Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 28 July 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

24 July 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 14 July 2009

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 14 July 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 14 July 2009, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Office of Crime Prevention Funding Application – 4 All Sports Holiday Program (Ref: GRSU/APPS/13 – Travis Moore, Acting Manager Leisure Services)

APPLICATION

The purpose of this report is to seek Council support an application for funding to provide an Indigenous youth sports program and in the event that the application is successful, to approve the expenditure for the program.

BACKGROUND

In October 2007, Council adopted the Community Safety Plan for the Town. One of the recommendations of the Plan is to support the community to offer events/programs that engages the community for recreation and entertainment.

The Bassendean Cultural Advancement Group is a local community group which meets regularly as a spokes group for the Aboriginal community within the Town of Bassendean.

The Town has been approached by the Cultural Advancement Group to provide an indigenous youth sports program “4 All Holiday Sports Program” in the October 2009 school holidays.

In an effort to fund the program, the Town has submitted a funding application for $5,000 under the Office of Crime Prevention’s Community Partnership Funding Program.

Essentially, the Town’s role would be to provide the Office of Crime Prevention with credible accounting assurance and to facilitate the undertaking of the program as a auspice event that gives traction and substance to the cultural advancement group.

In the event the funding application is unsuccessful, the project would not proceed.

As such, if the grant is successful, Council is requested to consider amending the 2009/10 Budget to include a $5,000 income and expenditure amount for the provision of the “4 All Sports Holiday Program”.

STATUTORY REQUIREMENTS

Local Government Act 1995.

COMMENT

The proposed “4 All Sports Holiday Program” involves the provision of 4 full day sports clinics incorporating a range of different sporting disciplines i.e. soccer, basketball, rugby league and netball.

The Nyoongar Sports Association has agreed to facilitate the program in conjunction with various sporting personalities engaged as positive mentors for the participants, with the aim to encourage self esteem and self worth.

The Kiara Police have provided their support of the initiative and will also endeavour to assist in the delivery of the program.

Other local authorities which have previously provided programs of a similar nature, in particular, Shire of Goomalling, Shire of Narrogin and City of South Perth, have reported positive outcomes as a result of the programs provided. These outcomes include the development of positive community relationships, increased active participation rates and improved opportunities for Indigenous youth to join local sporting clubs.

The program is proposed to be fully funded by the Office of Crime Prevention, with Council’s contribution comprising of in-kind marketing, promotion and administrative support.

Council may decide not to support the “4 All Sports Holiday Program”, however, as the program is in-line with recommendations of the Town’s Community Safety Plan and Council is not required to make any financial contribution, this option is not recommended.

In summary, the Acting Manager Leisure Services recommends that Council supports the provision of the “4 All Holiday Sports Program” and subject to the approval of the grant, the 2009/10 Budget be amended to include income and expenditure amounts of $5,000 for the provision of the program.

STATUTORY REQUIREMENTS

Local Government Act 1995

FINANCIAL CONSIDERATIONS

As previously stated, the program is proposed to be fully funded by the Office of Crime Prevention, with Council’s contribution to be comprised of in-kind marketing, promotion and administrative support.

If Council decides to support the program, it is proposed that the Town manage the grant funds and as such it is recommended that the 2009/10 Budget be amended to include an income and expenditure amount of $5,000.

OFFICER RECOMMENDATION – ITEM 10.1

That Council:

1. Supports the provision of the “4 Sports All Holiday Program” in partnership with the Bassendean Cultural Advancement Group;

2. Subject to the approval of the 4 Sports All Holiday Program grant application, the 2009/10 Budget be amended to include an income and expenditure account of $5,000 for the provision of a “Sports 4 All Holiday Program”; and

3. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act;

Voting Requirements: Absolute majority

10.2 Strategic Streetscape – Trading In Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

APPLICATION

The purpose of this report is for Council to adopt the draft Trading In Public Places Policy.

BACKGROUND

In September 2005, Council adopted the following brief for the provision of draft policies for Council consideration:

Trading In Public Places Policy

Develop policy, guidelines and an application process for a stall holders permit in accordance to the Local Law, and the Health Act 1911, public liability insurance, that the stall and other equipment does not damage, obstruct or impede the use of the public place, the standards of marquees, tables, chairs, umbrellas to be provided, safety requirements and the level of maintenance and clean up works to be undertaken.

A Project Control Group was established to review and provide input to the draft Streetscape Policies presented to the Town by Hames Sharley. The Project Control Group included the following:

Director Operational Services
Manager Development Services
Manager Asset Services
Manager Health and Environmental Services
Manager Leisure Services
Environmental Officer

The following consultation and communication has been undertaken:

March 2006 Community Workshop;
May & August 2006 Councillor Workshops;
November 2006 TOB staff review draft of policies;
November 2006 Street Tree Audit ;
July & November 2007 Elected Members provided with a project update regarding delays in delivering the Strategic Streetscape project;
December 2007 Council Workshop providing an overview of the Local Law, Policy and Street Tree Master Plan;
April 2008 (OCM – 11/04/08) Council deferred the Streetscape Master Plan component of the project deliverables;
May 2008 (SC - 47/05/08) Council noted the status of the work undertaken with the Strategic Streetscape Plan;
June 2008 Councillor Workshop reviewed the draft suite of streetscape policies;
June 2008 (OCM - 12/06/08) Council deferred the draft suite of Streetscape Policies to a further Council workshop;
July 2008 Councillor Workshop conducted to review the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information;
July 2008 (OCM – 11/07/08), Council received the draft suit of policies and invited community feedback;
August - December 2008 Community feedback on the draft suite of Streetscape policies;
January 2009, the Project Control Group and Hames Sharley reviewed the community feedback
March 2009 Council presented with the revised draft suit of streetscape policies;
March 2009 Standing Committee Meeting, Cr Yates presented 28 additional questions relating to the suite of policies and Council (OCM - 21/03/09) resolved to defer considering the suite of streetscape polices until all the questions raised were dealt with satisfactorily;
May 2009 Standing Committee presented with the revised draft suit of streetscape policies, summary of the community feedback received and the actions taken with each of the draft Streetscape policies and feedback to Councillor Yates 28 questions and the project control group responses;
May 2009, Council requested that the policies be reviewed in line with Councillors’ comments and referred back to Council for further consideration; and
June 2009, Council adopted the Outdoor Eating in Public Places Policy and the Public Art Policy.

STATUTORY REQUIREMENTS

Local Govt Act 1995

Council policy 1.5.5 – Community Consultation

COMMENT

The draft suite of Streetscape Policies presented provides best practice guidelines for all staff working in areas that have Natural and Build Environmental, Community Wellbeing or Economic considerations. These documents provide staff with necessary information to manage and maintain the Streetscape issues in the Town.

The Streetscape Policies provides proactive management approach for the Town.

Attached is the Community Feedback and the Project Control Group responses together with Cr Yates’ questions regarding the draft suite of Strategic Streetscape Policies.

In August 2008 (OCM - 28/08/08), Council endorsed the draft suite of Streetscape policies which included the Trading in Public Places policy and therefore allowed the Town invite public comment.

At the June 2009 Council meeting, it was resolved to amend the wording of the draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising.

As a result of the June 2009 Council decision, the draft Trading in Public Places policy section relating to advertising has been amended.

The Trading in Public Places policy advertised for public comment read as follows:

Advertising / Promotion

Trading activities within a public place in itself, increases customer awareness of a business, encourages pedestrian activity and increases the patronage:

The name of the business may be advertised on the building in accordance to the Councils Advertising Signage policy.
“Hang tag” sized labels may be permitted on items for sale which includes the name of permit holders business and the price of the item.
The name of the permit holders business/ logo may be displayed on promotional brochures.
The name of the permit holders business/ logo or third party advertising shall not be displayed on any furniture within the permit area.
Solicitation of customers by touting or the use of public address systems is prohibited.
For Council endorsed special events, the name of the permit holders business/ logo or third party advertising may be provide within a permit area using promotional banners, exhibition showcases and display graphics.

The revised Trading in Public Places policy relating to advertising / promotion has been amended to read as follows:

Advertising / Promotion

Council encourages innovation in design in accordance to the Councils Advertising Signage policy.
Council supports the conduct of footpath activity associated with established businesses throughout shopping centres and other business activity areas.
Solicitation of customers by touting or the use of public address systems is prohibited.
For Council endorsed special events, the name of the permit holders business/ logo or registered Trademark may be used within a permit area.

Alternatively Council may wish to incorporate words or sentences of the previous draft advertising clauses outlined above.

Recently the Western Australia Planning Commission (WAPC) released a draft Activity Centres Policy for the planning and development of activity centres throughout Perth and Peel region. Page 44 of the draft document sets out the following Policy aims relating to signage in an urban design context:

Actions

• Use an appropriate scale of signage in relation to the travel mode of the desired audience to avoid visual pollution through excessive advertising signage.

• Relate signage directly to the building containing the service or to which the advertising of the product refers, to avoid excessive, gratuitous and unnecessary signage.

• Integrate signage and service infrastructure into the overall design of the building so that it does not appear to be attached as an afterthought or create a cluttered appearance.

• Ensure servicing has minimal impact on the visual appearance of adjacent streets, parks, pedestrian pathways or other public spaces to maintain the quality of experience in the public realm.

When considering the advertising/ promotional section of this policy, Council needs to consider the potential outcomes and what type of streetscape is desired. It is clear that the WAPC draft policy actions are seeking to manage advertising.

Other issues that Council needs to consider is that in the future a “whites goods retailer may wish to open a business in Old Perth Road and may wish to display fridges, washing machines etc on the foot path. Council therefore needs to consider what type of streetscape it wishes to provide for residents and business proprietors.

Hames Sharley and Town of Bassendean Officers are of the opinion that Council should control advertising/ promotional materials to ensure that there is a balance which will avoid ‘visual clutter’ and obstructions whilst encouraging activity.

Attached to the July 2009 Council agenda is an amended draft Trading in Public Places Policy.

Council may further amend the attached draft policy to achieve the desired outcome for the Town’s streetscapes.

If desired, Council may resolve that the CEO arrange to have the adopted policy reviewed in say 18 months to determine how effective the policy has been in achieving the desired outcome.

It is recommended that Council adopts the draft Trading in Public Places Policy Option 1 which incorporates the revised advertising clause attached to the July 2009 Council Agenda

Considering the extensive consultation and amendments made to the draft policies, it is recommended that the suite of Streetscape Polices attached to the June 2009 Standing Committee report be adopted.

OFFICER RECOMMENDATION – ITEM 10.2

That Council adopts the Trading in Public Places Policy which incorporates the revised advertising clause as attached to the 28 July 2009 Council Agenda.

Voting Requirements: Simple majority

10.3 Strategic Streetscape – Suite of Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

APPLICATION

The purpose of this report is for Council to adopt the following draft policies:

Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy.

BACKGROUND

In September 2005 Council adopted the following brief for the provision of draft policies for Council consideration:

Advertising Signage Policy

Develop policy, guidelines and an application process for advertising signs and portable signage in accordance to the Local Law taking into consideration the Bassendean Town Centre Townscape Study document.

Street Name & Directional Signs Policy

Develop policy and guidelines to clearly show how directional signage for traffic and pedestrian movement is to be provided throughout the Town. The consultant is to refer to the draft Town of Bassendean Marketing Plan to ensure a cohesive approach signage policy is developed while at the same time combating standardisation. The selection, identification and design of signage appropriate for the different public realm situations, with directions for how they are to be used should include 24 hour legibility for day and night requirements, graffiti and vandalism resistance, clear but subtle signalling of routes to key destinations/ design legibility that facilitates mental mapping of the area/ signalling key locations, buildings, vistas etc/ interpreting key public buildings and uses (where known)/ non-invasive interpretation of the Swan River and other significant

Street Tree Protection Policy

Develop policy and guidelines as a supplement to TPS10 for the preservation of as many of the more valuable trees as possible during the construction works/ programs in order to sustain the aesthetic and physical benefits of street trees.

The consultant would be required to review the current development application submission requirements with regards to the streetscape and develop a stringent policy and guideline for any activity potentially affecting street trees, clearly stating the protection procedures, tree care practices required and exemptions.

It is intended that the utility provider or developer would be required submit plans to the Town advising how they will comply with the proposed street tree preservation and maintenance requirements and that a bond may be required to ensure adequate tree protection is achieved.

The consultant would be required to develop a “tree amenity valuation method ”, which will consider tree condition, age, location, cultural significance and suitability as a means to determine the bond value. It is intended that the tree value calculation will be used to compensate the community should trees be unlawfully damaged.

Amenity Tree Evaluation Policy

Develop policy and guidelines to protect all street trees from needless removal and every effort is made to preserve and protect street trees until such time removal is warranted and prudent.

The policy, guidelines would need to take into consideration that life cycle of trees and that in some cases trees are not contributing significantly to the tree canopy in the streetscape and should be removed and replanted with an alternative tree to increase the streetscape tree canopy.

The consultant would be required to develop a tree evaluation formula which will consider tree condition, age, location, cultural significance that will assist in evaluating each tree considered for removal on a case-by-case basis.

Where a tree is deem that it can be removed, new street trees are to be planted in accordance to the proposed policy and guidelines.

Street Tree Removal & Replacement Policy

Develop policy and guidelines to protect all street trees from needless removal and every effort is made to preserve and protect street trees until such time removal is warranted and prudent.

Where a tree is deem that it can be removed, new street trees are to be planted in accordance to the proposed policy and guidelines.

Verge Treatment Policy

Develop policy, guidelines that will provide high quality landscaping and maintenance standards for property owners who wish to landscape the verge area adjacent to their property. The guidelines and application process are to provide a logical and pragmatic assessment tool to ensure compliance to the local laws and “designing out crime” principals.

Crossover Policy

Develop a policy, guideline and an application process as a supplement to TPS10 to minimize the visual impact of crossovers to the streetscape and provide a logical and pragmatic assessment tool to determine appropriate crossover widths based on existing or onsite parking arrangements.

Streetscape Information Policy

Develop streetscape community planting and streetscape re-new policy and guidelines. The guidelines are to promote the benefits of new and renewal programs.

The guidelines are to outline the communication process where trees are required to be removed including letter box notification and outline strategies to assist residents to understand issues and rationale for tree removal / replacement programs.

A Project Control Group was established to review and provide input to the draft Streetscape Policies presented to the Town by Hames Sharley. The Project Control Group included the following:

Director Operational Services
Manager Development Services
Manager Asset Services
Manager Health and Environmental Services
Manager Leisure Services
Environmental Officer

The following consultation and communication has been undertaken:

March 2006 - Community Workshop;
May & August 2006 - Councillor Workshops;
November 2006 - TOB staff review draft of policies;
November 2006 - Street Tree Audit;
July & November 2007 - Elected Members provided with a project update regarding delays in delivering the Strategic Streetscape project;
December 2007 - Council Workshop providing an overview of the Local Law, Policy and Street Tree Master Plan;
April 2008 (OCM – 11/04/08) Council deferred the Streetscape Master Plan component of the project deliverables;
May 2008 (SC - 47/05/08) - Council noted the status of the work undertaken with the Strategic Streetscape Plan;
June 2008 Councillor Workshop reviewed the draft suite of streetscape policies;
June 2008 (OCM - 12/06/08) - Council deferred the draft suite of Streetscape Policies to a further Council workshop;
July 2008 - Councillor Workshop conducted to review the draft suite of streetscape policies, the draft Streetscape Master Plan and the Recommended Tree Species Information;
July 2008 (OCM – 11/07/08) - Council received the draft suit of policies and invited community feedback;
August - December 2008 - Community feedback on the draft suite of Streetscape policies;
January 2009, the Project Control Group and Hames Sharley reviewed the community feedback;
March 2009 Council presented with the revised draft suit of streetscape policies;
March 2009 Standing Committee meeting, Cr Yates presented 28 additional questions relating to the suite of policies and Council (OCM - 21/03/09) resolved to defer considering the suite of streetscape polices until all the questions raised were dealt with satisfactorily;
May 2009 Standing Committee presented with the revised draft suit of streetscape policies, summary of the community feedback received and the actions taken with each of the draft Streetscape policies and feedback to Councillor Yates 28 questions and the project control group responses;
May 2009, Council requested that the policies be reviewed in line with Councillors’ comments and referred back to Council for further consideration; and
June 2009, Council adopted the Outdoor Eating in Public Places Policy and the Public Art Policy.

STATUTORY REQUIREMENTS

Local Govt Act 1995

Council policy 1.5.5 – Community Consultation

COMMENT

As mentioned in the May 2009 Standing Committee Agenda, Council has previously adopted (OCM – 16/08/08) the “Window Security for Non-residential Properties” under Clause 2.4.1 of the Local Planning Scheme No. 10.

The Manager Development Services is currently reviewing the Fencing Local Law to reflect the requirements of the draft Fencing Policy and guidelines. Therefore, until the Fencing Local Law is adopted and gazetted, the draft Fencing Policy and guidelines should be withheld.

Hames Sharley and the Project Control Group members prepared the draft streetscape policies in accordance to the Council brief above.

The Streetscape Policies provides proactive management approach for the Town.

Attached to the 28 July Council Agenda is the Community Feedback and the Project Control Group responses, together with Cr Yates’ questions and the Project Control Group’s responses regarding the draft Strategic Streetscape Policies.

At the Councillor Briefing session held on Tuesday 21 July 2009, feedback was provided regarding the Street Name & Directional Signs Policy concerning the colour of signage for tourist destination.

As a result, the draft policy has been amended to include under the section “Directional Signs” the following:

Directional signs to Tourist Attractions shall have white lettering and symbols on a BROWN background and comply with the Western Australia Tourist signage guidelines.

Considering the extensive consultation and amendments made to the draft policies, it is recommended that the suite of Streetscape Polices attached to the 28 July Council Agenda, be adopted.

OFFICER RECOMMENDATION – ITEM 10.3

That Council:

1. Adopts the following draft policies attached to the 28 July Ordinary Council Agenda:

Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

2. Notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law.

Voting Requirements: Simple majority

10.4 Workshop to Consider the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning (Ref: GOVN/CCLMEET/1 – Bob Jarvis, CEO)

APPLICATION

Council’s consideration of a suitable to timeframe to hold a workshop to consider the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning.

BACKGROUND

At its Ordinary Meeting of 14 July 2009, Council resolved, amongst other things, to hold a workshop to consider the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning.

In considering the timing of this workshop, the following should be noted:

Public consultation has been completed, but there has been no release as yet of the outcomes of the public consultation process; and
The review of the State Planning Framework to integrate NRM is expected to take up to four years.

In year 1 it is hoped to:

Complete a Statewide policy for Native vegetation;
Prepare a list of key agency contacts to correspond with relevant roles and responsibilities for NRM through land use planning;
Facilitate workshops with State NRM agencies, local governments and regional NRM groups on the role of local planning strategies in NRM; and
Environmental strategies and economic strategies are yet to be done to support the WAPC’s Directions 2031 Draft Spatial Framework for Perth and Peel.

COMMENT

The full timetable is contained in the Executive Summary for the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning, and indicates a protracted timeframe for the completion of the work that is required to be done. A copy of the Executive Summary is provided as an attachment.

Looking at what is hoped to be achieved in the first year, it appears that there will be continuing consultation and workshops with all agencies on the implementation, and any workshop that Bassendean holds should at least be delayed until the outcomes of the public consultation are known.

It is also interesting to note that in the Executive Summary the WAPC has made a cautionary statement about the resources it has to carry out the work through cuts to staffing and other resources. It is suggested that the four year timeframe may well be contingent on the State’s capacity to fund the process in a timely manner.

OFFICER RECOMMENDATION – ITEM 10.4

That a workshop for Councillors on the Direction Papers on the Integration of Natural Resource Management (NRM) and Land Use Planning be held after the outcomes of the public consultation are known, and at a time when more information is provided on the first opportunities that will be provided for local government to participate in workshops to be run by the WAPC, so that delegates from the Town are provided with a clear direction from Council as to Bassendean’s position on the variety of policy and implementation issues that will be discussed.

Voting Requirements: Simple majority

10.5 Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 – Michael Whitbread, Senior Planning Officer)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Description	Address	Decision
TWO SINGLE STOREY GROUPED DWELLINGS	7 LORD STREET BASSENDEAN 6054	Delegated Approval
4 X 2 STOREY DWELLING	57 FIFTH AVENUE BASSENDEAN 6054	Delegated Approval
OFFICE/WAREHOUSE	68 MAY HOLMAN DRIVE BASSENDEAN 6054	Delegated Approval
SINGLE DWELLING	9 COLGOOLA BRACE BASSENDEAN 6054	Delegated Approval
SINGLE DWELLING	158 SECOND AVENUE EDEN HILL 6054	Delegated Approval
PATIO	21 ROSETTA STREET BASSENDEAN 6054	Delegated Approval
COLOURBOND PATIO	101 WHITFIELD STREET BASSENDEAN 6054	Delegated Approval
GABLE PATIO	Unit 5 41 CYRIL STREET BASSENDEAN 6054	Delegated Approval
GABLE ROOF PATIO	Unit 4 41 CYRIL STREET BASSENDEAN 6054	Delegated Approval
CARPORT/PATIO	4B CHESTERTON ROAD BASSENDEAN 6054	Delegated Approval
STEEL FRAME PATIO WITH SOLAR SPAN ROOF	48B CYRIL STREET BASSENDEAN 6054	Delegated Approval
SINGLE DWELLING, BRICK & TILE	43 SCADDAN STREET BASSENDEAN 6054	Delegated Approval
FLAT PATIO	Unit 7 72 IVANHOE STREET BASSENDEAN 6054	Delegated Approval
SINGLE STOREY BRICK & TILE DWELLING	UNIT A 72 IOLANTHE STREET BASSENDEAN 6054	Delegated Approval
PATIO	Unit 6 134 FIRST AVENUE EDEN HILL 6054	Delegated Approval
PRIMARY SCHOOL ADDITIONS - LIBRARY & CLASSROOMS	66 WHITFIELD STREET BASSENDEAN 6054	Delegated Approval
SINGLE DWELLING	5 COLGOOLA BRACE BASSENDEAN 6054	Delegated Approval
CARPORT & PATIO	Unit 7 36 IVANHOE STREET BASSENDEAN 6054	Delegated Approval
BRICK & TILE CARPORT	52 KENNY STREET BASSENDEAN 6054	Delegated Approval
REDEVELOPMENT OF EXISTING BUILDING & ADDITIONS OF LIBRARY, TOILETS & PRIMARY SCHOOL	5 JAMES STREET BASSENDEAN 6054	Delegated Approval
PATIO	78 FREELAND WAY EDEN HILL 6054	Delegated Approval
SINGLE DWELLING	75 PROSPECTOR LOOP BASSENDEAN 6054	Delegated Approval

Subdivision Applications

Description	Address	Decision
TWO LOT SUBDIVISION	32 ESTHER STREET EDEN HILL 6054	Delegated Referral
TWO LOT SUBDIVISION	6 FOURTH AVENUE BASSENDEAN 6054	Delegated Referral
TWO LOT AMALGAMATION/SUBDIVISION	7 NURSTEAD AVENUE BASSENDEAN 6054	Delegated Referral

OFFICER RECOMMENDATION – ITEM 10.5

That Council notes the decisions made under delegated authority by the Manager Development Services.

Voting Requirements: Simple majority

10.6 Quarterly Reports for Quarter Ended 30 June 2009 (Ref: FINM/AUD/1 – Yvonne Zaffino, Council Support Officer)

APPLICATION

The purpose of this report is for Council to receive the Quarterly Reports for the period ended 30 June 2009.

BACKGROUND

At the Ordinary Meeting of Council held on 22 February 2005 (OCM – 18/02/05) it was resolved that on a quarterly basis, the CEO report against the adopted and agreed performance targets set by Council, plus the past quarter’s achievements of the Town and the next quarter’s predicted activity in the four streams of the Strategic Plan for the Future – Environmental Enhancement, Community Wellbeing, Economic Vitality and Leadership in Business Excellence.

The Quarterly Reports can be found as a separate attachment to the agenda.

OFFICER RECOMMENDATION – ITEM 10.6

That Council:

1. Receives the Quarterly Reports for the Quarter ended 30 June 2009;

2. Endorses the strategic priority targets set by the CEO for the current quarter; and

3. Removes the projects within the Quarterly Report that have been completed and/or require no further action.

Voting Requirements: Simple majority

10.7 Ashfield Stakeholder Advisory Committee Meeting held on 10 June 2009 (Ref: GOVN/CCLMEET/4 - Graeme Haggart, Director Community Development)

APPLICATION

The purpose of the report is for Council to receive the report of the Ashfield Stakeholder Advisory Committee meeting held on 10 June 2009.

COMMENT

In all, 6 Committee members, 1 staff and 4 members of the public were in attendance at the meeting.

The main items of discussion in the meeting included:

1. Progress in the Ashfield Precinct Plan;

2. Establishment of the Ashfield Community Action Network (Ashfield CAN) and website;

3. Progress in the works on the Ashfield Parade Reserve Development Project; and

4. Committee member items relating to Town or Agency operational issues in the suburb were then taken.

OFFICER RECOMMENDATION – ITEM 10.7

That the report on the Ashfield Stakeholder Advisory Committee meeting held on 10 June 2009, be received.

Voting Requirements: Simple majority

10.8 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 30 June 2009, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

OFFICER RECOMMENDATION - ITEM 10.8

That vouchers:

82829-82871 Municipal Fund – Commonwealth Bank

5875-5877 Trust Fund

5878-5880 Municipal Fund – EFT Vouchers

totalling $1,775,089.43 be passed for payment.

Voting Requirements: Simple majority

10.9 Financial Statements for the Period Ended 30 June 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

APPLICATION

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet - (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period.

COMMENT

The Summary of Financial Activity shows the YTD operating income is 1.7% less than the budget and the expenditure is 5.8% more than the 2008/09 YTD budget.

The Statements provide a comparison between actual and budget income and expenditure on year to date basis. The Notes accompanying the statements provide a detailed breakdown of the amounts.

Debtors report states that debts of >90 days are $55,289.54; >60 days are $3,692.94; >30days are $10,033.76 and current debts are $120,923.30. (Note: the debtors aged trail balance includes details of individual the debtors outstanding).

OFFICER RECOMMENDATION – ITEM 10.9

That:

1. The Financial Reports for the period ended 30 June 2009, be received;

2. The Investment Report for the period ended 30 June 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $580,176 for the period to 30 June 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $188,939.54 as at 30 June 2009, be received.

Voting Requirements: Simple majority

10.10 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented:

Issue ID	Assigned To	Brief Description	Action Taken
19671	Bob Jarvis	OCM - 43/12/07 & OCM - 13/07/08 - New Community, Civic and Administration Centre Building	Apart from acknowledgement of receipt of application, no further response has been received. It is assumed that the application has been unsuccessful because of the September start time for projects.
21860	Bob Jarvis	OCM - 21/03/08 - Notice of Motion: Cr Pule - Update Pyrton Site	A letter has been received from the Minister regarding the required consultation with indigenous community and proposals for the site. It is expected that the Town will be informed of the outcome in approx. six months. Minister's letter has been circulated to all Councillors.
22877	Bob Jarvis	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	Meeting conducted with the SDFC on this and other common issues. Subsequent meeting held with WAFC and SDFC with Landcorp. Landcorp still exploring possibility of being involved in project.
24535	Bob Jarvis	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	At the request of the Department of Planning and Infrastructure, the Mayor, CEO, Manager Development Services and Economic Development Officer met with the owners representative 2 April 2009 to discuss future of the site. The owners rep. has given a commitment to speak to the owners and their planning consultants to examine the best use of the site to get the site developed sooner rather than later. The Minister will take no further action until this has occurred.
25854	Bob Jarvis	OCM - 52/8/08 - Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences	Policies adopted by Council April 2009. Further policies to be workshopped.
28078	Bob Jarvis	OCM – 22/4/09 & 26/11/08 - Notice of Motion – Cr Gangell: Town Mascot	The matter has already been considered by the Marketing Committee on 6 May 2009. Further development work is being done on the characters and design.
29526	Bob Jarvis	OCM - 22/4/09, 23/4/09 & 28/01/09 - Notice of Motion – Cr Gangell: Open Air Market Place	Manager Leisure Services will organise advertising and calling for interest in being on committee.
31380	Bob Jarvis	OCM 25/3/09 - Local Government Structural Reform	The Project Team has had a second meeting with Swan who have indicated they still wish to stay as they are but will put forward preferred amalgamation strategies if required. Bayswater has been contacted on three separate occasions to indicate any proposals with no result. Bassendean has been formally advised that it is a category 1 LG with no requirement to consider amalgamations, just resource sharing.
31384	Bob Jarvis	OCM - 37/3/09 - Notice of Motion – Cr Gangell: Refreshments	Council resolved to discontinue providing refreshments. Recommend deletion.
32215	Bob Jarvis	OCM - 42/4/09 - Local Government Reform Steering Committee (LGRSC) Guidelines	Submission lodged by due date, acknowledgement received of receipt of submission. Thank you extended to participating staff. Recommend deletion.
34098	Bob Jarvis	OCM - 14/6/09 - Conducting the 2009 Council Elections by Postal Vote	Electoral commission advised of Council's resolution. Recommend deletion.
34108	Bob Jarvis	OCM - 34/6/09 - Notice of Motion – Cr Yates: Planning Workshop for Land Resources of the Town of Bassendean	Workshop organised following briefing session 21 July 2009.
34115	Bob Jarvis	OCM - 43/6/09 - Notice of Motion – Cr Yates: Negotiated Caveat Removal	Meeting has been held with owner, and estimated $500 fee for removing caveat has been advised by solicitors. Recommend deletion.
22867	Graeme Haggart	OCM - 29/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	C&FS Committee is to conduct a workshop to develop a Family Services Community Plan, including developing a survey instrument, reporting structure plan and budget requirements for consideration of the next or a subsequent meeting of the Committee.
25848	Graeme Haggart	OCM - 31/8/08 - Partnership with Shire of Wiluna	Shire of Wiluna has advised MOU is no longer a priority. Recommend deletion.
26553	Graeme Haggart	OCM - 18/4/09 & 20/12/08, OCM - 41/9/08 - Notice of Motion - Cr Butler – Flying of Aboriginal and Torres Strait Islander Flags	Event conducted on 9 July as a NAIDOC Week activity. Recommend deletion.
28077	Graeme Haggart	OCM – 25/11/08 - Notice of Motion – Cr Gangell: Policy on Return of Items to Council	To be incorporated within the review of the Standing Orders Local Law.
31376	Graeme Haggart	OCM - 10/5/09 & OCM - 22/3/09 - Extension at 2 Colstoun Road, Ashfield	Construction work has commenced.
32192	Graeme Haggart	OCM - 16/4/09 - Review of Seniors and Disability Services Business Unit Staffing Structure	Assistant Manager position has been filled; Transfer of management responsibility for Hyde Retirement Village has now been achieved. Recommend deletion.
32195	Graeme Haggart	OCM - 19/4/09 - Regional Community Safety and Crime Prevention Officer	No action in the past month as the Regional Committee has not met to consider alternative strategies.
32213	Graeme Haggart	OCM - 41/4/09 - Notice of Motion – Cr Butler: Representative On Bassendean Cultural Advancement Group	Report was to be presented in July, however has been deferred due to request for an alternative strategy having been received from the Dept for Aboriginal Affairs. Report now anticipated to be presented in August.
32223	Graeme Haggart	OCM - 49/4/09 - JPET Program Termination	Advice has been received that the application has not been successful. Recommend deletion.
34100	Graeme Haggart	OCM - 17/6/09 - Children and Family Services Committee Meeting held on 13 May 2009	Instrument amended and new appointment advised. Recommend deletion.
23829	Michael Costarella	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	The business plan was presented and adopted by Council at its July 09 meeting. Recommend deletion.
34099	Michael Costarella	OCM 15/6/09 - Review of Strategic Plan for the Future 2009-19	The Strategic Plan has been distributed to all staff and included on the Website as a public document. Recommended deletion.
34113	Michael Costarella	OCM 39/6/09 - Notice of Motion – Cr Gangell: Landfill Levy and FESA Levy	The Rates Information Brochure will include an open letter to the ratepayers explaining the implications of the landfill levy. Recommended deletion.
17964	Simon Stewert-Dawkins	OCM 13/01/09 & OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	Recreational Fishing Community Grants acquittal completed in accordance to OCM–13/01/09. Swan River Trust has not yet provided the Development Approval.
24524	Simon Stewert-Dawkins	0CM - 21/3/09, OCM 11/7/08 - Strategic Streetscape - Policies	In May 2009, Council requested that the policies be reviewed in line with Crs' comment and referred back to Council.
25042	Simon Stewert-Dawkins	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Community and TOB feedback has been assessed, Hames Sharley have modified the draft Streetscape Master Plan and Recommended Tree species document. These documents are now ready to be presented to Council for consideration.
28451	Simon Stewert-Dawkins	OCM - 30/12/08 - Crs' Workshop - Alf Faulkner Hall & Toilets	Tenders have been called and contractor appointed. Waiting on Sparx Child Care to move out of building before works can commence.
32212	Simon Stewert-Dawkins	OCM - 41/04/09 - Notice of Motion – Cr Yates: Provision of Funds for Minor Community Works and Service Requests	Council incorporated an amount for minor community works in the 2009/10 Budget and adopted a policy. Recommend deletion.
32370	Simon Stewert-Dawkins	OCM - 3/4/09 - Petition Kenny Street	A report will be presented in August 2009.
34091	Simon Stewert-Dawkins	OCM - 9/6/09 - Strategic Streetscape – Outdoor Eating Facilities on Public Places Policy	The Outdoor Eating Facilities Policy - Option 1 which incorporated the revised advertising clause attached to the June 2009 Standing Committee Agenda was approved. Recommend deletion.
30368	Allan Caddy	OCM - 20/02/09 - Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009	Following Budget approval (now received), the Local Studies Librarian will commence a 21 hour week roster from 2nd November 2009. Recommend deletion.
34104	Allan Caddy	OCM - 22/6/09 - Bassendean Local Studies Collection Management Committee Meeting held on 4 June 2009	Local Anniversary Register established. Inaugural Annual Local Studies Day titled "Capture the Moment" advertised for July 26th 2009. Recommend deletion.
34105	Ayden Mackenzie	OCM 29/6/09 - Notice of Motion – Cr Pule : Skate Park Maintenance Program	01/07/09 - New bins installed to the park.
4221	Brian Reed	OCM 46 & 57/3/09 - 37/03/06 & OCM - 6/12/06 & OCM 30/02/09 - Bassendean Town Centre Area Strategy	An MOU has been sent to the Town for comment.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	The Town’s lawyers have requested a meeting to discuss the matter further.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Awaiting response from State Land Services.
16645	Brian Reed	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07, OCM 31/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A	To be implemented following advice from the Town’s solicitors in terms of winding up the Scheme 4A.
25836	Brian Reed	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA	Follow-up letter sent to DPI relating to change in purpose of the reserve.
26555	Brian Reed	OCM - 44/9/08 - Notice of Motion - Cr Butler – Retaining Trees and Natural Flora on private property	Report presented to June 2009 meeting. (Refer 34097) Recommend deletion.

27971	Brian Reed	OCM - 15/4/09 & 12/11/08 - Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone	No response has been received in relation to the proposed amendment. Follow up planned in early August 2009.
32193	Brian Reed	OCM 17/4/09 - Major Land Transaction - Business Plan, Sale of Properties, Lots 162, 164 & 166 Wilson Street, Bassendean	Business Plan for the Sale of Lots 162,164 and 166 Wilson Street, Bassendean advertised public comment for a 6 week period ending on the 12 June 2009. Manager Development Services is waiting advice from the Heritage Council on the process required to delist the Masonic Lodge from the State Heritage Register.
32207	Brian Reed	OCM - 38/4/09 - Notice of Motion – Cr Piantadosi: Transit Orientated Development	To be subject to a report in August.
33513	Brian Reed	OCM - 8/5/09 - Proposed Management Order of Reserves 22122 and 24621 to the Town of Bassendean and Closure of a Portion of Carnegie Road and Forfar Roads, Bassendean	Wrote to DPI (Landgate) advising of decision and sought advice on road closure process.
33514	Brian Reed	OCM - 9/05/09 - Proposed Amendment No. 2 to Local Planning Scheme No. 10 – Including Lot 2; No. 38 West Road, Bassendean, within the Town Centre Zone	Amendment referred to the DEC 18/6/09.
33518	Brian Reed	OCM - 14/05/09 - Proposed Expenditure of Cash-in-lieu Funds	The MDS has written to the Minister requesting permission to release the funds for expenditure. Awaiting a reply.
33527	Brian Reed	OCM - 30/5/09 - Notice of Motion – Cr Yates: Consideration of the Report for the Potential Rezoning of Lots 160 & 161 Anstey Road, Bassendean	To be subject to a further report to Council.
33534	Brian Reed	OCM - 40/05/09 - Proposed Sale of Lots 162 Anstey Road, 163 Anstey Road and 103 Iveson Place, Bassendean	Letter of appointment sent to Carter Giorgi 17/06/09.
34092	Brian Reed	OCM - 10 & 11/6/09 - Strategic Streetscape – Public Art Policy	The Town has requested that Hames Sharley amend the Public Art Pictorial Plan to reflect OCM-10/06/09 & OCM-11/06/09. Development Services will prepare a draft Planning Policy for Council’s consideration dealing with a percentage for arts policy applying to private development.
34097	Brian Reed	OCM-13/6/09 - Retention of Trees on Development Sites	A draft policy will be prepared for Council’s consideration.
34106	Brian Reed	OCM 30/6/09 - Notice of Motion – Cr Yates: Report on Land Ownership Transfer Options of 46, 48 & 50 Old Perth Road, Bassendean to the Town of Bassendean	Report to be prepared for Council’s consideration.
34109	Brian Reed	OCM-35-6-09 - Notice of Motion – Cr Yates: Revisit the Streetscape Design Options	Report to be prepared for Council’s consideration
34110	Brian Reed	OCM - 36/6/09 - Notice of Motion – Cr Pule: Potential of Innovative Building Designs	Report to be provided to Council.
23821	Christine Devereux	OCM - 25/5/08 - Natural Environment Policies	Community Feedback included in Environmental Policies and will be presented back to Council for endorsement in August 2009.
23834	Christine Devereux	OCM - 51/5/08 - Notice of Motion: Development of Policy on Carbon Emissions	EMRC advise that once the Federal and State Government have finalised developing the National Greenhouse & Energy Reporting System and the National Emissions Trading Scheme, then member Councils may consider and commence the development of a Carbon policy. No further action taken at this time.
26546	Christine Devereux	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	EMRC currently compiling public comments into draft Strategy. Report to Council in August 2009.
32206	Christine Devereux	OCM - 38/4/09 - Notice of Motion – Cr Pule: Gopher, Cyclist and Pedestrian Safety Issues	Discussions with contractor commenced and continuous improvement discussions held. Audit to be carried out in the next one to two months. Recommend deletion.
32209	Christine Devereux	OCM - 39/04/09 - Notice of Motion – Cr Yates: Protection, Improvement and Fire Risk Reduction of Bush Forever Reserves in the Town of Bassendean	In accordance with the Town’s Five Year Operational Plan for Natural Areas (adopted at OCM 23 September 2008), the plan was developed as a tool for staff to ensure that bushland reserves within the Town are maintained and restored to protect and enhance their conservational, ecological and community values. The Town’s draft Collective Local Biodiversity Strategy 9.10.1 – Landscaping for biodiversity, states that exotic grasses and weeds often out-compete native species and create a fire hazard in the summer months. The strategy states that by replacing areas currently planted with exotic grasses with locally endemic species it will provide the benefit of reducing weeds and the risk of fire. As detailed in the Biodiversity Strategy, to allow for a more strategic approach to the management of weeds it is recommended that Council develop a separate Weed Control Strategy. This will allow for a coordinated approach to managing weeds in all Council reserves by highlighting priority weed species and problem areas. Therefore to assist in implementing the requirements of the Operational Plan for Natural Areas, an operational budget allocation has been included within the Implementation of the Collective Local Biodiversity Strategy, to develop a weed management plan. Once developed, the weed control plan will be implemented subject to future budget funding to assist with fire management. An operation budget within Asset Services has also been included for the maintenance and improvements within the Town’s bush reserves to carry out the works as outlined in the Town’s Operational Plan for Natural Areas. The Operational Plan for Natural Areas will be reviewed to incorporate a phytophthora dieback management operational policy within the Town’s Reserves.
33531	Christine Devereux	OCM - 36 & 37/05/09 - Notice of Motion: Crs Yates & Pule - Establishment of the Environment Advisory Committee	Not supported by Council. Recommend Deletion.
34089	Ian McDowell	OCM - 6/6/09 - Broadway Arboretum – Removal of Footbridge	Staff have been requested to remove the footbridge at the Arboretum. Recommend deletion.
34111	Ian McDowell	OCM 37/6/09 - Notice of Motion – Cr Pule: Broadway Arboretum	Manager Asset Service is on AL at the moment. Report will be prepared for future Council meeting.
34112	Ian McDowell	OCM - 38/6/09 - Notice of Motion – Cr Gangell: Recyclable Rubber Speed Cushions	Staff have gathered some information on the estimated cost for the rubber cushion speed hump and will discuss with MAS after MAS comes back from his annual leave.
34114	Ian McDowell	OCM - 41/6/09 - Notice of Motion – Cr Pule: Bassendean Green Wave Planting Day	Report will be prepared by staff.
34088	John Chen	OCM - 5/6/09 - Request for Traffic Management – Iolanthe Street, Bassendean (	Seeking RFQ for design and preparation of drawing for purpose of consultation.
21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	The Town has received further correspondence from the property owner who advises that their contractor intends to commence remediation works on 19/07/2009. It is hoped that this process will conclude no later then 09/08/2009, however, this is dependent on weather conditions and provided unforeseen problems do not arise during the remediation process, as may be the case.
26541	Kallan Short	OCM - 7/9/08 - Private Swimming Pool Inspection Program	Officers advise that compliance has now been achieved against all properties except 51 Hardy Road. The Town's Solicitors recently took this matter to court where costs and a penalty were awarded against the property owner for failure to comply. The matter will be revisited in 2 months, if compliance has not been achieved the matter will return to court for further consideration.
31357	Kallan Short	OCM - 7/3/09 - Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean	The Town's solicitors have been asked to confirm service of the notice and provide an affidavit of service for our record.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Evidence has been gathered and being prepared to be sent to the Town’s solicitors.
13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	The matter was adjoined to the 7 May at which time the landowner pleaded not guilty. The matter has now be set down for the 9 August 2009.
16629	Michael Whitbread	OCM - 9/01/09 & OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	The surveyor is lodging the subdivision/amalgamation with the WAPC.
19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The matter will be referred to the Town solicitors for further action if the fence is not modified as a result of the recent conviction.
29071	Michael Whitbread	Proposed Closure of a Portion of ROW 6 26 Scaddan & 33 Broadway	Advertising will be completed by the last week in July 2009. Two letters of objection have been received to date. A report to August Council is anticipated.
31373	Michael Whitbread	OCM - 20/3/09 - Proposed Policy: Development within the Street Setback Area	Advertising has been delayed to allow it to be included with the advertising of another proposed policy. This would result in a not insignificant monetary savings to the Town.
32183	Michael Whitbread	OCM - 8/4/09 - Breach of Local Planning Scheme, Unauthorised Builders/Storage Yard – Lot 835; No. 35 May Holman Drive, Bassendean	Owner/applicant advised of Council's decision. The application lodged is not acceptable in that it does not comply with the Scheme and policy. The owner/applicant has also been advised of these issues.
34096	Michael Whitbread	OCM - 12/6/09 - Breach of Town Planning Scheme No. 10 Unauthorised Transport Depot (Truck Storage) Lot 1 (No. 31) Northmoor Road, Eden Hill	Public education program to be formulised. Recommend deletion.
33517	Tim Clark	OCM - 12/05/09 - Credit Card Transaction Scheme Feasibility Report	2009/10 Clubs Connect workshop program in process of being developed. Workshop proposed to be provided in September on on-line banking and other payment options which clubs can set up internally.
28441	Travis Moore	OCM - 8/12/08 - Jubilee Reserve Fencing	Budget item of $21,000 approved within the 09/10 Budget. Quotations to be sought on undertaking the project.
31359	Travis Moore	OCM - 10/03/09 - Steel Blue Oval Ticketing Booth	Requested amendments to the sign have been undertaken and the CEO has provided approval. Designs forwarded onto sign maker to print.
32219	Travis Moore	OCM - 47/4/09 - SC – 38/04/09 - Bookings Management for BIC Reserve Tennis Facilities	Bassendean Tennis Club finalising arrangements to undertake the bookings management of the BIC tennis courts. It is envisaged that handover will occur Aug/Sept.
32221	Travis Moore	OCM - 47/4/09 - Non Conforming Noise Events at Steel Blue Oval Bassendean 2009/10	Awaiting the return of the Agreements from the Department of Planning and Infrastructure.
33526	Travis Moore	OCM - 20/5/09 - Cultural Development Advisory Committee Meeting held on 6 May 2009	Flag raising ceremony taken place; report to be provided on the short and long term strategies to achieve the Towns mission statement at the August Committee meeting. Report to be provided on progress in negotiations with the Tennis club regarding the Bassendean Arts Council proposed usage of the demountable building at BIC Reserve. Recommend deletion.
17968	William Barry	OCM - 10/02/08 - Deep Sewerage in the Industrial Area.	Relevant information has been forwarded to EMRC to coordinate a joint application through to Water Authority and State Government. EMRC will contact TOB for further assistance where needed. Recommend deletion.
24533	William Barry	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	The EDO will liaise with Director of Community Development and EMRC to establish a coordinated strategy which is consistent with current policy procedure.
31382	William Barry	OCM - 29/3/09 - Economic Development Advisory Committee Minutes of 25 February 2009	1. Background research for the creation of the Investment Attraction Program is being carried out. 2. Preparation of ED policy has commenced 3. Representatives of CEBA and EMICoL have been sent out an invitation and accepted. 4. New dates for meetings of EDAC for the remainder of the year have been set down. Recommend deletion.
34102	William Barry	OCM - 20/6/09 - Economic Development Advisory Committee Meeting held on 20 May 2009	Advertisement will be placed in local press and selection criteria formulised. Recommend deletion.

OFFICER RECOMMENDATION – ITEM 10.10

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Voting Requirements: Simple majority

10.11 Calendar for August 2009 (Ref: Sue Perkins, Executive Assistant)

Tue 4 Aug 7.00pm Councillors’ Briefing Session – Council Chamber

Wed 5 Aug 6.00pm Cultural Development Advisory Committee Meeting – Council Chamber (Crs Gangell, Stubbs, Pule & Butler)

Thu 6 Aug 9.00am Local Studies Collection Management Committee Meeting – Council Chamber (Crs Brinkworth, Stubbs & Cox)

Fri 7 Aug 9.30am East Metropolitan District Emergency Management Committee Meeting – City of Swan (Cr Klein)

Tue 11 Aug 5.30pm Youth Advisory Council Meeting – Youth Services, Steel Blue Oval Bassendean

Tue 11 Aug 7.00pm Ordinary Council Meeting – Council Chamber

Wed 12 Aug 12.30pm Audit & Risk Management Committee Meeting – Council Chamber (Crs Klein, Stubbs, Piantadosi & Yates)

Wed 12 Aug 5.00pm Economic Development Advisory Committee Meeting – Council Chamber (Crs Klein, Gangell & Pule)

Wed 12 Aug 7.00pm Children & Family Services Committee Meeting – Council Chamber (Crs Klein, Stubbs & Butler)

Thu 13 Aug 12.30pm Seniors’ Week Coordinating Committee Meeting – Council Chamber (Crs Klein & Gangell)

Thu 13 Aug 5.00pm EMRC Resource Recovery Committee Meeting - EMRC (Cr Klein)

Thu 13 Aug 6.30pm EMRC Audit Committee - EMRC (Cr Klein)

Fri 14 Aug 11.00am Vietnam Veterans’ Memorial Service – Bassendean War Memorial

Tue 18 Aug 7.00pm Councillors’ Briefing Session – Council Chamber

Wed 19 Aug 10.00am Local Emergency Management Committee Meeting – Council Chamber (Crs Klein & Pule)

Thu 20 Aug 6.00pm Perth Airports Municipalities Group – City of South Perth (Cr Cox)

Tue 25 Aug 7.00pm Ordinary Council Meeting – Council Chamber

Wed 26 Aug 7.30am “Bassendean Means Business” Business Breakfast - Bassendean Seniors’ & Community Centre

Thu 27 Aug 7.30am Small Business Centre East Metro – Midland (Cr Gangell)

Thu 27 Aug 8.30am Cyril Jackson Physical Education & Community Centre Management Committee Meeting – Council Chamber (Crs Brinkworth & Pule)

Thu 27 Aug 6.00pm EMRC Council Meeting – EMRC (Crs Klein & Pule)

OFFICER RECOMMENDATION - ITEM 10.11

That the Calendar for August 2009 be adopted.

Voting Requirements: Simple majority

10.12 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)

The Common Seal was not attached to any documents during the reporting period.

OFFICER RECOMMENDATION – ITEM 10.12

That Council notes that the Common Seal was not attached to any documents during the reporting period.

Voting Requirements: Simple majority

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule: Directions 2031 Spatial Framework Proposal

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

“To address one of the key planning challenges to influence a change in personal travel patterns, in particular to encourage alternatives to private car use, which generate over 50 percent of total transport emissions (directions 2031, page 31) and to alleviate the ever growing parking congestions (see page 29),that the Town of Bassendean writes to the EMRC and propose a Regional Transport Design Competition with Public Private entities to:

1. Identify opportunities for new public transport services to improve access to a greater proportion of the Regional Community;

2. Design, promote and implement, across suburban regional public transport systems that utilise cycling and or light energy efficient driven, local hub, rent, use and return, low cost public systems;

3. Invite the State Government to offer an encouragement or suitable incentive to assist in the wider participation of the Design Competition; and

4. Invite all Member Councils of the EMRC to be participants.”

12.2 Notice of Motion – Cr Pule: Upgrade Community Consultation Process

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

“That the normal Community Consultation with Town organisations, clubs and groups be upgraded beyond the initial consultations to include working briefs during the operations, with the relevant persons from those groups on major or relevant projects.”

12.3 Notice of Motion – Cr Yates: Enhancement of Briefing Sessions

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

“That the briefing session protocols include the following changes:

1. Rotation of presiding person by those Councillors so interested in being the presiding person at such briefing sessions;

2. Inclusion of the opportunity for councillors to raise issues and/or ask questions without notice, that may or may not involve responses, comment from other councillors and/or the proposal of motions.

3. Motions proposed at a briefing session may be considered at the next Ordinary Council meeting by being accepted as having received 7 days notice for such proposed motions.”

12.4 Notice of Motion – Cr Yates: Council Submissions to NGO's, State and Federal Agencies

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

“That:

1. A register of submission requests be kept on the Town's website in the order of the closing dates, so reminding the community, Councillors and staff of when and how submissions need to be made.

2. In regard to the submission to be made by Council on the WAPC's Spatial Framework and Action Centres draft policies, closing Wednesday August 26 2009, that as soon as possible a point form outline of the submission to be made is presented to Council for acceptance, rejection or addition of various aspects, including points on how to establish and encourage the increase of the housing stock options in the Town of Bassendean, by the promotion of Auxiliary Dwelling Units for both dwelling and non-residential purposes, which is considered by the WAPC to be a right.

3. Wherever possible, the Town promotes the perspectives contained in such submissions endorsed by Council, as a sign of commitment to the points contained in the submission, such as the encouragement of Auxiliary Dwelling Units (ADU's), for both dwelling and non-residential purposes, including flexibility in entrance treatments, and onsite parking arrangements.”

12.5 Notice of Motion – Cr Yates: HACC Volunteer Care Services

Cr Yates has advised in writing that he wishes to move the following motion at this meeting:

“That a report be prepared for consideration by Council to address policy issues that may have resulted from the recent changes to the home and community care services, including:

1. Maintenance issues that are the responsibility of Council being transferred to the volunteer services, particularly upkeep of the common areas at Hyde Village;

2. Restriction on the supply of such basic maintenance equipment as small chainsaws to volunteers; and

3. The need to attract more volunteers as the demand has more than tripled in recent years.”

12.6 Notice of Motion – Cr Pule: E-Waste & Used Oils

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

“That the Town of Bassendean writes to the EMRC requesting the re-inclusion of E-waste & used oils at HHW collection days and that if costs need to be considered, that a similar costing basis be adopted as currently operates at Red Hill for the E Waste.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Write-off of Debtor - Westchoice Pty Ltd (Ref: SEWD/DESCONT/1– Michael Costarella–Director Corporate Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2)(b) and (e)(iii) of the Local Government Act as the officer report discusses the personal affairs of any person and information about the business, professional, commercial or financial affairs of a person.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 11 August 2009.