Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

STANDING COMMITTEE MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 17 FEBRUARY 2009, AT 7.00PM

1.0 INSPECTIONS/BRIEFINGS

Mr Chris Bebich from the DPI was in attendance at 5.30pm to answer questions relating to the Ashfield Precinct Plan.

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member declared the meeting open and welcomed all those in attendance, including Mr Adam Johnson from the EMRC who was in attendance to answer any questions Councillors may have regarding Item 10.1.

3.0 PUBLIC QUESTION TIME

Nil

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Present

Councillors

Cr Sam Piantadosi, Presiding Member

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell, Deputy Mayor

Cr Anne Brinkworth

Cr Michelle Stubbs

Cr Lynda Butler (until 9.35pm)

Cr Gerry Pule

Cr Don Yates

Officers

Mr Bob Jarvis Chief Executive Officer

Mr Mike Costarella Director Corporate Services

Mr Simon Stewert-Dawkins Director Operational Services

Mr Phil Baker Acting Director Community Development

Mr Patrick Quigley Manager Leisure Services

Mr Travis Moore Recreational Development Officer (until 9.02pm)

Mr Brian Reed, Manager Development Services

Ms Sharna Murton Senior Ranger (until 7.38pm)

Mrs Cathy Muraszko Minute Secretary

Apologies

Cr John Cox

Public

2 members of the public were in attendance.

Press

No members of the Press were in attendance.

5.0 DEPUTATIONS AND PETITIONS

Nil

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 9 December 2008

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)

MOVED Cr Pule, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 9 December 2008, be received.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)

MOVED Cr Stubbs, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 9 December 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 8/0

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

Nil

8.0 DECLARATIONS OF INTEREST

Nil.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

9.1 Ashfield Station Precinct Plan Report (Ref: LUAP/PLANNG/3 – Brian Reed, Manager Development Services)

Report Summary

The Town of Bassendean is one of the drivers behind the Ashfield Station Precinct Plan report.
A report has been prepared By GHD planning consultants, which needs to be released for public comment.
This report contains details of a proposed community consultation program for the plan, and Council is requested to endorse the program.
At is January 2009 meeting, Council resolved to defer this report until further clarification is gained from the new Minister.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1

SC – 1/02/09 MOVED Cr Stubbs, Seconded Cr Butler, that Council endorses a 42 day advertising period for the Ashfield Station Precinct Plan Report, and the methodology for the proposed community consultation as included in the Standing Committee Agenda of 17 February 2009.

CARRIED UNANIMOUSLY 8/0

10.0 REPORTS

10.1 EMRC – Strategic Waste Management Plan for Perth’s Eastern Region (Ref:GOVR/LREGLIA/1) – Director Operational Services, Simon Stewert-Dawkins)

Cr Gangell left the Chamber, the time being 7.20pm and returned at 7.22pm.

Report Summary

December 2008, the East Metropolitan Regional Council (EMRC) endorsed the Strategic Waste Management Plan.
The Strategic Waste Management Plan is submitted to the Town for consideration and approval.

A minor amendment was made to the Officer Recommendation to include a point 2 as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1

SC – 2/02/09 MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council endorses the draft EMRC Strategic Waste Management Plan for Perth’s Eastern Region, dated December 2008, and

2. Council’s contribution to the project be based on population.

CARRIED UNANIMOUSLY 8/0

10.2 CCTV Security Monitoring - Ranger Vehicles (Ref: LAWE/CMPNS/1 - Sharna Murton, Senior Ranger)

Report Summary

At the September 2008 OCM, it was resolved that Council receives a report investigating the feasibility of obtaining Commonwealth grants and matching State grants to equip the Rangers vehicles with video monitoring facilities with CCTV to be used for anti-graffiti monitoring and other crime prevention and to provide a better measure of safety for Rangers.
Report outlines a number of considerations to be taken into account when utilising surveillance equipment.
Recommends for Council to support Officers actively pursuing suitable mobile CCTV surveillance grant funding subject to the grant criteria not requiring any matching funding from the Town.

The Recreation Development Officer left the Chamber, the time being 7.33pm and returned at 7.35pm.

Further information regarding the cost of the surveillance cameras was requested, which will be provided in the Councillors’ Bulletin this Friday.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2

SC – 3/02/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Supports Officers seeking grant funding opportunities for suitable mobile surveillance equipment; and

2. Applies for suitable grant funding subject to the grant criteria not requiring a budget funding allocation from the Town.

CARRIED 6/2

Crs Klein, Gangell, Brinkworth, Piantadosi, Pule and Yates voted in favour of the motion. Crs Stubbs and Butler voted against the motion.

The Senior Ranger left the Chamber, the time being 7.38pm and did not return.

10.3 Ashfield Reserve Lighting (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

Report Summary

Ashfield Reserve is Crown land vested to the Town.
The Town has received feedback regarding incidents of antisocial behaviour and vandalism occurring at Ashfield Reserve, in particular in the playground area.
In July 2008, Council resolved for a future report to be presented on the feasibility of using lights previously used at Steel Blue Oval Bassendean for lighting areas of Ashfield Reserve.
Recreation Development Officer recommends that Council considers allocating $36,250 in the 2009/10 budget for the installation of ambient security lighting over the Ashfield Reserve playground and centre of the Reserve. Furthermore, that the redundant sports lighting fittings and poles currently stored at the Town’s Depot be disposed via public tender, with the proceeds to assist with the projects costs.

The Manager Development Services left the Chamber, the time being 7.40pm and returned at 7.44pm.

Cr Gangell left the Chamber, the time being 7.45pm and returned at 7.47pm.

The Manager Leisure Services left the Chamber, the time being 8.10pm and returned at 8.11pm.

OFFICER RECOMMENDATION – ITEM 10.3

That Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve playground area and further investigates potential funding opportunities to subsidise the project; and
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy.

Some amendments were made to the Officer Recommendation to further clarify the intention of the motion, including the addition of a point 3 as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3

SC – 4/02/09 MOVED Cr Butler, Seconded Cr Pule, that Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve as per the attached lighting plan to the Standing Committee Agenda of 17 February 2009 and further investigates potential funding opportunities to subsidise the project,
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy, and
Considers the cost of green power to offset the cost of the lighting at the Ashfield Reserve in the 2009/10 Budget.

CARRIED 7/1

Crs Klein, Brinkworth, Stubbs, Butler, Piantadosi, Pule and Yates voted in favour of the motion. Cr Gangell voted against the motion.

10.4 Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)

Report Summary

Council resolved in July 2008 for a report to be presented on the use of biodegradable products for serving food and drink at the Town’s functions and events.
A trial on the use of biodegradable packaging was conducted at a recent event held by the Town with good results.
Manager Leisure Services recommends that Council endorses for a draft Policy on the use of recyclable or biodegradable products at the Town’s public events and functions to be advertised for public comment, prior to final adoption of the policy.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

SC – 5/02/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the following draft Recyclable & Biodegradable Products at Town of Bassendean Events and Functions Policy:

RECYCLABLE & BIODEGRADABLE PRODUCTS AT TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY

This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.

Public events and functions provide many benefits for the community, including: builds social cohesion; facilitates greater cultural understanding; assists in achieving social capital; and creates a stronger sense of place.

Objective

The objectives of this Policy are:

1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;

2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and

3. To provide guidelines and provide priority access to encourage internal and external food and drink stallholders to be more environmentally conscious when participating in the Town’s events and functions.

Strategy

The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:

1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and

2. The Town will encourage the use of recyclable and biodegradable products at its events and functions by external stallholders, by promoting the environmental benefits and providing priority access to stallholders who agree to use such products.

Application

Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.

The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.

Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.

The Policy will be openly communicated to the community, as required.

Authority to Administer Policy

The Bassendean Town Council delegates powers to the Chief Executive Officer for the provision of public events and cultural projects, in accordance with budgetary allocations and organisational operational procedures.

and

2. Advertises the draft Policy for public comment on the Town’s website and in the Bassendean Briefings prior to a subsequent report being presented to Council for final adoption of the policy.

CARRIED UNANIMOUSLY 8/0

10.5 Appointment of Councillors to External and Internal Committees (Ref: CCNL/MEET– Yvonne Zaffino, Council Support Officer)

Report Summary

Cr Butler has tendered her resignation for a number of External and Internal Committees due to employment commitments.
Cr Butler has advised that she wishes to remain a member of the Children & Family Services and Cultural Development Advisory Committees.
Councillors are requested to nominate for these Committees to fill the positions.

PURPOSE

In accordance with Council Policy, appointments to Committees are for a period of two years, expiring on the next ordinary Local Government Election Day, unless otherwise indicated.

Cr Butler has tendered her resignation on some internal and external committees due to employment commitments.

Councillors are requested to nominate for those positions.

The current vacancies are shown in bold type below.

COMMITTEE	MEMBER/S	DEPUTY	MEETING DETAILS
Internal
Audit & Risk Management Committee	Klein Piantadosi Stubbs 1 Vacancy	Brinkworth	Wed, 13 May, 12 August and 11 November
Cyril Jackson Physical Education & Community Recreation Centre Management Committee	Brinkworth Pule	1 Vacancy	14 May, 27 August and 26 November
Local Emergency Management Committee	Cr Klein 1 Vacancy	Cr Pule	18 February, 20 May, 19 August and 18 November.
Local Studies Collection Management Committee	Cr Brinkworth Cr Stubbs 1 Vacancy	Cr Pule	5 March, 4 June, 6 August, 1 October and 5 November
External
Eastern District Planning Committee	Piantadosi	1 Vacancy	Bi-monthly third Monday, 3.00pm
Perth Airports Municipalities Group	1 Vacancy	Cr Klein	As required
Swan River Trust – Protection Strategy Advisory Committee	Cr Pule	1 Vacancy	As required
WALGA – East Metropolitan Zone	Klein Stubbs	1 Vacancy	Bi-monthly, fourth Thursday, 6.00pm

OFFICER RECOMMENDATION – ITEM 10.5

That Council appoints the following Councillors to be Members and Deputy Members to the following Committees expiring on the next ordinary Local Government Election Day, unless otherwise indicated:

1. Councillor _______ to be Council’s delegate to the Audit and Risk Management Committee;

2. Councillor ________ to be Council’s deputy delegate to the Cyril Jackson Physical Education & Community Recreation Centre Management Committee

3. Councillor ________ to be Council’s delegate to the Local Emergency Management Committee;

4. Councillor ________ to be Council’s delegate to the Local Studies Collection Management Committee;

5. Councillor ________ to be Council’s deputy delegate to the Eastern District Planning Committee;

6. Councillor ________ to be Council’s delegate to the Perth Airports Municipalities Group;

7. Councillor ________ to be Council’s deputy delegate to the Swan River Trust – Protection Strategy Advisory Committee;

8. Councillor _______ to be Council’s deputy delegate to the WALGA – East Metropolitan Zone.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

In the absence of Cr Cox, it was suggested that this matter be deferred until the Ordinary Council meeting next week.

COMMITTEE RECOMMENDATION – ITEM 10.5

SC – 6/02/09 MOVED Cr Stubbs, Seconded Cr Klein, that this item be deferred to the OCM next week.

CARRIED 7/1

Crs Klein, Brinkworth, Stubbs, Butler, Piantadosi, Pule and Yates voted in favour of the motion. Cr Gangell voted against the motion.

The Presiding Member, Cr Piantadosi, vacated the Chair and left the Chamber. Her Worship the Mayor, Cr Tina Klein took the Chair, the time being 8.23pm.

Cr Stubbs left the Chamber, the time being 8.23pm.

10.6 General Meeting of Electors held on 3 February 2009 (Ref: Bob Jarvis, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6

SC – 7/02/09 MOVED Cr Gangell, Seconded Cr Pule, that:

1. The minutes of the General Meeting of Electors held on 3 February 2009, be confirmed as a true record;

2. Council notes the questions and views expressed by community members at the General Meeting of Electors, the responses provided by the Mayor and staff members; and

3. Council re-affirms its commitment to public consultation and communication generally.

CARRIED UNANIMOUSLY 6/0

10.7 Health Promotion Policies Amendments (Ref: ENVM/AGMT/1*1 – Patrick Quigley, Manager Leisure Services)

Report Summary

In September 2007, Council resolved to adopt six Health Promotion Policies for the Town.
Minor Amendments are proposed for two of the policies.
Manager Leisure Services recommends that the minor amendments be accepted.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7

SC – 8/02/09 MOVED Cr Gangell, Seconded Cr Butler, that Council endorses minor amendments to the Town’s Health Promotion Policies as presented below:

TOWN OF BASSENDEAN - HEALTH PROMOTION POLICIES

TOBACCO POLICY

Objective

To provide a safe, healthy environment for users of Council facilities.

Council recognises that smoke free environments protect non-smokers from the harmful effects of Environmental Tobacco Smoke (ETS) and contribute to reducing tobacco consumption levels. Council will encourage quitting attempts and discourage the uptake of smoking, particularly by young people.

Policy

Council acknowledges its obligations to ensure that all Council owned buildings are free from potential health hazards.

Council declares that all Council owned buildings and events are smoke free zones and this policy extends to Council plant and vehicles.

Council provides signage to Council buildings and events to reflect its non-smoking policy.

Council advises hirers of its facilities, via its hire documentation, that the facility hired is subject to Council's non-smoking policy.

The management committees of relevant buildings shall be advised of their requirements to implement the policy.

All indoor and designated outdoor environments (seated areas/audience areas) under the control of the Town will be promoted as 100% smoke free.

All official functions (including dinners, presentations, fund-raising events, meetings, and social occasions) will be promoted as 100% smoke free.

Tobacco products will not be sold or promoted by the Town or on any premises under the control of the Town.

Any person, either employed by or representing the Town in any capacity will refrain from smoking whilst acting in an official capacity.

FOOD AND CATERING POLICY

Objective

To encourage the provision of good nutrition options to maintain and improve the health of the community.

Policy

Where food is available at functions and activities, healthy alternatives will be readily offered. This includes the provision of foods low in fat, high in fibre and fruit and vegetables.

Appropriate information will be available to food handlers e.g. Health & Hygiene of Food Handlers.

Where beverages are available at functions and activities, healthier alternatives will also be readily offered, such as water and beverages with low/no sugar content.

Food and beverage vouchers and giveaways to include healthy options.

Where food vendors are required, the Town will attempt to source vendors that provide healthier food and beverage alternatives.

ALCOHOL AND OTHER DRUGS POLICY

Objective

To promote, encourage and support strategies to minimise harm from alcohol and other drug use.

Policy

The Town encourages the responsible consumption of alcohol, and excessive or rapid consumption of alcohol will be discouraged.

Water will be made available for free or low cost at public events.

If events include a licensed area, alcohol will be served in accordance with the requirements set out in the Liquor Control Act 1988. This includes no alcohol being served to patrons under the age of 18 years or to intoxicated patrons.

The use of illicit and performance enhancing drugs will not be allowed at any activities or events under the control of the Town.

Participants and performers known to be intoxicated due to alcohol and/or other drugs will not be permitted to participate or perform.

Food will be offered when alcohol is served.

The irresponsible use of alcohol or use of illicit and/or performance enhancing drugs will not be glamorised or promoted.

Where alcohol is available, lower strength and non-alcoholic beverage options will be available.

Alcohol will not be used as prizes or awards.

The availability of alcohol will be restricted to suitable and appropriate occasions as determined by the Town.

SUN PROTECTION POLICY

Objective

To recognise that exposure to ultraviolet radiation (UVR) has negative health effects and will therefore introduce measures to minimise exposure.

Policy

The Town strongly recommends and supports sun safe practices for all activities.

Activities will be conducted outside of the hours 10.00am to 3.00pm when UVR is at its peak, whenever possible.

Natural shade will be utilised to protect participants and spectators, wherever available.

Staff and members representing the organisation will always act as positive role models by adopting sun protection behaviours such as wearing long sleeved shirts, broad brim hats, extra length shorts, sunglasses and applying sunscreen.

When natural shade is not available, the Town will supply and erect portable shade structures, wherever possible.

Sunscreen (SPF 30+, broad spectrum water resistant) will be made available to participants and spectators. However when this is not possible these parties will be encouraged to bring their own.

SPORT SAFE POLICY

Objective

To improve the health of the community through safe participation in sports and physical activities.

Policy

An appropriately qualified first aid person/s with first aid equipment will be in attendance at events.

The community will be encouraged to use protective sports equipment where necessary.

Warm up, stretch and cool down routines will be encouraged, if required.

Members, coaches and officiating personnel will be encouraged to attend approved training and accreditation course in sports injury prevention and treatment, if required.

Correct fluid replacement practices will be encouraged at events.

MENTAL HEALTH POLICY

Objective

To promote positive mental health to maximise well being in individuals and communities. To foster a sense of belonging through improving social, physical and economic environments as well as enhancing the coping capacity of individuals and communities. To reduce or remove economic or social barriers to participation in the Town’s activities and encourage participants, volunteers and organisers to treat all groups in the organisation and in the community in general with respect, equality and openness.

Policy

The Town will proactively support positive mental health promotion in individuals and the community through the following supportive strategies:

Provide opportunities for individuals to be mentally, physically and socially active (ACT).

Encourage individuals to join and actively participate in the Town’s activities and those of partner organisations (BELONG).

Encourage individuals to become a volunteer in the Town, to set personal goals for achievement in the activities of the organisation, and to be more broadly involved in other community events and environments (COMMIT).

CARRIED UNANIMOUSLY 6/0

Cr Stubbs returned to the Chamber, the time being 8.27pm.

The Presiding Member, Cr Piantadosi returned to the Chamber, the time being 8.27pm. The Mayor vacated the Chair and the Presiding Member resumed the Chair.

10.8 Proposed Donation to the Victorian Fire Relief Fund (Ref: COMR/SPONSHP/1 – Bob Jarvis, Chief Executive Officer)

Report Summary

As a result of the devastating bushfires in Victoria, Council is requested to consider making a donation to the Victorian Bushfire Relief Fund.
The donations account currently has a balance of $2,200.

OFFICER RECOMMENDATION – ITEM 10.8

That Council donates $2,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria.

The Committee agreed to increase the donation amount to $5,000.

COMMITTEE RECOMMENDATION – ITEM 10.8

SC – 9/02/09 MOVED Cr Brinkworth, Seconded Cr Pule, that:

1. Council donates $5,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria; and

2. Additional expenditure of $3,000 be authorised in accordance with Section 6.8 of the Local Government Act.

CARRIED UNANIMOUSLY 8/0

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT AS THE EXPENDITURE WAS NOT APPROVED IN THE CURRENT BUDGET.

10.9 Bassendean Youth Advisory Council Meeting held on 3 February 2009 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

Report Summary

Council is requested to receive the report on a meeting of the Youth Advisory Council meeting held on 3 February 2009.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.9

SC – 10/02/09 MOVED Cr Gangell, Seconded Cr Pule, that the report on the meeting of the Bassendean Youth Advisory Council held on 3 February 2009, be received.

CARRIED UNANIMOUSLY 8/0

10.10 Cultural Development Advisory Committee Meeting held on 4 February 2009 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

Report Summary:

Past Public Events Report Received.
Combing Art & Photographic Exhibitions Discussed.
Upcoming Public Events Report Received.
Sculpture Park Exhibition Project Discussed.
Report on the Establishment of an Arts Centre Proposal Discussed.
Financial Reports for the 2008/09 Cultural Program Discussed.
Budget Setting for the 2009/10 Cultural Program Discussed.
Artist for Banners in the Terrace Project Recommended.
Appointments for Vacant Community Representative Positions Recommended.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.10

SC – 11/02/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council:

Consider funds within the 2009/10 Council Budget for the design and printing of “Certificates of Appreciation” for use by the Town;
Provides “in principle” support to the following 2009/10 Cultural Program and considers allocating funds for the following projects in the 2009/10 budget:

PROJECT	ANTICIPATED DATE	VENUE	ANTICIPATED PROJECT COST
NAIDOC Family Day	Thursday 9 July 2009	Ashfield Reserve	$20,000
Avon Descent	Sunday 2 August 2009	Swan River	$1,000
Multicultural Food Festival	October 2009	Jubilee Reserve	$40,000
Australia Day Celebration and Fireworks	Tuesday 26 January 2010	Ashfield Reserve	$55,000
Sculpture in the Park Exhibition (incorporating Public Art Project)	March 2010 (Perth’s Autumn Festival)	Sandy Beach Reserve	$15,000

Public Art Project (held as part of Sculpture in the Park Exhibition)

March 2010

(Perth’s Autumn Festival)

Sandy Beach Reserve

$45,000

Community Events Sponsorship Program

Ongoing

N/A

$5,000

Cultural Plan Implementation

Ongoing

N/A

$5,000

Endorses Mr Samith Pich as the artist to work with the Town on the 2009 Banners in the Terrace Project;
Appoints Mr Peter Usher and Ms Jennifer MacLachlan to fill the community representative vacancies on the Cultural Development Advisory Committee for a term ceasing at the date of the Local Government election in the year the Town’s local government elections are held; and
Receives the report on a meeting of the Cultural Development Advisory Committee held on 4 February 2009.

CARRIED UNANIMOUSLY 8/0

POINT 4 IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

10.11 Audit & Risk Management Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

Report Summary:

Council is requested to receive the report on a meeting of the Audit & Risk Management Committee.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11

SC – 12/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that:

1. Council receives the report on the Audit and Risk Management Committee meeting held on the 9 July 2008;

2. Adopts the Compliance Audit Return for 2008 for the period 1 January to 31 December 2008 in accordance with Regulation 14 of the Local Government (Audit) Regulations 1996;

3. Approves the 2008/09 Draft Budget review in accordance with section 6.2 of the Local Government Act and Regulation 33A of the Financial Management Regulations; and

4. Adopts the Investment Policy presented to the Audit Risk and Management Committee on the 11 February 2009.

CARRIED UNANIMOUSLY 8/0

POINTS 1 TO 4 TO BE CARRIED BY AN ABSOLUTE MAJORITY.

10.12 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

Report Summary:

2009/10 Fees and Charges discussed.
2008/09 Council Budget Capital Projects discussed.
Indoor Sports Venue Proposal discussed.
Recreation Centre Venue Hire Procedures approved.
2009/10 Council Budget Capital Projects discussed.
Financial Operating Report discussed.

The Director Operational Services left the Chamber, the time being 8.35pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12

SC – 13/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that Council:

1. Considers the following Schedule of Fees & Charges for the Cyril Jackson Recreation Centre within the 2009/10 Council Budget:

General & Sporting Use

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$9.50	$10
Games Room (Evening)	$12.50	$13
Main Hall (Day)	$22	$23
Main Hall (Evening)	$25	$26
Weight Room (Day)	$35	$35
Weight Room (Evening)	$40	$40
Main Hall Individual Court (Day)	$9	$10
Main Hall Individual Court (Evening)	$10.50	$11.50

Social Functions

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$23.50	$24.50
Games Room (Evening)	$28.50	$30
Main Hall (Day)	$38	$40
Main Hall (Evening)	$49	$50

Other Facilities

Charges	Current	Proposed
Change-rooms Only (Juniors)	$6	$6
Change-rooms Only (Adult)	$11.50	$11.50
Kitchen Only	$11	$11
Store-room Exclusive	$60/yr	$60/yr
Store-room Shared	$30/yr	$30/yr

2. Considers three capital works projects for the Recreation Centre within the 2009/10 Council Budget, namely: floor sanding/sealing for the main hall and games dance room; new curtains for the games dance room; and additional replacement of gutters and downpipes.

3. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 12 February 2009.

CARRIED UNANIMOUSLY 8/0

10.13 Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009 (Ref: GOVN/CCLMEET/3 - Allan Caddy)

Report Summary

Council is requested to receive the report on a meeting of the Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13

SC – 14/02/09 MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The report on a meeting of the Local Studies Collection Management Committee held on 5 February 2009, be received; and

2. Council considers in its budget deliberations an amount of $12,400 per annum to increase the hours of the Local Studies Librarian from the current 14 hours to 21 hours per week.

CARRIED UNANIMOUSLY 8/0

10.14 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 31 January 2009, in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.14

SC – 15/02/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that vouchers:

82623-82660 Municipal Fund – Commonwealth Bank

5850-5853 Trust Fund

4458-4638 Municipal Fund – EFT Vouchers

totalling $1,041,722.06 for payment.

CARRIED UNANIMOUSLY 8/0

10.15 Financial Statements for the Period Ended 31 January 2009 (Ref: G042 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 31 January 2009.
The Summary of Financial Activity shows the YTD operating income is 1% more than the budget and the expenditure is 2% more than the 2008/09 YTD budget.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM - 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $ 71,218.78; > 60 days are $ 9,779.01 > 30days are $ 143,714.24 and current debts are $ 14,095.24. ( Note: the debtors aged trail balance includes details of individual the debtors outstanding).

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15

SC – 16/02/09 MOVED Cr Butler, Seconded Cr Stubbs, that:

1. The Financial Reports for the period ended 31 January 2009, be received:

2. The Investment Report for the period ended 31 January 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $261,753.42 for the period to 30 November 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $ 238,807.27as at 30 November 2008, be received.

CARRIED UNANIMOUSLY 8/0

10.16 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16

SC – 17/02/09 MOVED Cr Gangell, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY 8/0

10.17 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.

The Manager Leisure Services left the Chamber, the time being 9.02pm and did not return.

It was noted that some of the information on the Outstanding Resolutions list were outdated. These will be updated and presented back to Council next week.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17

SC – 18/02/09 MOVED Cr Gangell, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be updated and referred to the Ordinary Council Meeting next week, to be received.

CARRIED UNANIMOUSLY 8/0

10.18 Calendar for March 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

A calendar of events for March 2009 was submitted to the Committee for consideration.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.18

SC – 19/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for March 2009 be adopted.

CARRIED UNANIMOUSLY 8/0

10.19 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19

SC – 20/02/09 MOVED Cr Butler, Seconded Cr Brinkworth, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY 8/0

The Manager Development Services left the Chamber, the time being 9.05pm.

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Nil

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule: Fast Track Project for Council’s Selection Consideration

Cr Gangell left the Chamber, the time being 9.05pm and returned at 9.06pm.

The Manager Development Services returned to the Chamber, the time being 9.07pm.

Cr Pule had advised in writing that he wished to move the following motion at this meeting:

MOVED Cr Pule, Seconded Cr Klein, that Council considers the selection of the establishment of an Art Centre within the Town, as one of the projects for Fast Track Selection.

References: OCM – 32/12/08 of 16.12.08 item 10.1.25 (5)

Calling for a report to be provided.

Reference: OCM 27/1/09 Item 13.2 Notice of Motion : Priority Readiness to Fast Track for Funding Projects.

That the report called for at OCM 16/12/08 include the Fast Tracking of the Project with possible considerations of:

1. Location: Cyril Jackson Campus;

2. Timeframes for Consultations with relevant authorities/ Community and other bodies;

3. Incorporation of the Art Centre in association with current existing and Future proposed facilities at the Cyril Jackson location;

4. Possible layouts;

5. Design possibilities including Green and Sustainable Renewable Energy options. (including timeframes); and

6. Relationships with associated proposed Ashfield development. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE AGAINST THE MOTION RESULTING IN THE MOTION BEING LOST 4/5

Crs Gangell, Piantadosi, Pule and Yates voted in favour of the motion. Crs Klein, Brinkworth, Stubbs and Butler voted against the motion.

12.2 Notice of Motion – Cr Pule: Zero Tolerance on Graffiti and Cost Recovery

Cr Pule moved the following Notice of Motion which was seconded by Cr Klein:

MOVED Cr Pule, Seconded Cr Klein, that:

The Town of Bassendean join with Bayswater and other Local Governments in the Region of a Zero Tolerance Policy towards Graffiti.
The Town of Bassendean approach WALGA to advocate zero tolerance on Graffiti and Effective Cost Recovery for the Region.
The Town of Bassendean request that WALGA lobby the State Government for effective cost recovery for financial outlays on Graffiti by Local Governments, including full financial cost recoveries from the perpetrators of Graffiti and where they are under age, their parents.

PROCEDURAL MOTION

MOVED Cr Stubbs, Seconded Cr Butler that the Motion now be put.

CARRIED 6/2

Crs Gangell, Brinkworth, Stubbs, Butler, Piantadosi and Yates voted in favour of the motion. Crs Klein and Pule voted against the motion.

COMMITTEE RECOMMENDATION – ITEM 12.2

SC – 21/02/09 MOVED Cr Pule, Seconded Cr Klein, that:

The Town of Bassendean join with Bayswater and other Local Governments in the Region of a Zero Tolerance Policy towards Graffiti.
That the Town of Bassendean approach WALGA to advocate zero tolerance on Graffiti and Effective Cost Recovery for the Region.
That the Town of Bassendean request that WALGA lobby the State Government for effective cost recovery for financial outlays on Graffiti by Local Governments, including full financial cost recoveries from the perpetrators of Graffiti and where they are under age, their parents. DUE TO AN EQUALITY OF VOTES (4/4), THE PRESIDING MEMBER CAST HIS SECOND VOTE IN FAVOUR OF THE MOTION, RESULTING IN THE MOTION BEING CARRIED 5/4

Crs Klein, Gangell, Pule and Yates voted in favour of the motion. Crs Brinkworth, Stubbs, Butler and Piantadosi voted against the motion.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil.

Cr Butler left the Chamber, the time being 9.35pm and did not return.

MOVED Cr Gangell, Seconded Cr Brinkworth that the meeting be adjourned for a 10 minute break, the time being 9.35pm.

CARRIED UNANIMOUSLY 7/0

The meeting resumed, the time being 9.45pm. All Councillors and staff, with the exception of the Director Operational Services, returned to the Chamber.

14.0 CONFIDENTIAL BUSINESS

MOVED Cr Gangell, Seconded Cr Pule, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 9.47pm.

CARRIED UNANIMOUSLY 7/0

14.1 Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

PURPOSE

The purpose of this report is for Council to consider the findings of the Town Centre Area Strategy Feasibility Study and to consider how the Strategy may be implemented.

This matter was considered with members of the public excluded from the Chamber in accordance with Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person.

Cr Yates disclosed an interest affecting impartiality as he lives closer than any other Councillor to the Town Area, as considered in the Syme Marmion Report, however, advised that he was able to participate and vote on this item without bias, and remained in the Chamber.

The Director Operational Services returned to the Chamber, the time being 10.00pm.

The Director Corporate Services left the Chamber, the time being 10.28pm and returned at 10.30pm.

OFFICER RECOMMENDATION – ITEM 14.1

That that Council adopts the Standing Committee Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 17 February 2009.

The Committee felt that this matter should be discussed further at a future workshop.

COMMITTEE RECOMMENDATION – ITEM 14.1

SC – 22/02/09 MOVED Cr Stubbs, Seconded Cr Yates that:

1. Council receives The Bassendean Town Centre Feasibility study dated November 2008, prepared by Syme Marmion and Co; and

2. Council conducts a workshop prior to progressing the project further.

CARRIED UNANIMOUSLY 7/0

14.2 Land Acquisition and Disposal within Town Planning Scheme No 4A (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services)

PURPOSE

The purpose of this report is to seek Council endorsement to land dealings under the Town Planning Scheme No. 4A.

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

SC – 23/02/09 MOVED Cr Stubbs, Seconded Cr Klein, that Council adopts the Officer Recommendation, with an additional point 6, as shown in the Confidential Report to the Standing Committee Minutes of 17 February 2009.

CARRIED 6/1

Crs Klein, Brinkworth, Stubbs, Piantadosi, Pule and Yates voted in favour of the motion. Cr Gangell voted against the motion.

MOVED Cr Brinkworth, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 11.00pm.

CARRIED UNANIMOUSLY 7/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 17 March 2009.

There being no further business, the Presiding Member declared the meeting closed, the time being 11.02pm.