Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 22 SEPTEMBER 2009, AT 7.00PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
Her Worship the Mayor declared the meeting open and welcomed all those in attendance.
Mr Gerry Coleman, 11A Harcourt Street, Bassendean
Mr Coleman referred to Lot 103 Iveson Place, Bassendean and asked why the public was not made aware, that even after rubbish is removed from the site, a building restriction prevents the building of any permanent structure on certain parts of the site.
The Mayor advised that a tender document is available complete with a Geotechnical report, and any purchaser will know exactly what is involved in purchasing the land.
Mr Coleman asked why the Building Restriction from the Water Corporation, which restricts building on certain parts of the boundary, was not disclosed.
The Manager Development Services advised that there is no easement on the title from the Water Corporation and that any plans for building would need to be submitted to them for approval.
Mr Coleman asked why the Geotechnical Report states that the land lies within a floodplain, however, according to Town’s tender document the land lies outside floodplain.
The Manager Development Services advised that he believes the land is outside the floodplain and whilst the Geotechnical Report provides contrary advice, it was not prepared by the Town and they cannot be responsible for it.
Mr Coleman asked if the land is contaminated and if Council dumped rubbish on this site.
The Mayor advised that the Town bought the land back and did everything required of them and more. The land is not contaminated according to the Environmental Protection Authority, however, holds some uncontrolled fill, details of which are fully disclosed in the tender document.
Mr Bill Busby, Ashfield Soccer Club
Mr Busby queried what is being done with repairs and maintenance of the Town’s sporting ovals and expressed particular concern with Ashfield Reserve.
The Manager Asset Services advised that the bore pump was removed from Ashfield Reserve for servicing, however, it was found that it needs replacing and an order has been recently raised to do this. An order has also been raised to replace the irrigation cabinet and this equipment will be up and running in time for the warmer weather. There has been some problems with Parramatta grass, particularly on the soccer pitch and advice has been sought from a Turf Management Specialist. When some pricing and a timeframe is confirmed, it is the intention of the Manager Asset Services to call a meeting with the various user groups. Fertilising of the reserves has continued in the meantime.
Mr Busby advised of a possibility of volunteer labour to assist the Town. Whilst the Manager Asset Services appreciated the offer, he advised that the process planned to eradicate the Parramatta grass is a fairly quick and cheap process, and any additional labour would not be required.
Mr Busby referred to the Town’s Physical Activity Program and reiterated the fact that the Ashfield Soccer Club facilities are available for community use, however, certain areas require ventilation in order to meet Occupational Health and Safety standards, and asked that Council consider providing funding to make this improvement.
The Mayor advised that this request would be taken on notice as the budget for 2009/10 has already been set.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Councillors
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Lynda Butler
Cr Sam Piantadosi
Cr Gerry Pule
Cr John Cox
Cr Don Yates
Officers
Mr Bob Jarvis CEO
Mr Mike Costarella Director Corporate Services
Mr Graeme Haggart Director Community Development
Mr Simon Stewert-Dawkins Director Operational Services
Mr Brian Reed Manager Development Services
Mr Ian McDowell Manager Asset Services
Mrs Cathy Muraszko Minute Secretary
Leave of Absence
Nil
Apologies
Nil
Public
12 members of the public were in attendance.
Press
No members of the press were in attendance.
Nil
5.1 Ordinary Council Meeting held on 8 September 2009
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM2 – 1/09/09 MOVED Cr Piantadosi, Seconded Cr Pule, that the minutes of the Ordinary Council meeting held 8 September 2009, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM2 – 2/09/09 MOVED Cr Piantadosi, Seconded Cr Cox, that the minutes of the Ordinary Council meeting held on 8 September 2009, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
6.1 2009/10 Rates Incentive Prize Winners
The Town and a number of sponsors offer prizes to ratepayers who paid their 2009/10 rates in full within 35 days. The following winners were drawn by random selection by computer.
The Mayor advised that the prizes from the Swan Football Club had not yet been received by the Town and would be sent out as soon as they were available.
NAME |
PRIZE |
Ashley SHEARDOWN |
TOB $500 |
David CASTALDINI |
TOB $500 |
John Stanley SHAW |
TOB $500 |
Basil BROWN |
TOB $500 |
Roma PATRICK |
TOB $500 |
Dianne WESTLAKE |
TOB $500 |
Karen Lee HERRIDGE |
TOB $500 |
Lorena SAINT |
TOB $500 |
Walter ERA |
TOB $500 |
Christopher CARTER |
TOB $500 |
James BRADFORD |
CBA $250 |
Michelle DRAPER |
Esplanade Hotel Overnight Package |
Gerhard PAPKE |
Swan Football Club |
Joseph VACCARI |
Swan Football Club |
John PIETERSEN |
Swan Football Club |
Antonio GAGLIARDI |
Swan Football Club |
Ceccilie HOLMES |
Swan Football Club |
Lynne COLE |
Swan Football Club |
Nicole DOWNEY |
Swan Football Club |
Leonard TELFORD |
Swan Football Club |
Mark COLEMAN |
Swan Football Club |
Ivor LADWIG |
Swan Football Club |
Graeme SULLIVAN |
WASO Double passes |
Sergio PERROZZI |
WASO Double passes |
Dorothy REYNOLDS |
Catalano Seafood Voucher |
The following were in attendance to receive their prizes.
Mr Ashley Sheardown
Mr John Stanley Shaw
Ms Lorena Saint
Mr Walter Era
Mr Christopher Carter
6.2 Wedding Anniversary – Anne and Allan Brinkworth
The Mayor congratulated Cr Brinkworth and her husband Allan on 50 years of marriage and presented a flower arrangement to the couple.
Nil
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.1 Notice of Motion: Cr Yates - Exchange of Properties for Immediate Sale
The following Notice of Motion was deferred at 8 September 2009 Ordinary Council meeting (OCM1 - 23/09/09 refers).
Note: This matter is to be considered as a separate item, listed at 10.1 of this agenda, which may satisfy (in part) the Notice of Motion, and Part 2 of the Notice of Motion is subject to a scheduled workshop to be held on 29 September 2009.
Cr Yates had advised in writing that he wished to move the following motion at the 8 September 2009 Ordinary Council meeting.
BACKGROUND
The block known as 14 Iveson St has known geotech issues. There is a recently passed motion that requires a corrective plan, timetable and budget to be developed for such blocks. To attempt to sell the block could cause serious PR issues for Councillors and the Town. There are better options with greater returns possible. The current tender documents appear to have a number of 'problems'. The sewer line in one corner of the property may stop the remediation of the total lot as a retaining wall on the property line cannot be constructed.
MOTION
- “That the proposed sale of 14 Iveson Street be stopped and compensation for sale costs be paid if appropriate to the selling agent, so revoking the previously passed motion to seek tenders for the sale of the property, closing in September 2009; and
- That the Town commences the necessary steps to separately make available for purchase the blocks known as 48 Rugby Street, 33 Second Avenue and 12 Lyneham Place, provided these blocks do not have known geotech or other issues that may stop an appropriate sale without restrictions, and under the competitive arrangements recently passed by Council.”
The Local Government Act 1995 s. 5.25(1)(e) states that if a decision has been made at a council or a committee meeting then any motion to revoke or change the decision must be supported by at least 3 Councillors, inclusive of the mover.
Crs Gangell and Piantadosi have advised that they support the motion.
Cr Yates withdrew this Notice of Motion pending discussion later in the meeting under Item 10.1.
9.2 Notice of Motion: Cr Pule - Local Government Convention Awards 2010 WALGA
The following Notice of Motion was deferred at 8 September 2009 Ordinary Council meeting (OCM1 - 22/09/09 refers) to give the CEO the opportunity to liaise with WALGA with regard to these awards.
Cr Pule had advised in writing that he wished to move the following motion at the 8 September 2009 Ordinary Council meeting:
“That the Chief Executive Officer of the Town of Bassendean, prepare nominations, including in it all the merits for dedicated service over many years to the Town of Bassendean and present, for Council’s consideration for submission to the appropriate awards at the next 2010 Local Government Convention, for the Mayor, Cr Klein and Cr Brinkworth.”
ADDITIONAL INFORMATION
WALGA has provided information relating to its Honours Policy for 2009, which provides the criteria for each WALGA Award. This information is attached to the agenda for Councillors’ information.
The Mayor disclosed an interest in the above item, vacated the Chair and left the Chamber, the time being 7.24pm.
Cr Brinkworth disclosed an interest in the above item and left the Chamber, the time being 7.24pm.
The Deputy Mayor took the Chair, the time being 7.24pm.
It was agreed that this item should be considered behind closed doors due to the notice of motion dealing with people and awards.
COUNCIL RESOLUTION – ITEM 9.2
OCM2 - 3/09/09 MOVED Cr Pule, Seconded Cr Yates that this item be discussed behind closed doors and accordingly be deferred and discussed under Confidential Business later in the meeting.
CARRIED 5/2
Crs Stubbs, Butler, Pule, Cox and Yates voted in favour of the motion. Crs Gangell and Piantadosi voted against the motion.
The Mayor returned to the Chamber, the time being 7.25pm. The Deputy Mayor vacated the Chair and the Mayor resumed the Chair.
Cr Brinkworth returned to the Chamber, the time being 7.25pm.
10.0 REPORTS
10.1 RFT CC071: Sale of Land – 14 Iveson Place, Bassendean (Ref: COUP/TENDNG/7 – Ken Cardy, Contracts & Support Services Coordinator & Ian McDowell, Acting Director Operational Services)
APPLICATION
The purpose of this report is to present to Council the result of tenders received for RFT CC071/2008-09 Sale of Land – 14 Iveson Place, Bassendean.
OFFICER RECOMMENDATION – ITEM 10.1
That:
1. Council does not accept any tender received for the disposition of the vacant land at 14 Iveson Place, Bassendean, as the tenders received were well below the sworn valuation;
2. Council offers 14 Iveson Place, Bassendean, for sale by way of Offer and Acceptance; and
3. Staff seek quotations from local real estate agents for the sale of the land.
The Mayor agreed to vote on each item separately.
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.1(a)
OCM2 – 4/09/09 MOVED Cr Butler, Seconded Cr Yates, that Council does not accept any tender received for the disposition of the vacant land at 14 Iveson Place, Bassendean, as the tenders received were well below the sworn valuation;
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.1(b)
OCM2 - 5/09/09 MOVED Cr Butler, Seconded Cr Yates, that Council offers 14 Iveson Place, Bassendean, for sale by way of Offer and Acceptance.
CARRIED 5/4
Crs Klein, Brinkworth, Stubbs, Butler and Cox voted in favour of the motion. Crs Gangell, Piantadosi, Pule and Yates voted against the motion.
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.1(c)
OCM2 - 6/09/09 MOVED Cr Butler, Seconded Cr Yates, that staff seek quotations from local real estate agents for the sale of the land.
CARRIED UNANIMOUSLY 9/0
10.2 Ashfield Parade Swales Risk Assessment (Ref: PARE/DESCONT/5 – Ian McDowell, Acting Director Operational Services)
APPLICATION
The purpose of this report is to present Council with the results of a risk assessment carried out on the two swales located within the Ashfield Parade Reserve.
OFFICER RECOMMENDATION – ITEM 10.2
That Council:
1. Approves the installation of temporary advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended;
2. Notes the signs will remain in place only until such time as swales are fully vegetated; and
3. Notes that funding for these signs will be taken from the 2009/10 Operating Budget.
MOVED Cr Pule that an amendment be made to the Officer Recommendation to read that the signs are to remain in place for 2 years, follows:
That Council:
1. Approves the installation of advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended;
2. Notes the signs will remain in place for 2 years until such time as swales are fully vegetated; and
3. Notes that funding for these signs will be taken from the 2009/10 Operating Budget. MOTION LAPSED FOR WANT OF A SECONDER
The Manager Development Services left the Chamber, the time being 7.37pm and returned at 7.42pm.
The Director Corporate Services left the Chamber, the time being 7.50pm and returned at 7.51pm.
Cr Pule foreshadowed the following alternative motion, should the Officer Recommendation be lost.
That:
1. Council approves the installation of advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended;
2. Council notes the signs will remain in place;
3. Council notes that funding for these signs will be taken from the 2009/10 Operating Budget; and
4. The Swan River Trust be advised that Council wishes to install fencing around the swales and seeks their advice and or approval, and staff provide a report back to Council for its consideration and budgeting.
COUNCIL RESOLUTION/OFFICER RECOMMENDATION – ITEM 10.2(a)
OCM2 - 7/09/09 MOVED Cr Stubbs, Seconded Cr Butler that Council:
1. Approves the installation of temporary advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended;
2. Notes the signs will remain in place only until such time as swales are fully vegetated; and
3. Notes that funding for these signs will be taken from the 2009/10 Operating Budget.
LOST 4/5
Crs Klein, Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Gangell, Piantadosi, Pule, Cox and Yates voted against the motion.
Cr Stubbs left the Chamber, the time being 8.03pm and returned at 8.06pm.
It was agreed that each item of Cr Pule’s foreshadowed motion be voted on separately as follows:
COUNCIL RESOLUTION – ITEM 10.2(b)
OCM2 - 8/09/09 MOVED Cr Pule, Seconded Cr Yates, that Council approves the installation of advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – ITEM 10.2(c)
OCM2 - 9/09/09 MOVED Cr Pule, Seconded Cr Yates, that Council notes the signs will remain in place.
CARRIED 5/4
Crs Gangell, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Klein, Brinkworth, Stubbs and Butler voted against the motion.
COUNCIL RESOLUTION – ITEM 10.2(d)
OCM2 - 10/09/09 MOVED Cr Pule, Seconded Cr Yates, that Council notes that funding for these signs will be taken from the 2009/10 Operating Budget.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – ITEM 10.2(e)
OCM2 - 11/09/09 MOVED Cr Pule, Seconded Cr Yates, that the Swan River Trust be advised that Council wishes to install fencing around the swales and seeks their advice and or approval, and staff provides a report back to Council for its consideration and budgeting.
CARRIED 7/2
Crs Gangell, Brinkworth, Stubbs, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Klein and Butler voted against the motion.
10.3 Traffic Management Morley Drive/Wicks Street Intersection (Ref: TRAF/PLANNG/3 – Ian McDowell, Manager Asset Services)
APPLICATION
The purpose of this report is to present to Council information relating to the safe movement of traffic at the Morley Drive/Wicks Street intersection.
Cr Yates foreshadowed a motion based on the Officer Recommendation, should the recommendation be lost, with an amendment to remove the word “safe” from both points 1 and 2 as follows.
That Council:
1. Receives the information provided in relation to traffic movement at the Morley Drive/Wicks Street intersection as provided in the report presented to the OCM of 22 September; and
2. Notes that the Town will monitor the movement of traffic at this intersection using MRWA crash statistics, traffic data, and community reports; and if needed investigate modifications to the intersection in the future.
COUNCIL RESOLUTION/OFFICER RECOMMENDATION – ITEM 10.3(a)
OCM2 - 12/09/09 MOVED Cr Klein, Seconded Cr Stubbs, that Council:
1. Receives the information provided in relation to safe traffic movement at the Morley Drive/Wicks Street intersection as provided in the report presented to the OCM of 22 September; and
2. Notes that the Town will monitor the safe movement of traffic at this intersection using MRWA crash statistics, traffic data, and community reports; and if needed investigate modifications to the intersection in the future.
LOST 3/6
Crs Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Klein, Gangell, Piantadosi, Pule, Cox and Yates voted against the motion.
As the Officer Recommendation was lost, Cr Yates’ foreshadowed motion was put, as follows:
COUNCIL RESOLUTION –ITEM 10.3(b)
OCM2 - 13/09/09 MOVED Cr Yates, Seconded Cr Pule, that Council:
1. Receives the information provided in relation to traffic movement at the Morley Drive/Wicks Street intersection as provided in the report presented to the OCM of 22 September; and
2. Notes that the Town will monitor the movement of traffic at this intersection using MRWA crash statistics, traffic data, and community reports; and if needed investigate modifications to the intersection in the future.
CARRIED 7/2
Crs Gangell, Brinkworth, Stubbs, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Klein and Butler voted against the motion.
10.4 Request from Swan Districts Football Club for Financial Assistance Towards Acquiring Children’s Activities for AFL Grand Final Day at Steel Blue Oval (Ref: Ross Rayson, Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to consider financial assistance to Swan Districts Football Club towards conduct of its AFL Grand Final Family Fun Day on Saturday 26 September 2009.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.4
OCM2 – 14/09/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Supports a donation of $1,500 to Swan Districts Football Club to assist with acquiring children’s activities for its AFL Grand Final Family Fun Day on 26 September 2009 at Steel Blue Oval;
2. Writes to Swan Districts outlining the requirements for promotional opportunities for the Town. These promotional opportunities could include, but not be limited to:
- Screening of Town of Bassendean promotional DVD throughout the day;
- Placing of Town of Bassendean signage in prominent public areas at the event;
- Acknowledgement of Town of Bassendean in any media, advertising or website promotion of the event; and
- Verbal acknowledgement of the Town’s support, if possible.
CARRIED UNANIMOUSLY 9/0
10.5 Bassendean Local Emergency Management Committee Meeting held on 19 August 2009 (Ref: GOVN/CCLMEET12 – Graeme Haggart, Director Community Development)
PURPOSE
The purpose of the report is for Council to receive the report on a meeting of the Bassendean Local Emergency Management Committee held on 19 August 2009.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.5
OCM2 – 15/09/09 MOVED Cr Pule, Seconded Cr Gangell, that:
1. Council receives and authorises the expenditure of the approved $30,000 funding from FESA under the AWARE Project;
2. The 2009/10 Budget be amended accordingly; and
3. The report on a meeting of the Bassendean Local Emergency Management Committee held on 19 August 2009 be received.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
The Manager Asset Services left the Chamber, the time being 8.30pm.
10.6 Access and Inclusion Committee Meeting held on 2 September 2009 (Ref: GOVN/CCLMEET/16 – Graeme Haggart Director Community Development)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Access and Inclusion Committee held on 2 September 2009.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.6
OCM2 – 16/09/09 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on a meeting of the Access and Inclusion Committee held on 2 September 2009, be received.
CARRIED UNANIMOUSLY 9/0
10.7 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 – Michael Whitbread, Senior Planning Officer)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.7
OCM2 – 17/09/09 MOVED Cr Butler, Seconded Cr Brinkworth, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY 9/0
10.8 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 31 August 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION - ITEM 10.8
OCM2 – 18/09/09 MOVED Cr Brinkworth, Seconded Cr Cox, that vouchers:
82921-82954 Municipal Fund – Commonwealth Bank
5889-5894 Trust Fund
6193-6523 Municipal Fund – EFT Vouchers
totalling $1,663,824.45 be passed for payment.
CARRIED UNANIMOUSLY 9/0
10.9 Financial Statements for the Period Ended 31 August 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)
APPLICATION
The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.
Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.
The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.
Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Financial Reports. This summary is included in the report.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.9
OCM2 – 19/09/09 MOVED Cr Cox, Seconded Cr Piantadosi, that the:
1. Financial Reports for the period ended 31 August 2009, be received;
2. Investment Report for the period ended 31 August 2009, be received;
3. Statement of Outstanding Creditors’ accounts in the amount of $257,037.02 for the period to 31 August 2009, be received; and
4. Statement of Outstanding Debtors’ accounts in the amount of $142,186.27 as at 31 August 2009, be received.
CARRIED UNANIMOUSLY 9/0
10.10 Implementation of Council Resolutions
The Manager Asset Services returned to the Chamber, the time being 8.32pm.
Cr Piantadosi left the Chamber, the time being 8.33pm and returned at 8.36pm.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.10
OCM2 – 20/09/09 MOVED Cr Pule, Seconded Cr Butler, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 9/0
10.11 Calendar for September/October 2009 (Ref: Sue Perkins, Executive Assistant)
Cr Cox queried his position on both the Local Studies Collection Management Committee and the Seniors’ Week Co-ordinating Committee.
ADDITIONAL INFORMATION
Since the Ordinary Council meeting, its has been confirmed by the Council Support Officer that Cr Cox is the Elected Council Member on the Local Studies Collection Management Committee. With regard to the Seniors’ Week Coordinating Committee, Cr Cox was a community member of the Committee until December 2008, when Cr Cox was elected a Councillor. Cr Cox is currently an observer on the Committee.
An addition was made to the Calendar to include the Town Mascot Meeting on Tuesday 30 September 2009 at 10.30am. Accordingly, a minor amendment made to the Officer Recommendation as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION - ITEM 10.11
OCM2 – 21/09/09 MOVED Cr Brinkworth, Seconded Cr Piantadosi, that the Calendar for September/October 2009 be adopted with the addition of the Town Mascot Meeting to be held on Tuesday 30 September 2009 at 10.30am.
CARRIED UNANIMOUSLY 9/0
10.12 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.12
OCM2 – 22/09/09 MOVED Cr Cox, Seconded Cr Brinkworth, that the report on the use of the Common Seal be received.
CARRIED UNANIMOUSLY 9/0
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Mr and Mrs Gagliardi, Rates Incentive Prize Winners
Mr and Mrs Gagliardi apologised for being late to the meeting, however, they were in attendance to collect their Rates Incentive Prize.
The Mayor advised that Mr Gagliardi was the winner of a Swan Districts Football Prize and these have not yet been received by the Town, but will be forwarded to him when available.
Mr and Mrs Gagliardi asked whether the prize was transferable as it is their intention to give it to the school.
The CEO advised that they would need to check with Swan Districts Football Club.
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer referred to the intersection of Wicks Street and Morley Drive and expressed concern at the “U” turn being allowed, even if it will be monitored.
The Manager Asset Services advised that if people do not feel safe making the “U” turn at this location, they should go to the next available road.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer referred to a recent article in the “Eastern Reporter” with regard to attitudes regarding modification of roads and asked if Council is going to protect everyone and take all responsibility, and expressed her view that some things need to be considered more sensibly.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion: Cr Yates - Possible Pyrton Road Names List
Cr Yates advised in writing that he wished to move the following motion at this meeting:
BACKGROUND
Pyrton may be one of the last major greenfield developments in Bassendean. Local residents like Jim Appleton have been closely involved with Pyrton over many years in administration when it was a state agency facility. The local historical society may be of assistance in forming a list of names as suggested below in the motion.
Cr Yates tabled a publication called “77 Favourite Road Names” for Council’s information.
COUNCIL RESOLUTION – ITEM 12.1
OCM2 – 23/09/09 MOVED Cr Yates, Seconded Cr Pule, that a priority list of possible road names be assembled of:
1. People involved with Pyrton directly;
2. Presidents/Mayors; and
3. Town Clerks/CEO's of the Bassendean local government region.
and that this list be passed onto the Geographic Names Committee of Landgate and the owners of the Pyrton site to provide a guide as to what names could be used in any future developments of the site.
CARRIED 6/3
Crs Klein, Gangell, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Brinkworth, Stubbs and Butler voted against the motion.
12.2 Notice of Motion: Cr Yates - Immediate Clarification of Community Sports Reserve Assets
Cr Yates advised in writing that he wished to move the following motion at this meeting:
BACKGROUND
There are 2 x 3 phase power outlets on Jubilee Reserve, yet the Town is considering the hire of generating capacity for the multi-cultural event. This was flagged 2 years ago and apparently not addressed.
The playing surface at Ashfield Reserve still needs remedial attention, even though it has been replanted.
Coordination with the Corrections Department may result in a low cost workforce being available, with supervision, to improve the condition of the playing surface of multiple community reserves in Bassendean.
The July and August 2009 reticulation ban is apparently now over.
There is remaining a pump issue with Point Reserve. Now is the time to address issues before the summer of 2009/2010.
COUNCIL RESOLUTION – ITEM 12.2
OCM2 – 24/09/09 MOVED Cr Yates, Seconded Cr Gangell, that an immediate study be undertaken of the Town's community sports reserves, in association with those groups that use the reserves, to determine:
1. The condition of the playing surfaces, weed infiltration, suitability for different activities and any remedial action recommendations;
2. The operational status of reticulation installations, bore pump(s), provision of services such as lighting plus 3 phase power outlet capacity, together with any remedial action recommendations; and
3. That the immediate study should include budget details for those items identified as requiring immediate attention.
CARRIED 7/2
Crs Klein, Gangell, Brinkworth, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Stubbs and Butler voted against the motion.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil.
14.1 Notice of Motion: Cr Pule - Local Government Convention Awards 2010 WALGA
Cr Pule advised in writing that he wished to move the following motion at the 8 September 2009 Ordinary Council meeting:
“That the Chief Executive Officer of the Town of Bassendean, prepare nominations, including in it all the merits for dedicated service over many years to the Town of Bassendean and present, for Council’s consideration for submission to the appropriate awards at the next 2010 Local Government Convention, for the Mayor, Cr Klein and Cr Brinkworth.”
The Mayor disclosed an interest in this item, vacated the Chair and left the Chamber, the time being 9.15pm. The Deputy Mayor took the Chair.
Cr Brinkworth disclosed an interest in this item and left the Chamber, the time being 9.15pm.
COUNCIL RESOLUTION – ITEM 14.0(a)
OCM2 – 25/09/09 MOVED Cr Pule, Seconded Cr Piantadosi, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 9.16pm.
CARRIED UNANIMOUSLY 7/0
All members of the public were excluded from the Chamber, the time being 9.05pm.
All members of staff, including the CEO, left the Chamber, the time being 9.25pm.
COUNCIL RESOLUTION – ITEM 14.1
OCM2 - 26/09/09 MOVED Cr Yates, Seconded Cr Pule, that it be noted that Council discussed the matter and will liaise with the CEO to progress the matter further.
CARRIED UNANIMOUSLY 7/0
COUNCIL RESOLUTION – ITEM 14.0(b)
OCM2 – 27/09/09 MOVED Cr Piantadosi, Seconded Cr Yates, that the meeting proceeds with open doors, the time being 9.35pm.
CARRIED UNANIMOUSLY 8/0
All members of staff, including the CEO, returned the Chamber, the time being 9.35pm.
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
The Mayor, Cr Brinkworth and staff members returned to the Chamber, the time being 9.38pm.
The next Ordinary Council meeting will be held on Tuesday, 13 October 2009.
There being no further business, the Mayor declared the meeting closed, the time being 9.38pm.
