Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

ORDINARY COUNCIL MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 24 FEBRUARY 2009, AT 7.00PM

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

Her Worship the Mayor declared the meeting open and welcomed all those in attendance.

2.0 PUBLIC QUESTION TIME

2.1 Questions Taken on Notice

Mr Ron Snelgar, 16 Anstey Road, Bassendean

At the Ordinary Council meeting held on 27 January 2009 and the General Meeting of Electors held on 3 February 2009, Mr Snelgar asked a number of questions.

The CEO wrote to Mr Snelgar on 11 February 2009 and provided the following:

“I refer to those questions that you raised at the Annual General Meeting of Electors on the 3rd February 2009. These are the questions which you were unable to ask at the Ordinary Council Meeting of 27 January 2009.

Your question (4) related to the current status of the Town’s investment with the EMRC, and if it has been impaired. I am able to provide the following response:

Council’s investment in the EMRC as at the 30 June 2008 equates to $2,070,872 which is an increase of $119,581 over the previous year which totalled $1,951,291. The amounts are provided by the Auditor of the EMRC on an annual basis following the audit of their financial statements and are included on page 70 of the Town of Bassendean 2007/08 Annual Report.

In order to provide you with some background on Council’s investment in the EMRC, I advise the following.

Council’s made an initial payment to the EMRC in 1981 which totalled $43,000. Council made a further payment to the EMRC in 1982 of $1,460. The amount was provided to the EMRC as a self-supporting loan which were fully repayment to the Town of Bassendean in March 1991.

Over the years the equity in EMRC has increased in the EMRC’s books to its value as at the 30 June 2008 of $2,070,872. This value is reflected in Town of Bassendean’s Annual Report.

The value of this investment may fluctuate from year to year. The value of the investment when advised will be reflected in the books of the Town of Bassendean.

Any impairment issue of Councils investment in the EMRC for the 2008/09 will be advised following the Audit of the 2008/09 Annual Financial Statements. It is envisaged that this amount will be advised in August/ September 2009.

Harcourt Street would be regarded as an Access Way category "D", which is a narrow yield or give-way street. Access Way category "D" streets are typically short, low volume, low parking demand streets. In accordance with Liveable Neighbourhoods (Update 1 - September 2008 Element 2 Movement Network) this street requires a 3.5 metre wide asphalt surface, plus parking indents.

Harcourt Street is a cul-de-sac estimated to be 110 metres long and approximately 4 metres wide, with an asphalt surface which is in a satisfactory condition. The road reserve is wide enough for trucks and vehicles to park on the side of the asphalt surface. As the cul-de-sac services a low number of properties, complies with the Liveable Neighbourhoods Element 2 Movement Network requirement, and the road has a rural setting within a wetland area, this asphalt road does not need to be widened.

In regards to the issues concerning Bindaring Park and the comments about the condition of the walk trials and the use of the wood chips. A Customer Service Request (29568) has been forwarded to the Parks Supervisor on the 4th February 2009 to inspect and clean up the walk trials. In order to complete the walk trails, additional budget funding will be required.

In regards to the white ant infestation adjacent to 16 Anstey Rd, a Customer Service Request (29569) was forwarded to the Parks Supervisor on the 4th February 2009 to inspect and take the appropriate actions to treat the white ants.

I trust that this indicates that the problems you have identified are being looked at and that action is being investigated. Budget constraints may mean that not all of the works can be carried out immediately, but if the works are a priority or any risk is involved, they will be given consideration as part of the budget process.”

2.2 Questions from the Public

Mr Ron Snelgar, 16 Anstey Road, Bassendean

Mr Snelgar queried when the letter dated 11 February 2009 was posted to him, as he is yet to receive it.

The CEO advised that it was his belief that the letter was posted on 11 February 2009, however he would investigate further and confirm. He would also provide Mr Snelgar with a copy for his collection tomorrow.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Councillors

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell

Cr Anne Brinkworth

Cr Michelle Stubbs

Cr Lynda Butler

Cr Sam Piantadosi

Cr Gerry Pule

Cr John Cox

Cr Don Yates

Officers

Mr Bob Jarvis CEO

Mr Mike Costarella Director Corporate Services

Mr Simon Stewert-Dawkins Director Operational Services

Mr Graeme Haggart Director Community Development

Mr Brian Reed Manager Development Services

Mrs Cathy Muraszko Minute Secretary

Public

One member of the public was in attendance.

Press

One member of the press was in attendance.

4.0 DEPUTATIONS

Nil

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting of 16 December 2008

At the Ordinary Council meeting held on 27 January 2009, it was noted that OCM - 29/12/08 relating to Item 10.1.23 (b) - Councillors’ Information Workshop held on 1 December 2008, is incorrect. Cr Pule is shown as voting for and against the motion.

Following discussion, it was agreed that the minutes be amended to read that the item was carried will all Councillors supporting the motion, resulting in the item being Carried Unanimously 6/0.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)

OCM – 1/02/09 MOVED Cr Pule, Seconded Cr Piantadosi, that Item 10.1.23 (b) - Councillors’ Information Workshop held on 1 December 2008 (OCM - 29/12/08 refers) of the Ordinary Council minutes of 16 December 2008, be amended to read:

“MOVED Cr Pule, Seconded Cr Brinkworth that Council rescinds OCM – 28/12/08 relating to Item 10.1.23(a) which reads as follows:

“MOVED Cr Butler, Seconded Cr Pule; that:

1. Council receives the report on a Councillors’ Information Workshop held on 1 December 2008;

2. The 2008/09 Budget be amended to include the additional grant funding of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall;

3. The expenditure of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall be authorised with Section 6.8 of the Local Government Act 1995. CARRIED UNANIMOUSLY 6/0”

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)

OCM – 2/02/09 MOVED Cr Piantadosi, Seconded Cr Gangell, that the minutes of the Ordinary Council meeting held on 16 December 2008, as amended, be confirmed as a true record.

CARRIED UNANIMOUSLY 9/0

5.2 Ordinary Council Meeting held on 27 January 2009

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(a)

OCM – 3/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the minutes of the Ordinary Council meeting held 27 January 2009, be received.

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(b)

OCM – 4/02/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the minutes of the Ordinary Council meeting held on 27 January 2009, be confirmed as a true record.

CARRIED UNANIMOUSLY 9/0

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

Nil

7.0 PETITIONS

Nil

8.0 DECLARATIONS OF INTEREST

Cr Piantadosi asked that it be noted that one of the artists under Item 10.1.25 of the Minutes of the OCM dated 16 December 2008 is known to him, and accordingly he verbally disclosed an interest affecting impartiality by association.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil

10.0 REPORTS

10.1 Standing Committee Meeting held on 17 February 2009

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)

OCM – 5/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the minutes of the Standing Committee meeting held on 27 February 2009, be received.

CARRIED UNANIMOUSLY 9/0

Standing Committee Minutes of 27 February 2009

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 27 February 2009.

Cr Butler disclosed an interest affecting impartiality in item 10.1.1, Ashfield Station Precinct Plan Report, however it was noted that it is an interest in common with a substantial number of ratepayers, and would not require Cr Butler to abstain from voting.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)

OCM – 6/02/09 MOVED Cr Pule, Seconded Cr Butler, that Council adopts en bloc the following recommendations of the Standing Committee of 27 February 2009, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.5, 10.1.7, 10.1.8, 10.1.10, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.17 & 10.1.20:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	9.1	Ashfield Station Precinct Plan Report	SC – 1/02/09	Carried Unanimously 8/0
10.1.2	10.1	EMRC – Strategic Waste Management Plan for Perth’s Eastern Region	SC – 2/02/09	Carried Unanimously 8/0
10.1.5	10.4	Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions	SC – 5/02/09	Carried Unanimously 8/0
10.1.7	10.6	General Meeting of Electors held on 3 February 2009	SC – 7/02/09	Carried Unanimously 6/0

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.8	10.7	Health Promotion Policies Amendments	SC – 8/02/09	Carried Unanimously 6/0
10.1.10	10.9	Bassendean Youth Advisory Council Meeting held on 3 February 2009	SC – 10/02/09	Carried Unanimously 8/0
10.1.13	10.12	Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009	SC – 13/02/09	Carried Unanimously 8/0
10.1.14	10.13	Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009	SC – 14/02/09	Carried Unanimously 8/0
10.1.15	10.14	Accounts for Payment	SC – 15/02/09	Carried Unanimously 8/0
10.1.16	10.15	Financial Statements for the Period Ended 31 January 2009	SC – 16/02/09	Carried Unanimously 8/0
10.1.17	10.16	Determinations Made by the Manager Development Services and Reported to Council	SC – 17/02/09	Carried Unanimously 8/0
10.1.20	10.19	Use of Common Seal	SC – 20/02/09	Carried Unanimously 8/0

CARRIED UNANIMOUSLY 9/0

Council was requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.3	10.2	SC – 3/02/09 - CCTV Security Monitoring - Ranger Vehicles	SC – 3/2/08	Carried 6/2
10.1.4	10.3	Ashfield Reserve Lighting	SC – 4/2/08	Carried 7/1
10.1.6	10.5	Appointment of Councillors to External and Internal Committees Deferred	SC – 6/2/08	Carried 7/1
10.1.9	10.8	Proposed Donation to the Victoria Fire Relief Fund Absolute Majority Vote Required	SC – 9/02/09	Carried Unanimously 8/0
10.1.11	10.10	Cultural Development Advisory Committee Meeting held on 4 February 2009 Absolute Majority Vote Required	SC – 11/02/09	Carried Unanimously 8/0
10.1.12	10.11	Audit & Risk Management Committee Meeting held on 11 February 2009 Absolute Majority Vote Required	SC – 12/02/09	Carried 8/0
10.1.18	10.17	Implementation of Council Resolutions Deferred - Additional Information	SC – 18/02/09	Carried Unanimously 8/0
10.1.19	10.18	Calendar for March 2009 Additional Information	SC – 19/02/09	Carried Unanimously 8/0
10.1.21	12.2	Notice of Motion – Cr Pule: Zero Tolerance on Graffiti and Cost Recovery	SC – 21/02/09	Carried 5/4
14.1	14.1	Town Centre Area Strategy - Feasibility Study Confidential	SC – 22/02/09	Carried Unanimously 7/0
14.2	14.2	Land Acquisition and Disposal within Town Planning Scheme No 4A Confidential	SC – 23/02/09	Carried 6/1

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/02/09 - Ashfield Station Precinct Plan Report (Ref: LUAP/PLANNG/3 – Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

OCM – 7/02/09 MOVED Cr Stubbs, Seconded Cr Butler, that Council endorses a 42 day advertising period for the Ashfield Station Precinct Plan Report, and the methodology for the proposed community consultation as included in the Standing Committee Agenda of 17 February 2009.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.2 SC – 2/02/09 - EMRC – Strategic Waste Management Plan for Perth’s Eastern Region (Ref:GOVR/LREGLIA/1) – Director Operational Services, Simon Stewert-Dawkins)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

OCM – 8/02/09 MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council endorses the draft EMRC Strategic Waste Management Plan for Perth’s Eastern Region, dated December 2008, and

2. Council’s contribution to the project be based on population.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.3 SC – 3/02/09 - CCTV Security Monitoring - Ranger Vehicles (Ref: LAWE/CMPNS/1 - Sharna Murton, Senior Ranger)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

OCM – 9/02/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Supports Officers seeking grant funding opportunities for suitable mobile surveillance equipment; and

2. Applies for suitable grant funding subject to the grant criteria not requiring a budget funding allocation from the Town.

CARRIED 6/3

Crs Klein, Gangell, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Brinkworth, Stubbs and Butler voted against the motion.

10.1.4 SC – 4/02/09 - Ashfield Reserve Lighting (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

OFFICER RECOMMENDATION – ITEM 10.1.4

That Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve playground area and further investigates potential funding opportunities to subsidise the project; and
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy.

Some amendments were made to the Officer Recommendation to further clarify the intention of the motion, including the addition of a point 3.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.4

OCM – 10/02/09 MOVED Cr Butler, Seconded Cr Pule, that Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve as per the attached lighting plan to the Standing Committee Agenda of 17 February 2009 and further investigates potential funding opportunities to subsidise the project,
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy, and
Considers the cost of green power to offset the cost of the lighting at the Ashfield Reserve in the 2009/10 Budget.

CARRIED 7/2

Crs Klein, Brinkworth, Stubbs, Butler, Pule, Cox and Yates voted in favour of the motion. Crs Gangell and Piantadosi voted against the motion.

10.1.5 SC – 5/02/09 Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

OCM – 11/02/09 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the following draft Recyclable & Biodegradable Products at Town of Bassendean Events and Functions Policy:

RECYCLABLE & BIODEGRADABLE PRODUCTS AT TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY

This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.

Public events and functions provide many benefits for the community, including: builds social cohesion; facilitates greater cultural understanding; assists in achieving social capital; and creates a stronger sense of place.

Objective

The objectives of this Policy are:

1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;

2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and

3. To provide guidelines and provide priority access to encourage internal and external food and drink stallholders to be more environmentally conscious when participating in the Town’s events and functions.

Strategy

The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:

1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and

2. The Town will encourage the use of recyclable and biodegradable products at its events and functions by external stallholders, by promoting the environmental benefits and providing priority access to stallholders who agree to use such products.

Application

Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.

The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.

Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.

The Policy will be openly communicated to the community, as required.

Authority to Administer Policy

The Bassendean Town Council delegates powers to the Chief Executive Officer for the provision of public events and cultural projects in accordance with budgetary allocations and organisational operational procedures.

and

2. Advertises the draft Policy for public comment on the Town’s website and in the Bassendean Briefings prior to a subsequent report being presented to Council for final adoption of the policy.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.6 SC – 6/02/09 - Appointment of Councillors to External and Internal Committees (Ref: CCNL/MEET– Yvonne Zaffino, Council Support Officer)

Cr Butler has tendered her resignation on some internal and external committees due to employment commitments.

Councillors were requested to nominate for those positions.

The current vacancies are shown in bold type below.

COMMITTEE	MEMBER/S	DEPUTY	MEETING DETAILS
Internal
Audit & Risk Management Committee	Klein Piantadosi Stubbs 1 Vacancy	Brinkworth	Wed, 13 May, 12 August and 11 November
Cyril Jackson Physical Education & Community Recreation Centre Management Committee	Brinkworth Pule	1 Vacancy	14 May, 27 August and 26 November
Local Emergency Management Committee	Cr Klein 1 Vacancy	Cr Pule	18 February, 20 May, 19 August and 18 November.
Local Studies Collection Management Committee	Cr Brinkworth Cr Stubbs 1 Vacancy	Cr Pule	5 March, 4 June, 6 August, 1 October and 5 November
External
Eastern District Planning Committee	Piantadosi	1 Vacancy	Bi-monthly third Monday, 3.00pm
Perth Airports Municipalities Group	1 Vacancy	Cr Klein	As required
Swan River Trust – Protection Strategy Advisory Committee	Cr Pule	1 Vacancy	As required
WALGA – East Metropolitan Zone	Klein Stubbs	1 Vacancy	Bi-monthly, fourth Thursday, 6.00pm

OFFICER RECOMMENDATION – ITEM 10.1.6

That Council appoints the following Councillors to be Members and Deputy Members to the following Committees expiring on the next ordinary Local Government Election Day, unless otherwise indicated:

1. Councillor _______ to be Council’s delegate to the Audit and Risk Management Committee;

2. Councillor ________ to be Council’s deputy delegate to the Cyril Jackson Physical Education & Community Recreation Centre Management Committee

3. Councillor ________ to be Council’s delegate to the Local Emergency Management Committee;

4. Councillor ________ to be Council’s delegate to the Local Studies Collection Management Committee;

5. Councillor ________ to be Council’s deputy delegate to the Eastern District Planning Committee;

6. Councillor ________ to be Council’s delegate to the Perth Airports Municipalities Group;

7. Councillor ________ to be Council’s deputy delegate to the Swan River Trust – Protection Strategy Advisory Committee;

8. Councillor _______ to be Council’s deputy delegate to the WALGA – East Metropolitan Zone.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

At the Standing Committee, it was suggested that this matter be deferred until the Ordinary Council meeting, due to the absence of Cr Cox at the Committee meeting.

COMMITTEE RECOMMENDATION – ITEM 10.1.6

MOVED Cr Stubbs, Seconded Cr Klein, that this item be deferred to the OCM next week.

Crs Klein, Brinkworth, Stubbs, Butler, Piantadosi, Pule and Yates voted in favour of the motion. Cr Gangell voted against the motion.

The Manager Development Services left the Chamber, the time being 7.42pm.

Crs Klein, Pule and Cox nominated for the position of delegate for the Local Studies Collection Committee

A secret ballot was held, resulting in the following:

Cr Cox 4 Votes

Cr Pule 3 Votes

Cr Klein 2 Votes

Therefore, having 4 votes, Cr Cox was duly elected to the position of Delegate for Local Studies Collection Committee.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1.6

OCM – 12/02/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council appoints the following Councillors to be Members and Deputy Members to the following Committees expiring on the next ordinary Local Government Election Day, unless otherwise indicated:

1. Councillor Yates to be Council’s delegate to the Audit and Risk Management Committee;

2. Councillor Yates to be Council’s deputy delegate to the Cyril Jackson Physical Education & Community Recreation Centre Management Committee

Councillor Pule to be Council’s delegate to the Local Emergency Management Committee;
Councillor Piantadosi to be Council’s deputy delegate to the Local Emergency Management Committee;

6. Councillor Cox to be Council’s delegate to the Local Studies Collection Management Committee;

5. Councillor Yates to be Council’s deputy delegate to the Eastern District Planning Committee;

6. Councillor Cox to be Council’s delegate to the Perth Airports Municipalities Group;

7. Councillor Yates to be Council’s deputy delegate to the Swan River Trust – Protection Strategy Advisory Committee;

8. Councillor Cox to be Council’s deputy delegate to the WALGA – East Metropolitan Zone.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

The Manager Development Services returned to the Chamber, the time being 7.46pm.

10.1.7 SC – 7/02/09 - General Meeting of Electors held on 3 February 2009 (Ref: Bob Jarvis, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

OCM – 13/02/09 MOVED Cr Gangell, Seconded Cr Pule, that:

1. The minutes of the General Meeting of Electors held on 3 February 2009, be confirmed as a true record;

2. Council notes the questions and views expressed by community members at the General Meeting of Electors, the responses provided by the Mayor and staff members; and

3. Council re-affirms its commitment to public consultation and communication generally.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.8 SC – 8/02/09 - Health Promotion Policies Amendments (Ref: ENVM/AGMT/1*1 – Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

OCM – 14/02/09 MOVED Cr Gangell, Seconded Cr Butler, that Council endorses minor amendments to the Town’s Health Promotion Policies as presented below:

TOWN OF BASSENDEAN - HEALTH PROMOTION POLICIES

TOBACCO POLICY

Objective

To provide a safe, healthy environment for users of Council facilities.

Council recognises that smoke free environments protect non-smokers from the harmful effects of Environmental Tobacco Smoke (ETS) and contribute to reducing tobacco consumption levels. Council will encourage quitting attempts and discourage the uptake of smoking, particularly by young people.

Policy

Council acknowledges its obligations to ensure that all Council owned buildings are free from potential health hazards.

Council declares that all Council owned buildings and events are smoke free zones and this policy extends to Council plant and vehicles.

Council provides signage to Council buildings and events to reflect its non-smoking policy.

Council advises hirers of its facilities, via its hire documentation, that the facility hired is subject to Council's non-smoking policy.

The management committees of relevant buildings shall be advised of their requirements to implement the policy.

All indoor and designated outdoor environments (seated areas/audience areas) under the control of the Town will be promoted as 100% smoke free.

All official functions (including dinners, presentations, fund-raising events, meetings, and social occasions) will be promoted as 100% smoke free.

Tobacco products will not be sold or promoted by the Town or on any premises under the control of the Town.

Any person, either employed by or representing the Town in any capacity will refrain from smoking whilst acting in an official capacity.

FOOD AND CATERING POLICY

Objective

To encourage the provision of good nutrition options to maintain and improve the health of the community.

Policy

Where food is available at functions and activities, healthy alternatives will be readily offered. This includes the provision of foods low in fat, high in fibre and fruit and vegetables.

Appropriate information will be available to food handlers e.g. Health & Hygiene of Food Handlers.

Where beverages are available at functions and activities, healthier alternatives will also be readily offered, such as water and beverages with low/no sugar content.

Food and beverage vouchers and giveaways to include healthy options.

Where food vendors are required, the Town will attempt to source vendors that provide healthier food and beverage alternatives.

ALCOHOL AND OTHER DRUGS POLICY

Objective

To promote, encourage and support strategies to minimise harm from alcohol and other drug use.

Policy

The Town encourages the responsible consumption of alcohol, and excessive or rapid consumption of alcohol will be discouraged.

Water will be made available for free or low cost at public events.

If events include a licensed area, alcohol will be served in accordance with the requirements set out in the Liquor Control Act 1988. This includes no alcohol being served to patrons under the age of 18 years or to intoxicated patrons.

The use of illicit and performance enhancing drugs will not be allowed at any activities or events under the control of the Town.

Participants and performers known to be intoxicated due to alcohol and/or other drugs will not be permitted to participate or perform.

Food will be offered when alcohol is served.

The irresponsible use of alcohol or use of illicit and/or performance enhancing drugs will not be glamorised or promoted.

Where alcohol is available, lower strength and non-alcoholic beverage options will be available.

Alcohol will not be used as prizes or awards.

The availability of alcohol will be restricted to suitable and appropriate occasions as determined by the Town.

SUN PROTECTION POLICY

Objective

To recognise that exposure to ultraviolet radiation (UVR) has negative health effects and will therefore introduce measures to minimise exposure.

Policy

The Town strongly recommends and supports sun safe practices for all activities.

Activities will be conducted outside of the hours 10.00am to 3.00pm when UVR is at its peak, whenever possible.

Natural shade will be utilised to protect participants and spectators, wherever available.

Staff and members representing the organisation will always act as positive role models by adopting sun protection behaviours such as wearing long sleeved shirts, broad brim hats, extra length shorts, sunglasses and applying sunscreen.

When natural shade is not available, the Town will supply and erect portable shade structures, wherever possible.

Sunscreen (SPF 30+, broad spectrum water resistant) will be made available to participants and spectators. However when this is not possible these parties will be encouraged to bring their own.

SPORT SAFE POLICY

Objective

To improve the health of the community through safe participation in sports and physical activities.

Policy

An appropriately qualified first aid person/s with first aid equipment will be in attendance at events.

The community will be encouraged to use protective sports equipment where necessary.

Warm up, stretch and cool down routines will be encouraged, if required.

Members, coaches and officiating personnel will be encouraged to attend approved training and accreditation course in sports injury prevention and treatment, if required.

Correct fluid replacement practices will be encouraged at events.

MENTAL HEALTH POLICY

Objective

To promote positive mental health to maximise well being in individuals and communities. To foster a sense of belonging through improving social, physical and economic environments as well as enhancing the coping capacity of individuals and communities. To reduce or remove economic or social barriers to participation in the Town’s activities and encourage participants, volunteers and organisers to treat all groups in the organisation and in the community in general with respect, equality and openness.

Policy

The Town will proactively support positive mental health promotion in individuals and the community through the following supportive strategies:

Provide opportunities for individuals to be mentally, physically and socially active (ACT).

Encourage individuals to join and actively participate in the Town’s activities and those of partner organisations (BELONG).

Encourage individuals to become a volunteer in the Town, to set personal goals for achievement in the activities of the organisation, and to be more broadly involved in other community events and environments (COMMIT).

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.9 SC – 9/02/09 - Proposed Donation to the Victorian Fire Relief Fund (Ref: COMR/SPONSHP/1 – Bob Jarvis, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.9

That Council donates $2,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria.

At the Standing Committee meeting, it was agreed to increase the donation amount to $5,000.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.9

OCM – 15/02/09 MOVED Cr Brinkworth, Seconded Cr Pule, that:

1. Council donates $5,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria; and

2. Additional expenditure of $3,000 be authorised in accordance with Section 6.8 of the Local Government Act.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT AS THE EXPENDITURE WAS NOT APPROVED IN THE CURRENT BUDGET.

10.1.10 SC – 10/02/09 - Bassendean Youth Advisory Council Meeting held on 3 February 2009 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.10

OCM – 16/02/09 MOVED Cr Gangell, Seconded Cr Pule, that the report on the meeting of the Bassendean Youth Advisory Council held on 3 February 2009, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.11 SC – 11/02/09 - Cultural Development Advisory Committee Meeting held on 4 February 2009 (Ref: GOVN/CCLMEET/8 Patrick Quigley, Manager Leisure Services)

OFFICER COMMENT

In relation to Point 1 of the Committee/Officer Recommendation below, the Director Corporate Services has suggested that an amount of $1,500 be listed for consideration in the 2009/10 budget amount

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

OCM – 17/02/09 MOVED Cr Stubbs, Seconded Cr Pule, that Council:

Consider funds within the 2009/10 Council Budget for the design and printing of “Certificates of Appreciation” for use by the Town;
Provides “in principle” support to the following 2009/10 Cultural Program and considers allocating funds for the following projects in the 2009/10 budget:

PROJECT	ANTICIPATED DATE	VENUE	ANTICIPATED PROJECT COST
NAIDOC Family Day	Thursday 9 July 2009	Ashfield Reserve	$20,000
Avon Descent	Sunday 2 August 2009	Swan River	$1,000
Multicultural Food Festival	October 2009	Jubilee Reserve	$40,000
Australia Day Celebration and Fireworks	Tuesday 26 January 2010	Ashfield Reserve	$55,000
Sculpture in the Park Exhibition (incorporating Public Art Project)	March 2010 (Perth’s Autumn Festival)	Sandy Beach Reserve	$15,000
Public Art Project (held as part of Sculpture in the Park Exhibition)	March 2010 (Perth’s Autumn Festival)	Sandy Beach Reserve	$45,000
Community Events Sponsorship Program	Ongoing	N/A	$5,000
Cultural Plan Implementation	Ongoing	N/A	$5,000

Endorses Mr Samith Pich as the artist to work with the Town on the 2009 Banners in the Terrace Project;
Appoints Mr Peter Usher and Ms Jennifer MacLachlan to fill the community representative vacancies on the Cultural Development Advisory Committee for a term ceasing at the date of the Local Government election in the year the Town’s local government elections are held; and
Receives the report on a meeting of the Cultural Development Advisory Committee held on 4 February 2009.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

10.1.12 SC – 12/02/09 - Audit & Risk Management Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

OCM – 18/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that:

1. Council receives the report on the Audit and Risk Management Committee meeting held on the 9 July 2008;

2. Adopts the Compliance Audit Return for 2008 for the period 1 January to 31 December 2008 in accordance with Regulation 14 of the Local Government (Audit) Regulations 1996;

3. Approves the 2008/09 Draft Budget review in accordance with section 6.2 of the Local Government Act and Regulation 33A of the Financial Management Regulations; and

4. Adopts the Investment Policy presented to the Audit Risk and Management Committee on the 11 February 2009.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

10.1.13 SC – 13/02/09 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

OCM – 19/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that Council:

1. Considers the following Schedule of Fees & Charges for the Cyril Jackson Recreation Centre within the 2009/10 Council Budget:

General & Sporting Use

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$9.50	$10
Games Room (Evening)	$12.50	$13
Main Hall (Day)	$22	$23
Main Hall (Evening)	$25	$26
Weight Room (Day)	$35	$35
Weight Room (Evening)	$40	$40
Main Hall Individual Court (Day)	$9	$10
Main Hall Individual Court (Evening)	$10.50	$11.50

Social Functions

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$23.50	$24.50
Games Room (Evening)	$28.50	$30
Main Hall (Day)	$38	$40
Main Hall (Evening)	$49	$50

Other Facilities

Charges	Current	Proposed
Change-rooms Only (Juniors)	$6	$6
Change-rooms Only (Adult)	$11.50	$11.50
Kitchen Only	$11	$11
Store-room Exclusive	$60/yr	$60/yr
Store-room Shared	$30/yr	$30/yr

2. Considers three capital works projects for the Recreation Centre within the 2009/10 Council Budget, namely: floor sanding/sealing for the main hall and games dance room; new curtains for the games dance room; and additional replacement of gutters and downpipes.

3. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 12 February 2009.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.14 SC – 14/02/09 - Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009 (Ref: GOVN/CCLMEET/3 - Allan Caddy)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

OCM – 20/02/09 MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The report on a meeting of the Local Studies Collection Management Committee held on 5 February 2009, be received; and

2. Council considers in its budget deliberations an amount of $12,400 per annum to increase the hours of the Local Studies Librarian from the current 14 hours to 21 hours per week.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.15 SC – 15/02/09 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.15

OCM – 21/02/09 MOVED Cr Stubbs, Seconded Cr Brinkworth, that vouchers:

82623-82660 Municipal Fund – Commonwealth Bank

5850-5853 Trust Fund

4458-4638 Municipal Fund – EFT Vouchers

totalling $1,041,722.06 for payment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.16 SC – 16/02/09 - Financial Statements for the Period Ended 31 January 2009 (Ref: G042 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

OCM – 22/02/09 MOVED Cr Butler, Seconded Cr Stubbs, that:

1. The Financial Reports for the period ended 31 January 2009, be received:

2. The Investment Report for the period ended 31 January 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $261,753.42 for the period to 30 November 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $ 238,807.27as at 30 November 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.17 SC – 17/02/09 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

OCM – 23/02/09 MOVED Cr Gangell, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.18 SC – 18/02/09 - Implementation of Council Resolutions

OFFICER RECOMMENDATION – ITEM 10.1.18

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

Cr Butler left the Chamber, the time being 8.10pm and returned at 8.12pm.

It was noted at the Standing Committee meeting, that some of the information on the Outstanding Resolutions list were outdated, and was re-presented at the OCM with the Agenda.

Following discussion with regard to Item 26541, the CEO undertook to investigate swimming pool regulations and provide a response to all Councillors.

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Gangell, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be updated and referred to the Ordinary Council Meeting next week, to be received.

COUNCIL RESOLUTION – ITEM 10.1.18

OCM – 24/02/09 MOVED Cr Gangell, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY 9/0

10.1.19 SC – 19/02/09 - Calendar for March 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for March 2009 be adopted.

Additional Information

An addition has been made to the Calendar and was shown in the Agenda as an Alternative Officer Recommendation, however following discussion, it was agreed that the Alternative Officer Recommendation should be referred to as an amendment as shown below.

The Director Community Development and Manager Development Services left the Chamber, the time being 8.17pm and returned at 8.20pm.

COUNCIL RESOLUTION - ITEM 10.1.19

OCM – 25/02/09 MOVED Cr Gangell, Seconded Cr Pule, that the motion that the Calendar for March 2009 be adopted, be amended to include the following:

- Tue 3 Mar 7.00pm Councillors’ Information Workshop

- EMRC Resource Recovery Project - Expression of Interest Process Presentation

- Town Centre Area Strategy - Feasibility Study

CARRIED 6/3

Crs Klein, Gangell, Brinkworth, Piantadosi, Pule and Cox voted in favour of the amendment. Crs Stubbs, Butler and Yates voted against the amendment.

COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.19

OCM – 26/02/09 MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for March 2009, with the following amendments, be adopted:

Tue 3 Mar 7.00pm Councillors’ Information Workshop

- EMRC Resource Recovery Project - Expression of Interest Process Presentation

- Town Centre Area Strategy - Feasibility Study

CARRIED UNANIMOUSLY 9/0

10.1.20 SC – 20/02/09 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

OCM – 27/02/09 MOVED Cr Butler, Seconded Cr Brinkworth, that the report on the use of the Common Seal be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/12/08 9/0

10.1.21 SC – 21/02/09 - Notice of Motion – Cr Pule: Zero Tolerance on Graffiti and Cost Recovery

Cr Gangell left the Chamber, the time being 8.27pm.

Cr Piantadosi left the Chamber, the time being 8.29pm.

Cr Gangell returned to the Chamber, the time being 8.30pm.

Cr Piantadosi returned to the Chamber, the time being 8.31pm.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.21

OCM – 28/02/09 MOVED Cr Pule, Seconded Cr Klein, that Council:

Joins with Bayswater and other Local Governments in the region in the pursuit of a zero tolerance policy towards graffiti;
Approaches WALGA to advocate zero tolerance on graffiti and effective cost recovery for the region; and
Requests that WALGA lobbies the State Government for effective cost recovery for financial outlays on graffiti by Local Governments, including full financial cost recoveries from the perpetrators of graffiti and where they are under age, their parents.

CARRIED 7/2

Crs Gangell, Brinkworth, Butler, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Crs Klein and Stubbs voted against the motion.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Nil

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Cr Pule advised that it is his intention to move a motion in relation to the system of bores in the Town at the next meeting.

14.0 CONFIDENTIAL BUSINESS

COUNCIL RESOLUTION – ITEM 14.0(a)

OCM – 29/02/09 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.40pm.

CARRIED 8/1

Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Pule, Cox and Yates voted in favour of the motion. Cr Piantadosi voted against the motion.

14.1 SC – 22/02/09 - Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter was considered to be with members of the public excluded from the Chamber in accordance with Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person.

OFFICER RECOMMENDATION – ITEM 14.1

That that Council adopts the Standing Committee Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 17 February 2009.

At the Standing Committee, it was agreed to hold a Councillors’ Information Workshop to discuss this item further.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.1

OCM – 30/02/09 MOVED Cr Stubbs, Seconded Cr Yates that Council:

1. Receives The Bassendean Town Centre Feasibility study dated November 2008, prepared by Syme Marmion and Co; and

2. Conducts a workshop prior to progressing the project further.

CARRIED UNANIMOUSLY 9/0

14.2 SC – 23/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

OCM – 31/02/09 MOVED Cr Stubbs, Seconded Cr Klein, that Council:

Acquires Lot 280 Hamilton Street;
Authorises the sale of the following properties:

- Lot 162 Anstey Road

- Lot 163 Anstey Road; and

- Lot 103 Iveson Place

Calls for expressions of interest from local real estate agents on how the land should be marketed and sold and obtains a fee for the disposal of the properties; and
Subdivides 271 Hamilton Street and offers the land for sale in the future;
Places any additional funds received beyond $151,350 to the Town Planning Scheme No. 4A account to allow for future purchases of land and to carry out scheme works; and
Receives a report into the potential rezoning of Lots 160 & 161 Anstey Road from Recreation to Residential.

CARRIED 8/1

Crs Klein, Brinkworth, Stubbs, Butler, Piantadosi, Pule, Cox and Yates voted in favour of the motion. Cr Gangell voted against the motion.

COUNCIL RESOLUTION – ITEM 14.0(b)

OCM – 32/02/09 MOVED Cr Brinkworth, Seconded Cr Piantadosi, that the meeting proceeds with open doors, the time being 8.55pm.

CARRIED UNANIMOUSLY 9/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 24 March 2009.

There being no further business, Her Worship the Mayor declared the meeting closed, the time being 8.55pm.