Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 23 June 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

19 June 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 26 May 2009

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 26 May 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 26 May 2009, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 16 June 2009

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 16 June 2009, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 21 April 2009

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 21 April 2009:

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 16 June 2009, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.3, 10.1.4, 10.1.5, 10.1.8, 10.1.9, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22, 10.1.24, 10.1.25, 10.1.26 and 10.1.30:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	10.1	Request for Traffic Management – Iolanthe Street, Bassendean	SC – 1/6/09	Carried Unanimously 7/0
10.1.2	10.2	Broadway Arboretum – Removal of Footbridge	SC – 2/6/09	Carried Unanimously 7/0
10.1.3	10.3	Establishment of the Environment Advisory Committee	SC – 3/6/09	Lost 3/4
10.1.4	10.4	Safety in Passage of Gophers, Cyclists and Pedestrians along Cycle Paths and all Paths at Kerbside Alignments on all Current Rubbish Collection Days	SC – 4/6/09	Carried Unanimously 7/0
10.1.5	10.5	Strategic Streetscape – Outdoor Eating Facilities on Public Places Policy	SC – 5/6/09	Carried Unanimously 7/0
10.1.8	10.8	Retention of Trees on Development Sites	SC – 9/6/09	Carried Unanimously 6/0
10.1.9	10.9	Conducting the 2009 Council Elections by Postal Vote	SC – 10/6/09	Carried Unanimously 7/0
10.1.13	10.13	Bassendean Local Emergency Management Committee Meeting held on 20 May 2009	SC – 14/6/09	Carried Unanimously 7/0
10.1.14	10.14	Economic Development Advisory Committee Meeting held on 20 May 2009	SC – 15/6/09	Carried Unanimously 7/0
10.1.15	10.15	Access and Inclusion Committee Meeting held on 3 June 2009	SC – 16/6/09	Carried Unanimously 7/0
10.1.16	10.16	Bassendean Local Studies Collection Management Committee Meeting held on 4 June 2009	SC – 17/6/09	Carried Unanimously 7/0
10.1.17	10.17	Accounts for Payment	SC – 18/6/09	Carried Unanimously 7/0
10.1.18	10.18	Financial Statements for the Period Ended 31 May 2009	SC – 19/6/09	Carried Unanimously 7/0
10.1.19	10.19	Determinations Made by the Manager Development Services and Reported to Council	SC – 20/6/09	Carried Unanimously 7/0
10.1.20	10.20	Implementation of Council Resolutions	SC – 21/6/09	Carried Unanimously 7/0
10.1.21	10.21	Calendar for July 2009	SC – 22/6/09	Carried Unanimously 7/0
10.1.22	10.22	Use of the Common Seal	SC – 23/6/09	Carried Unanimously 7/0
10.1.24	12.2	Notice of Motion – Cr Yates: Report on Land Ownership Transfer Options of 46, 48 & 50 Old Perth Road, Bassendean to the Town of Bassendean	SC – 25/6/09	Carried Unanimously 7/0
	12.3	Notice of Motion – Cr Yates: Modification of the Fauna Culling Programs in Bassendean Withdrawn
10.1.25	12.4	Notice of Motion – Cr Yates: Revision of the Committee System	SC – 26/6/09	Lost 3/4

10.1.26	12.5	Notice of Motion – Cr Yates: Style Manual Replacement with a Marketing Manual	SC – 27/6/09	Lost 2/5
	12.7	Notice of Motion – Cr Yates: Tree Removal Limitations on All Properties in Bassendean Withdrawn
	12.9	Notice of Motion – Cr Yates: Economic Development and Marketing Policies of the Town of Bassendean Withdrawn
10.1.30	12.11	Notice of Motion – Cr Pule: Potential of Innovative Building Designs	SC – 31/6/09	Carried Unanimously 7/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.6	10.6	Strategic Streetscape – Public Art Policy Absolute majority required – Pt 3	SC – 6/6/09	Carried Unanimously 7/0
10.1.7	10.7	Breach of Town Planning Scheme No. 10 Unauthorised Transport Depot (Truck Storage) Lot 1 (No. 31) Northmoor Road, Eden Hill	SC – 7/6/09 SC – 8/6/09	Lost 3/4 Carried 5/2
10.1.10	10.10	Review of Strategic Plan for the Future 2009-19 Absolute majority required	SC – 11/6/09	Carried Unanimously 7/0
10.1.11	10.11	Registration of Voting Delegates - WALGA 2009 Annual General Meeting, 8 August 2009 Absolute majority required	SC – 12/6/09	Carried Unanimously 7/0
10.1.12	10.12	Children and Family Services Committee Meeting held on 13 May 2009 Absolute majority required – Pt 2	SC – 13/6/09	Carried Unanimously 7/0
10.1.23	12.1	Notice of Motion – Cr Pule: Skate Park Maintenance Program	SC – 24/6/09	Carried 4/3
10.1.27	12.6	Notice of Motion – Cr Yates: Addressing Maintenance Issues	SC – 28/6/09	Carried 6/1
10.1.28	12.8	Notice of Motion – Cr Yates: Planning Workshop for Land Resources of the Town of Bassendean	SC – 29/6/09	Carried 5/2
10.1.29	12.10	Notice of Motion – Cr Yates: Revisit the Streetscape Design Options	SC – 30/6/09	Carried 6/1
10.1.31	12.12	Notice of Motion – Cr Pule: Broadway Arboretum	SC – 32/6/09	Carried 6/1
	12.13	Notice of Motion – Cr Gangell: Workshop Withdrawn
10.1.32	12.14	Notice of Motion – Cr Gangell: Recyclable Rubber Speed Cushions	SC – 33/6/09	Carried 5/2
10.1.33	12.15	Notice of Motion – Cr Gangell: Angled Parking Bays – Hamilton & Whitfield Streets, Bassendean	SC – 34/6/09	Carried 5/2
10.1.34	12.16	Notice of Motion – Cr Gangell: Landfill Levy and FESA Levy	SC – 35/6/09	Carried 6/1

14.1

Notice of Motion – Cr Yates: Negotiated Caveat Removal

Confidential

SC – 36/6/09

Carried Unanimously 7/0

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/06/09 - Request for Traffic Management – Iolanthe Street, Bassendean (Ref: ROAD/STMNGT/1 – Engineering Officer; John Chen, Infrastructure Technical Officer; Rocco Speranza)

COMMITTEE/OFFICER RECOMMENDATIONS – ITEM 10.1.1

MOVED Cr Gangell, Seconded Cr Cox, that Council:

Supports a proposal to provide a combination of lane narrowing and the installation of a series of traffic calming devices in Iolanthe Street for the purpose of community consultation; and
Notes that the Town’s Engineering Officer/ Infrastructure Technical Officer will develop traffic calming options for presentation to residents/property owners and the results of the consultation to be presented to Council for further consideration.

Voting Requirements: Simple Majority

10.1.2 SC – 2/06/09 - Broadway Arboretum – Removal of Footbridge (Ref: PARE/DESCONT/7 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Gangell, Seconded Cr Pule, that Council approves the removal, to ground level, of the wooden footbridge from the Broadway Arboretum.

Voting Requirement: Simple Majority

10.1.3 SC – 3/06/09 - Establishment of the Environment Advisory Committee (Ref: ENVM/MEETS/1 - Christine Devereux, Manager Environment and Ranger Services )

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Klein, Seconded Cr Butler, that Council:

Does not establish an Environmental Advisory Committee; and
Continues to involve community, state and federal government agencies and Councillors in stakeholder meetings for specific projects, strategic plans and polices.

Voting requirements: Simple Majority

10.1.4 SC – 4/06/09 - Safety in Passage of Gophers, Cyclists and Pedestrians along Cycle Paths and all Paths at Kerbside Alignments on all Current Rubbish Collection Days (Ref: WSTMNGT/SVPROVN/3 - Christine Devereux, Manager Environment and Ranger Services )

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Pule, Seconded Cr Gangell, that Council:

Continues to provide the current arrangements for refuse and recycling kerbside collection;
Educates the Town’s contractor and community to ensure the correct placement of receptacles to prevent and reduce the likelihood of waste or recycling receptacles obstructing footpaths and cycleways;
Continues to investigate customer requests relating to receptacles obstructing footpaths and cycleways when they arise.

Voting requirements: Simple Majority

10.1.5 SC – 5/06/09 - Strategic Streetscape – Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Pule, Seconded Cr Gangell, that Council adopts the draft Outdoor Eating Facilities on Public Places Policy Option 1 which incorporates the revised advertising clause attached to the June 2009 Standing Committee Agenda.

Voting Requirements: Simple majority

10.1.6 SC – 6/06/09 - Strategic Streetscape – Public Art Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

At the Standing Committee meeting, an addition was made to the Officer Recommendation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Pule, Seconded Cr Butler, that:

1. Council adopts the draft Public Art policy attached to the June 2009 Standing Committee Agenda with the inclusion of additional public art items in the Ashfield area, namely on Ashfield Parade, the entry into Ashfield Flats between Maley Street & Woolcock Court and the proposed Colstoun Road business area.

2. Council requests that the Chief Executive Officer arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development; and

3. In accordance to the percent for Public Arts policy, requests that the Chief Executive Officer arrange to create a “Public Art” reserve fund effective from 2009/2010.

Voting Requirements: Simple majority for items 1 & 2

Absolute majority for item 3

10.1.7 Breach of Town Planning Scheme No. 10 Unauthorised Transport Depot (Truck Storage) Lot 1 (No. 31) Northmoor Road, Eden Hill, Owner: Mr & Mrs Barlow (Ref: A30309 - Michael Whitbread, Senior Planning Officer)

SC – 7/06/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(a)

MOVED Cr Butler, Seconded Cr Klein, that Council advises the owners of Lot 1 (No. 31) Northmoor Road, Eden Hill, that the use of this site as a transport depot is contrary to Local Planning Scheme No. 10 and unless this illegal land use ceases within 21 days of the day of notification, prosecution action for the breach of the Scheme will commence without further notice.

At the Standing Committee meeting, an alternative recommendation was made due to concerns expressed by the Committee about the equity of adopting the Officer Recommendation in terms of other truck parking in the Town:

SC – 8/06/09

COMMITTEE RECOMMENDATION – ITEM 10.1.7(b)

MOVED Cr Yates, Seconded Cr Gangell, that Council Officers take no action under the Planning Scheme in response to commercial vehicle parking in residential areas for a six month period pending:

A public education program through the Bassendean Briefings;
An audit of commercial vehicle parking in residential areas; and
An enforcement strategy being endorsed by Council.

Voting Requirement: Simple majority

10.1.8 SC – 9/06/09 - Retention of Trees on Development Sites (Ref: LUAP/PLANNG/1 - Brian Reed, Manager Development Services)

At the Standing Committee meeting, an additional point 2 was added to the Officer Recommendation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Butler, Seconded Cr Yates, that

The report on the potential retention of trees on development sites be received; and
A draft policy be presented for Council consideration around the parameters set in the Officer’s Report.

Voting Requirements: Simple majority

10.1.9 SC – 10/06/09 - Conducting the 2009 Council Elections by Postal Vote (Ref: GOVN/ELEC/2Bob Jarvis, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Declares, in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner be responsible for the conduct of the 17 October 2009 Ordinary Elections together with any other elections or polls which may also be required; and

2. Decides, in accordance with section 4.61(2) of the Local Government Act 1995, that the method of conducting the election will be as a postal election.

Voting Requirements: Absolute Majority

10.1.10 SC – 11/06/09 - Review of Strategic Plan for the Future 2009-19 (Ref: ECOD/PLANNG/1 - Mike Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that subject to consideration of any submissions received at the close of the advertised period (close 12 June 2009), Council adopts the Strategic Plan for the Future 2009-19.

Voting Requirement: Absolute majority

10.1.11 SC – 12/06/09 - Registration of Voting Delegates - WALGA 2009 Annual General Meeting, 8 August 2009 (Ref: GOVR/LREGIA/3 – Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Pule, Seconded Cr Butler, that Council appoints Cr Klein and Cr Stubbs as its voting delegates for the 2009 Annual General Meeting for the WA Local Government Association to be held on Saturday 8 August 2009.

Voting requirements: Absolute majority

10.1.12 SC – 13/06/09 - Children and Family Services Committee Meeting held on 13 May 2009 (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Butler, Seconded Cr Pule, that

1. Council appoints Ms Judy Rutter as Independent Industry Expert to Committee for the for the remainder of the Children & Family Services Committee’s tenure;

2. Council amends the Children & Family Services Committee’s membership within the Instrument of Appointment and Delegation to include an Independent Industry Expert;

3. Council appoints Cr Stubbs, Ms Maddison and the Director Community Development to the Bayswater/Bassendean Early Years’ Group for the duration of the Committee’s tenure;

4. The submission on the discussion paper “Integrated Service Development – A framework for children and family services“ be endorsed by Council; and

5. The report on a meeting of the Family and Children Services Committee held on 13 May 2009, be received.

Voting requirement: Point 2 Absolute majority

All other points: Simple majority

10.1.13 SC – 14/06/09 - Bassendean Local Emergency Management Committee Meeting held on 20 May 2009 (Ref: GOVN/CCLMEET/12 – Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Butler, Seconded Cr Pule, that the report on a meeting of the Bassendean Local Emergency Management Committee held on 20 May 2009 be received.

Voting Requirements Simple majority

10.1.14 SC – 15/06/09 - Economic Development Advisory Committee Meeting held on 20 May 2009 (Ref: GOVN/CCL/MEET/13 – William Barry, Economic Development Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Gangell, Seconded Cr Butler, that:

1. Approval be given for advertisements to be placed in the local press advertising the creation of a Steering Committee to create a Bendigo Community Bank in Bassendean;

2. A Selection Criteria for potential applicants be prepared based on essential requirements for the successful development of a Bank; and

3. The report on a meeting of the Economic Development Advisory Committee held on 20 May 2009, be received.

Voting Requirements Simple majority

10.1.15 SC – 16/06/09 - Access and Inclusion Committee Meeting held on 3 June 2009 (Ref: GOVN/CCLMEET/16 – Graeme Haggart Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Pule, Seconded Cr Gangell, that the report on a meeting of the Access and Inclusion Committee held on 3 June 2009, be received.

Voting requirements: Simple majority

10.1.16 SC – 17/06/09 - Bassendean Local Studies Collection Management Committee Meeting held on 4 June 2009 (Ref: GOVN/CCLMEET/3 - Allan Caddy, Manager Library and Information Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Pule, Seconded Cr Gangell, that:

1. The report on a meeting of the Bassendean Local Studies Collection management Committee held on 4 June 2009, be received;

2. The Local Studies Collection prepares and maintains a Local Anniversary Register for notable buildings, institutions, events and organisations;

3. Council endorses the concept of an Annual Local Studies Day to be held in or around the month of August; and

4. The inaugural event for 2009 be a photographic exhibition with members of the community being invited to contribute photographs taken on a fixed weekend in the July School Holidays.

Voting Requirements Simple majority

10.1.17 SC – 18/06/09 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.17

MOVED Cr Gangell, Seconded Cr Butler, that vouchers:

82741-82791 Municipal Fund – Commonwealth Bank

5875-5877 Trust Fund

5475-5628 Municipal Fund – EFT Vouchers

totalling $1,145,224.97 for payment.

Voting Requirements: Simple majority

10.1.18 SC – 19/06/09 - Financial Statements for the Period Ended 31 May 2009 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

MOVED Cr Gangell, Seconded Cr Cox, that the:

1. Financial Reports for the period ended 31 May 2009, be received;

2. Investment Report for the period ended 31 May 2009, be received;

3. Statement of Outstanding Creditors’ accounts in the amount of $ 611,573.74 for the period to 31 May 2009, be received; and

4. Statement of Outstanding Debtors’ accounts in the amount of $ 103,164.60 as at 31 May 2009, be received.

Voting Requirements: Simple majority

10.1.19 SC – 20/06/09 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Pule, Seconded Cr Gangell, that Council notes the decisions made under delegated authority by the Manager Development Services.

Voting Requirements: Simple majority

10.1.20 SC – 21/06/09 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Gangell, Seconded Cr Cox, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Voting Requirements: Simple majority

10.1.21 SC – 22/06/09 - Calendar for July 2009 (Ref: Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.21

MOVED Cr Gangell, Seconded Cr Butler, that the Calendar for July 2009 be adopted.

Voting Requirements: Simple majority

10.1.22 SC – 23/06/09 - Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

MOVED Cr Gangell, Seconded Cr Cox, that the report on the use of the Common Seal be received.

Voting Requirements: Simple majority

10.1.23 SC – 24/06/09 - Notice of Motion – Cr Pule : Skate Park Maintenance Program

COMMITTEE RECOMMENDATION – ITEM 10.1.23

MOVED Cr Pule, Seconded Cr Yates, that:

1. A maintenance program be prepared for the skateboard park to address litter education and associated structural equipment to benefit the keeping of this facility in as pristine a state as possible.

2. Four additional rubbish bins be provided - two at each congregating end, the bins to have vertical swinging flap openings and be locked in place.

3 A behaviour modification program be prepared and introduced to encourage youth ownership and pride in the facility. The program to include incentives, youth attractive inducements and voluntary methods of encouraging the proper care and disposal of litter.

4. Consideration be given of the heavy use period during the school holidays.

5. A youth oriented history be displayed on an interpretive sign to show the historical connections with youth down the generations at the site and naming those that achieved some measure of fame, to encourage a historical sense of connection to build the Youth community, encourage voluntary participation and build Youth pride to keep the facility in a pristine state.

Due consideration be given that most adult public functions also generate considerable litter and require cleanups.

Voting Requirements: Simple majority

10.1.24 SC – 25/06/09 - Notice of Motion – Cr Yates: Report on Land Ownership Transfer Options of 46, 48 & 50 Old Perth Road, Bassendean to the Town of Bassendean

COMMITTEE RECOMMENDATION – ITEM 10.1.24

MOVED Cr Yates, Seconded Cr Cox, that a report be prepared on the transfer of ownership of Lot 8701 Old Perth Road, (also known as 46, 48 & 50 Old Perth Road), from the WA State Government, including options by way of a gift, land swap, purchase or combination of such mechanisms, so that the Town of Bassendean may choose to continue to make use of such lands as it may see fit, as rightful owner of such lands.

Voting Requirements: Simple majority

10.1.25 SC – 26/06/09 - Notice of Motion – Cr Yates: Revision of the Committee System

COMMITTEE RECOMMENDATION – ITEM 10.1.25

MOVED Cr Yates, Seconded Cr Piantadosi, that Council:

1. Considers the revision of the committee system to improve the efficiency, purposes of such committees, and to better complement the changed Council meeting program;

and

2. If Point 1 is accepted, that a report be prepared for Council on how such a revised committee system could be commenced within an appropriate timeframe.

Voting Requirements: Simple majority

10.1.26 SC – 27/06/09 - Notice of Motion – Cr Yates: Style Manual Replacement with a Marketing Manual

COMMITTEE RECOMMENDATION – ITEM 10.1.26

MOVED Cr Yates, Seconded Cr Piantadosi, that:

a) Council seeks input from interested people and staff to review the existing Style Manual with the aim of producing a Marketing Manual to assist in the improved communications, economic development strategies image and inclusive pride of a more consistent and environmentally-friendly package.

(b) If Part (a) is accepted, that immediate changes are made to those basic items like the rates notices and envelopes with return addresses, to show that the Town is responding to external and community influences for improved environmentally friendly efficiencies.

(c) If Part (a) is accepted, that economic promotion publications including email newsletters, websites, gifts as appropriate and related materials also form part of the Marketing Manual.

Voting Requirements: Simple majority

10.1.27 SC – 28/06/09 - Notice of Motion – Cr Yates: Addressing Maintenance Issues

COMMITTEE RECOMMENDATION – ITEM 10.1.27

MOVED Cr Yates, Seconded Cr Cox that:

(a) Council directs that certain long standing maintenance and minor infrastructure issues be satisfactorily resolved before September 30 2009;

(b) The 3-4 square metres of footpath at the south east corner of the West and Guildford Roads intersection be installed;

(d) A minimum 3 rubbish bins be installed on the North side of Guildford Rd between West Rd and Guildford Road Bridge, with appropriate spacing;

(e) The eastern end of the parking embayment opposite the Railway Museum in Railway Parade be completed with appropriate fill to avoid water entrapment;

(f) The northern road vehicle entrance to the Bassendean Village Shopping Centre in West Road be re-profiled with hotmix or similar to improve traffic flow and substantially reduce footpath damage by entering vehicles.

Voting Requirements: Simple majority

10.1.28 SC – 29/06/09 - Notice of Motion – Cr Yates: Planning Workshop for Land Resources of the Town of Bassendean

At the Standing Committee meeting, a minor amendment was made to the Motion as highlighted in bold below.

COMMITTEE RECOMMENDATION – ITEM 10.1.28

MOVED Cr Yates, Seconded Cr Gangell that:

(a) Council seeks a planning workshop to view and then strategically yet prudently consider the immediate and long term future utilisation of the extensive land resources of the Town of Bassendean; and

(b) Following Council’s endorsement, the outcomes of this workshop be communicated to the electors of the Town of Bassendean via the Town's website and displays at the major shopping centres and similar in Bassendean, with Councillors in attendance, to determine the acceptance, modification or rejection of such outcomes by electors.

Voting Requirements: Simple majority

10.1.29 SC – 30/06/09 - Notice of Motion – Cr Yates: Revisit the Streetscape Design Options

COMMITTEE RECOMMENDATION – ITEM 10.1.29

MOVED Cr Yates, Seconded Cr Gangell, that:

(a) With the Town considering a range or development options that may involve Old Perth Road and similar areas within Bassendean, that the Council should seek out and develop appropriate streetscape options with the Bassendean community, to provide guidance to the Town of Bassendean 's administration and those property owners and possible developers, so works undertaken by the Town and all development projects complement each other and align with the wishes of the community;

(b) If Part (a) is accepted, and the Council believes that appropriate designers may help identify and develop the various options to be considered by Council and the community, that alternative designers and contractors who have not been involved with the recent proposals for the Town of Bassendean over the last 5 years maybe invited first to be considered for engagement by Council following a competitive pitch.

Voting Requirements: Simple majority

10.1.30 SC – 31/06/09 - Notice of Motion – Cr Pule: Potential of Innovative Building Designs

COMMITTEE RECOMMENDATION – ITEM 10.1.30

MOVED Cr Pule, Seconded Cr Cox, that Council be provided with a report that addresses the potential benefits of Innovative Building Designs. The report to address:

1. Designs to meet current needs, water and energy capture whilst including:

a) Designs to meet future needs as later add on, (such as add on floors, flexible capacities;

b) Planning Scheme issues;

c) Designs to achieve better energy sustainability;

d) Designs examples like the Chicago City Hall, the Art and Exhibition Hall in Bonn, Germany and other more to scale examples for the Town of Bassendean;

e) Seek input from sources like Maureen Connelly of British Columbia Institute of Technology (Green Roof Lab.); and

2. A modelling analysis of the potential returns to the Town of Bassendean, such as in an Arts Centre Building.

10.1.31 SC – 32/06/09 - Notice of Motion – Cr Pule: Broadway Arboretum

COMMITTEE RECOMMENDATION – ITEM 10.1.31

MOVED Cr Pule, Seconded Cr Gangell, that Council be:

1. Provided with a report on why the Broadway Arboretum has been allowed to become deteriorated to its current phase;

2. Presented with an upgraded maintenance program for the 2009/2010 proposed spending allocations towards the upgrade of the Broadway Arboretum of $39,500 and $85,000 that has been included in the Draft Budget, that will ensure better and effective outcomes.

The report to address :

the reasons for the poor survival rates of previous revegetation;
the nature and type of bird habitat take up (or not) in the Arboretum;
the relationships of Fauna and food plant resources;
the manifest weed infestation;
the build up of rubbish on the site;
the degradation of the Footbridge;
A current professional analysis of the Arboretum;
Regional, successful examples of Arboretums; and
That successfully depict effective Natural Fauna & Flora Habitat in the region.”

Voting Requirements: Simple majority

10.1.32 SC – 33/06/09 - Notice of Motion – Cr Gangell: Recyclable Rubber Speed Cushions

COMMITTEE RECOMMENDATION – ITEM 10.1.32

MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report on the cost of purchasing and installing recyclable rubber speed cushions”.

10.1.33 SC – 34/06/09 - Notice of Motion – Cr Gangell: Angled Parking Bays – Hamilton & Whitfield Streets, Bassendean

COMMITTEE RECOMMENDATION – ITEM 10.1.33

MOVED Cr Gangell, Seconded Cr Yates, that Council receives a report on the cost of installing angled parking bays on the street verges of Hamilton and Whitfield Streets, Bassendean up to the first residential property border.

10.1.34 SC – 35/06/09 - Notice of Motion – Cr Gangell: Landfill Levy and FESA Levy

COMMITTEE RECOMMENDATION – ITEM 10.1.34

MOVED Cr Gangell, Seconded Cr Pule, that Council provides a letter with the rates notice explaining the 300% landfill levy increase and 6% FESA levy increase if enforced on Local Governments to be collected on behalf of the State Government.

10.2 REPORTS OF OFFICERS

10.2.1 Adoption of the 2009/2010 Budget (Ref FINM/BUGTG/1 - Mike Costarella, Director Corporate Services)

APPLICATION

To seek Council’s adoption the 2009/10 Budget as presented and amended following the two budget workshops held on the 5 May and 2 June 2009.

BACKGROUND

Staff prepared and presented the two components of the draft budget ,namely Capital works and operational income and expenditure.

Council held two workshop to discuss the draft budget.

Capital Works Budget Workshop 5 May 2009

Prior to the budget workshop, Councillors were provided with a list of projects for each Councillor to assess and prioritise, based on:

Essential
Highly Desirable
Desirable

At the budget workshop held on the 5 May 2009, Councillors were presented with a list of projects for consideration totalling $5,441,514 (excluding grants and other funding sources). Each Councillor prioritised each project based on the following:

1 - Essential $4,610,032
2 - Highly Desirable $826,982
3 - Desirable $4,500

In the compilation of the first draft Budget, staff included all priority 1 Capital Works Projects and included a reduction in the capital costs totalling $259,800. These projects that were adjusted included:

Project	Amount Reduced
Universal Access	$15,000
Bassendean Oval - Heritage Improvements *	$138,300
Administration Office - Air-conditioning Upgrade	$21,500
Plant Replacement Program - Major Plant Replacement	$50,000
Plant Replacement Program - Minor Plant & Equipment	$10,000
Asset Management System	$25,000
TOTAL	$259,800

Note:

* It is envisaged that this project will be included as an infrastructure cost as part of the redevelopment of Bassendean Oval.

Therefore, the total amount of capital works included in the draft Budget total $4,350,232. A detail of the individual projects are included on page 26-28 of the draft Budget document.

Grant and funding sources for the Priority 1 projects total $2,866,502 and this consist of:

Plant Replacement Program (Revenue)	$238,500
Sale of Surplus & Obsolete Equipment	$5,000
MRRG	$146,831
Roads to Recovery	$103,571
Perth Bicycle Network	$50,000
CSRRF	$62,500
Lotteries West	$158,000
HACC Funding	$331,000
OCP Graffiti Taskforce	$40,000
Community Cultural & Arts Facilities Fund	$15,000
RLCIP	$595,585
HRV Reserve Funds	$47,500
Cash In Lieu Payments	$909,600
Ashfield Soccer Club	$40,000
Swan River Trust	$123,415
TOTAL	$2,866,502

Therefore the funding required from rates for the 2009/10 Capital Works Program is $1,483,730.

Draft Budget Workshop 2 June 2009

At the workshop, Councillors were presented with a draft Budget that provided for a closing surplus as at the 30 June 2010 of $27,049. Following the meeting, staff found an addition error of $1,075 in the Health and Environmental Services. This reduced the surplus to $25,974.

At the workshop, Councillors requested that the following items be included in the draft Budget:

Benches at Ashfield Pde $6,000
Contributions- Native Animal Rescue $2,500

This provided for a closing surplus as at the 30 June 2010 of $17,474.

CPI Index

The Director Corporate Services provided information from the Australian Bureau of Statistics that indicate that the Annual CPI for March 2009 (Perth All groups) is 2.2%. The WALGA costing index for the same period shows an increase in costs of 2.4%. Staff anticipate that the June 2009 quarter will be higher than March 2009.

This may be used as a guide to increase the rates income for the 2009/10 financial year. However, given the inclusion on a new collective agreement for staff as well as the new Landfill Levy $184,000 ( or 2.5% of rates income) and additional utility charges, it is suggested that the CPI does not provide sufficient scope to provide funding in the 2009/10 financial year.

Given the above factors, staff have prepared the budget utilising a 6% increase in the rateable income.

In order to achieve a 6% increase in the rateable income, staff have increase the rate in a dollar from 8.563 cents to 9.07 cents.

Director Corporate Services’ Report

The budget document has been formulated in accordance with requirements of the Financial Management Regulations and the Local Government Act. This incorporates:

Statutory Financial Statements – incorporating the Rates Setting Statement, Cash-flow; and notes associated with the Statements as well as Income and Expenditure Statements by Nature and Type on a Business unit level.
Operating Income and Expenditure for:

2009/10 Budget
2008/09 Forecast
2008/09 Adopted Budget

Capital and Non-Recurrent Budget - includes all Capital Expenditure and showing separately the priorities given by Council;
2009/10 Works and Services;
Profit and Loss on the Sale of Assets; and
Fees & Charges for 2009/10 (including 2008/09).

Adoption of Minimum Rate

The Minimum Rate required to be set will be determined by Council’s decision on items to be included in the budget.

Rate models will be available at the meeting, the minimum rate included in the draft Budget is $776.40.

Adoption of General Rate

The rate required to be set will be determined by Council’s decision on items to be included in the budget. Rate models will be available at the meeting, rate included in the draft budget is 9.070 cents in the dollar.

Adoption of Fees and Charges

The Local Government Act 1995 requires that all fees and charges be included in the budget document.

The Schedule of Fees and Charges is attached and requires that Council adopt the fees and charges for the 2009/10 financial year.

Rate Administration Fee and Interest Charge for Instalment Option

Council needs to include a Rate Administration Fee of $24 and an Interest Charge for Instalments of 5.5% in 2009/10. Interest charged may be up to a maximum of 5.5%. The interest charge is regulated by the Local Government (Financial Management) Regulations 1996.

The principal reason for the introduction of an administration fee and interest charge on the outstanding balance of rates, is to ensure Council either has use of the money for investment or an interest charge is paid by the ratepayer.

Ratepayers who do not elect to pay their rates by instalments, can use the “special payment arrangement” and a fee of $35. will apply.

The fee covers Officer time and external costs for preparing and sending out instalment notices and the additional receipting and checking involved.

Transfer to/From Reserves and Restricted Cash

The 2009/10 Draft budget contains funds being transferred to/from Reserve Funds and these are listed on Page 17 of the document.

Rate Instalment Dates

The Local Government Act 1995 requires local government to offer ratepayers the option of paying rates by 4 instalments, and each instalment subsequent to the first is due no sooner than two months from the due date for payment of rates.

The dates contained in the recommendation below are recommended as the due dates for the payment of rates by instalments:

Setting of Interest Rate for Late Payment of Rates

The Local Government Act (1995) allows councils to set a late payment interest penalty for rates. The Local Government (Financial Management) Regulations 1996 allows a maximum late payment interest rate of 11%.

The amount of interest charged on overdue rates is an incentive to ratepayers to pay their accounts promptly. Council is required to formally adopt the rate at the time of adopting the budget.

Discounts, Incentives, Concessions & Write-offs – 2008/09 Financial Year

Council has offered a rate incentive scheme which offers prizes for payment of rates within the 35 days from the date of issue of the Rates Notice. Council will be offering Ten (10) Cash Prizes of $500 in addition to prizes offered by sponsors at no cost to Council.

All ratepayers who pay rates on or before the due date are automatically entered into the draw unless Council is notified that any person does not wish to participate. The draw is conducted by random computer selection of eligible ratepayers as soon as possible after the due date. All winners are notified in writing by Council.

Council will also be providing a rates concession on the Hyde Retirement Village which equates to 50% of the rates levied .

Consideration and Adoption of the 2008/09 Budget

The draft Budget estimates of Income and Expenditure was presented to Budget Workshops and following the inclusion of the additional projects, Council is now requested to adopt the Budgets as presented.

As discussed at the budget workshop held on the 2 June 2009. the budget includes a 6% increase in rates income and provides for a closing surplus at the 30 June 2010 of $17,474.

OFFICER RECOMMENDATION – ITEM 10.2.1

That:

1. The Director Corporate Services’ Budget Report for 2009/20010 be received;

2. Council sets a General Minimum Rate of $776.40 for the year ending 30 June 2010;

3. Council sets a General Rate of 9.070 cents in the dollar upon the Gross Rental Valuation of each rateable property in the district for the period 1 July 2009 to 30 June 2010;

4. A Communication Allowance of $ 2,800 per annum for 2009/10 be paid in quarterly amounts to Councillors with their meeting fees;

5. Councillors’ meeting fees of $ 7,000 for 2009/10 be paid quarterly;

6. the Mayor’s meeting fee of $ 14,000 for 2009/10 be paid quarterly;

7. A Local Government Allowance of:

a) $15,000 for 2009/2010 be paid to the Mayor; and

b) $3,750 for 2009/2010 be paid to the Deputy Mayor;

8. Council adopts the Fees and Charges included in the attachment to the 2009/10 Draft Budget for the 2009/10 financial year;

9. Council approves:

a) An administration fee of $24 for ratepayers who elect to use the instalment payment option for their rates in the 2009/2010 rating year; and

b) An administration fee of $35 be applied for those ratepayers who elect to use the “special payment arrangement” for payment of rates;

10. An interest charge of 5.5% on the balance of rate instalment monies for ratepayers who elect to use the instalment payment option for their rates in the 2009/20010 rating year;

11. The transfers to and from Reserves contained in the 2009/10 Budget, be adopted by Council;

12. Council sets the following dates as the due dates for payment of rates by instalments:

21 August 2009

21 October 2009

17 December 2009

18 February 2010

13. A late payment interest rate be set in 2009/2010 in accordance with the provision of Section 6.51(1) of the Local Government Act (1995) and the Local Government (Financial Management) Regulations No 70, at 11%;

14. Council adopts the Rates Concession and Prizes for the 2009/10 financial year Budget; and

15. Council adopts the 2009/10 Budget for the year ending 30 June 2010, as attached to the Ordinary Council Agenda of 23 June 2009.

Voting requirements: Points 1 – Simple Majority

Points 2 to 15 - Absolute Majority

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule: Bassendean Green Wave Planting Day

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

”That the Town of Bassendean joins with the Green Wave Day Project, established by the Convention on Biological Diversity, a United Nations Treaty on Biodiversity:

To declare and promote on 22 May each year – “Bassendean Green Wave Day”;
To raise awareness amongst young people, tomorrow’s decision makers, on the importance of Biodiversity;
To plant local trees and flora at 10.00am local time, uniting in a global message of a “Green Wave across the Planet”; and
The Town of Bassendean to promote and provide some suitable resources.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC - 36/06/09 - Notice of Motion – Cr Yates: Negotiated Caveat Removal

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the matter relates to a contract that may be entered into.

COMMITTEE RECOMMENDATION – ITEM 14.1

MOVED Cr Yates, Seconded Cr Cox that Council adopts the Notice of Motion, Part (A) only, as tabled by Cr Yates and attached to the Standing Committee Minutes of 16 June 2009.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 14 July 2009.