Town of Bassendean: Minutes
TOWN OF BASSENDEAN
MINUTES
STANDING COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 19 AUGUST 2008, AT 7.00PM
1.0 INSPECTIONS
No inspections were carried out prior to the meeting due to a Special Council Meeting being held at 5.00pm.
2.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Sam Piantadosi, opened the meeting and welcomed all those in attendance, including Mr Adam Johnson, Executive Manager, Waste Manager of the EMRC.
3.0 PUBLIC QUESTION TIME
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates queried whether a procedure exists that corrects errors in fact, that are sometimes provided by the Town in good faith, when responding to questions from the public?
The CEO advised that the Town should be advised if information provided is believed to be incorrect, in order for Officers to conduct further research and extend their apologies if this is found to be the case.
Mr Yates queried who is responsible for the Environmental Purchasing Policy as it stands at the moment.
The CEO advised that the Policy has been formulated by the Health and Environmental Services Business Unit with other purchasing done through Contract Management under the Director Corporate Services.
Mr Yates queried why the Town prints a letterhead that is predominately black and would take a lot of chemicals to remove the black during the recycling process, and which represents a15% waste of paper.
The CEO advised that he is unsure how Mr Yates calculates the 15% and suggested that he may need to take margins into consideration.
Mr Yates referred to the WA Planning Commission’s Local Planning Strategy, which indicates conflicting growth statistics to that quoted by the Minister for the Town of Bassendean, and asked the CEO to explain the conflict in information.
The CEO referred Mr Yates to the Vision 2030 document which envisages population growth in keeping with the Network City document.
Mr Yates further queried why the Planning Strategy does not reflect Vision 2030.
The CEO advised that this is due to different lead times. The Strategy was put together some time ago with a long lead time before it was published. Therefore, the information is quite old and would need to be revised.
4.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Attendance
Councillors
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell, Deputy Mayor
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Mary Elgar
Cr Sam Piantadosi
Cr Gerry Pule
Officers
Mr Gary Evershed Chief Executive Officer
Mr Mike Costarella Director Corporate Development
Mr Graeme Haggart Director Community Development
Mr Simon Stewert-Dawkins Director Operational Services
Mr Ken Goldsworthy Manager Health & Ranger Services (until 7.32pm)
Mr Ian McDowell Manager Asset Services (until 10.35pm)
Mr Patrick Quigley Manager Leisure Services (until 9.55pm)
Mr Brian Reed, Manager Development Services (until 10.35pm)
Mr Michael Whitbread Senior Planning Officer (until 7.46pm)
Mrs Cathy Muraszko Minute Secretary
Apologies
Cr Chris Merfield
Cr Lynda Butler
Public
Six members of the public were in attendance.
Press
No members of the press were in attendance.
5.0 DEPUTATIONS AND PETITIONS
5.1 Petition – Intersection of Broadway and Ida Street, Bassendean
Cr Brinkworth disclosed a proximity interest in this item and left the Chamber, the time being 7.06pm.
Correspondence and a petition containing 153 signatories has been received stating the following:
“We, the road users, request immediate action on improving the inadequate road signage at the intersection of Broadway and Ida Street, Bassendean. The frequency of serious accidents at this site is alarming. Increasing the safety of this intersection must be addressed before the number of road users increases with the development of The Park Estate.”
The petition and supporting documents were included in the attachments section of the agenda.
OFFICER COMMENT
The following actions have been taken in respect of this intersection since receipt of Ms Elliot’s letter dated 17 May 2008:
1. Stop Signs at the intersection have been replaced and the holding lines repainted;
2. A Road Safety Audit was completed at the intersection. The audit team comprised two independent auditors, two officers from MRWA, and an observer from the Town;
3. A Black Spot Funding application for the 2009/10 program has been submitted for the installation of traffic islands and each of the four legs of the intersection using the Road Safety Audit in support; and
4. MRWA has approved the painting of a separation line down the centre of the Ida Street legs of the intersection that will assist in providing motorists with advanced warning of the intersection ahead, in the event they do not see the Stop sign or holding line.
In addition to these actions, the Town regularly sites one of our speed display trailers in Broadway as a means of educating motorists of the need to slow down.
COMMITTEE RECOMMENDATION - OFFICER RECOMMENDATION – ITEM 5.1
SC – 1/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that the petition containing 153 signatories be received and referred to the CEO for action.
CARRIED UNANIMOUSLY 6/0
Cr Brinkworth returned to the Chamber, the time being 7.10pm.
6.0 CONFIRMATION OF MINUTES
6.1 Standing Committee Meeting held on 15 July 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(a)
MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Standing Committee meeting held on 15 July 2008, be received.
CARRIED UNANIMOUSLY 7/0
COMMITTEE/OFFICER RECOMMENDATION – ITEM 6.1(b)
MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Standing Committee meeting held on 15 July 2008, be confirmed as a true record.
CARRIED UNANIMOUSLY 7/0
7.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil
8.0 DECLARATIONS OF INTEREST
Cr Brinkworth disclosed a proximity interest in Item 5.1 - Petition – Intersection of Broadway and Ida Street, Bassendean.
Cr Brinkworth also disclosed an interest, in writing, affecting impartiality in Item 10.9 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA.
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
10.0 REPORTS
10.1 Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant (Ref: ILET-736108 – Director Operational Services, Simon Stewert-Dawkins)
Report Summary
- East Metropolitan Regional Council (EMRC) has requested that the Town of Bassendean provide feedback on a proposal to site a waste water treatment plant at the Red Hill Waste Management Facility.
- The report recommends that any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed development is not acceptable and that the EMRC and member Councils have a high level of input as part of the approval process to minimise environmental or social impacts.
Mr Adam Johnson from the EMRC briefly outlined the proposal and answered Councillors’ questions.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1
SC – 2/08/08 MOVED Cr Pule, Seconded Cr Elgar, that Council writes to the Eastern Metropolitan Regional Council and provides the following feedback in relation to the proposal to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility:
1. Any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed Waste Water Treatment Plant development is not acceptable; and
2. It is imperative that should the proposal Waste Water Treatment Plant proceed, the East Metropolitan Regional Council and member Councils have a high level of input into environmental and health impact assessments as part of the approval process, in order to minimise the potential for negative environmental or social impacts.
CARRIED UNANIMOUSLY 7/0
Mr Johnson left the Chamber, the time being 7.21pm and did not return.
The Director Operational Services left the Chamber, the time being 7.21pm.
It was noted that Ms Phillippa Rogers, Rail Heritage WA and Mr Jim Plowman, President of the Maltese Association were in attendance with an intention to make a deputation in relation to item 10.9. Accordingly, the Presiding Member suggested that this item be bought forward in the Agenda.
MOVED Cr Pule, Seconded Cr Elgar that item 10.9 be bought forward.
CARRIED UNANIMOUSLY 7/0
The Director Operational Services returned to the Chamber, the time being 7.24pm.
10.9 Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)
Cr Brinkworth disclosed an interest affecting impartiality in relation to Rail Heritage WA and left the Chamber, the time being 7.23pm.
Cr Pule disclosed an interest of perceived impartiality in relation to his membership of the Maltese Association and left the Chamber, the time being 7.23pm.
Deputations were made by Ms Phillippa Rogers on behalf of Rail Heritage WA and Mr Jim Plowman on behalf of the Maltese Association.
Report Summary
- Council has previously resolved to hold discussions with Rail Heritage WA and the State Government regarding transferring land to the Society
- The proposal to dispose of the land has been advertised.
- The proposal has drawn two objections from surrounding landowners.
- The Maltese Association has expressed a desire to have some of the land.
- This report recommends that a smaller area that advertised be transferred to the Society.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.9
SC – 3/08/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council requests State Land Services to make 2228m² of Lot 14072 available to Rail Heritage WA and seeks the written consent of the Western Australian Planning Commission to change the purpose of that portion of the reserve to Railway Museum.
CARRIED UNANIMOUSLY 5/0
Crs Brinkworth and Pule returned to the Chamber, the time being 7.30pm.
The Manager Development Services left the Chamber, the time being 7.30pm.
10.2 Waste and Recycling Contracts (Ref: WSTMNGT/REPRTNG/1 – Ken Goldsworthy, Manager Health & Ranger Services)
Report Summary
- Roads & Robinson Waste & Recycling have sold the business.
- The new owners, Transpacific Industries Group Ltd trading as Transpacific Cleanaway Pty Ltd, is requesting the current contracts be assigned.
- The Manager Health & Ranger Services supports the request.
Following a request from Council, the Manager Health and Ranger Services confirmed that both Roads & Robinson and Transpacific Cleanaway’s verbal assurances that the current level of service would be maintained, would be made in writing by way of an agreement signed by all parties.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.2
SC – 4/08/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council approves the assignment of its Waste and Recycling contracts from Trum Pty Ltd, trading as Roads & Robinson Rubbish & Recycling, to Transpacific Industries Group Ltd, trading as Transpacific Cleanaway Pty Ltd, subject to all conditions, including the pricing structure within the current contracts, being maintained by the new owners.
CARRIED UNANIMOUSLY 7/0
10.3 Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield, Owner: Mrs Green (Ref: MAI20 Street – Michael Whitbread; Senior Planning Officer)
Report Summary
- Council has permitted a large commercial truck to continue to park in Maidos Street on a temporary basis pending the introduction of LPS 10.
- The landowner has not yet applied for the land use to continue as per Council’s 2007 resolution.
- Complaints regarding this land use have been on-going.
- It recommended that legal action be commenced following a 21 day period of notification to have the lands use cease.
ADDITIONAL INFORMATION
The owner of the site has written to the Town advising that he will be moving his truck and mulching machine to a truck parking depot within Bayswater Industrial area at the end of August 2008. The truck depot owner has confirmed in writing that a place has been reserved for Mr Green’s truck at the end of August 2008.
The timeframe proposed by the truck owner is within the 21 days stipulated in the Officer Recommendation.
The Manager Development Services returned to the Chamber, the time being 7.32pm.
The Manager Health & Ranger Services left the Chamber, the time being 7.32pm and did not return.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.3
SC – 5/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council advises the owner of Lot 14 (No. 20) Maidos Street, Ashfield, that the use of this site for parking a commercial vehicle is unauthorized and unless this land use ceases within 21 days prosecution action for the breach of the Scheme will commence without further notice.
CARRIED UNANIMOUSLY 7/0
10.4 Honouring Rolf Harris - Report on Consultation with Mr Harris – (Ref: Road/Name/2 - Michael Whitbread, Senior Planning Officer)
Report Summary
- Mr Harris was approached for permission to name a place, road, building or park in his honour.
- The Town was advised that Mr Harris was pleased to have been nominated by the Council.
- It is recommended that Council include ‘Rolf Harris’ to the list of nominees for road and place naming.
The Manager Leisure Services left the Chamber, the time being 7.42pm and returned at 7.43pm.
MOVED Cr Elgar, Seconded Cr Klein that the Officer Recommendation be amended to include the words “or event” at the end of point 1.
LOST 3/4
Crs Klein, Elgar and Pule voted in favour of the motion. Crs Gangell, Brinkworth, Stubbs and Piantadosi voted against the motion.
COMMITTEE RECOMMENDATION – OFFICER RECOMMENDATION – ITEM 10.4
SC – 6/08/08 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:
1. Adds ‘Rolf Harris’ to the Nomenclature Register with consideration to naming a future feature or place associated with the arts; and
- Requests Mr Harris’ agent to provide a brief biography.
CARRIED UNANIMOUSLY 7/0
10.5 Proposed Planning Policies for Local Planning Scheme No. 10 (Ref:LUAP/PLANNG/1 – Brian Reed, Manager Development Services)
Report Summary
- Council has advertised its intention to adopt a series of planning policies.
- The policies have been advertised in accordance with Council’s resolution .
- Council is asked to formally adopt the policies under the Scheme .
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.5
SC – 7/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council resolves to adopt the following Local Planning Policies under Clause 2.4.1 of the Local Planning Scheme No. 10, included in the Attachment Section of the Standing Committee Agenda of 19 August 2008:
- Bassendean Town Centre Strategy and Guidelines;
- Energy Efficient Design Policy;
- Water Sensitive Design Policy;
- Floodplain Management & Development Policy;
- Earlsferry House Design Guidelines;
- Industrial Zones Development Design Guidelines;
- Local Shopping Zone Design Guidelines;
- Parking Specifications;
- Incorporation of Existing Dwellings into Group Housing Developments;
- Window Security for Non-Residential Property Facades; and
(k) Lot 2; 1 Anzac Terrace Design Guidelines.
CARRIED UNANIMOUSLY 7/0
10.6 Alf Faulkner Hall Redevelopment Feasibility Study (Ref: GRSU/PROGM/7 – Patrick Quigley, Manager Leisure Services)
Report Summary
- One of the recommendations within the Town’s Facilities Plan is to undertake a feasibility study on Alf Faulkner Hall to assess the development or re-development of the Hall to meet community needs.
- Following the recent completion of the feasibility study, Council is now presented with the outcome of the study.
- In March 2008, the Council was informed of a new capital works funding program available through the Department of Culture and The Arts for cultural facilities projects.
- The Council subsequently resolved to support a funding request to the DCA in the August 2008 or April 2009 round to undertake cultural facilities improvements for Alf Faulkner Hall.
- Based on recent community and user group feedback through the Alf Faulkner Hall Feasibility Study, Manager Leisure Services recommends that cultural facilities funding not be sought for the Hall, but instead be considered as a funding source for the proposed Community Centre within the Town’s Civic Precinct Concept Plan.
- Manager Leisure Services also recommends that Council support a refurbishment program for the Hall.
The Senior Planning Officer left the Chamber, the time being 7.46pm and did not return.
The Manager Development Services left the Chamber, the time being 7.47pm.
The Manager Asset Services left the Chamber, the time being 7.48pm and returned at 7.50pm.
The Manager Development Services returned to the Chamber, the time being 7.52pm.
OFFICER RECOMMENDATION – ITEM 10.6
That Council:
1. Provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget;
2. Rescinds OCM - 18/03/08 which reads:
“That Council:
a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and
b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”
3. Refers the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy.
POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.25(e) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.
COMMITTEE RECOMMENDATION – ITEM 10.6(a)
SC - 8/08/08 MOVED Cr Stubbs, Seconded Cr Gangell that Council splits Item 10.6 and vote on items 1, 2 and 3 separately.
CARRIED UNANIMOUSLY 7/0
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6(b)
SC - 9/08/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget.
CARRIED UNANIMOUSLY 7/0
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.6(c)
SC - 10/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that Council rescinds OCM - 18/03/08 which reads:
“That Council:
a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and
b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”
CARRIED 6/1
Crs Klein, Gangell, Brinkworth, Stubbs, Elgar and Piantadosi voted in favour of the motion. Cr Pule voted against the motion.
AT THE ORDINARY COUNCIL MEETING THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.25(e) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL, AND
CONSIDERATION OF REVOCATION REQUIRES THE SUPPORT OF THREE COUNCILLORS.
MOVED Cr Elgar, Seconded Cr Gangell, that Council refers the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy.
LOST 2/5
Crs Gangell and Elgar voted in favour of the motion. Crs Klein, Brinkworth, Stubbs, Piantadosi and Pule voted against the motion.
The Presiding Member, Cr Piantadosi, vacated the Chair and left the Chamber, the time being 8.00pm.
Her Worship the Mayor, Cr Klein took the Chair, the time being 8.00pm.
COMMITTEE RECOMMENDATION – ITEM 10.6(d)
SC - 11/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that the cultural facility be further investigated during this year’s Strategic Planning Review.
CARRIED UNANIMOUSLY 6/0
10.7 Public Toilet Management Program (Ref: COUP/INSPEC/1 – Ian McDowell, Manager Asset Services)
Report Summary
- An architectural assessment of the Town’s public Toilet facilities has been completed.
- The final report on the architectural assessment is presented to Council for its information.
- The results of the architectural assessment, coupled with the Civic Centre Concept Plan have resulted in a requirement for the Public Toilet Management Program endorsed by Council in April 2007 to be revised.
- A revised Public Toilet Management Program is presented for the endorsement of Council.
- The Audit & Risk Management Committee considered this report on 9 July 2008 and agree with the Officer Recommendation.
The Presiding Member, Cr Piantadosi, returned to the Chamber. Her Worship the Mayor, Cr Klein vacated the Chair and the Presiding Member resumed the Chair, the time being 8.03pm.
Cr Piantadosi disclosed a proximity interest in this item due to the proximity in which he lives to Jubilee Reserve and requested that Council considers this interest to be a trivial matter and allow him to participate in discussions and the decision making process.
Cr Piantadosi vacated the Chair and left the Chamber, the time being 8.04pm.
Her Worship the Mayor, Cr Klein took the Chair, the time being 8.04pm.
COMMITTEE RECOMMENDATION – ITEM 10.7(a)
OCM – 12/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that Council agrees that the interest outlined by Cr Piantadosi is so trivial or insignificant as to be unlikely to influence the disclosing members’ conduct in relation to the matter, and therefore he be allowed to participate in discussions and the decision making process and preside over the meeting.
CARRIED UNANIMOUSLY 6/0
Cr Piantadosi returned to the Chamber, the time being 8.05pm.
Her Worship the Mayor, Cr Klein vacated the Chair and the Presiding Member, Cr Piantadosi resumed the Chair, the time being 8.05pm.
The Presiding Member agreed to vote on items 1 and 2 separately and then items 3 and 4.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7(b)
SC – 13/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Receives the June 2008 Philip Griffiths Architects architectural assessment report on six of the Town of Bassendean’s public toilet facilities;
2. Endorses the following Public Toilet Management Program:
Location |
Improvements |
Financial Year |
Mary Crescent Reserve |
Construct new facility under the roof of Alf Faulkner Hall. |
2008/09 |
Ashfield Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Point Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Jubilee Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Ashfield Reserve |
Construct a new facility |
2009/10 |
Point Reserve |
Construct a new facility |
2010/11 |
Jubilee Reserve |
Construct a new facility |
2011/12 |
Sandy Beach Reserve (2) |
Prepare a design for internal and external refurbishment |
2012/13 |
Anzac Terrace Reserve (2) |
Prepare a design for internal and external refurbishment |
2012/13 |
Sandy Beach Reserve |
Internal and external refurbishment |
2013/14 |
Anzac Terrace Reserve |
Internal and external refurbishment |
2013/14 |
James Street (3) |
Routine maintenance |
Ongoing |
Success Hill Reserve |
Routine maintenance. |
Ongoing |
CARRIED UNANIMOUSLY 7/0
An amendment was made to the Officer Recommendation to change the amount of $60k to $50k, as shown in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.7(c)
SC - 14/08/08 MOVED Cr Gangell, Seconded Cr Elgar that Council:
- Notes that an amount of $50k has been included in the 2008/09 Capital Budget for the upgrade of the Town of Bassendean’s public toilet facilities and that these funds will be used to develop designs and plans for replacement public toilets for Ashfield Reserve, Point Reserve, and Jubilee Reserve in that order; and
- Notes that any remaining funding from the 2008/09 allocation will be used to complete non-structural refurbishment of the remaining Town of Bassendean public toilet facilities.
CARRIED UNANIMOUSLY 7/0
Following interest, the Manger Asset Services gave an assurance that he will provide Councillors with information on automated/self cleaning toilets.
10.8 RFT CC021/2007-08 – Town of Bassendean Surplus & Obsolete Equipment Sale (Ref: PLES/TENDNG/3 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)
Report Summary
- Tenders were called for the disposal of surplus & obsolete equipment.
- Tenders closed at 2.00pm Tuesday 15 July 2008 with offers from 16 Tenderers for 79 of the 195 items on offer being received.
- The officer has assessed each tender submission and is recommending Council accept the highest offer for each item offered for tender.
COMMITTEE/OFFICER RECOMMENDATIONS – ITEM 10.8
SC – 15/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council:
1. Accepts the tender from Governor Stirling Senior High School for the purchase of Lots MI-01 to MI-20 for the total amount of $1,000 (GST Inclusive);
2. Accepts the tender from Leonie Squire for the purchase of lots 100, 178 & 278 for the total amount of $40 (GST Inclusive);
3. Accepts the tender from Chris Holmes for the purchase of lot 114 for the total amount of $21.50 (GST Inclusive);
4. Accepts the tender from Ken Goldsworthy for the purchase of lots 127, 128, 169, 170,175, 176, 182, 246, 250 & 260 for the total amount of $461.60 (GST Inclusive);
5. Accepts the tender from M. Conti for the purchase of lots 144, 145, 146,147, 167, 168, 192, 199, 228, 249, 259 & 261 for the total amount of $82.50 (GST Inclusive);
6. Accepts the tender from Sue Perkins for the purchase of lots 134 & 138 for the total amount of $202.00 (GST Inclusive);
7. Accepts the tender from W. McCracken for the purchase of lots 139, 140, 154 & 177 for the total amount of $1,595.00 (GST Inclusive);
8. Accepts the tender from Edward Rzepczynski for the purchase of lots 148, 150, 151, 152, 153, 155, 164, 198, 220, 293, & 294 for the total amount of $938.50 (GST Inclusive);
9. Accepts the tender from Megan Shirt for the purchase of lots 149 & 235 for the total amount of $105.00 (GST Inclusive);
10. Accepts the tender from Yvonne Zaffino for the purchase of lots 156, 173, 174, 229 & 290 for the total amount of $24.55 (GST Inclusive).
11. Accepts the tender from Travis Moore for the purchase of lots 163 & 201 for the total amount of $29.70 (GST Inclusive);
12. Accepts the tender from Ayden Mackenzie for the purchase of lots 237, 238, 243 & 244 for the total amount of $50 (GST Inclusive).
13. Approves to arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed of within tender RFT CC021/2007-08;
14. Sells the surplus and obsolete equipment by Private Treaty;
15. Approves the disposal of any surplus and obsolete equipment that is not sold at the completion of the Private Treaty process to a charity or community group nominated by Council; or dispose of by landfill if of no interest to the Town.
CARRIED UNANIMOUSLY 7/0
10.9 Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)
This item was dealt with earlier in the meeting.
10.10 Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
Report Summary
- July 2008 Council endorsed for public comment the draft suite of Strategic Streetscape Policies;
- July 2008 Council deferred the draft Outdoor Eating Facilities on Public Places Policy;
- A revised draft Outdoor Eating Facilities on Public Places attached to the August 2008 Standing Committee agenda is submitted to Council for consideration.
The Manager Asset Services left the Chamber, the time being 8.15pm.
The Manger Development Services left the Chamber, the time being 8.16pm and returned at 8.17pm.
The Manager Asset Services returned to the Chamber, the time being 8.18pm.
MOVED Cr Pule, Seconded Cr Elgar, that Council:
1. Receives the revised draft Outdoor Eating Facilities on Public Places Policy presented to the August 2008 Standing Committee agenda; and
2. Seeks community feedback until Friday 7 November 2008 on the revised draft Outdoor Eating Facilities on Public Places Policy.
LOST 1/6
Cr Elgar voted in favour of the motion. Crs Klein, Gangell, Brinkworth, Stubbs, Piantadosi and Pule voted against the motion.
Discussion took place with regard to advertising and a number of amendments were made to the draft. The updated draft policy, including the amendments, will be made available in the Ordinary Council Agenda of 26 August 2008.
COMMITTEE RECOMMENDATION – ITEM 10.10
SC – 16/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Receives the revised draft Outdoor Eating Facilities on Public Places Policy presented to the August 2008 Standing Committee agenda, as amended, and
2. Seeks community feedback until Friday 7 November 2008 on the revised draft Outdoor Eating Facilities on Public Places Policy.
CARRIED UNANIMOUSLY 7/0
Cr Gangell left the Chamber, the time being 8.48pm and returned at 8.50pm.
The Manager Leisure Services returned to the Chamber, the time being 8.52pm.
MOVED Cr Elgar, Seconded Cr Klein, that Council requests an Officer’s Report to ban smoking in outdoor eating areas.
LOST 3/4
Crs Klein, Gangell and Elgar voted in favour of the motion. Crs Brinkworth, Stubbs, Piantadosi and Pule voted against the motion.
Cr Stubbs left the Chamber, the time being 9.05pm.
10.11 Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)
Report Summary:
- Westcare Inc. has requested a rate concession.
- The Director of Corporate Services recommends a 50% concession, consistent with previous years.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.11
SC – 17/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Determines that Westcare Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and
- Provides a rate concession of 50% of the 2008/9 rates levied for 28 Hanwell Way, Bassendean, totalling $4,740.90 in accordance with Section 6.47 of the Local Government Act 1995, to Westcare Inc.
CARRIED UNANIMOUSLY 6/0
AT THE ORDINARY COUNCIL MEETING, THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.
The Manager Leisure Services left the Chamber, the time being 8.35pm.
10.12 Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)
Report Summary:
- Workpower Inc. has requested a rate concession.
- The Director of Corporate Services recommends a 50% concession, consistent with previous years.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12
SC – 18/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Determines that Workpower Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and
- Provides a rate concession of 50% of the 2008/9 rates levied for 76 Grey Street, Bassendean, totalling $ 6,230.87 in accordance with Section 6.47 of the Local Government Act 1995, to Workpower Inc.
CARRIED UNANIMOUSLY 6/0
AT THE ORDINARY COUNCIL MEETING, THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.
10.13 Partnership with Shire of Wiluna (Ref: GOVR/LREGLIA/25 Gary Evershed, Chief Executive Officer)
The Manager Development Services left the Chamber, the time being 9.10pm.
Report Summary
- Ms Samantha Tarling, the Town’s former Manager Ranger Services, is now the CEO of the Shire of Wiluna.
- The CEO has had initial discussions about forming a cooperative partnership with the Shire for mutual benefit.
- The CEO recommends “in principle” support and exploring the idea further.
Cr Gangell left the Chamber, the time being 9.11pm.
Cr Stubbs returned to the Chamber, the time being 9.12pm.
The Manager Development Services returned to the Chamber, the time being 9.13pm.
Cr Gangell returned to the Chamber, the time being 9.14pm.
The Manager Asset Services left the Chamber, the time being 9.14pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.13
SC – 19/08/08 MOVED Cr Elgar, Seconded Cr Klein, that Council advises the CEO of the Shire of Wiluna that it gives “in principle” support to a cooperative partnership with the Shire for mutual benefit and wishes to explore the partnership further through a dialogue between the CEOs leading to the development of a Memorandum of Understanding which will be brought back to Council at a later date for consideration.
CARRIED 4/3
Crs Klein, Gangell, Elgar and Pule voted in favour of the motion. Crs Brinkworth, Stubbs and Piantadosi voted against the motion.
10.14 Quarterly Reports for Quarter Ended 30 June 2008 (Ref: FINM/AUD/1 - Gary Evershed, Chief Executive Officer)
Report Summary:
- Council is requested to receive the Quarterly Reports for the Quarter ended 30 June 2008 and endorse the strategic priority targets for the current quarter.
The Presiding Member, Cr Piantadosi, vacated the Chair and left the Chamber, the time being 9.18pm.
Her Worship the Mayor, Cr Klein took the Chair, the time being 9.18pm.
The Manager Asset Services returned to the Chamber, the time being 9.20pm.
Cr Gangell left the Chamber, the time being 9.21pm.
The Presiding Member, Cr Piantadosi, returned to the Chamber, the time being 9.22pm.
Her Worship the Mayor, Cr Klein vacated the Chair and the Presiding Member resumed the Chair.
The Manager Asset Services left the Chamber, the time being 9.23pm.
Cr Gangell returned to the Chamber, the time being 9.23pm.
The Manager Asset Services returned to the Chamber, the time being 9.24pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.14
SC – 20/08/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council:
1. Receives the Quarterly Reports for the Quarter ended 30 June 2008, and
2. Endorses the strategic priority targets set by the CEO for the current quarter.
CARRIED UNANIMOUSLY 7/0
10.15 Timing of Pay Rise to Staff under Union Collective Agreement 2008-11 (Ref: – Gary Evershed, Chief Executive Officer)
Report Summary
- The term of the current Enterprise Bargaining Agreement (EBA) covering approximately 64% of Council staff expired on June 30 and no pay rise is due until a new Agreement is reached
- Council has approved financial parameters for the CEO to negotiate a Union Collective Agreement
- An Agreement “in principle” has been reached and the wording of a suitable agreement is to be finalised prior to a staff vote and lodging for registration with the Workplace Authority.
- Currently considerable delays are being experienced in processing the backlog of applications.
- In the circumstances the CEO recommends payment of the 2008-09 pay increase from 1 July 2008 at the point of lodging the document with the Workplace Authority not when the registration of the Agreement is completed which could take a further six months.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.15
SC – 21/08/08 MOVED Cr Elgar, Seconded Cr Klein, that Council endorses the CEO’s recommended course of action in awarding a pay rise consistent with the agreed negotiated position for the Union Collective Agreement backdated to 1 July 2008 at the time of lodgement of the Agreement with the Workplace Authority rather than at the time of registration.
CARRIED UNANIMOUSLY 7/0
10.16 Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008 (Ref: GOVN/CCLMEET/20 - Yvonne Zaffino, Council Support Officer)
Report Summary:
- Council is requested to receive the reports on meetings of the Youth Advisory Council (YAC) held on 4 March, 1 July and 5 August 2008
Cr Elgar left the Chamber, the time being 9.30pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.16
SC – 22/08/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that the report on meetings of the Youth Advisory Council held on 4 March, 1 July and 5 August 2008, be received.
CARRIED UNANIMOUSLY 6/0
10.17 Economic Development Advisory Committee Meeting held on 25 June 2008 (Ref: GOVN/CCLMEET/13 – Bob Gray, Economic Development Officer)
Report Summary
- Bendigo Bank presentation. The Mayor, Cr Klein presented a verbal report on this item. Bayswater and Noranda have branches of the Bendigo Bank that are understood to be successful and provide a substantial annual contribution to Council community development funds. The Committee recommends that Council requests a presentation be made to the EDAC by a representative of the Bendigo Bank.
- At the November 2007 and June 2008 Traders’ Forum events, traders asked for more and improved signage promoting OPR. Traders particularly wished to see A-frame signage allowed in OPR, improved signage at Guildford Road, and new signage at the West Road roundabout and on Wilson Street. The Economic Development Officer presented a report that included a survey of signage displayed at a selection of other Perth suburban Mainstreets. The Committee made some modifications to the Officer Recommendations contained in the report.
- The Economic Development Officer presented Notes on the Traders’ Forum held on 9th June 2008. These were received by the Committee.
- The Economic Development Officer presented a report covering EDO activities since the previous meeting of EDAC. This was received by the Committee.
The Director Corporate Services left the Chamber, the time being 9.30pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.17
SC – 23/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that:
1. The report on a meeting of the Economic Development Advisory Committee meeting, held on 25 June 2008, be received.
2. Council endorses the Committee’s proposal to invite a representative of the Bendigo Bank to make a presentation to the Economic Development Advisory Committee.
3. Action is taken in the short-term to assist traders by approving measures proposed in the Traders Forum, namely:
i) Reviewing the Thoroughfares Local Law to permit appropriate A-frame signs on footpaths in shopping precincts within the Town;
ii) Erect signs in West Road, north of the roundabout and on the corner of Wilson and Old Perth Road pointing to ‘Town Centre Shopping’ or similar brief message, and request Main Roads WA to repair or replace the sign on Guildford Road.
iii) Erecting, subject to site feasibility and trader contribution, a pole sign in OPR adjacent to the Bassendean Village Shopping Centre with ‘street sign’ sized identification of OPR trader names, and advise that traders can purchase directional signage; and
iv) In the medium term, develop an integrated approach to signage to assist the traders to formulate a more comprehensive marketing and promotion strategy.
CARRIED UNANIMOUSLY 6/0
Cr Elgar returned to the Chamber, the time being 9.31pm.
10.18 Audit & Risk Management Committee Meeting held on 9 July 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)
Report Summary:
- Council is requested to receive the report on a meeting of the Audit & Risk Management Committee held on 9 July 2008.
The Director Corporate Development returned to the Chamber, the time being 9.32pm.
The Director Operational Services left the Chamber, the time being 9.33pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.18
SC – 24/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council receives the report on a meeting of the Audit and Risk Management Committee held on 9 July 2008, be received.
CARRIED UNANIMOUSLY 7/0
10.19 Seniors’ Week Coordinating Committee Meeting held on 24 July 2008 (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)
Report Summary:
- Resignation of Committee member.
- Seniors Forum & Survey Discussed.
- Events Program Discussed.
- Shopping Centre Involvement.
- 2008/09 SW Operational Budget Discussed.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.19
SC – 25/08/08 MOVED Cr Pule, Seconded Cr Gangell, that Council:
- Receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 24 July 2008; and
- Receives the resignation from Mrs Joan Morgan from the Seniors’ Week Coordinating Committee.
- Endorses the Officer Recommendation as shown in the Confidential Report to the Standing Committee of 19 August 2008.
CARRIED UNANIMOUSLY 7/0
TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO A COUNCIL COMMITTEE.
10.20 Cultural Development Advisory Committee Meeting held on 6 August 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)
Report Summary:
- Public Events Report received.
- Cultural development Sponsorship requested.
- Community Events Sponsorships recommended.
- 2008/09 Cultural Program discussed.
- Draft Public Art Policy discussed.
OFFICER RECOMMENDATION – ITEM 10.20
That Council:
- Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
- Provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009;
- Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
- Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
- Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:
NAIDOC Week (includes $5k for 2009 event) $20,000
Avon Descent $2,000
Art Exhibition $30,000
Bassendean Festival $70,000
Australia Day Concert $42,500
Sculpture Park Exhibition $10,000
Photographic Exhibition (Planning for 2009) $3,000
Community Events Sponsorships $5,000
Cultural Plan Implementation $5,000
Public Art Acquisition $3,000
and
- Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.
The Presiding Member agreed to vote on item 2 of the Officer Recommendation separately.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20(a)
SC - 26/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009.
CARRIED 4/3
Crs Klein, Gangell, Elgar and Pule voted in favour of the motion. Crs Brinkworth, Stubbs and Piantadosi voted against the motion.
The Manager Asset Services left the Chamber, the time being 9.43pm.
A change to the 2008/09 Council Budget allocations for the Cultural events/projects was noted for which an absolute majority vote would be required at next week’s OCM.
Community Events Sponsorships and Cultural Plan Implementation have both been reduced by $5,000 respectively, with a $10,000 allocation being made to a sculpture park exhibition.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.20(b)
SC - 27/08/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council:
- Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
- Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
- Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
- Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:
NAIDOC Week (includes $5k for 2009 event) $20,000
Avon Descent $2,000
Art Exhibition $30,000
Bassendean Festival $70,000
Australia Day Concert $42,500
Sculpture Park Exhibition $10,000
Photographic Exhibition (Planning for 2009) $3,000
Community Events Sponsorships $5,000
Cultural Plan Implementation $5,000
Public Art Acquisition $3,000
and
- Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.
CARRIED UNANIMOUSLY 7/0
AT THE ORDINARY COUNCIL MEETING, POINT 4 IS TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND A 2008/09 BUDGET ALLOCATION.
The Manager Asset Services returned to the Chamber, the time being 9.47pm.
10.21 Local Studies Collection Management Committee Meeting of 7 August 2008 (Ref: GOVN/CCLMEET/3 – Allan Caddy, Manager Library & Information Services)
Report Summary
- To receive the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21
SC – 28/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008, be received.
CARRIED UNANIMOUSLY 7/0
It was noted with regret that the Local Studies Librarian, Ms Carol Leigh has tendered her resignation.
10.22 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008 (Ref: GOVN/CCL/MEET11 – Patrick Quigley, Manager Leisure Services)
Report Summary:
- Discounted Venue Hire Request supported.
- Contra Sponsorship Requests (2) discussed.
- Active Abilities Physical Activity Program Progress Report provided.
- 2008/09 Council Budget Capital Projects Discussed.
- Tree Leaning up against Recreation Centre recommended for removal.
- Financial Operating Report discussed.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.22
SC – 29/08/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council:
- Approves a discounted venue hire fee of $15.80 per hour for use of the Recreation Centre by SYRC for the 2008/09 financial year; and
- Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 August 2008.
CARRIED UNANIMOUSLY 7/0
AT THE ORDINARY COUNCIL MEETING POINT 1 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES DURING THE FINANCIAL YEAR.
10.23 Councillors Information Workshop held on 29 July 2008 (Ref: – Yvonne Zaffino, Council Support Officer)
Report Summary
- Council is requested to receive the notes of the Councillors’ Information Workshop held on 29 July 2008.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.23
SC – 30/08/08 MOVED Cr Gangell, Seconded Cr Pule, that the notes of the Councillors Information Workshop held on 29 July 2008, be received.
CARRIED UNANIMOUSLY 7/0
10.24 Financial Statements for the Period Ended 31 July 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
Report Summary
- Council is requested to receive the Financial Reports for the period ended 31 July 2008.
- The summary of Financial Activity shows the YTD operating income is 17% more and the expenditure is 23% less than the 2008/09 year to date budget.- The main reasons being- additional income from Grants in the month of July- reduced expenditure in the month of July due to cashflow restrictions.
- The Statements provide a comparison between actual and budget income and expenditure on year to date basis.
- The Notes accompanying the statements provide a detailed breakdown of the amounts.
- Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $56,136.82; > 60 days are $5,721.97; > 30days are $64,147.86, and current debts are $61,903.78. Total debtors $187,910.43.
The Manager Leisure Services left the Chamber, the time being 9.55pm and did not return.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.24
SC – 31/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that:
1. The Financial Reports for the period ended 31 July 2008, be received:
2. The Investment Report for the period ended 31 July 2008, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $621,146.59 for the period to 31 July 2008, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $187,910.43 as at 31 July 2008, be received.
CARRIED UNANIMOUSLY 7/0
10.25 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 30 June 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.25
SC – 32/08/08 MOVED Cr Elgar, Seconded Cr Brinkworth, that vouchers:
82324 – 82370 Municipal Fund – Commonwealth Bank
5817 - 5824 Trust Fund
2815 – 3048 Municipal Fund – EFT Vouchers
totalling $1,184,800.40 for payment.
CARRIED UNANIMOUSLY 7/0
10.26 Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)
A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.26
SC – 33/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY 7/0
10.27 Implementation of Council Resolutions
At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.
A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.27
SC – 34/08/08 MOVED Cr Elgar, Seconded Cr Pule, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 7/0
10.28 Calendar for September 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
A calendar of events for September 2008 was submitted to the Committee for consideration.
An amendment was made to the Small Business Centre East Metro meeting as shown in bold below:
Thu 25 Sep 7.00am Small Business Centre East Metro – Midland (Cr Elgar)
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.28
SC – 35/08/08 MOVED Cr Pule, Seconded Cr Gangell, that the Calendar for September 2008, as amended, be adopted.
CARRIED UNANIMOUSLY 7/0
10.29 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
The Common Seal was not attached to any documents during the reporting period.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.29
SC – 36/08/08 MOVED Cr Pule, Seconded Cr Gangell, that Council notes that the Common Seal was not attached to any documents during the reporting period.
CARRIED UNANIMOUSLY 7/0
11.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Pule
MOVED Cr Pule, that an Officer report be prepared for the investigation into better traffic management facilities at the location of Anzac Terrace and Troy Street in that:
1. A safety audit be carried out at this location to assess the situation.
2. The Anzac Terrace Primary School be contacted and advised that residents of the area are expressing concern with regards to safety issues at this location and to invite a reply from the School, as to what measures are felt to be fit.
3. Local residents of this location be canvassed to invite a reply on the safety issues of this location.
4. The responses be considered with a view to remedial action.
MOTION LAPSED FOR WANT OF A SECONDER
12.2 Notice of Motion – Cr Pule: Motion: Protocol on Respectfulness
Her Worship the Mayor, Cr Klein left the Chamber, the time being 10.23pm and returned at 10.25pm.
MOVED Cr Pule, Seconded Cr Klein, to reiterate the right of all Councillors to move a Motion or Motions at Council according to Standing Orders;
To show the Principle of Respectfulness and Cooperation of those rights to have a hearing at Council according to Standing Orders;
To show the Principle of Respectfulness of the right for all Councillors to seek information and assistance in the formulation of their Motion;
To self regulate Councillors not to over burden the Officers of the Town with unnecessary questions and thus take up excessive time and resources from the Core Business of running the Town;
To be Respectful to the Position of the CEO and other Officers of the Town and other Councillors;
1. A Respectful Attitude and Dialogue is agreed to by all parties concerned.
2. Where a Motion is found wanting by the CEO, a Respectful meeting to discuss a suitable format will be arranged between the CEO and the Councillor.
3. The refined Motion and all motions will be circulated to all Councillors as soon as possible to give Councillors the best opportunity to make well informed decisions.
4. Councillors respectfully seeking information will be encouraged and accorded assistance by all parties within practical constraints and priorities.
5. Councillors are advised to do their own research where ever possible and within the time frames to make well informed decisions.
LOST 2/5
Crs Klein and Pule voted in favour of the motion. Crs Gangell, Brinkworth, Stubbs, Elgar and Piantadosi voted against the motion.
12.3 Notice of Motion – Cr Pule: Motion: Prostitution Amendment Act 2008
MOVED Cr Pule, Seconded Cr Gangell, that:
1. A workshop be scheduled for Councillors to consider the State Government call on Local Governments to help refine it’s planning policy on brothels in reference to The Prostitution Amendment Act 2008;
2. Town Planning Officers recommendations be included as part of the workshop considerations; and
3. Any submissions emerging from the workshop be ratified at the next Ordinary Council Meeting and be forwarded to WALGA and relevant State Government Authorities.
LOST 2/5
Crs Gangell and Pule voted in favour of the motion. Crs Klein, Brinkworth, Stubbs, Elgar and Piantadosi voted against the motion.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
14.0 CONFIDENTIAL BUSINESS
MOVED Cr Elgar, Seconded Cr Pule, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 10.35pm.
CARRIED UNANIM0USLY 7/0
The Director Corporate Services, Manager Asset Services and Manager Development Services left the Chamber, the time being 10.35pm.
14.1 Youth Advisory Council - Addition and Removal of Members (Ref: GOVN/CCLMEET/20 – Ayden Mackenzie, Youth Development Officer)
This matter was considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it related to the personal affairs of people.
COMMITTEE RECOMMENDATION – ITEM 14.1
SC - 37/08/08 MOVED Cr Stubbs, Seconded Cr Klein, that Council adopts the Officer Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 19 August 2008.
CARRIED UNANIMOUSLY 7/0
14.2 Seniors’ Week Coordinating Committee – Nomination to Committee (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)
It was noted that this matter had been dealt with earlier in the meeting under Item 10.19.
14.3 Appointment of Community Members to Children and Family Services Committee (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)
This report was discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act to maintain the confidentiality of the names of the nominees.
The Director Corporate Development returned to the Chamber, the time being 10.38pm.
The Director Corporate Development left the Chamber, the time being 10.39pm and returned at 10.40pm.
COMMITTEE RECOMMENDATION – ITEM 14.3(a)
SC - 38/08/08 MOVED Cr Pule, Seconded Cr Stubbs that the Instrument of Appointment and Delegation be amended to include six community representatives inclusive of 1 indigenous representative and up to five deputies to the Committee.
CARRIED UNANIMOUSLY 7/0
COMMITTEE RECOMMENDATION – ITEM 14.3(b)
SC - 39/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that Council appoints the person shown in the Confidential Committee Recommendation attached to the Standing Committee Minutes of 19 August 2008.
CARRIED UNANIMOUSLY 7/0
Voting by secret ballot took place for the remaining Committee and Deputy positions.
COMMITTEE RECOMMENDATION – ITEM 14.3(c)
SC - 40/08/08 MOVED Cr Pule, Seconded Cr Stubbs that Council appoints five of the people shown in the Confidential Committee Recommendation attached to the Standing Committee Minutes of 19 August 2008 and the remaining 5 to be deputies.
CARRIED UNANIMOUSLY 7/0
MOVED Cr Stubbs, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 10.55pm.
CARRIED UNANIMOUSLY 7/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
15.0 CLOSURE
The next Standing Committee meeting will be held on Tuesday, 16 September 2008.
There being no further business, the Presiding Member declared the meeting closed, the time being 10.55pm.
