Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

STANDING COMMITTEE MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 9 DECEMBER 2008, AT 7.00PM

1.0 INSPECTIONS

The following inspections took place prior to the commencement of the meeting:

1.1 Partial closure of a right of way Scaddan Street, Bassendean

1.2 Residential building 66 Broadway, Bassendean

1.3 Jubilee Reserve fencing

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member, Cr Piantadosi, declared the meeting open and welcomed all those in attendance.

3.0 PUBLIC QUESTION TIME

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

At the November 2008 Standing Committee meeting, Mrs Val Dreyer, asked what was the cost to the Town of Bassendean to undertake public event surveys.

Mrs Dreyer was advised by the Manager Leisure Services that surveys conducted at the Town’s Public Events generally range from $300 to $600 depending on the nature, duration and size of the event. For example, the cost to hold a recent survey conducted at the Australia Day event was $585.

Mrs Dreyer asked why the tennis courts have to be moved.

Mr Haggart advised they are being moved to consolidate the tennis courts to one site .

Mrs Dreyer asked if the General Meeting of Electors will be given the same amount of advertising as other events held in the Town.

Mr Quigley advised there are approximately 13 road side signs throughout the Town and that the meeting will be advertised on the reverse side of the Australia Day event signs.

Mrs Brown – 5 Grange Court, Eden Hill

Mrs Brown referred to her letter to Council dated 8 October requesting Council to serve a notice on the owner of the next door property to address the problem being experienced with the palm trees overhanging her fence and house.

Mr Haggart and Mr McDowell took this matter on notice.

Mr Ron Snelgar, 16 Anstey Road, Bassendean

Mr Snelgar asked in relation to item 10.4, why was Council purchasing 4 flags for the State Emergency Service Unit.

Mr Haggart advised officers have investigated the costings and it is more economical to buy four flags than two.

Fran Phelan, 15 River Street, Success Hill

Mrs Phelan asked how you distinguish between Bayswater, Bassendean and Guildford mosquitoes, as she had been told that mosquitoes found near her property were Guildford mosquitoes.

Mrs Phelan also asked whether that part of the river north of the railway line was going to be sprayed.

Mr Haggart advised Council does have a spraying program in place and monitors mosquito numbers closely.

The Manager Health & Ranger Services offered to visit the property and carry out tests.

Mr Don Yates, 10 Thompson Road, Bassendean

Asked what is the relationship between the Town and the EMRC.

Mr Haggart advised that the Town is a founding partner and holds a 4.8% share and advised that the loss incurred by the EMRC is an unrealised investment write-down and the Town has no liability.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Attendance

Councillors

Cr Sam Piantadosi, Presiding Member

Cr John Gangell, Deputy Mayor

Cr Anne Brinkworth

Cr Lynda Butler

Cr Michelle Stubbs

Cr Gerry Pule

Officers

Mr Graeme Haggart Acting Chief Executive Officer

Mr Simon Stewert-Dawkins Director Operational Services

Mr Phil Baker Acting Director Community Development

Mr Patrick Quigley Manager Leisure Services

Mr Brian Reed Manager Development Services

Ms Christine Devereux Manager Health & Ranger Services

Mr Michael Costarella Director Corporate Services

Mr Ian McDowell Manager Asset Services

Mr Travis Moore Recreation Development Officer (until 8.30pm)

Mrs Noreen Townsend Minute Secretary

Leave of Absence

Her Worship the Mayor, Cr Tina Klein

Public

10 Members of the public were in attendance.

Press

No members of the Press were in attendance.

4.1 Request for Leave of Absence – Cr Gangell

Cr Gangell requested Leave of Absence from 15 to 19 December 20008.

COMMITTEE RECOMMENDATION – ITEM 4.1

SC – 1/12/08 MOVED Cr Stubbs, Seconded Cr Pule, that Cr Gangell be granted Leave of Absence from 15 to 19 December 2008.

CARRIED UNANIMOUSLY 6/0

5.0 DEPUTATIONS AND PETITIONS

Mr Brian Lockyer, Club President, was in attendance and addressed the Committee on the Jubilee Reserve proposed fencing.

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 18 November 2008

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)

MOVED Cr Gangell, Seconded Cr Brinkworth, that the minutes of the Standing Committee meeting held on 18 November 2008, be received.

CARRIED UNANIMOUSLY 6/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)

MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Standing Committee meeting held on 18 November 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 6/0

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

Nil.

8.0 DECLARATIONS OF INTEREST

Cr Piantadosi declared a proximity interest in Item 10.1 – Jubilee Reserve Fencing and left the Chamber, the time being 7.17pm. Cr Gangell took the chair.

COMMITTEE RECOMMENDATION – ITEM 8.0

SC – 2/12/08 MOVED Cr Gangell, Seconded Cr Pule, that in accordance with the Local Government Act, Cr Piantadosi’s interest be considered a trivial matter.

CARRIED 3/2

Crs Gangell, Brinkworth and Pule voted in favour of the motion. Crs Butler and Stubbs voted against the motion.

Cr Piantadosi returned to the Chamber. Cr Gangell vacated the chair and Cr Piantadosi resumed the chair.

Cr Piantadosi adjourned the meeting for 10 minutes due to a power failure and the need to reset the recording equipment, the time being 7.44 pm.

The meeting resumed at 7.50pm with all those listed under Item 4.0 in attendance.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil.

10.0 REPORTS

MOVED Cr Gangell that items 10.9 and 10.2 be brought forward for discussion.

LAPSED FOR THE WANT OF A SECONDER

10.1 Jubilee Reserve Fencing (Ref: PARE/MAINT/6 – Ian McDowell, Manager Asset Services & Patrick Quigley, Manager Leisure Services)

Cr Piantadosi declared a proximity interest earlier in the meeting relating to the item.

Report Summary

In 2004, Leisure Consultants Jill Powell & Associates developed a draft Concept Plan for Jubilee Reserve, with the final Concept Plan being subsequently adopted by Council in September 2004.
One of the recommendations included in the draft Plan was for the removal of the fences around the soccer pitches to provide greater access to the Reserve by the public.
Feedback at the time from the main tenant at the Reserve, the Bassendean Caledonian Soccer Club, was that the fence was a requirement for their participation in the state soccer competition.
In adopting the Concept Plan, Council resolved to withdraw the recommendation to remove the fence and asked that a further separate report be presented for their consideration at a later date.
In September 2007, Council resolved to adopt a Public Open Space (POS) Strategy for the Town, which included a classification for all its parks and reserves. The POS Strategy also includes a framework that provides recommendations on the provision of facilities within the POS depending on its classification.
Jubilee Reserve is categorised as a “District” level reserve within the Town’s POS Strategy, and so, it is recommended that its facilities be consistent with the Strategy.
Within the Town’s POS Strategy framework is a recommendation that spectator fencing be 100% club funded.
The spectator fencing around Jubilee Reserve has deteriorated with age and as the result of vandalism and is now in need of repair or replacement.
Manager Asset Services and Manager Leisure Services recommends that Council approves the removal of a section of fencing and the retention and refurbishment of another section of fencing at Jubilee Reserve.

MOVED Cr Stubbs Seconded Cr Butler that the motion be put.

CARRIED 5/1

Crs Stubbs, Brinkworth, Butler, Piantadosi, Pule voted for the motion. Cr Gangell voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1

SC – 3/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Considers the following projects during the 2009/10 Capital Budget deliberations:

a) The removal of approximately 150 lineal metres of the existing 1.8 metre high external perimeter fence in Jubilee Reserve;

b) The replacement of approximately 40 lineal metres of the existing 1.8 metre high perimeter fence on the Northmoor boundary of the southern most soccer pitch to act as a safety barrier;

c) The installation of post and rail or bollard fencing on the Northmoor Road boundary of Jubilee Reserve to act as a barrier onto the reserve following removal of the existing 1.8 metre external fence; and

2. Advises the Bassendean Caledonian Soccer Club that in accordance with the Public Open Space Strategy, the cost of the construction of the eastern boundary of the 1 metre fence be met by the Club.

CARRIED UNANIMOUSLY 6/0

10.2 Review of Community Venue Hire Procedures – Additional Information (Ref: COUP/USAGE/7 - Travis Moore, Recreation Development Officer)

Report Summary

The Town has experienced a recent increase in the amount of incidents occurring during high risk functions resulting in damage to the hired facility.
In November 2008, a report was presented to Council on the Town’s current community venue hire procedures. Council subsequently resolved that the report be refined to provide further information on bonds for low risk events; security issues; a “do not hire” section to the bonds criteria; and details on how the Town can best accommodate regular user groups.
Recreation Development Officer recommends that Council amends the bonds matrix; enters into an agreement with a licenced security provider for the provision of a “caretaker” function at all high risk functions held in the Town’s facilities; and implements a new “security fee” for high/very high risk functions.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2

SC – 4/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

Advertises and implements a new security fee of $80 p/hour and increases the community venue hire maximum bond amount to $3,000 for the Cyril Jackson Recreation Centre and $1,500 for the Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre;
Enters into an agreement with a licenced security firm for the provision of a “caretaker” role for all functions of a high/very high risk nature; and
Amends the 2008/09 Budget to include an income and expenditure account of $5,000 for the contracting of a security company; and
Authorises the expenditure in accordance with Section 6.8 of the Local Government Act.

CARRIED 4/2

Crs Piantadosi, Gangell, Brinkworth and Pule voted for the motion. Cr Stubbs and Butler voted against the motion.

TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER CLAUSE 6.8 AND 6.16(3) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES PREVIOUSLY ADOPTED BY COUNCIL.

10.3 Minor Amendments to Licence Agreement Conditions for New Year’s Eve Concert 2008 at Steel Blue Oval Bassendean (Ref: COUP/USAGE/3 - Graeme Haggart, Acting Chief Executive Officer & Patrick Quigley, Manager Leisure Services)

Report Summary

In October 2008, the Council resolved to support an application by a concert promoter to facilitate a New Year’s Eve Concert at Steel Blue Oval Bassendean on Wednesday 31 December 2008.
The Promoter is seeking minor amendments to the Licence Agreement conditions for the Concert.
Act/Chief Executive Officer and Manager Leisure Services support the amendments.

It should be noted that the fireworks are to commence at 12 midnight and not at the conclusion of the concert, as stated in the Officer’s Report.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3

SC – 5/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council endorses the minor amendments to be made to the Licence Agreement terms & conditions, as stated in the Officer Report to the Standing Committee Agenda of 9 December 2008, for the New Year’s Eve Concert at Steel Blue Oval Bassendean on Wednesday 31 December 2008.

CARRIED UNANIMOUSLY 6/0

10.4 RFT CC055-2008/09 BIC Reserve – Plexipave Tennis Courts, Fencing & Lighting (Ref: PARE/TENDNG/11– Ian McDowell, Manager Asset Services)

Report Summary

The design process for the new Plexipave tennis courts at the BIC Reserve has taken much longer than anticipated.
To ensure the works are completed in a timeframe that will enable us to meet our contractual obligations with the Department of Sport and Recreation, the MAS is seeking delegated authority for the CEO to award the tender for the construction works.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

SC – 6/12/08 MOVED Cr Butler, Seconded Cr Pule, that Council:

1. Delegates to the Acting CEO (or the CEO as the case may be) the power to award Tender CC055-2008/09 within the allocated budget, for the construction of two new Plexipave tennis courts, including fencing and lighting, at the BIC Reserve, to the Tenderer he considers to be the most advantageous to Council; and

2. Acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the Councillors’ Bulletin.

CARRIED UNANIMOUSLY 6/0

POINT 1 TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.42 OF THE LOCAL GOVERNMENT ACT TO DELEGATE POWERS TO THE CEO.

10.5 Proposed Seven Bedroom Adult Respite House (Residential Building) Lot 703; 66 Broadway, Bassendean, Owner: Department of Housing and Works, Applicant: Broadhurst & Bott Architects (Ref: DABC/BDVAPPS/2008-188 – Brian Reed, Manager Development Services)

Report Summary

The proposal seeks Council approval for the development of a seven bedroom residential building with a reduced number of car parking bays
The request is based on the fact that the occupants of the complex do not drive.
All other planning aspects of the development would comply with Scheme requirements.
A conditional approval is recommended.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5

SC – 7/12/08 MOVED Cr Gangell, Seconded Cr Butler, that:

Council grants planning consent for a Proposed Seven Bedroom Adult Respite House (Residential Building) Lot 703 (66) Broadway; Bassendean, subject to the following conditions:

1. This consent relates to the amended plan received by Council on 24 November 2008;

2. The issue of a building licence prior to the commencement of any on site works;

3. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

4. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

5. All stormwater being retained on site;

6. The issue of a building licence prior to the commencement of any on-site works;

The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services, unless the applicant has entered into an agreement with Council to comply with those conditions within a specified period;
In the event that a shortfall in on site parking develops due to the use of the site, the applicant shall provide sufficient additional on site parking bays to the satisfaction of Council; and
Prior to the issue of a building licence, the applicant shall lodged a notification under Section 70A of the Land Administration Act on the title of the land, advising purchasers of the site, that the current development has a shortfall in parking that may influence the permissibility of future uses on the site.

CARRIED UNANIMOUSLY 6/0

Cr Gangell left the Chamber, the time being 8.20pm and returned to the Chamber at 8.22pm.

10.6 Proposed Closure of a Portion of ROW 6 at the Rear of 26 Scaddan Street and 33 Broadway, Bassendean, Applicant: H I Piller (Ref: ROAD/STMNGT/4 – Brian Reed, Manager Development Services)

Report Summary

A request has been received for Council to initiate closure of a portion of a right of way.
The request complies with Council policy.
The Manager Development Services supports the request.

OFFICER RECOMMENDATION – ITEM 10.6

That Council initiates closure of part of Right of Way No 6 adjoining 28 Scaddan Street and 35 Broadway Bassendean, in accordance with the procedures outlined in the Land Administration Act 1997.

Footnote:

It should not be assumed at this stage that Council will support the eventual closure of the ROW, but is merely prepared to initiate a process to ascertain the feasibility of closure.

This item was deferred pending information on the gate that has been provided, the opportunity for Councillors to inspect the entirety of the right of way and information on the potential closure of the whole right of way.

COMMITTEE RECOMMENDATION – ITEM 10.6

SC – 8/12/08 MOVED Cr Brinkworth, Seconded Cr Pule, that this matter be deferred pending further information and be considered at the Ordinary Council meeting to be held on 27 January 2009.

CARRIED 4/2

Crs Piantadosi, Gangell, Brinkworth and Pule voted for the motion. Cr Stubbs and Butler voted against the motion.

10.7 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202 (Nos. 1-5) Troy Street, Bassendean, Owner/Applicant: Department of Housing & Works (Ref: WAPC 134676/LUAP/POLCY/1 – Brian Reed, Manager Development Services)

Report Summary

Council has previously resolved to accept the principle of a cash-in-lieu payment rather that accepting the provision of open space on the above site.
The contribution has been valued by the valuation services of Landgate.
This report recommends that the valuation be accepted

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7

SC – 9/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council accepts the payment of $212,000 as satisfying the requirements of condition 1 of the approval WAPC 134676 dated 4 July 2007 for the subdivision of Lot 202; No. 1 to 5 Troy Street, Bassendean.

CARRIED 5/1

Crs Piantadosi, Gangell, Butler, Pule and Stubbs voted for the motion. Cr Brinkworth voted against the motion.

10.8 Ashfield Parade Reserve and Pickering Park – Riverbank Grant Funding Received (Ref: - GRSU/APPS-D/5 –(Director Operational Service , Simon Stewert-Dawkins; Environmental Officer , Leah Pearson)

Report Summary

In November 2008 the Town received letters of advice from the Swan River Trust regarding Riverbank expression of interest applications submitted for Ashfield Parade Reserve, Success Hill Reserve and Pickering Park.
The Town was successful in obtaining a total of $162,914 in grant funding for foreshore and escarpment rehabilitation works at Ashfield Parade Reserve and to rehabilitate the foreshore area and the outflow drainage area at Pickering Park.
This report recommends that Council accept the grant funding and approves a budget for expenditure of the funds.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.8

SC – 10/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council :

1. Accepts the additional grant funding from the Swan River Trust of $115,914 for Ashfield Parade Reserve and $47,000 for Pickering Park;

2. Amends the 2008/09 Budget to reflect the income received from the grant funds; and

3. Approves the expenditure of the funds in accordance with Section 6.8 of the Local Government Act.

CARRIED UNANIMOUSLY 6/0

TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER CLAUSE 6.8 OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND COUNCIL’S ADOPTED BUDGET.

10.9 Review of the Library Services (Ref: – Phil Baker, A/Director Community Development)

Report Summary

The responses indicate a high level of satisfaction with the Library Services.
The Library is a valued community resource.
Possible changes in the way libraries operate in WA may impact on future services but at this time there is no way of knowing how or when these changes will be implemented and it is therefore premature to make further comment.

MOVED Cr Pule that the recommendation be amended by including a point (6) to read “that consideration be given in the draft budget for new growth areas for the Bassendean Memorial Library”.

LAPSED FOR THE WANT OF A SECONDER

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9

SC – 11/12/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that:

1 Council acknowledges a high satisfaction rating in the community for the Bassendean Memorial Library;

2. The Library and Information Services marketing strategy for its physical and electronic services be reviewed.

3. The Bassendean Memorial Library internal and external signage be reviewed and referred for consideration in the draft 2009/10 Budget;

4. Council endorses the development of the Bassendean Memorial Library staff technology training programme; and

5. Council receives the review of the Bassendean Memorial Library.

CARRIED UNANIMOUSLY 6/0

10.10 Annual Report for the Year Ended 30 June 2008 (Ref: FINM/AUD/7 – Graeme Haggart, A/Chief Executive Officer)

Report Summary

Council is required to adopt an Annual Report which includes the 2007/08 Audited Annual Financial Statements, prior to 31 December each year.
The 2007/08 Audited Annual Financial Statements were presented to the Audit & Risk Management Committee for comment.
Following adoption of the Annual Report by Council, the General Meeting of Electors is to be held within 56 days of the adoption and is scheduled for 3 February 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.10

SC – 12/12/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Adopts the Town of Bassendean’s Annual Report, including the audited Annual Financial Statements for the year ended 30 June 2008; and

2. Holds its General Meeting of Electors on Tuesday, 3 February 2009.

CARRIED UNANIMOUSLY 6/0

10.11 Trust and Reserve Funds (Ref: – Mike Costarella, Director Corporate Services)

Report Summary

To receive the information on the under utilised funds in the Reserve and Trust Fund.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11

SC – 13/12/08 MOVED Cr Gangell, Seconded Cr Butler, that the information on the Reserve and Trust Funds, be received.

CARRIED UNANIMOUSLY 6/0

10.12 Proposed Town of Bassendean Flag (Ref: GOVN/CCLMEET/6 – Sue Perkins, Executive Assistant)

Report Summary

The Bassendean State Emergency Service has requested a Town of Bassendean flag to fly at its facility at the Depot.
Quotes have been obtained to manufacture a new flag incorporating the Town’s Crest.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12

SC – 14/12/08 MOVED Cr Butler Seconded Cr Pule that Council approves the manufacture of 4 fully-sewn Council flags, incorporating the Town’s Crest, on woven polyester, at a total cost of $3,092 to be charged to Account number 391325 – Public Relations.

CARRIED UNANIMOUSLY 6/0

10.13 Bassendean Youth Advisory Council Meeting held on 4 November 2008 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

Report Summary

Council is requested to receive the report on a meeting of the Youth Advisory Council meeting held on 4 November 2008.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13

SC – 15/12/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that the report on the meeting of the Bassendean Youth Advisory Council held on 4 November 2008, be received.

CARRIED UNANIMOUSLY 6/0

10.14 Audit & Risk Management Committee Meeting held on 12 November 2008 (Ref: GOVN/CCLMEET/1 –Mike Costarella Director Corporate Services)

Report Summary:

Council is requested to receive the report on a meeting of the Audit & Risk Management Committee held on 12 November 2008.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.14

SC – 16/12/08 MOVED Cr Butler, Seconded Cr Brinkworth that Council receives the report on a meeting of the Audit and Risk Management Committee held on 12 November 2008, be received.

CARRIED UNANIMOUSLY 6/0

10.15 Children and Family Services Committee Meeting held on 12 November 2008 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

Report Summary

Council is requested to receive the report on the meeting of Children and Family Services held on 12 November, 2008.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15

SC – 17/12/08 MOVED Cr Butler, Seconded Cr Pule, that the report on a meeting of the Family and Children Services Committee held on 12 November 2008, be received.

CARRIED UNANIMOUSLY 6/0

10.16 Bassendean Local Emergency Management Committee Meeting held on 19 November 2008 (Ref: GOVN/CCLMEET12 – Graeme Haggart, Acting Chief Executive Officer)

Report Summary

Committee received reports on the EMP review from the working party; deferred conducting “stormy gales” part 2; and considered other items relevant to the Committee.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16

SC – 18/12/08 MOVED Cr Pule, Seconded Cr Brinkworth, that that the report on a meeting of the Bassendean Local Emergency Management Committee held on 19 November 2008, be received.

CARRIED UNANIMOUSLY 6/0

10.17 Economic Development Advisory Committee Minutes of 26 November 2008 (Ref: GOVN/CCLMEET/13 - Yvonne Zaffino, Council Support Officer)

Report Summary:

Due to the lack of a quorum, this meeting was counted out.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17

SC – 19/12/08 MOVED Cr Brinkworth, Seconded Cr Piantadosi, that Council notes that a quorum was not reached for the Economic Development Advisory Committee scheduled to meet on 26 November 2008.

CARRIED UNANIMOUSLY 6/0

10.18 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 13 November 2008 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

Report Summary:

Active Abilities Physical Activity Program Progress Report provided.
2008/09 Council Budget Capital Projects discussed.
Tree leaning up against Recreation Centre removed.
Indoor Sports Venue Proposal discussed.
Recreation Centre Venue Hire Procedures reviewed.
Financial Operating Report discussed.

OFFICER RECOMMENDATION – ITEM 10.18

That Council:

Implements a clause in the conditions of hire for the Cyril Jackson Recreation Centre stating that high risk functions require a minimum of two security personnel from licensed security firms for the first 100 patrons and one additional security personnel from licensed security firms for each subsequent 100 patrons; and

2. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 November 2008.

Point 1 of the Officer Recommendation was previously discussed earlier the meeting under Item 10.2 and therefore was not required to be considered.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18

SC – 20/12/08 MOVED Cr Pule, Seconded Cr Brinkworth that Council receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 November 2008.

CARRIED UNANIMOUSLY 6/0

10.19 Seniors’ Week Coordinating Committee Meeting held on 20 November 2008 (Ref: RECC/EVMNGT/7– Patrick Quigley, Manager Leisure Services)

Report Summary:

Evaluation of Events Program Conducted.
Shopping Centre Involvement Discussed.
Seniors Week Financial Report Presented.
Meeting Time Amendment Discussed.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19

SC – 21/12/08 MOVED Cr Gangell, Seconded Cr Butler, that Council receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 20 November 2008.

CARRIED UNANIMOUSLY 6/0

Ms Christine Devereux, Manager Health and Ranger Services, left the meeting at 9.15pm and did not return.

Cr Stubbs left the Chamber the time being 9.18pm.

10.20 Strategic Planning Workshop Outcomes – 8 November 2008 (Ref: GOVN/CCLMEET/1 – Graeme Haggart, Acting Chief Executive Officer)

Report Summary

Council held a Strategic Planning Workshop on 8 November.
Council is asked to consider the outcomes of the workshop.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20

SC – 22/12/08 MOVED Cr Gangell, Seconded Cr Pule that Council notes the discussions held at the Strategic Planning Workshop held on 8 November 2008 and looks to conducting a further workshop to finalise the revised Strategic Plan for the Future to be conducted on 10 February 2009.

CARRIED UNANIMOUSLY 5/0

10.21 Councillors’ Information Workshop held on 1 December 2008 (Ref: GOVN/COUNCLS/2 - Simon Stewert-Dawkins)

Report Summary:

A report on the Councillors’ Information Workshop held on 1 December 2008, was received.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21

SC –23/12/08 MOVED Cr Gangell, Seconded Cr Pule that Council:

1. Receive the report on a Councillors’ Information Workshop held on 1 December 2008;

2. The 2008/09 Budget be amended to include the additional grant funding of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall;

3. The expenditure of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall be authorised with Section 6.8 of the Local Government Act 1995.

CARRIED UNANIMOUSLY 5/0

TO BE CARRIED BY AN ABSOLUTE MAJORITY UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT 1995 TO EXPEND FUNDS NOT LISTED IN THE ADOPTED BUDGET.

10.22 Access & Inclusion Committee Meeting held on 3 December 2008 (Ref: GOVN/CCLMEET16 – Patrick Quigley, Manager Leisure Services)

Report Summary:

DAIP Action Plan Discussed.
E-Qual Training Program Delivered.
Access at Steel Blue Oval, Bassendean Discussed.
Land Tax Assessment Act Amendment Discussed.
Audits on Bus Stop Infrastructure Discussed.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.22

SC – 24/12/08 MOVED Cr Brinkworth Seconded Cr Gangell, that Council receives the report on a meeting of the Access & Inclusion Committee held on 3 December 2008.

CARRIED UNANIMOUSLY 5/0

10.23 Cultural Development Advisory Committee Meeting held on 3 December 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

Report Summary:

Past Public Events Report Received.
Combing Art & Photographic Exhibitions Discussed.
Upcoming Public Events Report Received.
Community Events Sponsorships Recommended.
Sculpture Park Exhibition Project Proposals Accepted.
Report on the Establishment of an Arts Centre Proposal Recommended.
Nominations for Vacant Community Representative Positions Deferred.
Premiers Australia Day Active Citizenship Award Recommended.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.23

SC – 25/12/08 MOVED Cr Butler, Seconded Cr Brinkworth, that:

Council endorses that future exhibitions facilitated by the Town, incorporate a combination of artworks and photographs and that the combined exhibition be considered on a biennial basis, starting from 2010;
Council provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Broadway 11 Band, to assist in undertaking old time tea dances in 2009, and that a sponsorship agreement is prepared between the Town and the Band to outline the conditions of the sponsorship;
Sponsorship of $1,000 under the Community Events Sponsorship Program, be provided to St Josephs Catholic Church, to assist with a Community Procession in December 2008 and that a sponsorship agreement is prepared between the Town and the Church to outline the conditions of the sponsorship;
Council notes that the Committee has exercised its delegated authority to accept the designs for the Sculpture Park Exhibition Project being held at Sandy Beach Reserve in March 2009 from the following artists: Daniel Iley – Floodplain; John Grono – Parabola; Paula Christoffanin – Paper Boat; Peter Zappa – Intension; Melanie Maclou – No 1: Peace; Marie Hammat – Flight; Chriss Middleton – Land; Michael Jurotte – After Manet Picnic on the Grass; and David Stockdale – Vortex 1;
A future report be provided in relation to establishing an Arts Centre within the Town, incorporating possible locations, funding sources, income streams and partnerships and/or shared use opportunities;
A Premier’s Australia Day Active Citizenship Award be awarded to the nominee listed on the Confidential Attachment to the Standing Committee Agenda of 9 December 2008; and
The report on a meeting of the Cultural Development Advisory Committee held on 3 December 2008, be received.

CARRIED UNANIMOUSLY 5/0

Cr Stubbs returned to the Chamber the time being 9.25 pm.

Cr Piantadosi vacated the Chair and left the Chamber the time being 9.26 pm. Cr Gangell as Deputy took the chair.

10.24 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 18 November 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24

SC – 26/12/08 MOVED Cr Brinkworth, Seconded Cr Butler, that vouchers:

82543-82579 Municipal Fund – Commonwealth Bank

5837-5842 Trust Fund

3892-4168 Municipal Fund – EFT Vouchers

totalling $1,283,803.30 for payment.

CARRIED UNANIMOUSLY 5/0

10.25 Financial Statements for the Period Ended 30 November 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 30 November 2008.
The Summary of Financial Activity shows the YTD operating income is 4 % more than the budget and the expenditure is 2% more than the 2008/09 YTD budget.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM - 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $57,335.13; > 60 days are $45,274.63 > 30days are $2,120.8 and current debts are $43,506.37, the total outstanding debts being $148,236.93 (Note: the debtors aged trail balance includes details of individual the debtors outstanding).

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.25

SC – 27/12/08 MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The Financial Reports for the period ended 30 November 2008, be received:

2. The Investment Report for the period ended 30 November 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $18,066.18 for the period to 30 November 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $148,236.93 as at 30 November 2008, be received.

CARRIED UNANIMOUSLY 5/0

10.26 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.26

SC – 28/12/08 MOVED Cr Pule, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY 5/0

Cr Piantadosi returned to the Chamber the time being 9.35pm. Cr Gangell vacated the chair and Cr Piantadosi resumed the chair.

10.27 Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.27

SC – 29/12/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 6/0

10.28 Calendar for January 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

A calendar of events for January 2009 was submitted to the Committee for consideration.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.28

SC – 30/12/08 MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for January 2009 be adopted.

CARRIED UNANIMOUSLY 6/0

10.29 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.29

SC – 31/12/08 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY 6/0

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Mr Dreyer, 31 Naunton Crescent, Eden Hill

Mr Dreyer asked what was the result in regard to the Pyrton site meeting.

Mr Haggart advised Officers had written to the new Minister seeking an appointment to appraise him on a range of issues including proposals to Pyrton.

Mr Yates, 10 Thompson Road, Bassendean

Mr Yates asked with regard to the request for funding for the Success Hill project to the Federal Government’s Regional and Local Community Infrastructure Program by the EMRC on behalf of the Town.

Mr Haggart advised that the EMRC will submit an application and that the Success Hill project will be the Town’s component of the submission.

Mr Yates asked if the installation of bollards at Jubilee Reserve had been considered.

Mr Haggart advised that the bollards were for traffic management purposes, protecting the reserve from access by vehicles.

Mr Yates asked if roof gardens had been considered as an alternative to parkland.

Mr Reed advised not at this time.

Mr Yates asked if consideration had been given to varying the hours at the Planet Earth Festival.

Mr Haggart advised yes, but the times had been advertised and it was too late to make changes.

Mr Yates asked if the Town is aware of the State Government’s initiatives on public transport.

Mr Haggart advised no.

Mr Yates – with regard to the Arboretum Bridge rebuild – this has been out for a few months now as it is continually being vandalised.

Mr McDowell advised that a report on the Arboretum will be referred to Council for consideration in early 2009.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule

Cr Pule advised in writing that he wished to move the following motion, as shown below.

COMMITTEE RECOMMENDATION – ITEM 12.1

SC – 32/12/08 MOVED Cr Pule, Seconded Cr Gangell, that Council reviews the preparedness of projects under or for consideration to establish a three tiered, methodical approach of:

1. Classifying projects as:

a) New Projects or Assets Classification;

b) Existing Projects or Assets for Refurbishment Classification; and

c) Maintenance & Demolitions Classification.

2. Under each classification develop a three phase system of:

a) Preparation & Planning Phase;

b) Consultation & Design Phase; and

c) Construction Phase.

3. That costings be prepared under:

a) Overall Project Costings; and

b) Three phased breakdown costings

4. That Council’s schedule be to make a decision at the Ordinary Council meeting for Tuesday 16 December for implementation by Ordinary Council meeting on 27 January 2009.

DUE TO AN EQUALITY OF VOTES (3/3), THE PRESIDING MEMBER CAST HIS SECOND VOTE RESULTING IN THE MOTION BEING CARRIED (4/3)

Crs Gangell, Piantadosi and Pule voted in favour of the motion. Crs Brinkworth, Stubbs and Butler voted against the motion.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

13.1 Notice of Motion – Cr Pule

Cr Pule requested that the following motions be listed for consideration at the next Standing Committee meeting:

Ratepayer Facilities

“That Council provides coffee making facilities for members of the public at all Council and Committee meetings”.

Tourism Business Unit

“That Council receives a report on the formation of a Tourism Business Unit to promote tourism activities in the Town.”

14.0 CONFIDENTIAL BUSINESS

Nil.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 17 February 2009.

There being no further business, the Presiding Member declared the meeting closed at 10.17 pm.