Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

STANDING COMMITTEE MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 16 JUNE 2009, AT 7.00PM

1.0 INSPECTIONS

There were no inspections prior to the meeting.

2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member, Cr Piantadosi, declared the meeting open and welcomed all those in attendance.

3.0 PUBLIC QUESTION TIME

3.1 Public Questions

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

Mrs Dreyer asked whether the eighteen Notices of Motions on this evening’s Agenda were a record number. She queried the amount of time this would involve for the staff and whether it was necessary to discuss them all at this meeting.

The Presiding Member advised that eighteen Notices of Motion at the one meeting could well be a record, however, it indicated that Councillors are working and was likely to be a one-off occurrence.

4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Attendance

Councillors

Cr Sam Piantadosi, Presiding Member

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell, Deputy Mayor

Cr Lynda Butler

Cr Gerry Pule

Cr John Cox

Cr Don Yates

Officers

Mr Bob Jarvis Chief Executive Officer

Mr Mike Costarella Director Corporate Services

Mr Simon Stewert-Dawkins Director Operational Services

Mr Graeme Haggart Director Community Development

Ms Christine Devereux Manager Environment and Ranger Services (until 8.44pm)

Mr Ian McDowell Manager Asset Services

Mr Brian Reed, Manager Development Services

Mr Michael Whitbread Senior Planning Officer (until 8.44pm)

Mrs Cathy Muraszko Minute Secretary

Apologies

Cr Anne Brinkworth

Cr Michelle Stubbs

Public

5 members of the public were in attendance.

Press

No members of the Press were in attendance.

5.0 DEPUTATIONS AND PETITIONS

Nil

6.0 CONFIRMATION OF MINUTES

6.1 Standing Committee Meeting held on 19 May 2009

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)

MOVED Cr Gangell, Seconded Cr Yates, that the minutes of the Standing Committee meeting held on 19 May 2009, be received.

CARRIED UNANIMOUSLY 7/0

SC – 25/05/09, SC – 26/05/09 & SC – 27/05/09 - Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean

MOVED Crs Piantadosi, Seconded Cr Yates, that the Committee/Officer Recommendation relating to 14.1(a) be revoked.

At the Standing Committee meeting of 19 May 2009, item 14.1 (a) was revoked and should have shown the three Councillors who were willing to re-discuss the matter.

Therefore, an amendment to the minutes is required to show the support of the three Councillors, being Crs Piantadosi, Gangell and Yates.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)

MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Standing Committee meeting held on 19 May 2009, as amended, be confirmed as a true record.

CARRIED UNANIMOUSLY 7/0

7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION

The Presiding Member declared this meeting as the final Standing Committee meeting and thanked his fellow Councillors for the opportunity to chair these meetings over the past 18 months.

8.0 DECLARATIONS OF INTEREST

Nil

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil

10.0 REPORTS

10.1 Request for Traffic Management – Iolanthe Street, Bassendean (Ref: ROAD/STMNGT/1 – Engineering Officer; John Chen, Infrastructure Technical Officer; Rocco Speranza)

APPLICATION

The purpose of this report is to seek an in principle agreement from Council that traffic calming devices in Iolanthe Street are required. The Town’s Engineering Officer/ Infrastructure Technical Officer will design some traffic calming options for presentation to local residents.

Cr Yates referred to drainage problems within the Town and suggested that this matter be considered prior to the installation of traffic management options.

Cr Butler called a Point of Order and asked that it be minuted that the lengthy discussion on drainage problems did not relate to the item under consideration.

COMMITTEE/OFFICER RECOMMENDATIONS – ITEM 10.1

SC – 1/06/09 MOVED Cr Gangell, Seconded Cr Cox, that Council:

Supports a proposal to provide a combination of lane narrowing and the installation of a series of traffic calming devices in Iolanthe Street for the purpose of community consultation; and
Notes that the Town’s Engineering Officer/ Infrastructure Technical Officer will develop traffic calming options for presentation to residents/property owners and the results of the consultation to be presented to Council for further consideration.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple Majority

10.2 Broadway Arboretum – Removal of Footbridge (Ref: PARE/DESCONT/7 – Ian McDowell, Manager Asset Services)

APPLICATION

The purpose of this report is to seek Council approval to remove the wooden footbridge from the Broadway Arboretum.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2

SC – 2/06/09 MOVED Cr Gangell, Seconded Cr Pule, that Council approves the removal, to ground level, of the wooden footbridge from the Broadway Arboretum.

CARRIED UNANIMOUSLY 7/0

Voting Requirement: Simple Majority

10.3 Establishment of the Environment Advisory Committee (Ref: ENVM/MEETS/1 - Christine Devereux, Manager Environment and Ranger Services )

APPLICATION

The purpose of this report is to deliberate the establishment of the Environment Advisory Committee.

OFFICER RECOMMENDATION – ITEM 10.3

That Council:

Does not establish an Environmental Advisory Committee; and
Continues to involve community, state and federal government agencies and Councillors in stakeholder meetings for specific projects, strategic plans and polices.

MOVED Cr Pule, that Council forms the Environment Advisory Committee with the responsibilities of:

Carbon Emission Issues, Schemes, Policies and Legislations.

Energy Efficiency Issues, Solar, Wind, Green energy and other sustainable energy methods.

Climate Change Issues, Water Drought mitigation, Services provision, Sustainability, Transport, Food Health and Safety Issues and Quality of Life.

Considerations of (environmental) projects and programs involving the cash in lieu funds, budget allocations, sponsorships and or grant funding for the advancement and enjoyment of the flora and fauna in and around Bassendean.

And its representation is to include an equal number of Community Members and local interest groups balanced with staff and Councillors of the Town of Bassendean.

The Committee may include/invite possible representation of WA State and/or Federal Environment Agencies in advisory capacities and guest speakers.

An Instrument of Delegation be prepared and a Committee budget determined by the agreed consensus of the Council.

MOTION LAPSED FOR THE WANT OF A SECONDER

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3

SC – 3/06/09 MOVED Cr Klein, Seconded Cr Butler, that Council:

Does not establish an Environmental Advisory Committee; and
Continues to involve community, state and federal government agencies and Councillors in stakeholder meetings for specific projects, strategic plans and polices.

LOST 3/4

Crs Klein, Butler and Cox voted in favour of the motion. Crs Piantadosi, Gangell, Pule and Yates voted against the motion.

Voting requirements: Simple Majority

10.4 Safety in Passage of Gophers, Cyclists and Pedestrians along Cycle Paths and all Paths at Kerbside Alignments on all Current Rubbish Collection Days (Ref: WSTMNGT/SVPROVN/3 - Christine Devereux, Manager Environment and Ranger Services )

APPLICATION

The purpose of this report is to advise on the safety issues relating to the safety in passage of gophers, cyclists and pedestrians along cycle paths and all paths at kerbside alignments and radiating towards the Town, on all current rubbish collection days.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

SC – 4/06/09 MOVED Cr Pule, Seconded Cr Gangell, that Council:

Continues to provide the current arrangements for refuse and recycling kerbside collection;
Educates the Town’s contractor and community to ensure the correct placement of receptacles to prevent and reduce the likelihood of waste or recycling receptacles obstructing footpaths and cycleways;
Continues to investigate customer requests relating to receptacles obstructing footpaths and cycleways when they arise.

CARRIED UNANIMOUSLY 7/0

Voting requirements: Simple Majority

10.5 Strategic Streetscape – Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

APPLICATION

The purpose of this report is for Council to adopt the revised draft Outdoor Eating Facilities on Public Places Policy.

The following suite of streetscape policies will be listed for Council consideration at a future meeting:

Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5

SC – 5/06/09 MOVED Cr Pule, Seconded Cr Gangell, that Council adopts the draft Outdoor Eating Facilities on Public Places Policy Option 1 which incorporates the revised advertising clause attached to the June 2009 Standing Committee Agenda.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.6 Strategic Streetscape – Public Art Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

APPLICATION

The purpose of this report is for Council to adopt the revised draft Public Art Policy.

The following suite of streetscape policies will be listed for Council consideration at a future meeting:

Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

An addition was made to the Officer Recommendation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6

SC – 6/06/09 MOVED Cr Pule, Seconded Cr Butler, that:

1. Council adopts the draft Public Art policy attached to the June 2009 Standing Committee Agenda with the inclusion of additional public art items in the Ashfield area, namely on Ashfield Parade, the entry into Ashfield Flats between Maley Street & Woolcock Court and the proposed Colstoun Road business area.

2. Council requests that the Chief Executive Officer arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development; and

3. In accordance to the percent for Public Arts policy, requests that the Chief Executive Officer arrange to create a “Public Art” reserve fund effective from 2009/2010.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority for items 1 & 2

Absolute majority for item 3

10.7 Breach of Town Planning Scheme No. 10 Unauthorised Transport Depot (Truck Storage) Lot 1 (No. 31) Northmoor Road, Eden Hill, Owner: Mr & Mrs Barlow (Ref: A30309 - Michael Whitbread, Senior Planning Officer)

Cr Gangell left the Chamber, the time being 8.16pm and returned at 8.20pm.

APPLICATION

The seek Council approval to commence legal action for a breach of Local Planning Scheme No. 10 in respect of the parking of large commercial vehicles in a residential area.

MOVED Cr Butler, Seconded Cr Klein that the motion now be put.

CARRIED 6/1

Crs Piantadosi, Klein, Gangell, Butler, Cox and Pule voted in favour of the motion. Cr Yates voted against the motion.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7(a)

SC – 7/06/09 MOVED Cr Butler, Seconded Cr Klein, that Council advises the owners of Lot 1 (No. 31) Northmoor Road, Eden Hill, that the use of this site as a transport depot is contrary to Local Planning Scheme No. 10 and unless this illegal land use ceases within 21 days of the day of notification, prosecution action for the breach of the Scheme will commence without further notice.

LOST 3/4

Crs Klein, Butler and Pule voted in favour of the motion. Crs Piantadosi, Gangell, Cox and Yates voted against the motion.

The Manager Development Services suggested the following alternative recommendation due to concerns expressed by the Committee about the equity of adopting the Officer Recommendation in terms of other truck parking in the Town:

COMMITTEE RECOMMENDATION – ITEM 10.7(b)

SC – 8/06/09 MOVED Cr Yates, Seconded Cr Gangell, that Council Officers take no action under the Planning Scheme in response to commercial vehicle parking in residential areas for a six month period pending:

A public education program through the Bassendean Briefings;
An audit of commercial vehicle parking in residential areas; and
An enforcement strategy being endorsed by Council.

CARRIED 5/2

Crs Piantadosi, Gangell, Cox, Pule and Yates voted in favour of the motion. Crs Klein and Butler voted against the motion.

Voting Requirement: Simple majority

10.8 Retention of Trees on Development Sites (Ref: LUAP/PLANNG/1 – Brian Reed, Manager Development Services)

The Presiding Member, Cr Piantadosi, vacated the Chair and left the Chamber, the time being 8.37pm. Her Worship the Mayor, Cr Klein took the Chair.

APPLICATION

This report item has been prepared in response to a Notice of Motion moved by Cr Butler at the September 2008 Council meeting.

An additional point 2 was added to the Officer Recommendation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.8

SC – 9/06/09 MOVED Cr Butler, Seconded Cr Yates, that

The report on the potential retention of trees on development sites be received; and
A draft policy be presented for Council consideration around the parameters set in the Officer’s Report.

CARRIED UNANIMOUSLY 6/0

The Presiding Member, Cr Piantadosi returned to the Chamber, the time being 8.42pm. The Mayor vacated the Chair and the Presiding Member resumed the Chair.

The Manager Asset Services left the Chamber, the time being 8.42pm.

Voting Requirements: Simple majority

10.9 Conducting the 2009 Council Elections by Postal Vote (Ref: GOVN/ELEC/2Bob Jarvis, Chief Executive Officer)

APPLICATION

The purpose of this report is to determine whether the WA Electoral Commissioner will conduct the Town of Bassendean’s 2009 Council elections, utilising the postal method of voting.

Council can appoint the WA Electoral Commissioner to be responsible for conducting the October 2009 Council elections.
Council needs to determine if those elections will be conducted by postal vote.
The Chief Executive Officer recommends the same method used for the 2003, 2005 and 2007 Council elections be used for the 2009 Council election, that the WA Electoral Commissioner be responsible for conducting the 2009 Council election using the postal method for voting.

The Manager Development Services left the Chamber, the time being 8.44pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9

SC – 10/06/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Declares, in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner be responsible for the conduct of the 17 October 2009 Ordinary Elections together with any other elections or polls which may also be required; and

2. Decides, in accordance with section 4.61(2) of the Local Government Act 1995, that the method of conducting the election will be as a postal election.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Absolute Majority

The Manager Environment and Ranger Services and the Senior Planning Officer left the Chamber, the time being 8.44pm and did not return.

10.10 Review of Strategic Plan for the Future 2009-19 (Ref: ECOD/PLANNG/1 - Mike Costarella, Director Corporate Services)

APPLICATION

To consider a Strategic Plan completed by the Consultant and staff and advertised for public comment for a 6 week period concluding on the 12 June 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.10

SC – 11/06/09 MOVED Cr Gangell, Seconded Cr Pule, that subject to consideration of any submissions received at the close of the advertised period (close 12 June 2009), Council adopts the Strategic Plan for the Future 2009-19.

CARRIED UNANIMOUSLY 7/0

Voting Requirement: Absolute majority

10.11 Registration of Voting Delegates - WALGA 2009 Annual General Meeting, 8 August 2009 (Ref: GOVR/LREGIA/3 – Yvonne Zaffino, Council Support Officer)

APPLICATION

Council is requested to appoint two voting delegates for the 2009 Annual General Meeting for the WA Local Government Association to be held on Saturday 8 August 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11

SC – 12/06/09 MOVED Cr Pule, Seconded Cr Butler, that Council appoints Cr Klein and Cr Stubbs as its voting delegates for the 2009 Annual General Meeting for the WA Local Government Association to be held on Saturday 8 August 2009.

CARRIED UNANIMOUSLY 7/0

Voting requirements: Absolute majority

10.12 Children and Family Services Committee Meeting held on 13 May 2009 (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)

APPLICATION

The purpose of the report is for Council to receive the report on the meeting of the Children and Family Services Committee held on 13 May 2009.

The Manager Asset Services and Manager Development Services returned to the Chamber, the time being 8.47pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12

SC – 13/06/09 MOVED Cr Butler, Seconded Cr Pule, that

1. Council appoints Ms Judy Rutter as Independent Industry Expert to Committee for the for the remainder of the Children & Family Services Committee’s tenure;

2. Council amends the Children & Family Services Committee’s membership within the Instrument of Appointment and Delegation to include an Independent Industry Expert;

3. Council appoints Cr Stubbs, Ms Maddison and the Director Community Development to the Bayswater/Bassendean Early Years’ Group for the duration of the Committee’s tenure;

4. The submission on the discussion paper “Integrated Service Development – A framework for children and family services“ be endorsed by Council; and

5. The report on a meeting of the Family and Children Services Committee held on 13 May 2009, be received.

CARRIED UNANIMOUSLY 7/0

Voting requirement: Point 2 Absolute majority

All other points: Simple majority

10.13 Bassendean Local Emergency Management Committee Meeting held on 20 May 2009 (Ref: GOVN/CCLMEET/12 – Graeme Haggart, Acting Chief Executive Officer)

PURPOSE

The purpose of the report is for Council to receive a report on a meeting of the Bassendean Local Emergency Management Committee held on 20 May 2009.

Following a request from Cr Pule that Swine Flu, as raised by him at the meeting as a preparedness issue, be included in the Minutes, the DCD confirmed that this is a State Government responsibility.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13

SC – 14/06/09 MOVED Cr Butler, Seconded Cr Pule, that the report on a meeting of the Bassendean Local Emergency Management Committee held on 20 May 2009 be received.

CARRIED UNANIMOUSLY 7/0

Voting Requirements Simple majority

10.14 Economic Development Advisory Committee Meeting held on 20 May 2009 (Ref: GOVN/CCL/MEET/13 – William Barry, Economic Development Officer)

APPLICATION

Council is requested to receive the report on a meeting of the Economic Development Advisory Committee held on 20 May 2009.

The Director Operational Services left the Chamber, the time being 8.52pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.14

SC – 15/06/09 MOVED Cr Gangell, Seconded Cr Butler, that:

1. Approval be given for advertisements to be placed in the local press advertising the creation of a Steering Committee to create a Bendigo Community Bank in Bassendean;

2. A Selection Criteria for potential applicants be prepared based on essential requirements for the successful development of a Bank; and

3. The report on a meeting of the Economic Development Advisory Committee held on 20 May 2009, be received.

CARRIED UNANIMOUSLY 7/0

Voting Requirements Simple majority

10.15 Access and Inclusion Committee Meeting held on 3 June 2009 (Ref: GOVN/CCLMEET/16 – Graeme Haggart Director Community Development)

APPLICATION

The purpose of the report is for Council to receive the minutes of the Access and Inclusion Committee Meeting held on 3 June 2009.

The Chief Executive Officer, Director Corporate Services and Manager Development Services left the Chamber, the time being 8.55pm and returned at 8.56pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15

SC – 16/06/09 MOVED Cr Pule, Seconded Cr Gangell, that the report on a meeting of the Access and Inclusion Committee held on 3 June 2009, be received.

CARRIED UNANIMOUSLY 7/0

Voting requirements: Simple majority

10.16 Bassendean Local Studies Collection Management Committee Meeting held on 4 June 2009 (Ref: GOVN/CCLMEET/3 - Allan Caddy, Manager Library and Information Services)

APPLICATION

The purpose of this report is for Council to receive the report on a meeting of the Bassendean Local Studies Collection Management Committee held on 4 June 2009.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16

SC – 17/06/09 MOVED Cr Pule, Seconded Cr Gangell, that:

1. The report on a meeting of the Bassendean Local Studies Collection management Committee held on 4 June 2009, be received;

2. The Local Studies Collection prepares and maintains a Local Anniversary Register for notable buildings, institutions, events and organisations;

3. Council endorses the concept of an Annual Local Studies Day to be held in or around the month of August; and

4. The inaugural event for 2009 be a photographic exhibition with members of the community being invited to contribute photographs taken on a fixed weekend in the July School Holidays.

CARRIED UNANIMOUSLY 7/0

Voting Requirements Simple majority

10.17 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 31 May 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.17

SC – 18/06/09 MOVED Cr Gangell, Seconded Cr Butler, that vouchers:

82741-82791 Municipal Fund – Commonwealth Bank

5875-5877 Trust Fund

5475-5628 Municipal Fund – EFT Vouchers

totalling $1,145,224.97 for payment.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.18 Financial Statements for the Period Ended 31 May 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

APPLICATION

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18

SC – 19/06/09 MOVED Cr Gangell, Seconded Cr Cox, that the:

1. Financial Reports for the period ended 31 May 2009, be received;

2. Investment Report for the period ended 31 May 2009, be received;

3. Statement of Outstanding Creditors’ accounts in the amount of $ 611,573.74 for the period to 31 May 2009, be received; and

4. Statement of Outstanding Debtors’ accounts in the amount of $ 103,164.60 as at 31 May 2009, be received.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.19 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19

SC – 20/06/09 MOVED Cr Pule, Seconded Cr Gangell, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.20 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.

The Manager Development Services left the Chamber, the time being 8.55pm.

The Director Operational Services and Manager Development Services returned to the Chamber, the time being 8.56pm.

The Chief Executive Officer left the Chamber, the time being 9.03pm and returned at 9.05pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20

SC – 21/06/09 MOVED Cr Gangell, Seconded Cr Cox, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.21 Calendar for July 2009 (Ref: Sue Perkins, Executive Assistant)

A calendar of events for July 2009 was submitted to the Committee for consideration.

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.21

SC – 22/06/09 MOVED Cr Gangell, Seconded Cr Butler, that the Calendar for July 2009 be adopted.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

10.22 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)

A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.22

SC – 23/06/09 MOVED Cr Gangell, Seconded Cr Cox, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY 7/0

Voting Requirements: Simple majority

11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Mrs Fran Phelan, River Street, Bassendean

Mrs Phelan asked whether the Town could do something about the vacant block at the end of Station Street, despite it not belonging to the Town, which is littered with tables, chairs, mattresses and bamboo.

The Manager Development Services advised that the Rangers were taking the matter up with the Department of Housing and Works.

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

Mrs Dreyer asked what is wrong with the fence at 11 Shackleton Street.

The Manager Development Services advised that it was built in contravention of the Local Law that requires all fences to be permeable beyond a certain height.

It was noted that fences built prior to the implementation of the Local Law will be immune.

Mrs Dreyer asked why the booking of the public tennis courts is becoming the responsibility of the Tennis Club and not the Council.

The Director Community Development advised that the Tennis Club had offered to take up the management of the Bassendean Tennis Courts. The collection of keys on weekends and after hours has become problematic with the Council offices being closed and the new arrangement would increase accessibility of the courts to the public. The arrangement is currently being implemented and signage to this effect is part of the implementation process.

Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill

Mr Dreyer queried why Council were no longer having a Standing Committee meeting followed by an Ordinary Council meeting each month, but rather two Ordinary Council meetings.

The CEO advised that whilst there is some variation, the OCM almost mirrors what has been discussed at the Standing Committee and there is no need to address these items by a Committee when they will be addressed by Council the following week. An advantage of having two OCM’s is the opportunity to present urgent items that have not been dealt with at the first meeting. It is also hoped that the new system will reduce the size of the Agenda and make the meetings more efficient.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule : Skate Park Maintenance Program

COMMITTEE RECOMMENDATION – ITEM 12.1

SC – 24/06/09 MOVED Cr Pule, Seconded Cr Yates, that:

1. A maintenance program be prepared for the skateboard park to address litter education and associated structural equipment to benefit the keeping of this facility in as pristine a state as possible.

2. Four additional rubbish bins be provided - two at each congregating end, the bins to have vertical swinging flap openings and be locked in place.

3 A behaviour modification program be prepared and introduced to encourage youth ownership and pride in the facility. The program to include incentives, youth attractive inducements and voluntary methods of encouraging the proper care and disposal of litter.

4. Consideration be given of the heavy use period during the school holidays.

5. A youth oriented history be displayed on an interpretive sign to show the historical connections with youth down the generations at the site and naming those that achieved some measure of fame, to encourage a historical sense of connection to build the Youth community, encourage voluntary participation and build Youth pride to keep the facility in a pristine state.

Due consideration be given that most adult public functions also generate considerable litter and require cleanups.

CARRIED 4/3

Crs Piantadosi, Cox, Pule and Yates voted in favour of the motion. Crs Klein, Gangell and Butler voted against the motion.

12.2 Notice of Motion – Cr Yates: Report on Land Ownership Transfer Options of 46, 48 & 50 Old Perth Road, Bassendean to the Town of Bassendean

COMMITTEE RECOMMENDATION – ITEM 12.2

SC – 25/06/09 MOVED Cr Yates, Seconded Cr Cox, that a report be prepared on the transfer of ownership of Lot 8701 Old Perth Road, (also known as 46, 48 & 50 Old Perth Road), from the WA State Government, including options by way of a gift, land swap, purchase or combination of such mechanisms, so that the Town of Bassendean may choose to continue to make use of such lands as it may see fit, as rightful owner of such lands.

CARRIED UNANIMOUSLY 7/0

12.3 Notice of Motion – Cr Yates: Modification of the Fauna Culling Programs in Bassendean

Cr Yates advised in writing that he wished to move the following motion at this meeting:

(a) That there is an immediate suspension of fauna culling programs in Bassendean by the Town of Bassendean, WA State Government Agencies or their appointees, until there is a revision of such programs that clearing defines the objectives and procedures of the culling processes;

(b) And if part (a) is adopted, that the procedures for all future culling processes clearly demonstrates humane destruction methods;

(c) That Council then considers the recommencement or suspension of the culling programs, when more detail of the objectives and destruction methods is available; and

(d) And if part (c) is adopted, that the Audit and Risk Committee monitors the procedures and policies to ensure compliance with motions passed by Council.

Cr Yates withdrew this Notice of Motion.

12.4 Notice of Motion – Cr Yates: Revision of the Committee System

The Director Operational Services left the Chamber, the time being 9.16pm and returned at 9.17pm.

COMMITTEE RECOMMENDATION – ITEM 12.4

SC – 26/06/09 MOVED Cr Yates, Seconded Cr Piantadosi, that Council:

1. Considers the revision of the committee system to improve the efficiency, purposes of such committees, and to better complement the changed Council meeting program;

and

2. If Point 1 is accepted, that a report be prepared for Council on how such a revised committee system could be commenced within an appropriate timeframe.

LOST 3/4

Crs Piantadosi, Gangell and Yates voted in favour of the motion. Crs Klein, Butler, Pule and Cox voted against the motion.

12.5 Notice of Motion – Cr Yates: Style Manual Replacement with a Marketing Manual

COMMITTEE RECOMMENDATION – ITEM 12.5

SC – 27/06/09 MOVED Cr Yates, Seconded Cr Piantadosi, that:

a) Council seeks input from interested people and staff to review the existing Style Manual with the aim of producing a Marketing Manual to assist in the improved communications, economic development strategies image and inclusive pride of a more consistent and environmentally-friendly package.

(b) If Part (a) is accepted, that immediate changes are made to those basic items like the rates notices and envelopes with return addresses, to show that the Town is responding to external and community influences for improved environmentally friendly efficiencies.

(c) If Part (a) is accepted, that economic promotion publications including email newsletters, websites, gifts as appropriate and related materials also form part of the Marketing Manual.”

LOST 2/5

Crs Piantadosi and Yates voted in favour of the motion. Crs Klein, Gangell, Butler, Cox and Pule voted against the motion.

12.6 Notice of Motion – Cr Yates: Addressing Maintenance Issues

COMMITTEE RECOMMENDATION – ITEM 12.6

SC – 28/06/09 MOVED Cr Yates, Seconded Cr Cox that:

(a) Council directs that certain long standing maintenance and minor infrastructure issues be satisfactorily resolved before September 30 2009;

(b) The 3-4 square metres of footpath at the south east corner of the West and Guildford Roads intersection be installed;

(d) A minimum 3 rubbish bins be installed on the North side of Guildford Rd between West Rd and Guildford Road Bridge, with appropriate spacing;

(e) The eastern end of the parking embayment opposite the Railway Museum in Railway Parade be completed with appropriate fill to avoid water entrapment;

(f) The northern road vehicle entrance to the Bassendean Village Shopping Centre in West Road be re-profiled with hotmix or similar to improve traffic flow and substantially reduce footpath damage by entering vehicles.

CARRIED 6/1

Crs Piantadosi, Gangell, Butler, Cox, Pule and Yates voted in favour of the motion. Cr Klein voted against the motion.

12.7 Notice of Motion – Cr Yates: Tree Removal Limitations on All Properties in Bassendean

Cr Yates advised in writing that he wished to move the following motion at this meeting:

(a) That the deliberate removal of more than 20% of tree and vegetation canopy, in any one calendar year, from any public or private property in Bassendean, is to be compensated by the immediate purchasing of the equivalent tree replantings within 30 days to restore the carbon sink of all tree and vegetation removal by the owner or owners of such property in that calendar year;

(b) The supervision of the restoration of the carbon sink is to be undertaken by an appropriate audited tree planting group;

(c) That the replanting requirement is NOT reduced by any subsequent landscaping of the cleared block or blocks;

(d) That the Council may approve planning rules and R code variations within the Town of Bassendean to allow for the retention of more trees, and this may include reduced landscaping set backs in front of units, narrower access roads, 3 parking areas for 2 units and similar variations.

(e) That failure to comply with equivalent tree replantings within 30 days to restore the carbon sink, will incur fines of $10,000 per 7 days or part thereof, thereafter, until the lost carbon sink equivalent compensation is accepted by the appropriate audited tree planting group.

Cr Yates withdrew this Notice of Motion.

12.8 Notice of Motion – Cr Yates: Planning Workshop for Land Resources of the Town of Bassendean

A minor amendment was made to the Motion as highlighted in bold below.

COMMITTEE RECOMMENDATION – ITEM 12.8

SC – 29/06/09 MOVED Cr Yates, Seconded Cr Gangell that:

(a) Council seeks a planning workshop to view and then strategically yet prudently consider the immediate and long term future utilisation of the extensive land resources of the Town of Bassendean; and

(b) Following Council’s endorsement, the outcomes of this workshop be communicated to the electors of the Town of Bassendean via the Town's website and displays at the major shopping centres and similar in Bassendean, with Councillors in attendance, to determine the acceptance, modification or rejection of such outcomes by electors.

CARRIED 5/2

Crs Piantadosi, Gangell, Cox, Pule and Yates voted in favour of the motion. Crs Klein and Butler voted against the motion.

12.9 Notice of Motion – Cr Yates: Economic Development and Marketing Policies of the Town of Bassendean

Cr Yates advised in writing that he wished to move the following motion at this meeting:

(a) That Council considers the economic development, business plan materials, grant application materials and related marketing policies of the Town with a view to establishing the guidelines, limits, image and focus for such activities;

(b) That Council defines the areas for new endeavours and goals to be aimed for, as a way of planning the future direction of the Town of Bassendean in the best interests of the electors, in an appropriate time frame.

Cr Yates withdrew this Notice of Motion.

12.10 Notice of Motion – Cr Yates: Revisit the Streetscape Design Options

COMMITTEE RECOMMENDATION – ITEM 12.10

SC – 30/06/09 MOVED Cr Yates, Seconded Cr Gangell, that:

(a) With the Town considering a range or development options that may involve Old Perth Road and similar areas within Bassendean, that the Council should seek out and develop appropriate streetscape options with the Bassendean community, to provide guidance to the Town of Bassendean 's administration and those property owners and possible developers, so works undertaken by the Town and all development projects complement each other and align with the wishes of the community;

(b) If Part (a) is accepted, and the Council believes that appropriate designers may help identify and develop the various options to be considered by Council and the community, that alternative designers and contractors who have not been involved with the recent proposals for the Town of Bassendean over the last 5 years maybe invited first to be considered for engagement by Council following a competitive pitch.

CARRIED 6/1

Crs Piantadosi, Gangell, Butler, Cox, Pule and Yates voted in favour of the motion. Cr Klein voted against the motion.

12.11 Notice of Motion – Cr Pule: Potential of Innovative Building Designs

Cr Gangell left the Chamber, the time being 9.58pm and returned at 10.00pm.

COMMITTEE RECOMMENDATION – ITEM 12.11

SC – 31/06/09 MOVED Cr Pule, Seconded Cr Cox, that Council be provided with a report that addresses the potential benefits of Innovative Building Designs. The report to address:

1. Designs to meet current needs, water and energy capture whilst including:

a) Designs to meet future needs as later add on, (such as add on floors, flexible capacities;

b) Planning Scheme issues;

c) Designs to achieve better energy sustainability;

d) Designs examples like the Chicago City Hall, the Art and Exhibition Hall in Bonn, Germany and other more to scale examples for the Town of Bassendean;

e) Seek input from sources like Maureen Connelly of British Columbia Institute of Technology (Green Roof Lab.); and

2. A modelling analysis of the potential returns to the Town of Bassendean, such as in an Arts Centre Building.

CARRIED UNANIMOUSLY 7/0

The Director Corporate Services and Manager Development Services left the Chamber, the time being 10.05pm.

The Manager Development Services returned to the Chamber, the time being 10.10pm.

The Director Corporate Services returned to the Chamber, the time being 10.12pm.

12.12 Notice of Motion – Cr Pule: Broadway Arboretum

COMMITTEE RECOMMENDATION – ITEM 12.12

SC – 32/06/09 MOVED Cr Pule, Seconded Cr Gangell, that Council be:

1. Provided with a report on why the Broadway Arboretum has been allowed to become deteriorated to its current phase;

2. Presented with an upgraded maintenance program for the 2009/2010 proposed spending allocations towards the upgrade of the Broadway Arboretum of $39,500 and $85,000 that has been included in the Draft Budget, that will ensure better and effective outcomes.

The report to address :

the reasons for the poor survival rates of previous revegetation;
the nature and type of bird habitat take up (or not) in the Arboretum;
the relationships of Fauna and food plant resources;
the manifest weed infestation;
the build up of rubbish on the site;
the degradation of the Footbridge;
A current professional analysis of the Arboretum;
Regional, successful examples of Arboretums; and
That successfully depict effective Natural Fauna & Flora Habitat in the region.”

CARRIED 6/1

Crs Piantadosi, Gangell, Butler, Cox, Pule and Yates voted in favour of the motion. Cr Klein voted against the motion.

12.13 Notice of Motion – Cr Gangell: Workshop

Cr Gangell advised in writing that he wished to move the following motion at this meeting:

“That Council conducts a workshop that covers the following topics:

1. Updating the BIC Reserve Concept Plan;

2. Discuss alternatives for the proposed administration building;

3. Be presented with options that Council could consider in relation to future develop on the former squash courts site”.

Cr Gangell withdrew this Notice of Motion.

12.14 Notice of Motion – Cr Gangell: Recyclable Rubber Speed Cushions

COMMITTEE RECOMMENDATION – ITEM 12.14

SC – 33/06/09 MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report on the cost of purchasing and installing recyclable rubber speed cushions”.

CARRIED 5/2

Crs Piantadosi, Gangell, Cox, Pule and Yates voted in favour of the motion. Crs Klein and Butler voted against the motion.

12.15 Notice of Motion – Cr Gangell: Angled Parking Bays – Hamilton & Whitfield Streets, Bassendean

COMMITTEE RECOMMENDATION – ITEM 12.15

SC – 34/06/09 MOVED Cr Gangell, Seconded Cr Yates, that Council receives a report on the cost of installing angled parking bays on the street verges of Hamilton and Whitfield Streets, Bassendean up to the first residential property border.

CARRIED 5/2

Crs Piantadosi, Gangell, Butler, Pule and Yates voted in favour of the motion. Crs Klein and Cox voted against the motion.

12.16 Notice of Motion – Cr Gangell: Landfill Levy and FESA Levy

COMMITTEE RECOMMENDATION – ITEM 12.16

SC – 35/06/09 MOVED Cr Gangell, Seconded Cr Pule, that Council provides a letter with the rates notice explaining the 300% landfill levy increase and 6% FESA levy increase if enforced on Local Governments to be collected on behalf of the State Government.

CARRIED 6/1

Crs Piantadosi, Gangell, Butler, Cox, Pule and Yates voted in favour of the motion. Cr Klein voted against the motion.

12.17 Notice of Motion – Cr Gangell: Former Eden Hill Shopping Centre Site

Cr Gangell advised in writing that he wished to move the following motion at this meeting:

“That Council receives a report on if it would be possible for the Town to purchase the former Eden Hill shopping centre site”.

Cr Gangell withdrew this Notice of Motion.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil

14.0 CONFIDENTIAL BUSINESS

MOVED Cr Pule, Seconded Cr Gangell, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 10.40pm.

CARRIED UNANIMOUSLY 7/0

All members of the public were excluded from the Chamber, the time being 10.40pm.

14.1 Notice of Motion – Cr Yates: Negotiated Caveat Removal

The CEO advised of a Notice of Motion which was received from Cr Yates but was omitted from the agenda. This matter is pertaining to the removal of a caveat and is to be considered behind closed doors due to a contract that may be entered into.

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act.

COMMITTEE RECOMMENDATION – ITEM 14.1

SC - 36/06/09 MOVED Cr Yates, Seconded Cr Cox that Council adopts the Notice of Motion, Part (A) only, as tabled by Cr Yates and attached to the Standing Committee Minutes of 16 June 2009.

CARRIED UNANIMOUSLY 7/0

MOVED Cr Klein, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 10.55pm.

CARRIED UNANIMOUSLY 7/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

5.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 14 July 2009.

There being no further business, the Presiding Member declared the meeting closed, the time being 10.55pm.