tuesday 17 February 2009, a meeting was held at 1 Surrey Street with the following:

Museums Australia WA, Executive Officer; Ms Jane King;
Heritage Conservation Consultant; Ms Laura Grey;
Director Operational Services;
Bassendean Historical Society – President Ms Lesley Sinclair and representative Mr Paul Bridges; and
Cr Stubbs.

Issues associated with exploring opportunities for residential use of the residence (c.1893, c.1952), including a caretaker function were discussed. There was agreement between the Heritage Conservation Consultant, Museums Australia WA and the Bassendean Historical Society, that increased compatible use of the facility would optimise the interpretation and museum viability of the Pensioner Guard Cottage.

The Director Operational Services advised that the Town of Bassendean’s Cultural Plan objectives for the “Learning and Sharing Centre” or Residence (c1893, c 1952) allowed organisations to use the residence for meeting purposes associated with their objectives and that the Cultural Plan also stated that relevant local interest groups and others should use the facility as an art and cultural venue.

Museums Australia’s WA Executive Officer advised that an art centre with exhibition space would be considered a possible compatible use of the buildings. The Bassendean Historical Society indicated they would be happy having compatible uses of the building facilities.

During the discussions Museums Australia WA Executive Officer suggested that the next stage for 1 Surrey Street project was for the Town to apply for grant funding to develop an Interpretation Plan that took into consideration the plans already completed and increase understanding of Bassendean’s complete history since settlement.

After a meeting with Museums Australia, a letter of response dated 3 March 2009 was provided to the Town. See correspondence attached to the March 2009 Standing Committee agenda.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

Environmental Enhancement: To ensure an integrated approach to enhancing the built environment and protecting the natural environment that provides a sustainable environment for future generations.

In accordance with the Conservation Management Plan, any new work to the building should be sympathetic with the remaining fabric of some, considerable or exceptional significance, or able to be reversed without damage to the surrounding fabric at a later date.

Council’s Asset Management policy states that the priority is to ensure that the Town’s existing assets are maintained and rehabilitated to maximize the whole of life opportunity of existing assets before embarking on the acquisition of additional assets.

Council resolution (OCM – 5/03/08) resolved to explore opportunities for residential use of the residence, including a caretaker function, the residence (c1893, c 1952).

OCM – 5/03/08, item number 3, states that Council “notes that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum.”

It should be noted that this additional Council resolution was added to the officer’s original Standing Committee recommendation and as a result altered the direction originally intended by the Conservation Management Plan and as a consequence the follow up report was provided in July 2008 discussing a caretaker in residence option.

As a result of OCM - 5/03/08, further discussions occurred with the Heritage Conservation Consultant, with the following feedback being provided regarding Guide 2.16:

“As discussed at our previous meeting, the concept of a residential caretaker who is there just to live there...on the basis of providing accommodation for them and a use for the place...is not in my opinion a positive response to caretaker notion. However, your definition does define the function more specific to the priority function of the place, and could be as simple as (as defined) the person responsible for the museum or interpretive function and has a presence on site...preferably on a daily or very regular basis...

In re-reading the Guide 2.16, I believe I was referring to the entire house being a residence and the Pensioner Guard Cottage being a completely separate entity, stand alone as it currently works.... And the 'caretaker'...or tenant in the residence would have nothing to do with that function (and relatively strict conditions in reference to that - and the Town take care of the gardens and maintenance to ensure positive presentation). Just revert the place to its original function. In terms of viability, it supports the place and there is a security element to the Pensioner Guard cottage. ...

The concept of a 'caretaker' living in part of the residence and meeting and greeting or having anything to do with the museum or interpretive function of the place is totally NOT supported.”

Correspondence (see attached) dated 3 March 2009 from Museum Australia states that the proposal to install a “caretaker” in residences would be an unsatisfactory solution and advises that a compatible use of the residence (c1893, c 1952) would be a museum; community meeting place, interpretive centre, etc would comply with the requirements of the Conservation Plan.

In regards to current use of the residence, the Manager Leisure Services advised that the Bassendean Historical Society hires the residence (c1893, c 1952) known as the Learning & Sharing Centre once a month for its meetings and is the only user of the building. The Bassendean Historical Society also opens the Pensioner Guard Cottage to the public on a Sunday once a month.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

The July 2008 Standing Committee report advised that a local real estate agent had indicated the potential rental income for the residence (c1893, c 1952) was estimated at $280 to $300 per week or approximately $14,560 per year and depending on the level of the caretaker function, the weekly rental would be reduced accordingly. However as mentioned above, the Conservation Consultant advised that providing accommodation is not in her opinion a positive response to caretaker notion and Museum Australia also state this would be an unsatisfactory solution.

As mentioned above, Museums Australia WA suggested that the next stage for the 1 Surrey Street project was for the Town to apply for grant funding to develop an Interpretation Plan that takes into consideration the plans already completed.

Grant funding is available via the Community Cultural and Arts Facilities Fund (CCAFF). Applications to the CCAFF 2009 program closes on Friday, 24th April 2009 for projects commencing August 2009 onwards.

Lotterywest and the Heritage Council are potential funding sources in order to develop an Interpretation Plan.

Museums Australia WA has advised that the cost to develop an Interpretation Plan would be approximately $15,000 to $25,000.

In 2008, the Heritage and Conservation Consultant engaged a heritage builder to provide estimated costs to undertake conservation works and a price of $264,200 was provided in accordance with priorities listed in the Conservation Management Plan. The proposed works are planned to be listed in the draft Strategic Financial Management Plan for Council consideration, as follows:

1 Surrey Street – Costed Scope of Works	2009/10	2010/11	2011/12	2012/13	2013/14	2014/15	2015/16
Develop Interpretation Plan	25,000
Prepare detailed drawings & specifications		30,000
Obtain Heritage Council and Building Development approvals		√
Substructure & drainage works			15,000
Pensioner Guard Cottage refurbishment			30,000
Residence & additions				65,500
Residence & additions					108,000
Rear scallion verandah and fire place						34,000
Timber floors to residence & additions restored							11,700

It should be noted that the estimates above were prepared at a time when building costs were increasing dramatically; therefore the estimated costs will be reviewed during the preparation of the detailed drawings and specifications.

To assist in the future conservation works at 1 Surrey Street, it is anticipated that approximately $150,000 will be available from the proposed sale of the Masonic Hall and the Town will submit grant applications to various Government agencies and Lotterywest.

Should Council wish to renovate the 1 Surrey Street buildings faster than outlined above, this can be achieved with the designs and statutory approvals being completed in one year and then the renovations being completed on a shorter staged process or as a whole.

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

The Manager Development Services has advised that the 1 Surrey Street residence (c1893, c 1952) property had no “planning” history for the site in terms of applications to use the building for any particular use.

A report to Council in August 1995, by the former Recreation Manager, recommended the “residence” building be used for leisure courses.

As a result, there was a former lease agreement for the Residence (c1893, c 1952) known as the “Learning and Sharing Centre” which allowed this organisation to use the residence for meeting purposes associated with their objectives.

As mentioned above, the Town’s Cultural Plan objectives for the “Learning and Sharing Centre” or Residence (c1893, c 1952) allowed organisations to use the residence for meeting purposes associated with their objectives and that the Cultural Plan also stated that relevant local interest groups and others should use the facility as an art and cultural venue.

The Manager Development Services advised that Council may take these uses to be the current uses. Therefore, the residence would be either a “civic use” or a “community purpose”.

“Civic use” means premises used by a government department, an instrumentality of the Crown, or the local government, for administrative, recreational or other purposes;

“community purpose” means the use of premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit.

In regards to the 2002 Pensioner Guard Museum proposal, (produced by Paul Bridges and Val Humphrey), the Manager Development Services has advised that any change for a use of the site would require a change to the purpose which can be dealt with administratively by the Town.

In regards to the proposal to prepare an Interpretation Plan, a requirement of Heritage Conservation is that places are “interpreted”. Interpretation is the process of explaining to people the significance of the place or object they have come to see, so that they enjoy their visit more, understand their heritage and environment better, and develop a more caring attitude towards conservation.

Museum Australia WA stated in their letter dated 3 March 2009 the following:

An Interpretation Plan/ Strategy will encompass broader cultural heritage themes with the Surrey St site as the hub for stories of Bassendean’s development from its connection to indigenous storylines along the river, early colonial settlement, the Pensioner Guards, the coming of the railways, commerce and trade, and including 20th century developments. These wider themes would ensure the opportunity for wider community engagement particularly with local schools, and allowing linkages to the heritage and cultural tourism activities of neighbouring municipalities eg City of Swan, Guildford Heritage precinct”

Therefore the aim of developing an Interpretation Plan is to increase understanding, manage visitor flow, manage the site, influence behaviour and beliefs and improve the financial management of the site.

OPTIONS

Council may:

1. Apply for grant funding in July 2009 to develop an Interpretation Plan that will add to the knowledge and information required for the detailed design phase, or not;

2 Undertake the Detailed Design Phase and commence the Restoration Works in accordance to the Conservation Management Plan; or

3. Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works.

COMMENT

The Conservation Management Plan’s overall recommendation is that 1 Surrey Street, Bassendean, be retained and conserved and it is very important to the ongoing viability of the place to establish an appropriate and viable function.

The Conservation Management Plan indicates that the choice of a compatible use for building is essential to the survival of the significance of a building and that all uses will require some changes to accommodate their needs.

In accordance with the “Economic Vitality and Financial Considerations” section above, it is suggested that funding be listed in the draft 2009/10 Budget to complete an Interpretation Plan and for this plan to be used to further guide the detailed design phase of the conservation works.

The “Economic Vitality and Financial Considerations” section also suggests that the interpretation plan, detailed design phase and restorations works could be undertaken over 7 years, however, Council may wish to fast track the program. To fast track the program, the Interpretation Plan should still be completed, then the detailed design phase and the required statutory approvals. After this the restoration works could be undertaken in 1 year. Therefore; reducing the program to 3 years.

Based on the information outlined above, it is recommended that Council not pursue the option of a “caretaker” or custodian hired to take care of the residence (c1893, c 1952) and that the Town continues to encourage compatible use of the residence for meeting purposes, including arts and cultural activities in order to achieve increased use of the facilities.

OFFICER RECOMMENDATION – ITEM 10.9

That Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

3. Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.

10.10 RFT CC061/2008-09 – Construction of a Shared Path in Collier Road Between Iolanthe and Fairford Streets, Bassendean (Ref: ROAD/TENDNG/9 – Brian Reed, Manager Development Services, Ian McDowell, Manager Asset Services)

Report Summary

$127,325 has been allocated in the 2008/09 Capital Budget for the construction of a shared path in Collier Road between Iolanthe and Fairford Streets.
The Town has received a $50,000 grant from the Perth Bicycle Network for the construction of the path.
TADWA will contribute a further $60,000 in accordance with the lease conditions of their facility in Collier Road.
Officers recommend accepting the contribution from TADWA providing the construction of the path falls within the budget allocation.
Officers are seeking Council delegation to the CEO to award the Tender.

PURPOSE

The purpose of this report is:

1. To seek Council’s delegation to authorise the CEO to award Tender CC061/2008-09, for the construction of a shared path in Collier Road between Iolanthe and Fairford Streets, to the Tenderer considered to be the most advantageous to Council; and

2. To seek Council’s endorsement to the TADWA contribution to the project.

BACKGROUND

An amount of $127,325 has been allocated in the 2008/09 Capital Budget for the construction of a shared path in Collier Road between Iolanthe and Fairford Streets.

The Town has received a $50,000 grant from the Perth Bicycle Network (PBN) to assist with the construction costs.

In addition to the above grant from the PBN, a condition of the lease between Tadwa and the Town of Bassendean requires that Tadwa shall be responsible for the costs of construction of a footpath linking the existing footpath from their premises to Iolanthe Street.

At a Special Council meeting held in December 2007, Council agreed to very the lease agreement, in response to escalating costs in terms of the remediation of the Tadwa Site. The relevant resolution is reproduced below.

“SCM - 2/12/07 - MOVED Cr Gangell, Seconded Cr Elgar that Council advises Technology Assisting the Disabled (TADWA) that it is prepared to negotiate a variation to the lease agreement to allow the footpath to be constructed at TADWA’s expense at a future date to be determined.”

Inasmuch as the TADWA building is completed and the footpath is soon to be constructed, it is considered appropriate to consider the issue of the organisation’s contribution to the footpath, and this issue is discussed further in the comment section below.

Due to matters beyond the control of staff the design and approvals process for the path took longer than anticipated. MRWA approval for the line marking aspects of the project took several months and was only received in mid February.

The Tender was advertised on 28 February 2009 with a closing date of 19 March 2009.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

This report has been prepared by the Manager Asset Services in conjunction with the Manager Development Services.

In July 2007 Council endorsed the Town of Bassendean Footpath Construction Program 2007/08 to 2026/27. Prior to presenting the final draft to Council public comment was invited with no objections received to the construction of this path.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a low strategic impact.

The Town’s streets have been assessed against the criteria contained in the Path Network Planning Policy and Guidelines. Subsequent to that the Town’s Footpath Construction Program was developed.

This path will provide connectivity to the existing path network, and access to public transport, and for people with disabilities.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

The total budget for this project is $127,325. To date $10,706.46 has been spent on survey, design and other incidental works.

The Town has received a $50,000 grant through the Perth Bicycle Network to assist with the construction of the path.

TADWA is prepared to contribute a further $60,000 towards the cost of the construction in accordance with the original cost estimate provided to the organisation.

RISK MANAGEMENT

The main purpose of this report is to seek Council’s delegation to the CEO to award the Tender for the construction of the shared path. Delays in progressing the Tender have been beyond the control of staff. Officers are seeking this delegation to ensure construction works can be completed prior to the end of the financial year. Failure to complete these works on time may jeopardise the PBN funding.

OPTIONS

Council may:

1. Delegate its power to award Tender CC061/2008-09 to the CEO or not; or

2. Accept the $60,000 contribution from TADWA or to seek a different financial contribution.

COMMENT

Approval from MRWA for the line marking of the shared path took several months and was not received until mid February 2009. The administration of Tenders is a timely process with most taking two to three months from the time of drafting the specification to the awarding of the contract.

Following the evaluation of tenders, a report is presented to Council for their consideration. The report provides a recommendation to award the Tenderer to the Tenderer that Council Officers have assessed as being the most advantageous to Council.

Council Officers are seeking to maximise the lead time provided for these works so as to ensure they are completed prior to the end of the financial year. Failure to do so may jeopardise the PBN funding.

If Council does not delegate its powers in this matter to the CEO, a report will not be presented to Council until April 2009 making it difficult to ensure the works are completed on time.

Officers will advise Council of the results of the Tender process via the Councillor’s Bulletin.

In accordance with the Footpath Construction Program the Town had intended to construct this path the entire length of Collier Road from Iolanthe to Grey Streets. PBN funding is capped at $50,000 per project and the Town’s application for the Fairford to Grey Streets portion of the path was refused by the PBN in 2008/09. The Town has subsequently submitted another PBN grant application for the remainder of the path to be constructed in 2009/10.

Copies of the approved design for the shared path are attached to the March 2009 Standing Committee Agenda for the information of Councillors.

In terms of the TADWA’s commitment, the Manager Development services understands that the condition was imposed in the lease, to ensure that the Town was not left with the costs of the construction of the footpath where the demand for the footpath would have been caused directly by the building of the new facility.

The original estimate for the construction of the footpath as quoted to TADWA was $60,000. This cost was based on the provision of a standard width footpath, between the Tadwa site and Iolanthe Street, where this report discusses the construction of a shared path between Iolanthe Street and Fairford Street.

It is considered that based on the estimated cost to construct the entire path to shared path standards, a contribution of $60,000 is appropriate providing the tenders for the construction of the path is no greater than the budgeted amount for the path project.

It is considered that this approach is consistent with the Town’s original objective of constructing the footpath to the Tadwa site at no cost to the Town.

OFFICER RECOMMENDATION – ITEM 10.10

That:

1. Council delegates to the CEO the power to award Tender CC061/2008-09, for the construction of a shared path on Collier Road between Iolanthe and Fairford Streets, to the Tenderer he considers to be the most advantageous to Council;

2. Council acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin; and

3. Council accepts a contribution of $60,000 from Technology Assisting the Disabled (TADWA), towards the construction of the shared path, providing the actual tender for the project is within the budgeted amount for the project.

4. The 2008/09 Capital Budget be amended to include the TADWA contribution of $60,000.

POINTS 1 AND 4 TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE TO DELEGATE POWERS TO THE CEO AND AMEND THE CURRENT BUDGET.

10.11 RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean (Ref: TRAF/TENDNG/2 – Ian McDowell, Manager Asset Services)

Report Summary

The Federal Government has approved $250,000 Black Spot Funding for the construction of a roundabout at the intersection of Walter Road East and Iolanthe Street.
In January 2009, Council resolved to accept the tender from MMM (WA) Pty Ltd for the construction works.
In February 2009, prior to the signing of the contract, MMM submitted a cost variation.
Officers considered the variation minor in nature and the CEO approved has approved it under the Local Government (Functions and General) Regulations 1996.
The project is fully funded by the Federal Government.
There is no financial impost on Council as a result of this variation.

PURPOSE

The purpose of this report is to provide advice to Council with regard a variation in the costs provided by the approved tenderer for the construction of a roundabout at the intersection of Walter Road East and Iolanthe Street, Bassendean.

BACKGROUND

The Federal Government has approved $250,000 under the 2008/09 National Black Spot Funding Program for the construction of a roundabout at the intersection of Walter Road East and Iolanthe Street.

At the January 2009 OCM, Council resolved to appoint MMM (WA) Pty Ltd as the Contractor for the construction of the intersection roundabout at the corner of Walter Rd East & Iolanthe Street, Bassendean, in accordance with the specifications, and terms and conditions of RFT CC052/2008-09 Construction of intersection roundabout Walter Rd East & Iolanthe Street, Bassendean.

On 23 February 2009, MMM (WA) Pty Ltd (the Contractor) advised that there was an error in their submission and that they would be submitting a cost variation in the amount of $19,000. They apologised for the inconvenience and advised that they would not be able to carry out the works for the tendered price. At this stage the contract had not been signed and was therefore, not in force.

RELEVANT LAW AND POLICY

Local Govt Act 1995

Local Government (Functions and General) Regulations 1996

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a low strategic impact.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

The total budget for these works is $250,000 (ex. GST). This is fully funded by the Federal Government under the Auslink Black Spot Program.

MMM submitted and offer of $203,275 (ex. GST) to construct the roundabout. They subsequently submitted a variation in the amount of $19,000 (ex. GST) to bring their total offer to $222,275 (ex. GST).

Design and other supplementary works associated with the construction of the roundabout has been completed at a cost of $10,250.41 (ex. GST).

An amount of $17,474.59 remains in the budget and will be used for landscaping of the roundabout (approximately $10,000) and to meet any other contingencies that arise. Any funds remaining following completion of the project will be returned to the Auslink Black Spot Program.

OPTIONS

The information in this report is provided for the information of Council only. No action or decision is required.

COMMENT

Under Section 20(1) of the Local Government (Functions and General) Regulations 1996:

“If, after it has invited tenders for the supply of goods or services and chosen a successful tenderer but before it has entered into a contract for the supply of the goods or services required, the local government wishes to make a minor variation in the goods or services required, it may, without again inviting tenders, enter into a contract with the chosen tenderer for the supply of the varied requirement subject to such variations in the tender as may be agreed with the tenderer”.

“A minor variation means a variation that the local government is satisfied is minor having regard to the total goods or services that the tenderers were invited to supply”.

Council officers are satisfied that this variation is minor and that by varying the amount of the consideration no other tenderers have been disadvantaged. Two of the three other tenders were over $100,000 more than the MMM varied amount. All costs in the remaining tender were subject to a 10% variation clause that did not conform to the tender requirements.

None of the other three tenders were considered suitable by the assessment panel. A decision not to proceed with the MMM offer would result in a need to re-tender the construction of the roundabout. The administration of a new tender would likely result in a delay beyond 30 June 2009 for the completion of the works. The Town would then need to apply for an extension and may place the funds in jeopardy.

A decision not to proceed at all would result in the Town having to return the Black Spot funding to the Federal Government. The additional costs remain within budget which is fully funded by the Federal Government, there will be no additional financial impost on Council.

OFFICER RECOMMENDATION – ITEM 10.11

That Council notes the CEO has approved a minor variation to the consideration in the tender submitted by MMM (WA) Pty Ltd in the amount of $19,000 (ex. GST) against the requirements of RFT CC052/2008-09 for the Construction of a Roundabout at the Intersection of Walter Road East and Iolanthe Street, Bassendean.

10.12 Graffiti Hotspot Funding Application (Ref: GRSU/APPS-D/16 – Ian McDowell, Manager Asset Services)

Report Summary

Council Officers have collated the graffiti removal statistics for the past 12 months and are presenting them to Council for the information of Councillors.
Through this process Officers have identified graffiti hotspots within the Town.
The major hotspot for the Town at the moment is the Bassendean Skate Park including the adjacent West Road public toilet.
Officers have prepared a Graffiti Hotspot Management Plan for the Bassendean Skate Park and will use this in support of a graffiti hotspot grant application for $20,000 to the State Government Graffiti Taskforce, through the Office of Crime Prevention.
Officers are seeking Council endorsement of the Management Plan and Grant Application, and are asking Council to note the information provided with and in this report in relation to graffiti vandalism in the Town of Bassendean.

PURPOSE

The purpose of this report is:

1. To present Council with information in relation to the removal of graffiti within the Town; and

2. Seek Council endorsement of the Town’s applications for Graffiti Hotspot Funding through the Office of Crime Prevention (OCP).

BACKGROUND

Prior to 2005/06 the Town of Bassendean removed graffiti on an ad-hoc basis either using in-house staff or contractors. In 2005/06 a contract was established for the removal of graffiti using only external contractors.

The scope of the contract is for the removal of graffiti from Council owned assets, private walls and fences abutting public land vested with the Town of Bassendean, and from state government or utility provider assets located wholly within public land vested with the Town of Bassendean.

The following table provides an indication of the amount of graffiti removed from within the Town during the past three financial years.

Financial Year	Amount Removed m2	Cost
2005/06	10,602	$51,811
2006/07	10,621	$57,884
2007/08	11,330	$61,748

At the time of drafting this report 7,329m2 of graffiti had been removed from within the Town to date in 2008/09 at a cost of $39,943. During the same period in 2007/08 we had removed $6,572m2 ($35,817). What this indicates is that there has been an 11.5% increase in the incidents of graffiti in 2008/09 than in the corresponding period of 2007/08. If this trend remains the same our graffiti removal costs for 2008/09 will be in the vicinity of $70,000.

RELEVANT LAW AND POLICY

Local Govt Act 1995

Dividing Fences Act 1961

Council Policy 2.3.7 – Graffiti Policy

CONSULTATION

Manager Asset Services and Manager Youth Services have collaborated together to prepare the Graffiti Hotspot Management Plan for the Bassendean Skate Park, and in particular the development of the intervention strategies contained within the plan.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a low strategic impact.

Environmental Enhancement: To ensure an integrated approach to enhancing the built environment and protecting the natural environmental that provides a sustainable environment for future generations.

The visual impact of graffiti detracts from both the built and natural environment. No blank surface is immune from this unsightly vandalism with graffiti being painted on walls, fences, signs and posts, bus shelters, power poles, and even trees.

Community Wellbeing: To enhance the quality of community life in the Town characterised by vibrant participation, cohesiveness, increased social capital and recognition of the need for social justice and community safety.

The incidence of graffiti vandalism in the community is on the increase. Left untreated the appearance of graffiti provides a sense of lawlessness and chaos. The prompt removal of graffiti is widely considered the most effective way to reduce this criminal behaviour.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

In 2008/09 Council allocated $65,000 for the removal of graffiti from within the Town of Bassendean. Based on our expenditure to date it is likely that our costs will be in this vicinity of $70,000.

Under the scope of the existing contract for the removal of graffiti within the Town, Council funds the removal of graffiti from private walls and fences abutting Council owned land (including commercial properties), and from utility provider and other government assets located wholly within Council owned land.

Council Officers have collated the graffiti removal statistics for the 12 month period February 2008 to January 2009 inclusive. The following table provides a breakdown of the costs associated with the removal of graffiti from assets other than Council’s.

Area	Amount Removed	Cost
Commercial Property	1,239m2	$6,752.55
Residential Property	707m2	$3,853.15
MRWA Assets	678m2	$3,695.10
Western Power Assets	408m2	$2,223.60
Water Corp Assets	86m2	$468.70
Telstra Assets	42m2	$228.90
	Total Cost:	$17,222.00

Please note: these figures are indicative only. The existing format of the contractor’s reports to the Town groups some graffiti removal statistics together. Council officers have interpreted these as best they can to present this information to Council. Examples of this may be:

Ivanhoe Street - 76m2 removed from power poles, street signs, and walls.
Anzac Terrace – 55m2 school signs, power poles, and traffic signs.

It is questionable whether Council can sustain this level of service particularly to commercial businesses, and to utility and government service providers. To put this into perspective it is estimated that the Town spent at least $3,000 to $4,000 removing graffiti from just two business within Bassendean that are constantly being attacked with graffiti vandalism.

There may be scope for the Town to explore cost recovery options from utility and government agencies through WALGA or the State Government Graffiti Taskforce. There may also be an opportunity for the Town to approach local businesses with a view to cost sharing for the removal of graffiti from their premises.

RISK MANAGEMENT

The major issue that faces Council should it decide to change the scope of the Town’s graffiti removal contract is one of public perception and reputation. Graffiti vandalism within our community is on the increase; a decrease in services by the Town may result in further increases in the amount of graffiti vandalism and a slower removal time if dependent on agencies other than the Town.

OPTIONS

Much of the information provided in this report is for the information of Councillors only. Council will be asked to note this information.

Council will be asked to endorse the Town’s application for the Graffiti Hotspot Fund and the strategies contained therein. Council may decide to recommend alternative strategies however, they should be aware that the closing date for applications is only three days following the OCM.

COMMENT

Whilst graffiti has been around for hundreds, if not thousands of years, what used to be considered a form of social or political commentary has deteriorated to the mindless scribble of a small minority of our society who are devoid of any social conscience, sense of responsibility or self-discipline.

It is important at this point to draw a distinction between graffiti vandalism and legitimate urban art. Graffiti vandalism in this report refers to the illegal tagging and painting of public and private surfaces with mindless scribble and pictures. It is not intended to detract from legitimate urban art carried out by urban artists with the full permission of the property owner.

Cost Recovery

During the period February 2008 to January 2009 inclusive approximately 27% of the Town’s budget for the removal of graffiti was spent on assets other than Council’s.

Council Officers do not advocate making any changes to the current practice of removing graffiti from private residential walls or fences abutting Council owned land. Although Council is exempt from the provisions of the Dividing Fences Act and does not have a shared responsibility for residential walls or fences abutting Crown land, the continuation of the current level of service is considered sustainable at least in the short to medium term.

What may be more appropriate would be for the Town of Bassendean to write to local commercial property owners with a view to establishing Memorandums of Agreement between the property owners and Council that would result in cost sharing for the removal of graffiti from those properties.

The problem with this proposal is that it is likely that many property owners would not want to enter into such an agreement and may insist that Council continue with the current arrangements. At this stage much of the expenditure in this area is going towards the removal of graffiti from only two businesses within the Town. The goodwill Council would create by continuing the existing level of service for commercial businesses may outweigh the adverse impact on its reputation should it decide to withdraw or change the level of service.

Officers support the recovery of graffiti removal costs from utility and government service providers. To this end the Town of Bassendean will write to WALGA and/or the Office of Crime prevention to determine how best to achieve this. By way of a model, Officers are aware of previous Service Level Agreements between MRWA and the City of Stirling for the removal of graffiti.

Graffiti Statistics

Under the Town’s existing contract for the removal of graffiti we receive a spreadsheet providing details of the graffiti that was removed during the week, and digital copies of the graffiti images (photos). Whilst these are cross referenced it is a difficult task to format these in a way that facilitates reporting graffiti vandalism to the police. Furthermore, there is no link between weekly reports which prevents us from easily accessing information on repeat offenders by searching their “tag” details.

Council Officers would like to improve the current system for recording graffiti in the Town and may seek funding from Council in the 2009/10 Capital Budget to create a database for recording the information. A database would provide a link between each graffiti incident and the photo; and would enable us to search and report by any number of fields including location and “tagger” names. The database would also be designed to produce reports in a format acceptable to the police for input into their system.

Graffiti Hotspots

Through the collation of graffiti statistics for the period February 2008 to January 2009 inclusive, Council Officers have been able to identify Council owned graffiti hotspots within the Town.

For the purpose of this report a hotspot is defined as and area on which 2.5% or greater of our graffiti removal expenditure has been spent during the 12 month period. Identified hotspots are as follows:

Area	Amount Removed	Cost
Bus Shelter opposite 3 Ivanhoe Street	320m2 (2.80%)	$1,744.00
Bus Shelter corner Ivanhoe St/Anzac Tce	291m2 (2.55%)	$1,585.95
Bus Shelter outside 97 Penzance Street	451m2 (3.95%)	$2,457.95
Ashfield Reserve	632m2 (5.53%)	$3,444.40
Bassendean Oval	1,368m2 (11.98%)	$7,455.60
Jubilee Reserve	575m2 (5.04%)	$3,133.75
	Total Cost:	$19,821.65

Unfortunately within Bassendean there is a minority who lack respect for the wider community and either have no understanding of the cost of their criminal activities, or simply do not care. This is evidenced by these graffiti hotspots which are repeatedly attacked by graffiti vandals, and for which the amount spent on graffiti removal is proportionally high compared to the rest of Bassendean.

Graffiti Hotspot Fund

The State Government Graffiti Taskforce, through the Office of Crime Prevention, will provide up to $20,000 to individual local governments to undertake targeted graffiti removal and graffiti intervention focused on geographical hotspot locations. Successful local governments may use up to 60% of the grant to support rapid removal capacity in hotspot locations and up to 40% of the grant on preventative measures.

Council Officers have identified the Bassendean Skate Park as our major graffiti hotspot within the Town. A summary of the statistics for the whole Town are attached to Standing Committee Agenda for March 2009 for the reference of Council.

As part of the application process the Town was required to prepare a Graffiti Hotspot Management Plan for the Bassendean Skate Park. A copy of the Management Plan is also attached to the Standing Committee Agenda for March 2009 for the reference of Council.

Officers have prepared an application for $20,000 under this program. If successful the funding will be used as follows:

Rapid Removal – up to 60% of the funding can be used for the rapid removal of graffiti. The Town is seeking $12,000 to supplement its current rapid removal program.

The remaining 40% of the funding is to be used on preventative measures. Officers propose the following:

Urban Art – currently approximately one-third of the vertical surface of the skate ramp has been treated with urban art. The Town is seeking $5,000 to engage the services of a professional urban artist to complete the application of urban art to the remainder of the ramp.

Peer Education Program – this is a proactive measure aimed at primary school children and is designed to influence the developing culture of this group in relation to graffiti vandalism and in particular “tagging”. Young urban artists would be engaged by the Town’s Youth Services and provided with training in public speaking. Guest speaking opportunities will be arranged at local primary schools whereby the young artists will provide urban art demonstrations whilst facilitating and promoting discussion on the negative influence that graffiti vandalism has on the urban art culture. The Town is seeking $2,000 to implement this pilot project.

Community Campaign – this strategy promotes graffiti awareness and reporting in the community through publications such as the Bassendean Briefings and on the web-site. It will also advocate an invitation to community members to “adopt a graffiti hotspot” whereby they play an active role in the reporting of graffiti and graffiti offenders to the Town. The Town is seeking $1,000 in support of this strategy.

Locking of the West Road Public Toilet

The amount of graffiti and other vandalism at the West Road public toilet has increased considerably since it was officially opened to users of the skate park in 2008. In February alone there were two occasions where this facility was trashed by vandals. During these attacks the building and fittings were covered extensively in graffiti; and toilets, cisterns, sinks and doors were smashed. Whilst these incidents were reported to the police the physical location and orientation of the building make passive surveillance and the potential for witnesses almost impossible.

Incidentally, whilst investigating increased water use at the Bassendean Oval the Town’s contract plumber found several drug smoking implements (bongs) concealed in the cisterns of this facility. These had jammed the internal mechanisms of the cisterns causing water to continually flow into the toilet bowl.

To reduce the opportunity for this type of activity in the future, the Town is has sourced quotes and placed an order to enable this facility to be locked and has used funding from the 2008/09 Public Toilet Upgrade Capital Budget Allocation. The cost of this is approximately $10,000.

OFFICER RECOMMENDATION – ITEM 10.12

That Council:

1. Endorses the Town of Bassendean Graffiti Hotspot Management Plan for the Bassendean Skate Park as attached to the Standing Committee Agenda for March 2009;

2. Endorses the Town of Bassendean’s application to the State Government Graffiti Taskforce, through the Office of Crime Prevention, for a $20,000 grant to undertake targeted graffiti removal and graffiti intervention strategies as detailed in the Graffiti Hotspot Management Plan for the Bassendean Skate Park;

3. Notes that the CEO will write to WALGA and/or the Office of Crime Prevention to determine how best to recover costs for the removal of graffiti from utility and government service provider assets from the service providers;

4. Notes that the Town has sourced quotes and placed an order to upgrade the West Road Public Toilet to enable it to be locked and has used funds from the 2008/09 Public Toilet Upgrade Capital Budget to facilitate this; and

5. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for $5,000 (amount to be confirmed) for the development of a graffiti database to enable the accurate recording and reporting of graffiti vandalism in the Town.

10.13 Proposed Policy: Development within the Street Setback Area (Ref: DABC/POLCY/3 - Michael Whitbread: Senior Planning Officer)

Report Summary

Recent changes to the Residential Design Codes and the Local Planning Scheme have resulted in a policy gap regarding the quality of the design of structures within the front setback area.
A new policy is proposed to address this gap and provide clear guidance to developers in the Town and to preserve the standards of design within streetscapes.

PURPOSE

The purpose of this report is for Council to consider the introduction of a policy to guide the development of structures within front setback area of residential properties.

It is acknowledged that carports garages and house additions within the street setback area have a considerable impact on the visual amenity of streetscapes within the Town.

BACKGROUND

The previous Town Planning Scheme No. 3 stipulated that covered parking was required to be located at a minimum of 6 metres from the street alignment. This rigid stipulation acted to restrict development within the street setbacks area.

Council did, however, allow this setback requirement to be reduced to 4.5 metres under its setback variations policy. This was subject to the design, materials and finishes of the carport/garage match those of any existing or new dwelling. Below is an extract from this policy.

Council shall not approve variations to front setbacks within residential areas unless it is satisfied that:

the existing streetscape is such that the reduction will not detract from the existing vista of dwelling facades in the locality
sufficient space exists for the safe parking of both resident and visitor vehicles within the front setback area
the proposed structure is constructed of a style and materials compatible and complementary to the existing principle structure on the property, and on other dwellings on nearby properties.

The gazettal of Local Planning Scheme No. 10 in June 2008 resulted in both the setback variation policy and the 6–metre setback requirement being made redundant.

There was general support for the previous design standards, and the Residential Design Codes recently updated in 2008, now allows Councils to create policies regarding the design standard for the siting of major structures such as carports and dwelling additions within the street setback area.

RELEVANT LAW AND POLICY

Local Planning Scheme No 10.

Residential Design Codes 2008.

CONSULTATION

The draft policy is proposed to be advertised in accordance with Clause 2.4.1 of the Scheme, which stipulates a two week public advertising period.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact. The policy will provide for a standards of design for development in the front setback areas of houses and therefore have a major influence on the development of streetscapes of the Town in the longer term.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

RISK MANAGEMENT

The lack of a policy controlling development within the front setback area would result in ad-hoc development that would erode the Town’s streetscapes.

OPTIONS

Council’s options are to:

1. Reject the proposed policy; or

2. Endorse the proposed policy for public advertising with or without modifications

COMMENT

It is a generally accepted principle of development control that structures such as pergolas, patio, sheds and shade houses, when located behind a house, can be of a lesser standard of design and materials as the dwelling itself. This is due to the fact that outbuildings etc, behind dwellings are not generally visible from the street, and would not act to affect the quality of a streetscape in a negative way.

However, where structures such as carports, garages and general additions to dwellings are located between the house and the street and are clearly visible, these will have a marked impact on the streetscape.

The front setback area, in urban design terms, is the space where the public and private realms interact and the development of the public space, (and the quality of the road works, kerb a crossovers and street trees contributes to) has a direct affect on the amenity of the area.

Likewise, private landowners also directly contribute to and influence the quality of this urban space by the design of houses, the way the gardens are kept, and the detail of the front fences. Any additions within in this street front area will also have a direct and tangible impact on the quality of streetscapes.

There is a direct benefit by seeking a standard of development that contributes positively to a streetscape, rather than permitting materials and designs normally only considered acceptable in the rear gardens areas of properties. This aligns with Council’s vision for the Town which states:

“By 2030, the Town will be a highly accessible urban village offering a cohesive, vibrant and diverse community lifestyle and a thriving local business economy within a quality built and natural environment.”

The proposed policy is considered a key means of providing for a quality built environment in that the outcome of a design controls in the streetscape would be:

1. The design and materials of structures match those of the exiting house on the lot. This limits the opportunity for substandard and ad-hoc structures detracting for the visual amenity of the streetscape;

2. The policy provides guidance to developers and landowners for the development of structure in the front setback area;

3. A design policy would provide a consistent approach to Council for the assessment of the development in the street setback area; and

4. Maintain a standard of development previously applied in the Town.

Such a policy may be perceived as having drawbacks for some developers as has been experienced from feedback to the Council’s previous policy. The criticism is in regard to the additional costs of:

Constructing carports/garages to the same standard as the house, with tiled roofed carport with brick pillars being considerably more expensive than light weights metal deck structures; and
The cost of having one off designs drafted.

However, there is evidence that ill conceived and poorly designed and built structures within the front and secondary street setback areas can erode the amenity of an area. Ad-hoc development is often associated with dilapidated streetscapes and has resulted in request from the community for design guidelines. (see attached photos).

There are two key arguments in response to the `added cost’ criticisms raised above. The first is that given the prominence of such structures in the streetscape that any economic benefit derived by the developer of providing a less expensive structure is also passed on as a cost to adjoining owners in the form of a loss of amenity and perhaps a perceived reduction in land values. The second point is that the majority of applications for structures in the front setback area are as a result of the subdivision of land. In this situation developers should be expected to provide a positive contribution to the streetscape in exchange for the benefits of development rather than simply seeking to maximise profits by minimising costs and eroding streetscapes.

The purpose of the draft policy is to provide a clear criteria on which applications for structures (principally carports) in the front setback will be assessed on. It also provides a means of addressing some of the community concerns regarding the quality of residential design, without having to resort to precinct based design guidelines. Such guidelines are not only expensive to create, but require significant resources to administer.

Several other Local Government Authorities, in the inner suburban areas of Perth have similar requirements for the design and finishes of structures in street setback areas. These are administered either as a separate policy or a requirement of a boarder residential design policy. Specific extracts are given below.

Town of Victoria Park

A garage or carport is required to match the existing dwelling with regard to building materials, colours, finishes, roof pitch and form as well as detailing. In addition, garages visible from the street are required to be integrated into the design of the dwelling in terms of roof, detailing and materials.

City of Bayswater

All garages, carports, parking areas and access-ways shall be designed to respect the desirable streetscape, with visually open setback areas and a minimum of vehicle crossovers.

Town of Vincent

In these instances (where rear parking is unavailable) the carports or garages must respect the existing streetscape and will be assessed on their own merits with careful consideration of the streetscape and impact on surrounding amenity.

City of Belmont

Any carport/or garage proposed in the front setback area must be designed to complement any existing house and/or new unit (eg pitched roof, complementary colours and materials).- The Codes limit the width of any carport and garage to a maximum of 50% of the lot frontage.

The above Local Authorities have adopted as part of an overall residential design guidelines for their residential areas policies that require that covered car parking within the front setback area is required to complement the existing dwelling on the site.

In summary the key elements of the policy include:

A requirement for the compatibility of materials and design to structures within the street setback area(s).
Seeking to avoid the clumsy design outcome where windows to habitable rooms are located within the carport.
Require some design controls to secondary streets setback areas so that the house remains the dominant feature in the street.

It should be stressed that in essence this is not an entirely new policy for the Town, but seeks to reinstate the design controls that were available under the former Scheme and policy.

OFFICER RECOMMENDATION – ITEM 10.13

That the draft Development within the Street Setback Area policy be advertised for a period of 14 days in accordance with Scheme requirements for public comment.

10.14 Strategic Streetscape Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

Report Summary

The draft Strategic Streetscape Policies provides best practice guidelines for staff involved in the management of the streetscapes.
The policies ensure an integrated approach to protecting and enhancing the streetscapes in a sustainable manner for future generations.
The policies strengthen the Town’s position as an innovative, independent local government in business excellence and best management practices.

PURPOSE

The purpose of this report is for Council to receive the Strategic Streetscape Policies under the triple bottom line policy framework and seek community consultation on the polices.

BACKGROUND

In June 2008, Hames Sharley provided the draft revised Streetscape Master Plan and documentation and these documents are included in the March 2009 Standing Committee agenda for Council consideration.

At Council’s meeting held in August 2007, Council adopted the triple bottom line policy framework as follows:

Sustainable Bassendean

(Overarching Sustainability Policy)

Environmental Enhancement

(Natural & Built Environment)

Community Wellbeing

(Community Development & Services)

Economic Vitality

(Local & Regional Economic Development Strategies)

Leadership in Business Excellence

(Governance & high level management policies)

The draft polices initially provided by Hames Sharley have been adjusted to reflect the Town of Bassendean’s new style guide for the sustainability framework.

In June 2008, the draft Streetscape policies were presented to Standing Committee for consideration and Council resolved to defer the draft policies to a workshop.

A Councillor Workshop was held in July 2008 to discuss the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information.

In July 2008 (OCM – 11/07/08), Council received the following draft policies and invited community feedback:

Public Art Policy
Trading In Public Places Policy
Advertising Signage Policy
Street Name & Directional Signs Policy
Fencing Policy
Street Tree Protection Policy
Amenity Tree Evaluation Policy
Street Tree Removal & Replacement Policy
Verge Treatment Policy
Crossover Policy
Streetscape Information Policy; and

Then in August 2008 (OCM - 28/08/08), Council received the revised draft Outdoor Eating Facilities on Public Places Policy and invited community feedback.

The suite of streetscape policies were advertised for a minimum of three months, ending on 19 December 2008.

On 21 January 2009, the Project Control Group and Hames Sharley reviewed the community feedback. Attached to the March 2009 Standing Committee agenda is a summary of the community feedback received and the actions taken with each of the draft Streetscape policies.

Please note that Project Control Group and Hames Sharley are still reviewing the draft Streetscape Master Plan and it is intended to provide a separate Streetscape Master Plan report to Council for consideration in the near future.

RELEVANT LAW AND POLICY

Local Govt Act 1995

Council policy 1.5.5 – Community Consultation

CONSULTATION

A Project Control Group was established to review and provide input to the draft Streetscape Policies presented to the Town by Hames Sharley. The Project Control Group included the following:

Director Operational Services
Manager Development Services
Manager Asset Services
Manager Health and Environmental Services
Manager Leisure Services
Environmental Officer

The following consultation and communication has been undertaken:

March 2006 Community Workshop;
May & August 2006 Councillor Workshops;
September – November 2006 TOB staff review draft of policies and provide feedback;
November 2006 Comprehensive Street Tree Audit completed;
July & November 2007 Elected Members provided with a project update regarding delays in delivering the Strategic Streetscape project;
December 2007 Council Workshop providing an overview of the Local Law, Policy and Street Tree Master Plan;
April 2008 (OCM – 11/04/08) Council deferred the Streetscape Master Plan component of the project deliverables;
May 2008 (SC - 47/05/08) Council noted the status of the work undertaken with the Strategic Streetscape Plan; and
June 2008 Councillor Workshop reviewed the draft suite of streetscape policies;
June 2008 (OCM - 12/06/08) Council deferred the draft suite of Streetscape Policies to a further Council workshop;
July 2008 Councillor Workshop conducted to review the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information; and
August - December 2008 Community feedback on the draft suite of Streetscape policies.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

RISK MANAGEMENT

The Community

The draft suite of policies attached to this report will provide residents with the strategic streetscape direction that will provide for a sustainable environment.

The Workforce

The draft suite of policies attached to this report will provide Council staff with policies that can be easily applied to streetscape activity. Policies provide direction on state government regulations as well as Council Local Laws.

Environmental Impact

Policies endeavour to provide sound environmental practices for decision making within business sections.

Reputation

The draft Streetscape Policies demonstrates Council’s commitment to enhancing and protecting the natural and build environment.

OPTIONS

1. Council may adopt all or part of the draft suite of Streetscape Policies; or

2. Council may refer the draft suite of Streetscape Policies to a further Council workshop for discussion, prior to adoption; or

3. Request amendments to the draft suite of Streetscape Policies.

COMMENT

The following draft suite of Strategic Streetscape policies were submitted to Council for consideration and have been advertised for community comment:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Fencing Policy;
Window Security for Non-residential Properties;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy.

It should be noted that in August 2008 (OCM – 16/08/08), Council adopted the “Window Security for Non-residential Properties” under Clause 2.4.1 of the Local Planning Scheme No. 10. The entire suite of Town Planning policies adopted at this time include the following:

Bassendean Town Centre Strategy and Guidelines;
Energy Efficient Design Policy;
Water Sensitive Design Policy;
Floodplain Management & Development Policy;
Earlsferry House Design Guidelines;
Industrial Zones Development Design Guidelines;
Local Shopping Zone Design Guidelines;
Parking Specifications;
Incorporation of Existing Dwellings into Group Housing Developments;
Window Security for Non-Residential Property Facades; and

(k) Lot 2; 1 Anzac Terrace Design Guidelines.

The Town is currently reviewing the Fencing Local Law to reflect the requirements of the draft Fencing Policy and guidelines. Therefore until the Fencing Local Law is adopted and gazetted, the draft Fencing Policy and guidelines should be withheld.

The draft Streetscape Policies presented provides best practice guidelines for all staff working in areas that have Natural and Build Environmental, Community Wellbeing or Economic considerations. These documents provide staff with necessary information to manage and maintain the Streetscape issues in the Town.

The Streetscape Policies provides proactive management approach for the Town.

Please note that at this stage the draft Public Art Policy attached to this agenda, should be regarded as an overarching policy as it is not possible to place a contribution on private commercial developments until a separate planning policy is prepared, advertised and adopted under the Local Planning Scheme No 10. Therefore it is recommended that a planning policy be developed

As indicated above, the draft Streetscape Master Plan is currently being reviewed taking into consideration both community and the Project Control Group feedback. It is intended to provide a separate Streetscape Master Plan report to Council for consideration in the near future. Adoption of the draft policies attached to the March 2009 Standing Committee report will not impact the amendments required to the Streetscape Master Plan.

In accordance to Council Policy 1.5.5 – Community Consultation, it is recommended that the suite of Streetscape Polices attached to the March 2009 Standing Committee report be adopted.

OFFICER RECOMMENDATION – ITEM 10.14

That:

1. Council adopts the following draft policies attached to the March 2009 Standing Committee Agenda:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

and

2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law; and

3. The Chief Executive Officer be requested to arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development.

10.15 Extension at 2 Colstoun Road, Ashfield (Ref: DABC/BDVAPPS/2008-70 - Graeme Haggart, Director Community Development)

Report Summary

The Town delivers Home and Community Care (HACC) and Community and Care Program (CACP) services to eligible senior citizens in the Town from Ashfield Community Centre, 2 Colstoun Road, Ashfield. The building houses administration, day centre and other functions.
In 2008 Council made applications for funding to Lotteries West ($103,000) and HACC ($250,000) to extend the building to meet the increased office and ancillary facilities demand. These applications were successful
Council is requested to endorse the funds, call tenders for the project and amend the 2008/09 budget to include the income and expenditure of $353,000.

PURPOSE

The purpose of the report is for Council to endorse receipt and expenditure of approved grant money to extend the Ashfield Community Centre at 2 Colstoun Road, Ashfield.

BACKGROUND

The Town delivers Home and Community Care (HACC) and CACP services to eligible senior citizens in the Town from Ashfield Community Centre, 2 Colstoun Road, Ashfield. The building houses administration, day centre and other functions.

These services have seen rapid growth in recent years. From 2003 to 2009, in HACC alone, services grew from 203 clients to 480, and the recurrent funding budget from $445,558 to almost a million dollars each year. This growth in services also resulted in a growth in the staffing numbers which is now at maximum point within the physical confines of the building.

In accordance with Council resolution, in 2008 the Town made applications for funding to Lotterywest and HACC to extend the building to meet the increased office and ancillary facilities demand.

Additionally the Town sought to improve the facilities in the Day Centre, particularly in the outside area. Both applications were successful and the Town is now in the process of finalising the architectural drawings in accordance with the specifications previously considered by Council.

Once the work is finished it will alleviate the cramped conditions and allow for some further growth in HACC services which will in all likelihood be required in the future.

RELEVANT LAW AND POLICY

Section 6.8 of the Local Government Act 1995.

CONSULTATION

Staff, HACC, Lotterywest, Council, and others have been exhaustively engaged in the process of negotiating for the funds to expand the Centre. Negotiations with the funders and Council commenced shortly following the closure of the Town’s three aged care hostels.

The WAPC has assessed and provided approval for the building footprint to be expanded in accordance with the concept plans adopted by Council.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a high strategic impact.

This extension will allow for the further expansion of services for seniors and people with disabilities.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Expansion of services will result in ongoing and increasing local employment opportunities.

RISK MANAGEMENT

Stresses on staff due to experienced cramped accommodation have resulted in heightened workplace tension. Compromised professional privacy requirements has also been experienced as all offices other than for the Manager are shared. No interview room or other communal space exists to allow client-service provider confidentiality as all have been “absorbed” for office accommodation or related purposes. The expansion of the building footprint will alleviate these experienced problems.

OPTIONS

Council has the option of endorsing the action taken and incorporating these funds into the budgetary process or else giving the Officers alternative instructions.

COMMENT

The process to this point has been exhaustive and included:

Evaluation of the Out of School Child Care Service and where it is best located;
Consideration of developing stage 2 of the Civic Precinct concept plan to incorporate Seniors and Disability Services Business Unit;
Suitability of the existing Ashfield Community Centre as a part of the Ashfield Precinct Plan,
WAPC approval to expand the building; and
Funding applications to two independent sources, both reliant on the other being successful.

The applications for funding have been made on the premise the full capital cost (including fit out) is being borne by the funders and that the Town’s contribution is the land value and that the Town will maintain the building.

Advice has been received that both applications have been successful to the amount requested.

Council approval to receive the funds and authorise expenditure is required in order the funds are listed in the budget.

Once completed the extensions would meet the following objectives:

To extend the building to provide 4 additional rooms;
To reduce the severe overcrowding of the existing office accommodation;
To allow for the expansion of future HACC services which would not be possible given the current limitations;
To solve the OSH issues which have resulted from the overcrowding;
To create a pleasant environment for HACC and CACP workers and clients who may need to visit; and
To create the means whereby confidentiality of client/workers discussions can be maintained.

OFFICER RECOMMENDATION – ITEM 10.15

That Council:

1. Endorses the amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration;

2. Calls tenders for the construction of the building;

3. Amends the 2008/09 Budget to include the amount of income and expenditure totalling $353,000; and

4. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act 1995.

AN ABSOLUTE MAJORITY IS REQUIRED TO AMEND FUNDS IN THE CURRENT BUDGET.

10.16 EMRC Regional Development Projects 2009/10 Budget Proposals (Ref: GOVR/LREGLIA - Mike Costarella, Director Corporate Services)

Report Summary

Council is provided with information on the projects that are being implemented by the EMRC for the 2009/10 financial year.
Council is required to endorse the projects and consider providing funding in the 2009/10 financial year budget.

PURPOSE

The purpose of this report is to provide Council with information on the projects being undertaken by the EMRC and services provided by the EMRC in the 2009/10 financial year.

Council is required to consider the inclusion of funding in the 2009/10 financial year budget.

The projects listed for consideration include:

EMRC REGIONAL PROJECTS	2008/09	2009/10	Variance
Regional Tourism Development Project	$10,742	$11,074	$332
Manage Cities for Climate Protection Plus Program and Greenhouse Action Plan 2009/10	$15,100	$15,100	$0
Manage Milestone 5 of the Water Campaign	$9,100	$11,088	$1,988
Environmental Services – Contract Officer	$70,000	$90,000	$20,000
EMRC Risk Management Service	$34,400	$34,400	$0
Future Proofing- Climate Change Adaptation		$15,100	$15,100
TOTAL	$139,342	$176,762	$37,420

A copy of the proposals which provide details of all the projects are included as an attachment.

The final amount of funds allocated for the EMRC projects in the 2009/10 financial year budget will only be known at the time of adoption of the budget in June/ July 2009.

BACKGROUND

The Eastern Metropolitan Regional Council (EMRC) undertakes projects of a regional nature for the Town of Bassendean to which the Town contributes a proportion of the cost based on a set formula.

Council assesses the projects on an annual basis and allocates funding in the budget for the following year.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

The CEO and the Directors held a meeting with the A/CEO and the Executive Manager of Regional Services from the EMRC on the 23 February 2009 and were presented with a number of projects for inclusion in the 2009/10 financial year budget.

OPTIONS

Council can either accept or reject project proposals submitted by the EMRC.

COMMENT

The major increases relate to two (2) additional projects including:

Future Proofing – Climate Adaptation within the Town of Bassendean- $15,000 ( new project); and
Environmental Planning Services $20,000.- This relates to one additional day per week for the environmental officer to provide assistance with planning applications.

OFFICER RECOMMENDATION – ITEM 10.16

That Council considers in the 2009/10 financial year budget the following projects and their respective amounts as a contribution to the Eastern Metropolitan Regional Council:

Regional Tourism Development Project $11,074
Manage Cities for Climate Protection Plus

Program and Greenhouse Action Plan 2008/09 $15,100

Manage Milestone 5 of the Water Campaign $11,088
Environmental Services $90,000
EMRC Risk Management Service $34,400

10.17 Statutory Financial Statements (Ref: FINM/AUD/1 – Mike Costarella, Director Corporate Services)

Report Summary

Council is to consider options for the reporting methods for the Statutory Monthly Financial Statements.
Refer the matter to the Audit Risk and Management Committee for consideration; or
A workshop be held to provide guidance to staff on the financial statement format (other than the statutory requirements) required by Council.

PURPOSE

To consider options available to Council for the reporting of the Statutory Monthly Financial Statements.

BACKGROUND

Council resolved (OCM - 42/9/08) that an Officer report be prepared on what statutory financial reporting requirements exist and on how the financial reports can be presented in a simple to understand format, including variance reports.

Staff have reported to Council (via the Outstanding Resolutions List) that the financial statements prepared by staff exceed the statutory requirements and these can be further abbreviated.

RELEVANT LAW AND POLICY

Section 6.4 of the Local Govt Act 1995;

Clause 34 of the Local Government (Financial Management) Regulations 1996.

The regulations provide the following:

“Part 4 — Financial reports — s.6.4

34. Financial activity statement report — s. 6.4

(1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail –

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c);

(b) budget estimates to the end of the month to which the statement relates;

(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing –

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in sub regulation (1)(d); and

(3) The information in a statement of financial activity may be shown -

(a) according to nature and type classification; or

(b) by program; or

(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be –

(a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

CONSULTATION

Staff have collated a number of Financial Statements from the following Councils:

City of Belmont
City of Fremantle
City of Swan
City of Stirling
City of Bayswater
Shire of Mundaring
Town of Vincent
City of Cockburn

An analysis of what is presented to each Council is included below. A copy of the financial reports provided by the other Local Government can be made available at the Standing Committee for Councillors information.

COUNCIL	Belmont	Fremantle	Swan	Stirling	Bayswater	Cockburn	Vincent	Mundaring	TOB
REPORT BY FUNCTION	√	√	√	√	√	√	√	√	√
REPORT BY BUS UNIT	x	x	√	√	√	√	√	x	√
REPORT BY NATURE & TYPE	x	√	√	√	√	√	√	x	√
REPORT OF MAJOR VARIANCE	√	√	√	√	√	√	√	√	√
REPORT OF BALANCE SHEET	x	√	√	√	√	√	√	√	√
REPORT OF CASHLOW	x	x	√	√	√	√	x	x	√
REPORT BY CAPITAL WORKS	√	x	√	√	√	√	√	√	√
REPORT FOR RESERVES	x	x	√	√	√	x	√	√	√
REPORT OF TRUST FUNDS	x	x	√	√	√	x	x	√	√
REPORT OF RATES STATEMENT	x	x	x	x	x	√	√	x	√
REPORT FOR INVESTMENT	x	√	√	√	√	√	√	√	√
REPORT OF CREDITORS	√	√	√	√	√	√	√	√	√
REPORT OF DEBTORS	√	√	√	√	x	x	√	x	√
REPORT BY GRAPHS	x	x	√	√	√	x	√	√	x
NUMBER OF PAGES	8	8	28	33	32	10	37	10	40

OPTIONS

The matter could be referred to a workshop could be held with interested Councillors to establish what is meant by “simple to understand format”.

COMMENT

The basic statutory requirements include:

Summary of Financial Activity
Balance Sheet
Major Variances to adopted budgets.

The additional statements included in Council’s monthly financial statements include:

Report by Business Unit
Cashflow
Reserve Funds
Trust Funds
Capital Works projects
Non Recurrent projects
Loan Repayments
Rating Information
Operating Statement by Nature & Type
Notes to the Balance Sheet

Staff believe that without the additional statements, Council is unable to be fully informed on the transactions that occur on a monthly basis.

In undertaking a review, the DCS forwarded copies of the Town’s financial statements to a number of Local Governments who are currently considering the use of the Town of Bassendean’s format.

Within the Town of Bassendean’s monthly financial statements, there is scope to include graphs which provide a and additional notes on the budget variances

OFFICER RECOMMENDATION – ITEM 10.17

That:

1. The monthly financial statements format include the following:

a) Summary of income and expenditure using pictorial graphs on a Business Unit level;

b) Additional comments on the budget variances by included in the staff comment in the report; and

2. The new monthly financial statement format commence from the 1 July 2009.

10.18 Local Government Structural Reform (Ref: GOVR/LREGLIA/3 – Bob Jarvis, Chief Executive Officer)

Report Summary

Council is required to appoint the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government.
Council consider the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers.
Council consider EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

PURPOSE

To commence the local government reform process in accordance with the guidelines provided by the Minister for Local Government on 28 February 2009.

BACKGROUND

On 28 February 2009, the Minister for Local Government, the Hon. John Castrilli MLA, circulated his Local Government Reform Guidelines to all WA Councils.

A full copy of the Guidelines and supporting documents has been distributed to all Councillors, and a summary has been provided with this report as an attachment.

The timeframe is very short to complete the process with a deadline of the end of August 2009 for each Council to have lodged its reform submission to the Minister.

The process requires that each local government is to appoint a Project Team to oversee the preparation of its submission, with the project team to be made up of the Mayor/President, the CEO and one other Councillor.

Several major components of the Reform Process need to be completed by the end of April 2009, and it is felt that the Council should appoint its Project Team as quickly as possible.

The process also requires that the Council determine which other local governments it will negotiate with on any boundary reform or merger proposals. Again, it would seem prudent to settle this matter as soon as possible to provide a clear direction to the Project Team. Similarly, each Council is to nominate its preferred regional grouping of Councils for resource sharing and other outcomes.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

The consultation includes a workshop conducted by Councillors on the 10 March 2009 and discussions with the Department of Local Government and WALGA.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a high strategic impact.

OPTIONS

Council needs to consider the reform process in accordance with the guidelines. In doing so, is able to look at as many options for structural reform as it considers necessary to maintain a viable and sustainable local government.

COMMENT

It is anticipated that the Project Team will provide regular updates for both the Council and the community, with any release to the community being agreed by Council. Updates to council will be both formal and informal with the informal updates simply being details of time and place of negotiations and progress reports on tasks. Formal reports to Council will also be required preparatory to a formal resolution of Council at the end of the process - required by the Minister’s Guidelines.

Given that Bassendean borders only two other local governments, the City of Bayswater and the City of Swan, logically they would need to be the two Councils that are the subject of any negotiations regarding boundary adjustments or mergers. It should be noted that the Minister has reiterated that this is a voluntary process, but there is no doubt that the process is mandatory.

The Regional Grouping that appears most obvious for Bassendean is its well established relationship with the EMRC group of which it is a formal member and through which it has well established resource sharing arrangements and investments in capital infrastructure.

In the absence of any direction on these early choices it is presumed that this selection only requires a Simple Majority. However, the appointment of any committee of Council under Section 5.10 of the Local Government Act 1995 is required to be by Absolute Majority and it is therefore suggested that this be used as a guide to avoid any potential claims of improper process, and that the recommendations be carried with an Absolute Majority.

OFFICER RECOMMENDATION – ITEM 10.18

That Council:

1. Appoints the Mayor, the CEO and Councillor _______________ as the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government;

2. Considers choosing the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers;

3. Considers choosing its EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

TO BE CARRIED BY AN ABSOLUTE MAJORITY TO APPOINTMENT MEMBERS OF ANY COMMITTEE OF COUNCIL UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT 1995

10.19 Children and Family Services Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

Report Summary

Council is requested to receive the report on a meeting of Children and Family Services held on 11 February 2009.

PURPOSE

The purpose of the report is for Council to receive the report on the meeting of the Children and Family Services Committee held on 11 February, 2009.

COMMENT

Work Program

The Committee agreed that the following items become their priority work program for 2009:

Child Friendly Community;
One Stop Shop Facility – integrated service delivery;
Parents’ Group – are there/meeting needs; and
Saturday story-time in the Library – with parents.

Contact Details

A minor amendment was made to the list to include Cr Anne Brinkworth as the Deputy Council Delegate and was attached to the minutes.

Bayswater/Bassendean Early Years Group - Forum

Members were notified that the Bayswater/Bassendean Early Years Group was hosting an AEDI Forum to present to the community the data which is specific to our area, to be held on 24th February 2009. An official invitation was attached to the agenda for all Committee members.

OFFICER RECOMMENDATION – ITEM 10.19

That the report on a meeting of the Family and Children Services Committee held on 11 February 2009, be received.

10.20 Bassendean Local Emergency Management Committee Meeting held on 18 February 2009 (Ref: GOVN/CCLMEET12 – Philip Baker, Acting Director Community Development)

Report Summary

Cr Pule tabled a summary of the Executive Summary of the EMRC Workshop “Future Proofing Perth’s Eastern Region - Adapting to Climate Change”
The Town is looking at adapted measures, information on which is being provided to the EMRC following which the EMRC will produce a report.
WALGA has sent out some advice on how Councils can help the victims of the Victorian bushfires.

PURPOSE

The purpose of the report is for Council to receive the report on a meeting of the Bassendean Local Emergency Management Committee held on 18 February 2009.

COMMENT

The main points of discussion in the meeting included:

Evacuation Planning for Aged/Community Care Facilities

The invitation to be extended to a representative from WALGA following the last meeting, has been deferred until the next meeting.

Bassendean Emergency Management Arrangement Review

A number of staff had attended workshops over the two Fridays run by the EMRC with regard to climate change, following which there is a view that this topic should be a consideration of the Town’s Emergency Management Plan.

Cr Pule tabled a summary of the Executive Summary of the EMRC Workshop “Future Proofing Perth’s Eastern Region. Adapting to Climate Change”, a copy of which is attached to the Minutes.

The Director Operational Services advised that the Town is looking at adapted measures, information on which he will be providing to the EMRC in the next week or so, following which the EMRC will produce a report.

Victorian Bushfires Enquiries – WALGA

WALGA has sent out some advice on how Councils can help the victims of the Victorian bushfires. A copy of the email was included in the agenda.

OFFICER RECOMMENDATION – ITEM 10.20

That the report on a meeting of the Bassendean Local Emergency Management Committee held on 18 February 2009, be received.

10.21 Economic Development Advisory Committee Minutes of 25 February 2009 (Ref: GOVN/CCLMEET/13 – Michael Whitbread Senior Planning Officer)

Report Summary

Council is requested to receive the report on a meeting of the Economic Development Advisory Committee Meeting held on 25 February 2009.

Investment Attraction Program Plan

EDAC considered a report on Investment Attraction for the Bassendean Town Centre prepared by the Economic Development Officer, Mr Bob Gray and discussed the need to prepare a detailed Investment Attraction program plan, now that TCAS and LPS No. 10 were in place.

The report outlined the `Vision and the Objectives of the Investment Attraction’ program, and identifies the roles of staff and Councillors in relation to investment attraction activities.

The EDAC endorsed the Officer recommendation;

Instrument of Appointment & Delegation

Following the canvassing of business orientated organisations in the region that may be able to add value to the Committee, the EDAC is seeking authority to invite representatives from CEBA and EMICoL to become members of the Committee. EDAC requests that Council amend the Instrument of Appointment and Delegation accordingly (revision attached).

(An Absolute Majority is required to amend the Instrument of Appointment & Delegation).

Meeting Dates 2009

It should be noted that the current set of meeting dates for the Committee for 2009 have been endorsed by Council in the Instrument of Appointment and Delegation.

It was suggested at the December 2008 meeting (for which there was no quorum) and again at the February 2009 meeting that the meeting dates for 2009 be amended to the following months:

February, May, August and November 2009.

(An Absolute Majority is required to amend the Instrument of Appointment & Delegation).

The minutes of the EDAC indicate that the next meeting is scheduled for the 1 April 2009. Members noted that the proposed new meeting dates would create an overlap with the initial dates. In the event that the new dates are adopted preference was indicated for the new dates to take precedence, particularly given that the new Economic Development Officer is to be appointed.

OFFICER RECOMMENDATION – ITEM 10.21

That:

1. The report of the Economic Development Advisory Committee held on the 25 February 2009 be received;

2. Approval is given for the preparation of a detailed Investment Attraction program for the Bassendean Town Centre, based on the proposals contained in this report;

2. The Investment Attraction program plan, containing specific action plans, timelines and budgets should be prepared by the CEO with the assistance of the EDO;

3. An Economic Development Policy be prepared for the Town;

4. There should be a separation of Investment Attraction roles between:

CEO, assisted by the EDO, promoting economic development and investment attraction;
Mayor, as the official spokesperson for the Council;
Manager Development Services, responsible for impartially advising Council on how a development application meets Town Planning Strategy and Planning Laws;
Councillors, to set the policy framework to achieve the vision, impartially adjudicate development applications, and to allocate funds;

5. In due course, when a critical mass of new businesses is established in the Town Centre, the Town should play a role in facilitating the establishment of a Town Centre Management Association, to continue with the role of business attraction and retention and Town Centre marketing planning and promotion.

6. Council authorises for the EDAC to invite representatives from CEBA and EMICoL to become members of the Committee and that the Instrument of Appointment and Delegation be amended accordingly.

7. The meeting dates for 2009 be amended to the following months of February, May, August and November 2009, and the Instrument of Appointment and Delegation be amended accordingly.

POINTS 6 AND 7 REQUIRE AN ABSOLUTE MAJORITY TO AMEND A COMMITTEE’S INSTRUMENT OF APPOINTMENT AND DELEGATION.

10.22 Access and Inclusion Committee Meeting held on 4 March 2009 (Ref: GOVN/CCLMEET16 – Graeme Haggart, Director Community Development)

Report Summary

Committee considered a range of items including establishing a working party to consider issues such as progress reports on Access & Inclusion Plan implementation/comment on Disability Services Commission draft vision document; public events accessibility; feasibility of developing a services directory; and verbal reports.

PURPOSE

The purpose of the report is for Council to receive the minutes of the Access and Inclusion Committee Meeting held on 4 March 2009.

COMMENT

Issues covered in the meeting included:

1. Committee referred consideration of Disability Access and Inclusion Plan implementation progress to a working party to be convened one week following the DAIC meeting.

2. The suitability of the Town Centre as a public events venue was discussed following the staging of Planet Earth Festival in December 2008. Feedback was provided that the venue was generally successful; however opportunities for increased accessibility were articulated.

3. The feasibility of developing a services directory publication of the Town, compiling services available in the Town for people with a disability was discussed.

4. Disability Services Commission have sought feedback from stakeholders on their draft vision document: Disability Future Directions 2025. Committee referred consideration of the document for consideration of a working party of which all members were invited to contribute.

The working party has now met and made comment on the document to the Disability Services Commission. Committee was cognisant that while there had been an extension to the comment period, it never the less closes prior to the next meeting of the Committee. Accordingly, Committee determined the working party consider making a submission on the understanding that it will be made if approved by Council. The submission is included in full in the Attachments.

In summary, the comment made to the Disability Service Commission on the draft Disability Future Directions 2025 document is that the world will be more accessible for people with a disability in 2025 if achieved than is the case now.

5. Verbal reports presented included:

grant application for further You’re Welcome funding was unsuccessful;
An audit of the Town Centre streetscape for visually impaired will be conducted by MSDS with practical assistance; and
Committee membership and the need to attract a person with a sensory impairment was discussed.

OFFICER RECOMMENDATION – ITEM 10.22

That the:

1. Submission on the Disability Future Directions 2025 is supported by Council and be submitted to the Disability Services Commission; and

2. Report on a meeting of the Access and Inclusion Committee held on 4 March 2009, be received.

10.23 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 28 February 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.23

That vouchers:

82661-82710 Municipal Fund – Commonwealth Bank

5854-5868 Trust Fund

4639-4920 Municipal Fund – EFT Vouchers

totalling $1,110,522.70 for payment.

10.24 Financial Statements for the Period Ended 28 February 2008 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 28 February 2009.
The Summary of Financial Activity shows the YTD operating income is 1 % less than the budget and the expenditure is 2% more than the 2008/09 YTD budget.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $ 78,545.69; > 60 days are $ 14,337.14 > 30days are $ 5,136.57 and current debts are $82,369.04. ( Note: the debtors aged trail balance includes details of individual the debtors outstanding).

PURPOSE

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet- (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

RELEVANT LAW AND POLICY

Financial Management Regulations and the Local Government Act 1995

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Sustainability is defined in the State Sustainability Strategy (2003) as meeting the needs of current and future generations through an integration of environmental responsibility, social advancement and economic prosperity.

Economic Vitality & Financial Considerations: To encourage economic prosperity in the Town and Region; and to manage the Town’s assets and infrastructure in an effective and efficient way.

Leadership and Best Practice: To strengthen the Town’s position as an innovative, viable and independent “best practice” local government.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period

RISK MANAGEMENT

The Director Corporate Services cannot identify any risks associated with the reporting requirements.

OFFICER RECOMMENDATION – ITEM 10.24

That:

1. The Financial Reports for the period ended 28 February 2009, be received;

2. The Investment Report for the period ended 28 February 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of 374,603.91 for the period to 28 February 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $82,369.04 as at 28 February 2009, be received.

10.25 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Description	Address	Decision
COLORBOND SHED	48 MARGARET STREET ASHFIELD 6054	Delegated Approval
HOME OCCUPATION - DEBT COLLECTION	1A IRELAND WAY BASSENDEAN 6054	Delegated Approval
DWELLING	152 SECOND AVENUE EDEN HILL 6054	Delegated Approval
SINGLE DWELLING	UNIT A 5 TROY STREET BASSENDEAN 6054	Delegated Approval
LENGTHENING OF EXISTING CARPORT	69 CHESTERTON ROAD BASSENDEAN 6054	Delegated Approval
TWO STOREY GROUPED DWELLING	UNIT 2 8 PROWSE STREET BASSENDEAN 6054	Delegated Approval
GARAGE	31 ASHFIELD PARADE ASHFIELD 6054	Delegated Approval
SINGLE STOREY DWELLING	89 PROSPECTOR LOOP BASSENDEAN 6054	Delegated Approval

Subdivision Applications

THREE LOT SURVEY STRATA	272 MORLEY DRIVE EDEN HILL 6054	Delegated Referral
TWO (2) LOT SURVEY STRATA	20 MAIDOS STREET ASHFIELD 6054	Delegated Referral
TWO (2) LOT SURVEY STRATA	158 SECOND AVENUE EDEN HILL 6054	Delegated Referral
TWO LOT SURVEY STRATA	151 WALTER ROAD EAST BASSENDEAN 6054	Delegated Referral

OFFICER RECOMMENDATION – ITEM 10.25

That Council notes the decisions made under delegated authority by the Manager Development Services.

10.26 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

Issue ID	Assigned To	Brief Description	Action Taken
28078	Bob Jarvis	OCM – 26/11/08 - Notice of Motion – Cr Gangell: Town Mascot	The CEO presented a “suite” of designs for use as signs and branding on documents to the Marketing Group, with some minor changes. A suite will be presented to Council in April 2009.
29524	Bob Jarvis	Notice of Motion – Cr Pule: Priority Readiness to Fast Track for Funding Projects	Projects included in agenda for Strategic Planning workshop 10 February 2009. Recommend deletion.
29526	Bob Jarvis	OCM - 28/01/09 - Notice of Motion – Cr Gangell: Open Air Market Place	Draft report almost complete and will be presented to Council in April 2009.
29528	Bob Jarvis	OCM - 31/01/09 - Workshop to develop an effective working arrangement between the CEO and all Councillors	Workshop held, further meeting as recommended, still being held with Mayor and Deputy Mayor.
19671	Graeme Haggart	OCM - 43/12/07 & OCM - 13/07/08 - New Community, Civic and Administration Centre Building	Report can be found elsewhere in this agenda.
21860	Graeme Haggart	OCM - 21/03/08 - Notice of Motion and Update Pyrton Site	The Mayor, CEO and Crs Piantadosi and Cox met with the Minister. Department conducting consultations with the Aboriginal community on a revised development plan.
21881	Graeme Haggart	OCM - 44/03/08 - Swan Districts Football Club Inc Licence Agreement	Report included elsewhere in this agenda.
22867	Graeme Haggart	OCM - 30/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Report to be presented to the next meeting of the Children and Family Services Committee.
22877	Graeme Haggart	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	Subject to the outcome of the Town Centre Area Strategy implementation report outcome included elsewhere in this agenda.
23829	Graeme Haggart	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	Report partly complete. Deferred to April due to urgent funding application taking priority. Being developed by DCS and MDS.

24533	Graeme Haggart	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	Previous EDO developed Lobbying Strategy Plan for activation of the Town Centre Area Plan. The report was considered by the EDAC at the last meeting. Development of a Funding Lobbying Strategy is a priority for the incoming EDO who commences in a week or so.
24535	Graeme Haggart	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	Mayor and CEO have met with the Minister. Awaiting Department officers to provide formal feedback.
25834	Graeme Haggart	OCM - 9/8/08 - Petition Intersection of Broadway and Ida Street, Bassendean	Finalization of works awaiting Black Spot funding application outcome.
25848	Graeme Haggart	OCM - 31/8/08 - Partnership with Shire of Wiluna	No further action taken in the past month. Report on the draft MOU to be referred for Council consideration in coming months.
25854	Graeme Haggart	OCM - 52/8/08 - Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences	Redrafted Policy included within the review of all Governance Policies to be workshopped by Council at a date to be decided.
26553	Graeme Haggart	OCM - 20/12/08, OCM - 41/9/08 - Notice of Motion - Cr Butler – Flying of Aboriginal and Torres Strait Islander Flags	Requisite report information now in hand. Report to be presented to Council in April.
28077	Graeme Haggart	OCM – 25/11/08 - Notice of Motion – Cr Gangell: Policy on Return of Items to Council	To be incorporated within the review of the Standing Orders Local Law.
28080	Graeme Haggart	OCM - 30/11/08 - Notice of Motion – Cr Pule: Rolf Harris Drawing	Copyright implications and associated authorities being investigated.
28450	Graeme Haggart	OCM - 28/12/08 - Strategic Planning Workshop Outcomes – 8 November 2008	Workshop conducted. Recommend deletion
29055	Graeme Haggart	Question taken on notice	Question taken on notice was answered within the January OCM. Item closed. Recommend deletion
17964	Simon Stewert-Dawkins	OCM 13/01/09 & OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	Swan River Trust planning section assessing the detailed Drawings & Specifications prior to issuing conditions for development approval.
24524	Simon Stewert-Dawkins	OCM 11/7/08 - Strategic Streetscape - Policies	Public comment period for the draft Streetscape policies closed on Friday 7th November 2008. Staff are reviewing the feedback received and in early 2009 a report will be presented for Council consideration.

25042	Simon Stewert-Dawkins		OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Public comment period for the draft Streetscape policies closed on Friday 7th November 2008. Staff are reviewing the feedback received. In April/May, a report will be referred to Council for consideration.
25457	Simon Stewert-Dawkins		OCM - 18/7/08 - 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan	Report presented to the March 2009 Standing Committee/Council. Recommend deletion.
25845	Simon Stewert-Dawkins		OCM 27 & 28/8/08 - Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy	Report presented to the March 2009 Standing Committee/Council. Recommend deletion.
28451	Simon Stewert-Dawkins		OCM - 30/12/08 - Crs' Workshop - Alf Faulkner Hall & Toilets	Application submitted to Federal Government Regional & Local Government Infrastructure Program for $139,000 grant to supplement funds already allocated to construct new roof and toilets
11747	Michael Costarella		SCM - 13/10/06 - Review of Operational Services	Staff were presented with a demonstration on the use of software from INTERPLAN. This software is used by other Local Governments who use the ABEF. The cost of this software is estimated at $50k and at this stage is not included in the budget. It is not considered of a high priority by the DCS given the budgetary constraints.
26554	Michael Costarella		OCM - 42/9/08 - Notice of Motion - Cr Butler - Statutory Financial Reporting	The review undertaken by staff shows that the financial statements provided to Council exceeds the statutory requirements and can be further abbreviated. The new format will be presented to Council at its March 2009 meeting.
26556	Michael Costarella		OCM - 45/9/08 - Notice of Motion – Cr Stubbs: Differential Rating	The report will form part of the First Draft of the 2009/10 budget in April/ May 2009.
30363	Michael Costarella		OCM - 18/2/09 - Audit & Risk Management Committee Meeting held on 11 February 2009	Report submitted to Dept of Local Government. Recommend deletion.
4195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield		The Ministry of Housing have provided details showing the partial upgrading of the Right-of-Way.
4221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 & OCM 30/02/09 - Bassendean Town Centre Area Strategy		Subject to a report to the March Standing Committee.
4940	Brian Reed	OCM - 14/12/08, OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines		Subject to a report to the March Standing Committee.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A		The revocation of Town Planning Scheme No 4a will be further investigated in the first quarter of 2009 following the consideration of legal advice and referred to Council in March/April 2009.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean		Response received from DPI advising of no objection to road closure which has been passed on to State Land Services.
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean		Modified DAP passed to the WAPC for their endorsement
16645	Brian Reed	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07, OCM 31/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A		To be implemented in April
25836	Brian Reed	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA		Landgate and DPI advised of Council decision
26555	Brian Reed	OCM - 44/9/08 - Notice of Motion - Cr Butler – Retaining Trees and Natural Flora on private property		Some initial consultation has been done with other planners in the Eastern region, to be reported to Council in April.
27971	Brian Reed	OCM - 12/11/08 - Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone		Statutory advertising closed on 11 March 2009, to be reported to Council in April

29071	Brian Reed	Proposed Closure of a Portion of ROW 6 26 Scaddan & 33 Broadway	Applicant advised of Council decision and requested to pay administrative fee to allow closure process to commence.
29514	Brian Reed	OCM - 8/01/09 - Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site – Lots 9 & 10 (Nos. 41- 43) Pearson Street Ashfield	Owners have paid cash-in-lieu amount and valuation fee. Have also requested Landgate to review the valuation amount.
23834	Christine Devereux	OCM - 51/5/08 - Notice of Motion: Development of Policy on Carbon Emissions	EMRC advise that once the Federal and State Government have finalised developing the National Greenhouse & Energy Reporting System and the National Emissions Trading Scheme, then member Councils may consider and commence the development of a Carbon policy. No further action taken at this time.
30368	Allan Caddy	OCM - 20/02/09 - Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009	Additional staff funding will be included in the library budget deliberations for consideration in the 09/10 decision making process.
26558	Greg Neri	OCM - 50/9/08 - Tendering for Stream Services Provision	Stream Services tender developed and submitted. Results of tender process by end of March 09. Model to be implemented if successful
21856	Ian McDowell	OCM - 17/03/08 - Alf Faulkner Hall – New Public Toilet and Roof	Design consultant is still preparing the final design drawings and specifications and finalising the Addendum. Officers have commenced drafting Tender document for advertising in March. CEO has delegated authority to award the Tender.

21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	property owners have advised that remedial works on most properties have been completed. A follow up inspection will be conducted by staff shortly. The property owners note that works are outstanding on the property at 10-12 Old Perth Road.
26541	Kallan Short	OCM - 7/9/08 - Private Swimming Pool Inspection Program	Additional information requested by the Town's Solicitors has now been collected and provided to them. Officers expect to receive further instruction from the Town's Solicitors shortly outlining further action to be taken to enable the enforcement action to be carried out.
23821	Leah Pearson	OCM - 25/5/08 - Natural Environment Policies	Community consultation period has closed. Comments being incorporated into policies.
26546	Leah Pearson	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	Community Consultation period has closed for Bassendean. Waiting on Belmont and Bayswater to close Community Consultation Periods. Once all community consultation periods are closed comments will be incorporated into the Local Biodiversity Strategy by the Consultant.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Unfortunately several owners have not as yet cleared the ROW. Evidence via a site inspection and photos' is being gathered to begin prosecution. The Town has also been approached by the Water Corp on this issue as there have been blockages in the Ministers sewerage line that runs along this ROW and access is impossible at the moment. The Water Corp may also proceed with legal action. The Town is awaiting advice on the action proposed by the Water Corp.

13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	The matter went before the Midland Court for a first hearing on 9 March 2009. The Towns' solicitor is to advise of the outcome and any further court action planned on this issue
16629	Michael Whitbread	OCM - 9/01/09 & OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Owner notified of outcome of Councils decision to allow the purchase of Lot 500. A surveyor has been appointed following quotations ( to be paid by the owners) and the amalgamation process is in its initial stages
19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The Towns solicitors have been advised to pursue the matter to have the fence modified in accordance with Councils resolution. The Solicitor anticipates substantial fines if the matter is not resolved prior to the next court hearing. The landowner has been advised directly of this likelihood by the Towns' solicitor.
22859	Michael Whitbread	OCM 10/01/09 & OCM - 9/4/08 - Proposed Closure of Pedestrian Accessway (PAW) - Chesterton Road & Broadway, Bassendean	Landgate and applicant advised of Council decision.
25051	Patrick Quigley	OCM - 31/7/08 & OCM 10/02/09 - Notice of Motion: Cr Butler - Ashfield Reserve Lighting	Leisure Services will make request in 2009/10 Council Budget for the installation of security lighting at Ashfield Reserve. Asset Services requested to disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s Policy. Recommends Deletion.

25054	Patrick Quigley	OCM - 34/7/08 & OCM 11/02/09 - Notice of Motion: Cr Gangell - Biodegradable Products at Functions and Events	The draft policy on "Recyclable & Biodegradable Products at Town of Bassendean Events and Functions" is being advertised for public comment on the Town’s website and in the Bassendean Briefings. A report will come back to Council after the public comment period. Recommends Deletion.
25056	Patrick Quigley	OCM - 36/7/08 - Notice of Motion: Cr Stubbs - Ticket Gate, Steel Blue Oval Bassendean	Council is being presented with a report on the establishment of an additional ticket gate at Steel Blue Oval Bassendean in the March 2009 round of meetings. Recommends Deletion.
25841	Patrick Quigley	OCM 18, 19 & 20/8/08 - Alf Faulkner Hall Redevelopment Feasibility Study	The Town is currently reviewing which building maintenance enhancements required at Alf Faulkner Hall can be undertaken with available funds in the 2008/09 Council Budget. Quotes will be sought for the capital works enhancements required for the Hall and referred to the 2009/10 Council Budget for consideration.
28079	Patrick Quigley	OCM - 27/11/08 - Notice of Motion – Cr Gangell: Credit Card Transaction Scheme	The Town's Corporate Services and Leisure Services have commenced research into the viability/legality of implementing a credit card transaction scheme for local sporting and community groups. It is anticipated that feedback can be presented to Council in early to mid 2009.
28441	Patrick Quigley	OCM - 8/12/08 - Jubilee Reserve Fencing	Project is being referred to the 2009/10 Council Budget for consideration.
29527	Patrick Quigley	OCM - 28/01/09 - Notice of Motion – Cr Gangell: Summer Movies	The Town has commenced research into the viability of re-introducing outdoor movies in Bassendean. It is anticipated that a report can be presented to Council in April 2009.

30360	Patrick Quigley	OCM - 14/02/08 - Health Promotion Policies Amendments	Minor amendments have been made to the Town's Health Promotion Policies. Recommends Deletion.
30362	Patrick Quigley	OCM - 17/02/09 - Cultural Development Advisory Committee Meeting held on 4 February 2009	MLS will seek funding within the 2009/10 Council Budget to undertake 2009/10 Cultural Program. Banners in the Terrace Project to be undertaken by Samith Pich. Mr Peter Usher and Ms Jennifer MacLachlan advised about successful nominations for the community representative vacancies on the Cultural Development Advisory Committee. Recommends Deletion.
30364	Patrick Quigley	OCM - 19/02/09 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009	MLS to present Schedule of Fees & Charges and capital works projects for the Cyril Jackson Recreation Centre for consideration within the 2009/10 Council Budget. Recommends Deletion.
28448	Philip Baker	OCM - 16/12/08 - Review of the Library Services	Reports to be presented to Marketing Committee in March 2009 concerning signage and marketing strategy.
17968	Robert Gray	OCM - 10/02/08 - Deep Sewerage in the industrial area	Survey of 33 firms in old industrial area of Bassendean was carried out and 11 responses were received for a good 33% response rate. Responses were overwhelmingly in favour of deep sewerage for reasons such as cost saving, improved land values and environmental protection. In conjunction with EMRC Economic Development Officers' Group, we are now awaiting the results of the same survey which the City of Swan and the Shire of Mundaring intend to carry out. The results, when combined with the TOB data, will carry more weight with government.

25853

Sharna Murton

OCM - 49 & 50/8/08 & 9/2/09 - CCTV Security Monitoring - Ranger Vehicles

Report submitted by Senior Ranger at February Council meeting. Officers will continue to apply for suitable funding.

Recommend deletion

30361

Sue Perkins

OCM - Proposed Donation to the Victorian Fire Relief Fund

A letter addressed to the Premier of Victoria together with a cheque for $5,000 has been sent.

Recommend deletion.

30359

Yvonne Zaffino

OCM - 12/02/09 - Appointment of Councillors to External and Internal Committees

Website, Committee mailing lists, and 2007-09 Delegates' List updated and information distributed to Councillors.

Recommend deletion.

OFFICER RECOMMENDATION – ITEM 10.26

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.27 Calendar for April 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

Wed 1 Apr 5.30pm Economic Development Advisory Committee Meeting – Council Chamber (Crs Klein, Gangell & Piantadosi)

Fri 10 Apr Good Friday Public Holiday – Offices closed

Mon 13 Apr Easter Monday Public Holiday – Offices closed

Tue 14 Apr 5.30pm Youth Advisory Council Meeting – Youth Services, Steel Blue Oval Bassendean

Thu 16 Apr 5.00pm Resource Recovery Committee – If required – EMRC (Cr Klein)

Thu 16 Apr 6.00pm Perth Airports Municipality Group – Shire of Kalamunda (Cr Cox)

Thu 16 Apr 6.30pm Audit Committee Meeting – EMRC (Cr Klein)

Tue 21 Apr 7.00pm Standing Committee Meeting – Council Chamber

Thu 23 Apr 7.30am Small Business Centre East Metro – Midland (Cr Gangell)

Sat 25 Apr 11.00am Anzac Day Memorial Service, Bassendean War Memorial

Mon 27 Apr Anzac Day Public Holiday – Offices closed

Tue 28 Apr 6.00pm Citizenship Ceremony – Committee Room

Tue 28 Apr 7.00pm Ordinary Council Meeting – Council Chamber

Thu 30 Apr 6.00pm EMRC Council Meeting – EMRC (Crs Klein & Pule)

OFFICER RECOMMENDATION - ITEM 10.27

That the Calendar for April 2009 be adopted.

10.28 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was attached to the following document during the reporting period under the general authorisation for the affixing of the Common Seal, in accordance with the Standing Orders, Clause 83, and as resolved by Council on 22 July 2008:

24/02/09 Licence Agreement "Soundwave Festival" 2 March 2009 Steel Blue Oval Bassendean, between the Town of Bassendean, Soundwave Festival Pty Ltd and Altered State (WA) Pty Ltd

OFFICER RECOMMENDATION – ITEM 10.28

That the report on the use of the Common Seal be received.

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Gangell

Cr Gangell has advised in writing that he wishes to move the following motion at this meeting:

“That Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.”

12.2 Notice of Motion – Cr Gangell

Cr Gangell has advised in writing that he wishes to move the following motion at this meeting:

“That Council receives a report on the legalities and potential for Council to give away the blue shack on the BIC Reserve once the Bassendean Tennis Club has no further requirements for the building.

The shack is offered free to a worthy recipient on the condition that they pay all costs associated with the removal and relocation of the shack.

Officer Comment

This building contains asbestos under the box roofing eaves and wall panelling. The risk associated with donating this building to an external body is considered high and should be avoided.

Council has approved the demolition of the building and has allocated funding in the 2008/09 Capital Budget. Officers are preparing Request for Quotation (RFQ) specification and will seek submissions to enable the demolition of the building, tennis courts and associated infrastructure as soon as possible following the commissioning of the new courts.

Officers will seek separate quotes/tenders for the sale of the tennis court lights.

12.3 Notice of Motion – Cr Gangell

“That Council receives a report in the April round of meetings on any measures that the Council can take to fast track the planning and development of the remaining two tennis courts on the BIC Reserve required to be constructed to complete the project”.

Officer Comment

Council resolved in June 2008 to provide “in principle” support to the Bassendean Tennis Club’s request for the BIC Reserve tennis facilities to comprise four grass courts, four synthetic hard courts and associated lighting and fencing. This project is being undertaken in two stages.

Stage one commenced in early March 2009 and involves the construction of two synthetic hard courts and the installation of associated lighting and fencing. Funds to undertake stage one are allocated within the 2008/09 Council budget and includes a CSRFF grant from the Department of Sport and Recreation. Stage one external funding is to be acquitted by 30 June 2009.

It is proposed for stage two of the project to involve converting two existing grass courts to two synthetic hard courts and install associated lighting and fencing As stated above, Council has already provided “in principle” support for this part of the project. Whilst no current funds have been allocated to undertake stage two, funds are being sought within the 2009/10 Council Budget. The Bassendean Tennis Club has committed to contribute $10,000 and has also made a recent application to Tennis Australia with the Town’s assistance to request a rebate to assist with project costs. The balance of the project funding is to be derived from proceeds from the sale of the demountable tennis building and existing sports lighting, which the Town has already commenced planning for. In summary, planning for the project is progressing well and no additional measures would fast track the project at this time.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Swan Districts Football Club Inc Licence Agreement Feedback (Ref: LEGL/AGMT/8 - Patrick Quigley, Manager Leisure Services)

This item is to be considered with members of the public excluded from the Chamber under Section 5.23, (2) (e) of the Local Government Act 1995, as information of a commercial nature is discussed in the officer report.

14.2 Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer)

This item is to be discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act, in order to maintain the confidentiality of the names of the nominees.

14.3 Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 21 April 2009.