Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

STANDING COMMITTEE

Dear Committee Member

A meeting of the Standing Committee of the Town of Bassendean will be held on Tuesday, 19 August 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

GARY EVERSHED

CHIEF EXECUTIVE OFFICER

15 August 2008

A G E N D A

1.0 INSPECTIONS

COUNCILLORS: PLEASE NOTE THAT NO INSPECTIONS WILL BE CARRIED OUT PRIOR TO THE MEETING, DUE TO A SPECIAL COUNCIL MEETING BEING SCHEDULED FOR 5.00PM. A MEAL WILL BE PROVIDED.

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

Mr Adam Johnson, Executive Manager, Waste Manager of the EMRC will be in attendance.

3.0 PUBLIC QUESTION TIME

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Apologies

Cr Chris Merfield

5.0 DEPUTATIONS AND PETITIONS

5.1 Petition – Intersection of Broadway and Ida Street, Bassendean

Correspondence and a petition containing 153 signatories has been received stating the following:

“We, the road users, request immediate action on improving the inadequate road signage at the intersection of Broadway and Ida Street, Bassendean. The frequency of serious accidents at this site is alarming. Increasing the safety of this intersection must be addressed before the number of road users increases with the development of The Park Estate.”

The petition and supporting documents can be found in the attachments section of the agenda.

OFFICER COMMENT

The following actions have been taken in respect of this intersection since receipt of Ms Elliot’s letter dated 17 May 2008:

1. Stop Signs at the intersection have been replaced and the holding lines repainted;

2. A Road Safety Audit was completed at the intersection. The audit team comprised two independent auditors, two officers from MRWA, and an observer from the Town;

3. A Black Spot Funding application for the 2009/10 program has been submitted for the installation of traffic islands and each of the four legs of the intersection using the Road Safety Audit in support; and

4. MRWA has approved the painting of a separation line down the centre of the Ida Street legs of the intersection that will assist in providing motorists with advanced warning of the intersection ahead, in the event they do not see the Stop sign or holding line.

In addition to these actions, the Town regularly sites one of our speed display trailers in Broadway as a means of educating motorists of the need to slow down.

OFFICER RECOMMENDATION – ITEM 5.1

That the petition containing 153 signatories be received and referred to the CEO for action.

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 15 July 2008

OFFICER RECOMMENDATION – ITEM 6.1(a)

That the minutes of the Standing Committee meeting held on 15 July 2008, be received.

OFFICER RECOMMENDATION – ITEM 6.1(b)

That the minutes of the Standing Committee meeting held on 15 July 2008, be confirmed as a true record.

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant (Ref: ILET-736108 – Director Operational Services, Simon Stewert-Dawkins)

Report Summary

East Metropolitan Regional Council (EMRC) has requested that the Town of Bassendean provide feedback on a proposal to site a waste water treatment plant at the Red Hill Waste Management Facility.
The report recommends that any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed development is not acceptable and that the EMRC and member Councils have a high level of input as part of the approval process to minimise environmental or social impacts.

PURPOSE

The purpose of the report is to advise Council of the outcomes of a detailed investigation conducted into a request to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility.

BACKGROUND

In mid 2007, Greg Rowe and Associates contacted the East Metropolitan Regional Council (EMRC) on behalf of the owners of the proposed Parkerville and Stoneville developments with a view to understanding if the EMRC were prepared to operate a waste water treatment plant to service the proposed Parkerville and Stoneville developments, or provide land for the operation of such a plant. Treated effluent from the plant would be available to the EMRC for use at the Red Hill Waste Management Facility.

The waste water treatment project has been considered by the EMRC because it has the potential to generate water for use at the Red Hill Waste Management Facility, both in existing and future operations.

In January 2008, the Acting Chief Executive Office of the EMRC invited the Town of Bassendean to comment upon a proposal by Greg Rowe and Associates regarding the possibility of a wastewater treatment plant (WWTP) being established on land at the Red Hill Waste Management Facility (refer to Attachment No. 1).

A report had previously been submitted to the Ordinary Meeting of the EMRC on 13 December 2007 (refer to Attachment No. 2) and it was resolved that:

“1. The EMRC not develop a Waste Water Treatment Plant at the Red Hill Waste Management Facility.

2. The EMRC enter into negotiations with Water Corporation to lease land for the purposes of establishing a Waste Water Treatment Plant at the Red Hill Waste Management Facility.

3. The EMRC consult with member Councils in relation to the possibility of selling/leasing a portion of land to Water Corporation for the purposes of developing a Waste Water Treatment Plant.”

The EMRC engaged environmental consultants URS Corporation to review the primary advantages and disadvantages to the EMRC if the proposal were to proceed. A copy of the executive summary of the URS review submitted to the EMRC is attached. (Refer to Attachment No. 3).

The review by the EMRC officers and the URS Corporation indicated the following:

There is a number of potential environmental impacts associated with the proposal. These can be either mitigated or eliminated.
The proposal is positive financially, enabling the EMRC to earn funds from bio-solids disposal and avoid the development of an estimated $1 million water storage dam.
There is a number of social risks that may be associated with the proposal, and in particular, the potential that Red Hill Waste Management Facility is associated with land developments in the area. This could transfer opposition from particular community groups to development in the Perth Hills into opposition to the Red Hill operations in particular.
The investigation also indicated that the wastewater treatment plant would not be able to receive leachate from the Red Hill landfill, and that the Water Corporation would not consider any landholding other than outright ownership of the subject land.
A parcel of land does exist at the Red Hill Waste Management Facility, north of the proposed Perth-Adelaide Highway that may meet the requirements for a proposed waste water treatment plant and could be developed into a parcel of land for sale.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

As mentioned above, the EMRC engaged environmental consultants URS Corporation to assist with the Waste Water Treatment proposal.

The EMRC in conjunction with the URS Corporation reviewed the proposal and held two meetings with the Red Hill Community Liaison Group on 5 September 2007 and 24 October 2007, where the primary purpose of the meeting was to discuss the proposed waste water treatment plant. A representative of URS Corporation was at these meetings.

A meeting was held on 12 September 2007 with EMRC officers, representatives from Greg Rowe and Associates, Worley Parsons (waste water engineers for the Parkerville development) and Water Corporation to discuss the waste water treatment plant proposal.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through an integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a medium strategic impact.

Environmental Enhancement:

A Waste Water Treatment Plant (WWTP) servicing Stoneville, Parkerville and possibly Gidgegannup at some future date could assist in reducing the environmental impact of liquid waste disposal in the vicinity of Red Hill Waste Management Facility.

It would also provide water for current and future developments at Red Hill Red Hill Waste Management Facility, removing the current reliance on Midland Brick water storages, and enable the EMRC to avoid the need to build a large dam on site in the future. The WWTP need not be at Red Hill, however the EMRC would need to establish a treated effluent pipeline in the event that it wished to access treated effluent.

The EMRC report indicates that the WWTP could potentially provide security of water supply for Swan Valley irrigators

Community Wellbeing:

The Waste Water Treatment Plant proposal may attract community opposition based on its connection to development in the Perth Hills, and this opposition may impact on the ability for the EMRC to continue operating the Red Hill Waste Management Facility.

The potential growth of the plant is only a concern where the WWTP grows beyond what has been studied. The URS Corporation report was intended to consider the WWTP at its largest potential size, and thus take growth into account.

Economic Vitality & Financial Considerations:

Should the EMRC resolve to pursue the Waste Water Treatment Plant on behalf of the member Councils, some income would be earned from the sale of the land to Water Corporation and would generate income for the EMRC in the form of waste disposal fees for the biosolids.

As discussed above, the EMRC report indicates that the Waste Water Treatment Plant proposal would potentially saves the EMRC costs for the development of a $1 million water storage dam, however the EMRC may need to pay for water from WWTP.

It should be noted that the cost of constructing and operating the WWTP would be borne by the developers and Water Corporation.

The EMRC report also indicates that there could be an impact upon waste disposal costs which could affect the Town of Bassendean and residents.

RISK MANAGEMENT

Reputation

The Town of Bassendean is isolated by distance from the potential environmental impacts of the WWTP under consideration. The EMRC report indicates that there could be an impact upon waste disposal costs which could affect the Town of Bassendean and residents.

COMMENT

As discussed, there are potential financial and environmental benefits to the EMRC should the development of the WWTP proceed.

The development of the WWTP would potentially open up development opportunities in the nearby hills areas which would be of benefit to the Shire of Mundaring and the City of Swan. However, it could also create environmental threats if not managed properly. On the other hand, the environmental impact on groundwater and surface water quality would be reduced if housing was connected to sewer rather than septic tanks.

There are potential environmental impacts namely odour, noise and the consequences of infrastructure failure leading to the release of sewage to the environment.

The EMRC is concerned that the WWTP, although not owned or managed by the EMRC, will result in increased community opposition to the Red Hill Waste Management Facility due to its close proximity. For example, potential odours and noise from the WWTP may be wrongly associated with Red Hill Waste Management Facility operations.

It has been pointed out that community complaints could lead to more stringent environmental scrutiny by regulators (e.g. the Department of Environment and Protection) either rightly or wrongly and this could result in an increase in costs which could have an impact upon waste disposal costs.

On the other hand, revenue from the sale of the land, and the environmental and cost saving benefits to the EMRC of being able to use treated effluent and bio-solids from the WWTP, could help keep future operational costs of the landfill site down.

It should be noted that if there was a favourable decision by the EMRC for the WWTP to proceed it would be subject to normal environmental and public health approval processes (e.g. environmental impact assessment, health impact assessment). It would be imperative that the EMRC, and Member Councils, had significant input into these processes to ensure that the best environmental and public health outcomes were achieved in order to minimise the affect upon future residents in the surrounding areas and the environment.

The East Metropolitan Regional Council’s, Executive Manager, Waste Management will be present at the August 2008 Standing Committee meeting, to answer Elected Member questions on the proposal to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility.

OFFICER RECOMMENDATION – ITEM 10.1

That Council writes to the Eastern Metropolitan Regional Council and provides the following feedback in relation to the proposal to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility:

1. Any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed Waste Water Treatment Plant development is not acceptable; and

2. It is imperative that should the proposal Waste Water Treatment Plant proceed, the East Metropolitan Regional Council and member Councils have a high level of input into environmental and health impact assessments as part of the approval process, in order to minimise the potential for negative environmental or social impacts.

10.2 Waste and Recycling Contracts (Ref: WSTMNGT/REPRTNG/1 – Ken Goldsworthy, Manager Health & Ranger Services)

Report Summary

Roads & Robinson Waste & Recycling have sold the business.
The new owners, Transpacific Industries Group Ltd trading as Transpacific Cleanaway Pty Ltd, is requesting the current contracts be assigned.
The Manager Health & Ranger Services supports the request.

PURPOSE

The purpose of this report is to seek Council’s approval to assign the current Waste & Recycling contracts from Trum Pty Ltd trading as Roads & Robinson Rubbish & Recycling to Transpacific Industries Group Ltd trading as Transpacific Cleanaway Pty Ltd.

BACKGROUND

In 2005, Council awarded the Waste & Recycling contracts to Roads & Robinson Waste & Recycling for a 5 year period to the 30 June 2010.

In May 2008, Roads & Robinson Rubbish & Recycling sold its business to Transpacific Industries Group Ltd trading as Transpacific Cleanaway Pty Ltd.

The current contracts require Council’s approval for the contracts to be assigned.

RELEVANT LAW AND POLICY

Local Govt Act 1995

Health Act 1911 (as amended)

CONSULTATION

The CEO and Manager Health & Ranger Services have met with representatives of both Roads & Robinson and Transpacific Cleanaway who gave verbal assurances that the current level of service would be maintained.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a high strategic impact.

Environmental Enhancement:

The Town’s recycling service produces the highest yield in the recycling bins and the lowest contamination rate this results in less waste going to the landfill site at Redhill.

Community Wellbeing: To enhance the quality of community life in the Town provides comprehensive waste services under the two contracts subject to this report.

Economic Vitality & Financial Considerations:

The assigning of these contacts will ensure the pricing structure in both contracts is maintained until June 2010.

Leadership in Business Excellence:

Council currently has the lowest price for its Waste Services within the region.

OPTIONS

Council’s options are to either approve the assignment or to approve the assignment with reasonable conditions.

COMMENT

The current contracts for Waste & Recycling contain the following clause:

“Neither the Contract nor any portion thereof shall be transferred, assigned, pledged as security or sublet without the written consent of the Council, on such conditions as the Council shall deem reasonable.”

The Manager Health & Ranger Services supports the assigning of the contracts with the condition that all conditions including the price structure being maintained until the end of the contracts in June 2010.

The price structure in the contracts does have a rise & fall clause which is used each year by the current contractors.

All existing staff members have been retained by the new owners therefore there will be no change to the service within the Town.

OFFICER RECOMMENDATION – ITEM 10.2

That Council approves the assignment of its Waste and Recycling contracts from Trum Pty Ltd, trading as Roads & Robinson Rubbish & Recycling, to Transpacific Industries Group Ltd, trading as Transpacific Cleanaway Pty Ltd, subject to all conditions, including the pricing structure within the current contracts, being maintained by the new owners.

10.3 Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield, Owner: Mrs Green (Ref: MAI20 Street – Michael Whitbread; Senior Planning Officer)

Report Summary

Council has permitted a large commercial truck to continue to park in Maidos Street on a temporary basis pending the introduction of LPS 10.
The landowner has not yet applied for the land use to continue as per Council’s 2007 resolution.
Complaints regarding this land use have been on-going.
It recommended that legal action be commenced following a 21 day period of notification to have the lands use cease.

PURPOSE

To seek Council approval to commence legal action for a breach of Local Planning Scheme No.10 in respect of the parking of a large commercial vehicle in a residential area.

BACKGROUND

At its meeting of the 28 August 2007, Council considered a report (OCM 04-08-07 refers) in regards to an alleged breach of Town Planning Scheme No. 3 and resolved to note the information provided and to defer taking action at this time pending the adoption of Local Planning Scheme 10, subject to:

Only one truck being housed at the site, at a place to be approved by the Manager Development Services;
Monitoring of any further complaints; and
The owner making application under Local Planning Scheme 10 for the continued use of the property in conjunction with the business

Since this decision, the Town has continued to receive written complaints from nearby residents regarding the storage and traffic movement of large trucks being operated from No. 20 Maidos Street.

A letter was sent to the owners of the site on the 10 July 2008, advising that the new Scheme had been gazetted and that if they wished to continue the land-use a planning application was required in accordance with Council’s resolution.

RELEVANT LAW AND POLICY

Local Planning Scheme No.10

CONSULTATION

Nil

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has low strategic impact.

RISK MANAGEMENT

Environmental Impact

There is a negative visual impact and increased traffic noise associated with the tree lopping business being conducted from No. 20 Maidos Street.

The following environmental issues can arise with the parking of trucks in residential areas.

The additional background noise and increase fumes associated with the starting up of commercial diesel engines;
The additional traffic generated truck movements to and from this residential property as a result; and
Commercial vehicles detract from the general amenity of an area.

Reputation

There is a community expectation that while limited commercial vehicle parking can be tolerated such an activity must be also be balanced with ensuring that amenity of residential zoned land is maintained. For this reason the Scheme requires that any commercial vehicle in excess of three tonnes combined tare weight requires Council approval to park in a residential area.

In this instance, affected landowner(s) have written to the Town on several occasions seeking some relief from fumes, noise, and loss of visual amenity.

OPTIONS

The Council is advised that although the land use can be considered it is incumbent upon the owner to lodge an application to have the matter determined.

The land owner has not taken up the opportunity to have an application determined, and the source of the complaints has persisted.

As such, it can only be recommended to Council that legal action be commenced for an obvious breach of the Scheme.

COMMENT

Under Local Planning Scheme No. 10, the parking of commercial vehicles over three (3) tonnes in a residential area requires Council approval. The truck parked on the subject land is approximately seven (7) tonnes and includes on occasion a mulching machine on a single axle trailer.

Under Local Planning Scheme No. 10, there is provision for Council to be able to consider the on site parking in residential areas of commercial vehicles over three tones. However, this is subject to neighbour consultation and the Council being satisfied that there would be no loss of amenity to adjoining land owners and the locality generally.

The nature of the complaints received to date include:

Fumes and noise from an idling/warm-up;
Obscene and loud language by the drivers;
Operation and unloading of machinery (wood chippers); and
Strong smell emanating from rotting tree waste in the truck.

It is acknowledged that historically Bassendean residents have been tolerant of commercial vehicles being parked in residential areas on the following grounds:

It usually involved small scale light trucks/vans associated with sole owner drivers;
Carrier and removalist trucks were of some immediate local benefit;
The impact was minimal in terms of modest size, noise and frequency of use; and
Large land sizes and modest house scales allowed vehicles to be parked behind the building line.

In planning terms, it is assessed that in this particular case, the storage of a commercial vehicle has been demonstrated to be detrimental to the amenity of owners in the locality.

The owner of the site has been made aware of the concerns regarding the operation of the truck from the site on previous occasion without effect.

It is recommended in this instance that legal action be commended within 21 days unless the commercial vehicle is removed from the site on a permanent basis.

OFFICER RECOMMENDATION – ITEM 10.3

That Council advises the owner of Lot 14 (No. 20) Maidos Street, Ashfield, that the use of this site for parking a commercial vehicle is unauthorized and unless this land use ceases within 21 days prosecution action for the breach of the Scheme will commence without further notice.

10.4 Honouring Rolf Harris - Report on Consultation with Mr Harris – (Ref: Road/Name/2 - Michael Whitbread, Senior Planning Officer)

Report Summary

Mr Harris was approached for permission to name a place, road, building or park in his honour.
The Town was advised that Mr Harris was pleased to have been nominated by the Council.
It is recommended that Council include ‘Rolf Harris’ to the list of nominees for road and place naming.

PURPOSE

The purpose of this report is to provide Council with the result of consultation with Mr Harris regarding information regarding the process involved in seeking to rename a public road.

BACKGROUND

Council resolved at its December 2007 (SC - 24/12/07) meeting to receive a report on the process that is required to be undertaken in changing the street name from Old Perth Road to Rolf Harris Drive.

Council received a report on the legal and administrative processes involved in re-naming Old Perth Road in honour of Rolf Harris at its meeting of the 29 January 2008 (OCM 07/01/08 refers).

Council took into account the difficulties and limitation that such a renaming process would involve and resolved (OCM 08/01/08 refers) that:

1. Council receives the report regarding the administrative processes and criteria for the renaming of public roads; and

2. Council investigates alternative naming opportunities associated with Mr Rolf Harris following consultation with Mr Harris.

RELEVANT LAW AND POLICY

Section 26A Land Administration Act 1997

Geographic Names Committee Western Australia ‘Principles, Guidelines and Procedures’

CONSULTATION

A letter was forwarded to Mr Harris’ London agent following Council’s resolution in February 2008 seeking his opinion on the nomination.

Mr Harris’ agent replied in July 2008 that `…Rolf was thrilled at the prospect … ‘and would like to know in advance of what place (or event) would be named in his honour.

COMMENT

Rolf Harris has given his permission to the Town to honour him by adding his name to the Nomenclature Register.

The process when Council has the opportunity to use the name Rolf Harris as a road or place name is that it would have to provide a comprehensive biography, including the details of his community involvement in order to meet the Geographic Names Committee criteria.

This information would have to be endorsed by Council prior to being forwarded to the Geographic Names Committee.

The Town would be able to liaise with Mr Harris’s agent to produce an up to date biography to assist with the nomination to Landgate.

Point 2 of the Council resolution outlined above mentions that alternative naming opportunities be investigated. At present there are no naming opportunities within the Town. However, it is anticipated with the redevelopment of the Town Centre, that some opportunities may arise and if so a report outlining possible nominees would be provided Council for consideration.

OFFICER RECOMMENDATION – ITEM 10.4

That Council:

1. Adds ‘Rolf Harris’ to the Nomenclature Register with consideration to naming a future feature or place associated with the arts; and

2. Requests Mr Harris’ agent to provide a brief biography.

10.5 Proposed Planning Policies for Local Planning Scheme No. 10 (Ref:LUAP/PLANNG/1 – Brian Reed, Manager Development Services)

Report Summary

Council has advertised its intention to adopt a series of planning policies.
The policies have been advertised in accordance with Council’s resolution .
Council is asked to formally adopt the policies under the Scheme .

PURPOSE

The purpose of this report is for Council to adopt a series planning policies associated with Local Planning Scheme No. 10.

BACKGROUND

This matter was last considered by Council at its June Council meeting when it was resolved to advertise its intention to adopt a series of Local Planning Policies under Clause 2.4.1 of the Local Planning Scheme No. 10.

The draft policies have been advertised and Council is requested to adopt the policies.

RELEVANT LAW AND POLICY

Planning and Development Act 2005.

Local Planning Scheme No 10 – Part 2 - sets out the relationship between the Scheme and the Local Planning Strategy and the procedures for preparing and adopting Local Planning Policies.

The Scheme requires the Town to publish a notice of the policies in a newspaper circulating in the Scheme area giving details of:

1. Where the draft Policy may be inspected;

2. The subject and nature of the draft Policy; and

3. In what form and during what period (being not less than 21 days from the day the notice is published) submissions may be made.

The Scheme gives Council the ability to publish the notice by other means that the local government considers appropriate and it is proposed to augment the statutory advertising via the Town’s website.

After the expiry of the advertising period, Council is required to

1. Review the proposed Policies in the light of any submissions made; and

2. Resolve to adopt the Policies with or without modification, or not to proceed with the Policies.

If the local government resolves to adopt the policies, it is required to publish notice of the policies once in a newspaper circulating in the Scheme area.

CONSULTATION

Consultation was carried out in accordance with the above requirements. No submissions were submitted in response to the advertising. In addition to the general advertising the Swan River Trust and Department of Water have been consulted on the Floodplain Management and Development Policy.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a high, strategic impact.

RISK MANAGEMENT

The Manager Development Services cannot identify any risks associated with adopting the policies in the form recommended in this report.

OPTIONS

Council’s options are to adopt the proposed planning policies in their advertised form to accept the recommendations for changes as outlined in the comment section below.

COMMENT

The following section contains a list of the policies recommended for adoption and a brief commentary on the policies. The draft policies have been also reviewed by planning staff who have suggested some minor changes to some of the policies. These changes are highlighted in the section below. The recommended final version of the policies are included as an attachment to the agenda.

Bassendean Town Centre Strategy and Guidelines

The Guidelines are intended to augment the Scheme and encourage:

Development consistent with the place making objectives of the Strategy Plan;
Innovative and sustainable design; and
Development that respects and contributes to the character, scale and amenity of the Town Centre.

The Guidelines have been developed as past of the overall Town Strategy, however are required in the short term to control the built form of proposals that will be allowed on gazettal of the new Scheme. The new Scheme will allow residential development to a density code of R60 within the Town Centre.

The only substantive change recommended to this policy is under section 7.4 Development Type and Intensity in Bassendean. The second paragraph has been amended to remove the certainty that the density code will be increased to RIC as a result of the Town Centre Area Strategy.

Energy Efficient Design Policy

This policy is intended to be applied where an application is submitted at the higher code in a split density coded situation. The policy is identical in its provisions to the current policy adopted under the current scheme, and used in the same instances.

The substantive changes proposed to this policy involves the removal of the requirement to provide energy efficient window treatments. This reduced the number of assessment categories from 8 to 7. The opportunity was taken to recalibrate the points from a required 40 out of 65 points to 70 out of 100 points. With the reallocation of points to the 7 possible areas of energy efficiency in the policies table, the weighting to passive solar design has remained relatively high in relation to the other options given it importance as a component to energy efficiency. The window treatment element has been deleted from the mandatory requirements of the policy due to the difficulty of enforcing such a requirement.

In addition the points emphasis on the axis of the house was found with some practical examples to disadvantage some of the more rectangular lots in the Town and has been reduced in emphasis by 5 points to remove the biase in this particular area.

Water Sensitive Design Policy

No changes are recommended to this Policy.

Floodplain Management & Development Policy

This policy is intended to be applied in the floodplain areas of the Town. The policy has been developed in consultation with the Department of the Environment and Conservation and the Swan River Trust. The policy has been endorsed by Council a number of years ago, but need to be advertised and adopted under the new Scheme.

This draft policy has been reviewed by the Department of Water which has resulted in a number of suggested wording changes to the final version of the policy. The changes are shown trough the use of the track changes tool.

A copy of the Swan River Trust’s comments is included in the attachment section. The Trust’s comments and policies are generally supportive and consistent with the policy. The Trust has further suggested that the policy should include the approval requirements and mention of their relevant policies and these have been incorporated in to the policy.

Earlsferry House Design Guidelines

This policy is intended to be applied to Earlsferry House and the adjoining land in Earlsferry Court, that once former part of its garden. The policy is identical in its provisions to the current policy adopted under the current scheme, and used in the same instances.

No changes are recommended to this Policy.

Industrial Zones Development Design Guidelines

This policy is intended to be applied within the light and general industrial zones. The policy includes some basic information about setbacks, car parking and the like that is currently contained within the Scheme text of the current Scheme.

The only substantive changes recommended to this policy are the reduction in the secondary street setback to 7.0m rather than the advertised 11.0m, and the Scheme is correctly identified as Local Planning Scheme No 10. The reduction to 7.0m is recommended as that would be more consistent with the standards prescribed by the former Scheme, and those standards provided a good level of amenity.

Local Shopping Zone Design Guidelines

This policy is intended to be applied within the Local shopping zones within the Scheme area. The policy includes some basic information about setbacks, car parking and the like that is currently contained within the Scheme Text of the current Scheme.

No changes are recommended to this Policy.

Parking Specifications

This policy is intended to govern the layout of car parking spaces and car parks associated with development. This policy as well as prescribing the sizes of car parking bays, and manoeuvring spaces also prescribes the minimum construction standards.

The size of bays and manoeuvring spaces is currently contained in an appendix to the No. 3 Scheme.

No changes are recommended to this Policy.

Incorporation of existing Dwellings into Group Housing Developments

This policy is intended to apply where an existing dwelling is incorporated into a grouped dwelling arrangement, and prescribes the likely upgrading works required in such cases. The policy takes into account the Town’s existing policies within this class of development, but has omitted aspects that are adequately covered by the Residential Design Codes.

Two substantive changes are proposed to this policy. Firstly the required storeroom for a grouped dwelling is only required to compliment the dwelling where the storeroom is visible from the street. The second change is that the need for independently accessible car parking spaces has been removed.

Both changes are required to maintain consistency with the recently introduced revised Residential Design Codes.

Lot 2; 1 Anzac Terrace Design Guidelines

This policy covers design guidelines for Lot 2; 1 Anzac Terrace, Bassendean. The policy is currently operational under Local Planning Scheme No. 3 and it is intended to be rolled over the Local Planning Scheme No. 10.

The only suggested change to this policy is the re-introduction of the plan that was omitted from the advertised version

Window Security for Non-Residential Property Facades

This policy aims at providing a high quality design in window security for non residential areas, and to ensure that any window security is visually permeable. It is intended that the policy be principally applied in the Town Centre and local shopping zones.

No changes are recommended to this Policy.

OFFICER RECOMMENDATION – ITEM 10.5

That Council resolves to adopt the following Local Planning Policies under Clause 2.4.1 of the Local Planning Scheme No. 10, included in the Attachment Section of the Standing Committee Agenda of 19 August 2008:

Bassendean Town Centre Strategy and Guidelines;
Energy Efficient Design Policy;
Water Sensitive Design Policy;
Floodplain Management & Development Policy;
Earlsferry House Design Guidelines;
Industrial Zones Development Design Guidelines;
Local Shopping Zone Design Guidelines;
Parking Specifications;
Incorporation of Existing Dwellings into Group Housing Developments;
Window Security for Non-Residential Property Facades; and

(k) Lot 2; 1 Anzac Terrace Design Guidelines.

10.6 Alf Faulkner Hall Redevelopment Feasibility Study (Ref: GRSU/PROGM/7 – Patrick Quigley, Manager Leisure Services)

Report Summary

One of the recommendations within the Town’s Facilities Plan is to undertake a feasibility study on Alf Faulkner Hall to assess the development or re-development of the Hall to meet community needs.
Following the recent completion of the feasibility study, Council is now presented with the outcome of the study.
In March 2008, the Council was informed of a new capital works funding program available through the Department of Culture and The Arts for cultural facilities projects.
The Council subsequently resolved to support a funding request to the DCA in the August 2008 or April 2009 round to undertake cultural facilities improvements for Alf Faulkner Hall.
Based on recent community and user group feedback through the Alf Faulkner Hall Feasibility Study, Manager Leisure Services recommends that cultural facilities funding not be sought for the Hall, but instead be considered as a funding source for the proposed Community Centre within the Town’s Civic Precinct Concept Plan.
Manager Leisure Services also recommends that Council support a refurbishment program for the Hall.

PURPOSE

The purpose of this report is to provide Council with the outcome of a feasibility study into the future purposes to be applied to Alf Faulkner Hall and for Council to determine what actions are required to meet community needs for the Hall.

BACKGROUND

Facilities Plan

In 2006, the Bassendean Town Council resolved to contract leisure consultants, Jill Powell & Associates, to undertake a review of the Town’s community facilities and make recommendations on ways to optimize usage of the facilities. The outcome of this process was the development of a Facilities Plan for the Town of Bassendean.

Alf Faulkner Hall Feasibility Study

One of the recommendations within the Town’s Facilities Plan is to undertake a feasibility study of Alf Faulkner Hall, to assess the development or re-development of the Hall to meet community needs. The Hall is located on the corner of Mary Crescent and Ivanhoe Street in Eden Hill.

The feasibility study was undertaken between April and July 2008 and involved a survey for regular user groups; a survey for residents surrounding the Hall; and a focus group workshop (see “Consultation Section” below for analysis).

Community Cultural & Arts Facilities Fund (CCAFF)

In March 2008, an officer report was presented to Council on a new capital works funding program introduced by the Department of Culture and The Arts called the Community Cultural & Arts Facilities Fund (CCAFF). The CCAFF aims to increase participation in, and access to arts and culture. It places an emphasis on advancing artistic and cultural activity through purposeful and well-planned facilities.

The funding pool is apportioned into two grant categories, being:

Annual grants – for projects seeking grants from $1,000 to $50,000. To be eligible for an annual grant, the totals project cost must not exceed $150,000 (excluding GST). Funds awarded in this category must be claimed in the financial year following the date of approval.
Forward Planning Grants - for projects seeking grants from $50,001 up to $500,000. Funds awarded in this category may be allocated in one or a combination of the years in the next triennium.

Regardless of the grant category, the maximum grant will be no greater than one third of the total cost of a project. The CCAFF grant must be at least matched by the applicant’s own cash contribution, with other funding being sourced as required. Voluntary labour and donated materials are recognised, but the maximum in kind costs cannot exceed one-third the total project cost.

The CCAFF fund is a reimbursement system, that is, funds must be expended before a claim can be made against any grant allocated. Applicants are expected to demonstrate that the balance of the funds to meet the total cost of the project has been secured.

The CCAFF guiding criteria are:

Project Rationale;
Planning Framework;
Consultation;
A Design Focus;
Financial Strength;
Sustainability;
Opportunity for, and Inclusion of, the Community; and
Impact on Arts and Cultural Activity.

In March 2008, Council was previously presented with one CCAFF funding request for consideration, to undertake cultural facilities improvements to the Alf Faulkner Hall. In particular, the proposed project was for the construction and installation of fixed (foldaway) tiered seating, theatre lighting and theatre curtain.

The Council subsequently resolved (OCM - 18/03/08) that Council:

1. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and

2. Considers allocating funds within the 2009/10 Council Budget to undertake the project.

One of the requirements under the CCAFF program is for applicants to undertake a feasibility study to determine the need for proposed projects. Now that the feasibility study for Alf Faulkner Hall has been completed, Council is provided with updated information on the Town’s eligibility under the CCAFF program.

RELEVANT LAW & POLICY

Local Government Act 1995

Town of Bassendean Sustainability Policy

CONSULTATION

As previously stated, the Town has undertaken a recent feasibility study into future purposes for Alf Faulkner Hall that comprised a survey for regular user groups; a survey for residents surrounding the Hall; and a focus group workshop. The results can be found in the attachments section of the agenda.

SUMMARY OF FEEDBACK

The feedback from the regular users’ survey, residents’ survey and focus group workshop can be summarised as: the Hall’s presentation could be improved by providing a new roof; undertaking internal painting; and enhancing the outside of the building with nicer gardens. In addition, it was felt that the Hall’s facilities could be improved by providing additional storage; better kitchen facilities; and new air-conditioning.

In summary, ongoing use of the hall as a local community centre was deemed appropriate.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

Community Wellbeing

The Town’s Strategic Plan includes objectives to maximise the use of community facilities and to foster community participation and cultural development.

Any proposed facility upgrades for Alf Faulkner Hall should enhance community wellbeing by providing improved community amenity, which supports increased quality of life, through enhanced participation, capacity, cohesiveness, increased social capital and sense of belonging.

Financial Considerations

In the last 12 months, the Town has spent just over $8,000 upgrading facilities within the Hall, including: floor resurfacing, new fridge, dual flush toilets and security screens. Furthermore, funds totalling $195,000 are allocated within the 2008/09 Council Budget to construct a new roof and provide new public toilets under the Hall’s roof.

The operating expenditure for the Hall was $40,139 in 2006/07 and $32,780 in 200708. Operating expenditure of $29,365 is budgeted for in 2008/09. The corresponding revenue for the Hall was $17,002 in 2006/07 and $16,357 in 200708. Revenue of $16,500 is budgeted for 2008/09.

In relation to the recommended building enhancements, the major cost is for the provision of a new public toilet and roof. However, as stated above this cost is already allocated within the 2008/09 Council Budget. Planning for this project has commenced and should be completed this financial year. The other recommended enhancements (i.e. painting, tinted windows and new garden beds) are lower cost items and are estimated at $10,000. Consideration needs to be undertaken to identify if these works can be undertaken within the existing building and parks maintenance budget allocations. Alternatively, the projects could be referred for consideration to the 2009/10 Council Budget.

Additional storage, better kitchen facilities and new air-conditioning are new items which are not currently considered within the 10 year Financial Plan for the future. These projects are estimated at $50,000, so if supported would need to be referred to the capital works budget for consideration. It should be stated that in recent years, the Town has spent funds upgrading the kitchen with the provision of new cupboards. Further kitchen enhancements may be undertaken, including the provision of new cooking equipment.

The capital cost of the cultural facilities upgrades for the Hall that Council has previously supported was quoted at that time as being $101,559 (ex GST). This includes the supply and installation of fixed tiered seating providing 106 seats estimated at $63,909 (ex GST); theatre lighting and control desk estimated at $32,650 (ex GST); and theatre curtain estimated at $5,000 (ex GST).

However, based on the outcome of the Feasibility Study, this proposal received limited support other than by artist groups, and so is now proposed to be considered within the Town Centre redevelopment.

RISK MANAGEMENT

Buildings And Similar Property

The proposed aesthetic improvements and facilities enhancements for Alf Faulkner Hall takes a proactive approach to facility planning, revitalizing the facility and providing a longer life expectancy.

The main user group of the Hall, Sparx Early Learning Centre, has been consulted on the proposed aesthetic and facilities enhancements and offers its support, with exception to the cultural facilities. The Out of School Care program run by Sparx from the Hall has recently received approval from the Department for Communities to increase their licence to cater for up to 60 children. This is based on the existing footprint available within the Hall. Although Sparx previously considered that if the footprint of the Hall was decreased slightly to accommodate for new cultural facilities, they now anticipate that their licence could be adversely affected because of feedback provided by the Town that if the proposed theatre seating was installed, it would be required to be fixed to comply with the CCAFF’s funding guidelines.

The Town’s Facilities Plan provides industry standards for the provision of a range of facilities based on population and demand. For example, for an arts & cultural facility the ratio is one facility to every 12,000 to 30,000 people. As previously stated, the Town’s Civic Precinct Concept Plan proposes the development of a multi-purpose community centre. This centre would be centrally located and could be developed to include cultural facilities, such as tiered seating, theatre lighting and theatre curtains.

Additional external income that could be derived from the CCAFF would benefit the viability of the overall project.

For the above reasons, it is considered more feasible and less risky to invest in the provision of cultural facilities within the proposed community centre in the Town Centre, rather than at Alf Faulkner Hall.

OPTIONS

Council is provided with three options as follows:

1. Support the refurbishment program proposed for Alf Faulkner Hall.

2. Not support any refurbishment program at this current time.

3. Support a prioritised list of improvements and facility enhancements.

COMMENT

Alf Faulkner Hall was constructed in the 1970’s and so is over 30 years old. It currently looks tired and is in poor to average physical condition. Much of the anecdotal feedback that the Town has received on the Hall in recent years has been about the water leaks from the roof. This was again echoed through the recent feedback provided during the feasibility study. Now that this project has gained Council budgetary approval and the Town has commenced project planning, the user groups and local community can see “a light at the end of the tunnel”.

Although the hall’s appearance and facilities needs to be enhanced, the patronage has still been good in recent years. In 2006/07, the hall attracted 13,404 people and this increased to 16,157 people for 2007/08. These statistics are comparable to the more centrally located, Bassendean Community Hall, which attracted 16,941 people in 2006/07 and 18,635 people for 2007/08.

If Council decides to support the proposed refurbishment program for the hall, minor building and reserve maintenance items are proposed to be actioned as a priority within existing budget allocations where possible. Adopting the proposed refurbishment program in its entirety would require an over budget expense, so is not recommended.

The larger cost items such as footprint expansion to create additional storage, enhanced kitchen facilities and upgraded air-conditioning are recommended to be referred for future Council budget deliberations.

If Council decides not to support any aesthetic improvements and facility enhancements at this time, it has the option to consider the items during the 2008/09 Budget review process.

If Council decides to support a prioritised list of improvements and facility enhancements, again funds would need to be listed for Council budgetary consideration.

In relation to cultural facilities upgrades, the Town’s Facilities Plan identified facilities limitations within local community venues for arts and cultural purposes. In December 2006, the Council established a positioning strategy for the Town to “Foster Recreation, Culture and the Arts within Perth’s Eastern Region”. If The Town is to meet this objective, it must allocate more resources towards improving its facilities to better cater for arts and cultural usage.

The Town’s Cultural Plan includes an objective to maximize use of its venues for arts and culture purposes. To ensure sustainability into the future it is considered frugal for one of the Town’s venues to comprise cultural facilities/equipment. As previously stated, it is proposed for the project to involve the construction and installation of tiered seating, lighting and theatre curtain. The recommended facilities are recognised by cultural practitioners as being integral to accommodate greater arts and cultural use of the facility. All things considered, the Town Centre is considered a more desirable location for a facility with cultural facilities. If approved, the Town would of course seek a one third financial contribution from the Department of Culture and The Arts to assist with such a proposal.

In summary, the Manager Leisure Services recommends Council support aesthetic improvements (comprising painting, tinted windows and new garden beds) and facility enhancements (comprising additional storage; better kitchen facilities; and new air-conditioning) for Alf Faulkner Hall. It is also recommended that Council supports a funding application being submitted to the Department of Culture and the Arts, under its Community Cultural & Arts Facilities Fund, for the proposed Community Centre within the Town Centre to comprise cultural facilities, including: tiered (foldaway) fixed seating, theatre lighting and theatre curtains.

The Local Government Regulations prescribe that a motion to revoke or change a previous decision of the Council must first be supported by at least one third of the number of members of the Council.

OFFICER RECOMMENDATION – ITEM 10.6

That Council:

1. Provides “in principal” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget;

2. Rescinds OCM 18/03/08 which reads:

“That Council:

a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and

b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”

3. Refers the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy.

POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.25(e) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.

10.7 Public Toilet Management Program (Ref: COUP/INSPEC/1 – Ian McDowell, Manager Asset Services)

Report Summary

An architectural assessment of the Town’s public Toilet facilities has been completed.
The final report on the architectural assessment is presented to Council for its information.
The results of the architectural assessment, coupled with the Civic Centre Concept Plan have resulted in a requirement for the Public Toilet Management Program endorsed by Council in April 2007 to be revised.
A revised Public Toilet Management Program is presented for the endorsement of Council.
The Audit & Risk Management Committee considered this report on 9 July 2008 and agree with the Officer Recommendation.

PURPOSE

The purpose of this report is to present Council with:

a) the results of an architectural assessment of six of the Town’s public toilets; and

b) a revised Public Toilet Management Program for their endorsement.

BACKGROUND

In April 2007 Council resolved the following.

OCM – 8/04/07

That Council endorses the following program for the management of the Town’s public toilet facilities:

Location	Improvements	Financial Year
All listed toilets other than Mary Crescent Reserve and Success Hill Reserve.	An architect/designer to assess each facility and provide recommendations and design options for replacement or refurbishment.	2007/08
Mary Crescent Reserve	Design a new facility under the roof of Alf Faulkner Hall.	2007/08
Mary Crescent Reserve	Replace	2008/09

Jubilee Reserve	Replace or refurbish	2009/10
James Street	Replace or refurbish	2010/11
Point Reserve	Replace or refurbish	2011/12
Sandy Beach Reserve	Replace or refurbish	2012/13
Ashfield Reserve	Replace or refurbish	2013/14
Anzac Terrace Reserve	Replace or refurbish	2015/15
Success Hill Reserve	Routine maintenance	Ongoing

Council allocated funding in the 2007/08 Capital Budget for the architectural assessment. The physical assessment was completed in early May with a written report being provided in Mid-June 2008.

The following six public toilets were assessed:

Jubilee Reserve
James Street
Point Reserve
Sandy Beach Reserve
Ashfield Reserve
Anzac Terrace Reserve

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

Philip Griffiths Architects carried out the assessment of six of the Town’s public toilet facilities and have provided a written report. The architect’s report is attached to this report for the information of Council.

The following is a summary of the assessment.

“The six toilet blocks are of varying architectural and heritage value and their condition varies a great deal. Some have the capacity for improvement, while others are not worthy of further investment. Two of the blocks are sustainable for at least the medium if not the long term. Two of the blocks have flaws that mean that their replacement in the short term is the best course of action. Where replacement is recommended, it would be well worthwhile carrying out a survey to assist in developing a brief for replacement facilities.

Some facilities lack disabled facilities and in terms of the current legislation should be modified to accommodate full disabled access if those block are not to be demolished and redeveloped in the short term.

Of the two blocks recommended for (short term) replacement, both are urgent matters. However, on structural grounds Ashfield Reserve should probably be the first to be replaced followed closely by Point Reserve on both structural and anti-social behaviour grounds. The former should be replaced within 24 months and the latter within 36 months. In the meantime, some measures might be taken to deter anti-social behaviour at Point Reserve by painting, lighting and perhaps the introduction of piped music, which has proved a successful short term solution elsewhere in the Perth Metropolitan area.”

The following are the recommendations of the report.

“Point Reserve

In view of the place’s low architectural value, lack of heritage value, poor siting and CPTED (Crime Prevention Through Environmental Design) rating, poor planning and wasted space, poor standard of disabled cubicle provision, and structural issues, it is recommended that the block be replaced as a high priority, and that a study be prepared to ascertain the level of provision required to meet the public needs in the area and then either a new design prepared to meet the issues identified, or one or more automatic toilets be installed.

Ashfield Reserve

In view of the place’s low architectural and heritage value, poor planning and lack of amenity, lack of disabled facilities, and serious structural issues, it is recommended that the block be replaced as a very high priority, and that a study be prepared to ascertain the level of provision required to meet the public needs in relation to the sports facilities and general public use and then a new design prepared to meet the issues identified.

Jubilee Reserve

Although options for this block include continuing to maintain or replace it, its low architectural and heritage value, poor planning and lack of amenity, lack of disabled facilities, and some structural issues associated with concrete cancer, it is recommended that the block be replaced and that a study be prepared to ascertain the level of provision required to meet the public needs in relation to the sports facilities and general public use and then a new design prepared to meet the issues identified.

James Street Reserve

In view of the place’s minor architectural and heritage value, capacity for improvement, standard of planning, and general condition, it is recommended that the block be maintained and upgraded as the resources allow and that urgent items such as rotting timbers as sewage line clearance is attended to as a matter or urgency.

Upgrading of disabled facilities and access is also recommended, together with an alternative approach to planting to allow better visibility. At the next major upgrade, the partitions should be demolished and replaced with an easy to maintain proprietary system.

Sandy Beach Reserve

Due to the place’s generally good condition and the capacity to upgrade the facility, it is recommended that the block be retained and upgraded to provide a better level of provision, with some re-planning of the spaces, and a new fit-out using similar plan to minimise the cost of adapting services. Doors or gates should be added to the male and female toilets to allow after hours locking.

Anzac Terrace Reserve

In view of the place’s minor architectural and heritage value, a capacity for some interesting interpretation and improvement, and its condition, it is recommended that the block be maintained and upgraded as the resources allow.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

Environmental Enhancement: To ensure an integrated approach to enhancing the built environment and protecting the natural environmental that provides a sustainable environment for future generations.

Natural Environment 2 – Improve the Town’s Parks and Reserves

Implement public toilet replacement and refurbishment program (2007/17)
Demolish public toilet at Mary Crescent Reserve and replace under roof of Alf Faulkner Hall (2007/08)

Built Environment 1 – Planning for Sustainable Growth

Implement Town Centre Area Strategy (2007/17)

Built Environment 3 – Maximise Community Accessibility

Implement disability access improvement program (2007/17)

Built Environment 4 – Maintain Council Buildings

Complete buildings and facilities conditions survey and develop asset management plans (2007/09)

Community Wellbeing: To enhance the quality of community life in the Town characterised by vibrant participation, cohesiveness, increased social capital and recognition of the need for social justice and community safety.

Community Development 4 – Improve Community Safety and Health

Incorporate “Designing Out Crime” principles in all Council functions (2007/11)

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Economic Vitality 1 – Encourage the Revitalisation of Commercial Precincts

Implement the Bassendean Town Centre Area Strategy (2007/17)

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

Strategy & Planning – Effective Planning for the Sustainable Management of the Town’s Financial Resources and Assets

Develop long term asset management and financial management plans for the sustainable utilisation of the Town’s resources

RISK MANAGEMENT

The Community

Council has an obligation to provide adequate facilities for the Bassendean community. Our public toilets should be structurally and environmentally safe and provide disabled access. Three of the six toilet blocks that were assessed have structural issues that need to be addressed in the interest of community safety, and all have issues of varying impact with regard disability access.

The endorsement of the revised public toilet management program by Council will demonstrate their commitment to the community and provide guidance to the Town for the replacement or upgrade of these facilities.

Legal Liability

Three of the six toilet blocks that have been assessed and it has been determined that they have structural issues. The architect has recommended that two of these be replaced within the next 24-36 months. Council should consider the allocation of funds to replace these facilities, or alternatively decide to close them to avoid the risk to the community and claims for public liability. The Town will continue to monitor these facilities to ensure the safety of the community.

OPTIONS

Council may:

1. Endorse the revised Public Toilet Management Program as presented;

2. Endorse the revised Public Toilet Management Program with changes; or

3. Choose not to endorse the Public Toilet Management Program at all.

COMMENT

The current public toilet management program was endorsed by Council in April 2007. The results of the architectural assessment of six of these facilities, coupled with the recommendations of the Civic Centre Concept Plan have resulted in a requirement to amend the program.

The following program is presented for the consideration of Council.

Location	Improvements	Financial Year
Mary Crescent Reserve	Construct new facility under the roof of Alf Faulkner Hall.	2008/09
Ashfield Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Point Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Jubilee Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09

Ashfield Reserve	Construct a new facility	2009/10
Point Reserve	Construct a new facility	2010/11
Jubilee Reserve	Construct a new facility	2011/12
Sandy Beach Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Anzac Terrace Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Sandy Beach Reserve	Internal and external refurbishment	2013/14
Anzac Terrace Reserve	Internal and external refurbishment	2013/14
James Street (3)	Routine maintenance	Ongoing
Success Hill Reserve	Routine maintenance.	Ongoing

Notes:

1. To ensure we meet the needs of the community and our statutory obligations it is important that we carefully plan any new facilities we construct in the future. Consideration needs to be given to contemporary designs that comply with disability standards and Crime Prevention Through Environmental Design (CPTED) principles. There will also be a requirement to seek approval/feedback from all or some of the following agencies prior to construction taking place:

i. WA Planning Commission

ii Swan River Trust

iii Department of Indigenous Affairs

2. Design for the refurbishment of these facilities also needs to meet the requirements of the community and our statutory obligations. It is important we do this properly so that the finished product meets the needs of the community in the present and well into the future.

3. If the new Civic Centre Concept Plan is implemented it will result in the James Street public toilet being demolished. The Town will continue to monitor this facility and only carry out essential maintenance and repairs.

4. Pending further discussions, if the Tanners Wharf restaurant proposal at Point Reserve is progressed by the applicant in the short term, there may be the opportunity to incorporate the Public Toilets into this facility.

In regards to the Tanners Wharf restaurant proposal, in June 2007 (OCM - 52/06/07) Council resolved “the applicant be advised that the proposal to develop a restaurant in close proximity to Point Reserve in Bassendean is supported for the purposes of consultation with statutory agencies. A footnote was added to the Council resolution stating “the applicant is further advised that the proposal will not be given final support until such time as the community has had the opportunity to comment on the proposal and any reasonable objections by the statutory authorities have been resolved”.

It should be noted that the Town does not have the capacity to adequately plan, design and construct in the same financial year. It is our intention to allow sufficient time to prepare for the construction and refurbishment of our public toilets so that we do not disappoint Council or the community in trying to achieve satisfactory results in an unachievable timeframe.

The structural issues associated with Ashfield Reserve and Point Reserve is as a direct result of the stability of the ground and the foundations of the buildings. It is imperative that we do not repeat the mistakes of the past and prepare design options appropriate for the locations.

An amount of $60k has been included in the 2008/09 Capital Budget for the upgrading of our public toilets. It is proposed that these funds be used to develop designs and plans for replacement public toilets for Ashfield Reserve, Point Reserve, and Jubilee Reserve in that order. There may also be a requirement to expend some of these funds on a process of Aboriginal consultation and geotechnical assessments.

It is also imperative that we consult closely with the community and user groups on the appropriate location of the new facilities. Point Reserve in particular is in a location that is conducive to anti-social behaviour and it is highly desirable that we relocate this facility to a less discreet location. Having said that, it is also important to consider the implication of the relocation of these facilities with regards the availability of services including water, sewer, and electricity; and the need to obtain approvals from external agencies such as the Swan River Trust or Department of Indigenous Affairs.

OFFICER RECOMMENDATION – ITEM 10.7

That Council:

1. Receives the June 2008 Philip Griffiths Architects architectural assessment report on six of the Town of Bassendean’s public toilet facilities;

2. Endorses the following Public Toilet Management Program:

Location	Improvements	Financial Year
Mary Crescent Reserve	Construct new facility under the roof of Alf Faulkner Hall.	2008/09
Ashfield Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Point Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Jubilee Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Ashfield Reserve	Construct a new facility	2009/10
Point Reserve	Construct a new facility	2010/11
Jubilee Reserve	Construct a new facility	2011/12
Sandy Beach Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Anzac Terrace Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Sandy Beach Reserve	Internal and external refurbishment	2013/14
Anzac Terrace Reserve	Internal and external refurbishment	2013/14
James Street (3)	Routine maintenance	Ongoing
Success Hill Reserve	Routine maintenance.	Ongoing

3. Notes that an amount of $60k has been included in the 2008/09 Capital Budget for the upgrade of the Town of Bassendean’s public toilet facilities and that these funds will be used to develop designs and plans for replacement public toilets for Ashfield Reserve, Point Reserve, and Jubilee Reserve in that order; and

4. Notes that any remaining funding from the 2008/09 allocation will be used to complete non-structural refurbishment of the remaining Town of Bassendean public toilet facilities.

10.8 RFT CC021/2007-08 – Town of Bassendean Surplus & Obsolete Equipment Sale (Ref: PLES/TENDNG/3 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

Report Summary

Tenders were called for the disposal of surplus & obsolete equipment.
Tenders closed at 2.00pm Tuesday 15 July 2008 with offers from 16 Tenderers for 79 of the 195 items on offer being received.
The officer has assessed each tender submission and is recommending Council accept the highest offer for each item offered for tender.

PURPOSE

The purpose of this report is:

To present to Council a summary of tenders received against RFT CC021/2007-08 for the sale of Town of Bassendean surplus & obsolete equipment;
To seek Council endorsement of the officer recommendations for the disposal of surplus & obsolete equipment;
To seek Council approval to arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed of within tender RFT CC021/2007-08:
For Council to delegate approval authority to the CEO the power to award the sale of items by Private Treaty for surplus and obsolete equipment;
To seek Council approval to dispose of any surplus and obsolete equipment that is not sold at the completion of the Private Treaty process to a charity or community group nominated by Council; or
Dispose of by landfill if of no interest to the Town.

BACKGROUND

195 Items of Council owned equipment were identified as being surplus to requirements. Tenders for the disposal of surplus & obsolete equipment closed at 2pm on Tuesday 15th July 2008.

RELEVANT LAW AND POLICY

Local Government Act 1995

Local Government (Functions and General) Regulations 2007

Town of Bassendean Tendering Procedures Manual

CONSULTATION

No consultation was undertaken in either the conduct of this tender or the in preparing this report.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local Government Act).

This report has a low strategic impact.

If this report is approved by Council it will then allow for 79 of the 195 tendered items to be recycled, by various means, rather than becoming landfill and will result in an income of $4550.35 ($4136.68 GST Ex).

Community Wellbeing

Ensure community has access to the sale of surplus and obsolete equipment.

An advert for the sale of surplus and obsolete equipment was placed in the “West Australian Newspaper” on Wednesday 18th June 2008 inviting tenderers to provide an offer for the purchase of identified surplus and obsolete equipment.

If approved by Council this report will allow for 79 of the 195 tendered items to be recycled, by various means, rather than becoming landfill.

Economic Vitality & Financial Considerations

Adoption by Council of the officer recommendations will result in an income of $4550.35 ($4136.68 GST inclusive).

RISK MANAGEMENT

Potential Risk – Much of the surplus equipment that has been offered for sale is unserviceable and beyond economical repair or is old and worthless. The cost of disposing of equipment via auction (auction charges) will outweigh any possible increase in income. Items offered for tender were all offered as an “as in condition” with no refunds.

Probability – Low

OPTIONS

Council may:

Accept the officer recommendations as written; or
Recommend disposal of some or all of the equipment via public auction, re-tender or by private treaty; or
Decide to retain the surplus equipment; or
Dispose of equipment to a charity or community group nominated by Council:

COMMENT

An advert for the sale of surplus & obsolete equipment was placed in the “West Australian Newspaper” on Wednesday 18th June 2008 inviting tenderers to provide an offer for the purchase of identified surplus & obsolete equipment.

Tenders closed at 2pm Tuesday 15th July 2008. Sixteen (16) tenders were received from individuals and organisations interested in purchasing 79 of the 195 items listed as being surplus to requirements.

Nine (9) tenders were received form current employees of the Town of Bassendean. These people had no involvement in the administration of the tender process and have not influenced the officer recommendation.

The decision to recommend awarding tenders was solely based on the highest bid received.

Much of the surplus equipment that has been offered for sale is unserviceable and beyond economical repair or is old and worthless. The cost of disposing of equipment via auction (auction charges) will outweigh any possible increase in income. If this report is approved by Council this then will allow for much of the equipment to be recycled by various means rather than it becoming landfill.

With surplus and obsolete equipment not disposed of through the tender process, the following opportunities are available to Council:

a) Re-tender or arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed within this tender; and

b) Dispose of all surplus and obsolete equipment not disposed within this tender to a charity or community group nominated by Council or dispose of by landfill if of no interest to the Town.

The following table represents a summary of the highest tender offer submissions for each item. Items MI-01 to M1-20 (Musical instruments) Governor Stirling Senior High School tender offer of $1,000 was for all instruments. This offer was higher than all separate offers added together. Three items were withdrawn from the tender process due to non-availability and where items did not receive an offer, they were not mentioned in this summary:

	Sale Item			Offer Details	Price $
Lot No	Description	Item Brand	No	Name	(GST EX)
MI-01 to MI-20	Musical Instruments		16	Governor Stirling SHS	$1,000.00
100	Plastic White Outdoor Chairs		3	Leonie Squire	$10.00
114	Bar Fridge		8	Chris Holmes	$21.50
127	Outdoor Bench		10	Ken Goldsworthy	$30.00
128	Outdoor Bench		10	Ken Goldsworthy	$30.00
129	Item withdrawn
134	Fold up Bed		5	Sue Perkins	$51.00
138	Electric Organ	Casio	5	Sue Perkins	$151.00
139	Piano	John Brinsmead	6	W McCracken	$785.00
140	Piano	John Brinsmead	6	W McCracken	$785.00
144	Assorted books		15	Michael Conti	$6.50
145	Assorted books		15	Michael Conti	$7.00
146	Assorted books		15	Michael Conti	$8.00
147	Hand Towel Holders (x3)		15	Michael Conti	$10.00

	Sale Item			Offer Details	Price $
Lot No	Description	Item Brand	No	Name	(GST EX)
148	Refrigerator	Westinghouse	13	E Rzepczynski	$21.00
149	Fridge	Fisher & Paykel	1	Megan Shirt	$52.00
150	Cupboard		13	E Rzepczynski	$21.00
151	Fridge small	Kelvinator	13	E Rzepczynski	$20.00
152	Fridge	Westinghouse	13	E Rzepczynski	$111.00
153	Fridge	Westinghouse	13	E Rzepczynski	$121.00
154	Fridge	Kelvinator	6	W McCracken	$20.00
155	Washing Machine	Kleen	13	E Rzepczynski	$132.00
156	Low Dressing Table		9	Yvonne Zaffino	$5.00
163	Outdoor Bench		2	Travis Moore	$14.65
164	Bar Fridge		13	E Rzepczynski	$12.50
167	Fire Extinguishers		15	Michael Conti	$5.00
168	Fire Extinguishers		15	Michael Conti	$3.00
169	Dressing Table		10	Ken Goldsworthy	$31.00
170	Dressing Table		10	Ken Goldsworthy	$31.00
173	Dressing Table Low		9	Yvonne Zaffino	$2.00
174	Dressing Table Low		9	Yvonne Zaffino	$4.00
175	Side Board		10	Ken Goldsworthy	$101.60
176	Cupboard 2 Door		10	Ken Goldsworthy	$20.00
177	Piano Stool		6	W McCracken	$5.00
178	Outdoor Table		3	Leonie Squire	$15.00
182	Side Board		10	Ken Goldsworthy	$76.00
192	Mixed Items		15	Michael Conti	$5.00
198	Washing Machine		13	E Rzepczynski	$26.00
199	Picture & Prints		15	Michael Conti	$11.00
200	Item withdrawn
201	Side Table		2	Travis Moore	$15.05
220	Hoist		13	E Rzepczynski	$311.00
228	White Board		15	Michael Conti	$2.00
229	Cane Furniture		9	Yvonne Zaffino	$12.55
235	Chairs & Wall Table		1	Megan Shirt	$53.00
237	Wardrobe		12	Ayden Mackenzie	$10.00
238	Wardrobe		12	Ayden Mackenzie	$10.00
243	Wardrobe		12	Ayden Mackenzie	$15.00
244	Wardrobe		12	Ayden Mackenzie	$15.00
246	Eskys		10	Ken Goldsworthy	$40.00
249	Fire Extinguishers		15	Michael Conti	$10.00
250	TX Rowa		10	Ken Goldsworthy	$51.00
258	Item Withdrawn
259	Assorted goods		15	Michael Conti	$10.00
260	Single Bed		10	Ken Goldsworthy	$51.00
261	White Step Ladder		5	Michael Conti	$5.00

	Sale Item			Offer Details	Price $
Lot No	Description	Item Brand	No	Name	(GST EX)
278	Plastic Table		3	Leonie Squire	$15.00
290	Sheets		9	Yvonne Zaffino	$1.00
293	TV NEC		13	E Rzepczynski	$91.00
294	DVD Samsung		13	E Rzepczynski	$72.00
				TOTAL	$4,550.35

OFFICER RECOMMENDATIONS – ITEM 10.8

That Council:

1. Accepts the tender from Governor Stirling Senior High School for the purchase of Lots MI-01 to MI-20 for the total amount of $1,000 (GST Inclusive);

2. Accepts the tender from Leonie Squire for the purchase of lots 100, 178 & 278 for the total amount of $40 (GST Inclusive);

3. Accepts the tender from Chris Holmes for the purchase of lot 114 for the total amount of $21.50 (GST Inclusive);

4. Accepts the tender from Ken Goldsworthy for the purchase of lots 127, 128, 169, 170,175, 176, 182, 246, 250 & 260 for the total amount of $461.60 (GST Inclusive);

5. Accepts the tender from M. Conti for the purchase of lots 144, 145, 146,147, 167, 168, 192, 199, 228, 249, 259 & 261 for the total amount of $82.50 (GST Inclusive);

6. Accepts the tender from Sue Perkins for the purchase of lots 134 & 138 for the total amount of $202.00 (GST Inclusive);

7. Accepts the tender from W. McCracken for the purchase of lots 139, 140, 154 & 177 for the total amount of $1,595.00 (GST Inclusive);

8. Accepts the tender from Edward Rzepczynski for the purchase of lots 148, 150, 151, 152, 153, 155, 164, 198, 220, 293, & 294 for the total amount of $938.50 (GST Inclusive);

9. Accepts the tender from Megan Shirt for the purchase of lots 149 & 235 for the total amount of $105.00 (GST Inclusive);

10. Accepts the tender from Yvonne Zaffino for the purchase of lots 156, 173, 174, 229 & 290 for the total amount of $24.55 (GST Inclusive).

11. Accepts the tender from Travis Moore for the purchase of lots 163 & 201 for the total amount of $29.70 (GST Inclusive);

12. Accepts the tender from Ayden Mackenzie for the purchase of lots 237, 238, 243 & 244 for the total amount of $50 (GST Inclusive).

13. Approves to arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed of within tender RFT CC021/2007-08;

14. Sells the surplus and obsolete equipment by Private Treaty;

15. Approves the disposal of any surplus and obsolete equipment that is not sold at the completion of the Private Treaty process to a charity or community group nominated by Council; or dispose of by landfill if of no interest to the Town.

10.9 Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)

Report Summary

Council has previously resolved to hold discussions with Rail Heritage WA and the State Government regarding transferring land to the Society
The proposal to dispose of the land has been advertised.
The proposal has drawn two objections from surrounding landowners.
The Maltese Association has expressed a desire to have some of the land.
This report recommends that a smaller area that advertised be transferred to the Society.

PURPOSE

The purpose of this report is for Council to consider a proposal to transfer Lot 14072 May Holman Drive, Bassendean, to Rail Heritage WA.

BACKGROUND

This matter was last considered by Council in September 2007, as part of the Open Space Strategy, when it was resolved that Tonkin Park be retained as an undeveloped park pending further discussion with the Australian Historical Railway Society and the State Government.

The matter was initially discussed with Rail Heritage WA which expressed a desire to take over management of the land with a view to developing it as part of the museum.

Discussions with State Land Services of the Department for Planning and Infrastructure, have revealed that it may be appropriate to add the lot to the adjoining Railway museum lot, however, the proposal would need to be advertised and the approval of the Western Australian Planning Commission would be required for the change in purpose of the reserve.

RELEVANT LAW AND POLICY

Planning and Development Act 2005

Land Administration Act 1997

CONSULTATION

Community consultation has occurred through a general advertisement in the Bassendean Briefings augmented by consultation with adjoining owners. The consultation with the adjoining owners was required by the State Land Services of the Department for Planning and Infrastructure, as the reserve was originally given up as public open space as part of the subdivision of the adjoining industrial area.

In response to the consultation seven submissions were received, with two on behalf of the Maltese Association asking for more land for the Association. Of the other five submissions, three objected, one raised no objections and one fully supported the proposal.

Copies of the submissions may be found in the attachments section of the agenda, and are considered in the comment section below.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

Economic Vitality & Financial Considerations: To foster economic prosperity in the Town and Region.

Leadership in Business Excellence: To strengthen the Town’s position as an innovative, independent local government achieving business excellence.

RISK MANAGEMENT

The Community

In its consideration of this matter Council is required to balance the competing needs of two organisations within the Town who have expressed a desire for the land, and the interests of two surrounding land owners who would like to see all or part of the reserve retained.

Revenue Streams

Council’s maintenance cost for the reserve will reduce if the area of the reserve is reduced.

OPTIONS

Council’s options are to:

1. Request State Land Services to add the whole of lot 14072 (3998m²) to Rail Heritage WA reserve 42411;

2. Request State Land Services to make 2228m² of Lot 14072 available to Rail Heritage WA;

3. To hold further discussions with the Maltese Association regarding making 390m² available to the Association, with a view to providing 1838m² to Rail Heritage WA; and

4. Resolve to retain the whole of lot 14072.

COMMENT

Since the original request to make the reserve available to Rail Heritage WA, the Society has modified its proposals for the site has outlined below:

“As you would be aware from previous correspondence RHWA is in desperate need of space to support both the growing museum operations but also its restoration activities. It is intended that the latter will develop into part of a strong Bassendean Rail Industry Hub. Tonkin Park would assist greatly in future requirements.

We are aware of the limitations for future use of this Public Open Space and respect the need to retain a compensating basin in this area. This would also assist in the retention of trees in this park, adjacent to the drain. Our requirements have been designed around this and our plans have altered from our initial hope that this site would be the location of a significant workshop.

From the attached plan you can see that we would like to use two sections of Tonkin Park:

the northern section for parking and access. Though our preference is for a 22m wide section, we would be prepared to accommodate a southern 5m wide extension of the land used by the Maltese Association. This would reduce our section to a 17m wide strip as shown. It is hoped that consideration would be given to some joint access parking in this area that could be beneficial to both parties.
An eastward 18.5m extension of our current land (22m wide) for RHWA activities

Most of the trees would therefore be retained as is, including some in the parking areas. For trees that are lost (possibly 5) RHWA is happy to plant appropriate replacement trees in that area. This may even be an opportunity to work with Water Corp on the enhancement of this whole section of land that includes their drainage area on the corner of Railway Pde and May Holman Drive.

We hope that this assists in the Town of Bassendean in its deliberations regarding the future of this space.”

The proposal as outlined above has the potential to make 5.0m of additional land available to the Maltese Association; however this would be less than the 20m wide strip requested by the Association. While the options section include that a 5.0m strip could be made available to the Maltese Association, the principal aim of the report is to consider a proposal to make land available to Rail Heritage WA. It should be noted that the Town has previously made land available to the Maltese Association on a peppercorn lease. It should also be noted that the only proposal that has been advertised is to provide land to Rail Heritage WA.

In terms of the other submission made on the matter the amended proposal has the potential to retain a number of trees on site, and the “sump” which should assist in protecting the bird life in the area. It is considered that this proposal would be supported by all of the submitters, with the exception of the one submitter who is totally against the further loss of the reserve.

The reserve currently has an area of 3,998m² and the modified proposal above would cause 2,228m² to be excised. This would leave 1,770m² in Council’s control or 44% of the reserve as it stands today.

OFFICER RECOMMENDATION – ITEM 10.9

That Council requests State Land Services to make 2228m² of Lot 14072 available to Rail Heritage WA and seeks the written consent of the Western Australian Planning Commission to change the purpose of that portion of the reserve to Railway Museum.

10.10 Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

Report Summary

July 2008 Council endorsed for public comment the draft suite of Strategic Streetscape Policies;
July 2008 Council deferred the draft Outdoor Eating Facilities on Public Places Policy;
A revised draft Outdoor Eating Facilities on Public Places attached to the August 2008 Standing Committee agenda is submitted to Council for consideration.

PURPOSE

The purpose of this report is for Council to receive the revised draft Outdoor Eating Facilities on Public Places Policy under the triple bottom line policy framework and seek community comment on the policy.

BACKGROUND

In December 2005 (OCM 19/12/05), Council accepted Hames Sharley Consultants’ offer to produce the Strategic Streetscape Plan and the associated streetscape policies.

At Council’s meeting held in August 2007, Council adopted the triple bottom line policy framework as follows:

Sustainable Bassendean

(Overarching Sustainability Policy)

Environmental Enhancement

(Natural & Built Environment)

Community Wellbeing

(Community Development & Services)

Economic Vitality

(Local & Regional Economic Development Strategies)

Leadership in Business Excellence

(Governance & high level management policies)

The draft suite of Streetscape polices provided by Hames Sharley were adjusted to reflect the Town of Bassendean’s new style guide for the sustainability framework.

In June 2008, the draft suite of Streetscape policies were presented to Standing Committee for consideration and Council resolved to defer the entire draft suite policies to a workshop.

A Councillor Workshop was held on Tuesday 8 July 2008 to discuss the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information.

In July 2008 (OCM – 11/07/08) Council:

1. Receives the following draft policies:

Public Art Policy
Trading In Public Places Policy
Advertising Signage Policy
Street Name & Directional Signs Policy
Fencing Policy
Street Tree Protection Policy
Amenity Tree Evaluation Policy
Street Tree Removal & Replacement Policy
Verge Treatment Policy
Crossover Policy
Streetscape Information Policy; and

2. Seeks community feedback on the Streetscape Policies between August and October 2008.

In regards to the draft Outdoor Eating Facilities on Public Places Policy, (OCM – 12/07/08) resolved not receive this draft policy.

RELEVANT LAW AND POLICY

Local Govt Act 1995

Council policy 1.5.5 – Community Consultation

CONSULTATION

A Project Control Group was established to review and provide input to the draft Streetscape Policies presented to the Town by Hames Sharley. The Project Control Group included the following:

Director Operational Services
Manager Development Services
Manager Asset Services
Manager Health and Environmental Services
Manager Leisure Services
Environmental Officer

The following additional consultation and communication has been undertaken:

March 2006 Community Workshop;
May & August 2006 Councillor Workshops;
September – November 2006 TOB staff review draft of policies and provide feedback;
November 2006 Comprehensive Street Tree Audit completed;
July & November 2007 Elected Members provided with a project update regarding delays in delivering the Strategic Streetscape project;
December 2007 Council Workshop providing an overview of the Local Law, Policy and Street Tree Master Plan;
April 2008 (OCM – 11/04/08) Council deferred the Streetscape Master Plan component of the project deliverables;
May 2008 (SC - 47/05/08) Council noted the status of the work undertaken with the Strategic Streetscape Plan; and
June 2008 Councillor Workshop reviewed the draft suite of streetscape policies
June 2008 (OCM - 12/06/08) Council deferred the draft suite of Streetscape Policies to a further Council workshop;
July 2008 Councillor Workshop conducted to review the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information.
July 2008 Standing Committee and Councillor meeting review the draft suite of streetscape policies.

SUSTAINABILITY & STRATEGIC PLAN ALIGNMENT

This report has a medium strategic impact.

RISK MANAGEMENT

Business proprietors

The revised draft Outdoor Eating Facilities on Public Places Policy attached to this report will provide business proprietors with a clear understanding of what they have to achieve to obtain a permit for outdoor eating facility.

The Workforce

The revised draft Outdoor Eating Facilities on Public Places Policy attached to this report will provide Council staff with an easy to apply policy for streetscape activity.

Environmental Impact

Policies endeavour to provide sound building, health and environmental practices for decision making within business sections.

Health and Compliance Issues

On Tuesday 5th August 2008 the Perth City Council in principle supported licensed Alfresco dining areas to be smoke free from 1st July 2009. As a result the City of Perth administration will progress a review of the City's Alfresco Dining Local Law 2000 and Alfresco Dining Policy to implement the new provisions.

The Minister for Health has publicly stated that should at least three other councils proclaim smoke free alfresco policies (not including Fremantle) the State Government would move to implement a state wide smoking ban for outdoor dining areas.

According to Healthway (an independent statutory body reporting to the Minister for Health), there are at least two other Metropolitan Local Government Authorities considering a smoking ban for outdoor eating areas.

The City of Perth resolved to ban smoking in outdoor eating areas due to the Public Health issues and problems they are experiencing with smokers where they go outside a restaurant or café or patrons smoke in an outdoor eating area and the second hand smoke impacts on others.

The Town of Bassendean has a fledgling and undeveloped restaurant and café precinct and the outdoor eating areas are similar. Therefore at this stage it would not be prudent for the Town to initiate smoking bans. At this stage it would seem prudent for the Local Authorities that have large entertainment and café precincts to introduce the smoking bans.

The Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law does not include provisions to ban smoking in an outdoor eating area.

Should Council resolve that it is important to address the smoking issue, the existing Local Law or a new Local Law would need to be developed to ban smoking within an outdoor eating areas within the boundaries of the Town of Bassendean. If this was the case, Council would need to move a specific motion and request an Officer report to ban smoking in out door areas.

Should Council adopted a Local Law and Policy which bans smoking in outdoor eating areas, the Town would manage the compliance issues using the Town’s one (1) Environmental Health Officer and with Ranger Officers supporting in an evidence gathering role.

As with other complaints procedures, a process of warning prior to enforcement action would be implemented. Enforcement would primarily be by education, persuasion and self policing rather than punitive enforcement.

As Council is aware, the Town of Bassendean Ranger Services have 3.5 full time staff and they operate from 7am until 9pm. Taking into consideration the current duties and responsibilities, Ranger Services does not have the human resources capacity or the available shift hours such as the City of Fremantle or the City of Perth to monitor smoking problems that may arise in an out door eating area.

Reputation

The revised draft Outdoor Eating Facilities on Public Places Policy demonstrates Council’s commitment to enhancing and protecting the natural and build environment.

The revised draft Outdoor Eating Facilities on Public Places Policy Policies provides direction on state government regulations as well as Council Local Laws.

OPTIONS

Council receives the revised draft Outdoor Eating Facilities on Public Places Policy and seek community consultation before adopting this policy.

COMMENT

The Risk Management section of this report under “Health and Compliance” heading discussed the recent City of Perth decision to ban smoking in outdoor eating areas and advised that the current Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law does not include provisions to ban smoking in an outdoor eating areas.

As mentioned in the “Health and Compliance” section, should Council deem that it is important to ban smoking in out door areas. It is suggested that a further report be presented to Council for consideration on this issue and that the revised draft Outdoor Eating Facilities on Public Places Policy be received and that public comment be obtained.

At the July 2008 Council Meeting no specific resolution was made as to the reason for not receiving the draft Outdoor Eating Facilities on Public Places Policy. However discussion at the Ordinary Council Meeting focused on allowing permit holders the opportunity to have colourful umbrellas and to allow limited advertising on umbrellas.

In regards to the colour of umbrella comments, the draft policy does not specify the colour of umbrellas. Therefore, the permit holder would be permitted to select umbrellas colours that reflected the style of the outdoor eating facility.

In regards to umbrella advertising, the July 2008 Standing Committee agenda advised that Hames Sharley had indicated that if advertising was permitted on umbrellas within an outdoor eating area, to be careful due to brand/logo copyright issues. Plus if advertising was permitted on umbrellas it would increase advertising in the streetscape and the outcome would result, in what could be regarded as visual pollution and potentially increase driver distraction. As a result other businesses could then argue that they wished to introduce advertising on other streetscape elements, therefore adding further to the potential problem.

As previously advised, the Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law determines what signage/advertising that can be provided within the road reserve, therefore to permit advertising on umbrellas the current local law would need to be amended.

It should be noted that in Old Perth Road there are currently only one or two business proprietors that have erected umbrellas within the road reserve, neither have obtained approval from the Town to erect these umbrellas.

In accordance to the draft policy, for existing outdoor eating facilities, the Town of Bassendean will allow a 6-month grace period from the date of adopting this Policy to allow proprietors to submit an application for a permit and comply with requirements of the policy.

The July 2008 Standing Committee agenda advised that “Product Branding” advertising such as Alcohol, may be problematic if State or Federal regulations change, as has been proposed to ban alcohol advertising.

To address the issues expressed by elected members at the July 2008 Council meeting and to allow limited advertising on umbrellas; the draft Outdoor Eating Facilities on Public Places Policy has been amended to allow the name of the permit holders business or permit holders logo to be advertise on the umbrella (s), however 3rd party product name/logo/brand advertising is not recommended to be permitted.

Limiting the umbrella advertising to the name of the permit holders business or permit holders logo will ensure that the issues associated with third party bands/logos will not be problematic in the future.

Enquiries have been made with a company that manufactures umbrellas and the Town was advised that the average cost to purchase a market style umbrella was approximately $130 each and the cost for the name of the permit holders business to be print on the umbrella would be approximately $30.00.

Attached to the August 2008 Standing Committee agenda is a revised draft Outdoor Eating Facilities on Public Places Policy which has been amended to permit the name permit holders business or permit holders logo to be advertise on the valance only of the umbrellas. An example of the market style umbrella with the name of the business name printed on the canvas is attached and provided for Council information

As previously advised, the draft Outdoor Eating Facilities on Public Places Policy states that “the provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage” and therefore it is recommended that Council limit the advertising permitted in outdoor eating areas.

At the July 2008 Council meeting, it was resolved to advertise and seek community feedback on the suite of draft streetscape polices for three months. Copies of the suite of draft policies are available for viewing at the Customer Services Centre and the Bassendean Memorial Library and can be viewed on the Town’s web page. The suite of draft policies seeking public comment will be promoted in the Bassendean Briefings and the Eastern Suburbs Reporter.

If the revised draft Outdoor Eating Facilities on Public Places Policy is endorsed for public comment, it is suggested that it be advertised until Friday 7th November 2008 so as to coincide with the suite of other polices currently out for public comment.

OFFICER RECOMMENDATION – ITEM 10.10

That Council:

1. Receives the revised draft Outdoor Eating Facilities on Public Places Policy presented to the August 2008 Standing Committee agenda; and

2. Seeks community feedback until Friday 7 November 2008 on the revised draft Outdoor Eating Facilities on Public Places Policy.

10.11 Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)

Report Summary:

Westcare Inc. has requested a rate concession.
The Director of Corporate Services recommends a 50% concession, consistent with previous years.

PURPOSE

The purpose of this report is to provide Council information to assess whether an exemption could be granted under Section 6.26 of the Local Government Act; and if not whether Council wishes to grant a concession under Section 6.47 of the Local Government Act.

BACKGROUND

Charitable organisations may apply for an exemption from rates and if the applicant can demonstrate that they fall into the category of a charitable organisation and the land is used exclusively for charitable purposes, a rate exemption may be claimed. Westcare Inc is a registered charity under the Charitable Collections Act 1946 and Council has provided a 50% rate concession in previous years.

RELEVANT LAW AND POLICY

Local Government Act 1995

Local Government (Financial Management) Regulations 1996

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Sustainability is defined in the State Sustainability Strategy (2003) as meeting the needs of current and future generations through an integration of environmental responsibility, social advancement and economic prosperity.

Community Wellbeing: Westcare Inc provides employment opportunities for people with disabilities at the Hanwell Way premises.

Economic Vitality & Financial Considerations: For the 2008/09 year, the rate assessment is $ 9,481.81, a 50% discount would therefore be a rate reduction of $4,740.90

RISK MANAGEMENT

Revenue Streams

The Council decision creates a precedent for similar organisations, impacting on the rate collection of the Town.

OPTIONS

Council may decide to provide a full rate exemption, a partial rate exemption, a concession, or reject the application.

COMMENT

Westcare Inc. provides a wide variety of work for people with disabilities in a number of locations within the metropolitan area.

Westcare Inc. aims to make profits on its contracts; a comparison can be made with Workpower Inc., where Council offered a 50% reduction in rates.

It is recommended that a 50% concession be approved, consistent with previous Council resolutions regarding Westcare Inc and like organisations (such as Workpower Inc).

OFFICER RECOMMENDATION – ITEM 10.11

That Council:

1. Determines that Westcare Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and

Provides a rate concession of 50% of the 2008/9 rates levied for 28 Hanwell Way, Bassendean, totalling $4,740.90 in accordance with Section 6.47 of the Local Government Act 1995, to Westcare Inc.

AT THE ORDINARY COUNCIL MEETING, THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.

10.12 Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)

Report Summary:

Workpower Inc. has requested a rate concession.
The Director of Corporate Services recommends a 50% concession, consistent with previous years.

PURPOSE

BACKGROUND

Charitable organisations may apply for an exemption from rates and if the applicant can demonstrate that they fall into the category of a charitable organisation and the land is used exclusively for charitable purposes, a rate exemption may be claimed. Workpower Inc is a registered charity under the Charitable Collections Act 1946 and Council has provided a 50% rate concession in previous years.

RELEVANT LAW AND POLICY

Local Government Act 1995

Local Government (Financial Management) Regulations 1996

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Community Wellbeing: Workpower Inc provides employment opportunities for over 70 people with disabilities at the Grey St premises.

Economic Vitality & Financial Considerations: For the 2008/08 year, the rate assessment is $ 12,461.73, a 50% discount would therefore be a rate reduction of $6,230.87

RISK MANAGEMENT

Revenue Streams

The Council decision creates a precedent for similar organisations, impacting on the rate collection of the Town.

OPTIONS

Council may decide to provide a full rate exemption, a partial rate exemption, a concession, or reject the application.

COMMENT

Workpower Inc. provides a wide variety of work for people with disabilities in a number of locations within the metropolitan area.

OFFICER RECOMMENDATION – ITEM 10.12

That Council:

1. Determines that Workpower Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and

Provides a rate concession of 50% of the 2008/9 rates levied for 76 Grey Street, Bassendean, totalling $ 6,230.87 in accordance with Section 6.47 of the Local Government Act 1995, to Workpower Inc.

AT THE ORDINARY COUNCIL MEETING, THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.

10.13 Partnership with Shire of Wiluna (Ref: GOVR/LREGLIA/25 Gary Evershed, Chief Executive Officer)

Report Summary

Ms Samantha Tarling, the Town’s former Manager Ranger Services, is now the CEO of the Shire of Wiluna.
The CEO has had initial discussions about forming a cooperative partnership with the Shire for mutual benefit.
The CEO recommends “in principle” support and exploring the idea further.

PURPOSE

To consider a proposal to form a partnership with Wiluna Shire Council.

BACKGROUND

Ms Samantha Tarling, the Town’s former respected Manager Ranger Services, is now the CEO of the Shire of Wiluna. The CEO has had initial discussions about forming a cooperative partnership with the Shire for mutual benefit.

Ms Tarling has written to the Town as follows:

“I request the Town of Bassendean give this proposal consideration. I see the following reasons support the proposal for both Councils:

1. Professional Networking Opportunities for Shire of Wiluna Staff

Shire of Wiluna staff is predominantly immigrants from Asia, Africa and Pacific Islands who have only been in local government, and in most cases, in Australia, for up to 18 months. Due to Wiluna being a remote Aboriginal community on the edge of the Little Desert, the distances prevent regular one-on-one meetings with neighbouring council staff. My staff are more likely to visit Perth through the year than visit a neighbouring council.

2. Recruiting Opportunities

Wiluna staff members are highly qualified from other countries and after 2 years of working with us are eligible for Australian residency. This allows them to leave Wiluna and take up other positions elsewhere. In the current economic climate with the labour shortages, working together to create a bigger pool of local government officers is one strategy to retain their services over a longer period of time if they wish to change work places. If you are agreeable to our partnership I will market this as a benefit to current and future employees as a possible career pathway.

3. Resource Sharing

Recently my finance staff met with your staff to discuss SynergySoft. This was a valuable session because it outlined the pitfalls for us to be aware of and question the possible teething problems we are likely to have if we choose to install it.

Further, the sharing of standard documents and templates to assist the Shire of Wiluna reach best practice in administration and governance practices is a benefit of the partnership for us.

4. Additional Employment Benefits

I would gladly welcome Bassendean staff to Wiluna on a “working holiday”. Some may wish to experience the outback for a week at no cost to them in exchange for 4-6 hour working day. This would include coaching in their specific area of expertise. I would pick up the cost of the trip, including airfares, accommodation, etc.

This benefit may assist you in attracting a greater pool in your recruiting and retention of staff if you chose to offer it.

5. Industry Best Practice

I know you are always looking for industry best practice and continual improvement at the Town of Bassendean and I see this partnership as best practice under the umbrella of the Shared Services Model.

I trust you and your councillors will see the value to both our Councils in initiating this partnership.”

The CEO recommends “in principle” support and exploring the idea further.

RELEVANT LAW AND POLICY

Local Govt Act 1995

OPTIONS

Council can decide not to progress the matter or to investigate it further.

COMMENT

The Australian Business Excellence Framework states as follows under the Leadership section of the framework:

1.3 Society, Community and Environmental Responsibility

Excellent organisations support society and their smaller communities by participating in capacity-building activities. In particular, they foster equal opportunity, the environment, education and health and encourage wellbeing among community stakeholders by minimising the adverse impacts of their products and services, systems and processes.

Core practices include:

Promoting equal opportunity
Supporting the environment
Demonstrating corporate social responsibility
Demonstrating legal and ethical behaviour

Many metropolitan Council have partnerships with country Councils and this is an opportunity for the Town to participate in a cooperative arrangement with a regional Council in a very different context.

The CEO supports the idea which can be further investigated and explored.

OFFICER RECOMMENDATION – ITEM 10.13

That Council advises the CEO of the Shire of Wiluna that it gives “in principle” support to a cooperative partnership with the Shire for mutual benefit and wishes to explore the partnership further through a dialogue between the CEOs leading to the development of a Memorandum of Understanding which will be brought back to Council at a later date for consideration.

10.14 Quarterly Reports for Quarter Ended 30 June 2008 (Ref: FINM/AUD/1 - Gary Evershed, Chief Executive Officer)

Report Summary:

Council is requested to receive the Quarterly Reports for the Quarter ended 30 June 2008 and endorse the strategic priority targets for the current quarter.

PURPOSE

The purpose of this report is for Council to receive the Quarterly Reports for the period ended 30 June 2008.

BACKGROUND

At the Ordinary Meeting of Council held on 22 February 2005 (OCM – 18/02/05) it was resolved that on a quarterly basis the CEO report against the adopted and agreed performance targets set by Council, plus the past quarter’s achievements of the Town and the next quarter’s predicted activity in the four streams of the Strategic Plan for the Future – Environmental Enhancement, Community Wellbeing, Economic Vitality and Leadership in Business Excellence.

The Quarterly Reports can be found as a separate attachment to the Agenda.

RELEVANT LAW

Local Government Act 1995

Local Government (Financial Management) Regulations 1996.

OFFICER RECOMMENDATION – ITEM 10.14

That Council:

1. Receives the Quarterly Reports for the Quarter ended 30 June 2008, and

2. Endorses the strategic priority targets set by the CEO for the current quarter.

10.15 Timing of Pay Rise to Staff under Union Collective Agreement 2008-11 (Ref: – Gary Evershed, Chief Executive Officer)

Report Summary

The term of the current Enterprise Bargaining Agreement (EBA) covering approximately 64% of Council staff expired on June 30 and no pay rise is due until a new Agreement is reached
Council has approved financial parameters for the CEO to negotiate a Union Collective Agreement
An Agreement “in principle” has been reached and the wording of a suitable agreement is to be finalised prior to a staff vote and lodging for registration with the Workplace Authority.
Currently considerable delays are being experienced in processing the backlog of applications.
In the circumstances the CEO recommends payment of the 2008-09 pay increase from 1 July 2008 at the point of lodging the document with the Workplace Authority not when the registration of the Agreement is completed which could take a further six months.

PURPOSE

For Council to consider the CEO’s recommendation to provide staff covered by the EBA a pay rise of 5% backdated to 1 July 2008 when the UCA is lodged rather than registered due to the likely delay in the registration of the Union Collective Agreement.

BACKGROUND

On 21 April 2008, the ABS released the March 2008 CPI figure which was stated at 4.3%. The annual CPI figure released made the Town’s original offer of 0.7% above the CPI instead of the 2% intended. The offer was rejected by the Town’s staff and the CEO presented a new position for Council’s consideration at the May OCM.

At the May OCM Council approved the revised financial parameters provided in the Confidential Report to the Standing Committee Agenda of 20 May 2008, in order for the CEO to finalise the Union Collective Agreement. An alternative offer was endorsed by Council.

The staff bid was increased to 6% each year over the three years. The CEO counter offer endorsed by Council was that in addition to the 5% offered authorised by Council in year 1, a 5% increase on salary for years 2 and 3, or CPI if that is greater, was put on the table.

The final agreed position was as follows:

Year	Pay Rise
2008-09	5%
2009-10	5% or CPI whichever is greater
2010-11	5% or CPI if greater up to a max of 6%

CPI is expected to be above 4% over the next two years due to inflationary pressures due to high petrol, food and rental/accommodation costs. Interest rates however are now easing and that may keep the CPI in check to some extent. The CEO prudently pegged the CPI at a 6% ceiling in year three in the event of hyper-inflation caused by oil prices or some other unforseen calamity.

RELEVANT LAW AND POLICY

Local Govt Act 1995

CONSULTATION

The conditions of the UCA have been agreed upon but there is a need to finalise the wording of the Agreement. The Australian Services Union has drafted a document and the CEO has referred the document to WALGA’s Workplace Solutions section for comment. These comments need to be worked through in order to finalise an agreement.

OPTIONS

The Town is not under any obligation to provide a pay rise backdated from 1 July 2008 prior to the final registration of the agreement. Unfortunately, however, the bureaucratic processes which have to occur prior to the registration are experiencing a backlog and processing times have blown out. A pay rise at the time of lodgement of the UCA rather than waiting for the registration to be finalised would be a gesture of goodwill recognising that there has been a 4.3% CPI increase over the last year and that staff conditions are eroding in the absence of the increase.

Attracting and retaining quality staff is a major issue for local governments and staff are currently working at pay levels provided in July 2007.

COMMENT

The UCA will supersede the previous EBA and has been negotiated on the basis of a pay rise of 5% backdated to 1 July 2008. Back pay to that date will be provided irrespective of the date of registration of the agreement.

The CEO and staff are currently discussing the final wording of the Agreement to ensure that the final document tis acceptable to all parties. WALGA has advised that there are several areas which are either not appropriate or not required in a collective agreement in light of the current legislation and approach to registration by the Workplace Authority. Once the wording of the UCA has been thrashed out and finalised a number of steps are required.

Employees are required to be given a copy of the document for a period of 7 days to review the document. Employees are then required to vote on the agreement. If 50% +1 agree then the document can be lodged with the Workplace Authority. The Workplace Authority review the Agreement to ensure that there is “no disadvantage” to employees in the agreement. If there is then they can ask for amendments to be made and the UCA to be resubmitted. Finally the UCA is registered with the Workplace Authority and comes into force.

Currently there is a backlog of Agreements being considered and delays of up to six months are being experienced. This means that the backdated pay rise will be potentially delayed until next March.

The CEO has responsibility for the employment, management supervision, direction and dismissal of other employees. The CEO has the authority to grant the pay rise prior to the registration of the UCA and the funds are available and have been allocated in the budget.

To avoid any possible misunderstanding and to give clear direction for the Acting CEO and clarity and certainty for staff the CEO is seeking Council’s endorsement for the pay rise to flow from the time of lodgement of the UCA rather than waiting until the registration is completed.

OFFICER RECOMMENDATION – ITEM 10.15

That Council endorses the CEO’s recommended course of action in awarding a pay rise consistent with the agreed negotiated position for the Union Collective Agreement backdated to 1 July 2008 at the time of lodgement of the Agreement with the Workplace Authority rather than at the time of registration.

10.16 Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008 (Ref: GOVN/CCLMEET/20 - Yvonne Zaffino, Council Support Officer)

Report Summary:

Council is requested to receive the reports on meetings of the Youth Advisory Council (YAC) held on 4 March, 1 July and 5 August 2008

4 March 2008

During the preparation of the official Minute Books, the Council Support Officer has noted that the YAC Minutes of 4 March 2008 have not been received and is therefore presented.

It should be noted that the meeting was counted out due to the lack of a quorum. Those members present held informal discussions relating to the workshop topic.

1 July 2008

The YAC discussed the removal of current members and nominations of new members to the YAC. A separate report is listed under Item 14.0 – Confidential Business of the Standing Committee Agenda.

Also discussed was the news article where four young boys died on a country road. The YAC spoke at length about various factors which may have contributed to the incident and what could be put in place to reduce this happening in the future.

5 August 2008

The YAC discussed the availability of content on You Tube which is not suitable to younger audiences.

The YAC also discussed the compulsory community services which secondary school students are required to do.

OFFICER RECOMMENDATION – ITEM 10.16

That the report on meetings of the Youth Advisory Council held on 4 March, 1 July and 5 August 2008, be received.

10.17 Economic Development Advisory Committee Meeting held on 25 June 2008 (Ref: GOVN/CCLMEET/13 – Bob Gray, Economic Development Officer)

Report Summary

Bendigo Bank presentation. The Mayor, Cr Klein presented a verbal report on this item. Bayswater and Noranda have branches of the Bendigo Bank that are understood to be successful and provide a substantial annual contribution to Council community development funds. The Committee recommends that Council requests a presentation be made to the EDAC by a representative of the Bendigo Bank.
At the November 2007 and June 2008 Traders’ Forum events, traders asked for more and improved signage promoting OPR. Traders particularly wished to see A-frame signage allowed in OPR, improved signage at Guildford Road, and new signage at the West Road roundabout and on Wilson Street. The Economic Development Officer presented a report that included a survey of signage displayed at a selection of other Perth suburban Mainstreets. The Committee made some modifications to the Officer Recommendations contained in the report.
The Economic Development Officer presented Notes on the Traders’ Forum held on 9th June 2008. These were received by the Committee.
The Economic Development Officer presented a report covering EDO activities since the previous meeting of EDAC. This was received by the Committee.

OFFICER RECOMMENDATION – ITEM 10.17

That:

1. The report on a meeting of the Economic Development Advisory Committee meeting, held on 25 June 2008, be received.

2. Council endorses the Committee’s proposal to invite a representative of the Bendigo Bank to make a presentation to the Economic Development Advisory Committee.

3. Action is taken in the short-term to assist traders by approving measures proposed in the Traders Forum, namely:

i) Reviewing the Thoroughfares Local Law to permit appropriate A-frame signs on footpaths in shopping precincts within the Town;

ii) Erect signs in West Road, north of the roundabout and on the corner of Wilson and Old Perth Road pointing to ‘Town Centre Shopping’ or similar brief message, and request Main Roads WA to repair or replace the sign on Guildford Road.

iii) Erecting, subject to site feasibility and trader contribution, a pole sign in OPR adjacent to the Bassendean Village Shopping Centre with ‘street sign’ sized identification of OPR trader names, and advise that traders can purchase directional signage; and

iv) In the medium term, develop an integrated approach to signage to assist the traders to formulate a more comprehensive marketing and promotion strategy.

10.18 Audit & Risk Management Committee Meeting held on 9 July 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

Report Summary:

Council is requested to receive the report on a meeting of the Audit & Risk Management Committee held on 9 July 2008.

The Committee discussed the Financial Auditing Service, which was subsequently withdrawn for further clarification.

The Committee discussed the Public Toilet Management program which was endorsed. It was noted that an amount of $50k was included in the 2008/09 capital works budget for the upgrade toilet facilities.

The Committee discussed the report received from Council’s Internal Auditors UHY - Haines Norton for Stage 3 - Internal Audit Program. The report included management comments to items referred to it by the Auditors.

The Committee discussed the Interim Audit Report from Macri Partners for the 2007/08 financial year. The report included management comments to items referred to it by the Auditors.

The Committee discussed the outstanding Sporting Debtors report and noted the feedback and remedial action to be undertaken by the clubs.

OFFICER RECOMMENDATION – ITEM 10.18

That Council receives the report on a meeting of the Audit and Risk Management Committee held on 9 July 2008, be received.

10.19 Seniors’ Week Coordinating Committee Meeting held on 24 July 2008 (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)

Report Summary:

Resignation of Committee member.
Seniors Forum & Survey Discussed.
Events Program Discussed.
Shopping Centre Involvement.
2008/09 SW Operational Budget Discussed.

PURPOSE

The purpose of the report is for Council to receive the report on a meeting of the Seniors’ Week Committee held on 24 July 2008.

COMMENT

Discussion at this meeting focussed on the following topics:

Resignation of Committee Member – The Town has received written notification from a Committee member, Joan Morgan, advising of her resignation from the Seniors’ Week Coordinating Committee. The Town has since received a nomination which is included as a separate Confidential Report under Item 14.0 – Confidential Business.

Seniors’ Forum & Survey – The Committee received a report on a proposed Seniors’ forum whereby results would be provided from the recent seniors’ survey. The Committee recommended that the forum be held as a separate event to Seniors Week.

Events Planning – The Committee members provided a progress report on the planning for the events. It was agreed that the planning was advancing in an effective manner.

Shopping Centre Involvement - the Committee received a progress report on the Centre’s involvement in Seniors’ Week. The Centre will this year be providing a range of displays and “Have a go” activities.

Budget – the Committee received a report indicating that expenditure of up to $5,750 has been approved for Seniors’ Week events in the 2008/09 Council Budget. A draft Budget was presented at the meeting, which was subsequently endorsed by the Committee.

OFFICER RECOMMENDATION – ITEM 10.19

That Council:

1. Receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 24 July 2008; and

2. Receives the resignation from Mrs Anne Begg from the Seniors’ Week Coordinating Committee.

10.20 Cultural Development Advisory Committee Meeting held on 6 August 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

Report Summary:

Public Events Report received.
Cultural development Sponsorship requested.
Community Events Sponsorships recommended.
2008/09 Cultural Program discussed.
Draft Public Art Policy discussed.

PURPOSE

The purpose of the report is for Council to receive the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.

COMMENT

Discussion at this meeting focussed on the following topics:

Public Events – The Committee was provided with a report on a recently completed event, being the NAIDOC Week Family Fun Day. The Committee also received a report on the planning for two upcoming events, namely: Art Exhibition & Awards and Bassendean Festival. The Committee resolved to receive the report.

Additional Public Events Info – 2008 Art Exhibition Acquisitions

Artworks exhibited during the recent Town of Bassendean Art Exhibition & Awards are all available for purchase. The Cultural Development Advisory Committee has delegated authority from the Council to acquire artwork on behalf of the Town, in line with the Art Acquisition & Management Policy and within budgetary parameters. Funds totalling $3,000 are allocated in 2008/09 for public artwork acquisitions.

The Policy prescribes that the Town should seek professional advice and consider the existing contents of its collection when acquiring artworks. Acquisitions are also to be made with the assistance of at least two Committee members. For this reason, an artwork reference panel was convened during the recent Exhibition on 11 August 2008 to determine if any artwork/s should be acquired. The panel was comprised of Cr Michelle Stubbs, Cr Lynda Butler and Ms Louise Morrison from Artsource.

Following the meeting, it was resolved for the Town to acquire the following artworks: “Body & Soul” by Bebe Hall ($1,188), “The Good Wife” by Trudy Hardman ($600), “Wild Styled Banksia” by Susan Sheppard ($600), “The Last Supper” by Talis Powdrill ($144) and “Strata” (2) by Katherine Lys ($472).

Cultural Development Sponsorship – The Committee received a report on a recent financial request from Bassendean Artist, Ms Carol Seidel, who is seeking cultural development assistance to undertake a photographic exhibition in Fremantle in April 2009. In return for the financial assistance, up to 100 invitations will be made available to the Town to enable local people to attend the exhibition launch. Ms Seidel also plans on exhibiting a selection of the photographs within the Bassendean Library in March 2009 (i.e. leading up to the exhibition in Fremantle).

Ms Seidel has previously received a sponsorship from the Town in January 2008. The Committee was advised that applicants are not eligible to apply for additional sponsorship through the Cultural Plan funding for the same project. However, the Committee was advised that it may be able to recommend a donation through the Town’s public relations funds to assist with the exhibition. The Committee resolved to recommend that $250 be provided to Ms Seidel to assist in undertaking the exhibition.

Community Events Sponsorship Program - The Committee undertook an evaluation of one sponsorship application received from the Bassendean Church of Christ. The Committee resolved that the proposed event complied with the Town’s Community Event Sponsorship Program guidelines, so recommended support.

It should be noted that the Maltese Association’s event occurred on Sunday, 10 August. The guidelines under the Community Events Sponsorship Program does allow retrospective sponsorship. The Maltese Association is aware that if its sponsorship request is unsuccessful, the Association shall be required to meet the funding shortfall.

During consideration of the Maltese Association’s application for sponsorship, Cr Pule disclosed an interest affecting impartiality as he is a member of the Maltese Association. It was noted that Cr Pule leaving the Chamber would result in the lack of a quorum and accordingly, the Committee agreed to defer this item for consideration at the August Standing Committee meeting.

2008/09 Cultural Program - The Committee received a report in relation to the 2008/09 Cultural Program and resolved to recommend the following projects with the corresponding allocations: NAIDOC Week Family Fun Day ($20,000), Avon Descent ($2,000), Art Exhibition ($30,000), Bassendean Festival ($70,000), Australia Day Concert ($42,500),

Sculpture Park Exhibition ($10,000), Photographic Exhibition ($3,000), Community Events Sponsorships ($5,000), Cultural Plan Implementation ($5,000) and Public Art Acquisitions ($3,000).

Public Art Policy – The Committee was presented with the draft Public Art Policy and invited to provide feedback on the draft Policy. The Committee agreed that the draft Policy was comprehensive and commended the Town for its development.

OFFICER RECOMMENDATION – ITEM 10.20

That Council:

1. Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;

2. Provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009;

3. Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;

4. Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;

5. Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:

NAIDOC Week (includes $5k for 2009 event) $20,000

Avon Descent $2,000

Art Exhibition $30,000

Bassendean Festival $70,000

Australia Day Concert $42,500

Sculpture Park Exhibition $10,000

Photographic Exhibition (Planning for 2009) $3,000

Community Events Sponsorships $5,000

Cultural Plan Implementation $5,000

Public Art Acquisition $3,000

and

6. Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.

10.21 Local Studies Collection Management Committee Meeting of 7 August 2008 (Ref: GOVN/CCLMEET/3 – Allan Caddy, Manager Library & Information Services)

Report Summary

To receive the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008.

PURPOSE

The purpose of the report is for Council to receive the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008.

In all, 4 committee members, 3 staff and one visitor attended the meeting.

The main items dealt with were:

1. The successful inaugural Local Studies Lecture held on 25 June 2008;

2. Committee noted the purchase and installation of a replacement scanner in the Local Studies Collection.

3. The Local Studies Librarian’s report on the Oral History Association’s conference held in Broome.

4. The Committee has requested a report be presented on the possibilities of a bi-ennial Local Studies competition for residents –refer item LSC 2/08/08.

OFFICER RECOMMENDATION – ITEM 10.21

That the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008, be received.

10.22 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008 (Ref: GOVN/CCL/MEET11 – Patrick Quigley, Manager Leisure Services)

Report Summary:

Discounted Venue Hire Request supported.
Contra Sponsorship Requests (2) discussed.
Active Abilities Physical Activity Program Progress Report provided.
2008/09 Council Budget Capital Projects Discussed.
Tree Leaning up against Recreation Centre recommended for removal.
Financial Operating Report discussed.

PURPOSE

The purpose of the report is for Council to receive the report of a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 August 2008.

COMMENT

Discussion at this meeting focussed on the following topics:

Venue Hire Request – The Committee reviewed a venue hire request from an aerial skills development troupe called “SYRC” who are looking to relocate to the Cyril Jackson Recreation Centre. In exchange, SYRC have indicated that they would be willing to provide a series of free aerial skills workshops for the Bassendean community valued at $6,250. The Committee resolved to recommend providing use of the venue at a discounted hire rate to the group, in exchange for the nominated return benefits being provided back to the Town.

Contra Sponsorship Requests – The Committee received an evaluation report on two recent contra sponsorship requests for use of the Recreation Centre, i.e. a community concert organised by Casio in June and the Town’s Art Exhibition & Awards in August. The Committee resolved to receive the report.

Active Abilities Physical Activity Program - The Committee was presented with a progress report on the Active Abilities Physical Activity Program. It was stated that the program launch is scheduled to be held in August 2008.

2008/09 Council Budget Capital Items - The Committee received a report on three capital works projects for the recreation centre that were recently endorsed by Council and subsequently included within the 2008/09 Council Budget. The projects involve gutter repairs, removal of external enclosure at the rear of the main hall and installation of additional lockable cages in the storeroom.

Tree Removal – The Committee received a report on a large pine tree that is leaning up against the recreation centre’s gutters on the west side of the building. It was reported that funds were allocated within the 2008/09 Operational Budget to remove the tree.

Financial Operating Report - The Committee was presented with a report on the financial position of the recreation centre for the 2007/08 financial year. The Committee recommended that the financial report be received.

OFFICER RECOMMENDATION – ITEM 10.22

That Council:

Approves a discounted venue hire fee of $15.80 per hour for use of the Recreation Centre by SYRC for the 2008/09 financial year; and
Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 August 2008.

10.23 Councillors Information Workshop held on 29 July 2008 (Ref: – Yvonne Zaffino, Council Support Officer)

Report Summary

Council is requested to receive the notes of the Councillors’ Information Workshop held on 29 July 2008.

Cr Stubbs was the facilitator for this workshop and all councillors were in attendance with the exception of Crs Elgar and Merfield who were an apology.

The Director Community Development and Mr Jim Burnett, formerly of IFAP, were in attendance.

Mr Burnett made a powerpoint presentation on the following:

Legislative requirements on Local Government in Emergency Management;
The Emergency Management structure from State to Local and Hazard Management Agencies to Support Agencies and Lifelines;
The structure of the Town’s new Local Emergency Management Plan;
The four principles in emergency management: Prevention, Preparedness, Response and Recovery; and
The role of Councillors during response to an emergency event in the Town and in individual and community recovery following the event.

OFFICER RECOMMENDATION – ITEM 10.23

That the notes of the Councillors Information Workshop held on 29 July 2008, be received.

10.24 Financial Statements for the Period Ended 31 July 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 31 July 2008.
The summary of Financial Activity shows the YTD operating income is 17% more and the expenditure is 23% less than the 2008/09 year to date budget.- The main reasons being- additional income from Grants in the month of July- reduced expenditure in the month of July due to cashflow restrictions.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
The Notes accompanying the statements provide a detailed breakdown of the amounts.
Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $56,136.82; > 60 days are $5,721.97; > 30days are $64,147.86, and current debts are $61,903.78. Total debtors $187,910.43.

PURPOSE

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy B.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has recently resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet- (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

RELEVANT LAW AND POLICY

Financial Management Regulations and the Local Government Act 1995

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Sustainability is defined in the State Sustainability Strategy (2003) as meeting the needs of current and future generations through an integration of environmental responsibility, social advancement and economic prosperity.

Economic Vitality & Financial Considerations: To encourage economic prosperity in the Town and Region; and to manage the Town’s assets and infrastructure in an effective and efficient way.

Leadership and Best Practice: To strengthen the Town’s position as an innovative, viable and independent “best practice” local government.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period

RISK MANAGEMENT

The Director Corporate Services cannot identify any risks associated with the reporting requirements.

OFFICER RECOMMENDATION – ITEM 10.24

That:

1. The Financial Reports for the period ended 31 July 2008, be received:

2. The Investment Report for the period ended 31 July 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $621,146.59 for the period to 31 July 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $187,910.43 as at 31 July 2008, be received.

10.25 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 30 June 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.25

That vouchers:

82324 – 82370 Municipal Fund – Commonwealth Bank

5817 - 5824 Trust Fund

2815 – 3048 Municipal Fund – EFT Vouchers

totalling $1,184,800.40 for payment.

10.26 Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications


Applic No	Description	Address
2008-61	PROPOSED TOWNHOUSES	130 WHITFIELD STREET BASSENDEAN 6054
2008-71	PROPOSED UPGRADE TO SECTION OF STEEL BLUE OVAL	140 OLD PERTH ROAD BASSENDEAN 6054
2008-85	FOUR RESIDENTIAL SINGLE STOREY DWELLINGS	176 WEST ROAD BASSENDEAN 6054
2008-87	COLOURBOND GARAGE	5 SYLVIA WAY EDEN HILL 6054
2008-88	COLOURBOND PATIO	40 ELDER PARADE BASSENDEAN 6054
2008-92	SINGLE STOREY RESIDENCE	41 HAIG STREET ASHFIELD 6054
2008-95	SINGLE STOREY DWELLING	57 IDA STREET BASSENDEAN 6054
2008-96	SINGLE STOREY DUPLEX	66 WHITFIELD STREET BASSENDEAN 6054
2008-103	ADDITIONS/ALTERATIONS	26 KATHLEEN STREET BASSENDEAN 6054
2008-107	CARPORT & PATIO	69 CHESTERTON ROAD BASSENDEAN 6054
2008-108	ALFRESCO AREA	12-14 DYER ROAD BASSENDEAN 6054
2008-112	CARPORT	97 FIRST AVENUE BASSENDEAN 6054
2008-113	SINGLE STOREY GROUPED DWELLING	77 HAMILTON STREET BASSENDEAN 6054
2008-115	GARAGE & ANCILLARY ACCOMMODATION	26 WILSON STREET BASSENDEAN 6054
2008-116	ATTACHED GABLE PATIO	Unit 5 55 SCADDAN STREET BASSENDEAN 6054
2008-122	EN-SUITE & WALK IN ROBE	10 TROY STREET BASSENDEAN 6054
2008-123	SINGLE STOREY FACE - BRICK & TILE TRIPLEX	39 PENZANCE STREET BASSENDEAN 6054
2008-128	ATTACHED PATIO	48 WILSON STREET BASSENDEAN 6054
2008-129	FOOD PREPARATION APPLICATION	47-71 OLD PERTH ROAD BASSENDEAN 6054

OFFICER RECOMMENDATION – ITEM 10.26

That Council notes the decisions made under delegated authority by the Manager Development Services.

10.27 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

Issue ID	Assigned To	Brief Description	Action Taken
19671	Gary Evershed	OCM-43/12/07 & OCM -13/07/08 - New Community, Civic and Administration Centre Building	Awaiting outcome of feasibility study for Town Centre before progressing further.
21860	Gary Evershed	OCM - 21/03/08 - Notice of Motion and Update Pyrton Site	DHW are developing a new plan for the member of Bassendean to present to the community for feedback.
22876	Gary Evershed	OCM - 58/5/08, OCM - 40/04/08 - Union Collective Agreement	Agreement reached with staff in accordance with financial parameters set by Council. Documentation will be finalised and the UCA lodged as soon as possible with benefits to flow from 1 July 2008.
22877	Gary Evershed	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	Details of potential development proposal at Bassendean Oval to be forwarded to the Town in the near future.
23829	Gary Evershed	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	Preparation of Business Plan referred to Acting CEO for actioning as soon as practicable.
24533	Gary Evershed	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	Referred to Acting CEO for actioning as soon as practicable.
24534	Gary Evershed	OCM - 33 & 34/6/08 - Nominations for WALGA Committees	Information supporting nominations sent to WALGA. Recommend deletion.
24535	Gary Evershed	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	Letter sent to Minister requesting deputation to discuss zoning of Eden Hill Shopping Centre.
25049	Gary Evershed	OCM - 21/7/08 - - Western Australian Local Government Association - Annual General Meeting 2008	WALGA AGM held. Recommend deletion.
25052	Gary Evershed	OCM - 32/7/08 - Notice of Motion: Cr Elgar - Training for CEO Appraisals	Letter sent to WALGA. Recommend deletion.
25062	Gary Evershed	OCM - 45 & 46/7/08 - Application of the Code of Conduct for Councillors	Letter sent to DLG&RD.
11118	Graeme Haggart	OCM - 57/5/08- Hyde Retirement Village - Fees	New fees now being charged - well accepted. Parking bays allocated.
16635	Graeme Haggart	OCM 17/08/07 - Ticketing Booth and Other Works to Enhance Line of Sight to Heritage Stands and Skate Park, Steel Blue Oval Bassendean	All complete, with the exception of feature lighting to the stand that was not funded in the 08/09 budget. Recommend deletion.
21881	Graeme Haggart	OCM - 44/03/08 - Swan Districts Football Club Inc Licence Agreement	Draft new Licence provided to but rejected by the SDFC.
22867	Graeme Haggart	OCM - 30/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Survey proposed to be a work program of the Children and Family Services Committee.
23823	Graeme Haggart	OCM - 26/05/08 - Access to Toilets for Skate Park Users	Works program to be scheduled within limits of adopted funds.
24525	Graeme Haggart	OCM - 13 TO 16/6/08 - Instrument of Appointment and Delegation for the Children and Family Services Committee	Report to appoint community members to Committee included elsewhere in the agenda.
3309	Michael Costarella	OCM - 19/02/06 - Undergrounding Power	A report on funding options for the undergrounding power in Ashfield is to be prepared for Council consideration.
11747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Corporate Services to develop IT Vision system that will extract performance indicator data based on the Business Excellence Framework and specific to the Town's requirements.
17964	Simon Stewert-Dawkins	OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	July 2008 letter sent to Recreation Community Fishing Program and Cc'd Minister for Agriculture Fishing & Forestry and Cc'd Federal Electoral Division of Perth (WA) requesting extension for project completion from April 2009 to September 2009 due to delays experienced with DIA Section 18 clearance (4mths), Geotechnical assessment & report (4mths). These delays have impacted in the detailed design phase and the SRT Development Approval process.
21203	Simon Stewert-Dawkins	OCM - 7/2/08 - Town of Bassendean 5 Year Bushland Reserve Management Manual	OCM-8/02/08 resolved that Council writes to the Minister for Local Government to allow disclosing members to participate in any subsequent meetings in relation to the Bushland Management Manual. Letter has been written to Minister advising that in September 2008 a report will be presented to Council for consideration.
24524	Simon Stewert-Dawkins	OCM 11/7/08 - Strategic Streetscape - Policies	The draft suite Streetscape policies have been posted on the TOB web page advertised in the Eastern Suburbs Reporter and hard copies are available in the Customer Services Centre and Library. Public Comment period closes Friday 7 November 2008
25042	Simon Stewert-Dawkins	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	The draft Street Tree Master Plan and recommended Tree Species Information has been posted on the TOB web page advertised in the Eastern Suburbs Reporter and hard copies are available in the Customer Services Centre and Library. Public Comment period closes Friday 7 November 2008
25044	Simon Stewert-Dawkins	OCM - 15/07/08 - Ashfield Parade – Drainage Works	Works variation order issued to Syrinx / Downer to undertake road works in accordance to Council resolution. Project scheduled to be undertaken along with other works Recommend deletion.
25457	Simon Stewert-Dawkins	OCM - 18/7/08 - 11 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan	July 2008, CEO and DOS had a meeting with representatives of the Bassendean Historical Society and a follow-up letter sent requesting that Society provide further input to the key recommendations of the conservation guidelines. Meeting to be arranged with Museums Australia, Heritage Consultant and Society representatives regarding the Museum proposal and the proposal to place a caretaker in the residence.
25050	Allan Caddy	OCM - 24/7/08 – Adoption of Local Studies Policy on payment to candidates for oral history interviews.	New policy is being prepared for Council’s consideration.
4195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield	The Ministry of Housing have provided details showing the partial upgrading of the Right-of-Way.
4216	Brian Reed	OCM - 30/03/06 - Maylands to Guildford Transit Orientated Development Study	Councillor briefing and feedback session recommended for 2 September 2008.
4221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 - Bassendean Town Centre Area Strategy	Syme Marmion & Co appointed to carry out feasibility study. Anticipated completion mid August 2008
4940	Brian Reed	OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines	Awaiting advice from Valuer General.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	A report will be prepared for Council's consideration once LPS No 10 is gazetted.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Response received from DPI advising of no objection to road closure which has been passed on to State Land Services.
6374	Brian Reed	OCM - 16 & 17/05/08, OCM - 11/6/06, 0CM - 7/12/06, OCM 28/6/07, OCM 11/9/04, OCM 12/10/07 & OCM 13/10/07 - Draft Public Open Space Strategy	Manager Development Services has written to DLI advising that land in Lord Street and Hamilton Street is no longer required by the Town of Bassendean. Recommend deletion.
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Modified DAP passed to the WAPC for their endorsement
16645	Brian Reed	OCM 36/08/07 & OCM 37/11/07– Land Acquisition and Disposal within Town Planning Scheme No 4A	To be subject to a report to the September Standing Committee.
21211	Brian Reed	OCM - 18/5/08, OCM - 16/2/08 - Proposal to Name Hatton Court Reserve	Geographical Names Committee has accepted the name Pinzone Park. Recommend deletion.
24523	Brian Reed	OCM - 10/6/08 - Proposed Planning Policies for LPS 10	Subject to a report to the August Standing Committee Meeting.
25048	Brian Reed	OCM - 19 & 20/7/08 - Metropolitan Region Scheme Proposed Amendment 1154/57 Guildford and Bassendean Station Precincts	Western Australian Planning Commission advised of Council’s decision. Recommend deletion.
25057	Brian Reed	OCM - 37/7/08 & 38/7/08 - Proposed Professional Chambers - 1 Earlsferry Court, Bassendean	Applicant advised of Council’s decision. Recommend deletion.
21856	Ian McDowell	OCM - 17/03/08 - Alf Faulkner Hall – New Public Toilet and Roof	DA sent to WAPC for approval. Macleod Design has been requested to finalise design drawings and specifications to allow tender process to commence.
21877	Ian McDowell	OCM - 40/03/08 - SC 32/03/08 – Notice of Motion – Cr Pule (Indigenous Traineeships)	Council has allocated funding in the 2008/09 budget for the appointment of an Indigenous Trainee. Information has been provided to the CEO seeking approval to proceed with recruitment. Recommend deletion.
25040	Ian McDowell	OCM - 10/07/08 - Black Spot Funding Applications	Black Spot applications submitted as per advice to Council. No further action. Recommend deletion.
25046	Ian McDowell	OCM - 16/7/08 - Water Conservation Plan for the Management of Groundwater in the Town of Bassendean	Notice placed on web-site and Eastern Reporter. Closing date for submissions 26 September 2008. No further action. Recommend deletion.
13211	Kallan Short	OCM - 17/04/07 & OCM - 53/05/08 - Unauthorised Signs Located Within Street Thoroughfares	Matter was considered at Council's May Ordinary Meeting where Council resolved to authorise officers to proceed with the enforcement of the Town's Local Law, including the impounding of signs and/or issuing infringements where required. Authorisation extends to prosecution by the CEO where required. A course of action including timelines is to be resolved with the Ranger Services and signed off by the CEO prior to final action commencing.
21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	Notices and covering letters have been signed and returned to the Town's Solicitors for service. The Town's Solicitors will advise once service is affected, notices to be placed on buildings and sent to owners by registered post once initial service is affected and 14 days lapses.
23838	Ken Cardy	OCM - 55/5/08 - Contract Management Commercial Cleaning Services at the Town	Letter sent to successful tenderer to commence. No further action required. Recommend deletion.
25045	Ken Cardy	OCM - 16/07/08 - RFT CC034/2007-08 – Street Sweeping & Gully Educting Services	Letter sent to successful Tenderer to commence contract. No further action required. Recommend deletion.
25058	Ken Cardy	OCM - 39/7/08 - Provision of Financial Auditing Services	Letter sent to successful tenderer to commence. No further action required. Recommend deletion.
23834	Ken Goldsworthy	OCM - 51/5/08 - Notice of Motion: Development of Policy on Carbon Emissions	The EMRC was of the view that it would be premature for member Councils to commence development of a Carbon policy at this time. The EMRC would be happy to provide a quote to develop a comprehensive draft carbon policy once the Federal and State Governments stance on carbon trading was further developed.
21204	Leah Pearson	OCM 9/2/08 - Town of Bassendean 5 Year Bushland Reserve Management Manual	The Community comment period has concluded and feedback is being reviewed and where appropriate the 5 year Bushland Management Manual is being reviewing and will presented to Council for consideration.
23818	Leah Pearson	OCM - 22/5/08- Notice of Motion - Plants to Residents Program	This project is in the process of being developed.
23821	Leah Pearson	OCM - 25/5/08 - Natural Environment Policies	The policies are currently out for community feedback.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Adjoining/affected owner given until the end of September 2008 to remove obstructions.
13749	Michael Whitbread	OCM - 6/05/07 - Unauthorised Use of Premises as Two Tenancies – Lot 232; 22 Blackthorn Road, Eden Hill – Owner: M Thiveos	The matter has been set down for hearing in the Midland court on the 17 July 2008.
13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	There is an existing resolution permitting legal action to be commenced without further reference to Council. The remedial action promised and approved has not been met. The owner has been notified that legal action will commence unless the wing wall is removed by August 30, 2008.
16629	Michael Whitbread	OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Two meetings held with owners to gain agreement over what portion of the drainage easement would be allotted to each adjoining owners land. Process commenced and land valuation currently being sought.
19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The Town’s solicitors have served a notice to remove/modify the fence in accordance with Council's resolution. Awaiting solicitor’s confirmation that the notice has been served in order that the 28 day compliance period can commence.
20243	Michael Whitbread	OCM - 7/01/08 & 8/01/08 - Naming opportunities associated with Mr Rolf Harris	Report to August Council prepared.
21840	Michael Whitbread	OCM – 10/03/08 - Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202, (No’s.1-5) Troy, Bassendean	Applicant advised of Council’s decision to accept cash in lieu of POS. The VGO has been contacted to arrange a valuation at the applicants expense.
22859	Michael Whitbread	OCM - 9/4/08 - Proposed Closure of Pedestrian Accessway (PAW) - Chesterton Road & Broadway, Bassendean	The service authorities have indicated that there are no objections to the closure. The State Land Service has provided a valuation and the owners have been advised of the costs.
21857	Patrick Quigley	OCM - 18/03/08 - Community Cultural & Arts Facilities Fund	The Town has completed a feasibility study to assess the development/redevelopment needs for Alf Faulkner Hall. The study provided recommendations on the CCAFF funding program facilitated by the Department of Culture and the Arts. Recommend Deletion.
23809	Patrick Quigley	OCM - 7/5/08 & OCM 8/5/08 - Draft Play Spaces Implementation Plan	Workshop to discuss the Play Spaces Implementation Plan has been scheduled for August 2008. Following the workshop, a subsequent report will be presented to Council.
23833	Patrick Quigley	OCM-42, 43 & 44/5/08 - CDAC Meeting held on 7 May 2008	Sponsorship provided to Blue Sky Community Group and Bassendean Primary School P & C. "Rock Bottom" sculpture has been installed at Sandy Beach Reserve and arrangements made to install "Earth, Sun & Moon" sculpture on BIC Reserve. Public Art Mural completed at Ashfield Reserve. "Banners in the Terrace" banner completed and delivered to WALGA. Recommend Deletion.
24522	Patrick Quigley	OCM - 9/6/08 - BIC Reserve Tennis Facilities	Following adoption of the 2008/09 Council Budget, the MLS and RDO met with the Bassendean Tennis Club President to discuss the project. The Town has offered its assistance to the Club to progress the Tennis Australia funding rebate application.
24532	Patrick Quigley	OCM - 22/6/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 15 May 2008	The new fees and charges have been included in the 2008/09 Schedule of Fees and Charges. Recommend Deletion.
25051	Patrick Quigley	OCM - 31/7/08 - Notice of Motion: Cr Butler - Ashfield Reserve Lighting	The Town is in the process of determining the feasibility of the proposed lighting project for Ashfield Reserve.
25054	Patrick Quigley	OCM - 34/7/08 - Notice of Motion: Cr Gangell - Biodegradable Products at Functions and Events	The Town is in the process of undertaking research on biodegradable products for its events.
25055	Patrick Quigley	OCM - 35/7/08 - Notice of Motion: Cr Gangell - Increasing Parking Fees at Public Events	Planning is underway for a report on the feasibility of increasing parking fees at the Town's public events.
25056	Patrick Quigley	OCM - 36/7/08 - Notice of Motion: Cr Stubbs - Ticket Gate, Steel Blue Oval Bassendean	Planning for the report to determine the feasibility of establishing another ticket gate at Steel Blue Oval Bassendean is underway.
17968	Robert Gray	OCM - 10/02/08 - Deep Sewerage in the industrial area	Other local governments such as Bayswater and Swan also have older industrial areas without deep sewerage. EMRC's Economic Development Officers' Group has developed a survey questionnaire to obtain feedback from affected businesses re the economic impact of lack of deep sewerage. Questionnaire should be formatted by EMRC in May 2008 and sent out June to approx 50 Bassendean businesses. Propose to await survey results to provide added data to include in letter to Minister for Water Resources. MDevS has already made the Town's views on this issue known to the Transport Oriented Development Study Group.
19667	Robert Gray	OCM - 34/12/07 - Notice of Motion - Cr Gangell	It is proposed that the Economic Development Officer will gather information for an audio-visual presentation to the Traders’ Forum planned for Monday 9th June 2008. The presentation will aim to take a holistic approach, in the context of the Town Centre Area Strategy and also looking at how some other retail strips in Perth have addressed the issues of branding and signage. Feedback from the June Traders’ Forum will be incorporated into a report to Council.
23828	Sue Perkins	OCM - 28/5/08 - Proposed Town of Bassendean Flag	Investigations are continuing into the use of the Broun Family Crest on the Town’s flag.
23837	Travis Moore	OCM - 54/5/08 - Bassendean Cricket Club Turf Management Agreement Renewal	Feedback/comment on the draft agreement received from the Bassendean Cricket Club and forwarded on to McLeod Solicitors.
24521	Travis Moore	OCM 8/6/08 - Ashfield Soccer Club Proposed Undercover Coaches Benches	Awaiting WAPC approval of development application.

OFFICER RECOMMENDATION – ITEM 10.27

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.28 Calendar for September 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

Tue 2 Sep 5.30pm Youth Advisory Council Meeting – McDonald Grandstand, Steel Blue Oval Bassendean

Tue 2 Sep 7.00pm Councillors’ Information Workshop (Ashfield Precinct Plan) – Council Chamber

Wed 3 Sep 10.00am Access & Inclusion Committee Meeting Council Chamber (Crs Klein & Brinkworth)

Wed 3 Sep 5.30pm Economic Development Advisory Committee Meeting – Council Chamber (Crs Klein, Gangell & Elgar)

Thu 4 Sep 5.00pm Resource Recovery Committee Meeting EMRC – If required (Cr Klein)

Thu 4 Sep 6.30pm Audit Committee Meeting – EMRC If required (Cr Klein)

Wed 10 Sep 7.00pm Ashfield Stakeholder Advisory Committee Meeting – Council Chamber (Crs Klein & Pule)

Mon 15 Sep 1.00pm Hyde Retirement Village Annual General Meeting (Cr Klein)

Tue 16 Sep 7.00pm Standing Committee Meeting – Council Chamber

Thu 18 Sep 6.00pm East Metropolitan Region Council Meeting – EMRC (Crs Klein & Pule)

Sat 20 Sep 7.00pm Shire of Mundaring President’s Function Venue to be advised (Cr Klein)

Mon 22 Sep 3.00pm Eastern Districts Planning Committee – Shire of Mundaring (Cr Piantadosi)

Tue 23 Sep 7.00pm Ordinary Council Meeting – Council Chamber

Thu 25 Sep 7.30am Small Business Centre East Metro – Midland (Cr Elgar)

Thu 25 Sep 3.00pm Seniors’ Week Coordinating Committee Meeting – Council Chamber (Crs Klein & Gangell)

Thu 25 Sep 6.00pm WALGA East Metropolitan Zone Meeting EMRC (Crs Klein & Stubbs)

Mon 29 Sep Queen’s Birthday Public Holiday – Offices closed

OFFICER RECOMMENDATION - ITEM 10.28

That the Calendar for September 2008 be adopted.

10.29 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was not attached to any documents during the reporting period.

OFFICER RECOMMENDATION – ITEM 10.29

That Council notes that the Common Seal was not attached to any documents during the reporting period.

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following at this meeting:

“That an Officer report be prepared for the investigation into better traffic management facilities at the location of Anzac Terrace and Troy Street in that:

1. A safety audit be carried out at this location to assess the situation.

2. The Anzac Terrace Primary School be contacted and advised that residents of the area are expressing concern with regards to safety issues at this location and to invite a reply from the School, as to what measures are felt to be fit.

3. Local residents of this location be canvassed to invite a reply on the safety issues of this location.

4. The responses be considered with a view to remedial action.”

MAS COMMENT

There are two slow points in Anzac Terrace between Penzance Street and Culworth Road which impact traffic speed around the intersection of Anzac Terrace and Troy Street. There has only been one recorded accident at the intersection during the five year period 2003 to 2007 and this was over three years ago in March 2005. The Town recently conducted a Road Safety Audit at the intersection of Ida Street and Broadway at a cost of $1,320 (GST inc.), it is difficult to justify the expense of conducting an audit at this intersection based on the actual crash statistics.

12.2 Notice of Motion – Cr Pule: Motion: Protocol on Respectfulness

Cr Pule has advised in writing that he wishes to move the following at this meeting:

To reiterate the right of all Councillors to move a Motion or Motions at Council according to Standing Orders;

To show the Principle of Respectfulness and Cooperation of those rights to have a hearing at Council according to Standing Orders;

To show the Principle of Respectfulness of the right for all Councillors to seek information and assistance in the formulation of their Motion;

To self regulate Councillors not to over burden the Officers of the Town with unnecessary questions and thus take up excessive time and resources from the Core Business of running the Town;

To be Respectful to the Position of the CEO and other Officers of the Town and other Councillors;

1. A Respectful Attitude and Dialogue is agreed to by all parties concerned.

2. Where a Motion is found wanting by the CEO, a Respectful meeting to discuss a suitable format will be arranged between the CEO and the Councillor.

3. The refined Motion and all motions will be circulated to all Councillors as soon as possible to give Councillors the best opportunity to make well informed decisions.

4. Councillors respectfully seeking information will be encouraged and accorded assistance by all parties within practical constraints and priorities.

5. Councillors are advised to do their own research where ever possible and within the time frames to make well informed decisions.”

12.3 Notice of Motion – Cr Pule: Motion: Prostitution Amendment Act 2008

Cr Pule has advised in writing that he wishes to move the following at this meeting:

“1. That a workshop be scheduled for Councillors to consider the State Government call on Local Governments to help refine it’s planning policy on brothels in reference to The Prostitution Amendment Act 2008;

2. That Town Planning Officers recommendations be included as part of the workshop considerations; and

3. That any submissions emerging from the workshop be ratified at the next Ordinary Council Meeting and be forwarded to WALGA and relevant State Government Authorities.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Youth Advisory Council - Addition and Removal of Members (Ref: GOVN/CCLMEET/20 – Ayden Mackenzie, Youth Development Officer)

The matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of people.

14.2 Seniors’ Week Coordinating Committee – Nomination to Committee (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)

This matter is to be discussed with members of the public excluded from the Chamber under Section 5.23 (2) (b) of the Local Government Act as it contains the personal affairs of a person.

14.3 Appointment of Community Members to Children and Family Services Committee (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)

This report is to be discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act to maintain the confidentiality of the names of the nominees.

15.0 CLOSURE

The next Standing Committee meeting will be held on Tuesday, 16 September 2008.