Town of Bassendean: Agenda
back to the list of Agendas and Minutes >>>
TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 8 DECEMBER 2009, AT 7.00PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
His Worship the Mayor declared the meeting open and welcomed all those in attendance.
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer referred to a letter to the editor from Cr Gerry Pule published in the Eastern Reporter on 24 November regarding the Public Gallery & Question Time. Cr Pule’s letter criticises the public gallery and includes statements that the public are poorly informed and offer ill advised comments which do not serve the Town of Bassendean in a positive way. Mr Dreyer asked if Councillors would prefer the ratepayers not to question Council and whether Council has any intent of limiting the public’s right to make comments, ask questions or offer criticisms.
The Mayor assured Mr Dreyer that Council does not have an issue with members of the public and will continue to seek their feedback. The letter to the editor is one Councillor’s point of view and not the official position of the Town. The Town welcomes public feedback and will continue to do so.
Mr Ron Snelgar, 16 Anstey Road, Bassendean
Mr Snelgar referred to his questions raised at the OCM of 27 October 2009 and the reply from the Director Corporate Services dated 3 November 2009 and asked in light of advice that the Town first became aware of the impairment of the Council’s investment in the EMRC in August 2007, do they still concur with the Town’s auditors that the financial statements were properly drawn up as at 30 June 2007.
This question was taken on notice.
Mrs Tina Klein, 2 Wicks Street, Eden Hill
Mr Klein requested and was granted permission to make a correction to the Minutes of the last meeting. During public question time Mrs Klein was referring to the Working Report which is 20 pages long and wanted to know why Councillors weren’t notified that this document is available on the computer to read, rather than providing paper copies. The Minutes stated that Mrs Klein had asked why Councillors were not using their laptops at the meeting itself and this was not the intention of her question.
This amendment was noted.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer expressed concern as she feels Cr Pule’s letter to the editor maybe referring to her. Mrs Dreyer has a great interest in the Town and is disappointed that a Councillor is not encouraging ratepayers to provide feedback.
Following a further question in relation to Telstra frames which are still erected at Ivanhoe & Walter Road near the shops, the Director Operational Services advised that he has followed up with Telstra 3-4 times since Mrs Dreyer’s initial enquiries and undertook to follow this up again.
Mrs Tina Klein, 2 Wicks Street, Eden Hill
Mrs Klein apologised for omitting to state her name and address in her previous question and stated these details for the purpose of the Minutes.
The Mayor again reiterated the Town’s support for members of the public and expressed enthusiasm for them to ask questions during public question time. He further encouraged members of the public to contact Councillors directly outside this forum if they feel the need to do so.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Councillors
His Worship the Mayor, Cr John Gangell
Cr Sam Piantadosi (Deputy Mayor)
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Lynda Butler
Cr Gerry Pule
Cr Don Yates
Cr Kara Collins
Cr Michael Lewis
Apologies
Mr Michael Costarella Director Corporate Services
Officers
Mr Bob Jarvis Chief Executive Officer
Mr Simon Stewert-Dawkins Director Operational Services
Mr Graeme Haggart Director Community Development
Mr Brian Reed Manager Development Services
Ms Cathy Muraszko Minute Secretary
Public
Approximately 17 members of the public were in attendance.
Press
One member of the press was in attendance.
Ms Lynn Cameron on behalf of Casa Mia Montessori Community School and Mr Sweeney, School Treasurer, made a deputation with regard to item 10.3 – Offer to purchase Masonic Hall Site – 13 to 17 Wilson Street, Bassendean.
5.0 CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting held on 24 November 2009
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM1 – 1/12/09 MOVED Cr Pule, Seconded Cr Collins, that the minutes of the Ordinary Council meeting held on 24 November, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM1 – 2/12/09 MOVED Cr Piantadosi, Seconded Cr Collins, that the minutes of the Ordinary Council meeting held on 24 November 2009, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Mayor was pleased to announce that last week he was privileged to attend a Disability Services Commission Award Ceremony for Access & Inclusion called “Count Us In”. The Town won the Award and also won on a State level which highlights the tremendous work done in the community for Access & Inclusion.
The Director Community Development was invited to provide an overview of why the Town won the award which directly related to the Active Abilities Programme run by the Town.
The Mayor was pleased to make a presentation of gifts to two former Mayors and paid homage to their dedicated service and commitment to the Town over many years.
The first, former Mayor and Freeman of the Town, Cr John Cox, OAM JP and the second Mrs Tina Klein, former Mayor and a very long serving Councillor, who during her time on Council was part of the decision to redevelop the Bassendean Railway Station and to build the Bassendean Library.
Cr Cox was applauded for his service to the Town as was Mrs Klein, who requested permission to respond by way of a short speech, giving an overview of her involvement in the Town.
Nil
8.0 DECLARATIONS OF INTEREST
Cr Brinkworth disclosed an interest affecting impartiality with regard to Item 10.1.4.
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.1 Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
APPLICATION
The purpose of this report is to provide an overview of the Strategic Streetscape Planning process undertaken and for Council to adopt the “revised draft” Streetscape Master Plan and the Recommended Tree Species Information.
A minor amendment was made to the Alternative Officer Recommendation to switch the order of priority of Guildford Road and Old Perth Road as highlighted in bold below.
COUNCIL RESOLUTION - ALTERNATIVE OFFICER RECOMMENDATION – ITEM 9.1
OCM1 – 3/12/09 MOVED Cr Pule, Seconded Cr Collins, that:
1. Council adopts the “revised draft” Street Tree Master Plan and Recommended Tree Species Information;
2. In accordance to the annual allocated budget, Council implements the adopted Street Tree Master Plan via resident requests for street trees;
3. Council lists for future budget considerations, the planting of street trees, in priority order, for the following distributor roads:
- Old Perth Road;
- Guildford Road
- Walter Road East;
- Collier Road;
- Lord Street; and
- Morley Drive;
4. After 5 years, Council reviews the implementation progress of the adopted Street Tree Master Plan.
CARRIED UNANIMOUSLY 9/0
10.0 REPORTS
10.1 Reserves Sponsorship Signage Policy (Ref: PARE/POLCY/2 - Travis Moore, Recreation Development Officer
APPLICATION
The purpose of this report is for Council to consider endorsing the Draft Reserves Sponsorship Signage Policy for the purposes of public comment.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1
OCM1 – 4/12/09 MOVED Cr Yates, Seconded Cr Butler, that Council:
1. Receives the report on the Draft Reserves Sponsorship Signage Policy; and
- Endorses the Draft Reserves Sponsorship Signage Policy to be provided for a period of public comment prior to the final adoption of the Policy.
CARRIED UNANIMOUSLY 9/0
10.2 Application to Vary a Planning Condition - 27-29 May Holman Drive, Bassendean, Applicant: Securewest Developments (Ref: DA2009-140 Michael Whitbread, Senior Planning Officer)
APPLICATION
The purpose of this report is for Council to consider a retrospective planning application to vary a previous imposed planning condition for the location of security fencing on an industrial site.
The application proposes a variation to a Local Planning Policy.
OFFICER RECOMMENDATION – ITEM 10.2
That:
1. Council refuses the application for retrospective planning consent to permit a security fence along the front boundary of the site on Lots 821 & 822 (No’s 27-29) May Holman Drive as it would be contrary to the security fencing provision of Local Planning Policy No. 6 - Industrial Zone Development Design Guidelines; and
- The owner(s)of Lots 821 & 822 (No’s 27-29) May Holman Drive, Bassendean, be advised that unless then fence is relocated in accordance with condition 2 of the planning approval issued on the 19 May 2008 within 30 days, legal action will commence without further notice. MOTION LAPSED FOR WANT OF A MOVER AND SECONDER
Cr Stubbs suggested Item 3 of the Comments section of the Officer’s Report be considered and adopted.
COUNCIL RESOLUTION – ITEM 10.2
OCM1 - 5/12/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council approves the variation applied for and requests Officers review the policy with a view to varying this aspect of the policy to allow fences to the front boundary. The proviso is that another method of increasing the landscaping component to the street is developed.
CARRIED UNANIMOUSLY 9/0
10.3 Offer to Purchase Masonic Hall Site - 13 to 17 Wilson Street, Bassendean, Applicant: Casa Mia Montessori School (Ref:COUP/ACQ-D/1 - Michael Whitbread, Senior Planning Officer)
APPLICATION
A request has been received from the Casa Mia Montessori School to purchase the Masonic Hall site, which comprises three 1012m2 lot and the original Bassendean Masonic Hall (which includes the two adjoining vacant lots).
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.3
OCM1 – 6/12/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council advises the Casa Mia Montessori School that Council will be preparing documentation for the sale by tender of the Masonic Hall site located at 13 to 17 Wilson Street, Bassendean, pending resolution of questions regarding the heritage status of the Masonic Hall Buildings.
CARRIED UNANIMOUSLY 9/0
10.4 Proposed Lease with Optus Mobile Pty Ltd - Lot 2 Gallagher Street, Eden Hill, Applicant Property Logistics on behalf of Optus Mobile Pty Ltd (Ref: A8694 – Brian Reed, Manager Development Services)
APPLICATION
The purpose of this report is for Council to consider a lease with Optus Mobile Pty Ltd of Lot 2 Gallaher Street, Eden Hill.
OFFICER RECOMMENDATION – ITEM 10.4
That Council:
1. Advertises its intention to enter into a lease with Optus Mobile Pty Ltd for lot 2 Gallagher Street, Eden Hill, in accordance with section 3.58 of the Local Government Act 1995; and
- Seeks a legal opinion on the proposed lease.
LAPSED FOR WANT OF A MOVER & SECONDER
Council requested that a map be provided showing Optus’ preferred location and indicated their preference to determine exactly where they want the Tower before they advertise their intention to enter into a lease. Council also requested further options to consider as to proposed locations.
10.5 Food Act 2008 – Authorised Officers (REF PUBH/INSPEC/1 – Christine Devereux, Manager Environment and Ranger Services)
APPLICATION
The purpose of this report is to seek Council to appoint Authorised Officers under Division 3 section 122 of the Food Act 2008 (the Act).
Cr Yates requested a list of the Town’s authorised officers.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.5
OCM1 – 7/12/09 MOVED Cr Stubbs, Seconded Cr Butler, that Council:
1. Appoints the Manager Environment and Ranger Services and Environmental Health Officer employed with the Town as ‘Authorised Officers’ for the purposes of the Food Act 2008 under provisions of Sections 38 and 122(b);
2. Appoints the Town’s food safety risk assessment contractor as an ‘Authorised Officer’ under provisions of Section 122(a) of the Food Act 2008, subject to the limitation that such officer cannot undertake any enforcement activity under the Food Act 2008 on behalf of the Town, except for the issuing of an ‘improvement notice’;
3. Designates the Town’s ‘Authorised Officers’ to be ‘designated officers’ for the purposes of issuing ‘infringement notices’ under provisions of Section 126(2) and (3) of the Food Act 2008;
4. Delegates authority to the Manager Environment and Ranger Services/Authorised Officer to issue ‘prohibition notices’ and instigate prosecutions under the Food Act 2008;
5. Designates the Chief Executive Officer responsible for authorised officers, to be a ‘designated officer’ to extend and revoke ‘infringement notices’ under provisions of Section 126(6) and (7) of the Food Act 2008;
6. Designates the Town’s Chief Executive Officer as the ‘designated officer’ to receive payment from ‘infringement notices’ under provisions of Section 126(3) and (13); and
7. Amends the Town’s Delegated Authority Register to reflect the resolutions in items 1 to 6 above.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
10.6 Notice of Motion – Cr Yates: Revisit the Streetscape Design Options (Ref: Brian Reed, Manager Development Services)
APPLICATION
The purpose of this report is to clarify what is required by Council to satisfy Council’s resolution.
Cr Stubbs left the Chamber, the time being 8.27pm and returned at 8.35pm.
OFFICER RECOMMENDATION – ITEM 10.6
That Council clarifies what is required by OCM – 35/06/09.
As Cr Yates tabled information clarifying the requirements of OCM – 35/06/09, the Officer Recommendation above was withdrawn.
10.7 Proposed Local Planning Policy – Trees on Development Sites (Ref: DABC/POLCY/1 – Brian Reed, Manager Development Services.
APPLICATION
Council is asked to consider a planning policy dealing with trees on development sites.
Cr Brinkworth left the Chamber, the time being 8.50pm.
The CEO left the Chamber, the time being 8.51pm.
Cr Brinkworth returned to the Chamber, the time being 8.52pm.
The CEO returned to the Chamber, the time being 8.55pm.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.7
OCM1 – 8/12/09 MOVED Cr Butler, Seconded Cr Collins, that Council advertises its intention to adopt the Local Planning Policy dealing with Trees on Development sites under Clause 2.4.1 of the Local Planning Scheme No. 10, included in the Attachment Section of the Ordinary Council Agenda of 10 November 2009.
CARRIED 7/2
Crs Gangell, Brinkworth, Stubbs, Butler, Yates, Collins and Lewis voted in favour of the motion. Crs Piantadosi and Pule voted against the motion.
10.8 Major Land Transaction - Business Plan, Sale of Property, Lot 3; 85 Old Perth Road, Bassendean (Ref:A4041 – Brian Reed, Manager Development Services)
APPLICATION
The purpose of this report is to seek Council’s endorsement of a Business Plan prepared by Staff for the sale of the above Property.
Cr Piantadosi left the Chamber, the time being 9.00pm.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.8
OCM1 – 9/12/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council endorses the Business Plan for the Sale of Lot 3; 85 Old Perth Road, Bassendean, and advertises it for public comment for a 6 week period.
CARRIED UNANIMOUSLY 8/0
10.9 Seniors and Disability Services Ashfield Extension. Building a Wall to Enclose the Day Centre Outside area to Improve Services for People with Dementia (Ref: LEGL/AGMT/35, Philip Baker, Manager Seniors and Disability Services)
APPLICATION
To request Council to approve to amend the building contract to facilitate the provision of a safe and secure area, clear of visual and other sensory distractions, for people with dementia attending the Day Centre through the construction of a wall.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.9
OCM1 - 10/12/09 MOVED Cr Butler, Seconded Cr Pule, that Council approves a variation to the building contract to include the construction of a wall to enclose the outside area of the Day Care Centre located at 2 Colstoun Road, Ashfield, subject to:
1. Formal approval being granted for the variation from Lotterywest and Home and Community Care; and
2. The variation can be achieved within the acquired project grant funds.
CARRIED UNANIMOUSLY 8/0
10.10 Acceptance of Keep Australia Beautiful Litter Prevention Grant (Ref: GRSU/APPS-D/27 – Ayden Mackenzie, Youth Development Officer)
APPLICATION
Council is requested to accept funding from the Keep Australia Beautiful Council (WA) Inc. for the amount of $3,000.00 (inc GST) to support of the Youth Advisory Council to engage with young people at the Skate Park to determine their perception towards littering with an aim of changing attitudes.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.10
OCM1 - 11/12/09 MOVED Cr Pule, Seconded Cr Brinkworth, that Council:
1. Accepts the Keep Australia Beautiful Litter Prevention grant funding to allow the Youth Advisory Council to develop a litter prevention program;
2. Amends the 2009/10 Budget to reflect the additional $3,000 (inc GST) income and expense; and
3. Authorises expenditure of the funds in accordance with section 6.8(1)(b) of the Local Government Act.
CARRIED UNANIMOUSLY 8/0
10.11 Dudley Robinson Youth Award (Ref: COMR/AVADP/1 ` Mackenzie, Youth Development Officer)
APPLICATION
The purpose of the report is to information Council on the outcome of the call for nominations for the Dudley Robinson Youth Award and to determine what action, if any, to take on the Award.
The Manager Development Services left the Chamber, the time being 9.02pm and returned at 9.03pm.
A minor addition was made to the Officer Recommendation to include the words “being residents of Bassendean” in point 1 as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.11
OCM1 - 12/12/09 MOVED Cr Brinkworth, Seconded Cr Pule, that:
1. The Dudley Robinson Award Policy be amended to being financial assistance to young people (being residents of Bassendean) to represent the State or Commonwealth in recognised sporting, performance arts and academic pursuits, including youth leadership activities; and
- The amended policy be referred to Council for adoption.
CARRIED UNANIMOUSLY 8/0
10.12 Proposed Schedule of Committee Meetings for 2010 (Ref: GOVN/CCLLMEET/1 – Yvonne Zaffino, Council Support Officer)
Report Summary
- Council is requested to consider adopting the following dates for its Committee meetings and key events for 2010.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.12
OCM1 - 13/12/09 MOVED Cr Pule, Seconded Cr Brinkworth, that Council:
1. Adopts the following Committee meeting dates for 2010;
Access & Inclusion Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 10.00am on Wednesdays on the following dates:
3 March, 2 June, 1 September and 8 December;
Audit and Risk Management Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean at 12.30pm on Wednesdays on the following dates:
17 February, 19 May, 25 August, and 24 November;
Children and Families Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 7.00pm on Wednesdays on the following dates:
24 February, 28 April, 28 July and 27 October;
Cultural Development Advisory Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 6.00pm on Wednesdays on the following dates:
3 February, 5 May, 11 August and 8 December;
Cyril Jackson Physical Education & Community Recreation Centre Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean at 8.30am on Thursdays on the following dates:
11 February, 13 May, 12 August and 11 November;
Hyde Retirement Village Annual General meeting to be held in the Bassendean Seniors and Community Centre, 50 Old Perth Road, Bassendean, at 1.00pm on Monday, 13 September;
Local Emergency Management Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean at 10.00am on Wednesdays on the following dates:
24 February, 26 May, 25 August and 3 November.
Local Studies Collection Management Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean at 9.00am on Thursdays on the following dates:
4 February, 4 March, 3 June, 5 August, 7 October and 4 November;
Old Perth Road Markets Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean at 7.00pm on Mondays, as and when required:
Seniors’ Week Co-ordinating Committee meetings to be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 12.30pm on Thursdays on the following dates:
11 March, 19 August, 9 September and 18 November;
Youth Advisory Council meetings to be held at the Bassendean Youth Service, 85 – 87 Old Perth Road, Bassendean, at 5.00pm on Thursdays on the following dates:
4 February, 4 March, 8 April, 6 May, 3 June, 8 July, 5 August, 9 September, 7 October, 4 November, and 9 December;
- Adopts the following dates for citizenship ceremonies:
Tuesday 26 January 2010 – Australia Day
Tuesday 20 April 2010
Tuesday 20 July 2010
Tuesday 19 October 2010
- Holds a Mayoral Dinner on Friday 20 August 2010.
CARRIED UNANIMOUSLY 8/0
10.13 Children Services Lotterywest Grant Funding Application (Ref: ILET-2159309 – Michelle Hillary, Manager Children Services
APPLICATION
The purpose of this report is to advise Council of the verbal approval by lotteries commission for $23,351.00 for playground and literacy upgrades at Wind in the Willows, and obtain Council approval for a budget amendment to receive and spend the funds.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.13
OCM1 - 14/12/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:
1. Accepts grant funding from Lotterywest for playground and literacy upgrades at Wind in the Willows Child Care Centre;
2. Amends the 2009/10 Budget to reflect the additional $23,351 income and expense; and.
- Authorises expenditure of the funds in accordance with section 6.8 of the Local Government Act.
CARRIED BY AN ABSOLUTE MAJORITY 8/0
10.14 Proposed Attendance at the 10th Global Conference on Ageing – Cr Brinkworth (Ref: GOVNCCLMEET/1 – Sue Perkins, Executive Assistant)
Cr Brinkworth disclosed interest affecting impartiality and left the Chamber, the time being 9.05pm.
APPLICATION
Cr Brinkworth has expressed an interest in attending a conference in Melbourne in May 2010, and has sought Council’s permission to use part of her training allowance for this purpose.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.14
OCM1 - 15/12/09 MOVED Cr Pule, Seconded Cr Butler, that Council approves the attendance of Cr Brinkworth, as a delegate, to the 10th Global Conference on Ageing to be held in Melbourne from 3-6 May 2010, with the conference and accommodation costs of approximately $1,631 to be drawn from Cr Brinkworth’s training budget.
CARRIED UNANIMOUSLY 7/0
Cr Brinkworth returned to the Chamber, the time being 9.05pm.
Cr Piantadosi returned to the Chamber, the time being 9.06pm.
The Director Operational Services left the Chamber, the time being 9.06pm and returned at 9.08pm.
10.15 Audit and Risk Management Committee Meeting held on 11 November 2009 (Ref: GOVN/CCLMEET18 – Mike Costarella, Director Corporate Services)
APPLICATION
Council is requested to receive the report on a meeting of the Audit and Risk Management Committee held on 11 November 2009.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.15
OCM1 - 16/12/09 MOVED Cr Pule, Seconded Cr Collins, that the:
1. Town of Bassendean’s Audited Annual Financial Statements for the year ended 30 June 2009, be adopted;
2. Independent Audit report from Macri and Partners be received.
3. Minutes of the Audit and Risk Management Committee meeting held on 11 November 2009, be received.
CARRIED UNANIMOUSLY 9/0
10.16 Seniors’ Week Coordinating Committee Meeting held On 12 November 2009 (Ref: GOVN/CCLMEET/2– Ross Rayson, Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to receive the minutes of the Seniors’ Week Coordinating Committee Meeting held on 12 November 2009.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.16
OCM1 - 17/12/09 MOVED Cr Collins, Seconded Cr Lewis, that Council receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 12 November 2009.
CARRIED UNANIMOUSLY 9/0
10.17 Old Perth Road Markets Committee Meeting held on 30 November 2009 (Ref: William Barry, Economic Development Officer)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Old Perth Road Markets Committee held on 30 November 2009.
The Director Community Development left the Chamber, the time being 9.25pm and returned at 9.26pm.
OFFICER RECOMMENDATION – ITEM 10.17
That Council receives the report on a meeting of the Old Perth Road Markets Committee held on 30 November 2009.
Lengthy discussion took place on the issue of Declarations of Interest and the request to the Minister for exemption, and some members of Council expressed concern at the Committee proceeding without the Minister’s exemption being granted first.
Cr Collins left the Chamber, the time being 9.35pm.
COUNCIL RESOLUTION – ITEM 10.17
OCM1 - 18/12/09 MOVED Cr Piantadosi, Seconded Cr Butler that this item be deferred.
CARRIED 6/2
Crs Piantadosi, Brinkworth, Stubbs, Butler, Yates and Lewis voted in favour of the motion. Crs Gangell and Pule voted against the motion.
10.18 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 Michael Whitbread, Senior Planning Officer)
The Manager Development Services reported on the planning decisions under Delegated Authority since those reported to the last Council meeting:
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.18
OCM1 - 19/12/09 MOVED Cr Stubbs, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY 8/0
10.19 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.19
OCM1 - 20/12/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that the report on the use of the Common Seal be received.
CARRIED UNANIMOUSLY 8/0
10.20 Implementation of Council Resolutions
At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.
A table detailing those resolutions of the Council that are currently in the process of being implemented was received.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.20
OCM1 - 21/12/09 MOVED Cr Stubbs, Seconded Cr Butler, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 8/0
Cr Collins returned to the Chamber, the time being 9.38pm.
10.21 Calendar for January 2010 (Ref: Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION - ITEM 10.21
OCM1 - 22/12/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for January 2010 be adopted.
CARRIED UNANIMOUSLY 9/0
10.22 Financial Statements for the Period Ended 30 November 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)
APPLICATION
The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, was provided as a separate attachment.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.22
OCM1 - 23/12/09 MOVED Cr Butler, Seconded Cr Collins, that the:
1. Financial Reports for the period ended 31 November 2009, be received;
2. Statement of Outstanding Creditors’ accounts in the amount of $409,623.24 for the period to 31 November 2009, be received; and
3. Statement of Outstanding Debtors’ accounts in the amount of $93,370.23 as at 31 November 2009, be received.
CARRIED UNANIMOUSLY 9/0
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Mrs Tina Klein, 2 Wicks Street, Eden Hill
Mrs Klein referred to Item 10.4 and asked what Officers should do in consultation with Optus given the absence of a motion, and whether an alternate motion should be considered.
The CEO advised that the absence of a motion meant that the Town is not proposing to use this land requested for the Optus Tower.
Mrs Klein expressed an objection to the residents of North Ward being referred to as working class.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Gangell: Extension of Town Centre Area Zoning
Cr Gangell had advised in writing that he wished to move the following motion:
“MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report on the process required to extend the Town Centre Area Zoning to Rosetta Street, Bassendean”.
The CEO left the Chamber, the time being 9.42pm and returned at 9.46pm.
COUNCIL RESOLUTION – ITEM 12.1
OCM1 - 24/12/09 MOVED Cr Yates, Seconded Cr Piantadosi, that this item be deferred to obtain further information to be presented to a subsequent future OCM.
CARRIED 8/1
Crs Piantadosi, Brinkworth, Stubbs, Butler, Pule, Yates, Collins and Lewis voted in favour of the motion. Cr Gangell voted against the motion.
12.2 Notice of Motion – Cr Stubbs: Councillor Operating Budget Requests
Cr Stubbs had advised in writing that she wished to move the following motion:
The Manager Development Services left the Chamber, the time being 10.00pm and returned to the Chamber, the time being 10.02pm.
The Director Operational Services left the Chamber, the time being 10.05pm and returned at 10.08pm.
COUNCIL RESOLUTION – ITEM 12.2(a)
OCM1 – 25/12/09 MOVED Cr Gangell, Seconded Cr Butler that this motion be put.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – ITEM 12.2(b)
OCM1 - 26/12/09 MOVED Cr Stubbs, Seconded Cr Butler, that Council receives a report on introducing the opportunity for Councillor Operating Budget Requests in the annual report process. That requests be limited to an amount of $5,000. That requests be identified and submitted to the CEO by 31st January each year, to enable accurate costing prior to the budget process. That requests align with the Town’s Strategic Plan.
CARRIED 7/2
Cr Piantadosi, Brinkworth, Stubbs, Butler, Yates, Collins and Lewis voted in favour of the motion. Crs Gangell and Pule voted against the motion.
12.3 Notice of Motion – Cr Pule: Playgroup Facilitator
Cr Pule had advised in writing that he wished to move the following motion:
“That a report be provided to Council regarding the feasibility of engaging a Playgroup Facilitator.
1. That the Playgroup Facilitator be engaged on a possible dedicated part of day basis;
2. That a dedicated location be considered;
3. That dedicated equipment be considered in the same location;
4. That a possible location could be the Ashfield Children Facility;
5. That reference be made to the Family and Children Advisory Committee for the provision of these Services; and
6. That this be included as considerations for the coming Budget Review.”
MOTION LAPSED FOR WANT OF A SECONDER
12.4 Notice of Motion – Cr Pule: Integrated Children and Family Centre
Cr Pule had advised in writing that he wished to move the following motion:
A minor amendment was noted in that the proposed Netball Courts should be proposed Basketball Courts as highlighted in bold below.
“MOVED Cr Pule, Seconded Cr Yates, that a report be provided to Council regarding the feasibility of including an Integrated Children and Family Centre at the proposed Basketball Courts at the Cyril Jackson site, or at the current Administration Offices in Old Perth Road, when these become available with the refurbishment of the Civic Centre.
1. That these be included as considerations for the coming Budget Review; and
- That reference be made to the Family and Children Services Committee for the types and range of Integrated Services.”
Cr Butler left the Chamber, the time being 10.25pm and returned at 10.27pm.
Cr Pule withdrew this Notice of Motion.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
COUNCIL RESOLUTION – ITEM 14.0 (a)
OCM1 - 27/12/09 MOVED Cr Butler, Seconded Piantadosi, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 10.30pm.
CARRIED UNANIMOUSLY 9/0
All members of the public were excluded from the Chamber, the time being 10.30pm.
14.1 Community Representative Nomination for Seniors’ Week Coordinating Committee – 2009 to 2011 (Ref: GOVN/CCLMEET/2 – Travis Moore, Recreation Development Officer)
APPLICATION
Council is requested to consider accepting a late nomination for the Seniors’ Week Coordinating Committee for a two year period, expiring on the next ordinary Local Government Election Day.
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (b) of the Local Government Act 1995, as the Officer report discussed information of a personal nature.
COUNCIL RESOLUTION – ITEM 14.1
OCM1 – 28/12/09 MOVED Cr Stubbs, Seconded Cr Collin, that Council appoints Miss Shelley Harwood to its Seniors’ Week Coordinating Committee for a two years period, expiring on the next ordinary Local Government Election Day, unless otherwise indicated.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
14.2 Premier’s Australia Day Active Citizenship Awards (Ref: COMR/AWADP/2 – Ross Rayson, Manager Recreation & Culture)
APPLICATION
For Council to determine the 2010 Premier’s Australia Day Active Citizenship award recipients from nominations received.
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (b) of the Local Government Act 1995, as the Officer report discussed information of a personal nature.
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 14.2
OCM1 – 29/12/09 MOVED Cr Pule, Seconded Cr Collins, that:
1. The Premier’s Australia Day Active Citizenship Awards be awarded to the nominees listed in the confidential attachment to the Ordinary Council Agenda of 8 December 2009; and
2. Details of the recipients be embargoed until the ceremony to be held on 26 January 2010.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – ITEM 14.0(b)
OCM1 – 30/12/09 MOVED Cr Piantadosi, Seconded Cr Butler, that the meeting proceeds with open doors, the time being 10.35pm.
CARRIED UNANIMOUSLY 7/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
The next Ordinary Council meeting will be held on Tuesday, 19 January 2010.
There being no further business, the Mayor declared the meeting closed, the time being 10.35pm.
