Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 22 September 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

18 September 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 8 September 2009

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 8 September 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 8 September 2009, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

6.1 2009/10 Rates Incentive Prize Winners

The Town and a number of sponsors offer prizes to ratepayers who paid their 2009/10 rates in full within 35 days. The following winners were drawn by random selection by computer. Mr Ashley Sheardown will be in attendance to receive his prize.

NAME	PRIZE
Ashley SHEARDOWN	TOB $500
David CASTALDINI	TOB $500
John Stanley SHAW	TOB $500
Basil BROWN	TOB $500
Roma PATRICK	TOB $500
Dianne WESTLAKE	TOB $500
Karen Lee HERRIDGE	TOB $500
Lorena SAINT	TOB $500
Walter ERA	TOB $500
Christopher CARTER	TOB $500
James BRADFORD	CBA $250
Michelle DRAPER	Esplanade Hotel Overnight Package
Gerhard PAPKE	Swan Football Club
Joseph VACCARI	Swan Football Club
John PIETERSEN	Swan Football Club
Antonio GAGLIARDI	Swan Football Club
Ceccilie HOLMES	Swan Football Club
Lynne COLE	Swan Football Club
Nicole DOWNEY	Swan Football Club
Leonard TELFORD	Swan Football Club
Mark COLEMAN	Swan Football Club
Ivor LADWIG	Swan Football Club
Graeme SULLIVAN	WASO Double passes
Sergio PERROZZI	WASO Double passes
Dorothy REYNOLDS	Catalano Seafood Voucher

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

9.1 Notice of Motion: Cr Yates - Exchange of Properties for Immediate Sale

The following Notice of Motion was deferred at 8 September 2009 Ordinary Council meeting (OCM1 - 23/09/09 refers).

Note: This matter is to be considered as a separate item, listed at 10.1 of this agenda, which may satisfy (in part) the Notice of Motion, and Part 2 of the Notice of Motion is subject to a scheduled workshop to be held on 29 September 2009.

Cr Yates had advised in writing that he wished to move the following motion at the 8 September 2009 Ordinary Council meeting.

The Local Government Act 1995 s. 5.25(1)(e) states that if a decision has been made at a council or a committee meeting then any motion to revoke or change the decision must be supported by at least 3 Councillors, inclusive of the mover.

Crs Gangell and Piantadosi have advised that they support the motion.

BACKGROUND

The block known as 14 Iveson St has known geotech issues. There is a recently passed motion that requires a corrective plan, timetable and budget to be developed for such blocks. To attempt to sell the block could cause serious PR issues for Councillors and the Town. There are better options with greater returns possible. The current tender documents appear to have a number of 'problems'. The sewer line in one corner of the property may stop the remediation of the total lot as a retaining wall on the property line cannot be constructed.

MOTION

“1. That the proposed sale of 14 Iveson Street be stopped and compensation for sale costs be paid if appropriate to the selling agent, so revoking the previously passed motion to seek tenders for the sale of the property, closing in September 2009.

2. That the Town commences the necessary steps to separately make available for purchase the blocks known as 48 Rugby Street, 33 Second Avenue and 12 Lyneham Place, provided these blocks do not have known geotech or other issues that may stop an appropriate sale without restrictions, and under the competitive arrangements recently passed by Council.”

9.2 Notice of Motion: Cr Pule - Local Government Convention Awards 2010 WALGA

The following Notice of Motion was deferred at 8 September 2009 Ordinary Council meeting (OCM1 - 22/09/09 refers) to give the CEO the opportunity to liaise with WALGA with regard to these awards.

Cr Pule had advised in writing that he wished to move the following motion at the 8 September 2009 Ordinary Council meeting:

MOTION

”That the Chief Executive Officer of the Town of Bassendean, prepare nominations, including in it all the merits for dedicated service over many years to the Town of Bassendean and present, for Council’s consideration for submission to the appropriate awards at the next 2010 Local Government Convention, for the Mayor, Cr Klein and Cr Brinkworth.”

ADDITIONAL INFORMATION

WALGA has provided information relating to its Honours Policy for 2009, which provides the criteria for each WALGA Award. This information is attached to the agenda for Councillors’ information.

10.0 REPORTS

10.1 RFT CC071: Sale of Land – 14 Iveson Place, Bassendean (Ref: COUP/TENDNG/7 – Ken Cardy, Contracts & Support Services Coordinator & Ian McDowell, Acting Director Operational Services)

APPLICATION

The purpose of this report is to present to Council the result of tenders received for RFT CC071/2008-09 Sale of Land – 14 Iveson Place, Bassendean.

BACKGROUND

In February 2009, (OCM – 31/2/09 refers) Council resolved to:

Acquire Lot 280 Hamilton Street;
Authorise the sale of the following properties:

- Lot 162 Anstey Road

- Lot 163 Anstey Road; and

- Lot 103 Iveson Place

Call for expressions of interest from local real estate agents on how the land should be marketed and sold and obtains a fee for the disposal of the properties; and
Subdivide 271 Hamilton Street and offers the land for sale in the future;
Place any additional funds received beyond $151,350 to the Town Planning Scheme No. 4A account to allow for future purchases of land and to carry out scheme works; and
Receives a report into the potential rezoning of Lots 160 & 161 Anstey Road from Recreation to Residential.

In May 2009, (OCM – 40/05/09 refers) it was resolved that Council appoints Carter Giorgi Real Estate to sell Lot 103 Iveson Place, Bassendean, and delegated authority be given to the CEO to determine a manner in which to carry out a cost efficient sale.

In July 2009, Carter Giorgi Real Estate was contracted by the Town to assist in the sale of this land through the seeking of potential buyers through their own infrastructure.

Tenders were advertised from 8 August 2009 and closed 11am, 10 September 2009 with three offers received (Magee Construction (NW) Pty Ltd, Thomas Grigor Stewart and a joint offer from Michael Keith Preston & Dean Murray Alexander.

COMMENT

Three Council Officers have evaluated all tenders and have rated each offer against the Request for Tender Selection Criteria.

Michael Keith Preston & Dean Murray Alexander’s offer was rated the highest by all panel members and their offer was approximately $250,000 (GST Ex) below the Independent Valuer’s assessment value (dated April 2009) for the sale of this property.

The following table indicates the rating of all tenderers against the selection criteria.

Name of Tender Top Score	Price 100	Total 100
Magee Construction (NW) Pty Ltd	50	50
Thomas Grigor Stewart	30	30
Michael Keith Preston & Dean Murray Alexander	47	47

The following table indicates each Tenderer’s Offer.

Name of Tender	Tender Offer $ (GST Ex)
Magee Construction (NW) Pty Ltd	$180,807.00
Thomas Grigor Stewart	$70,083.00
* Michael Keith Preston & Dean Murray Alexander	$181,818.21

* It should be noted that this tender was received from spouses of two staff members.

STATUTORY REQUIREMENTS

Australian Standard Code of Tendering AS 2124–1992

Local Government Act 1995.

Local Government (Functions and General) Regulations 2007.

The Regulations 2007 states that where no tenders were accepted, Council may dispose of the property for sale in any other manner in accordance with the Function and General Regulations.

STRATEGIC AND LONG TERM PLANS

The purpose of the sale of the land is consistent with the windup of the Town Planning Scheme 4A.

FINANCIAL CONSIDERATIONS

The block for sale (14 Iveson Place, Bassendean) has Zoning/Instrument of R20/Town Planning Scheme No. 10 and has an area dimension of 843m2.

The Town undertook a sworn valuation of all its properties in April 2009. The valuation was undertaken by AVP Valuers and is currently estimated at $450,000 (ex GST). As previously advised, the site contains uncontrolled fill which may affect this valuation.

The Town has sought a revised valuation from AVP Valuers and will be presented to Council at the Ordinary Council meeting on 22 September 2009.

Staff believe that the current tenders received are well below the current valuation and therefore recommend that Council does not accept any tender.

OFFICER RECOMMENDATION – ITEM 10.1

That:

1. Council does not accept any tender received for the disposition of the vacant land at 14 Iveson Place, Bassendean, as the tenders received were well below the sworn valuation;

2. Council offers 14 Iveson Place, Bassendean, for sale by way of Offer and Acceptance; and

3. Staff seek quotations from local real estate agents for the sale of the land.

Voting Requirement: Simple majority

10.2 Ashfield Parade Swales Risk Assessment (Ref: PARE/DESCONT/5 – Ian McDowell, Acting Director Operational Services)

APPLICATION

The purpose of this report is to present Council with the results of a risk assessment carried out on the two swales located within the Ashfield Parade Reserve.

BACKGROUND

OCM2 29/08/09: Moved Cr Pule, Seconded Cr Piantadosi, that a report be provided to Council on the risk assessments of the two Ashfield Parade swales and recommendations for addressing any identified risk factors.

The assessment to especially include:

a) child safety;

b) winter water depth;

c) vegetation growth stages;

d) signage;

e) legal considerations; and

f) public safety issues.

COMMENT

Chapter 9 of the Stormwater Management Manual for Western Australia provides information on structural controls. The following information has been extracted from the manual.

Accident Risk

Steep sided structures present a potential safety risk, particularly for children who play near or attempt to climb into the structure and may fall in. The risk is increased when the structure contains enough water to drown a child. Steep sided structures may also present a hazard for maintenance staff. Therefore, structural controls must be designed to reduce accident risks (eg. Use barrier vegetation or fencing, or design bank grades no steeper than 1:6 on open systems). The location of structural controls within the urban landscape (such as where to site them within POS) should take into account accident risk.

Side Batters

Side batters should be constructed at 1:6 where possible and should not be steeper than 1:3. The batter slope needs to be able to cater for the design flow, as well as providing a suitable grade for vegetation establishment, access for maintenance, and public safety. Typically the side batter is limited by the available reserve width.

The design of the Ashfield Parade Reserve swales has been approved by Officers of the Town, the Swan River Trust, and by Council. They have been designed and constructed with a gradient of 1:3. When fully vegetated there will be no bodies of open water such as we have experienced over the past winter. Prickly species of vegetation have also been planted around the swales to discourage public access.

Syrinx, the Town’s contractor responsible for planting out the swales, has advised that it will take up to two years for the swales to be fully established and operational. They further advised that they have been involved in the design and installation of such swales on a number of occasions without incident.

The maximum depth of the water can achieve in the swales is 0.5 metres. There are overflow systems in place to prevent the water rising above this level. It should be noted that it is expected now that rainfall events will decrease and reduce the pooling of water in the swales.

The Town’s insurer, Local Government Insurance Services (LGIS), have advised there are two risks facing Council in relation to the swales. The first is financial, the second reputation.

The Town’s financial exposure is mitigated by our insurance policy with LGIS. The risk to our reputation may be mitigated by taking reasonable measures to reduce the risk of personal injury associated with the swales.

This has already been achieved to a certain extent through the design and construction of the swales in accordance with the requirements of the Stormwater Management Manual. In particular the structural controls that are in place such as the gradient of the banks, and the planting of vegetation.

LGIS has advised they consider the risk of personal injury to be minimal at this site. They base this on the fact that the hazards (the swales) are obvious inasmuch as they are not concealed or hidden.

It is unlikely that someone would unwittingly fall into the swales. Furthermore, there are no playgrounds or picnic areas in the reserve that “invite” young children into the area. Finally, street lighting in the area provides some illumination of these areas, albeit minimal.

The main risk of personal injury surrounds that of a child (particularly a toddler) playing unsupervised in or around the swales. Most studies on childhood drowning reveal a direct lack of adult supervision as a contributing factor (Kidsafe WA Fact Sheet).

LGIS have recommended we consider the installation of signs as a temporary measure (until the swales are fully vegetated). Officers will recommend the installation of advisory signs in close proximity of the swales. The signs will advise that water may be present and recommend adult supervision for children.

Council may also consider the installation of temporary or permanent fencing to provide a physical barrier to the swales.

The installation of any type of fencing in the Ashfield Parade Reserve will require the approval of the Swan River Trust. Examples of fencing that may be used include:

a. the existing ring lock fencing that is currently in place along the embankment on Ashfield Parade Reserve (108 metres at approximately $25 per lineal metre installed, $2,700 total); or

b. temporary construction fencing ($810 to hire for three months, or $4,495 to purchase outright).

Officers do not advocate the provision of fencing on the basis that the swales present no more, and in some cases, less risk than other unfenced bodies of open water around the Town, such as the Swan River and Bindaring Park wetlands.

It should also be noted that the fences for which estimates have been provided are not isolation type fencing. The fences above will provide a physical barrier but would not prevent a determined person from climbing over and gaining access to the swales. However, such a fence may will provide a deterrent to small children .

STATUTORY REQUIREMENTS

Nil.

FINANCIAL CONSIDERATIONS

There is no allocation in the existing budget to install fencing or to erect signs. The signs are a relatively low cost solution that may be funded from the operating budget.

The existing budget for the rehabilitation works at Ashfield Parade foreshore does not include provision for the supply of fencing of the swales. The existing budget was also developed on the basis of contractual arrangements.

If Council was to decide to erect such fencing around the swale it would require and additional budget allocation either in the 2009/10 budget review, or the 2010/11 capital budget.

OFFICER RECOMMENDATION – ITEM 10.2

That Council:

1. Approves the installation of temporary advisory signs in close proximity of the two Ashfield Parade Reserve Swales advising that water may be present and that adult supervision of children is recommended;

2. Notes the signs will remain in place only until such time as swales are fully vegetated; and

3. Notes that funding for these signs will be taken from the 2009/10 Operating Budget.

Voting Requirement – Simple majority

10.3 Traffic Management Morley Drive/Wicks Street Intersection (Ref: TRAF/PLANNG/3 – Ian McDowell, Manager Asset Services)

APPLICATION

The purpose of this report is to present to Council information relating to the safe movement of traffic at the Morley Drive/Wicks Street intersection.

BACKGROUND

OCM1 15/08/09 – Moved Cr Yates, Seconded Cr Pule, that Council receives a report on the following:

1. A slip road and rounded median treatment being installed on the eastern median strip of Morley Drive to facilitate safe u-turns; and

2. That the City of Bayswater and Main Roads WA be approached to suggest a rounded median strip treatment be reinstated on the western median strip of Morley Drive to facilitate safe u-turns.

COMMENT

MRWA have reviewed the proposed design and advise the following:

1. The rounded nib treatment would not align motorists to the island in Wicks Street and would allow them to travel down the wrong side of the carriageway or to hit the island itself. Accordingly, the angle that the driver performing the u-turn will be at a very low angle which would significantly affect the sight distance of the driver.

2. The benefit of a seagull island for Right Turn Out movements is that they place the vehicle in a high angle position that affords the driver good sight distance over their left shoulder. This will be severely jeopardised if the proposed works were carried out.

MRWA also suggested that a small cut-out in the verge on the north-west corner (near Wicks Street) could assist vehicles attempting to make a u-turn to travel from eastbound to westbound by providing a bit of extra room while still maintaining the current delineation.

Additionally, the seagull island itself could be trimmed to provide a bit more space for vehicles travelling west making a u-turn to travel eastbound. However, the size of the island must not drop below that recommended in the Australian Standards, and it must maintain the correct angle to ensure motorists maintain a high degree of vision.

Since being provided with this advice from MRWA, the following actions have been taken in relation to safe traffic movement in this area.

The first action in response to a Council resolution is that low lying vegetation has been either trimmed or removed, and entry statement and public event signage has been removed (to be relocated at a later date). This action alone has improved line of sight distances for motorists negotiating the intersection.

The second is the conduct of a traffic assessment by the Town of Bassendean. Traffic classifiers were placed in the southern lanes of Morley Drive to measure traffic speed and volumes for motorists travelling west. The results of the traffic data are as follows:

85th Percentile Speed (85% of traffic travel at this speed or lower)

Location	85th Percentile Speed
120 Morley Drive	68.4 km/h
100 Morley Drive	70.2 km/h

Traffic Volumes

Location	Average Daily Traffic
120 Morley Drive	5,675 vehicles/day
100 Morley Drive	5,913 vehicles/day

The posted speed limit in Morley Drive is 70 km/h. The recent traffic count conducted in this area suggests that speeding is not a major issue with 85% of users travelling at the posted speed or below.

Under the Town’s Functional Road Hierarchy Plan, Morley Drive is classified as District Distributor A road. District Distributor A roads are designed to carry volumes of up to 8,000 vehicles per day. The current traffic volumes are well within this tolerance.

MRWA have conducted a site visit at this intersection since the civil works were completed and following the recent cutting back of the vegetation. For that reason alone, they were satisfied that motorists could safely execute a u-turn in accordance with the requirements of the Road Traffic Code.

The Town’s Engineering Officer has advised MRWA of the recent traffic data (in particular the 85th percentile speeds) and they are now of the opinion that the temporary “no u-turn” signs may be removed, and that there is no need to install permanent signs prohibiting u-turns. They have advised the Town to monitor traffic movement and statistics for the intersection and if required at a later date, investigate potential modifications.

In view of the latest traffic data, and advice from MRWA regarding the proposed design changes and line of sight issues, officers will recommend no further action at this time.

OFFICER RECOMMENDATION – ITEM 10.3

That Council:

1. Receives the information provided in relation to safe traffic movement at the Morley Drive/Wicks Street intersection as provided in the report presented to the OCM of 22 September; and

2. Notes that the Town will monitor the safe movement of traffic at this intersection using MRWA crash statistics, traffic data, and community reports; and if needed investigate modifications to the intersection in the future.

Voting Requirement – simple majority

10.4 Request from Swan Districts Football Club for Financial Assistance Towards Acquiring Children’s Activities for AFL Grand Final Day at Steel Blue Oval (Ref: Ross Rayson, Manager Recreation & Culture)

APPLICATION

The purpose of the report is for Council to consider financial assistance to Swan Districts Football Club towards conduct of its AFL Grand Final Family Fun Day on Saturday 26 September 2009.

BACKGROUND

Swan Districts Football Club has written to Council seeking financial assistance towards costs of hiring a range of children’s entertainment for its AFL Grand Final Day to be held at Steel Blue Oval. In addition to a Giant Screen to televise the game, the Club is proposing to hire a range of children’s activities, including bouncy castle, animal farm, gladiator duel, balloon twisters and face painters.

The Club has requested a donation of $5,000 towards the cost of these activities.

COMMENT

Swan Districts Football Club has requested $5,000 towards the cost of hiring children’s activities for the Family Fun Day.

Council has the power under its Policy 1.3.4 to provide donations to locally based non-profit and charitable organisations, or individuals who have excelled in an activity or endeavour that the Town wishes to recognise or those that provide a service to the residents of the Town.

When considering whether a donation is to be granted, it should be noted that whilst Swan Districts Football Club would fit the category of Community non profit organization, as defined under this policy, the family fun day is not “free”, with a $10 entry fee being charged. The children’s activities proposed will be free to use.

In addition, it should be noted that the ground is being provided free of charge to Swan Districts for the event.

Officers would recommend that to assist Swan Districts, a donation to a maximum of $1,500 towards children’s activities should be considered. This amount would provide for up to three of the described children’s activities for the duration of the event.

In approving the donation, it is recommended that the Town writes to Swan Districts outlining the requirements for promotional opportunities for the Town. These promotional opportunities could include, but not be limited to:

Screening of Town of Bassendean promotional DVD throughout the day;
Placing of Town of Bassendean signage in prominent public areas at the event;
Acknowledgement of Town of Bassendean in any media, advertising or website promotion of the event; and
Verbal acknowledgement of the Town’s support, if possible.

STATUTORY REQUIREMENTS

Local Government Act 1995

Council Policy 1.3.4 states, “Donations are made only to locally based charitable non-profit organizations or individuals who have excelled in an activity or endeavour that the Town wishes to recognise or those that provide a service to the residents of the Town.”

FINANCIAL CONSIDERATIONS

A donation of $1,500 to Swan Districts Football Club may limit Council’s capacity to provide donations to a range of individuals or Community non profit organisations and charities who apply for a donation in the future.

Council’s Donations Account 391392 has no allocations to any groups so far this year. The Budget amount of $13,000 included in the account, consists of the following:

Native Animal Rescue $2,500
Community Groups Sponsorship $7,500
General Donations $3,000

TOTAL $13,000

OFFICER RECOMMENDATION – ITEM 10.4

That Council:

1. Supports a donation of $1,500 to Swan Districts Football Club to assist with acquiring children’s activities for its AFL Grand Final Family Fun Day on 26 September 2009 at Steel Blue Oval;

2. Writes to Swan Districts outlining the requirements for promotional opportunities for the Town. These promotional opportunities could include, but not be limited to:

Screening of Town of Bassendean promotional DVD throughout the day;
Placing of Town of Bassendean signage in prominent public areas at the event;
Acknowledgement of Town of Bassendean in any media, advertising or website promotion of the event; and
Verbal acknowledgement of the Town’s support, if possible.

Voting requirements: Simple majority

10.5 Bassendean Local Emergency Management Committee Meeting held on 19 August 2009 (Ref: GOVN/CCLMEET12 – Graeme Haggart, Director Community Development)

PURPOSE

The purpose of the report is for Council to receive the report on a meeting of the Bassendean Local Emergency Management Committee held on 19 August 2009.

COMMENT

The main points of discussion in the meeting included:

1. Supported the request from the District Emergency Management Committee for the DCD to convene a meeting of signatories to the MOU of the North and East Metro Recovery Group and for the Town to assume the secretariat role for the next 12 months.

2. Advice has been received that the funding application to FESA under the AWARE program for $30,000 to commence a review of the Emergency Risk Profile and the Emergency Management Arrangements was successful

The Committee recommends that Council receives and authorises the expenditure of the $30,000 for the AWARE project. The amount approved includes funds to employ a relief Ranger to allow the Senior Ranger to provide administration tasks for the project.

WALGA EM Services who assisted with the application and will be contracted to facilitate the process;

3. Post exercise reports were provided on “Stormy Gales” and “Big Wind” recovery exercises that were conducted in the Town in June;

4. Following a report from the workshop held to consider establishment of a draft Town of Bassendean Aged Care Network Partnering Agreement and Procedures for mutual aid in the event of a short term facility evacuation, it was agreed the Town would promote access to information for vulnerable groups to develop their own evacuation plans;

5. The submitted LEMC Annual Report and Business Plans were received;

6. A post incident report was received from the Bassendean SES Unit following severe storm event on 29 June; and

7. The Town and the City of Bayswater will jointly conduct an Introduction to Recovery Management training course on 25 March 2010 and an Introduction to Emergency Risk Management training on 3 June 2010.

It should be noted that as the amount is not included in the 2009/10 Budget, Council is requested to authorise the receipt of the income and expenditure in accordance with Section 6.8 of the Local Government Act 1995.

OFFICER RECOMMENDATION – ITEM 10.5

That:

1. Council receives and authorises the expenditure of the approved $30,000 funding from FESA under the AWARE project;

2. the 2009/10 Budget be amended accordingly; and

3. The report on a meeting of the Bassendean Local Emergency Management Committee held on 19 August 2009 be received.

Voting requirements: Absolute Majority

10.6 Access and Inclusion Committee Meeting held on 2 September 2009 (Ref: GOVN/CCLMEET/16 – Graeme Haggart Director Community Development)

APPLICATION

The purpose of the report is for Council to receive the report on a meeting of the Access and Inclusion Committee held on 2 September 2009.

COMMENT

Issues covered in the meeting included:

1. Disability Access and Inclusion Plan implementation progress referred to a workshop of members and to be brought back to the next meeting;

2. Services Directory development ogress was considered and an action plan supported;

3. The submitted Annual Report developed and presented to Disability Services Commission by the due date was presented; and

4. Accessibility issues for visually impaired persons existing in the Town Centre and at Steel Blue Oval Bassendean were discussed along with action taken to rectify the identified issues.

OFFICER RECOMMENDATION – ITEM 10.6

That the report on a meeting of the Access and Inclusion Committee held on 2 September 2009, be received.

Voting requirements: Simple Majority

10.7 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 – Michael Whitbread, Senior Planning Officer)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Description	Address	Decision
TRANSPORTABLE LIBRARY & OFFICE	11 HAMILTON STREET BASSENDEAN 6054	Delegated Approval
2 X 2 STOREY DWELLINGS	21 ANZAC TERRACE BASSENDEAN 6054	Delegated Approval
SINGLE DWELLING	5 TROY STREET BASSENDEAN 6054	Delegated Approval
GARAGE	52 KENNY STREET BASSENDEAN 6054	Delegated Approval
SINGLE RESIDENCE	84 WALTER ROAD EAST BASSENDEAN 6054	Delegated Approval
NEW TWO STOREY GROUPED DWELLING	UNIT 2 8 PROWSE STREET BASSENDEAN 6054	Delegated Approval
CARPORT ADDITION & ENCLOSURE, BEDROOM ADDITION	34 WATSON STREET BASSENDEAN 6054	Delegated Approval
DWELLING	19 THIRD AVENUE BASSENDEAN 6054	Delegated Approval

Subdivision Applications

Description	Address	Decision
FOUR LOT SURVEY STRATA	39 PENZANCE STREET BASSENDEAN 6054	Delegated Referral
TWO LOT SURVEY STRATA	133 SECOND AVENUE EDEN HILL 6054	Delegated Referral

OFFICER RECOMMENDATION – ITEM 10.7

That Council notes the decisions made under delegated authority by the Manager Development Services.

Voting Requirements: Simple majority

10.8 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 31 August 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.8

That vouchers:

82921-82954 Municipal Fund – Commonwealth Bank

5889-5894 Trust Fund

6193-6523 Municipal Fund – EFT Vouchers

totalling $1,663,824.45 be passed for payment.

Voting Requirements: Simple majority

10.9 Financial Statements for the Period Ended 31 August 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

APPLICATION

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Financial Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the budget and actual income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates and the closing surplus to date).
Net Current Assets-( This provides the amount of assets over liabilities within the Balance Sheet)

Staff have also included the following statements (including a number of pictorial graphs) for Councillors information:

Balance Sheet - (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Cash Flow - (This provides the actual cash transactions and movements for the month as well as year amount at the bank.)
Notes to the Financial Statements include

Significant Accounting Policies
Borrowings
Rating Information
Accounts Receivables ( including Rates % )
Investments
Reserves ( inc graphs)
Capital Works Program
Trust Fund
Budget Amendments

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period.

COMMENT

Staff have presented a new reporting format in line with Council’s request to commence from the 1 July 2009, to provide pictorial graphs and additional information. The new format provides for the statutory requirements as well as additional financial statements.

The Summary of Financial Activity shows the YTD operating income is 18.8% more than the budget. The mainly relates to grants received in advance within the quarter. The expenditure is 19% less than the 2009/10 YTD budget and this mainly relates to costs not fully expended in this quarter.

The Statements provide a comparison between actual and budget income and expenditure on year to date basis. The Notes accompanying the statements provide a detailed breakdown of the amounts.

Debtors report states that debts of >90 days are $34,304.99; >60 days are $57,368.47, >30days are $35,577.40 and current debts are $14,935.41. (Note: the debtors aged trail balance includes details of individual the debtors outstanding).

OFFICER RECOMMENDATION – ITEM 10.9

That:

1. The Financial Reports for the period ended 31 August 2009, be received;

2. The Investment Report for the period ended 31 August 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $257,037.02 for the period to 31 August 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $142,186.27 as at 31 August 2009, be received.

Voting Requirements: Simple majority

10.10 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

SR	Item	Officer	Action	Comment
21860	OCM - 21/03/08 - Notice of Motion: Cr Pule - Update Pyrton Site	Bob Jarvis	In Progress	CEO spoke to Mr Peter Gillies, State Project Officer for this site on the 18/08/09. Mr Gillies advised that due to restructure, and appeal on Aboriginal consultation (now overturned) project will be delayed . Currently, residential development is still part of draft proposal. Expect proposal in early 2010.
31380	OCM1 16/7/09 & OCM 25/3/09 - Local Government Structural Reform	Bob Jarvis	Outstanding	Submission approved by Council and submitted to the Minister. Recommend Deletion
34108	OCM - 34/6/09 - Notice of Motion – Cr Yates: Planning Workshop for Land Resources of the Town of Bassendean	Bob Jarvis	Outstanding	Further workshop planned for 29 September 2009.
34741	OCM2 - 13/8/09 & OCM1-12/7/09 - Notice of Motion – Cr Yates: Background Information to be permitted with Motions Proposed by Councillors	Bob Jarvis	Outstanding	Standing Orders Local Law amended and Notice of Motion Form amended and emailed to all Councillors. Recommend deletion.
35119	OCM2-16/7/09 - Workshop to Consider the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning	Bob Jarvis	Outstanding	Awaiting advice of first workshops for LGA's to be advised. Estimated to be held early 2010.
35944	OCM2 - 27/8/09 - Notice of Motion: Cr Yates : Guildford Road Improvement Program (GRIP) Workshop	Bob Jarvis	Outstanding	CEO has requested from Main Roads long term plans for Guildford Road and specific information relating to a request from the Town for a right turn from Guildford Road into Old Perth Road in off peak periods, and an evaluation of the problems at Collier and Guildford Road. The CEO has also had a meeting with Hawaiian regarding a truck exit onto Guildford Road from Bassendean Village Shopping Centre to relieve safety and congestion issues on West Road. Main Roads will be asked to comment. Information is expected within a short period of time and the CEO will inform the workshop when information has been received.
34105	OCM 29/6/09 - Notice of Motion – Cr Pule : Skate Park Maintenance Program	Ayden Mackenzie	In Progress	Skate Park Maintenance Program implemented and communicated to skate park users via the Bassendean Youth Advisory Group. New bins installed. Increased clean ups during school holiday periods. Recommend deletion
35938	OCM2 - 16/8/09 - Bassendean Youth Advisory Council Meeting held on 11 August 2009	Ayden Mackenzie	Outstanding	Letter sent to State and Federal Members. Recommend deletion
4221	OCM 46 & 57/3/09 - 37/03/06 & OCM - 6/12/06 & OCM 30/02/09 - Bassendean Town Centre Area Strategy	Brian Reed	In Progress	Memorandum of Understanding for development options for Bassendean Oval endorsed by Council 11 August 2009. Other outstanding issues are to be addressed at a later date.
4950	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	Brian Reed	In Progress	Presentation provided by Manager Development Services on Town Planning Scheme No 4a and potential rezoning to the Briefing Session on 15/9/09. Report to be presented to Council once legal advice received.
16645	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07, OCM 31/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A	Brian Reed	In Progress	Presentation provided by Manager Development Services on Town Planning Scheme No 4a and potential rezoning to the Briefing Session on 15/9/09. Report to be presented to Council once legal advice received.
24535	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	Brian Reed	In Progress	Manager Development Services to follow up with consultants alternative zonings to facilitate development of the site.

25836	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA	Brian Reed	In Progress	Additional information provided to the WAPC on 1 September and awaiting advice regarding change in purpose of reserve.
27971	OCM - 15/4/09 & 12/11/08 - Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone	Brian Reed	In Progress	Arrangements have been made for gazettal of the amendment. Outstanding actions include local notice of finalisation of the amendment and writing to people who made submissions.
32193	OCM - 6/7/09 & OCM 17/4/09 - Major Land Transaction - Business Plan, Sale of Properties, Lots 162, 164 & 166 Wilson Street, Bassendean	Brian Reed	In Progress	Meeting arranged for 30 September 2009 with Heritage Council Staff to discuss the proposal.
32207	OCM - 38/4/09 - Notice of Motion – Cr Piantadosi: Transit Orientated Development	Brian Reed	In Progress	Following the August round of meetings, staff are awaiting information from the State Government on how the proposals relate to TOD projects and to the thrust for increased density close to Train Stations.
33513	OCM - 8/5/09 - Proposed Management Order of Reserves 22122 and 24621 to the Town of Bassendean and Closure of a Portion of Carnegie Road and Forfar Roads, Bassendean	Brian Reed	In Progress	DPI (Landgate) have requested that the Town request comment from public utility providers on change in purpose of reserves. This consultation will occur by the end of September.
33514	OCM - 9/05/09 - Proposed Amendment No. 2 to Local Planning Scheme No. 10 – Including Lot 2; No. 38 West Road, Bassendean, within the Town Centre Zone	Brian Reed	In Progress	Scheme Amendment on statutory advertising for a 42 day period from 19/08/09.
33518	OCM - 14/05/09 - Proposed Expenditure of Cash-in-lieu Funds	Brian Reed	In Progress	Advice received on 16/09/09 that the officer looking after the request should conclude her assessment by 25/09/09.
33527	OCM - 30/5/09 - Notice of Motion – Cr Yates: Consideration of the Report for the Potential Rezoning of Lots 160 & 161 Anstey Rd, Bassendean	Brian Reed	In Progress	Presentation provided by Manager Development Services on Town Planning Scheme No 4a and potential rezoning to the Briefing Session on 15/9/09. Report to be presented to Council once legal advice received.
33534	OCM - 40/05/09 - Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean	Brian Reed	In Progress	Subject to a separate report on this Agenda. Recommend deletion.
34092	OCM - 10 & 11/6/09 - Strategic Streetscape – Public Art Policy	Brian Reed	In Progress	Report to be presented to Council in October 2009.
34097	OCM - 13/6/09 - Retention of Trees on Development Sites	Brian Reed	Outstanding	Report to be presented to Council in October 2009.
34106	OCM 30/6/09 - Notice of Motion – Cr Yates: Report on Land Ownership Transfer Options of 46, 48 & 50 Old Perth Road, Bassendean to the Town of Bassendean	Brian Reed	Outstanding	Report to be presented to Council in November 2009.
34109	OCM 35-6-09 - Notice of Motion – Cr Yates: Revisit the Streetscape Design Options	Brian Reed	In Progress	Report to be presented to Council in October 2009.
34110	OCM - 36/6/09 - Notice of Motion – Cr Pule: Potential of Innovative Building Designs	Brian Reed	In Progress	Report to be presented to Council in December 2009.
35084	OCM2-29/7/09 - Notice of Motion – Cr Yates: Council Submissions to NGO's, State and Federal Agencies	Brian Reed	In Progress	Submission section added to the Website. Responses made on Spatial Framework and Activity Centres Policy Recommend Deletion
35916	OCM1 - 8/8/09 - Public Housing – Delegation of Planning Approval	Brian Reed	In Progress	Delegation added to Delegation Register. Recommend Deletion
35933	OCM2 - 11/8/09 - Activity Centres for Perth and Peel, Western Australian Planning Commission	Brian Reed	In Progress	Submission made to the WAPC. Recommend Deletion
35943	OCM2 - 26/8/09 - Notice of Motion: Cr Yates - Motion: Easy Web Access to a Register of Local Planning Policies	Brian Reed	In Progress	To be discussed with IT Officer.
35945	OCM2 - 28/8/09 - Notice of Motion: Cr Yates - Developments at the Intersection of Guildford and Old Perth Roads to include Grade Separation Options	Brian Reed	Outstanding	Consultation has occurred with the PRA and Main Roads WA regarding feasibility of overpass.

35951	OCM2 - 34/8/09 - Notice of Motion: Cr Gangell – Steel Blue Oval Bassendean Redevelopment	Brian Reed	In Progress	The concept of including a civic component has been included in the brief for the redesign work for the Oval. The project team requires details of the proposed Civic Component.
35953	OCM2 - 35/8/09 - Notice of Motion: Cr Gangell – Bassendean Primary School – Transportable Classrooms	Brian Reed	In Progress	Subject to a report to the 1st September Council meeting. Recommend Deletion
36259	OCM - 12/8/09 - Directions 2031 - Draft Spatial Framework for Perth and Peel	Brian Reed	Outstanding	Submission made to the WAPC. Recommend Deletion
23821	OCM - 25/5/08 - Natural Environment Policies	Christine Devereux	In Progress	Presented to Council for endorsement OCM 8/9/09. Recommend deletion.
26546	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	Christine Devereux	In Progress	Presented to Council for endorsement - OCM 8/9/09. Recommend deletion.
35920	OCM1 - 14/8/09 - Notice of Motion: Cr Butler - Town Centre Parking	Christine Devereux	Outstanding	A report to be prepared and presented for Council consideration in December 2009 outlining options to improve parking within the Town Centre, eg. Old Perth Road.
22867	OCM - 29/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Graeme Haggart	Outstanding	Children and Family Services Committee conducted a workshop on 16 Sept to prepare a strategy to achieve the outcome for consideration at the next Committee meeting.
28078	OCM – 22/4/09 & 26/11/08 - Notice of Motion – Cr Gangell: Town Mascot	Graeme Haggart	Outstanding	Interest in participation in the process expressed by Officers and Councillors. Meeting scheduled for 10.30am Wed 30 Sept.
32195	OCM - 19/4/09 - Regional Community Safety and Crime Prevention Officer	Graeme Haggart	Outstanding	As a result of Mundaring not funding the project, the position is no longer being considered. Recommend deletion.
32213	OCM - 41/4/09 - Notice of Motion – Cr Butler: Representative On Bassendean Cultural Advancement Group	Graeme Haggart	Outstanding	Report on MOU with the Bassendean Cultural Advancement Group and developing a Reconciliation Action Plan to be presented for consideration in October.
35928	OCM 6 & 7/8/09 - Review of Committees of Council	Graeme Haggart	Outstanding	Duplicated SR - see SR35927. Recommend deletion.

35947	OCM2 - 30/8/09 - Notice of Motion: Cr Pule - No Interest Loans (NILS) NGO	Graeme Haggart	Outstanding	Staff have made enquiries of other councils and it was stated that HACC provide funding for the purchase of basic household items. The Council do not provide funds on a loan basis. Information will be sought from HACC on the requirements of the scheme and presented to Council.
35955	OCM2 - 37/8/09 - Notice of Motion: Cr Yates: Population Growth Initiatives	Graeme Haggart	Outstanding	No action taken in the last month. Report preparation to occur in Oct/Nov and a report presented for consideration in Dec or early in the new year.
34088	OCM - 5/6/09 - Request for Traffic Management – Iolanthe Street, Bassendean	Ian McDowell	In Progress	The Town has appointed a new Engineering Design Officer who can undertake the design of the traffic calming treatments. This will occur in September/October 2009 after which officers will consult with affected property owners. A report will be presented to Council in October/November 2009.
34111	OCM 37/6/09 - Notice of Motion – Cr Pule: Broadway Arboretum	Ian McDowell	Outstanding	Awaiting decision on use of Cash in Lieu funding for development of a concept plan. Proposed concept plan will be presented to Council under cover of a report addressing points raised in the Notice of Motion.
35082	OCM2 - 5/8/09 & OCM2 - 26/7/09 - Notice of Motion – Cr Pule: Upgrade Community Consultation Process	Ian McDowell	Outstanding	Changes to the Consultation Policy have been implemented. Recommend deletion.
35913	OCM1 - 5/8/09 - Public Toilet Management Program/Public Toilet Design	Ian McDowell	Outstanding	Awaiting advice from the Minister with regards the use of cash in lieu funds for this project.
35923	OCM1 - 15 & 16/8/09 - Notice of Motion: Cr Yates – Immediate Attention of Safety Issues at Wicks St & Morley Drive, Intersection	Ian McDowell	Outstanding	A report on the proposed modifications for the intersection has been prepared and will be presented to the OCM on 22 September 2009. The entry statement and public event signs have been removed, vegetation has either been cut back or removed to improve line of sight. Recommend deletion.
35948	OCM2 - 31/8/09 - Notice of Motion: Cr Pule - Ashfield Parade Swales Risk Assessment	Ian McDowell	Outstanding	A report will be presented to Council at the OCM on 22 September 2009. Recommend deletion.

19655	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	Kallan Short	In Progress	Fence has now been altered to comply with the Town's Local Law. The Town's Solicitors are finalising the Legal proceedings. Recommend deletion.
26541	OCM - 7/9/08 - Private Swimming Pool Inspection Program	Kallan Short	In Progress	Prosecution documents signed and returned to the Town's Solicitors who are taking further action on the Town's behalf.
31357	OCM - 7/3/09 - Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean	Kallan Short	In Progress	The Town's solicitors have advised that a court date has been appointed for later in September.
35929	OCM2 - 8/8/09 - Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean	Michael Costarella	Outstanding	Concession has been allocated to the Westcare Assessment for the 2009/10 Rates. Recommended deletion
35936	OCM2 - 14/8/09 - Audit and Risk Management Committee Meeting held on 12 August 2009	Michael Costarella	Outstanding	Amendments to budgets noted. Projects put on hold until the budget review. Recommended deletion
35954	OCM2 - Notice of Motion: Cr Yates - Bassendean Broadband Policy	Michael Costarella	Outstanding	Information will be sought from other Broadband suppliers and information will then be provided to Council.
35973	OCM2 - 40/8/09 - Request for a Rate Exemption – TADWA Inc, Lot 501 Collier Rd, Bassendean	Michael Costarella	Outstanding	Staff are arranging a meeting with Council's solicitor to discuss the matter and the matter will be represented to Council following the advice. Recommended deletion
2484	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Michael Whitbread	In Progress	Evidence to be sent to solicitors in late September 2009
13750	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	Michael Whitbread	In Progress	Due to the illness of the magistrate, the hearing was rescheduled for the 1 December 2009.

29071	Proposed Closure of a Portion of ROW 6 26 Scaddan & 33 Broadway	Michael Whitbread	In Progress	Closure supported at September 2009 Council meeting. Valuation to be sought to commence closure process. Recommend deletion
31373	OCM - 20/3/09 - Proposed Policy: Development within the Street Setback Area	Michael Whitbread	In Progress	Matter is currently being progressed and a report will be presented to Council in December 2009.
32183	OCM - 8/4/09 - Breach of Local Planning Scheme, Unauthorised Builders/Storage Yard – Lot 835; No. 35 May Holman Drive, Bassendean	Michael Whitbread	In Progress	Meeting to be held on 18 September 2009 with landowner to resolve issues if possible. Unfortunately still no remedial works. Anticipate legal action to be forthcoming.
34096	OCM - 12/6/09 - Breach of Town Planning Scheme No. 10 Unauthorised Transport Depot (Truck Storage) Lot 1 (No. 31) Northmoor Road, Eden Hill	Michael Whitbread	In Progress	Audit of trucks planned for October/November 2009
35924	OCM2 - 3/8/09 - Split Residential Density Code Provisions – Local Planning Scheme No. 10	Michael Whitbread	In Progress	Senior Planning Officer to work on draft Scheme Amendment documents and draft policies with a view to reporting the matter to Council in November 2009.
35932	OCM2 - 10/8/09 - Home and Community Care – Policy Implications for Volunteer Requirements Resulting from an Increase in Services	Philip Baker	In progress	No specific action required as motion expresses support for existing strategies Recommend deletion
35919	OCM1- 12/8/09 - Cultural Development Advisory Committee Meeting held on 5 August 2009	Ross Rayson	Outstanding	1. Correspondence and funding agreements to successful community groups by 24/9. 2. Correspondence to Maltese Association re their application for Community Events Sponsorship by 24/9. 3. Notes the consideration of an interpretive food display as part of the planning for NAIDOC 2010 event. 4. Council officers to prepare a report to Council on the outcome of the EOI for Outdoor Summer Movies by end of September.

35950	OCM2 - 33/8/09 - Notice of Motion: Cr Gangell – Purchase of Synthetic Green, Bassendean Bowling Club	Ross Rayson	Outstanding	Council officers have commenced investigating the options with a report to be sent to Council by the end of October.
17964	OCM 13/01/09 & OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	Simon Stewert-Dawkins	In Progress	On 28 August 2009, Swan River Trust has issued access stairs, fish platform and foreshore rehabilitation development approval conditions for Minister’s determination.
25042	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Simon Stewert-Dawkins	In Progress	Officers will review the Street Tree Master Plan further and report back to Council in October/November 2009.
32370	OCM - 3/4/09 - Petition Kenny Street (Underground Power)	Simon Stewert-Dawkins	In Progress	Due to annual leave commitments this has not been progressed to date. A report will be prepared and presented to Council in October 2009.
35914	OCM1 - 6/8/09 - Draft Verge Treatment Policy	Simon Stewert-Dawkins	Outstanding	Verge Treatment Policy and Guidelines have been endorsed by Council and will be implemented immediately. Recommend deletion.
32209	OCM - 39/04/09 - Notice of Motion – Cr Yates: Protection, Improvement and Fire Risk Reduction of Bush Forever Reserves in the Town of Bassendean	Steve McCabe	In Progress	Currently investigating procedure for disease management for the stockpiling and management of mulch for use on Council reserves.
34114	OCM - 41/6/09 - Notice of Motion – Cr Pule: Bassendean Green Wave Planting Day	Steve McCabe	In Progress	Currently researching the matter. A report will be prepared for the October 2009 Council meeting.
35946	OCM2 - 29/8/09 - Notice of Motion: Cr Pule - Island of Woking Local Sustainable Energy Solutions. Mr Allan Jones MBE, Recipient of the Queen’s Award for Services to Energy & Water Efficiency	Steve McCabe	In Progress	A report on the feasibility of studying the Local Sustainable Energy Solutions implemented by Woking Borough Council in the UK as a model that might be applied in the Town of Bassendean will be presented to Council in November.

35949	OCM2 - 32/8/09 - Notice of Motion: Cr Yates - Policies to Overcome Soil and Groundwater Contamination Issues	Steve McCabe	Pending further advice	Information gathering is underway. At this stage it is not possible to clearly determine how long it might take to adequately address this resolution.
35930	OCM2 - 9/8/09 - Proposed Community Ceremonies	Sue Perkins	Outstanding	Letter sent to Mrs Tasma on 2 September 2009, in accordance with Council's resolution. Recommend deletion.
28441	OCM - 8/12/08 - Jubilee Reserve Fencing	Travis Moore	In Progress	Project pending approval of cash in lieu funds.
32221	OCM - 47/4/09 - Non Conforming Noise Events at Steel Blue Oval Bassendean 2009/10	Travis Moore	In Progress	Agreements received, meeting to be arranged with promoters to finalise. Recommend deletion.
35077	OCM2 – 4/7/09 - Office of Crime Prevention Funding Application – 4 All Sports Holiday Program	Travis Moore	In Progress	Funding submission for $5,000 from the Office of Crime Prevention successful. Program to occur in Sept/Oct 2009 school holidays. Recommend Deletion
35925	OCM2 - 4/8/09 - Draft Physical Activity Plan	Travis Moore	In Progress	Draft Plan out for period of public comment. Follow up report including any community feedback to be provided in October.
24533	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	William Barry	In Progress	The Draft report will be presented to Council in October 2009.
29526	OCM - 22/4/09, 23/4/09 & 28/01/09 - Notice of Motion – Cr Gangell: Open Air Market Place	William Barry	In Progress	The Committee Nominations were agreed by Council and the first meeting of this Committee is scheduled for September 24 2009. Recommend deletion
34102	OCM - 20/6/09 - Economic Development Advisory Committee Meeting held on 20 May 2009	William Barry	In Progress	Discussions with community members to head up the Steering Committee are ongoing. A report updating Council on current position will be presented in October.

OFFICER RECOMMENDATION – ITEM 10.10

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Voting Requirements: Simple majority

10.11 Calendar for September/October 2009 (Ref: Sue Perkins, Executive Assistant)

Thu 24 Sep 4.00pm Old Perth Road Markets Committee – Council Chamber (Crs Gangell and Pule)

Tue 29 Sep 6.30pm Workshop – Land Use (Facilitator - Cr Butler. Meal at 6.00pm

Thu 1 Oct 9.00am Local Studies Collection Management Committee Meeting – Council Chamber

(Crs Brinkworth, Stubbs and Pule)

Thu 1 Oct 6.00pm WALGA East Zone – EMRC (Crs Klein and Stubbs)

Fri 2 Oct 6.30pm Councillor and Staff Appreciation Function – 150 East Restaurant, Belmont

Tue 6 Oct 7.00pm Councillors’ Briefing Session – Council Chamber

Thu 8 Oct 4.00pm Perth Airport Municipalities Group – City of Belmont (Cr Cox)

Tue 13 Oct 7.00pm Ordinary Council Meeting – Council Chamber

Thu 15 Oct 5.00pm EMRC Resource Recovery Committee Meeting - EMRC (Cr Klein) – If required

Thu 15 Oct 6.30pm EMRC Audit Committee - EMRC (Cr Klein) – If required

Sat 17 Oct Local Government Elections

Tue 20 Oct 7.00pm Special Council Meeting (Swearing in of New Councillors)

Thu 22 Oct 7.30am Small Business Centre East Metro Meeting – Midland

Sat 24 Oct 4.30pm Multicultural Food Fest – Jubilee Reserve

Tue 27 Oct 6.00pm Citizenship Ceremony – Committee Room

Tue 27 Oct 7.00pm Ordinary Council Meeting – Council Chamber

Thu 29 Oct 6.00pm EMRC Council Meeting

OFFICER RECOMMENDATION - ITEM 10.11

That the Calendar for September/October 2009 be adopted.

Voting Requirements: Simple majority

10.12 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)

The Common Seal was attached to the following document during the reporting period:

Hyde Retirement Village Residence Deed - Mr Norman Stagoll

OFFICER RECOMMENDATION – ITEM 10.12

That the report on the use of the Common Seal be received.

Voting Requirements: Simple majority

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion: Cr Yates - Possible Pyrton Road Names List

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

BACKGROUND

Pyrton may be one of the last major greenfield developments in Bassendean. Local residents like Jim Appleton have been closely involved with Pyrton over many years in administration when it was a state agency facility. The local historical society may be of assistance in forming a list of names as suggested below in the motion.

MOTION

“That a priority list of possible road names be assembled of:

1. People involved with Pyrton directly;

2. Presidents/Mayors; and

3. Town Clerks/CEO's of the Bassendean local government region.

And that this list be passed onto the Geographic Names Committee of Landgate and the owners of the Pyrton site to provide a guide as to what names could be used in any future developments of the site.”

12.2 Notice of Motion: Cr Yates - Immediate clarification of Community Sports Reserve Assets

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

BACKGROUND

There are 2 x 3 phase power outlets on Jubilee Reserve, yet the Town is considering the hire of generating capacity for the multi-cultural event. This was flagged 2 years ago and apparently not addressed.

The playing surface at Ashfield Reserve still needs remedial attention, even though it has been replanted.

Coordination with the Corrections Department may result in a low cost workforce being available, with supervision, to improve the condition of the playing surface of multiple community reserves in Bassendean.

The July and August 2009 reticulation ban is apparently now over.

There is remaining a pump issue with Point Reserve. Now is the time to address issues before the summer of 2009/2010.

MOTION

“That an immediate study be undertaken of the Town's community sports reserves, in association with those groups that use the reserves, to determine:

(a) The condition of the playing surfaces, weed infiltration, suitability for different activities and any remedial action recommendations and

(b) The operational status of reticulation installations, bore pump(s), provision of services such as lighting plus 3 phase power outlet capacity, together with any remedial action recommendations.

(c) That the immediate study should include budget details for those items identified as requiring immediate attention.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 13 October 2009.