Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 24 March 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

20 March 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 24 February 2009

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 24 February 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 24 February 2009, be confirmed as a true record.

5.2 Special Council Meeting held on 3 March 2009

OFFICER RECOMMENDATION – ITEM 5.2(b)

That the minutes of the Special Council meeting held 3 March 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.2(b)

That the minutes of the Ordinary Council meeting held on 3 March 2009, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 17 March 2009

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 17 March 2009, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 27 February 2009

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 17 March 2009:

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 17 March 2009, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.3, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.8, 10.1.11, 10.1.12, 10.1.13, 10.1.16, 10.1.17, 10.1.19, 10.1.20, 10.1.22, 10.1.23, 10.1.24, 10.1.25 and 10.1.28:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	10.1	Proposed Notice of the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean	SC – 1/03/09	Carried Unanimously 8/0
10.1.3	10.3	Steel Blue Oval, Bassendean Ticketing Booth	SC – 4/03/09	Carried Unanimously 8/0
10.1.4	10.4	Motor Vehicle Storage and Suspended Carpark Deck – Lot 806; 66 McDonald Crescent, Bassendean	SC – 5/03/09	Carried Unanimously 8/0
10.1.5	10.5	Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure – 1 Anzac Terrace, Bassendean	SC – 6/03/09	Carried Unanimously 8/0
10.1.6	10.6	RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Road East and Lord Street, Bassendean	SC – 7/03/09	Carried Unanimously 8/0
10.1.7	10.7	Guildford Road – Median Landscape Treatment	SC – 8/03/09	Carried Unanimously 8/0
10.1.8	10.8	Public Toilet Strategy and Design	SC – 9/03/09	Carried Unanimously 8/0
10.1.11	10.11	RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean	SC – 13/03/09	Carried Unanimously 8/0
10.1.12	10.12	Graffiti Hotspot Funding Application	SC – 14/03/09	Carried Unanimously 8/0
10.1.13	10.13	Proposed Policy: Development within the Street Setback Area	SC – 15/03/09	Carried Unanimously 8/0
10.1.16	10.16	EMRC Regional Development Projects 2009/10 Budget Proposals	SC – 18/03/09	Carried Unanimously 8/0
10.1.17	10.17	Statutory Financial Statements	SC – 19/03/09	Carried Unanimously 8/0
10.1.19	10.19	Children and Family Services Committee Meeting held on 11 February 2009	SC – 22/03/09	Carried Unanimously 7/0
10.1.20	10.20	Bassendean Local Emergency Management Committee Meeting held on 18 February 2009	SC – 23/03/09	Carried Unanimously 7/0
10.1.22	10.22	Access & Inclusion Committee Meeting held on 4 March 2009	SC – 25/03/09	Carried Unanimously 7/0
10.1.23	10.23	Accounts for Payment	SC – 26/03/09	Carried Unanimously 7/0
10.1.24	10.24	Financial Statements for Period Ended 28 February 2009	SC – 27/03/09	Carried Unanimously 7/0

Ordinary Council Item No.

Stand Comm

Item No.

Item

Rec Number

Standing Committee Vote

10.1.25

10.25

Determinations made by the Manager Development Services and Reported to Council

SC – 28/03/09

Carried Unanimously 7/0

10.1.28

10.28

Use of Common Seal

SC – 31/03/09

Carried Unanimously 7/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.2	10.2	Town of Bassendean Play Spaces Implementation Plan Additional Information	SC – 2/03/09 SC – 3/03/09	Carried 7/1 Carried 7/1
10.1.9	10.9	1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) Conservation Management Plan	SC – 10/03/09 SC – 11/03/09	Carried 5/3 Lost 4/5
10.1.10	10.10	RFT CC061/2008-09 – Construction of a Shared Path in Collier Road between Iolanthe and Fairford Streets, Bassendean Absolute Majority Required	SC 12/03/09	Carried Unanimously 8/0
10.1.14	10.14	Strategic Streetscape Policies	SC - 16/03/09	Carried 5/2
10.1.15	10.15	Extension at 2 Colstoun Road, Ashfield Absolute Majority Required	SC – 17/03/09	Carried Unanimously 8/0
10.1.18	10.18	Local Government Structural Reform Absolute Majority Required	SC – 20/03/09 SC – 21/03/09	Lost 4/5 Carried 5/3
10.1.21	10.21	Economic Development Advisory Committee Minutes of 25 February 2009 Absolute Majority Required	SC – 24/03/09	Carried Unanimously 7/0
10.1.26	10.26	Implementation of Council Resolutions Additional information	SC - 29/03/09	Carried Unanimously 7/0
10.1.27	10.27	Calendar for April 2009 Additional Information	SC – 30/03/09	Carried Unanimously 7/0
12.1	10.1.29	Notice of Motion – Cr Gangell	SC – 32/03/09	Carried 6/2
12.3	10.1.30	Notice of Motion – Cr Gangell	SC – 33/03/09	Carried 5/4
14.1	14.1	Swan Districts Football Club Inc Licence Agreement Feedback	SC – 34/03/09	Carried 6/2
14.2	14.2	Sports Achievement Awards	SC – 35/03/09	Carried Unanimously 8/0
14.3	14.3	Town Centre Area Strategy – Feasibility Study	SC – 36/03/09 SC – 37/03/09 SC – 38/03/09 SC – 39/03/09 SC – 40/03/09 SC – 41/03/09 SC – 42/03/09 SC – 43/03/09 SC – 44/03/09 SC – 45/03/09 SC – 46/03/09 SC – 47/03/09	Carried Unanimously 8/0 Carried Unanimously 8/0 Carried 5/3 Lost 4/5 Carried 5/3 Carried Unanimously 8/0 Carried 7/1 Carried 6/2 Carried Unanimously 8/0 Carried 7/1 Carried Unanimously 8/0 Carried Unanimously 8/0

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/03/09 - Proposed Notice for the Removal of Dilapidated Buildings – Lot 638; 193 West Road, Bassendean – Owner: L Bush (Ref: A5422 - Kallan Short, Principal Building Surveyor)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Gangell, Seconded Cr Stubbs, that Council:

1. Authorises the CEO to serve a Notice on the owner of Lot 638; 193 West Road, Bassendean, pursuant to section 408 of the Local Government (Miscellaneous Provisions) Act 1960 requiring the removal of the buildings on-site; and

2. Commences an enforcement and prosecution action against the property owner in the event that they fail to address the terms of the Notice or successfully appeal the Notice.

10.1.2 Town of Bassendean Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:

A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
For a public awareness campaign to be undertaken prior to removing any play equipment from the five sites listed, to inform the community that it is the Town’s intention for the public open space to remain and not be developed for housing; and

Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

At the Standing Committee meeting, It was recommended that a further dot point be added to the Officer Recommendation, as shown below, and that the last dot point under Point 2 of the Officer Recommendation be deleted.

SC – 2/03/09

COMMITTEE RECOMMENDATION – ITEM 10.1.2(a)

MOVED Cr Stubbs, Seconded Cr Pule, that:

1. A further dot point be added to the Officer Recommendation to read as follows:

“Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority”.

2. The last dot point under Point 2 of the Officer Recommendation referring to the public awareness campaign, be deleted due to the recommendation of the retainment of the 5 local play structures.

CARRIED 7/1

SC – 3/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2(b)

MOVED Cr Stubbs, Seconded Cr Pule, that Council

Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;
Adopts a final Play Spaces Implementation Plan for the Town as attached to the Standing Committee Agenda of 17 March 2009, which includes three minor amendments to the draft Plan, namely:
A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;
A reference to the Town’s newly established Children and Family Services Committee; and
Retains the 5 local play spaces that were advertised for removal and incorporate them into the Play Spaces Implementation Plan scheduled for implementation as a level 3 priority; and
Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

Additional Information

Prior to the community consultation phase for the Play Spaces Implementation Plan, the Town was of the opinion there were five local play structures surplus to requirements, namely: Surrey Street Park, Culworth/Mickleton Reserve, Parmelia Way Reserve, Carman Way Reserve and Third Avenue Reserve. The Town had the opportunity to dispose of or relocate the play structures from the above local public open space to achieve a more strategic distribution across the whole community.

However, during the community consultation phase of the project, 15 written submissions were received by the Town, with 12 submissions (including a petition with 46 signatories) objecting to the removal of any existing play equipment within the Town.

For this reason, it is now generally accepted that there is adequate community demand for the five local play structures to remain and for them to be incorporated into the Play Spaces Implementation Plan as a level 3 priority. The Play Spaces Implementation Plan has been amended to retain the five local play structures listed above by incorporating them into the Master Plan for implementation as a level 3 priority (see amended Play Spaces Implementation Plan attached to the OCM Agenda) .

ALTERNATE /OFFICER RECOMMENDATION – ITEM 10.1.2

That Council:

1. Receives the community feedback and corresponding Officer comments on the Council endorsed draft Play Spaces Implementation Plan;

2. Adopts a final Play Spaces Implementation Plan for the Town as attached to the Ordinary Council Meeting Agenda of 24 March 2009, which includes three minor amendments to the draft Plan, namely:

a) A reference to the “in principle” support offered by the Ashfield Primary School to provide for community accessible play equipment at their School site;

b) A reference to the Town’s newly established Children and Family Services Committee; and

c) Retainment of the five local play structures that were proposed for removal/relocation by incorporating them into the final Play Spaces Implementation Plan for implementation as a level 3 priority; and

3. Notes that funding of $150,000 will be sought within the 2009/10 Council Budget for commencement of the level one priorities as stated within the Plan and funded through possible cash in lieu funds and external funding.

10.1.3 SC – 4/03/09 - Steel Blue Oval, Bassendean Ticketing Booth (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Gangell, Seconded Cr Pule, that Council:

Resolves that the allocation of two ticketing booths at Steel Blue Oval Bassendean is adequate to accommodate for usage at the Oval; and
Erects a directional sign on the Guildford Road fence at Steel Blue Oval Bassendean to direct patrons to the two existing entry gates.

10.1.4 SC – 5/03/09 - Motor Vehicle Storage and Suspended Carpark Deck – Lot; 806 (No. 66) McDonald Crescent, Bassendean – Owner: Thrifty Car Rental; Applicant: Anthony J Casella (Ref: 2008-223 – Michael Whitbread, Senior Planning Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Gangell, Seconded Cr Stubbs, that Council grants planning consent for development of a car storage facility and suspended concrete deck at Lot 805 (No. 22) McDonald Crescent, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2. Any security fencing along the McDonald Road frontage shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated;

3. The security fencing along the Collier Road frontage of the site shall be of the wrought iron style indicates on the approved plans;

4. The first 2-metres metres of the site along the McDonald Road frontage being landscaped to the satisfaction of Council (Development Control Unit);

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

6. The Macdonald Crescent street verge and the additional areas indicated on the plan, adjacent to the lot 805 being landscaped and maintained to the satisfaction of the Manager Development Services;

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

8. Provision and maintenance of a total of 8 paved car parking spaces measuring 5.5m x 2.5m including a single disabled driver bay, and clearly marked on the ground, with 6m wide paved access ways;

9. Any additional advertising signs to the site being subject to a separate application;

10. The land-use is restricted to storage of motor vehicles with incidental office/vehicle sales. Any proposed changes to the use of the site will required Council’s planning consent;

11. The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site; and

12. Prior to the issue of a building licence a development bond for the sum of $11,000 being lodged with Council to ensure the satisfactory completion of all works associated with landscaping, car parking, accessways and fencing.

Footnote

The Town has been advised by the WAPC that it would not support a crossover to Collier Road from the subject site.

10.1.5 SC – 6/03/09 - Refund of Bank Guarantees Associated with Cash in Lieu of Public Open Space, Landscaping Works and Upgrading of Drainage Infrastructure - 1 Anzac Terrace, Bassendean, Owner: Westchoice Pty Ltd (Ref: LUAP/POLICY/1 – Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council accepts a cash-in-lieu payment of $194,000 to satisfy the conditional approval of No. 1 Anzac Terrace, Bassendean;

2. Council reminds the owners of the need to pay Council for the valuation prepared by Landgate in the amount of $967.48;

3. Council is prepared to accept a payment of $5,000, with the funds to be used for the upgrade of the drainage infrastructure as meeting the terms of condition 7 of the planning approval;

4. Council supports the conversion of the bank guarantee to a cash bond of $10,000 for the landscape element at No. 1 Anzac Terrace, Bassendean;

5 Upon payment of the amounts shown in items 1,2,3 and 4 above that the Chief Executive Officer be authorised to cancel the bank guarantees..

10.1.6 SC – 7/03/09 - RFT CC060/2008-09 – Traffic Signal Modification and Intersection Improvements – Walter Rd East & Lord Street, Bassendean (Ref: ROAD/TENDNG/8 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Gangell, Seconded Cr Stubbs, that Council appoints Quality Traffic Management Pty Ltd as the Contractor to complete works in accordance with the specifications, and terms and conditions of RFT CC060/2008-09 Traffic signal modification and Intersection Improvements – Walter Rd East & Lord Street Bassendean.

10.1.7 SC – 8/03/09 - Guildford Road – Median Landscape Treatment (Ref: ROAD/MAINT/3 – Ian McDowell, Manager Asset Services and Mark Armstrong, Parks and Gardens Supervisor)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the Guildford Road median landscape design as attached to the March 2009 Standing Committee Agenda; and

2. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for an allocation of funds to complete the installation of the proposed landscape treatment.

10.1.8 SC – 9/03/09 - Public Toilet Strategy and Design (Ref: COUP/DESCONT/1 – Ian McDowell, Manager Asset Services; Patrick Quigley, Manager Leisure Services)

At the Standing Committee meeting, a minor amendment was made to the Officer Recommendation to program the Councillor Workshop at a time to be decided, rather than setting the date, as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

1. Endorses the Town of Bassendean Public Toilet Strategy and Design Guidelines document; and

2. Programs a Councillor Workshop at a time to be decided to discuss specific design and location options for the construction of new public toilet facilities at Ashfield Reserve, Point Reserve, and Jubilee Reserve.

10.1.9 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan (Ref: COUP/PROGM/1 – Simon Stewert-Dawkins, Director Operational Services)

OFFICER RECOMMENDATION – ITEM 10.1.9

That Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

3. Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.

At the Standing Committee meeting, an additional point was added to the Officer Recommendation.

SC – 9/03/09

COMMITTEE RECOMMENDATION – ITEM 10.1.9(a)

MOVED Cr Pule, Seconded Cr Yates that the Officer Recommendation be amended by adding a fourth point to read:

“Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years”.

SC – 10/03/09

OFFICER/COMMITTEE RECOMMENDATION – ITEM 10.1.9(b)

MOVED by Cr Stubbs, and Seconded Cr Brinkworth, that Council:

1. Does not pursue the option of a “caretaker” to live in the residence (c1893, c 1952);

2. Lists $25,000 in the draft 2009/10 budget to develop an Interpretation Plan for 1 Surrey Street Bassendean; and

Submits a funding application to assist with costs in developing an Interpretation Plan for 1 Surrey Street, Bassendean.
Fast track the Interpretation Plan, Detailed Design Phase and Restoration Works to reduce the current 7 year program to 3 years.

10.1.10 SC – 11/03/09 - RFT CC061/2008-09 – Construction of a Shared Path in Collier Road Between Iolanthe and Fairford Streets, Bassendean (Ref: ROAD/TENDNG/9 – Brian Reed, Manager Development Services, Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that:

1. Council delegates to the CEO the power to award Tender CC061/2008-09, for the construction of a shared path on Collier Road between Iolanthe and Fairford Streets, to the Tenderer he considers to be the most advantageous to Council;

2. Council acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin; and

3. Council accepts a contribution of $60,000 from Technology Assisting the Disabled (TADWA), towards the construction of the shared path, providing the actual tender for the project is within the budgeted amount for the project.

4. The 2008/09 Capital Budget be amended to include the TADWA contribution of $60,000.

POINTS 1 AND 4 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY TO DELEGATE POWERS TO THE CEO AND AMEND THE CURRENT BUDGET.

10.1.11 SC – 12/03/09 - RFT CC052/2008-09 – Roundabout Construction Walter Road East and Iolanthe Street, Bassendean (Ref: TRAF/TENDNG/2 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Gangell, Seconded Cr Brinkworth, that Council notes the CEO has approved a minor variation to the consideration in the tender submitted by MMM (WA) Pty Ltd in the amount of $19,000 (ex. GST) against the requirements of RFT CC052/2008-09 for the Construction of a Roundabout at the Intersection of Walter Road East and Iolanthe Street, Bassendean.

10.1.12 SC – 13/03/09 - Graffiti Hotspot Funding Application (Ref: GRSU/APPS-D/16 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Stubbs, Seconded Cr Pule, that Council:

1. Endorses the Town of Bassendean Graffiti Hotspot Management Plan for the Bassendean Skate Park as attached to the Standing Committee Agenda for March 2009;

2. Endorses the Town of Bassendean’s application to the State Government Graffiti Taskforce, through the Office of Crime Prevention, for a $20,000 grant to undertake targeted graffiti removal and graffiti intervention strategies as detailed in the Graffiti Hotspot Management Plan for the Bassendean Skate Park;

3. Notes that the CEO will write to WALGA and/or the Office of Crime Prevention to determine how best to recover costs for the removal of graffiti from utility and government service provider assets from the service providers;

4. Notes that the Town has sourced quotes and placed an order to upgrade the West Road Public Toilet to enable it to be locked and has used funds from the 2008/09 Public Toilet Upgrade Capital Budget to facilitate this; and

5. Notes that Council Officers will be submitting a budget request, for the consideration of Council during the 2009/10 budget deliberations, for $5,000 (amount to be confirmed) for the development of a graffiti database to enable the accurate recording and reporting of graffiti vandalism in the Town.

10.1.13 SC – 14/03/09 - Proposed Policy: Development within the Street Setback Area (Ref: DABC/POLCY/3 - Michael Whitbread: Senior Planning Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Stubbs, Seconded Cr Pule, that the draft Development within the Street Setback Area policy be advertised for a period of 14 days in accordance with Scheme requirements for public comment.

10.1.14 SC – 15/03/09 - Strategic Streetscape Policies (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Stubbs, Seconded Cr Brinkworth, that:

1. Council adopts the following draft policies attached to the March 2009 Standing Committee Agenda:

Public Art Policy;
Outdoor Eating Facilities on Public Places Policy;
Trading In Public Places Policy;
Advertising Signage Policy;
Street Name & Directional Signs Policy;
Street Tree Protection Policy;
Amenity Tree Evaluation Policy;
Street Tree Removal & Replacement Policy;
Verge Treatment Policy;
Crossover Policy; and
Streetscape Information Policy

and

2. Council notes the draft Fencing Policy will be reviewed pending the adoption and gazetting of the new Fencing Local Law; and

3. The Chief Executive Officer be requested to arrange the preparation of a draft Planning Policy for Council’s consideration dealing with a percent for arts policy applying to private development.

At the Standing Committee meeting, this item was deferred until questions relating to the policies had been dealt with.

COMMITTEE RECOMMENDATION – ITEM 10.1.14

MOVED Cr Pule, Seconded Cr Yates, that the Strategic Streetscape Policies item be deferred until all the questions raised are dealt with satisfactorily.

10.1.15 SC – 16/03/09 - Extension at 2 Colstoun Road, Ashfield (Ref: DABC/BDVAPPS/2008-70 - Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Gangell, Seconded Cr Cox, that Council:

1. Endorses the amount of $353,000 as grant funds for the extension of the Ashfield Community Centre for the purpose of Seniors and Disability Services Administration;

2. Calls tenders for the construction of the building;

3. Amends the 2008/09 Budget to include the amount of income and expenditure totalling $353,000; and

4. Authorises the expenditure in accordance with Section 6.8 of the Local Government Act 1995.

TO BE PASSED BY AN ABSOLUTE MAJORITY TO AMEND FUNDS IN THE CURRENT BUDGET.

10.1.16 SC – 17/03/09 - EMRC Regional Development Projects 2009/10 Budget Proposals (Ref: GOVR/LREGLIA - Mike Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Stubbs, Seconded Cr Pule, that Council considers in the 2009/10 financial year budget the following projects and their respective amounts as a contribution to the Eastern Metropolitan Regional Council:

Regional Tourism Development Project $11,074
Manage Cities for Climate Protection Plus

Program and Greenhouse Action Plan 2008/09 $15,100

Manage Milestone 5 of the Water Campaign $11,088
Environmental Services $90,000
EMRC Risk Management Service $34,400

10.1.17 SC – 18/03/09 - Statutory Financial Statements (Ref: FINM/AUD/1 – Mike Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

MOVED Cr Pule, Seconded Cr Stubbs, that:

1. The monthly financial statements format include the following:

a) Summary of income and expenditure using pictorial graphs on a Business Unit level;

b) Additional comments on the budget variances by included in the staff comment in the report; and

2. The new monthly financial statement format commence from the 1 July 2009.

10.1.18 Local Government Structural Reform (Ref: GOVR/LREGLIA/3 – Bob Jarvis, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.18

That Council:

1. Appoints the Mayor, the CEO and Councillor _______________ as the Project Team to facilitate the Town of Bassendean’s completion of the Local Government Reform Process as required by the Minister of Local Government;

2. Considers choosing the Cities of Swan and Bayswater as its partners for negotiation of boundary reform and possible mergers;

3. Considers choosing its EMRC partners as its preferred regional grouping of Councils. They being the Shires of Mundaring and Kalamunda, and the Cities of Belmont, Bayswater, and Swan.

TO BE CARRIED BY AN ABSOLUTE MAJORITY TO APPOINT MEMBERS OF ANY COMMITTEE OF COUNCIL UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT 1995

At the Standing Committee meeting, two nominations were received for Crs Gangell and Stubbs to fill the Councillor positions on the Project Team. Due to the equality of votes (4/4), the Presiding Member deemed that a procedural motion to defer a second vote until next week’s OCM, be allowed.

SC – 18/03/09

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Stubbs, Seconded Cr Brinkworth that this item be deferred until next week’s OCM.

SC – 19/03/09

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Local Government Structural Reform item be deferred until next week’s OCM.

10.1.19 SC – 20/03/09 - Children and Family Services Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Pule, that the report on a meeting of the Family and Children Services Committee held on 11 February 2009, be received.

10.1.20 SC – 21/03/09 - Bassendean Local Emergency Management Committee Meeting held on 18 February 2009 (Ref: GOVN/CCLMEET12 – Philip Baker, Acting Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Pule, Seconded Cr Cox, that the report on a meeting of the Bassendean Local Emergency Management Committee held on 18 February 2009, be received.

10.1.21 SC – 22/03/09 - Economic Development Advisory Committee Minutes of 25 February 2009 (Ref: GOVN/CCLMEET/13 – Michael Whitbread Senior Planning Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

MOVED Cr Gangell, Seconded Cr Brinkworth, that:

1. The report of the Economic Development Advisory Committee held on the 25 February 2009 be received;

2. Approval is given for the preparation of a detailed Investment Attraction program for the Bassendean Town Centre, based on the proposals contained in this report;

2. The Investment Attraction program plan, containing specific action plans, timelines and budgets should be prepared by the CEO with the assistance of the EDO;

3. An Economic Development Policy be prepared for the Town;

4. There should be a separation of Investment Attraction roles between:

CEO, assisted by the EDO, promoting economic development and investment attraction;
Mayor, as the official spokesperson for the Council;
Manager Development Services, responsible for impartially advising Council on how a development application meets Town Planning Strategy and Planning Laws;
Councillors, to set the policy framework to achieve the vision, impartially adjudicate development applications, and to allocate funds;

5. In due course, when a critical mass of new businesses is established in the Town Centre, the Town should play a role in facilitating the establishment of a Town Centre Management Association, to continue with the role of business attraction and retention and Town Centre marketing planning and promotion.

6. Council authorises for the EDAC to invite representatives from CEBA and EMICoL to become members of the Committee and that the Instrument of Appointment and Delegation be amended accordingly.

7. The meeting dates for 2009 be amended to the following months of February, May, August and November 2009, and the Instrument of Appointment and Delegation be amended accordingly.

POINTS 6 AND 7 REQUIRE AN ABSOLUTE MAJORITY TO AMEND A COMMITTEE’S INSTRUMENT OF APPOINTMENT AND DELEGATION.

10.1.22 SC – 23/03/09 - Access and Inclusion Committee Meeting held on 4 March 2009 (Ref: GOVN/CCLMEET16 – Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

MOVED Cr Pule, Seconded Cr Brinkworth, that the:

1. Submission on the Disability Future Directions 2025 is supported by Council and be submitted to the Disability Services Commission; and

2. Report on a meeting of the Access and Inclusion Committee held on 4 March 2009, be received.

10.1.23 SC – 24/03/09 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.23

MOVED Cr Brinkworth, Seconded Cr Gangell, that vouchers:

82661-82710 Municipal Fund – Commonwealth Bank

5854-5868 Trust Fund

4639-4920 Municipal Fund – EFT Vouchers

totalling $1,110,522.70 for payment.

10.1.24 SC – 25/03/09 - Financial Statements for the Period Ended 28 February 2008 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

MOVED Cr Brinkworth, Seconded Cr Cox, that:

1. The Financial Reports for the period ended 28 February 2009, be received;

2. The Investment Report for the period ended 28 February 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of 374,603.91 for the period to 28 February 2009, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $82,369.04 as at 28 February 2009, be received.

10.1.25 SC – 26/03/09 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25

MOVED Cr Gangell, Seconded Cr Pule, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.26 SC – 27/03/09 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.26

MOVED Cr Gangell, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Additional Information

It should be noted that Crs Piantadosi and Cox also met with the Minister regarding the Eden Hill Shopping Centre, as shown below. The following Service Request has been amended accordingly:

24535

Graeme Haggart

OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre

Mayor, CEO, Crs Piantadosi and Cox have met with the Minister. Awaiting Department officers to provide formal feedback.

10.1.27 SC – 28/03/09 - Calendar for April 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.27

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the Calendar for April 2009 be adopted.

Additional Information

At the Standing Committee meeting, the Calendar included the scheduled meeting of the Economic Development Advisory Committee for 1 April 2009.

Council’s new Economic Development Officer does not commence work until 1 April 2009, which leaves no time to prepare items for the EDAC agenda. It is therefore proposed that this meeting be cancelled. The Presiding Member of the Committee will be asked to call a meeting of the Committee, if an additional meeting is required prior to the May meeting.

10.1.28 SC – 29/03/09 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28

MOVED Cr Gangell, Seconded Cr Cox, that the report on the use of the Common Seal be received.

10.1.29 SC – 30/03/09 - Notice of Motion – Cr Gangell

COMMITTEE RECOMMENDATION – ITEM 10.1.29

MOVED Cr Gangell, Seconded Cr Cox, that Council receives a report on developing a rotational roster of purchasing refreshments provided by the Town for Committee meetings and other functions from business located within the Town of Bassendean.

10.1.30 SC – 31/03/09 - Notice of Motion – Cr Gangell

COMMITTEE RECOMMENDATION – ITEM 10.1.30

MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report in the April round of meetings on any measures that the Council can take to fast track the planning and development of the remaining two tennis courts on the BIC Reserve required to be constructed to complete the project.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC – 32/03/09 - Swan Districts Football Club Inc Licence Agreement Feedback (Ref: LEGL/AGMT/8 - Patrick Quigley, Manager Leisure Services)

This item is to be considered with members of the public excluded from the Chamber under Section 5.23, (2) (e) of the Local Government Act 1995, as information of a commercial nature is discussed in the officer report.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

MOVED Cr Gangell, Seconded Cr Pule, that Council adopts the Officer Recommendation as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

14.2 SC – 33/03/09 - Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer)

This item is to be discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act, in order to maintain the confidentiality of the names of the nominees.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

MOVED Cr Stubbs, Seconded Cr Cox, that Council adopts the Officer Recommendation as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

14.3 Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discussed a matter that if disclosed, would reveal information that has a commercial value to a person.

SC – 34/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(a)

MOVED Cr Brinkworth, Seconded Cr Stubbs, that Council adopts the Officer Recommendation, point 1 as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

SC - 35/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(b)

MOVED Cr Brinkworth, Seconded Cr Pule, that Council adopts the Officer Recommendation, point 2 as shown in the Confidential Report of the Standing Committee Agenda of 17 March 2009.

SC - 36/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(c)

MOVED Cr Stubbs, Seconded Cr Yates, that Council adopts the Officer Recommendation point 3 including point (c) as shown in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 37/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(d)

MOVED Cr Stubbs, Seconded Cr Yates, that Council adopts the Officer Recommendation, point 4 including point (c) as tabled in the Confidential Report to the Standing Committee of 17 March 2009.

SC - 38/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(d)

MOVED Cr Gangell, Seconded Cr Yates, that Council adopts the Officer Recommendation, point 4 including point (b) as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 39/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(e)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council adopts the Officer Recommendation, point 5 as tabled in the Confidential Report to the Standing Committee of 17 March 2009.

SC - 40/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(f)

MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 6 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 41/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(g)

MOVED Cr Gangell, Seconded Cr Cox, that Council adopts the Officer Recommendation, point 7 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 42/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(h)

MOVED Cr Gangell, Seconded Cr Klein, that Council adopts the Officer Recommendation, point 8 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 43/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(i)

MOVED Cr Gangell, Seconded Cr Stubbs, that Council adopts the Officer Recommendation, point 9 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 44/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(j)

MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 10 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

SC - 45/03/09

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3(k)

MOVED Cr Stubbs, Seconded Cr Gangell, that Council adopts the Officer Recommendation, point 11 as tabled in the Confidential Report of the Standing Committee of 17 March 2009.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 28 April 2009.