Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
SPECIAL COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY 7 OCTOBER 2008 AT 7.02PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
Her Worship the Mayor opened the meeting and welcome all those in attendance.
2.0 ATTENDANCES, APOLOGIES & APPLICATIONS FOR LEAVE OF ABSENCE
Attendance
Councillors
Her Worship the Mayor, Cr Tina Klein JP
Cr John Gangell
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Lynda Butler
Cr Sam Piantadosi JP
Cr Gerry Pule
Officers
Mr Graeme Haggart, Acting Chief Executive Officer
Mr Michael Costarella, Director Corporate Services
Mr Simon Stewert-Dawkins, Director Operational Services
Mr Philip Baker, Acting Director Community Development
Public
No members of the public were in attendance.
Nil.
4.0 REPORTS
4.1. Australian Council of Local Government (Ref: Graeme Haggart, A/CEO)
Report Summary
- The Prime Minister will host the inaugural meeting of the Australian Council of Local Government (ACLG) in Canberra on 18 November 2008;
- Mayors and Presidents of all LGA’s through out Australia are invited to attend.
- As the Mayor is unavailable to attend, Council is requested to determine what action to take on the ACLG meeting.
An amount of $2,640 per Councillor per annum is budgeted each year for Training and Conferences. At this time Councillors Gangell, Pule and Brinkworth have underspend on their allowance by more than $1,500, while Councillors Stubbs, Butler and Piantadosi have approximately $1,400, $1,300 and $600 available respectively.
This item has been brought to Council’s attention to allow notification be provided in time if necessary and to allow for any required forward planning.
OFFICER RECOMMENDATION – ITEM 4.1
That Council authorises the attendance of ____________ at the Inaugural Australian Council of Local Government meeting to be held in Canberra on 18 November 2008.
COUNCIL RESOLUTION – ITEM 4.1(a)
SCM - 01/10/08 MOVED Cr Pule, Seconded Cr Piantadosi, that Council authorises the attendance of Councillor Butler at the Inaugural Australian Council of Local Government meeting to be held in Canberra on 18 November 2008.
CARRIED UNANIMOUSLY 7/0
It was noted that Cr Butler had a current balance of approximately $1300 available in her training budget, however, as the cost of her attendance in Canberra is likely to exceed this sum, it was necessary to allocate an over budget expenditure to a maximum of $500.
COUNCIL RESOLUTION – ITEM 4.1(b)
SCM - 02/10/08 MOVED Cr Stubbs, Seconded Cr Piantadosi, that Council authorises an over budget expenditure to a maximum of $500 to meet the expenses of Cr Butler attending the Australian Council of Local Government meeting to be held in Canberra on 18 November 2008.
CARRIED BY AN ABSOLUTE MAJORITY 7/0
CARRIED BY AN ABSOLUTE MAJORITY IN ACCORDANCE WITH SECTION 6.8 (1) (B) OF THE LOCAL GOVERNMENT ACT 1995.
5.0 CONFIDENTIAL REPORTS
5.1 Application to Conduct New Year’s Eve Concert 2008 at Steel Blue Oval Bassendean (Ref: COUP/USAGE/3 - Graeme Haggart, Acting Chief Executive Officer & Patrick Quigley, Manager Leisure Services)
Report Summary
- The Town has been approached by a concert promoter to facilitate a New Year’s Eve Concert at Steel Blue Oval Bassendean on Wednesday 31 December 2008.
- Act/Chief Executive Officer and Manager Leisure Services recommends support for the Concert, subject to compliance with event conditions.
- Council is requested to consider the application for the NYE 2008 Concert.
COUNCIL RESOLUTION
SCM – 03/10/08 MOVED Cr Stubbs, Seconded Cr Pule, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 7.15pm.
CARRIED UNANIMOUSLY
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the officer report discussed details of a proposed contract to be entered into.
OFFICER RECOMMENDATION – ITEM 5.1
That Council:
1. Agrees to the staging of the New Year’s Eve Concert for 31 December 2008 at Steel Blue Oval Bassendean; and
2. Delegates to the Acting CEO the authority to enter into a licence agreement with the promoters under the general terms and conditions of the Big Day Out and Soundwaves Festival licence agreements based on the following fees:
a) a fee per ticket of $2.00 be negotiated with a minimum of $20,000;
b) in addition to (a) above a fee of $3,500 (non-refundable) be charged to cover Council’s costs associated with the event; and
c) a bond of $20,000 be deposited with the Town prior to the event from which Council reserves the right to recoup expenses incurred by the Town resulting from the event and to recoup costs from the Promoters in the event the costs exceed this amount.
It was agreed to add an additional point to the Council Resolution that the event must conclude no later than 1.00am on 1 January 2009.
COUNCIL RESOLUTION – ITEM 5.1
SCM – 04/10/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council:
1. Agrees to the staging of the New Year’s Eve Concert for 31 December 2008 at Steel Blue Oval Bassendean;
2. Delegates to the Acting CEO the authority to enter into a licence agreement with the promoters under the general terms and conditions of the Big Day Out and Soundwaves Festival licence agreements based on the following fees:
a) a fee per ticket of $2.00 be negotiated with a minimum of $20,000;
b) in addition to (a) above a fee of $3,500 (non-refundable) be charged to cover Council’s costs associated with the event; and
c) a bond of $20,000 be deposited with the Town prior to the event from which Council reserves the right to recoup expenses incurred by the Town resulting from the event and to recoup costs from the Promoters in the event the costs exceed this amount; and
3. Advises the promoter that the event must conclude no later than 1.00am on 1 January 2009.
CARRIED BY AN ABSOLUTE MAJORITY 7/0
POINT 2 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.
COUNCIL RESOLUTION
SCM – 05/10/08 MOVED Cr Brinkworth, Seconded Cr Butler, that the meeting proceeds with open doors, the time being 7.35pm.
CARRIED UNANIMOUSLY 7/0
As no members of the public were in attendance in the Chamber, the reading aloud of the motion passed behind closed doors was dispensed with.
6.0 CLOSURE
There being no further business, the Mayor declared the meeting closed at 7.36pm.
