Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

ORDINARY COUNCIL MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 24 MARCH 2009, AT 7.00PM

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

Her Worship the Mayor declared the meeting open and welcomed all those in attendance.

2.0 PUBLIC QUESTION TIME

Mr Ron Snelgar, 16 Anstey Road, Bassendean

Mr Snelgar referred to the recent 25th anniversary celebrations of the EMRC, the expected cost reportedly having been around $40,000, and asked if the Town supported this function and if so, what benefit for ratepayers has been derived from this expenditure.

The Mayor advised that the Town of Bassendean did support this function and that she had attended. Whilst no tangible benefit was derived from the function for ratepayers, the function was to acknowledge the operation of the EMRC over 25 years, during which time it has worked tirelessly on behalf of its member Councils and continues to do so, with many long-term benefits accruing to those Councils.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Councillors

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell

Cr Anne Brinkworth

Cr Michelle Stubbs (until 8.45pm)

Cr Sam Piantadosi

Cr Gerry Pule

Cr John Cox

Cr Don Yates

Officers

Mr Bob Jarvis CEO

Mr Simon Stewert-Dawkins Director Operational Services

Mr Graeme Haggart Director Community Development

Mr Brian Reed Manager Development Services

Mrs Cathy Muraszko Minute Secretary

Apologies

Cr Lynda Butler

Mr Mike Costarella Director Corporate Services

Public

One member of the public was in attendance.

Press

One member of the press was in attendance.

4.0 DEPUTATIONS

Nil

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 24 February 2009

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)

OCM – 1/03/09 MOVED Cr Pule, Seconded Cr Gangell, that the minutes of the Ordinary Council meeting held 24 February 2009, be received.

CARRIED UNANIMOUSLY 8/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)

OCM – 2/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the minutes of the Ordinary Council meeting held on 24 February 2009, be confirmed as a true record.

CARRIED UNANIMOUSLY 8/0

5.2 Special Council Meeting held on 3 March 2009

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(b)

OCM – 3/03/09 MOVED Cr Pule, Seconded Cr Brinkworth, that the minutes of the Special Council meeting held 3 March 2009, be received.

CARRIED UNANIMOUSLY 8/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(b)

OCM – 4/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that the minutes of the Ordinary Council meeting held on 3 March 2009, be confirmed as a true record.

CARRIED UNANIMOUSLY 8/0

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

The Mayor was pleased to announce that Mr Michael Whitbread, Senior Planning Officer, had recently received his Graduate Diploma in Science, Urban and Regional Planning from the University of WA 2009 and is now eligible for membership to the Planning Institute of Australia BIA. Congratulations were extended.

The Mayor provided a list of meetings or functions that she has attended for the month of March as follows:

5/3 Swan City Arts Exhibition

6/3 Wind in the Willows Manager farewell

7/3 Life Canteen of which the Town is a sponsor – helped with breakfast and 120 people departed for fundraising ride to Busselton which raised $40,000.

7/3 Justice of Peace Training

9/3 Bendigo Bank

11/3 Walga Breakfast

11/3 Marketing

11/3 Ashfield Stakeholders

12/3 CEO Performance Review EMRC

14/3 EMRC Dinner

19/3 Meeting with Western Power representatives

EMRC Investment Committee

27/3 Cycle Instead

7.0 PETITIONS

Nil

8.0 DECLARATIONS OF INTEREST

Cr Pule disclosed a proximity interest in writing in relation to Item 10.1.2 - Town of Bassendean Play Spaces Implementation Plan as he resides opposite Gary Blanche Reserve, however, advised of his intention to remain in the Chamber unless there is discussion relating to this particular reserve.

Cr Yates verbally disclosed a financial interest in Item 10.2.1, Interim Sponsorship, Play Equipment – Village Green Community Foundation due to his position of Chairman of this Foundation.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil

10.0 REPORTS

10.1 Standing Committee Meeting held on 17 March 2009

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)

OCM – 5/03/09 MOVED Cr Gangell, Seconded Cr Cox, that the minutes of the Standing Committee meeting held on 17 March 2009, be received.

CARRIED UNANIMOUSLY 8/0

Standing Committee Minutes of 27 February 2009

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 17 March 2009:

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)

OCM – 6/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council adopts en bloc the following recommendations of the Standing Committee of 17 March 2009, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.3, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.8, 10.1.11, 10.1.12, 10.1.13, 10.1.16, 10.1.17, 10.1.19, 10.1.20, 10.1.22, 10.1.23, 10.1.24, 10.1.25 and 10.1.28:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	10.1	Proposed Notice of the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean	SC – 1/03/09	Carried Unanimously 8/0
10.1.3	10.3	Steel Blue Oval, Bassendean Ticketing Booth	SC – 4/03/09	Carried Unanimously 8/0
10.1.4	10.4	Motor Vehicle Storage and Suspended Carpark Deck – Lot 806; 66 McDonald Crescent, Bassendean	SC – 5/03/09	Carried Unanimously 8/0
10.1.5	10.5	Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure – 1 Anzac Terrace, Bassendean	SC – 6/03/09	Carried Unanimously 8/0
10.1.6	10.6	RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Road East and Lord Street, Bassendean	SC – 7/03/09	Carried Unanimously 8/0
10.1.7	10.7	Guildford Road – Median Landscape Treatment	SC – 8/03/09	Carried Unanimously 8/0
10.1.8	10.8	Public Toilet Strategy and Design	SC – 9/03/09	Carried Unanimously 8/0
10.1.11	10.11	RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean	SC – 13/03/09	Carried Unanimously 8/0
10.1.12	10.12	Graffiti Hotspot Funding Application	SC – 14/03/09	Carried Unanimously 8/0
10.1.13	10.13	Proposed Policy: Development within the Street Setback Area	SC – 15/03/09	Carried Unanimously 8/0
10.1.16	10.16	EMRC Regional Development Projects 2009/10 Budget Proposals	SC – 18/03/09	Carried Unanimously 8/0
10.1.17	10.17	Statutory Financial Statements	SC – 19/03/09	Carried Unanimously 8/0
10.1.19	10.19	Children and Family Services Committee Meeting held on 11 February 2009	SC – 22/03/09	Carried Unanimously 7/0
10.1.20	10.20	Bassendean Local Emergency Management Committee Meeting held on 18 February 2009	SC – 23/03/09	Carried Unanimously 7/0
10.1.22	10.22	Access & Inclusion Committee Meeting held on 4 March 2009	SC – 25/03/09	Carried Unanimously 7/0
10.1.23	10.23	Accounts for Payment	SC – 26/03/09	Carried Unanimously 7/0
10.1.24	10.24	Financial Statements for Period Ended 28 February 2009	SC – 27/03/09	Carried Unanimously 7/0
10.1.25	10.25	Determinations made by the Manager Development Services and Reported to Council	SC – 28/03/09	Carried Unanimously 7/0
10.1.28	10.28	Use of Common Seal	SC – 31/03/09	Carried Unanimously 7/0

CARRIED UNANIMOUSLY 8/0

Council was requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.2	10.2	Town of Bassendean Play Spaces Implementation Plan Additional Information	SC – 2/03/09 SC – 3/03/09	Carried 7/1 Carried 7/1
10.1.9	10.9	1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) Conservation Management Plan	SC – 10/03/09 SC – 11/03/09	Carried 5/3 Lost 4/5
10.1.10	10.10	RFT CC061/2008-09 – Construction of a Shared Path in Collier Road between Iolanthe and Fairford Streets, Bassendean Absolute Majority Required	SC 12/03/09	Carried Unanimously 8/0
10.1.14	10.14	Strategic Streetscape Policies	SC - 16/03/09	Carried 5/2
10.1.15	10.15	Extension at 2 Colstoun Road, Ashfield Absolute Majority Required	SC – 17/03/09	Carried Unanimously 8/0
10.1.18	10.18	Local Government Structural Reform Absolute Majority Required	SC – 20/03/09 SC – 21/03/09	Lost 4/5 Carried 5/3
10.1.21	10.21	Economic Development Advisory Committee Minutes of 25 February 2009 Absolute Majority Required	SC – 24/03/09	Carried Unanimously 7/0
10.1.26	10.26	Implementation of Council Resolutions Additional information	SC - 29/03/09	Carried Unanimously 7/0
10.1.27	10.27	Calendar for April 2009 Additional Information	SC – 30/03/09	Carried Unanimously 7/0
12.1	10.1.29	Notice of Motion – Cr Gangell	SC – 32/03/09	Carried 6/2
12.3	10.1.30	Notice of Motion – Cr Gangell	SC – 33/03/09	Carried 5/4
14.1	14.1	Swan Districts Football Club Inc Licence Agreement Feedback	SC – 34/03/09	Carried 6/2
14.2	14.2	Sports Achievement Awards	SC – 35/03/09	Carried Unanimously 8/0
14.3	14.3	Town Centre Area Strategy – Feasibility Study	SC – 36/03/09 SC – 37/03/09 SC – 38/03/09 SC – 39/03/09 SC – 40/03/09 SC – 41/03/09 SC – 42/03/09 SC – 43/03/09 SC – 44/03/09 SC – 45/03/09 SC – 46/03/09 SC – 47/03/09	Carried Unanimously 8/0 Carried Unanimously 8/0 Carried 5/3 Lost 4/5 Carried 5/3 Carried Unanimously 8/0 Carried 7/1 Carried 6/2 Carried Unanimously 8/0 Carried 7/1 Carried Unanimously 8/0 Carried Unanimously 8/0

The following Committee recommendations were submitted to Council for consideration:

10.1.1 SC – 1/03/09 - Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean – Owner: L Bush (Ref: A5422 - Kallan Short, Principal Building Surveyor)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

OCM – 7/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that:

1. A Notice be served on the owner of Lot 638; 193 West Road, Bassendean, pursuant to section 408 of the Local Government (Miscellaneous Provisions) Act 1960 requiring the removal of the buildings on-site; and

2. Council commences an enforcement and prosecution action against the property owner in the event that they fail to address the terms of the Notice or successfully appeals the Notice.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.2 Town of Bassendean Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:

A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
For a public awareness campaign to be undertaken prior to removing any play equipment from the five sites listed, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing; and

Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.2(a)

OCM - 8/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that:

1. A further dot point be added to the Officer Recommendation to read as follows:

“Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority”.

2. The last dot point under Point 2 of the Officer Recommendation referring to the public awareness campaign, be deleted due to the recommendation of the retainment of the 5 local play structures.

CARRIED UNANIMOUSLY 8/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.

MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:
A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority; and
Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

Additional Information

Prior to the community consultation phase for the Play Spaces Implementation Plan, the Town was of the opinion there were five local play structures surplus to requirements, namely: Surrey Street Park, Culworth/Mickleton Reserve, Parmelia Way Reserve, Carman Way Reserve and Third Avenue Reserve. The Town had the opportunity to dispose of or relocate the play structures from the above local public open space to achieve a more strategic distribution across the whole community.

However, during the community consultation phase of the project, 15 written submissions were received by the Town, with 12 submissions (including a petition with 46 signatories) objecting to the removal of any existing play equipment within the Town.

For this reason, it is now generally accepted that there is adequate community demand for the five local play structures to remain and for them to be incorporated into the Play Spaces Implementation Plan as a level 3 priority. The Play Spaces Implementation Plan has been amended to retain the five local play structures listed above by incorporating them into the Master Plan for implementation as a level 3 priority (see amended Play Spaces Implementation Plan attached to the OCM Agenda) .

COUNCIL RESOLUTION - ALTERNATE /OFFICER RECOMMENDATION – ITEM 10.1.2(b)

OCM – 9/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

1. Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;

2. Adopts a final Play Spaces Implementation Plan for the Town as attached to the Ordinary Council Meeting Agenda of 24 March 2009, which includes three minor amendments to the draft Plan, namely:

a) A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;

b) A reference to the Town’s newly established Children and Family Services Committee; and

c) Retainment of the five local play structures that were proposed for removal/relocation by incorporating them into the final Play Spaces Implementation Plan for implementation as a level 3 priority; and

3. Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

CARRIED UNANIMOUSLY 8/0

10.1.3 SC – 4/03/09 - Steel Blue Oval, Bassendean Ticketing Booth (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

OCM – 10/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

Resolves that the allocation of two ticketing booths at Steel Blue Oval Bassendean is adequate to accommodate for usage at the Oval; and
Erects a directional sign on the Guildford Road fence at Steel Blue Oval Bassendean to direct patrons to the two existing entry gates.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.4 SC – 5/03/09 - Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean – Owner: Thrifty Car Rental; Applicant: Anthony J Casella (Ref: 2008-223 – Michael Whitbread, Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

OCM – 11/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council grants planning consent for development of a car storage facility and suspended concrete deck at Lot 805 (No. 22) McDonald Crescent, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2. Any security fencing along the McDonald Road frontage shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated;

3. The security fencing along the Collier Road frontage of the site shall be of the wrought iron style indicates on the approved plans;

4. The first 2-metres metres of the site along the McDonald Road frontage being landscaped to the satisfaction of Council (Development Control Unit);

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

6. The Macdonald Crescent street verge and the additional areas indicated on the plan, adjacent to the lot 805 being landscaped and maintained to the satisfaction of the Manager Development Services;

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

8. Provision and maintenance of a total of 8 paved car parking spaces measuring 5.5m x 2.5m including a single disabled driver bay, and clearly marked on the ground, with 6m wide paved access ways;

9. Any additional advertising signs to the site being subject to a separate application;

10. The land-use is restricted to storage of motor vehicles with incidental office/vehicle sales. Any proposed changes to the use of the site will required Council’s planning consent;

11. The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site; and

12. Prior to the issue of a building licence a development bond for the sum of $11,000 being lodged with Council to ensure the satisfactory completion of all works associated with landscaping, car parking, accessways and fencing.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

Footnote

The Town has been advised by the WAPC that it would not support a crossover to Collier Road from the subject site.

10.1.5 SC – 6/03/09 - Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure - 1 Anzac Terrace, Bassendean, Owner: Westchoice Pty Ltd (Ref: LUAP/POLICY/1 – Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

OCM – 12/03/09 MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council accepts a cash-in-lieu payment of $194,000 to satisfy the conditional approval of No. 1 Anzac Terrace, Bassendean;

2. Council reminds the owners of the need to pay Council for the valuation prepared by Landgate in the amount of $967.48;

3. Council is prepared to accept a payment of $5,000, with the funds to be used for the upgrade of the drainage infrastructure as meeting the terms of condition 7 of the planning approval;

4. Council supports the conversion of the bank guarantee to a cash bond of $10,000 for the landscape element at No. 1 Anzac Terrace, Bassendean;

5 Upon payment of the amounts shown in items 1,2,3 and 4 above that the Chief Executive Officer be authorised to cancel the bank guarantees.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.6 SC – 7/03/09 - RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Rd East & Lord Street, Bassendean (Ref: ROAD/TENDNG/8 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

OCM – 13/03/09 MOVED Cr Gangell, Seconded Cr Stubbs, that Council appoints Quality Traffic Management Pty Ltd as the Contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC060/2008-09 Traffic signal modification and Intersection Improvements – Walter Rd East & Lord Street Bassendean.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.7 SC – 8/03/09 - Guildford Road – Median Landscape Treatment (Ref: ROAD/MAINT/3 – Ian McDowell, Manager Asset Services and Mark Armstrong, Parks and Gardens Supervisor)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

OCM – 14/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the Guildford Road median landscape design as attached to the March 2009 Standing Committee Agenda; and

2. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for an allocation of funds to complete the installation of the proposed landscape treatment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.8 SC – 9/03/09 - Public Toilet Strategy and Design (Ref: COUP/DESCONT/1 – Ian McDowell, Manager Asset Services; Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

OCM – 15/03/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

1. Endorses the Town of Bassendean Public Toilet Strategy and Design Guidelines document; and

2. Programs a Councillor Workshop at a time to be decided to discuss specific design and location options for the construction of new public toilet facilities at Ashfield Reserve, Point Reserve, and Jubilee Reserve.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.9 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan (Ref: COUP/PROGM/1 – Simon Stewert-Dawkins, Director Operational Services)

OFFICER RECOMMENDATION – ITEM 10.1.9

That Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

3. Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.

At the Standing Committee meeting, an additional point was added to the Officer Recommendation.

COMMITTEE RECOMMENDATION – ITEM 10.1.9(a)

MOVED Cr Pule, Seconded Cr Yates that the Officer Recommendation be amended by adding a fourth point to read:

“Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years”.

The Manager Development Services left the Chamber, the time being 7.24pm.

COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.1.9(b)

OCM – 16/03/09 MOVED by Cr Stubbs, and Seconded Cr Brinkworth, that Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.
Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years.

CARRIED 6/2

Crs Klein, Brinkworth, Stubbs, Pule, Cox and Yates voted in favour of the motion. Crs Gangell and Piantadosi voted against the motion.

10.1.10 SC – 11/03/09 - RFT CC061/2008-09 – Construction of a Shared Path in Collier Road Between Iolanthe and Fairford Streets, Bassendean (Ref: ROAD/TENDNG/9 – Brian Reed, Manager Development Services, Ian McDowell, Manager Asset Services)

The Manager Development Services returned to the Chamber, the time being 7.26pm.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that:

1. Council delegates to the CEO the power to award Tender CC061/2008-09, for the construction of a shared path on Collier Road between Iolanthe and Fairford Streets, to the Tenderer he considers to be the most advantageous to Council;

2. Council acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin; and

3. Council accepts a contribution of $60,000 from Technology Assisting the Disabled (TADWA), towards the construction of the shared path, providing the actual tender for the project is within the budgeted amount for the project.

4. The 2008/09 Capital Budget be amended to include the TADWA contribution of $60,000.

ADDITIONAL INFORMATION

Tenders for the construction of the shared path on Collier Road between Iolanthe and Fairford Streets closed on 19 March 2009. The following is a summary of the financial considerations (ex. GST) offered by the four Tenderers.

Tenderer Amount

GLH Contracting $384,168.00

Downer EDI $185,199.12

Techsand $140,272.00

Densford Civil $173,114.00

The Tenders have been assessed by Officers and as well as being the cheapest Tenderer, Techsand have also been rated the most advantageous to Council based on the selection criteria.

$127,325 was allocated in the 2008/09 Capital Budget for the conduct of these works. To date an amount of $10,706 has been expended on survey, design and other preliminary works associated with the construction of the path.

A recommendation of the Standing Committee was to delegate to the CEO the authority to award this Tender to the Contractor he considers to be the most advantageous to Council. Another recommendation was to accept a contribution of $60,000 from Technology Assisting the Disabled (TADWA) for the construction of the path.

Both of these recommendations are subject to the financial consideration of the Tenders falling within the allocated budget.

The Perth Bicycle Network has approved a $50,000 grant towards the construction of the path. A condition of the grant is that the construction of the path be completed by the end of April 2009. The Town’s Engineering Officer has discussed this timeframe with the PBN and they have advised they will approve an extension only until the middle of May 2009. If the Tender is not awarded now it is highly unlikely this path will be constructed within this timeframe and the Town will forfeit the $50,000 grant funding.

As advised in the attached March 2009 Standing Committee Report (10.10), the original estimate for the construction of the footpath as quoted to TADWA was $60,000. The cost was based on the provision of a 1.5 metre standard width footpath, between the TDWA site and Iolanthe Street. The Scope of works for the Tender is for the construction of a minimum of 2.5 metre shared path between Iolanthe and Fairford Street.

Officers still consider the $60,000 contribution offered by TADWA to be fair and reasonable even though the Tendered prices are greater than anticipated.

The TADWA contribution of $60,000 was not included in the 2008/09 capital budget or included in the budget review process. Accordingly, the original budget allocation of $127,325 comprised the $50,000 PBN funding and $77,325 from municipal funds. Although Officers are proposing an over budget expenditure for the construction of the path, in reality there will be a surplus for this budget item of up to $36,347 through the reduction in expenditure of municipal funds.

The Town does not have the human resources or equipment to carry out these works in-house.

COUNCIL RESOLUTION – ALTERNATIVE OFFICER RECOMMENDATION – ITEM 10.1.10

OCM - 17/03/09 MOVED Cr Gangell, Seconded Cr Pule, that:

Council awards Tender CC061/2008-09 for the construction of a shared path on Collier Road between Iolanthe and Fairford Streets to Techsand;
Council accepts a contribution of $60,000 from Technology Assisting the Disabled (TADWA), towards the construction of the shared path; and
The 2008/09 Capital Budget be amended to include the TADWA contribution of $60,000.

CARRIED BY AN ABSOLUTE MAJORITY 8/0

POINT 3 WAS PASSED BY AN ABSOLUTE MAJORITY TO AMEND THE CURRENT BUDGET

10.1.11 SC – 12/03/09 - RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean (Ref: TRAF/TENDNG/2 – Ian McDowell, Manager Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

OCM – 18/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that Council notes the CEO has approved a minor variation to the consideration in the tender submitted by MMM (WA) Pty Ltd in the amount of $19,000 (ex. GST) against the requirements of RFT CC052/2008-09 for the Construction of a Roundabout at the Intersection of Walter Road East and Iolanthe Street, Bassendean.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.12 SC – 13/03/09 - Graffiti Hotspot Funding Application (Ref: GRSU/APPS-D/16 – Ian McDowell, Manager Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

OCM – 19/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council:

1. Endorses the Town of Bassendean Graffiti Hotspot Management Plan for the Bassendean Skate Park as attached to the Standing Committee Agenda for March 2009;

2. Endorses the Town of Bassendean’s application to the State Government Graffiti Taskforce, through the Office of Crime Prevention, for a $20,000 grant to undertake targeted graffiti removal and graffiti intervention strategies as detailed in the Graffiti Hotspot Management Plan for the Bassendean Skate Park;

3. Notes that the CEO will write to WALGA and/or the Office of Crime Prevention to determine how best to recover costs for the removal of graffiti from utility and government service provider assets from the service providers;

4. Notes that the Town has sourced quotes and placed an order to upgrade the West Road Public Toilet to enable it to be locked and has used funds from the 2008/09 Public Toilet Upgrade Capital Budget to facilitate this; and

5. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for $5,000 (amount to be confirmed) for the development of a graffiti database to enable the accurate recording and reporting of graffiti vandalism in the Town.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.13 SC – 14/03/09 - Proposed Policy: Development within the Street Setback Area (Ref: DABC/POLCY/3 - Michael Whitbread: Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

OCM – 20/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that the draft Development within the Street Setback Area policy be advertised for a period of 14 days in accordance with Scheme requirements for public comment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.14 SC – 15/03/09 - Strategic Streetscape Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Stubbs, Seconded Cr Brinkworth, that:

1. Council adopts the following draft policies attached to the March 2009 Standing Committee Agenda:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

and

2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law; and

3. The Chief Executive Officer be requested to arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development.

At the Standing Committee meeting, this item was deferred until questions relating to the policies had been dealt with.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.14

OCM - 21/03/09 MOVED Cr Pule, Seconded Cr Yates, that the Strategic Streetscape Policies item be deferred until all the questions raised are dealt with satisfactorily.

CARRIED UNANIMOUSLY 8/0

10.1.15 SC – 16/03/09 - Extension at 2 Colstoun Road, Ashfield (Ref: DABC/BDVAPPS/2008-70 - Graeme Haggart, Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

OCM – 22/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council:

1. Endorses the amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration;

2. Calls tenders for the construction of the building;

3. Amends the 2008/09 Budget to include the amount of income and expenditure totalling $353,000; and

4. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act 1995.

CARRIED BY AN ABSOLUTE MAJORITY 8/0

PASSED BY AN ABSOLUTE MAJORITY TO AMEND FUNDS IN THE CURRENT BUDGET.

10.1.16 SC – 17/03/09 - EMRC Regional Development Projects 2009/10 Budget Proposals (Ref: GOVR/LREGLIA - Mike Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

OCM – 23/03/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council considers in the 2009/10 financial year budget the following projects and their respective amounts as a contribution to the Eastern Metropolitan Regional Council:

Regional Tourism Development Project $11,074
Manage Cities for Climate Protection Plus

Program and Greenhouse Action Plan 2008/09 $15,100

Manage Milestone 5 of the Water Campaign $11,088
Environmental Services $90,000
EMRC Risk Management Service $34,400

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.17 SC – 18/03/09 - Statutory Financial Statements (Ref: FINM/AUD/1 – Mike Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

OCM – 24/03/09 MOVED Cr Pule, Seconded Cr Stubbs, that:

1. The monthly financial statements format include the following:

a) Summary of income and expenditure using pictorial graphs on a Business Unit level;

b) Additional comments on the budget variances by included in the staff comment in the report; and

2. The new monthly financial statement format commence from the 1 July 2009.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.18 Local Government Structural Reform (Ref: GOVR/LREGLIA/3 – Bob Jarvis, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.18

That Council:

1. Appoints the Mayor, the CEO and Councillor _______________ as the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government;

2. Considers choosing the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers;

3. Considers choosing its EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

CARRIED BY AN ABSOLUTE MAJORITY TO APPOINT MEMBERS OF ANY COMMITTEE OF COUNCIL UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT 1995

At the Standing Committee meeting, two nominations were received for Crs Gangell and Stubbs to fill the Councillor positions on the Project Team. Due to the equality of votes (4/4), the Presiding Member deemed that a procedural motion to defer a second vote until next week’s OCM, be allowed.

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Stubbs, Seconded Cr Brinkworth that this item be deferred until next week’s OCM.

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Local Government Structural Reform item be deferred until next week’s OCM.

Nominations were received from Crs Stubbs and Piantadosi.

COUNCIL RESOLUTION – ITEM 10.1.18(a)

OCM - 25/03/09 MOVED Cr Cox, Seconded Cr Yates that two Councillors as well as the CEO and Mayor be appointed to the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government.

CARRIED UNANIMOUSLY 8/0

Cr Gangell also nominated for one of the positions. Cr Stubbs withdrew her nomination.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1.18

OCM – 26/03/09 MOVED Cr Pule, Seconded Cr Cox, that Council:

1. Appoints the Mayor, the CEO and Councillors Gangell and Piantadosi as the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government;

2. Considers choosing the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers;

3. Considers choosing its EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

CARRIED BY AN ABSOLUTE MAJORITY 8/0

CARRIED BY AN ABSOLUTE MAJORITY TO APPOINT MEMBERS OF ANY COMMITTEE OF COUNCIL UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT 1995

10.1.19 SC – 20/03/09 - Children and Family Services Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

OCM – 27/03/09 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on a meeting of the Family and Children Services Committee held on 11 February 2009, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.20 SC – 21/03/09 - Bassendean Local Emergency Management Committee Meeting held on 18 February 2009 (Ref: GOVN/CCLMEET12 – Philip Baker, Acting Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

OCM – 28/03/09 MOVED Cr Pule, Seconded Cr Cox, that the report on a meeting of the Bassendean Local Emergency Management Committee held on 18 February 2009, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.21 SC – 22/03/09 - Economic Development Advisory Committee Minutes of 25 February 2009 (Ref: GOVN/CCLMEET/13 – Michael Whitbread Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

OCM – 29/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that:

1. The report of the Economic Development Advisory Committee held on the 25 February 2009 be received;

2. Approval is given for the preparation of a detailed Investment Attraction program for the Bassendean Town Centre, based on the proposals contained in this report;

3. The Investment Attraction program plan, containing specific action plans, timelines and budgets should be prepared by the CEO with the assistance of the EDO;

4. An Economic Development Policy be prepared for the Town;

5. There should be a separation of Investment Attraction roles between:

CEO, assisted by the EDO, promoting economic development and investment attraction;
Mayor, as the official spokesperson for the Council;
Manager Development Services, responsible for impartially advising Council on how a development application meets Town Planning Strategy and Planning Laws;
Councillors, to set the policy framework to achieve the vision, impartially adjudicate development applications, and to allocate funds;

6. In due course, when a critical mass of new businesses is established in the Town Centre, the Town should play a role in facilitating the establishment of a Town Centre Management Association, to continue with the role of business attraction and retention and Town Centre marketing planning and promotion.

7. Council authorises for the EDAC to invite representatives from CEBA and EMICoL to become members of the Committee and that the Instrument of Appointment and Delegation be amended accordingly.

8. The meeting dates for 2009 be amended to the following months of February, May, August and November 2009, and the Instrument of Appointment and Delegation be amended accordingly.

CARRIED BY AN ABSOLUTE MAJORITY 8/0

POINTS 6 AND 7 WERE CARRIED BY AN ABSOLUTE MAJORITY TO AMEND A COMMITTEE’S INSTRUMENT OF APPOINTMENT AND DELEGATION.

10.1.22 SC – 23/03/09 - Access and Inclusion Committee Meeting held on 4 March 2009 (Ref: GOVN/CCLMEET16 – Graeme Haggart, Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

OCM – 30/03/09 MOVED Cr Pule, Seconded Cr Brinkworth, that the:

1. Submission on the Disability Future Directions 2025 is supported by Council and be submitted to the Disability Services Commission; and

2. Report on a meeting of the Access and Inclusion Committee held on 4 March 2009, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.23 SC – 24/03/09 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.23

OCM – 31/03/09 MOVED Cr Brinkworth, Seconded Cr Gangell, that vouchers:

82661-82710 Municipal Fund – Commonwealth Bank

5854-5868 Trust Fund

4639-4920 Municipal Fund – EFT Vouchers

totalling $1,110,522.70 for payment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.24 SC – 25/03/09 - Financial Statements for the Period Ended 28 February 2008 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

OCM – 32/03/09 MOVED Cr Brinkworth, Seconded Cr Cox, that:

1. The Financial Reports for the period ended 28 February 2009, be received;

2. The Investment Report for the period ended 28 February 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of 374,603.91 for the period to 28 February 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $82,369.04 as at 28 February 2009, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.25 SC – 26/03/09 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25

OCM – 33/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.26 SC – 27/03/09 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.26

MOVED Cr Gangell, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Additional Information

It should be noted that Crs Piantadosi and Cox also met with the Minister regarding the Eden Hill Shopping Centre, as shown below. The following Service Request has been amended accordingly:

24535

Graeme Haggart

OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre

Mayor, CEO, Crs Piantadosi and Cox have met with the Minister. Awaiting Department officers to provide formal feedback.

COUNCIL RESOLUTION – ITEM 10.1.26

OCM – 34/03/09 MOVED Cr Gangell, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, including the amendment to include Crs Piantadosi and Cox under item 24535, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 8/0

10.1.27 SC – 28/03/09 - Calendar for April 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.27

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Calendar for April 2009 be adopted.

Additional Information

At the Standing Committee meeting, the Calendar included the scheduled meeting of the Economic Development Advisory Committee for 1 April 2009.

Council’s new Economic Development Officer does not commence work until 1 April 2009, which leaves no time to prepare items for the EDAC agenda. It is therefore proposed that this meeting be cancelled. The Presiding Member of the Committee will be asked to call a meeting of the Committee, if an additional meeting is required prior to the May meeting.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.27

OCM – 35/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Calendar for April 2009 with the amendment of the cancelled EDAC Meeting on 1 April 2009, be adopted.

CARRIED UNANIMOUSLY 8/0

10.1.28 SC – 29/03/09 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28

OCM – 36/03/09 MOVED Cr Gangell, Seconded Cr Cox, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/3/09 8/0

10.1.29 SC – 30/03/09 - Notice of Motion – Cr Gangell

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.29

OCM – 37/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.

CARRIED UNANIMOUSLY 8/0

The Manager Development Services left the Chamber, the time being 7.51pm and returned at 7.53pm.

10.1.30 SC – 31/03/09 - Notice of Motion – Cr Gangell

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.30

OCM – 38/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report in the April round of meetings on any measures that the Council can take to fast track the planning and development of the remaining two tennis courts on the BIC Reserve required to be constructed to complete the project.

CARRIED 7/1

Crs Klein, Gangell, Brinkworth, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Cr Stubbs voted against the motion.

10.2 REPORTS OF OFFICERS

10.2.1 Interim Sponsorship, Play Equipment - Village Green Community Foundation (Ref:COMR/SPONSHP/1-Bob Jarvis, Chief Executive Officer)

Cr Yates disclosed a financial interest in this item due to his position of Chairman of the Village Green Community Foundation and left the Chamber, the time being 8.00pm.

Report Summary

To consider a contribution of $9,000 from the Village Green Community Foundation towards the capital and maintenance costs of five small parks which had been identified in the draft Play Spaces plan for removal and relocation of play equipment.

COUNCIL RESOLUTION – ITEM 10.2.1(a)

OCM - 39/03/09 MOVED Cr Gangell, Seconded Cr Pule that Council deals with this late item.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2.1(b)

OCM – 40/03/09 MOVED Cr Gangell, Seconded Cr Pule, that:

Council advises the Village Green Community Foundation that the contribution of $9,000 would be used to provide maintenance for the five small parks, for a twelve month period, which might otherwise have had existing playground equipment removed or relocated. The Town will provide Village Green with a breakdown of maintenance costs for which the funds are used at six monthly intervals until the funds are expended;
Council extends its appreciation to the Village Green Community Foundation for its foresight in the contribution towards the plan, and an acknowledgement of the park sponsorship will be made in the Bassendean Briefings and in a press release to the media; and
A generic Park Sponsorship Agreement be prepared (for future park sponsorship offers) for Council’s consideration which outlines the purpose for which funds will be used, and details the levels of acknowledgment for sponsors contingent on the level of funding provided.

CARRIED 6/1

Crs Gangell, Brinkworth, Stubbs, Piantadosi, Pule and Cox voted in favour of this motion. Cr Klein voted against this item.

Cr Yates returned to the Chamber, the time being 8.04pm.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Nil

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Notice of Motion – Cr Stubbs

Cr Stubbs advised in writing that she wished to move the following motion at this meeting:

“That Council defers the demolition of the Bassendean Tennis Clubhouse on the BIC pending receipt of a report investigating the feasibility of the facility being made available to the Bassendean Arts Council for an interim period, to be determined by Council at a later stage”.

OFFICER COMMENT

In November 2006 Council (OCM – 18/11/06) resolved the following regard the Old Tennis Clubhouse:

“MOVED Cr Gangell, Seconded Cr Sutherland, that:

The Bassendean Tennis Club be advised the Clubhouse adjacent the existing hard courts on the BIC Reserve will be removed as soon as practical after June 2007;
A pergola adjacent the existing hardcourts be retained for all weather protection purposes while the courts remain in use;
The long term Clubhouse requirements for the Tennis Club be incorporated in the BIC Reserve Master Plan;
Photographic records of the building be obtained for the Local History Collection;
Council considers the allocation of $15,000 in the draft 2007/2008 budget for removal of the old Clubhouse, site remediation, installation of a drink fountain and pergola refurbishing;
Subject to Points 1 to 5 above being actioned and Council approval of the budget allocation, that:

Registrations of interest be sought to purchase the relocate the old Clubhouse;
A report on the outcome of the registrations of interest be presented to Council for determination and including the cost to remediate the grounds; and
The CEO be delegated authority to call for quotations to demolish and remove the Clubhouse in the event there is no response to the registration of interest and to also remediate the grounds”.

The following additional comments are provided:

The 2009/10 Budget has $70,000 allocated for the BIC Reserve to demolish the old clubhouse & tennis courts and to reinstate the reserve.
The March 2009 Standing Committee report regarding 1 Surrey Street suggested that the Town continue to use the “Learning and Sharing Centre” which is also known as the residence (c1893, c1952) and that the Town should encourage compatible use of the residence for meeting purposes in accordance to the Town’s Cultural Plan objectives which includes arts and cultural activities. This would achieve increased use of the facilities which is a primary objective.
The Director Community Development had a meeting on Tuesday 24th March 2009 with the Bassendean Arts Council at 1 Surrey Street, residence (c1893, c1952) Bassendean. The feedback provided by the Bassendean Arts Council is that the old Tennis Club building located on the BIC Reserve would be suitable as an interim (2 year) facility only. That the 1 Surrey Street, residence (c1893, c1952) would be an option for long term use pending compatible use discussions with the Bassendean Historical Society and other users of the building.
The March 2009 Standing Committee Report for 1 Surrey Street recommended that funding be listed in the draft 2009/10 budget to develop an Interpretation Plan. The Interpretation Plan would take into consideration the museum proposal and other compatible uses for 1 Surrey Street Bassendean including arts and cultural activities.

COUNCIL RESOLUTION – ITEM 12.1

OCM – 41/03/09 MOVED Cr Stubbs, Seconded Cr Cox, that this Notice of Motion be dealt with as an urgent item.

CARRIED 5/3

Crs Klein, Brinkworth, Stubbs, Cox and Yates voted in favour of the motion. Crs Gangell, Piantadosi and Pule voted against the motion.

COUNCIL RESOLUTION – ITEM 12.1

OCM - 42/03/09 MOVED Cr Stubbs, Seconded Cr Cox, that Council defers the demolition of the Bassendean Tennis Clubhouse on the BIC pending receipt of a report investigating the feasibility of the facility being made available to the Bassendean Arts Council for an interim period, to be determined by Council at a later stage. DUE TO AN EQUALITY OF VOTES (4/4), THE MAYOR CAST HER SECOND VOTE AGAINST, RESULTING IN THE MOTION BEING LOST (4/5)

Crs Brinkworth, Stubbs, Pule and Cox voted in favour of the motion. Crs Klein, Gangell, Piantadosi and Yates voted against the motion.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil

14.0 CONFIDENTIAL BUSINESS

COUNCIL RESOLUTION – ITEM 14.0(a)

OCM – 43/03/09 MOVED Cr Pule, Seconded Cr Piantadosi, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.40pm.

CARRIED UNANIMOUSLY 8/0

14.1 SC – 32/03/09 - Swan Districts Football Club Inc Licence Agreement Feedback (Ref: LEGL/AGMT/8 - Patrick Quigley, Manager Leisure Services)

This item was considered with members of the public excluded from the Chamber under Section 5.23, (2) (e) of the Local Government Act 1995, as information of a commercial nature was discussed in the officer report.

COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

OCM – 44/03/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Rescinds OCM 49/03/08, which reads:

“MOVED Cr Butler, Seconded Cr Pule, that the Licence fee be re-valued based on CPI plus 7% per annum for the next 5 year period, after which a further review is to take place”;

2. Amends the Licence Agreement fees and charges for the use of Steel Blue Oval Bassendean by the Swan Districts Football Club Inc to be based on the current fees and charges paid by the Club, plus CPI adjustments each year of the Licence period; and

3. Instructs its Solicitors to draft a new Licence Agreement comprised of the above amendments and the previous Council endorsed conditions agreed to at the Ordinary Council Meeting on 25 March 2008 (i.e. OCM – 44/03/08) and OCM – 46/03/08).

CARRIED BY AN ABSOLUTE MAJORITY 8/0

POINT 1 WAS CARRIED BY AN ABSOLUTE MAJORITY UNDER THE LOCAL GOVERNMENT (ADMINISTRATION) REGULATIONS 1996 – SECTION 10 – 2(b) TO REVOKE A PREVIOUS DECISION OF COUNCIL.

14.2 SC – 33/03/09 - Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer)

This item was discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act, in order to maintain the confidentiality of the names of the nominees.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

OCM – 45/03/09 MOVED Cr Stubbs, Seconded Cr Cox that Council:

Awards Town of Bassendean Sports Achievement Awards to the following five junior nominees that meet the eligibility criteria:

Name	Address	Sports Achievement
Freda Otago	5 Steele Street Eden Hill WA 6054	Represented WA in Tae Kwon Do
Paul Otago	5 Steele Street Eden Hill WA 6054	Represented WA in Tae Kwon Do
Liam Boland	120 Kenny Street Bassendean WA 6054	Represented WA in Indoor Futsal
Francesco Riggio	12 Reid Street Bassendean WA 6054	Represented Australia in football.
Jacob Burnham	42 Third Avenue Bassendean WA 6054	Represented WA in AFL.

and

Presents the Awards at the April Ordinary Council meeting.

CARRIED UNANIMOUSLY 8/0

14.3 Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(a)

OCM – 46/03/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that Council receives the Bassendean Town Centre Feasibility Study dated November 2008, prepared by Syme Marmion and Co.

CARRIED UNANIMOUSLY 8/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(b)

OCM – 47/03/09 MOVED Cr Brinkworth, Seconded Cr Pule, that Council resolves that the sale of Site A – Wilson Street Car Park Site not be pursued at this moment in time, but discussions be held with the State Government about the potential development of this site, whilst retaining the site as a carpark for the Town Centre.

CARRIED UNANIMOUSLY 8/0

Cr Stubbs left the Chamber, the time being 8.45pm and did not return.

A minor amendment was made to the Committee/Officer Recommendation to remove the word “indefinitely” and after the words “not to pursue the development of this site”, insert the words “at this time”.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(c)

OCM – 48/03/09 MOVED Cr Piantadosi, Seconded Cr Yates, that in relation to Site B Corner of Guildford Road and Wilson Street, Council resolves not to pursue the development of this site at this time, and to retain the site for open space.

CARRIED UNANIMOUSLY 7/0

A minor amendment was made to the Officer Recommendation to remove the word “indefinitely” and after the words “not to pursue the development of this site”, insert the words “at this time”.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 14.3(d)

OCM – 49/03/09 MOVED Cr Gangell, Seconded Cr Yates, that in relation to Site C Guildford Road, Council resolves not to pursue the development of this site at this time, and to retain the site for open space.

CARRIED 6/1

Crs Gangell, Brinkworth, Piantadosi, Pule Cox and Yates voted in favour of the motion. Cr Klein voted against the motion.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(e)

OCM – 50/03/09 MOVED Cr Gangell, Seconded Cr Yates, that in relation to Site C Guildford Road, Council resolves not to pursue the development of this site in the recommended discussions with the State Government at this moment in time.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(f)

OCM – 51/03/09 MOVED Cr Piantadosi, Seconded Cr Brinkworth, that in relation to Site D between James Street and Hamilton Street, Council resolves to pursue the development of this site in the recommended discussions with the State Government.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(g)

OCM – 52/03/09 MOVED Cr Piantadosi, Seconded Cr Gangell, that in relation to Site E between Hamilton and Whitfield Street, Council resolves to pursue the development of this site by way of a reduced building footprint covering 11 Hamilton Street and 16 Whitfield Street in the recommended discussions with the State Government.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION- COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(h)

OCM – 53/03/09 MOVED Cr Gangell, Seconded Cr Cox, that Council considers the sites on the BIC Reserve should be subject to a geotechnical investigation to establish that the land is physically capable of development, having regard to the fact that the land once formed a swamp.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(i)

OCM – 54/03/09 MOVED Cr Gangell, Seconded Cr Klein, that discussions be held with the State Government with a view to establish an agreement whereby any potential proceeds from land sales associated with the implementation of the Town Centre Area Strategy are returned to the Town to implement other aspects of the Strategy.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(j)

OCM – 55/03/09 MOVED Cr Gangell, Seconded Cr Piantadosi, further detailed concept plans be developed for Steel Blue Oval Bassendean, in collaboration with the State Government, the Swan Districts Football Club, and the West Australian Football Commission.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(k)

OCM – 56/03/09 MOVED Cr Piantadosi, Seconded Cr Gangell, that Council considers the allocation of funds within the 2009/10 Budget to cover a contribution towards the development of the detailed concept plans Steel Blue Oval Bassendean.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(k)

OCM – 57/03/09 MOVED Cr Piantadosi, Seconded Cr Gangell, that discussions be held with the State Government through LandCorp regarding possible implementation options for the proposals contained within the Town Centre Area Strategy.

CARRIED UNANIMOUSLY 7/0

COUNCIL RESOLUTION – ITEM 14.0

OCM – 58/03/09 MOVED Cr Piantadosi, Seconded Brinkworth, that the meeting proceeds with open doors, the time being 8.55pm.

CARRIED UNANIMOUSLY 7/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 28 April 2009.

There being no further business, Her Worship the Mayor declared the meeting closed, the time being 8.55pm.