Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

ORDINARY COUNCIL MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 26 AUGUST 2008, AT 7.00PM

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

Her Worship the Mayor, Cr Tina Klein declared the meeting open and welcomed all those in attendance including the new representative from the Press.

2.0 PUBLIC QUESTION TIME

Mr Don Yates, 10 Thompson Road, Bassendean

Mr Yates referred to the Town’s signage and asked the following questions:

Is there any reason why the Town’s Vehicles don’t have “Eyes on the Street” stickers attached like those used at the City of Swan?

The Director Operational Services advised that the Town is involved in this programme and some signage already exists on Ranger vehicles.

When will the Town erect the appropriate signage for the Jarrah Dieback initiative at Success Hill?

The Director Operational Services advised that Success Hill has been identified for the Jarrah Dieback initiative within the Bushland Management Plan, however, the exact location is yet to be substantiated with further analysis required to be undertaken.

Does the Town have a name for the Skateboard Park and if so, does a sign exist stating the name?

The Acting CEO advised that the Skateboard Park has not been officially named and that signage at this site is directed more at safety and community expectations.

Can the programme previously indicated by the CEO that would see the Town’s signage promote such things as tourism and other related areas be revisited?

The Director Corporate Development left the Chamber, the time being 7.05pm and returned at 7.06pm.

The Director Operational Services advised that there is some signage information regarding styles of signs, however, there is currently no specific signage programme.

The Acting CEO added that there is a section in the Marketing Plan that relates to signage and the co-ordination of signage. Recently, however, the Town’s logo has been refreshed and there is a need to ensure that this is integrated into the design of the Town’s signage within the Marketing Plan.

Mr Yates referred to the revamp of the Senate Federally and asked if the Town would consider adopting some of the proposed changes, specifically the fobbing off of questions at public question time and encouraging follow up questions.

The Mayor advised that to date it has not been contemplated by Council, however, thought will be given to the concept.

Mr Yates queried if his outstanding questions would be answered.

The Acting CEO requested Mr Yates to communicate directly with him outside the meeting and he will ensure that responses are provided to his questions.

Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill

Mr Dreyer referred to the Standing Committee supporting papers, particularly item 4221 Bassendean Town Centre Area Strategy Feasibility Study due for completion in August, and asked if the study related to the whole Town Strategy or particular aspects.

The Manager Development Services advised that the Study has not yet been completed and relates to substantial public land covered by the Town Centre Area Strategy, such as Bassendean Oval, BIC, Wilson Street carpark and land at the railway station.

Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill

Mrs Dreyer referred to item 10.1.1 – Intersection of Broadway and Ida Street and queried how many accidents had occurred at this location.

The Director Operational Services took this question on notice.

Mrs Dreyer referred to the intersection of Morley Drive and Wicks Street where the Town is doing up the verge and asked if Council would consider shifting the first lot of trees along so as not to block the view of the traffic.

The Director Operational Services advised that Officers of the Town, together with the City of Bayswater, are currently looking at the landscape and will note Mrs Dreyer’s suggestion.

Mr Don Yates, 10 Thompson Road, Bassendean

Mr Yates queried what the Town is doing about accessing some of the $75 million made available under the Climate Change Program, particularly in relation to the proposed Red Hill Waste Management Facility.

The Director Operational Services advised that the Town is aware of the funding, however the facility is proposed by another organization and not through the Town of Bassendean.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Present

Councillors

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell, Deputy Mayor

Cr Michelle Stubbs

Cr Lynda Butler

Cr Sam Piantadosi

Cr Gerry Pule

Officers

Mr Graeme Haggart Acting CEO

Mr Mike Costarella Director Corporate Services

Mr Simon Stewert-Dawkins Director Operational Services

Mr Phil Baker Acting Director Community Development

Mr Brian Reed Manager Development Services

Mr Ian McDowell Manager Asset Services

Mrs Cathy Muraszko Minute Secretary

Apologies

Cr Chris Merfield

Cr Mary Elgar

Mr Gary Evershed, CEO

Leave of Absence

Cr A Brinkworth

Public

Eight members of the public were in attendance.

Press

One member of the Press was in attendance.

4.0 DEPUTATIONS

Cr Pule disclosed an interest affecting impartiality as he is a member of the Maltese Club and left the Chamber, the time being 7.17pm.

Mr Jim Plowman and Mr Tony Zammit from the Maltese Association made a deputation in regard to item 10.1.3 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA.

Mrs Phillippa Rogers from Rail Heritage WA was also in attendance.

Cr Pule returned to the Chamber, the time being 7.29pm.

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 22 July 2008

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)

OCM – 1/08/08 MOVED Cr Gangell, Seconded Cr Butler, that the minutes of the Ordinary Council meeting held 22 July 2008, be received.

CARRIED UNANIMOUSLY 6/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)

OCM – 2/08/08 MOVED Cr Gangell, Seconded Cr Butler, that the minutes of the Ordinary Council meeting held on 22 July 2008, be confirmed as a true record. DUE TO AN EQUALITY OF VOTES (3/3), THE MAYOR CAST HER SECOND VOTE WHICH RESULTED IN THE MOTION BEING CARRIED (4/3)

Crs Klein, Gangell and Pule voted in favour of the motion. Crs Stubbs, Butler and Piantadosi voted against the motion.

5.2 Special Council Meeting held on 5 August 2008

OFFICER RECOMMENDATION – ITEM 5.2(a)

MOVED Gangell, Seconded Stubbs, that the minutes of the Special Council meeting held 5 August 2008, be received.

Discussion ensued on whether this matter should be deferred until later in the meeting as there were some concerns relating to the advertising of the Acting CEO position.

MOVED Cr Piantadosi, Seconded Cr Butler, that this item be deferred for discussion later in the meeting.

After much debate, it was agreed that this item was merely to receive the Special Council minutes of the 5 August 2008. The item relating to the advertising for the position of the Acting CEO was dealt with later in the meeting under Item 14.3.

COUNCIL RESOLUTION – ITEM 5.2(a)

MOVED Cr Piantadosi, Seconded Cr Pule that the motion, that the minutes of the Special Council meeting held 5 August 2008 be received, now be put.

CARRIED 4/2

Crs Klein, Gangell, Stubbs and Pule voted in favour of the motion. Crs Butler and Piantadosi voted against the motion.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(b)

OCM - 3/08/08 MOVED Gangell, Seconded Stubbs, that the minutes of the Special Council meeting held 5 August 2008, be received.

CARRIED 4/2

Crs Klein, Gangell, Stubbs and Pule voted in favour of the motion. Crs Butler and Piantadosi voted against the motion.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.2(c)

OCM – 4/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that the minutes of the Special Council meeting held on 5 August 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 6/0

The Manager Development Services left the Chamber, the time being 7.45pm.

5.3 Special Council Meeting held on 19 August 2008

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.3(a)

OCM – 5/08/08 MOVED Cr Gangell Seconded Cr Stubbs, that the minutes of the Special Council meeting held 19 August 2008, be received.

CARRIED UNANIMOUSLY 6/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.3(b)

OCM – 6/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that the minutes of the Special Council meeting held on 19 August 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 6/0

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

Her Worship the Mayor introduced Mr Phil Baker to the meeting in the capacity of Acting Director Community Development.

The Acting CEO provided Council with a brief account of Mr Baker’s work history.

The Manager Development Services returned to the Chamber, the time being 7.46pm.

Her Worship the Mayor announced the receipt of a thank you card from Katherine Lys following the purchase by the Cultural Development Committee of a piece of her artwork.

7.0 PETITIONS

Nil

8.0 DECLARATIONS OF INTEREST

Cr Pule disclosed an interest affecting impartiality in relation to item 10.1.3 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA and item 10.1.21(b) - Cultural Development Advisory Committee Meeting held on 6 August 2008, as he is a member of the Maltese Club.

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil

10.0 REPORTS

10.1 Standing Committee Meeting held on 19 August 2008

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)

OCM – 7/08/08 MOVED Cr Gangell, Seconded Cr Butler, that the minutes of the Standing Committee meeting held on 19 August 2008, be received.

CARRIED UNANIMOUSLY 6/0

A minor amendment was made to the Officer Recommendation to remove items 10.1.3 and 10.1.21, together with items 10.1.9, 10.1.20 and 10.1.27 from en bloc voting.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Committee Minutes of 19 August 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 19 August 2008.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)

OCM - 8/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council adopts en bloc the following recommendations of the Standing Committee of 19 August 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.10, 10.1.11, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.22, 10.1.24, 10.1.25, 10.1.26, 10.1.28, 10.1.29, and 10.1.30:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	5.1	Petition – Intersection of Broadway and Ida Street, Bassendean Declaration of Interest – Cr Brinkworth	SC – 1/08/08	Carried Unanimously 6/0
10.1.2	10.1	Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant	SC – 2/08/08	Carried Unanimously 7/0
10.1.4	10.2	Waste and Recycling Contracts	SC – 4/08/08	Carried Unanimously 7/0
10.1.5	10.3	Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield	SC – 5/08/08	Carried Unanimously 7/0
10.1.6	10.4	Honouring Rolf Harris - Report on Consultation with Mr Harris	SC – 6/08/08	Carried Unanimously 7/0
10.1.7	10.5	Proposed Planning Policies for Local Planning Scheme No. 10	SC – 7/08/08	Carried Unanimously 7/0
10.1.10	10.8	Town of Bassendean Surplus & Obsolete Equipment Sale	SC – 15/08/08	Carried Unanimously 7/0
10.1.11	10.10	Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy	SC – 16/08/08	Carried Unanimously 7/0
10.1.14	10.13	Partnership with Shire of Wiluna	SC – 19/08/08	Carried 4/3
10.1.15	10.14	Quarterly Reports for Quarter Ended 30 June 2008	SC – 20/08/08	Carried Unanimously 7/0
10.1.16	10.15	Timing of Pay Rise to Staff under Union Collective Agreement 2008-11	SC – 21/08/08	Carried Unanimously 7/0
10.1.17	10.16	Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008	SC – 22/08/08	Carried Unanimously 6/0
10.1.18	10.17	Economic Development Advisory Committee Meeting held on 25 June 2008	SC – 23/08/08	Carried Unanimously 6/0
10.1.19	10.18	Audit & Risk Management Committee Meeting held on 9 July 2008	SC – 24/08/08	Carried Unanimously 7/0
10.1.22	10.21	Local Studies Collection Management Committee Meeting of 7 August 2008	SC – 28/08/08	Carried Unanimously 7/0
10.1.24	10.23	Councillors Information Workshop held on 29 July 2008	SC – 30/08/08	Carried Unanimously 7/0
10.1.25	10.24	Financial Statements for the Period Ended 31 July 2008	SC – 31/08/08	Carried Unanimously 7/0
10.1.26	10.25	Accounts for Payment	SC – 32/08/08	Carried Unanimously 7/0
10.1.28	10.27	Implementation of Council Resolutions	SC – 34/08/08	Carried Unanimously 7/0
10.1.29	10.28	Calendar for September 2008	SC – 35/08/08	Carried Unanimously 7/0
10.1.30	10.29	Use of the Common Seal	SC – 36/08/08	Carried Unanimously 7/0

CARRIED UNANIMOUSLY 6/0

Council was requested to considered the balance of the Standing Committee recommendations independently, including items 10.1.3, 10.1.9, 10.1.20 and 10.1.27 which were removed from en-bloc voting.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.3	10.9	Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA Declaration of Interest – Crs Brinkworth and Pule	SC – 3/08/08	Carried Unanimously 5/0
10.1.8	10.6	Alf Faulkner Hall Redevelopment Feasibility Study Revocation Motion	SC – 8/08/08 SC – 9/08/08 SC – 10/08/08 SC – 11/08/08	Carried Unanimously 7/0 Carried Unanimously 7/0 Carried 6/1 Absolute Majority Required Carried Unanimously 6/0
10.1.9	10.7	Public Toilet Management Program Declaration of Interest – Cr Piantadosi	SC – 12/08/08 SC – 13/08/08 SC – 14/08/08	Carried Unanimously 6/0 Carried Unanimously 7/0 Carried Unanimously 7/0
10.1.12	10.11	Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean	SC – 17/08/08	Carried Unanimously 6/0 Absolute Majority Required
10.1.13	10.12	Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean	SC – 18/08/08	Carried Unanimously 6/0 Absolute Majority Required
10.1.20	10.19	Seniors’ Week Coordinating Committee Meeting held on 24 July 2008	SC – 25/08/08	Carried Unanimously 7/0
10.1.21	10.20	Cultural Development Advisory Committee Meeting held on 6 August 2008	SC – 26/08/08 SC – 27/08/08	Carried 4/3 Carried Unanimously 7/0 Absolute Majority Required
10.1.23	10.22	Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008	SC – 29/08/08	Carried Unanimously 7/0 Absolute Majority Required
10.1.27	10.26	Determinations Made by the Manager Development Services and Reported to Council	SC – 33/08/08	Carried Unanimously 7/0
14.1	14.1	Youth Advisory Council - Addition and Removal of Members	SC – 37/08/08	SC – 38/08/08 Absolute Majority Required
14.3	14.2	Appointment of Community Members to Children and Family Services Committee	SC – 38/08/08 SC – 39/08/08 SC – 40/08/08	Carried Unanimously 7/0 Carried Unanimously 7/0 Carried Unanimously 7/0 Absolute Majority Required

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/08/08 - Petition – Intersection of Broadway and Ida Street, Bassendean

Correspondence and a petition containing 153 signatories has been received stating the following:

“We, the road users, request immediate action on improving the inadequate road signage at the intersection of Broadway and Ida Street, Bassendean. The frequency of serious accidents at this site is alarming. Increasing the safety of this intersection must be addressed before the number of road users increases with the development of The Park Estate.”

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION - OFFICER RECOMMENDATION – ITEM 10.1.1

OCM – 9/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that the petition containing 153 signatories be received and referred to the CEO for action.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.2 SC – 2/08/08 - Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant (Ref: ILET-736108 – Director Operational Services, Simon Stewert-Dawkins)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

OCM – 10/08/08 MOVED Cr Pule, Seconded Cr Elgar, that Council writes to the Eastern Metropolitan Regional Council and provides the following feedback in relation to the proposal to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility:

1. Any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed Waste Water Treatment Plant development is not acceptable; and

2. It is imperative that should the proposal Waste Water Treatment Plant proceed, the East Metropolitan Regional Council and member Councils have a high level of input into environmental and health impact assessments as part of the approval process, in order to minimise the potential for negative environmental or social impacts.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.3 SC – 3/08/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)

Cr Pule disclosed an interest affecting impartiality as he is a member of the Maltese Club and left the Chamber, the time being 7.43pm.

Cr Gangell foreshadowed an alternative motion, should the Officer Recommendation be lost, that Council continues to liaise with both the Maltese Association and Rail Heritage WA with a view to reaching a mutual agreement on the best course of action for the land, and that a report come back to Council.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

OCM – 11/08/08 MOVED Cr Stubbs, Seconded Cr Klein, that Council requests State Land Services to make 2228m² of Lot 14072 available to Rail Heritage WA and seeks the written consent of the Western Australian Planning Commission to change the purpose of that portion of the reserve to Railway Museum.

LOST 2/3

Crs Klein and Stubbs voted in favour of the motion. Crs Gangell, Butler and Piantadosi voted against the motion.

COUNCIL RESOLUTION – ITEM 10.1.3

OCM – 12/08/08 MOVED Cr Gangell, Seconded Cr Butler, that Council continues to liaise with both interested parties, Railway WA and the Maltese Association to come to a mutual agreement on the best course of action on the land and a report be brought back to Council.

CARRIED UNANIMOUSLY 5/0

Following a request from Council, Officers undertook to provide a copy of the Constitution of both organizations for Council’s information.

Cr Pule returned to the Chamber, the time being 8.06pm.

10.1.4 SC – 4/08/08 - Waste and Recycling Contracts (Ref: WSTMNGT/REPRTNG/1 – Ken Goldsworthy, Manager Health & Ranger Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

OCM – 13/08/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council approves the assignment of its Waste and Recycling contracts from Trum Pty Ltd, trading as Roads & Robinson Rubbish & Recycling, to Transpacific Industries Group Ltd, trading as Transpacific Cleanaway Pty Ltd, subject to all conditions, including the pricing structure within the current contracts, being maintained by the new owners.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.5 SC – 5/08/08 - Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield, Owner: Mrs Green (Ref: MAI20 Street – Michael Whitbread; Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

OCM – 14/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council advises the owner of Lot 14 (No. 20) Maidos Street, Ashfield, that the use of this site for parking a commercial vehicle is unauthorized and unless this land use ceases within 21 days prosecution action for the breach of the Scheme will commence without further notice.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.6 SC – 6/08/08 - Honouring Rolf Harris - Report on Consultation with Mr Harris – (Ref: Road/Name/2 - Michael Whitbread, Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION/OFFICER RECOMMENDATION – ITEM 10.1.6

OCM – 15/08/08 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

1. Adds ‘Rolf Harris’ to the Nomenclature Register with consideration to naming a future feature or place associated with the arts; and

Requests Mr Harris’ agent to provide a brief biography.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.7 SC – 7/08/08 - Proposed Planning Policies for Local Planning Scheme No. 10 (Ref:LUAP/PLANNG/1 – Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

OCM – 16/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council resolves to adopt the following Local Planning Policies under Clause 2.4.1 of the Local Planning Scheme No. 10, included in the Attachment Section of the Standing Committee Agenda of 19 August 2008:

Bassendean Town Centre Strategy and Guidelines;
Energy Efficient Design Policy;
Water Sensitive Design Policy;
Floodplain Management & Development Policy;
Earlsferry House Design Guidelines;
Industrial Zones Development Design Guidelines;
Local Shopping Zone Design Guidelines;
Parking Specifications;
Incorporation of Existing Dwellings into Group Housing Developments;
Window Security for Non-Residential Property Facades; and

(k) Lot 2; 1 Anzac Terrace Design Guidelines.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.8 Alf Faulkner Hall Redevelopment Feasibility Study (Ref: GRSU/PROGM/7 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.8

That Council:

1. Provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget;

2. Rescinds OCM - 18/03/08 which reads:

“That Council:

a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and

b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”

3. Refers the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy.

The Manager Development Services left the Chamber, the time being 8.08pm.

SC – 8/08/08

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.8(a)

OCM - 17/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that Council splits Item 10.8 and votes on items 1, 2 and 3 of the Officer Recommendation, separately.

CARRIED UNANIMOUSLY 6/0

SC – 9/08/08

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8(b)

OCM - 18/08/08 MOVED Cr Gangell, Seconded Cr Butler, that Council provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget.

CARRIED 6/0

CONSIDERATION OF REVOCATION REQUIRED THE SUPPORT OF THREE COUNCILLORS.

Crs Gangell, Stubbs and Butler indicated their willingness to rediscuss the following matter.

SC – 10/08/08

COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8(c)

OCM - 19/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that Council rescinds OCM – 18/03/08 which reads:

“That Council:

1. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and

2. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.25(e) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.

The Director Corporate Development left the Chamber, the time being 8.15pm.

SC – 11/08/08

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.8(d)

OCM - 20/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy. cultural facility, be further investigated during this year’s Strategic Planning Review.

CARRIED UNANIMOUSLY 6/0

The Manager Development Services returned to the Chamber, the time being 8.16pm.

10.1.9 SC – 12/08/08 - Public Toilet Management Program (Ref: COUP/INSPEC/1 – Ian McDowell, Manager Asset Services)

Cr Piantadosi disclosed a proximity interest in this item due to the proximity in which he lives to Jubilee Reserve and requested that Council considers this interest to be a trivial matter and allow him to participate in discussions and the decision making process.

Cr Piantadosi left the Chamber, the time being 8.17pm.

COUNCIL RESOLUTION – ITEM 10.1.9(a)

OCM – 21/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council agrees that the interest outlined by Cr Piantadosi is so trivial or insignificant as to be unlikely to influence the disclosing members’ conduct in relation to the matter, and therefore he be allowed to participate in discussions and the decision making process and preside over the meeting.

CARRIED UNANIMOUSLY 5/0

Cr Piantadosi returned to the Chamber, the time being 8.17pm.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9(b)

OCM - 22/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Receives the June 2008 Philip Griffiths Architects architectural assessment report on six of the Town of Bassendean’s public toilet facilities;

2. Endorses the following Public Toilet Management Program:

Location	Improvements	Financial Year
Mary Crescent Reserve	Construct new facility under the roof of Alf Faulkner Hall.	2008/09
Ashfield Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Point Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Jubilee Reserve (1)	Complete a study to determine community needs and prepare a design to meet those needs	2008/09
Ashfield Reserve	Construct a new facility	2009/10
Point Reserve	Construct a new facility	2010/11
Jubilee Reserve	Construct a new facility	2011/12
Sandy Beach Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Anzac Terrace Reserve (2)	Prepare a design for internal and external refurbishment	2012/13
Location	Improvements	Financial Year
Sandy Beach Reserve	Internal and external refurbishment	2013/14
Anzac Terrace Reserve	Internal and external refurbishment	2013/14
James Street (3)	Routine maintenance	Ongoing
Success Hill Reserve	Routine maintenance.	Ongoing

CARRIED UNANIMOUSLY 6/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9(c)

OCM - 23/08/08 MOVED Cr Gangell, Seconded Cr Stubbs that Council:

Notes that an amount of $50k has been included in the 2008/09 Capital Budget for the upgrade of the Town of Bassendean’s public toilet facilities and that these funds will be used to develop designs and plans for replacement public toilets for Ashfield Reserve, Point Reserve, and Jubilee Reserve in that order; and
Notes that any remaining funding from the 2008/09 allocation will be used to complete non-structural refurbishment of the remaining Town of Bassendean public toilet facilities.

CARRIED UNANIMOUSLY 6/0

10.1.10 SC – 15/08/08 - RFT CC021/2007-08 – Town of Bassendean Surplus & Obsolete Equipment Sale (Ref: PLES/TENDNG/3 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATIONS – ITEM 10.1.10

OCM - 24/08/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council:

1. Accepts the tender from Governor Stirling Senior High School for the purchase of Lots MI-01 to MI-20 for the total amount of $1,000 (GST Inclusive);

2. Accepts the tender from Leonie Squire for the purchase of lots 100, 178 & 278 for the total amount of $40 (GST Inclusive);

3. Accepts the tender from Chris Holmes for the purchase of lot 114 for the total amount of $21.50 (GST Inclusive);

4. Accepts the tender from Ken Goldsworthy for the purchase of lots 127, 128, 169, 170,175, 176, 182, 246, 250 & 260 for the total amount of $461.60 (GST Inclusive);

5. Accepts the tender from M. Conti for the purchase of lots 144, 145, 146,147, 167, 168, 192, 199, 228, 249, 259 & 261 for the total amount of $82.50 (GST Inclusive);

6. Accepts the tender from Sue Perkins for the purchase of lots 134 & 138 for the total amount of $202.00 (GST Inclusive);

7. Accepts the tender from W. McCracken for the purchase of lots 139, 140, 154 & 177 for the total amount of $1,595.00 (GST Inclusive);

8. Accepts the tender from Edward Rzepczynski for the purchase of lots 148, 150, 151, 152, 153, 155, 164, 198, 220, 293, & 294 for the total amount of $938.50 (GST Inclusive);

9. Accepts the tender from Megan Shirt for the purchase of lots 149 & 235 for the total amount of $105.00 (GST Inclusive);

10. Accepts the tender from Yvonne Zaffino for the purchase of lots 156, 173, 174, 229 & 290 for the total amount of $24.55 (GST Inclusive).

11. Accepts the tender from Travis Moore for the purchase of lots 163 & 201 for the total amount of $29.70 (GST Inclusive);

12. Accepts the tender from Ayden Mackenzie for the purchase of lots 237, 238, 243 & 244 for the total amount of $50 (GST Inclusive).

13. Approves to arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed of within tender RFT CC021/2007-08;

14. Sells the surplus and obsolete equipment by Private Treaty;

15. Approves the disposal of any surplus and obsolete equipment that is not sold at the completion of the Private Treaty process to a charity or community group nominated by Council; or dispose of by landfill if of no interest to the Town.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.11 SC – 16/08/08 - Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)

Additional Information

The Standing Committee indicated the draft Outdoor Eating Facilities on Public Places Policy should relax the advertising restrictions for market style umbrella, tablecloths, napkins, crockery and glassware.

COMMENT

The August 2008 Standing Committee draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising was as follows:

Advertising

The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage:

The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
The name of the permit holders business or logo may be included within the menu board and shall not be greater than 5 percent of the total surface area exposed.
The name of the permit holders business or logo may be printed onto a standard drop of the “valance” portion only of a market style umbrella and shall not be greater than 20 percent of the valance area.
The name of the permit holders business/ logo or third party branding/logo may be permitted when embossed/printed onto table cloths and napkins; and printed onto crockery and glassware. The name of the permit holders business/ logo or third party branding/logo shall not be greater than 5 percent of the total surface area exposed.
The branding or logo must be copyright of the owner and evidence of approved to use the brand or logo shall be provided to the Town.
The name of the permit holders business/ logo or third party branding/logo or advertising shall not be displayed on tables, chairs, planter boxes or any other furniture within the permit area.

The Standing Committee discussion focused on dot points 3 and 4 and how the advertising restrictions could be relaxed for market style umbrella, tablecloths, napkins, crockery and glassware by omitting the percentage of advertising permitted and deleting information regarding the umbrellas.

It should be noted that in reviewing the requested amendments after the August 2008 Standing Committee meeting, it was possible further simplify dot points 3 and 4 by combining the information.

The draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising reads as follows:

Advertising

The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage:

The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
The name of the permit holders business or logo may be included within the menu board and shall not be greater than 5 percent of the total surface area exposed.
The name of the permit holders business/logo or third party branding/logo may be permitted when embossed/printed onto a market style umbrella, table cloths and napkins and printed onto crockery and glassware.
The branding or logo must be copyright of the owner and evidence of approved to use the brand or logo shall be provided to the Town.
The name of the permit holders business/ logo or third party branding/logo or advertising shall not be displayed on tables, chairs, planter boxes or any other furniture within the permit area.

The Director Corporate Development returned to the Chamber, the time being 8.26pm.

As some Councillors now wished to discuss items 10.1.11 and 10.1.14, previously adopted en bloc, Council agreed to rescind OCM - 8/08/08.

As consideration of revocation requires the support of three Councillors, Crs Stubbs, Piantadosi and Pule indicated their willingness to rediscuss the matter.

COUNCIL RESOLUTION – 10.1.11(a)

OCM - 25/08/08 MOVED Cr Stubbs, Seconded Cr Piantadosi that Council rescinds OCM - 8/08/08 which reads:

“That Council adopts en bloc the following recommendations of the Standing Committee of 19 August 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.10, 10.1.11, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.22, 10.1.24, 10.1.25, 10.1.26, 10.1.28, 10.1.29, and 10.1.30:

*Ordinary Council Item No.*	*Stand Comm* *Item No.*	*Item*	*Rec Number*	*Standing Committee Vote*
10.1.1	5.1	Petition – Intersection of Broadway and Ida Street, Bassendean *Declaration of Interest – Cr Brinkworth*	SC – 1/08/08	Carried Unanimously 6/0
10.1.2	10.1	Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant	SC – 2/08/08	Carried Unanimously 7/0
10.1.4	10.2	Waste and Recycling Contracts	SC – 4/08/08	Carried Unanimously 7/0
10.1.5	10.3	Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield	SC – 5/08/08	Carried Unanimously 7/0
10.1.6	10.4	Honouring Rolf Harris - Report on Consultation with Mr Harris	SC – 6/08/08	Carried Unanimously 7/0
10.1.7	10.5	Proposed Planning Policies for Local Planning Scheme No. 10	SC – 7/08/08	Carried Unanimously 7/0
10.1.10	10.8	Town of Bassendean Surplus & Obsolete Equipment Sale	SC – 15/08/08	Carried Unanimously 7/0
10.1.11	10.10	Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy	SC – 16/08/08	Carried Unanimously 7/0
10.1.14	10.13	Partnership with Shire of Wiluna	SC – 19/08/08	Carried 4/3
10.1.15	10.14	Quarterly Reports for Quarter Ended 30 June 2008	SC – 20/08/08	Carried Unanimously 7/0
10.1.16	10.15	Timing of Pay Rise to Staff under Union Collective Agreement 2008-11	SC – 21/08/08	Carried Unanimously 7/0
10.1.17	10.16	Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008	SC – 22/08/08	Carried Unanimously 6/0

10.1.18	10.17	Economic Development Advisory Committee Meeting held on 25 June 2008	SC – 23/08/08	Carried Unanimously 6/0
10.1.19	10.18	Audit & Risk Management Committee Meeting held on 9 July 2008	SC – 24/08/08	Carried Unanimously 7/0
10.1.22	10.21	Local Studies Collection Management Committee Meeting of 7 August 2008	SC – 28/08/08	Carried Unanimously 7/0
10.1.24	10.23	Councillors Information Workshop held on 29 July 2008	SC – 30/08/08	Carried Unanimously 7/0
10.1.25	10.24	Financial Statements for the Period Ended 31 July 2008	SC – 31/08/08	Carried Unanimously 7/0
10.1.26	10.25	Accounts for Payment	SC – 32/08/08	Carried Unanimously 7/0
10.1.28	10.27	Implementation of Council Resolutions	SC – 34/08/08	Carried Unanimously 7/0
10.1.29	10.28	Calendar for September 2008	SC – 35/08/08	Carried Unanimously 7/0
10.1.30	10.29	Use of the Common Seal	SC – 36/08/08	Carried Unanimously 7/0

COUNCIL RESOLUTION – ITEM 10.1.11(b)

OCM - 26/08/08 MOVED Cr Stubbs, Seconded Cr Pule that Council adopts en bloc the following recommendations of the Standing Committee of 19 August 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.10, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.22, 10.1.24, 10.1.25, 10.1.26, 10.1.28, 10.1.29, and 10.1.30:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	5.1	Petition – Intersection of Broadway and Ida Street, Bassendean Declaration of Interest – Cr Brinkworth	SC – 1/08/08	Carried Unanimously 6/0
10.1.2	10.1	Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant	SC – 2/08/08	Carried Unanimously 7/0
10.1.4	10.2	Waste and Recycling Contracts	SC – 4/08/08	Carried Unanimously 7/0
10.1.5	10.3	Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield	SC – 5/08/08	Carried Unanimously 7/0
10.1.6	10.4	Honouring Rolf Harris - Report on Consultation with Mr Harris	SC – 6/08/08	Carried Unanimously 7/0
10.1.7	10.5	Proposed Planning Policies for Local Planning Scheme No. 10	SC – 7/08/08	Carried Unanimously 7/0
10.1.10	10.8	Town of Bassendean Surplus & Obsolete Equipment Sale	SC – 15/08/08	Carried Unanimously 7/0
10.1.15	10.14	Quarterly Reports for Quarter Ended 30 June 2008	SC – 20/08/08	Carried Unanimously 7/0
10.1.16	10.15	Timing of Pay Rise to Staff under Union Collective Agreement 2008-11	SC – 21/08/08	Carried Unanimously 7/0
10.1.17	10.16	Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008	SC – 22/08/08	Carried Unanimously 6/0
10.1.18	10.17	Economic Development Advisory Committee Meeting held on 25 June 2008	SC – 23/08/08	Carried Unanimously 6/0
10.1.19	10.18	Audit & Risk Management Committee Meeting held on 9 July 2008	SC – 24/08/08	Carried Unanimously 7/0
10.1.22	10.21	Local Studies Collection Management Committee Meeting of 7 August 2008	SC – 28/08/08	Carried Unanimously 7/0
10.1.24	10.23	Councillors Information Workshop held on 29 July 2008	SC – 30/08/08	Carried Unanimously 7/0
10.1.25	10.24	Financial Statements for the Period Ended 31 July 2008	SC – 31/08/08	Carried Unanimously 7/0
10.1.26	10.25	Accounts for Payment	SC – 32/08/08	Carried Unanimously 7/0
10.1.28	10.27	Implementation of Council Resolutions	SC – 34/08/08	Carried Unanimously 7/0
10.1.29	10.28	Calendar for September 2008	SC – 35/08/08	Carried Unanimously 7/0
10.1.30	10.29	Use of the Common Seal	SC – 36/08/08	Carried Unanimously 7/0

CARRIED UNANIMOUSLY 6/0

Her Worship the Mayor agreed to vote on points 1 and 2 of this item separately.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.11(c)

OCM - 27/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council receives the revised draft Outdoor Eating Facilities on Public Places Policy presented to the August 2008 Standing Committee agenda, as amended.

CARRIED UNANIMOUSLY 6/0

COMMITTEE RECOMMENDATION – ITEM 10.1.11(d)

MOVED Cr Gangell, Seconded Cr Pule, that Council seeks community feedback until Friday 7 November 2008 on the revised draft Outdoor Eating Facilities on Public Places Policy.

It was felt that community feedback be sought for a period of 3 months, instead of until 7 November, in line with other Streetscape Policies currently being advertised.

COUNCIL RESOLUTION – ITEM 10.1.11(d)

OCM - 28/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council seeks community feedback for a period of 3 months on the revised draft Outdoor Eating Facilities on Public Places Policy.

CARRIED UNANIMOUSLY 6/0

10.1.12 SC – 17/08/08 - Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

OCM - 29/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Determines that Westcare Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and

Provides a rate concession of 50% of the 2008/9 rates levied for 28 Hanwell Way, Bassendean, totalling $4,740.90 in accordance with Section 6.47 of the Local Government Act 1995, to Westcare Inc.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.

10.1.13 SC – 18/08/08 - Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

OCM - 30/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Determines that Workpower Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and

Provides a rate concession of 50% of the 2008/9 rates levied for 76 Grey Street, Bassendean, totalling $ 6,230.87 in accordance with Section 6.47 of the Local Government Act 1995, to Workpower Inc.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.

10.1.14 SC – 19/08/08 - Partnership with Shire of Wiluna (Ref: GOVR/LREGLIA/25 Gary Evershed, Chief Executive Officer)

Cr Gangell left the Chamber, the time being 8.45pm and returned at 8.47pm.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

OCM - 31/08/08 MOVED Cr Elgar, Seconded Cr Klein, that Council advises the CEO of the Shire of Wiluna that it gives “in principle” support to a cooperative partnership with the Shire for mutual benefit and wishes to explore the partnership further through a dialogue between the CEOs leading to the development of a Memorandum of Understanding which will be brought back to Council at a later date for consideration. DUE TO AN EQUALITY OF VOTES (3/3), THE MAYOR CAST HER SECOND VOTE WHICH RESULTED IN THE MOTION BEING CARRIED (4/3)

Crs Klein, Gangell and Pule voted in favour of the motion. Crs Stubbs, Butler and Piantadosi voted against the motion.

10.1.15 SC – 20/08/08 - Quarterly Reports for Quarter Ended 30 June 2008 (Ref: FINM/AUD/1 - Gary Evershed, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

OCM - 32/08/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council:

1. Receives the Quarterly Reports for the Quarter ended 30 June 2008, and

2. Endorses the strategic priority targets set by the CEO for the current quarter.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.16 SC – 21/08/08 - Timing of Pay Rise to Staff under Union Collective Agreement 2008-11 (Ref: – Gary Evershed, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

OCM - 33/08/08 MOVED Cr Elgar, Seconded Cr Klein, that Council endorses the CEO’s recommended course of action in awarding a pay rise consistent with the agreed negotiated position for the Union Collective Agreement backdated to 1 July 2008 at the time of lodgement of the Agreement with the Workplace Authority rather than at the time of registration.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.17 SC – 22/08/08 - Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008 (Ref: GOVN/CCLMEET/20 - Yvonne Zaffino, Council Support Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

OCM - 34/08/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that the report on meetings of the Youth Advisory Council held on 4 March, 1 July and 5 August 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.18 SC – 23/08/08 - Economic Development Advisory Committee Meeting held on 25 June 2008 (Ref: GOVN/CCLMEET/13 – Bob Gray, Economic Development Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

OCM - 35/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that:

1. The report on a meeting of the Economic Development Advisory Committee meeting, held on 25 June 2008, be received.

2. Council endorses the Committee’s proposal to invite a representative of the Bendigo Bank to make a presentation to the Economic Development Advisory Committee.

3. Action is taken in the short-term to assist traders by approving measures proposed in the Traders Forum, namely:

i) Reviewing the Thoroughfares Local Law to permit appropriate A-frame signs on footpaths in shopping precincts within the Town;

ii) Erect signs in West Road, north of the roundabout and on the corner of Wilson and Old Perth Road pointing to ‘Town Centre Shopping’ or similar brief message, and request Main Roads WA to repair or replace the sign on Guildford Road.

iii) Erecting, subject to site feasibility and trader contribution, a pole sign in OPR adjacent to the Bassendean Village Shopping Centre with ‘street sign’ sized identification of OPR trader names, and advise that traders can purchase directional signage; and

iv) In the medium term, develop an integrated approach to signage to assist the traders to formulate a more comprehensive marketing and promotion strategy.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.19 SC – 24/08/08 - Audit & Risk Management Committee Meeting held on 9 July 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

OCM - 36/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council receives the report on a meeting of the Audit and Risk Management Committee held on 9 July 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.20 SC – 25/08/08 - Seniors’ Week Coordinating Committee Meeting held on 24 July 2008 (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

OCM - 37/08/08 MOVED Cr Pule, Seconded Cr Gangell, that Council:

Receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 24 July 2008; and
Receives the resignation from Mrs Joan Morgan from the Seniors’ Week Coordinating Committee.
Endorses the Officer Recommendation as shown in the Confidential Report to the Standing Committee of 19 August 2008.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO A COUNCIL COMMITTEE.

10.1.21 Cultural Development Advisory Committee Meeting held on 6 August 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.21

That Council:

Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
Provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009;
Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:

NAIDOC Week (includes $5k for 2009 event) $20,000

Avon Descent $2,000

Art Exhibition $30,000

Bassendean Festival $70,000

Australia Day Concert $42,500

Sculpture Park Exhibition $10,000

Photographic Exhibition (Planning for 2009) $3,000

Community Events Sponsorships $5,000

Cultural Plan Implementation $5,000

Public Art Acquisition $3,000

and

Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.

The Director Operational Services left the Chamber, the time being 8.55pm.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21(a)

OCM - 38/08/08 MOVED Cr Gangell, Seconded Cr Pule, that Council provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009. DUE TO AN EQUALITY OF VOTES (3/3), THE MAYOR CAST HER SECOND VOTE WHICH RESULTED IN THE MOTION BEING CARRIED (4/3)

Crs Klein, Gangell and Pule voted in favour of the motion. Crs Stubbs, Butler and Piantadosi voted against the motion.

Cr Pule disclosed an interest affecting impartiality due to his membership of the Maltese Club and left the Chamber, the time being 9.00pm.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21(b)

OCM - 39/08/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council:

Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:

NAIDOC Week (includes $5k for 2009 event) $20,000

Avon Descent $2,000

Art Exhibition $30,000

Bassendean Festival $70,000

Australia Day Concert $42,500

Sculpture Park Exhibition $10,000

Photographic Exhibition (Planning for 2009) $3,000

Community Events Sponsorships $5,000

Cultural Plan Implementation $5,000

Public Art Acquisition $3,000

and

Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.

CARRIED BY AN ABSOLUTE MAJORITY 5/0

POINT 4 WAS CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND A 2008/09 BUDGET ALLOCATION.

Cr Pule returned to the Chamber, the time being 9.01pm.

10.1.22 SC – 28/08/08 - Local Studies Collection Management Committee Meeting of 7 August 2008 (Ref: GOVN/CCLMEET/3 – Allan Caddy, Manager Library & Information Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

OCM - 40/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.23 SC – 29/08/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008 (Ref: GOVN/CCL/MEET11 – Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23

OCM - 41/08/08 MOVED Cr Butler, Seconded Cr Gangell, that Council:

Approves a discounted venue hire fee of $15.80 per hour for use of the Recreation Centre by SYRC for the 2008/09 financial year; and
Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 August 2008.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

POINT 1 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES DURING THE FINANCIAL YEAR.

10.1.24 SC – 30/08/08 - Councillors Information Workshop held on 29 July 2008 (Ref: – Yvonne Zaffino, Council Support Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

OCM - 42/08/08 MOVED Cr Gangell, Seconded Cr Pule, that the notes of the Councillors Information Workshop held on 29 July 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.25 SC – 31/08/08 - Financial Statements for the Period Ended 31 July 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25

OCM - 43/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that:

1. The Financial Reports for the period ended 31 July 2008, be received:

2. The Investment Report for the period ended 31 July 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $621,146.59 for the period to 31 July 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $187,910.43 as at 31 July 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.26 SC – 32/08/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.26

OCM - 44/08/08 MOVED Cr Elgar, Seconded Cr Brinkworth, that vouchers:

82324 – 82370 Municipal Fund – Commonwealth Bank

5817 - 5824 Trust Fund

2815 – 3048 Municipal Fund – EFT Vouchers

totalling $1,184,800.40 for payment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

Cr Piantadosi left the Chamber, the time being 9.02pm.

A minor amendment was made to the Committee/Officer Recommendation as highlighted in bold below.

10.1.27 SC – 33/08/08 - Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.27

OCM - 45/08/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council notes the decisions made under delegated authority by the Manager Development Services and further notes that Application 2008-71 was determined by the WAPC and not the Manager Development Services.

CARRIED UNANIMOUSLY 5/0

10.1.28 SC – 34/08/08 - Implementation of Council Resolutions

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28

OCM - 46/08/08 MOVED Cr Elgar, Seconded Cr Pule, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.29 SC – 35/08/08 - Calendar for September 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

At the Standing Committee meeting, an amendment was made to the Small Business Centre East Metro meeting as shown in bold below:

Thu 25 Sep 7.00am Small Business Centre East Metro – Midland (Cr Elgar)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.29

OCM - 47/08/08 MOVED Cr Pule, Seconded Cr Gangell, that the Calendar for September 2008, as amended, be adopted.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

10.1.30 SC – 36/08/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.30

OCM - 48/08/08 MOVED Cr Pule, Seconded Cr Gangell, that Council notes that the Common Seal was not attached to any documents during the reporting period.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-26/08/08 6/0

Cr Piantadosi returned to the Chamber, the time being 9.02pm.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Nil

The Director Operational Services returned to the Chamber, the time being 9.02pm.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule: Motion: Rangers Vehicles Video Monitoring Facilities

Cr Pule had advised in writing that he wished to move the following at this meeting:

“That a feasibility report be prepared to:

1. Obtain Commonwealth Grants and matching State Grants toe quip all the Town’s Ranger vehicles with video monitoring facilities to be used for anti graffiti monitoring and other crime prevention and to provide a better measure of safety for our Rangers; and

2. To consult the public acceptance of this issue.”

The Mayor agreed to separate items 1 and 2 to be voted on separately.

A minor amendment was made to item 1 to include the words “with CCTV” as highlighted in bold below.

COUNCIL RESOLUTION – ITEM 12.1(a)

OCM - 49/08/08 MOVED Cr Pule, Seconded Cr Gangell, that a feasibility report be prepared to Obtain Commonwealth Grants and matching State Grants to equip all the Town’s Ranger vehicles with video monitoring facilities with CCTV to be used for anti graffiti monitoring and other crime prevention and to provide a better measure of safety for our Rangers.

CARRIED UNANIMOUSLY 6/0

COUNCIL RESOLUTION – ITEM 12.1(b)

OCM – 50/08/08 MOVED Cr Pule, Seconded Cr Gangell, that a feasibility report be prepared to consult the public acceptance of this issue.

CARRIED 4/2

Crs Klein, Gangell, Piantadosi and Pule voted in favour of the motion. Crs Stubbs and Butler voted against the motion.

12.2 Notice of Motion – Cr Klein: Motion: Crime Prevention

COUNCIL RESOLUTION – ITEM 12.2

OCM - 51/08/08 MOVED Cr Klein, Seconded Cr Pule, that Council seeks feedback from the community with a view to gauge interest in support for the establishment of a community group in crime prevention and combating vandalism.

LOST 2/4

Crs Klein and Pule voted in favour of the motion. Crs Gangell, Stubbs, Butler and Piantadosi voted against the motion.

12.3 Notice of Motion – Cr Stubbs: Motion: Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences

COUNCIL RESOLUTION – ITEM 12.3

OCM - 52/08/08 MOVED Cr Stubbs, Seconded Cr Butler, that Council reviews Governance Policy 1.2.2 - Councillors’ training and attendance at conferences, and considers:

1. Amendments to permit Councillors’ to carry forward their unused individual annual training budget allocations;

2. Greater flexibility and autonomy for Councillors to attend intrastate and/or interstate conferences which are relevant to the Councillor’s role; and

3. Similar policies utilised by EMRC member Councils.

CARRIED UNANIMOUSLY 6/0

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil

14.0 CONFIDENTIAL BUSINESS

Advertising for Position of Acting CEO (Ref: Mike Costarella, Director Corporate Services

Discussion took place on whether this item should be discussed behind closed doors.

The Manager Development Services left the Chamber, the time being 9.28pm and returned at 9.30pm.

COUNCIL RESOLUTION – ITEM 14.3

OCM - 53/08/08 MOVED Cr Pule, Seconded Cr Piantadosi, that Item 14.3 be deferred until such time as the Mayor can obtain advice as to whether it can be discussed in the public forum.

CARRIED UNANIMOUSLY 6/0

The Director Corporate Services and Manager Development Services left the Chamber, the time being 9.42pm and did not return.

COUNCIL RESOLUTION

OCM - 54/08/08 MOVED Cr Stubbs, Seconded Cr Gangell, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 9.42pm.

CARRIED UNANIMOUSLY 6/0

All members of the public were excluded from the Chamber, the time being 9.42pm.

14.1 SC - 37/08/08 - Youth Advisory Council - Addition and Removal of Members (Ref: GOVN/CCLMEET/20 – Ayden Mackenzie, Youth Development Officer)

This matter was considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it related to the personal affairs of people.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.1

OCM – 55/08/08 MOVED Cr Stubbs, Seconded Cr Klein, that Council:

Appoints the following as members of the Youth Advisory Council:

Matthew Pearson of 43 Old Perth Road, Bassendean;
Christopher Hall of 2 Best Street, Bassendean;
Ashley Turner of 79 Larrawa Circle, Ellenbrook;
Kris Bird of 61 Parker Street, Bassendean;

Removes the following members from the Youth Advisory Council:

Shane Walker of 79 West Road, Bassendean;
Tim Budge of 6 Prowse Rd, Bassendean;
Louise Rutherford of 152 West Road, Bassendean;
Andre-Joshua Hodge or 8A Mary Crescent, Eden Hill;
Simone Prestidge of 42 North Road, Bassendean; and
Mychajlo Kolodij of 27 Chapman Street, Bassendean.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 AND 5.11 (2) OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO A COMMITTEE AND TO REMOVE MEMBERS FROM A COMMITTEE.

14.2 Appointment of Community Members to Children and Family Services Committee (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)

This report was discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act to maintain the confidentiality of the names of the nominees.

COUNCIL RESOLUTION – COMMITTEE RECOMMENDATION – ITEM 14.2(a)

OCM - 56/08/08 MOVED Cr Pule, Seconded Cr Stubbs, that the Children and Family Services Committee Instrument of Appointment and Delegation be amended to include six community representatives inclusive of 1 indigenous representative and up to five deputies.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO AMEND INSTRUMENTS OF COMMITTEES.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.3(b)

OCM - 57/08/08 MOVED Cr Stubbs, Seconded Cr Pule, that the Committee recommends Council appoints Ms Cherie Slater as the Indigenous representative to the Children and Family Services Committee.

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO ITS COMMITTEES

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.3(c)

OCM - 58/08/08 MOVED Cr Pule, Seconded Cr Stubbs, that the following five people be appointed as Members of the Children and Family Services Committee:

Tricia Burge

Amanda Reid

Helen Sykes

Kirsty Grieve

Roslyn Park

and the following remaining five people be appointed as Deputies to the Committee:

Roley McRobert

Sally Jackson

Jeanette Maddison

Kate Bowler

Julie Biffin

CARRIED BY AN ABSOLUTE MAJORITY 6/0

THIS ITEM WAS PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO ITS COMMITTEES

14.3 Advertising for Position of Acting CEO (Ref: Mike Costarella, Director Corporate Services

This item was dealt with earlier in the meeting under 14.0.

COUNCIL RESOLUTION – ITEM 14.0(d)

OCM - 59/08/08 MOVED Cr Piantadosi, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 9.54pm.

CARRIED UNANIMOUSLY 8/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 23 September 2008.

There being no further business, Her Worship the Mayor declared the meeting closed, the time being 9.55pm.