Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 16 December 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR GRAEME HAGGART

ACTING CHIEF EXECUTIVE OFFICER

12 December 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 25 November 2008

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 25 November 2008, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 25 November 2008, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 9 December 2008

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 9 December 2008, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 18 November 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 9 December 2008.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 9 December 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.6, 10.1.7, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22, 10.1.23, 10.1.24, 10.1.25, 10.1.26, 10.1.27, 10.1.28, 10.1.29, 10.1.30 and 10.1.31:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	4.1	Request for Leave of Absence – Cr Gangell	SC - 1/12/08	Carried Unanimously 6/0
10.1.6	10.4	RFT CC055-2008/09 BIC Reserve – Plexipave Tennis Courts, Fencing & Lighting	SC – 6/12/08	Carried Unanimously 6/0
10.1.7	10.5	Proposed Seven Bedroom Adult Respite House (Residential Building) Lot 703; 66 Broadway, Bassendean	SC – 7/12/08	Carried Unanimously 6/0
10.1.11	10.9	Review of the Library Service	SC – 11/12/08	Carried Unanimously 6/0
10.1.12	10.10	Annual Report for the Year Ended 30 June 2008	SC – 12/12/08	Carried Unanimously 6/0
10.1.13	10.11	Trust and Reserve Funds	SC – 13/12/08	Carried Unanimously 6/0
10.1.14	10.12	Proposed Town of Bassendean Flag	SC – 14/12/08	Carried Unanimously 6/0
10.1.15	10.13	Bassendean Youth Advisory Council Meeting held on 4 November 2008	SC – 15/12/08	Carried Unanimously 6/0
10.1.16	10.14	Audit & Risk Management Committee Meeting held on 12 November 2008	SC – 16/12/08	Carried Unanimously 6/0
10.1.17	10.15	Children and Family Services Committee Meeting held on 12 November 2008	SC – 17/12/08	Carried Unanimously 6/0
10.1.18	10.16	Bassendean Local Emergency Management Committee Meeting held on 19 November 2008	SC – 18/12/08	Carried Unanimously 6/0
10.1.19	10.17	Economic Development Advisory Committee Minutes of 26 November 2008	SC – 19/12/08	Carried Unanimously 6/0
10.1.20	10.18	Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 13 November 2008	SC – 20/12/08	Carried Unanimously 6/0
10.1.21	10.19	Seniors’ Week Coordinating Committee Meeting held on 20 November 2008	SC – 21/12/08	Carried Unanimously 6/0
10.1.22	10.20	Strategic Planning Workshop Outcomes – 8 November 2008	SC – 22/12/08	Carried Unanimously 5/0
10.1.23	10.21	Councillors’ Information Workshop held on 1 December 2008	SC – 23/12/08	Carried Unanimously 5/0
10.1.24	10.22	Access & Inclusion Committee Meeting held on 3 December 2008	SC – 24/12/08	Carried Unanimously 5/0
10.1.25	10.23	Cultural Development Advisory Committee Meeting held on 3 December 2008	SC – 25/12/08	Carried Unanimously 5/0
10.1.26	10.24	Accounts for Payment	SC – 26/12/08	Carried Unanimously 5/0

10.1.27	10.25	Financial Statement for the Period Ended 30 November 2008	SC – 27/12/08	Carried Unanimously 5/0
10.1.28	10.26	Determinations Made by the Manager Development Services and Reported to Council	SC – 28/12/08	Carried Unanimously 5/0
10.1.29	10.27	Implementation of Council Resolutions	SC – 29/12/08	Carried Unanimously 6/0
10.1.30	10.28	Calendar for January 2009	SC – 30/12/08	Carried Unanimously 6/0
10.1.31	10.29	Use of the Common Seal	SC – 31/12/08	Carried Unanimously 6/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.2	8.0	Declaration of Interest	SC – 2/12/08	Carried 3/2
10.1.3	10.1	Jubilee Reserve Fencing Declaration of Interest	SC – 3/12/08	Carried Unanimously 6/0
10.1.4	10.2	Review of Community Venue Hire Procedures – Additional Information Absolute Majority Vote Required	SC – 4/12/08	Carried 4/2
10.1.5	10.3	Minor Amendments to Licence Agreement Conditions for New Year’s Eve Concert 2008 at Steel Blue Oval, Bassendean Absolute Majority Vote Required	SC – 5/12/08	Carried Unanimously 6/0
10.1.8	10.6	Proposed Closure of a Portion of ROW 6 at the Rear of 26 Scaddan Street and 33 Broadway, Bassendean	SC – 8/12/08	Carried 4/2
10.1.9	10.7	Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202 (Nos. 1-5) Troy Street, Bassendean	SC – 9/12/08	Carried 5/1
10.1.10	10.8	Ashfield Parade Reserve and Pickering Park – Riverbank Grant Funding Received Absolute Majority Vote Required	SC – 10/12/08	Carried Unanimously 6/0
10.1.32	12.1	Notice of Motion – Cr Pule	SC – 32/12/08	Carried 4/3

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/12/08 - Request for Leave of Absence – Cr Gangell

COMMITTEE RECOMMENDATION – ITEM 10.1.1

MOVED Cr Stubbs, Seconded Cr Pule, that Cr Gangell be granted Leave of Absence from 15 to 19 December 2008.

10.1.2 SC – 2/12/08 - Declaration of Interest – Cr Piantadosi

COMMITTEE RECOMMENDATION – ITEM 10.1.2

MOVED Cr Gangell, Seconded Cr Pule, that in accordance with the Local Government Act, Cr Piantadosi’s interest be considered a trivial matter.

10.1.3 SC – 3/12/08 - Jubilee Reserve Fencing (Ref: PARE/MAINT/6 – Ian McDowell, Manager Asset Services & Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Considers the following projects during the 2009/10 Capital Budget deliberations:

a) The removal of approximately 150 lineal metres of the existing 1.8 metre high external perimeter fence in Jubilee Reserve;

b) The replacement of approximately 40 lineal metres of the existing 1.8 metre high perimeter fence on the Northmoor boundary of the southern most soccer pitch to act as a safety barrier;

c) The installation of post and rail or bollard fencing on the Northmoor Road boundary of Jubilee Reserve to act as a barrier onto the reserve following removal of the existing 1.8 metre external fence; and

2. Advises the Bassendean Caledonian Soccer Club that in accordance with the Public Open Space Strategy, the cost of the construction of the eastern boundary of the 1 metre fence be met by the Club.

10.1.4 SC – 4/12/08 - Review of Community Venue Hire Procedures – Additional Information (Ref: COUP/USAGE/7 - Travis Moore, Recreation Development Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Gangell, Seconded Cr Pule, that Council:

Advertises and implements a new security fee of $80 p/hour and increases the community venue hire maximum bond amount to $3,000 for the Cyril Jackson Recreation Centre and $1,500 for the Bassendean Community Hall, Alf Faulkner Hall and Seniors & Community Centre;
Enters into an agreement with a licenced security firm for the provision of a “caretaker” role for all functions of a high/very high risk nature; and
Amends the 2008/09 Budget to include an income and expenditure account of $5,000 for the contracting of a security company; and
Authorises the expenditure in accordance with Section 6.8 of the Local Government Act.

TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER CLAUSE 6.8 AND 6.16(3) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES PREVIOUSLY ADOPTED BY COUNCIL.

10.1.5 SC – 5/12/08 - Minor Amendments to Licence Agreement Conditions for New Year’s Eve Concert 2008 at Steel Blue Oval Bassendean (Ref: COUP/USAGE/3 - Graeme Haggart, Acting Chief Executive Officer & Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Gangell, Seconded Cr Pule, that Council endorses the minor amendments to be made to the Licence Agreement terms & conditions, as stated in the Officer Report to the Standing Committee Agenda of 9 December 2008, for the New Year’s Eve Concert at Steel Blue Oval Bassendean on Wednesday 31 December 2008.

10.1.6 SC – 6/12/08 - RFT CC055-2008/09 BIC Reserve – Plexipave Tennis Courts, Fencing & Lighting (Ref: PARE/TENDNG/11– Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Butler, Seconded Cr Pule, that Council:

1. Delegates to the Acting CEO (or the CEO as the case may be) the power to award Tender CC055-2008/09 within the allocated budget, for the construction of two new Plexipave tennis courts, including fencing and lighting, at the BIC Reserve, to the Tenderer he considers to be the most advantageous to Council; and

2. Acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the Councillors’ Bulletin.

POINT 1 TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.42 OF THE LOCAL GOVERNMENT ACT TO DELEGATE POWERS TO THE CEO.

10.1.7 SC – 7/12/08 - Proposed Seven Bedroom Adult Respite House (Residential Building) Lot 703; 66 Broadway, Bassendean, Owner: Department of Housing and Works, Applicant: Broadhurst & Bott Architects (Ref: DABC/BDVAPPS/2008-188 – Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

MOVED Cr Gangell, Seconded Cr Butler, that:

Council grants planning consent for a Proposed Seven Bedroom Adult Respite House (Residential Building) Lot 703 (66) Broadway; Bassendean, subject to the following conditions:

1. This consent relates to the amended plan received by Council on 24 November 2008;

2. The issue of a building licence prior to the commencement of any on site works;

3. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

4. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

5. All stormwater being retained on site;

6. The issue of a building licence prior to the commencement of any on-site works;

The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services, unless the applicant has entered into an agreement with Council to comply with those conditions within a specified period;
In the event that a shortfall in on site parking develops due to the use of the site, the applicant shall provide sufficient additional on site parking bays to the satisfaction of Council; and
Prior to the issue of a building licence, the applicant shall lodged a notification under Section 70A of the Land Administration Act on the title of the land, advising purchasers of the site, that the current development has a shortfall in parking that may influence the permissibility of future uses on the site.

10.1.8 SC – 8/12/08 - Proposed Closure of a Portion of ROW 6 at the Rear of 26 Scaddan Street and 33 Broadway, Bassendean, Applicant: H I Piller (Ref: ROAD/STMNGT/4 – Brian Reed, Manager Development Services)

OFFICER RECOMMENDATION – ITEM 10.1.8

That Council initiates closure of part of Right of Way No 6 adjoining 28 Scaddan Street and 35 Broadway Bassendean, in accordance with the procedures outlined in the Land Administration Act 1997.

Footnote:

It should not be assumed at this stage that Council will support the eventual closure of the ROW, but is merely prepared to initiate a process to ascertain the feasibility of closure.

At the Standing Committee meeting, this item was deferred pending information on the gate that has been provided, the opportunity for Councillors to inspect the entirety of the right of way and information on the potential closure of the whole right of way.

COMMITTEE RECOMMENDATION – ITEM 10.1.8

MOVED Cr Brinkworth, Seconded Cr Pule, that this matter be deferred pending further information and be considered at the Ordinary Council meeting to be held on 27 January 2009.

10.1.9 SC – 9/12/08 - Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202 (Nos. 1-5) Troy Street, Bassendean, Owner/Applicant: Department of Housing & Works (Ref: WAPC 134676/LUAP/POLCY/1 – Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Gangell, Seconded Cr Pule, that Council accepts the payment of $212,000 as satisfying the requirements of condition 1 of the approval WAPC 134676 dated 4 July 2007 for the subdivision of Lot 202; No. 1 to 5 Troy Street, Bassendean.

10.1.10 SC – 10/12/08 - Ashfield Parade Reserve and Pickering Park – Riverbank Grant Funding Received (Ref: - GRSU/APPS-D/5 –(Director Operational Service , Simon Stewert-Dawkins; Environmental Officer , Leah Pearson)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that Council :

1. Accepts the additional grant funding from the Swan River Trust of $115,914 for Ashfield Parade Reserve and $47,000 for Pickering Park;

2. Amends the 2008/09 Budget to reflect the income received from the grant funds; and

3. Approves the expenditure of the funds in accordance with Section 6.8 of the Local Government Act.

TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER CLAUSE 6.8 OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND COUNCIL’S ADOPTED BUDGET.

10.1.11 SC – 11/12/08 - Review of the Library Services (Ref: – Phil Baker, A/Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Gangell, Seconded Cr Brinkworth, that:

1 Council acknowledges a high satisfaction rating in the community for the Bassendean Memorial Library;

2. The Library and Information Services marketing strategy for its physical and electronic services be reviewed.

3. The Bassendean Memorial Library internal and external signage be reviewed and referred for consideration in the draft 2009/10 Budget;

4. Council endorses the development of the Bassendean Memorial Library staff technology training programme; and

5. Council receives the review of the Bassendean Memorial Library.

10.1.12 SC – 12/12/08 - Annual Report for the Year Ended 30 June 2008 (Ref: FINM/AUD/7 – Graeme Haggart, A/Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Adopts the Town of Bassendean’s Annual Report, including the audited Annual Financial Statements for the year ended 30 June 2008; and

2. Holds its General Meeting of Electors on Tuesday, 3 February 2009.

10.1.13 SC – 13/12/08 - Trust and Reserve Funds (Ref: – Mike Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Gangell, Seconded Cr Butler, that the information on the Reserve and Trust Funds, be received.

10.1.14 SC – 14/12/08 - Proposed Town of Bassendean Flag (Ref: GOVN/CCLMEET/6 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Butler Seconded Cr Pule that Council approves the manufacture of 4 fully-sewn Council flags, incorporating the Town’s Crest, on woven polyester, at a total cost of $3,092 to be charged to Account number 391325 – Public Relations.

10.1.15 SC – 15/12/08 - Bassendean Youth Advisory Council Meeting held on 4 November 2008 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Brinkworth, Seconded Cr Gangell, that the report on the meeting of the Bassendean Youth Advisory Council held on 4 November 2008, be received.

10.1.16 SC – 16/12/08 - Audit & Risk Management Committee Meeting held on 12 November 2008 (Ref: GOVN/CCLMEET/1 –Mike Costarella Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Butler, Seconded Cr Brinkworth that Council receives the report on a meeting of the Audit and Risk Management Committee held on 12 November 2008, be received.

10.1.17 SC – 17/12/08 - Children and Family Services Committee Meeting held on 12 November 2008 (Ref: GOVN/CCLMEET/24 – Phil Baker, A/Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

MOVED Cr Butler, Seconded Cr Pule, that the report on a meeting of the Family and Children Services Committee held on 12 November 2008, be received.

10.1.18 SC – 18/12/08 - Bassendean Local Emergency Management Committee Meeting held on 19 November 2008 (Ref: GOVN/CCLMEET12 – Graeme Haggart, Acting Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

MOVED Cr Pule, Seconded Cr Brinkworth, that that the report on a meeting of the Bassendean Local Emergency Management Committee held on 19 November 2008, be received.

10.1.19 SC – 19/12/08 - Economic Development Advisory Committee Minutes of 26 November 2008 (Ref: GOVN/CCLMEET/13 - Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Piantadosi, that Council notes that a quorum was not reached for the Economic Development Advisory Committee scheduled to meet on 26 November 2008.

10.1.20 SC – 20/12/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 13 November 2008 (Ref: GOVN/CCLMEET/11 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.20

That Council:

Implements a clause in the conditions of hire for the Cyril Jackson Recreation Centre stating that high risk functions require a minimum of two security personnel from licensed security firms for the first 100 patrons and one additional security personnel from licensed security firms for each subsequent 100 patrons; and

2. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 November 2008.

Point 1 of the Officer Recommendation was previously discussed earlier in the Standing Committee meeting and therefore was not required to be considered.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Pule, Seconded Cr Brinkworth that Council receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 November 2008.

10.1.21 SC – 21/12/08 - Seniors’ Week Coordinating Committee Meeting held on 20 November 2008 (Ref: RECC/EVMNGT/7– Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

MOVED Cr Gangell, Seconded Cr Butler, that Council receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 20 November 2008.

10.1.22 SC – 22/12/08 - Strategic Planning Workshop Outcomes – 8 November 2008 (Ref: GOVN/CCLMEET/1 – Graeme Haggart, Acting Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

MOVED Cr Gangell, Seconded Cr Pule that Council notes the discussions held at the Strategic Planning Workshop held on 8 November 2008 and looks to conducting a further workshop to finalise the revised Strategic Plan for the Future to be conducted on 10 February 2009.

10.1.23 SC –23/12/08 - Councillors’ Information Workshop held on 1 December 2008 (Ref: GOVN/COUNCLS/2 - Simon Stewert-Dawkins)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23

MOVED Cr Gangell, Seconded Cr Pule that Council:

1. Receive the report on a Councillors’ Information Workshop held on 1 December 2008;

2. The 2008/09 Budget be amended to include the additional grant funding of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall;

3. The expenditure of $139,000 for the construction of the new roof and new toilets at Alf Faulkner Hall be authorised with Section 6.8 of the Local Government Act 1995.

TO BE CARRIED BY AN ABSOLUTE MAJORITY UNDER SECTION 6.8 OF THE LOCAL GOVERNMENT ACT 1995 TO EXPEND FUNDS NOT LISTED IN THE ADOPTED BUDGET.

10.1.24 SC – 24/12/08 - Access & Inclusion Committee Meeting held on 3 December 2008 (Ref: GOVN/CCLMEET16 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

MOVED Cr Brinkworth Seconded Cr Gangell, that Council receives the report on a meeting of the Access & Inclusion Committee held on 3 December 2008.

10.1.25 SC – 25/12/08 - Cultural Development Advisory Committee Meeting held on 3 December 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25

MOVED Cr Butler, Seconded Cr Brinkworth, that:

Council endorses that future exhibitions facilitated by the Town, incorporate a combination of artworks and photographs and that the combined exhibition be considered on a biennial basis, starting from 2010;
Council provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Broadway 11 Band, to assist in undertaking old time tea dances in 2009, and that a sponsorship agreement is prepared between the Town and the Band to outline the conditions of the sponsorship;
Sponsorship of $1,000 under the Community Events Sponsorship Program, be provided to St Josephs Catholic Church, to assist with a Community Procession in December 2008 and that a sponsorship agreement is prepared between the Town and the Church to outline the conditions of the sponsorship;
Council notes that the Committee has exercised its delegated authority to accept the designs for the Sculpture Park Exhibition Project being held at Sandy Beach Reserve in March 2009 from the following artists: Daniel Iley – Floodplain; John Grono – Parabola; Paula Christoffanin – Paper Boat; Peter Zappa – Intension; Melanie Maclou – No 1: Peace; Marie Hammat – Flight; Chriss Middleton – Land; Michael Jurotte – After Manet Picnic on the Grass; and David Stockdale – Vortex 1;
A future report be provided in relation to establishing an Arts Centre within the Town, incorporating possible locations, funding sources, income streams and partnerships and/or shared use opportunities;
A Premier’s Australia Day Active Citizenship Award be awarded to the nominee listed on the Confidential Attachment to the Standing Committee Agenda of 9 December 2008; and
The report on a meeting of the Cultural Development Advisory Committee held on 3 December 2008, be received.

10.1.26 SC – 26/12/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.26

MOVED Cr Brinkworth, Seconded Cr Butler, that vouchers:

82543-82579 Municipal Fund – Commonwealth Bank

5837-5842 Trust Fund

3892-4168 Municipal Fund – EFT Vouchers

totalling $1,283,803.30 for payment.

10.1.27 SC – 27/12/08 - Financial Statements for the Period Ended 30 November 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.27

MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The Financial Reports for the period ended 30 November 2008, be received:

2. The Investment Report for the period ended 30 November 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $18,066.18 for the period to 30 November 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $148,236.93 as at 30 November 2008, be received.

10.1.28 SC – 28/12/08 - Determinations Made by the Manager Development Services and Reported to Council (Ref: LUAP/PROCED/1 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28

MOVED Cr Pule, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.29 SC – 29/12/08 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.29

MOVED Cr Brinkworth, Seconded Cr Gangell, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.1.30 SC – 30/12/08 - Calendar for January 2009 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.30

MOVED Cr Brinkworth, Seconded Cr Butler, that the Calendar for January 2009 be adopted.

10.1.31 SC – 31/12/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.31

MOVED Cr Brinkworth, Seconded Cr Pule, that the report on the use of the Common Seal be received.

10.1.32 SC – 32/12/08 - Notice of Motion – Cr Pule

COMMITTEE RECOMMENDATION – ITEM 10.1.32

MOVED Cr Pule, Seconded Cr Gangell, that Council reviews the preparedness of projects under or for consideration to establish a three tiered, methodical approach of:

1. Classifying projects as:

a) New Projects or Assets Classification;

b) Existing Projects or Assets for Refurbishment Classification; and

c) Maintenance & Demolitions Classification.

2. Under each classification develop a three phase system of:

a) Preparation & Planning Phase;

b) Consultation & Design Phase; and

c) Construction Phase.

3. That costings be prepared under:

a) Overall Project Costings; and

b) Three phased breakdown costings

4. That Council’s schedule be to make a decision at the Ordinary Council meeting for Tuesday 16 December for implementation by Ordinary Council meeting on 27 January 2009.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Piantadosi

Cr Piantadosi has advised in writing that he wishes to move the following motion at this meeting:

“That:

1. Council instructs the A/CEO to supply a list to all Councillors, a list of all the property owners in Old Perth Road; and

2. The A/CEO organise a date for Councillors and the owners to meet and discuss new Town Planning Scheme No. 10 and determine future directions as suggested by property owners following such consultation.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 Appointment of New CEO (Ref: HR/ Recruit/29- Anne Lake, Anne Lake Consulting )

This matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affair of a person and a contract that may be entered into..

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 27 January 2009.