Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 24 February 2009, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR BOB JARVIS

CHIEF EXECUTIVE OFFICER

20 February 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

2.1 Questions Taken on Notice

Mr Ron Snelgar, 16 Anstey Road, Bassendean

At the Ordinary Council meeting held on 27 January 2009 and the General Meeting of Electors held on 3 February 2009, Mr Snelgar asked a number of questions.

The CEO wrote to Mr Snelgar on 11 February 2009 and provided the following:

I refer to those questions that you raised at the Annual General Meeting of Electors on the 3rd February 2009. These are the questions which you were unable to ask at the Ordinary Council Meeting of 27 January 2009.

Your question (4) related to the current status of the Town’s investment with the EMRC, and if it has been impaired. I am able to provide the following response:

Council’s investment in the EMRC as at the 30 June 2008 equates to $2,070,872 which is an increase of $119,581 over the previous year which totalled $1,951,291. The amounts are provided by the Auditor of the EMRC on an annual basis following the audit of their financial statements and are included on page 70 of the Town of Bassendean 2007/08 Annual Report.

In order to provide you with some background on Council’s investment in the EMRC, I advise the following.

Council’s made an initial payment to the EMRC in 1981 which totalled $43,000. Council made a further payment to the EMRC in 1982 of $1,460. The amount was provided to the EMRC as a self-supporting loan which were fully repayment to the Town of Bassendean in March 1991.

Over the years the equity in EMRC has increased in the EMRC’s books to its value as at the 30 June 2008 of $2,070,872. This value is reflected in Town of Bassendean’s Annual Report.

The value of this investment may fluctuate from year to year. The value of the investment when advised will be reflected in the books of the Town of Bassendean.

Any impairment issue of Councils investment in the EMRC for the 2008/09 will be advised following the Audit of the 2008/09 Annual Financial Statements. It is envisaged that this amount will be advised in August/ September 2009.

Harcourt Street would be regarded as an Access Way category "D", which is a narrow yield or give-way street. Access Way category "D" streets are typically short, low volume, low parking demand streets. In accordance with Liveable Neighbourhoods (Update 1 - September 2008 Element 2 Movement Network) this street requires a 3.5 metre wide asphalt surface, plus parking indents.

Harcourt Street is a cul-de-sac estimated to be 110 metres long and approximately 4 metres wide, with an asphalt surface which is in a satisfactory condition. The road reserve is wide enough for trucks and vehicles to park on the side of the asphalt surface. As the cul-de-sac services a low number of properties, complies with the Liveable Neighbourhoods Element 2 Movement Network requirement, and the road has a rural setting within a wetland area, this asphalt road does not need to be widened.

In regards to the issues concerning Bindaring Park and the comments about the condition of the walk trials and the use of the wood chips. A Customer Service Request (29568) has been forwarded to the Parks Supervisor on the 4th February 2009 to inspect and clean up the walk trials. In order to complete the walk trails, additional budget funding will be required.

In regards to the white ant infestation adjacent to 16 Anstey Rd, a Customer Service Request (29569) was forwarded to the Parks Supervisor on the 4th February 2009 to inspect and take the appropriate actions to treat the white ants.

I trust that this indicates that the problems you have identified are being looked at and that action is being investigated. Budget constraints may mean that not all of the works can be carried out immediately, but if the works are a priority or any risk is involved, they will be given consideration as part of the budget process.”

2.2 Questions from the Public

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting of 16 December 2008

At the Ordinary Council meeting held on 27 January 2009, it was noted that OCM - 29/12/08 relating to Item 10.1.23 (b) - Councillors’ Information Workshop held on 1 December 2008, is incorrect.

Cr Pule is shown as voting for and against the motion, when it should have been Cr Piantadosi as voting against the motion. It should be further noted that the words “LOST DUE TO A FAILURE TO ACHIEVE AN ABSOLUTE MAJORITY 4/2” followed by “CARRIED 5/1” was confusing and should be removed.

OFFICER RECOMMENDATION – ITEM 5.1(a)

That Item 10.1.23 (b) - Councillors’ Information Workshop held on 1 December 2008 (OCM - 29/12/08 refers) of the Ordinary Council minutes of 16 December 2008, be amended to read:

“MOVED Cr Pule, Seconded Cr Brinkworth that Council rescinds OCM – 28/12/08 relating to Item 10.1.23(a) which reads as follows:

“MOVED Cr Butler, Seconded Cr Pule; that:

1. Council receives the report on a Councillors’ Information Workshop held on 1 December 2008;

2. The 2008/09 Budget be amended to include the additional grant funding of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall;

3. The expenditure of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall be authorised with Section 6.8 of the Local Government Act 1995.

CARRIED 5/1

Crs Klein, Brinkworth, Stubbs, Butler and Pule voted in favour of the motion. Cr Piantadosi voted against the motion.”

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 16 December 2008, as amended, be confirmed as a true record.

5.2 Ordinary Council Meeting held on 27 January 2009

OFFICER RECOMMENDATION – ITEM 5.2(a)

That the minutes of the Ordinary Council meeting held 27 January 2009, be received.

OFFICER RECOMMENDATION – ITEM 5.2(b)

That the minutes of the Ordinary Council meeting held on 27 January 2009, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 17 February 2009

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 27 February 2009, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 27 February 2009

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 27 February 2009.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 27 February 2009, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.5, 10.1.7, 10.1.8, 10.1.10, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.17 & 10.1.20:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	9.1	Ashfield Station Precinct Plan Report	SC – 1/02/09	Carried Unanimously 8/0
10.1.2	10.1	EMRC – Strategic Waste Management Plan for Perth’s Eastern Region	SC – 2/02/09	Carried Unanimously 8/0
10.1.5	10.4	Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions	SC – 5/02/09	Carried Unanimously 8/0
10.1.7	10.6	General Meeting of Electors held on 3 February 2009	SC – 7/02/09	Carried Unanimously 6/0
10.1.8	10.7	Health Promotion Policies Amendments	SC – 8/02/09	Carried Unanimously 6/0
10.1.10	10.9	Bassendean Youth Advisory Council Meeting held on 3 February 2009	SC – 10/02/09	Carried Unanimously 8/0
10.1.13	10.12	Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009	SC – 13/02/09	Carried Unanimously 8/0
10.1.14	10.13	Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009	SC – 14/02/09	Carried Unanimously 8/0
10.1.15	10.14	Accounts for Payment	SC – 15/02/09	Carried Unanimously 8/0
10.1.16	10.15	Financial Statements for the Period Ended 31 January 2009	SC – 16/02/09	Carried Unanimously 8/0
10.1.17	10.16	Determinations Made by the Manager Development Services and Reported to Council	SC – 17/02/09	Carried Unanimously 8/0
10.1.20	10.19	Use of Common Seal	SC – 20/02/09	Carried Unanimously 8/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.3	10.2	SC – 3/02/09 - CCTV Security Monitoring - Ranger Vehicles	SC – 3/2/08	Carried 6/2
10.1.4	10.3	Ashfield Reserve Lighting	SC – 4/2/08	Carried 7/1
10.1.6	10.5	Appointment of Councillors to External and Internal Committees Deferred	SC – 6/2/08	Carried 7/1
10.1.9	10.8	Proposed Donation to the Victoria Fire Relief Fund Absolute Majority Vote Required	SC – 9/02/09	Carried Unanimously 8/0
10.1.11	10.10	Cultural Development Advisory Committee Meeting held on 4 February 2009 Absolute Majority Vote Required	SC – 11/02/09	Carried Unanimously 8/0
10.1.12	10.11	Audit & Risk Management Committee Meeting held on 11 February 2009 Absolute Majority Vote Required	SC – 12/02/09	Carried 8/0
10.1.18	10.17	Implementation of Council Resolutions Deferred - Additional Information	SC – 18/02/09	Carried Unanimously 8/0
10.1.19	10.18	Calendar for March 2009 Additional Information	SC – 19/02/09	Carried Unanimously 8/0
10.1.21	12.2	Notice of Motion – Cr Pule: Zero Tolerance on Graffiti and Cost Recovery	SC – 21/02/09	Carried 5/4
14.1	14.1	Town Centre Area Strategy - Feasibility Study Confidential	SC – 22/02/09	Carried Unanimously 7/0
14.2	14.2	Land Acquisition and Disposal within Town Planning Scheme No 4A Confidential	SC – 23/02/09	Carried 6/1

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/02/09 - Ashfield Station Precinct Plan Report (Ref: LUAP/PLANNG/3 – Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Stubbs, Seconded Cr Butler, that Council endorses a 42 day advertising period for the Ashfield Station Precinct Plan Report, and the methodology for the proposed community consultation as included in the Standing Committee Agenda of 17 February 2009.

10.1.2 SC – 2/02/09 - EMRC – Strategic Waste Management Plan for Perth’s Eastern Region (Ref:GOVR/LREGLIA/1) – Director Operational Services, Simon Stewert-Dawkins)

At the Standing Committee, a minor amendment was made to the Officer Recommendation to include a point 2 as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Pule, Seconded Cr Gangell, that:

1. Council endorses the draft EMRC Strategic Waste Management Plan for Perth’s Eastern Region, dated December 2008, and

2. Council’s contribution to the project be based on population.

10.1.3 SC – 3/02/09 - CCTV Security Monitoring - Ranger Vehicles (Ref: LAWE/CMPNS/1 - Sharna Murton, Senior Ranger)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Supports Officers seeking grant funding opportunities for suitable mobile surveillance equipment; and

2. Applies for suitable grant funding subject to the grant criteria not requiring a budget funding allocation from the Town.

10.1.4 SC – 4/02/09 - Ashfield Reserve Lighting (Ref: PARE/MAINT/9 - Travis Moore, Recreation Development Officer)

OFFICER RECOMMENDATION – ITEM 10.1.4

That Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve playground area and further investigates potential funding opportunities to subsidise the project; and
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy.

Some amendments were made to the Officer Recommendation to further clarify the intention of the motion, including the addition of a point 3 as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Butler, Seconded Cr Pule, that Council:

Considers allocating $40,000, including escalation costs, in the draft 2009/10 Budget for the installation of ambient security lighting over the Ashfield Reserve as per the attached lighting plan to the Standing Committee Agenda of 17 February 2009 and further investigates potential funding opportunities to subsidise the project,
Disposes of the redundant sports lighting from Steel Blue Oval Bassendean via public tender in accordance with the Town’s policy, and
Considers the cost of green power to offset the cost of the lighting at the Ashfield Reserve in the 2009/10 Budget.

10.1.5 SC – 5/02/09 Environmentally Sustainable Products for Serving Food and Drink at Town of Bassendean Public Events & Functions (Ref: RECC/EVMNGT/3 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Endorses the following draft Recyclable & Biodegradable Products at Town of Bassendean Events and Functions Policy:

RECYCLABLE & BIODEGRADABLE PRODUCTS AT TOWN OF BASSENDEAN EVENTS AND FUNCTIONS POLICY

This Policy outlines the Town’s commitment towards caring for the environment through the facilitation of “environmentally conscious” events and functions.

Public events and functions provide many benefits for the community, including: builds social cohesion; facilitates greater cultural understanding; assists in achieving social capital; and creates a stronger sense of place.

Objective

The objectives of this Policy are:

1. To outline the Town’s environmental responsibilities when serving food and drinks at public events and functions;

2. To recognise that caring for the environment is an important consideration in the facilitation of public events and functions held by the Town; and

3. To provide guidelines and provide priority access to encourage internal and external food and drink stallholders to be more environmentally conscious when participating in the Town’s events and functions.

Strategy

The Town of Bassendean strives to achieve these objectives through implementation of the following strategies:

1. The Town will use recyclable and biodegradable products for serving food and drinks at public events and functions, where reusable crockery/cutlery is not used; and

2. The Town will encourage the use of recyclable and biodegradable products at its events and functions by external stallholders, by promoting the environmental benefits and providing priority access to stallholders who agree to use such products.

Application

Responsibility for the implementation of this Policy ultimately rests with the Bassendean Town Council, with input from relevant Committees and Town of Bassendean staff.

The Policy is to be reviewed every three years to reflect changes in community expectations, changes in state and federal government legislative, policy and guidelines.

Training will be provided to all relevant employees to ensure that they are aware of this Policy and are involved in assisting Council.

The Policy will be openly communicated to the community, as required.

Authority to Administer Policy

The Bassendean Town Council delegates powers to the Chief Executive Officer for the provision of public events and cultural projects, in accordance with budgetary allocations and organisational operational procedures.

and

2. Advertises the draft Policy for public comment on the Town’s website and in the Bassendean Briefings prior to a subsequent report being presented to Council for final adoption of the policy.

10.1.6 SC – 6/02/09 - Appointment of Councillors to External and Internal Committees (Ref: CCNL/MEET– Yvonne Zaffino, Council Support Officer)

Cr Butler has tendered her resignation on some internal and external committees due to employment commitments.

Councillors are requested to nominate for those positions.

The current vacancies are shown in bold type below.

COMMITTEE	MEMBER/S	DEPUTY	MEETING DETAILS
Internal
Audit & Risk Management Committee	Klein Piantadosi Stubbs 1 Vacancy	Brinkworth	Wed, 13 May, 12 August and 11 November
Cyril Jackson Physical Education & Community Recreation Centre Management Committee	Brinkworth Pule	1 Vacancy	14 May, 27 August and 26 November
Local Emergency Management Committee	Cr Klein 1 Vacancy	Cr Pule	18 February, 20 May, 19 August and 18 November.
Local Studies Collection Management Committee	Cr Brinkworth Cr Stubbs 1 Vacancy	Cr Pule	5 March, 4 June, 6 August, 1 October and 5 November
External
Eastern District Planning Committee	Piantadosi	1 Vacancy	Bi-monthly third Monday, 3.00pm
Perth Airports Municipalities Group	1 Vacancy	Cr Klein	As required
Swan River Trust – Protection Strategy Advisory Committee	Cr Pule	1 Vacancy	As required
WALGA – East Metropolitan Zone	Klein Stubbs	1 Vacancy	Bi-monthly, fourth Thursday, 6.00pm

OFFICER RECOMMENDATION – ITEM 10.1.6

That Council appoints the following Councillors to be Members and Deputy Members to the following Committees expiring on the next ordinary Local Government Election Day, unless otherwise indicated:

1. Councillor _______ to be Council’s delegate to the Audit and Risk Management Committee;

2. Councillor ________ to be Council’s deputy delegate to the Cyril Jackson Physical Education & Community Recreation Centre Management Committee

3. Councillor ________ to be Council’s delegate to the Local Emergency Management Committee;

4. Councillor ________ to be Council’s delegate to the Local Studies Collection Management Committee;

5. Councillor ________ to be Council’s deputy delegate to the Eastern District Planning Committee;

6. Councillor ________ to be Council’s delegate to the Perth Airports Municipalities Group;

7. Councillor ________ to be Council’s deputy delegate to the Swan River Trust – Protection Strategy Advisory Committee;

8. Councillor _______ to be Council’s deputy delegate to the WALGA – East Metropolitan Zone.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

At the Standing Committee, it was suggested that this matter be deferred until the Ordinary Council meeting, due to the absence of Cr Cox at the Committee meeting.

COMMITTEE RECOMMENDATION – ITEM 10.1.6

MOVED Cr Stubbs, Seconded Cr Klein, that this item be deferred to the OCM next week.

Crs Klein, Brinkworth, Stubbs, Butler, Piantadosi, Pule and Yates voted in favour of the motion. Cr Gangell voted against the motion.

10.1.7 SC – 7/02/09 - General Meeting of Electors held on 3 February 2009 (Ref: Bob Jarvis, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

MOVED Cr Gangell, Seconded Cr Pule, that:

1. The minutes of the General Meeting of Electors held on 3 February 2009, be confirmed as a true record;

2. Council notes the questions and views expressed by community members at the General Meeting of Electors, the responses provided by the Mayor and staff members; and

3. Council re-affirms its commitment to public consultation and communication generally.

10.1.8 SC – 8/02/09 - Health Promotion Policies Amendments (Ref: ENVM/AGMT/1*1 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Gangell, Seconded Cr Butler, that Council endorses minor amendments to the Town’s Health Promotion Policies as presented below:

TOWN OF BASSENDEAN - HEALTH PROMOTION POLICIES

TOBACCO POLICY

Objective

To provide a safe, healthy environment for users of Council facilities.

Council recognises that smoke free environments protect non-smokers from the harmful effects of Environmental Tobacco Smoke (ETS) and contribute to reducing tobacco consumption levels. Council will encourage quitting attempts and discourage the uptake of smoking, particularly by young people.

Policy

Council acknowledges its obligations to ensure that all Council owned buildings are free from potential health hazards.

Council declares that all Council owned buildings and events are smoke free zones and this policy extends to Council plant and vehicles.

Council provides signage to Council buildings and events to reflect its non-smoking policy.

Council advises hirers of its facilities, via its hire documentation, that the facility hired is subject to Council's non-smoking policy.

The management committees of relevant buildings shall be advised of their requirements to implement the policy.

All indoor and designated outdoor environments (seated areas/audience areas) under the control of the Town will be promoted as 100% smoke free.

All official functions (including dinners, presentations, fund-raising events, meetings, and social occasions) will be promoted as 100% smoke free.

Tobacco products will not be sold or promoted by the Town or on any premises under the control of the Town.

Any person, either employed by or representing the Town in any capacity will refrain from smoking whilst acting in an official capacity.

FOOD AND CATERING POLICY

Objective

To encourage the provision of good nutrition options to maintain and improve the health of the community.

Policy

Where food is available at functions and activities, healthy alternatives will be readily offered. This includes the provision of foods low in fat, high in fibre and fruit and vegetables.

Appropriate information will be available to food handlers e.g. Health & Hygiene of Food Handlers.

Where beverages are available at functions and activities, healthier alternatives will also be readily offered, such as water and beverages with low/no sugar content.

Food and beverage vouchers and giveaways to include healthy options.

Where food vendors are required, the Town will attempt to source vendors that provide healthier food and beverage alternatives.

ALCOHOL AND OTHER DRUGS POLICY

Objective

To promote, encourage and support strategies to minimise harm from alcohol and other drug use.

Policy

The Town encourages the responsible consumption of alcohol, and excessive or rapid consumption of alcohol will be discouraged.

Water will be made available for free or low cost at public events.

If events include a licensed area, alcohol will be served in accordance with the requirements set out in the Liquor Control Act 1988. This includes no alcohol being served to patrons under the age of 18 years or to intoxicated patrons.

The use of illicit and performance enhancing drugs will not be allowed at any activities or events under the control of the Town.

Participants and performers known to be intoxicated due to alcohol and/or other drugs will not be permitted to participate or perform.

Food will be offered when alcohol is served.

The irresponsible use of alcohol or use of illicit and/or performance enhancing drugs will not be glamorised or promoted.

Where alcohol is available, lower strength and non-alcoholic beverage options will be available.

Alcohol will not be used as prizes or awards.

The availability of alcohol will be restricted to suitable and appropriate occasions as determined by the Town.

SUN PROTECTION POLICY

Objective

To recognise that exposure to ultraviolet radiation (UVR) has negative health effects and will therefore introduce measures to minimise exposure.

Policy

The Town strongly recommends and supports sun safe practices for all activities.

Activities will be conducted outside of the hours 10.00am to 3.00pm when UVR is at its peak, whenever possible.

Natural shade will be utilised to protect participants and spectators, wherever available.

Staff and members representing the organisation will always act as positive role models by adopting sun protection behaviours such as wearing long sleeved shirts, broad brim hats, extra length shorts, sunglasses and applying sunscreen.

When natural shade is not available, the Town will supply and erect portable shade structures, wherever possible.

Sunscreen (SPF 30+, broad spectrum water resistant) will be made available to participants and spectators. However when this is not possible these parties will be encouraged to bring their own.

SPORT SAFE POLICY

Objective

To improve the health of the community through safe participation in sports and physical activities.

Policy

An appropriately qualified first aid person/s with first aid equipment will be in attendance at events.

The community will be encouraged to use protective sports equipment where necessary.

Warm up, stretch and cool down routines will be encouraged, if required.

Members, coaches and officiating personnel will be encouraged to attend approved training and accreditation course in sports injury prevention and treatment, if required.

Correct fluid replacement practices will be encouraged at events.

MENTAL HEALTH POLICY

Objective

To promote positive mental health to maximise well being in individuals and communities. To foster a sense of belonging through improving social, physical and economic environments as well as enhancing the coping capacity of individuals and communities. To reduce or remove economic or social barriers to participation in the Town’s activities and encourage participants, volunteers and organisers to treat all groups in the organisation and in the community in general with respect, equality and openness.

Policy

The Town will proactively support positive mental health promotion in individuals and the community through the following supportive strategies:

Provide opportunities for individuals to be mentally, physically and socially active (ACT).

Encourage individuals to join and actively participate in the Town’s activities and those of partner organisations (BELONG).

Encourage individuals to become a volunteer in the Town, to set personal goals for achievement in the activities of the organisation, and to be more broadly involved in other community events and environments (COMMIT).

10.1.9 SC – 9/02/09 - Proposed Donation to the Victorian Fire Relief Fund (Ref: COMR/SPONSHP/1 – Bob Jarvis, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.9

That Council donates $2,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria.

At the Standing Committee meeting, it was agreed to increase the donation amount to $5,000.

COMMITTEE RECOMMENDATION – ITEM 10.1.9

MOVED Cr Brinkworth, Seconded Cr Pule, that:

1. Council donates $5,000 from account 401392 to the Victorian Bushfire Relief Fund to assist with the recovery process following the recent devastating bushfires in Victoria; and

2. Additional expenditure of $3,000 be authorised in accordance with Section 6.8 of the Local Government Act.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT AS THE EXPENDITURE WAS NOT APPROVED IN THE CURRENT BUDGET.

10.1.10 SC – 10/02/09 - Bassendean Youth Advisory Council Meeting held on 3 February 2009 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that the report on the meeting of the Bassendean Youth Advisory Council held on 3 February 2009, be received.

10.1.11 SC – 11/02/09 - Cultural Development Advisory Committee Meeting held on 4 February 2009 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

OFFICER COMMENT

In relation to Point 1 of the Committee/Officer Recommendation below, the Director Corporate Services has suggested that an amount of $1,500 be listed for consideration in the 2009/10 budget amount

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Stubbs, Seconded Cr Pule, that Council:

Consider funds within the 2009/10 Council Budget for the design and printing of “Certificates of Appreciation” for use by the Town;
Provides “in principle” support to the following 2009/10 Cultural Program and considers allocating funds for the following projects in the 2009/10 budget:

PROJECT	ANTICIPATED DATE	VENUE	ANTICIPATED PROJECT COST
NAIDOC Family Day	Thursday 9 July 2009	Ashfield Reserve	$20,000
Avon Descent	Sunday 2 August 2009	Swan River	$1,000
Multicultural Food Festival	October 2009	Jubilee Reserve	$40,000
Australia Day Celebration and Fireworks	Tuesday 26 January 2010	Ashfield Reserve	$55,000
Sculpture in the Park Exhibition (incorporating Public Art Project)	March 2010 (Perth’s Autumn Festival)	Sandy Beach Reserve	$15,000
Public Art Project (held as part of Sculpture in the Park Exhibition)	March 2010 (Perth’s Autumn Festival)	Sandy Beach Reserve	$45,000
Community Events Sponsorship Program	Ongoing	N/A	$5,000
Cultural Plan Implementation	Ongoing	N/A	$5,000

Endorses Mr Samith Pich as the artist to work with the Town on the 2009 Banners in the Terrace Project;
Appoints Mr Peter Usher and Ms Jennifer MacLachlan to fill the community representative vacancies on the Cultural Development Advisory Committee for a term ceasing at the date of the Local Government election in the year the Town’s local government elections are held; and
Receives the report on a meeting of the Cultural Development Advisory Committee held on 4 February 2009.

POINT 4 IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

10.1.12 SC – 12/02/09 - Audit & Risk Management Committee Meeting held on 11 February 2009 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Brinkworth, Seconded Cr Butler, that:

1. Council receives the report on the Audit and Risk Management Committee meeting held on the 9 July 2008;

2. Adopts the Compliance Audit Return for 2008 for the period 1 January to 31 December 2008 in accordance with Regulation 14 of the Local Government (Audit) Regulations 1996;

3. Approves the 2008/09 Draft Budget review in accordance with section 6.2 of the Local Government Act and Regulation 33A of the Financial Management Regulations; and

4. Adopts the Investment Policy presented to the Audit Risk and Management Committee on the 11 February 2009.

POINTS 1 TO 4 TO BE CARRIED BY AN ABSOLUTE MAJORITY.

10.1.13 SC – 13/02/09 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 February 2009 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Brinkworth, Seconded Cr Butler, that Council:

1. Considers the following Schedule of Fees & Charges for the Cyril Jackson Recreation Centre within the 2009/10 Council Budget:

General & Sporting Use

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$9.50	$10
Games Room (Evening)	$12.50	$13
Main Hall (Day)	$22	$23
Main Hall (Evening)	$25	$26
Weight Room (Day)	$35	$35
Weight Room (Evening)	$40	$40
Main Hall Individual Court (Day)	$9	$10
Main Hall Individual Court (Evening)	$10.50	$11.50

Social Functions

Charges	Current	Proposed
Call Out Bond	$75/hirer	$75/hirer
Games Room (Day)	$23.50	$24.50
Games Room (Evening)	$28.50	$30
Main Hall (Day)	$38	$40
Main Hall (Evening)	$49	$50

Other Facilities

Charges	Current	Proposed
Change-rooms Only (Juniors)	$6	$6
Change-rooms Only (Adult)	$11.50	$11.50
Kitchen Only	$11	$11
Store-room Exclusive	$60/yr	$60/yr
Store-room Shared	$30/yr	$30/yr

2. Considers three capital works projects for the Recreation Centre within the 2009/10 Council Budget, namely: floor sanding/sealing for the main hall and games dance room; new curtains for the games dance room; and additional replacement of gutters and downpipes.

3. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 12 February 2009.

10.1.14 SC – 14/02/09 - Bassendean Local Studies Collection Management Committee Meeting held on 5 February 2009 (Ref: GOVN/CCLMEET/3 - Allan Caddy)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The report on a meeting of the Local Studies Collection Management Committee held on 5 February 2009, be received; and

2. Council considers in its budget deliberations an amount of $12,400 per annum to increase the hours of the Local Studies Librarian from the current 14 hours to 21 hours per week.

10.1.15 SC – 15/02/09 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.15

MOVED Cr Stubbs, Seconded Cr Brinkworth, that vouchers:

82623-82660 Municipal Fund – Commonwealth Bank

5850-5853 Trust Fund

4458-4638 Municipal Fund – EFT Vouchers

totalling $1,041,722.06 for payment.

10.1.16 SC – 16/02/09 - Financial Statements for the Period Ended 31 January 2009 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Butler, Seconded Cr Stubbs, that:

1. The Financial Reports for the period ended 31 January 2009, be received:

2. The Investment Report for the period ended 31 January 2009, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $261,753.42 for the period to 30 November 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $ 238,807.27as at 30 November 2008, be received.

10.1.17 SC – 17/02/09 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

MOVED Cr Gangell, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.18 SC – 18/02/09 - Implementation of Council Resolutions

OFFICER RECOMMENDATION – ITEM 10.1.18

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

It was noted at the Standing Committee meeting, that some of the information on the Outstanding Resolutions list were outdated, and is re-presented below.

COMMITTEE RECOMMENDATION – ITEM 10.1.18

MOVED Cr Gangell, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be updated and referred to the Ordinary Council Meeting next week, to be received.

Issue ID	Assigned To	Brief Description	Action Taken
28078	Bob Jarvis	OCM – 26/11/08 - Notice of Motion – Cr Gangell: Town Mascot	The CEO will present to the Town's Marketing Group options to promote capital work projects within the Town
29524	Bob Jarvis	Notice of Motion – Cr Pule: Priority Readiness to Fast Track for Funding Projects	Projects included in agenda for Strategic Planning workshop 10 February 2009
29526	Bob Jarvis	OCM - 28/01/09 - Notice of Motion – Cr Gangell: Open Air Market Place	The CEO has co-opted a small group of officers to advance this resolution, and the group will meet during the week commencing 16/02/09
29528	Bob Jarvis	OCM - 31/01/09 - Workshop to develop an effective working arrangement between the CEO and all Councillors	Facilitator appointed, workshop being organised for 21 February.
19671	Graeme Haggart	OCM - 43/12/07 & OCM - 13/07/08 - New Community, Civic and Administration Centre Building	Feasibility study to be presented by February 2009 indicates the financial return from developments in the BIC will not meet the cost of the new Civic building. Further the Government has yet to commit to making available to the Town the realised capital from the process. To achieve the project alternate funding will now require to be sourced and be the basis of the report and is intended to follow the feasibility study being received.
21860	Graeme Haggart	OCM - 21/03/08 - Notice of Motion and Update Pyrton Site	Issue raised directly with Minister on 18 Feb 09. Minister’s staff to respond.
21881	Graeme Haggart	OCM - 44/03/08 - Swan Districts Football Club Inc Licence Agreement	Report to be referred to March 2009 round of meetings.
22867	Graeme Haggart	OCM - 30/04/08 - Notice of Motion, Cr Pule: Survey to Family Services	Report to be presented to the next meeting of the Children and Family Services Committee.
22877	Graeme Haggart	OCM - 42/04/08 - Swan Districts Football Club - Proposal to Fast Track the Redevelopment of Bassendean Oval	Appreciation correspondence received from SDFC and the other party for the diner with expressions of good will and potential JV opportunities. No further action taken in December on this item.
23829	Graeme Haggart	OCM - 29 & 30/5/08 - Proposed Sale of the Masonic Hall in 2008/09	Valuation was received on the 9 February 2009 and a further report will be presented to Council at the March 2009 council meeting.
24533	Graeme Haggart	OCM 32/6/08 - Notice of Motion - Grants from State and Federal Governments	Due to time constraints this matter will be presented to Council in March 2009.
24535	Graeme Haggart	OCM - 35/6/08 & 42/7/08 - Notice of Motion - Eden Hill Shopping Centre	No response received in December. Follow up call made to the Ministers office and copy of correspondence forwarded electronically.
25834	Graeme Haggart	OCM - 9/8/08 - Petition Intersection of Broadway and Ida Street, Bassendean	Finalization of works awaiting Black Spot funding application outcome.
25848	Graeme Haggart	OCM - 31/8/08 - Partnership with Shire of Wiluna	No further action taken - awaiting execution of MOU. Being actioned - ToB providing limited software administration support.
25854	Graeme Haggart	OCM - 52/8/08 - Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences	Council's resolution requires staff review policy on Councillor training. For the information of Councillors, staff are still complying information from other Councils, however the option of "carrying forward" any unused funds should not be considered. Providing sufficient funds in the budget for councillor training should be assessed when considering the budget allocation. It has been suggested that an amount of $5,000 be considered for intrastate and interstate conference. A further report will be presented at the February 2009 meeting.
26553	Graeme Haggart	OCM - 20/12/08, OCM - 41/9/08 - Notice of Motion - Cr Butler – Flying of Aboriginal and Torres Strait Islander Flags	New Council flags, incorporating the Town's Crest have been ordered. Consultation with the Bassendean Regional Cultural Advancement Group being sought on the suitability permanently flying of the ATSI flags. Report delayed pending receipt of the advice.
28077	Graeme Haggart	OCM – 25/11/08 - Notice of Motion – Cr Gangell: Policy on Return of Items to Council	Report to be compiled and referred to Council.
28080	Graeme Haggart	OCM - 30/11/08 - Notice of Motion – Cr Pule: Rolf Harris Drawing	Copyright implications and associated authorities being investigated.
28450	Graeme Haggart	OCM - 28/12/08 - Strategic Planning Workshop Outcomes – 8 November 2008	Workshop held on 10 February 2009.
29055	Graeme Haggart	Question taken on notice	On listening to the meeting recording I note the following questions were not recorded in the minutes: Are the old bitumen tennis courts staying or are they going? The ACEO informed the existing courts are staying until the new courts are built. Why is the lighting from the old courts not being used at the new courts? The MLS advised that the new Australian Stand requires lighting style that produces lower level light spill and projects light closer to the courts only.
11747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Staff were presented with a demonstration on the use of software from INTERPLAN. this software is used by other Local Governments who use the ABEF. The cost of this software is estimated at $50k and at this stage is not included in the budget. It is not considered of a high priority by the DCS given the budgetary constraints.
26554	Michael Costarella	OCM - 42/9/08 - Notice of Motion - Cr Butler - Statutory Financial Reporting	The review undertaken by staff shows that the financial statements provided to council exceeds the statutory requirements and can be further abbreviated. The new format will be presented to Council at its March 2009 meeting.
26556	Michael Costarella	OCM - 45/9/08 - Notice of Motion – Cr Stubbs: Differential Rating	The report will form part of the First Draft of the 2009/10 budget in April/ May 2009.
17964	Simon Stewert-Dawkins	OCM 13/01/09 & OCM 20/9/08, OCM - 13/10/07 - Success Hill Reserve Foreshore Access and Floating Fishing Platform concept Plan	Swan River Trust planning section assessing the detailed Drawings & Specifications prior to issuing conditions for development approval.
24524	Simon Stewert-Dawkins	OCM 11/7/08 - Strategic Streetscape - Policies	Public comment period for the draft Streetscape policies closed on Friday 7th November 2008. Staff are reviewing the feedback received and in early 2009 a report will be presented for Council consideration.
25042	Simon Stewert-Dawkins	OCM - 13/07/08 - Strategic Streetscape – Streetscape Master Plan & Recommended Tree Species Information	Public comment period for the draft Streetscape policies closed on Friday 7th November 2008. Staff are reviewing the feedback received and early in 2009 will provide a report for Council consideration.
25457	Simon Stewert-Dawkins	OCM - 18/7/08 - 1 Surrey Street – (Exploring Residential Use of c1893 & c1952 House) – Conservation Management Plan	On 17th February 2009 a meeting was held with Museums Australia, Conservation consultant and Bassendean Historical Society to discuss the 1 Surrey Street Conservation Management Plan which includes the proposal to place a caretaker in the residence. Follow up report to be presented to the March 2009 Council meeting for consideration.
25845	Simon Stewert-Dawkins	OCM 27 & 28/8/08 - Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy	Public comment period for the draft Outdoor Eating Facilities in Public Places policy closes Friday 19th December 2008. Feedback will be collated early in 2009 and a report submitted for Council consideration
28451	Simon Stewert-Dawkins	OCM - 30/12/08 - Crs' Workshop - Alf Faulkner Hall & Toilets	Application submitted to Federal Government Regional & Local Government Infrastructure Program for $139,000 grant to supplement funds already allocated to construct new roof and toilets
4195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield	The Ministry of Housing have provided details showing the partial upgrading of the Right-of-Way.
4216	Brian Reed	OCM - 14 & 15/01/09 & OCM - 30/03/06 - Maylands to Guildford Transit Orientated Development Study	The Ashfield Station Precinct Plan consultation strategy is subject to report to the February Standing Committee meeting.
4221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 - Bassendean Town Centre Area Strategy	Feasibility study has been completed. Study to be presented to Council in February 2009 together with implementation options.
4940	Brian Reed	OCM - 14/12/08, OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines	Manager Development Services has met with owner and written to him requesting that the cash in lieu payment and cost of valuation be paid to Council
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	The revocation of Town Planning Scheme No 4a will be further investigated in the first quarter of 2009 following the consideration of legal advice and referred to Council in March/April 2009.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Response received from DPI advising of no objection to road closure which has been passed on to State Land Services.
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Modified DAP passed to the WAPC for their endorsement
16645	Brian Reed	OCM - 12/9/08, OCM 36/08/07 & OCM 37/11/07– Land Acquisition and Disposal within Town Planning Scheme No 4A	Council resolution in terms of alternate treatment for the land to be subject to a report in March 2009.
22859	Brian Reed	OCM 10/01/09 & OCM - 9/4/08 - Proposed Closure of Pedestrian Accessway (PAW) - Chesterton Road & Broadway, Bassendean	Details of Council resolution to be passed to Landgate W/e 21 Feb 2009.
25836	Brian Reed	OCM - 12/8/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA	Landgate and DPI advised of Council decision
26555	Brian Reed	OCM - 44/9/08 - Notice of Motion - Cr Butler – Retaining Trees and Natural Flora on private property	No progress on this matter, likely to be reported to Council in March/April.
27971	Brian Reed	OCM - 12/11/08 - Proposed Amendment No. 1 to Local Planning Scheme No. 10 - Introducing the R Inner City Code to the Town Centre Zone	The amendment is currently on statutory advertising - likely to be subject to a report in March/April 2009.
29071	Brian Reed	Proposed Closure of a Portion of ROW 6 26 Scaddan & 33 Broadway	To be implemented W/e 21 February 2009.
29514	Brian Reed	OCM - 8/01/09 - Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site – Lots 9 & 10 (Nos. 41- 43) Pearson Street Ashfield	Owners have paid cash-in-lieu amount and valuation fee. Have also requested Landgate to review the valuation amount.
23834	Christine Devereux	OCM - 51/5/08 - Notice of Motion: Development of Policy on Carbon Emissions	EMRC advise that once the Federal and State Government have finalised developing the National Greenhouse & Energy Reporting System and the National Emissions Trading Scheme, then member Councils may consider and commence the development of a Carbon policy. No further action taken at this time.
26558	Greg Neri	OCM - 50/9/08 - Tendering for Stream Services Provision	Stream Services tender developed and submitted. Results of tender process by end of March 09. Model to be implemented if successful
21856	Ian McDowell	OCM - 17/03/08 - Alf Faulkner Hall – New Public Toilet and Roof	MAS meeting with Design Consultant on 11 February 2009 to discuss Tender documents. Consultant has provided Addendum to specification for consideration at the meeting. Tender documents to be prepared and advertise in Feb/Mar 2009. CEO has delegated authority to award Tender.
28444	Ian McDowell	OCM - 11/12/08 - RFT CC055-2008/09 BIC Reserve – Plexipave Tennis Courts, Fencing & Lighting	Tender has been awarded. Recommend deletion.
21839	Kallan Short	0CM - 9/03/08 - Street – Awnings Requiring Remedial Works	property owners have advised that remedial works on most properties have been completed. A follow up inspection will be conducted by staff shortly. The property owners note that works are outstanding on the property at 10-12 Old Perth Road.
26541	Kallan Short	OCM - 7/9/08 - Private Swimming Pool Inspection Program	3 Seventh Avenue has achieved compliance by emptying their pool. 40 Devon Road and 87 Penzance are expected to achieve compliance shortly. 51 Hardy Road and 6 Devon have not achieved compliance and have offered no commitment to do so, even after receiving notice from the Town's solicitors advising prosecution would commence should they not resolve the matter within 30 days. Our solicitors have been instructed to commence prosecution against these property owners, they have issued us with instruction to supply further details to assist them in this process. This information is being collected by staff and will be provided to the Town's solicitors shortly.
29519	Ken Cardy	OCM - 11/01/09 - Security Monitoring and Maintenance of Security Equipment	Letters sent to successful and unsuccessful tenderers. Recommend deletion.
29520	Ken Cardy	OCM - 12/01/069 - RFT CC052/2008-09 – Construction of intersection roundabout Walter Rd East & Iolanthe Street, Bassendean	Letter sent to successful and unsuccessful Tenderers. Recommend deletion.
23821	Leah Pearson	OCM - 25/5/08 - Natural Environment Policies	Community consultation period has closed. Comments being incorporated into policies.
26546	Leah Pearson	OCM - 14/9/08 - Local Biodiversity Strategy – Town of Bassendean, City of Bayswater, City of Belmont	Community Consultation period has closed for Bassendean. Waiting on Belmont and Bayswater to close Community Consultation Periods. Once all community consultation periods are closed comments will be incorporated into the Local Biodiversity Strategy by the Consultant.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Only two sets of obstructions remain. in the ROW. In one case Owners have requested an extension to 30 January 2009 to remove the fences etc due to the holiday period. Letters to be sent to owners not complying in the first week of February 2009, giving final warning prior to legal action
13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	The notice shall be issued and the Towns solicitors will advise of the outcome of the notice period. Failing compliance by the landowner a subsequent court prosecution for the breach of the Scheme will commence.
16629	Michael Whitbread	OCM - 9/01/09 & OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Adjoining owners advised of Council decision and quotes obtained to appoint surveyor and settlement agent.
19655	Michael Whitbread	OCM - 11/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean	The matter has been successfully prosecuted with cost being awarded to the Town and a fine imposed. The defendant has paid these costs. However, as the fence remains to be modified the Towns solicitors are pursuing the matter with further legal action.
24522	Patrick Quigley	OCM - 9/6/08 - BIC Reserve Tennis Facilities	The tender has now been evaluated and signed off by the Town. The contractors will now commence work. Recommend deletion.
25051	Patrick Quigley	OCM - 31/7/08 - Notice of Motion: Cr Butler - Ashfield Reserve Lighting	A report on the feasibility of providing additional lighting at Ashfield Reserve is included within the February 2009 Standing Committee Agenda. Recommend deletion.
25054	Patrick Quigley	OCM - 34/7/08 - Notice of Motion: Cr Gangell - Biodegradable Products at Functions and Events	The report on the feasibility of using biodegradable products for public events and functions was considered at the February round of meetings. Recommend deletion.
25056	Patrick Quigley	OCM - 36/7/08 - Notice of Motion: Cr Stubbs - Ticket Gate, Steel Blue Oval Bassendean	Leisure Services Officers have scheduled to submit a report to Council on the establishment of an additional ticket gate at Steel Blue Oval Bassendean in March 2009.
25841	Patrick Quigley	OCM 18, 19 & 20/8/08 - Alf Faulkner Hall Redevelopment Feasibility Study	The Town is currently reviewing which building maintenance enhancements required at Alf Faulkner Hall can be undertaken with available funds in the 2008/09 Council Budget. Quotes will be sought for the capital works enhancements required for the Hall and referred to the 2009/10 Council Budget for consideration.
28079	Patrick Quigley	OCM - 27/11/08 - Notice of Motion – Cr Gangell: Credit Card Transaction Scheme	The Town's Corporate Services and Leisure Services have commenced research into the viability/legality of implementing a credit card transaction scheme for local sporting and community groups. It is anticipated that feedback can be presented to Council in early to mid 2009.
28441	Patrick Quigley	OCM - 8/12/08 - Jubilee Reserve Fencing	Project is being referred to the 2009/10 Council Budget for consideration.
28452	Patrick Quigley	OCM 32/12/08 - Cultural Development Advisory Committee Meeting held on 3 December 2008	Officers have noted that artworks and photographs will be eligible to be included within exhibitions facilitated by the Town from 2010. Community Events Sponsorship contracts finalised. Artists involved in the 2009 Sculpture Park Exhibition Project advised about acceptance of designs. Report on the feasibility of establishing an arts centre in Bassendean is being presented to Council in May 2009. Australia Day Council of WA advised to arrange award for the nominee approved for Bassendean and arrangements made to present award at Town's AD event at Ashfield Reserve on 26 Jan 2009. Recommend deletion.
29525	Patrick Quigley	OCM 26/01/09 - Notice of Motion – Cr Pule: To reconsider Item 10.1.4 Review of Community Venue Hire Procedure – Additional Information from OCM of 16 December 2008	The new security fees are being advertised to the public in February 2009. Funds have been sought in the budget review to include an allocation for security services for high risk functions within the Town's facilities. Recommend deletion.
29527	Patrick Quigley	OCM - 28/01/09 - Notice of Motion – Cr Gangell: Summer Movies	The Town has commenced research into the viability of re-introducing outdoor movies in Bassendean. It is anticipated that a report can be presented to Council in April 2009.
28448	Philip Baker	OCM - 16/12/08 - Review of the Library Services	Reports to be presented to Marketing Committee in March 2009 concerning signage and marketing strategy.
17968	Robert Gray	OCM - 10/02/08 - Deep Sewerage in the industrial area	Survey of 33 firms in old industrial area of Bassendean was carried out and 11 responses were received for a good 33% response rate. Responses were overwhelmingly in favour of deep sewerage for reasons such as cost saving, improved land values and environmental protection. In conjunction with EMRC Economic Development Officers' Group, we are now awaiting the results of the same survey which the City of Swan and the Shire of Mundaring intend to carry out. The results, when combined with the TOB data, will carry more weight with government.
25853	Sharna Murton	OCM - 49 & 50/8/08 - CCTV Security Monitoring - Ranger Vehicles	Final report prepared and ready for distribution.
29523	Yvonne Zaffino	OCM - 24/01/09 - Refreshments at Meetings	Council resolution noted. Refreshments will be provided at future SC and OC meetings. Recommend deletion.

10.1.19 SC – 19/02/09 - Calendar for March 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for March 2009 be adopted.

Additional Information

An addition has been made to the Calendar and is shown the Alternative Officer Recommendation below.

ALTERNATIVE OFFICER RECOMMENDATION - ITEM 10.1.19

That the Calendar for March 2009, with the following addition, be adopted:

Tue 3 Mar 7.00pm Councillors’ Information Workshop

- EMRC Resource Recovery Project - Expression of Interest Process Presentation

- Town Centre Area Strategy - Feasibility Study

10.1.20 SC – 20/02/09 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Butler, Seconded Cr Brinkworth, that the report on the use of the Common Seal be received.

10.1.21 SC – 21/02/09 - Notice of Motion – Cr Pule: Zero Tolerance on Graffiti and Cost Recovery

COMMITTEE RECOMMENDATION – ITEM 10.1.21

MOVED Cr Pule, Seconded Cr Klein, that:

The Town of Bassendean join with Bayswater and other Local Governments in the Region of a Zero Tolerance Policy towards Graffiti.
The Town of Bassendean approach WALGA to advocate zero tolerance on Graffiti and Effective Cost Recovery for the Region.
The Town of Bassendean request that WALGA lobby the State Government for effective cost recovery for financial outlays on Graffiti by Local Governments, including full financial cost recoveries from the perpetrators of Graffiti and where they are under age, their parents.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC – 22/02/09 - Town Centre Area Strategy - Feasibility Study (Ref: LUAP/PLANNG/2 – Brian Reed, Manager Development Services)

This matter is considered to be with members of the public excluded from the Chamber in accordance with Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person.

OFFICER RECOMMENDATION – ITEM 14.1

That that Council adopts the Standing Committee Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 17 February 2009.

At the Standing Committee, it was agreed to hold a Councillors’ Information Workshop to discuss this item further.

COMMITTEE RECOMMENDATION – ITEM 14.1

MOVED Cr Stubbs, Seconded Cr Yates that:

1. Council receives The Bassendean Town Centre Feasibility study dated November 2008, prepared by Syme Marmion and Co; and

2. Council conducts a workshop prior to progressing the project further.

14.2 SC – 23/02/09 - Land Acquisition and Disposal within Town Planning Scheme No 4A (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services)

This matter is considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (ii) of the Local Government Act as the officer report discusses a matter that if disclosed, would reveal information that has a commercial value to a person.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

MOVED Cr Stubbs, Seconded Cr Klein, that Council adopts the Officer/Committee Recommendation, as shown in the Confidential Standing Committee Minutes of 17 February 2009.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 24 March 2009.