Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
NOTICE OF AN ORDINARY COUNCIL MEETING
Dear Council Member
An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 26 August 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.
MR G F EVERSHED
CHIEF EXECUTIVE OFFICER
22 August 2008
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Apologies
Mr Gary Evershed, CEO
Leave of Absence
Cr A Brinkworth
5.1 Ordinary Council Meeting held on 22 July 2008
OFFICER RECOMMENDATION – ITEM 5.1(a)
That the minutes of the Ordinary Council meeting held 22 July 2008, be received.
OFFICER RECOMMENDATION – ITEM 5.1(b)
That the minutes of the Ordinary Council meeting held on 22 July 2008, be confirmed as a true record.
5.2 Special Council Meeting held on 5 August 2008
OFFICER RECOMMENDATION – ITEM 5.2(a)
That the minutes of the Special Council meeting held 5 August 2008, be received.
OFFICER RECOMMENDATION – ITEM 5.2(b)
That the minutes of the Special Council meeting held on 5 August 2008, be confirmed as a true record.
5.3 Special Council Meeting held on 19 August 2008
OFFICER RECOMMENDATION – ITEM 5.3(a)
That the minutes of the Special Council meeting held 19 August 2008, be received.
OFFICER RECOMMENDATION – ITEM 5.3(b)
That the minutes of the Special Council meeting held on 19 August 2008, be confirmed as a true record.
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
10.0 REPORTS
10.1 Standing Committee Meeting held on 19 August 2008
OFFICER RECOMMENDATION – ITEM 10.1(a)
That the minutes of the Standing Committee meeting held on 19 August 2008, be received.
Adoption of Recommendations En Bloc
The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.
Standing Orders Local Law, Clause 49 states:
A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -
(a) which require adoption by absolute or special majority vote,
(b) in respect of which there is a disclosure of interest;
(c) which any member has indicated the member wishes to debate; and
(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,
and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.
Standing Committee Minutes of 19 August 2008
The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 19 August 2008.
OFFICER RECOMMENDATION – ITEM 10.1(b)
That Council adopts en bloc the following recommendations of the Standing Committee of 19 August 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.3, 10.1.4, 10.1.5, 10.1.6, 10.1.7, 10.1.9, 10.1.10, 10.1.11, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.22, 10.1.24, 10.1.25, 10.1.26, 10.1.27, 10.1.28, 10.1.29, and 10.1.30:
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.1 |
5.1 |
Petition – Intersection of Broadway and Ida Street, Bassendean Declaration of Interest – Cr Brinkworth |
SC – 1/08/08 |
Carried Unanimously 6/0 |
10.1.2 |
10.1 |
Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant |
SC – 2/08/08 |
Carried Unanimously 7/0 |
10.1.3 |
10.9 |
Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA Declaration of Interest – Crs Brinkworth and Pule |
SC – 3/08/08 |
Carried Unanimously 5/0 |
10.1.4 |
10.2 |
Waste and Recycling Contracts |
SC – 4/08/08 |
Carried Unanimously 7/0 |
10.1.5 |
10.3 |
Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield |
SC – 5/08/08 |
Carried Unanimously 7/0 |
10.1.6 |
10.4 |
Honouring Rolf Harris - Report on Consultation with Mr Harris |
SC – 6/08/08 |
Carried Unanimously 7/0 |
10.1.7 |
10.5 |
Proposed Planning Policies for Local Planning Scheme No. 10 |
SC – 7/08/08 |
Carried Unanimously 7/0 |
10.1.9 |
10.7 |
Public Toilet Management Program Declaration of Interest – Cr Piantadosi |
SC – 12/08/08 SC – 13/08/08 SC – 14/08/08 |
Carried Unanimously 6/0 Carried Unanimously 7/0 Carried Unanimously 7/0 |
10.1.10 |
10.8 |
Town of Bassendean Surplus & Obsolete Equipment Sale |
SC – 15/08/08 |
Carried Unanimously 7/0 |
10.1.11 |
10.10 |
Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy |
SC – 16/08/08 |
Carried Unanimously 7/0 |
10.1.14 |
10.13 |
Partnership with Shire of Wiluna |
SC – 19/08/08 |
Carried 4/3 |
10.1.15 |
10.14 |
Quarterly Reports for Quarter Ended 30 June 2008 |
SC – 20/08/08 |
Carried Unanimously 7/0 |
10.1.16 |
10.15 |
Timing of Pay Rise to Staff under Union Collective Agreement 2008-11 |
SC – 21/08/08 |
Carried Unanimously 7/0 |
10.1.17 |
10.16 |
Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008 |
SC – 22/08/08 |
Carried Unanimously 6/0 |
10.1.18 |
10.17 |
Economic Development Advisory Committee Meeting held on 25 June 2008 |
SC – 23/08/08 |
Carried Unanimously 6/0 |
10.1.19 |
10.18 |
Audit & Risk Management Committee Meeting held on 9 July 2008 |
SC – 24/08/08 |
Carried Unanimously 7/0 |
10.1.20 |
10.19 |
Seniors’ Week Coordinating Committee Meeting held on 24 July 2008 |
SC – 25/08/08 |
Carried Unanimously 7/0 |
10.1.22 |
10.21 |
Local Studies Collection Management Committee Meeting of 7 August 2008 |
SC – 28/08/08 |
Carried Unanimously 7/0 |
10.1.24 |
10.23 |
Councillors Information Workshop held on 29 July 2008 |
SC – 30/08/08 |
Carried Unanimously 7/0 |
10.1.25 |
10.24 |
Financial Statements for the Period Ended 31 July 2008 |
SC – 31/08/08 |
Carried Unanimously 7/0 |
10.1.26 |
10.25 |
Accounts for Payment |
SC – 32/08/08 |
Carried Unanimously 7/0 |
10.1.27 |
10.26 |
Determinations Made by the Manager Development Services and Reported to Council |
SC – 33/08/08 |
Carried Unanimously 7/0 |
10.1.28 |
10.27 |
Implementation of Council Resolutions |
SC – 34/08/08 |
Carried Unanimously 7/0 |
10.1.29 |
10.28 |
Calendar for September 2008 |
SC – 35/08/08 |
Carried Unanimously 7/0 |
10.1.30 |
10.29 |
Use of the Common Seal |
SC – 36/08/08 |
Carried Unanimously 7/0 |
Council is now requested to considered the balance of the Standing Committee recommendations independently.
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.8 |
10.6 |
Alf Faulkner Hall Redevelopment Feasibility Study Revocation Motion |
SC – 8/08/08 SC – 9/08/08 SC – 10/08/08 SC – 11/08/08
|
Carried Unanimously 7/0 Carried Unanimously 7/0 Carried 6/1 Absolute Majority Required Carried Unanimously 6/0 |
10.1.12 |
10.11 |
Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean |
SC – 17/08/08 |
Carried Unanimously 6/0 Absolute Majority Required |
10.1.13 |
10.12 |
Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean |
SC – 18/08/08 |
Carried Unanimously 6/0 Absolute Majority Required |
10.1.21 |
10.20 |
Cultural Development Advisory Committee Meeting held on 6 August 2008 |
SC – 26/08/08 SC – 27/08/08 |
Carried 4/3 Carried Unanimously 7/0 Absolute Majority Required |
10.1.23 |
10.22 |
Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008 |
SC – 29/08/08 |
Carried Unanimously 7/0 Absolute Majority Required |
14.1 |
14.1 |
Youth Advisory Council - Addition and Removal of Members |
SC – 37/08/08 |
SC – 38/08/08 Absolute Majority Required |
14.3 |
14.2 |
Appointment of Community Members to Children and Family Services Committee |
SC – 38/08/08 SC – 39/08/08 SC – 40/08/08 |
Carried Unanimously 7/0 Carried Unanimously 7/0 Carried Unanimously 7/0 Absolute Majority Required |
The following Committee recommendations are submitted to Council for consideration:
10.1.1 SC – 1/08/08 - Petition – Intersection of Broadway and Ida Street, Bassendean
Correspondence and a petition containing 153 signatories has been received stating the following:
“We, the road users, request immediate action on improving the inadequate road signage at the intersection of Broadway and Ida Street, Bassendean. The frequency of serious accidents at this site is alarming. Increasing the safety of this intersection must be addressed before the number of road users increases with the development of The Park Estate.”
COMMITTEE RECOMMENDATION - OFFICER RECOMMENDATION – ITEM 10.1.1
MOVED Cr Elgar, Seconded Cr Stubbs, that the petition containing 153 signatories be received and referred to the CEO for action.
10.1.2 SC – 2/08/08 - Proposed Red Hill Waste Management Facility - Waste Water Treatment Plant (Ref: ILET-736108 – Director Operational Services, Simon Stewert-Dawkins)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2
MOVED Cr Pule, Seconded Cr Elgar, that Council writes to the Eastern Metropolitan Regional Council and provides the following feedback in relation to the proposal to site a Waste Water Treatment Plant at the Red Hill Waste Management Facility:
1. Any increase in costs to the Town of Bassendean or ratepayers as a result of the proposed Waste Water Treatment Plant development is not acceptable; and
2. It is imperative that should the proposal Waste Water Treatment Plant proceed, the East Metropolitan Regional Council and member Councils have a high level of input into environmental and health impact assessments as part of the approval process, in order to minimise the potential for negative environmental or social impacts.
10.1.3 SC – 3/08/08 - Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3
MOVED Cr Elgar, Seconded Cr Gangell, that Council requests State Land Services to make 2228m² of Lot 14072 available to Rail Heritage WA and seeks the written consent of the Western Australian Planning Commission to change the purpose of that portion of the reserve to Railway Museum.
10.1.4 SC – 4/08/08 - Waste and Recycling Contracts (Ref: WSTMNGT/REPRTNG/1 – Ken Goldsworthy, Manager Health & Ranger Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4
MOVED Cr Elgar, Seconded Cr Gangell, that Council approves the assignment of its Waste and Recycling contracts from Trum Pty Ltd, trading as Roads & Robinson Rubbish & Recycling, to Transpacific Industries Group Ltd, trading as Transpacific Cleanaway Pty Ltd, subject to all conditions, including the pricing structure within the current contracts, being maintained by the new owners.
10.1.5 SC – 5/08/08 - Parking of a Commercial Vehicle in a Residential Area: Breach of Local Planning Scheme No. 10; Lot 14 (No. 20) Maidos Street, Ashfield, Owner: Mrs Green (Ref: MAI20 Street – Michael Whitbread; Senior Planning Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5
MOVED Cr Elgar, Seconded Cr Stubbs, that Council advises the owner of Lot 14 (No. 20) Maidos Street, Ashfield, that the use of this site for parking a commercial vehicle is unauthorized and unless this land use ceases within 21 days prosecution action for the breach of the Scheme will commence without further notice.
10.1.6 SC – 6/08/08 - Honouring Rolf Harris - Report on Consultation with Mr Harris – (Ref: Road/Name/2 - Michael Whitbread, Senior Planning Officer)
COMMITTEE RECOMMENDATION – OFFICER RECOMMENDATION – ITEM 10.1.6
MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:
1. Adds ‘Rolf Harris’ to the Nomenclature Register with consideration to naming a future feature or place associated with the arts; and
- Requests Mr Harris’ agent to provide a brief biography.
10.1.7 SC – 7/08/08 - Proposed Planning Policies for Local Planning Scheme No. 10 (Ref:LUAP/PLANNG/1 – Brian Reed, Manager Development Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7
MOVED Cr Elgar, Seconded Cr Stubbs, that Council resolves to adopt the following Local Planning Policies under Clause 2.4.1 of the Local Planning Scheme No. 10, included in the Attachment Section of the Standing Committee Agenda of 19 August 2008:
- Bassendean Town Centre Strategy and Guidelines;
- Energy Efficient Design Policy;
- Water Sensitive Design Policy;
- Floodplain Management & Development Policy;
- Earlsferry House Design Guidelines;
- Industrial Zones Development Design Guidelines;
- Local Shopping Zone Design Guidelines;
- Parking Specifications;
- Incorporation of Existing Dwellings into Group Housing Developments;
- Window Security for Non-Residential Property Facades; and
(k) Lot 2; 1 Anzac Terrace Design Guidelines.
10.1.8 Alf Faulkner Hall Redevelopment Feasibility Study (Ref: GRSU/PROGM/7 – Patrick Quigley, Manager Leisure Services)
OFFICER RECOMMENDATION – ITEM 10.1.8
That Council:
1. Provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget;
2. Rescinds OCM - 18/03/08 which reads:
“That Council:
a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and
b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”
3. Refers the provision of cultural facilities to the proposed civic & community centre building project, as part of the Town Centre Area Strategy.
SC - 8/08/08
COMMITTEE RECOMMENDATION – ITEM 10.1.8(a)
MOVED Cr Stubbs, Seconded Cr Gangell that Council splits Item 10.6 and vote on items 1, 2 and 3 separately.
SC - 9/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8(b)
MOVED Cr Gangell, Seconded Cr Elgar, that Council provides “in principle” support for the aesthetic improvements and facility enhancements proposed within this report for Alf Faulkner Hall, by using available funds within the 2008/09 Council Budget and referring the unfunded items for future consideration within the 2009/10 Council Budget.
SC - 10/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8(c)
MOVED Cr Stubbs, Seconded Cr Gangell, that Council rescinds OCM - 18/03/08 which reads:
“That Council:
a. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and
b. Considers allocating funds within the 2009/10 Council Budget to undertake the project.”
THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.25(e) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.
CONSIDERATION OF REVOCATION REQUIRES THE SUPPORT OF THREE COUNCILLORS.
SC - 11/08/08
COMMITTEE RECOMMENDATION – ITEM 10.1.8(d)
MOVED Cr Stubbs, Seconded Cr Pule, that the cultural facility be further investigated during this year’s Strategic Planning Review.
10.1.9 OCM – 12/08/08 - Public Toilet Management Program (Ref: COUP/INSPEC/1 – Ian McDowell, Manager Asset Services)
COMMITTEE RECOMMENDATION – ITEM 10.1.9(a)
MOVED Cr Stubbs, Seconded Cr Pule, that Council agrees that the interest outlined by Cr Piantadosi is so trivial or insignificant as to be unlikely to influence the disclosing members’ conduct in relation to the matter, and therefore he be allowed to participate in discussions and the decision making process and preside over the meeting.
SC – 13/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9(b)
MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Receives the June 2008 Philip Griffiths Architects architectural assessment report on six of the Town of Bassendean’s public toilet facilities;
2. Endorses the following Public Toilet Management Program:
Location |
Improvements |
Financial Year |
Mary Crescent Reserve |
Construct new facility under the roof of Alf Faulkner Hall. |
2008/09 |
Ashfield Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Point Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Jubilee Reserve (1) |
Complete a study to determine community needs and prepare a design to meet those needs |
2008/09 |
Ashfield Reserve |
Construct a new facility |
2009/10 |
Point Reserve |
Construct a new facility |
2010/11 |
Jubilee Reserve |
Construct a new facility |
2011/12 |
Sandy Beach Reserve (2) |
Prepare a design for internal and external refurbishment |
2012/13 |
Anzac Terrace Reserve (2) |
Prepare a design for internal and external refurbishment |
2012/13 |
Sandy Beach Reserve |
Internal and external refurbishment |
2013/14 |
Anzac Terrace Reserve |
Internal and external refurbishment |
2013/14 |
James Street (3) |
Routine maintenance |
Ongoing |
Success Hill Reserve |
Routine maintenance. |
Ongoing |
At the Standing Committee meeting, an amendment was made to the Officer Recommendation to change the amount of $60k to $50k, as shown in bold below.
SC - 14/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9(c)
MOVED Cr Gangell, Seconded Cr Elgar that Council:
- Notes that an amount of $50k has been included in the 2008/09 Capital Budget for the upgrade of the Town of Bassendean’s public toilet facilities and that these funds will be used to develop designs and plans for replacement public toilets for Ashfield Reserve, Point Reserve, and Jubilee Reserve in that order; and
- Notes that any remaining funding from the 2008/09 allocation will be used to complete non-structural refurbishment of the remaining Town of Bassendean public toilet facilities.
10.1.10 SC – 15/08/08 - RFT CC021/2007-08 – Town of Bassendean Surplus & Obsolete Equipment Sale (Ref: PLES/TENDNG/3 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)
COMMITTEE/OFFICER RECOMMENDATIONS – ITEM 10.1.10
MOVED Cr Elgar, Seconded Cr Stubbs, that Council:
1. Accepts the tender from Governor Stirling Senior High School for the purchase of Lots MI-01 to MI-20 for the total amount of $1,000 (GST Inclusive);
2. Accepts the tender from Leonie Squire for the purchase of lots 100, 178 & 278 for the total amount of $40 (GST Inclusive);
3. Accepts the tender from Chris Holmes for the purchase of lot 114 for the total amount of $21.50 (GST Inclusive);
4. Accepts the tender from Ken Goldsworthy for the purchase of lots 127, 128, 169, 170,175, 176, 182, 246, 250 & 260 for the total amount of $461.60 (GST Inclusive);
5. Accepts the tender from M. Conti for the purchase of lots 144, 145, 146,147, 167, 168, 192, 199, 228, 249, 259 & 261 for the total amount of $82.50 (GST Inclusive);
6. Accepts the tender from Sue Perkins for the purchase of lots 134 & 138 for the total amount of $202.00 (GST Inclusive);
7. Accepts the tender from W. McCracken for the purchase of lots 139, 140, 154 & 177 for the total amount of $1,595.00 (GST Inclusive);
8. Accepts the tender from Edward Rzepczynski for the purchase of lots 148, 150, 151, 152, 153, 155, 164, 198, 220, 293, & 294 for the total amount of $938.50 (GST Inclusive);
9. Accepts the tender from Megan Shirt for the purchase of lots 149 & 235 for the total amount of $105.00 (GST Inclusive);
10. Accepts the tender from Yvonne Zaffino for the purchase of lots 156, 173, 174, 229 & 290 for the total amount of $24.55 (GST Inclusive).
11. Accepts the tender from Travis Moore for the purchase of lots 163 & 201 for the total amount of $29.70 (GST Inclusive);
12. Accepts the tender from Ayden Mackenzie for the purchase of lots 237, 238, 243 & 244 for the total amount of $50 (GST Inclusive).
13. Approves to arrange by Private Treaty for the sale of all surplus and obsolete equipment not disposed of within tender RFT CC021/2007-08;
14. Sells the surplus and obsolete equipment by Private Treaty;
15. Approves the disposal of any surplus and obsolete equipment that is not sold at the completion of the Private Treaty process to a charity or community group nominated by Council; or dispose of by landfill if of no interest to the Town.
10.1.11 S – 16/08/08 - Strategic Streetscape - Draft Outdoor Eating Facilities on Public Places Policy (Ref: COUP/PLANNG/1 – Simon Stewert-Dawkins, Director Operational Services)
Additional Information
The Standing Committee indicated the draft Outdoor Eating Facilities on Public Places Policy should relax the advertising restrictions for market style umbrella, tablecloths, napkins, crockery and glassware.
COMMENT
The August 2008 Standing Committee draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising was as follows:
Advertising
The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage:
- The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
- The name of the permit holders business or logo may be included within the menu board and shall not be greater than 5 percent of the total surface area exposed.
- The name of the permit holders business or logo may be printed onto a standard drop of the “valance” portion only of a market style umbrella and shall not be greater than 20 percent of the valance area.
- The name of the permit holders business/ logo or third party branding/logo may be permitted when embossed/printed onto table cloths and napkins; and printed onto crockery and glassware. The name of the permit holders business/ logo or third party branding/logo shall not be greater than 5 percent of the total surface area exposed.
- The branding or logo must be copyright of the owner and evidence of approved to use the brand or logo shall be provided to the Town.
- The name of the permit holders business/ logo or third party branding/logo or advertising shall not be displayed on tables, chairs, planter boxes or any other furniture within the permit area.
The Standing Committee discussion focused on dot points 3 and 4 and how the advertising restrictions could be relaxed for market style umbrella, tablecloths, napkins, crockery and glassware by omitting the percentage of advertising permitted and deleting information regarding the umbrellas.
It should be noted that in reviewing the requested amendments after the August 2008 Standing Committee meeting, it was possible further simplify dot points 3 and 4 by combining the information.
The draft Outdoor Eating Facilities on Public Places portion of the policy relating to advertising reads as follows:
Advertising
The provision of outdoor eating areas in itself, increases customer awareness of an outdoor eating facility, encourages pedestrian activity and increases patronage:
- The name of the permit holders business may be advertised on the building in accordance to Council’s Advertising Signage policy.
- The name of the permit holders business or logo may be included within the menu board and shall not be greater than 5 percent of the total surface area exposed.
- The name of the permit holders business/logo or third party branding/logo may be permitted when embossed/printed onto a market style umbrella, table cloths and napkins and printed onto crockery and glassware.
- The branding or logo must be copyright of the owner and evidence of approved to use the brand or logo shall be provided to the Town.
- The name of the permit holders business/ logo or third party branding/logo or advertising shall not be displayed on tables, chairs, planter boxes or any other furniture within the permit area.
The amended draft Outdoor Eating Facilities on Public Places Policy, which reflects the Standing Committee requested amendments, is included as an attachment.
COMMITTEE RECOMMENDATION – ITEM 10.1.11
MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Receives the revised draft Outdoor Eating Facilities on Public Places Policy presented to the August 2008 Standing Committee agenda, as amended, and
2. Seeks community feedback until Friday 7 November 2008 on the revised draft Outdoor Eating Facilities on Public Places Policy.
10.1.12 SC – 17/08/08 - Request for a Rate Exemption – Westcare Inc, 28 Hanwell Way, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12
MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Determines that Westcare Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and
- Provides a rate concession of 50% of the 2008/9 rates levied for 28 Hanwell Way, Bassendean, totalling $4,740.90 in accordance with Section 6.47 of the Local Government Act 1995, to Westcare Inc.
AT THE ORDINARY COUNCIL MEETING, THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.
10.1.13 SC – 18/08/08 - Request for a Rate Exemption – Workpower Inc, 76 Grey Street, Bassendean (Ref: RAT&VAL/RTPAYMT/3 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13
MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Determines that Workpower Inc is not eligible for an exemption under Section 6.26 of the Local Government Act; and
- Provides a rate concession of 50% of the 2008/9 rates levied for 76 Grey Street, Bassendean, totalling $ 6,230.87 in accordance with Section 6.47 of the Local Government Act 1995, to Workpower Inc.
THIS ITEM IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER 6.27 OF THE LOCAL GOVERNMENT ACT TO PROVIDE A RATE CONCESSION.
10.1.14 SC – 19/08/08 - Partnership with Shire of Wiluna (Ref: GOVR/LREGLIA/25 Gary Evershed, Chief Executive Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14
MOVED Cr Elgar, Seconded Cr Klein, that Council advises the CEO of the Shire of Wiluna that it gives “in principle” support to a cooperative partnership with the Shire for mutual benefit and wishes to explore the partnership further through a dialogue between the CEOs leading to the development of a Memorandum of Understanding which will be brought back to Council at a later date for consideration.
10.1.15 SC – 20/08/08 - Quarterly Reports for Quarter Ended 30 June 2008 (Ref: FINM/AUD/1 - Gary Evershed, Chief Executive Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15
MOVED Cr Gangell, Seconded Cr Elgar, that Council:
1. Receives the Quarterly Reports for the Quarter ended 30 June 2008, and
2. Endorses the strategic priority targets set by the CEO for the current quarter.
10.1.16 SC – 21/08/08 - Timing of Pay Rise to Staff under Union Collective Agreement 2008-11 (Ref: – Gary Evershed, Chief Executive Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16
MOVED Cr Elgar, Seconded Cr Klein, that Council endorses the CEO’s recommended course of action in awarding a pay rise consistent with the agreed negotiated position for the Union Collective Agreement backdated to 1 July 2008 at the time of lodgement of the Agreement with the Workplace Authority rather than at the time of registration.
10.1.17 SC – 22/08/08 - Bassendean Youth Advisory Council Meetings of 4 March, 1 July and 5 August 2008 (Ref: GOVN/CCLMEET/20 - Yvonne Zaffino, Council Support Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17
MOVED Cr Gangell, Seconded Cr Brinkworth, that the report on meetings of the Youth Advisory Council held on 4 March, 1 July and 5 August 2008, be received.
10.1.18 SC – 23/08/08 - Economic Development Advisory Committee Meeting held on 25 June 2008 (Ref: GOVN/CCLMEET/13 – Bob Gray, Economic Development Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18
MOVED Cr Stubbs, Seconded Cr Gangell, that:
1. The report on a meeting of the Economic Development Advisory Committee meeting, held on 25 June 2008, be received.
2. Council endorses the Committee’s proposal to invite a representative of the Bendigo Bank to make a presentation to the Economic Development Advisory Committee.
3. Action is taken in the short-term to assist traders by approving measures proposed in the Traders Forum, namely:
i) Reviewing the Thoroughfares Local Law to permit appropriate A-frame signs on footpaths in shopping precincts within the Town;
ii) Erect signs in West Road, north of the roundabout and on the corner of Wilson and Old Perth Road pointing to ‘Town Centre Shopping’ or similar brief message, and request Main Roads WA to repair or replace the sign on Guildford Road.
iii) Erecting, subject to site feasibility and trader contribution, a pole sign in OPR adjacent to the Bassendean Village Shopping Centre with ‘street sign’ sized identification of OPR trader names, and advise that traders can purchase directional signage; and
iv) In the medium term, develop an integrated approach to signage to assist the traders to formulate a more comprehensive marketing and promotion strategy.
10.1.19 SC – 24/08/08 - Audit & Risk Management Committee Meeting held on 9 July 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19
MOVED Cr Gangell, Seconded Cr Stubbs, that Council receives the report on a meeting of the Audit and Risk Management Committee held on 9 July 2008, be received.
10.1.20 SC – 25/08/08 - Seniors’ Week Coordinating Committee Meeting held on 24 July 2008 (Ref: RECC/EVMNGT/7– Travis Moore, Recreation Development Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20
MOVED Cr Pule, Seconded Cr Gangell, that Council:
- Receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 24 July 2008; and
- Receives the resignation from Mrs Joan Morgan from the Seniors’ Week Coordinating Committee.
- Endorses the Officer Recommendation as shown in the Confidential Report to the Standing Committee of 19 August 2008.
TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO A COUNCIL COMMITTEE.
10.1.21 Cultural Development Advisory Committee Meeting held on 6 August 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)
OFFICER RECOMMENDATION – ITEM 10.1.21
That Council:
- Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
- Provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009;
- Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
- Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
- Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:
NAIDOC Week (includes $5k for 2009 event) $20,000
Avon Descent $2,000
Art Exhibition $30,000
Bassendean Festival $70,000
Australia Day Concert $42,500
Sculpture Park Exhibition $10,000
Photographic Exhibition (Planning for 2009) $3,000
Community Events Sponsorships $5,000
Cultural Plan Implementation $5,000
Public Art Acquisition $3,000
and
- Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.
SC - 26/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21(a)
MOVED Cr Gangell, Seconded Cr Pule, that Council provides sponsorship of $250 through the Town’s Public Relations Account to Ms Carol Seidel to assist in undertaking a photographic exhibition in April 2009.
SC - 27/08/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21(b)
MOVED Cr Gangell, Seconded Cr Elgar, that Council:
- Notes that the Committee has exercised its delegated authority to acquire the following artworks: “Body & Soul” by Bebe Hall, “The Good Wife” by Trudy Hardman, “Wild Styled Banksia” by Susan Sheppard; “The Last Supper” by Talis Powdrill and “Strata” (2) by Katherine Lys;
- Provides retrospective sponsorship of $1,000 to the Maltese Association, under the Community Events Sponsorship Program, to assist with a community procession event held on Sunday 10 August 2008;
- Provides sponsorship of $1,000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the Carols by Candlelight event on Sunday 21 December 2008;
- Endorses the cultural events/projects and associated re-allocations within the 2008/09 Council Budget listed below:
NAIDOC Week (includes $5k for 2009 event) $20,000
Avon Descent $2,000
Art Exhibition $30,000
Bassendean Festival $70,000
Australia Day Concert $42,500
Sculpture Park Exhibition $10,000
Photographic Exhibition (Planning for 2009) $3,000
Community Events Sponsorships $5,000
Cultural Plan Implementation $5,000
Public Art Acquisition $3,000
and
- Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 August 2008.
POINT 4 IS TO BE CARRIED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND A 2008/09 BUDGET ALLOCATION.
10.1.22 SC – 28/08/08 - Local Studies Collection Management Committee Meeting of 7 August 2008 (Ref: GOVN/CCLMEET/3 – Allan Caddy, Manager Library & Information Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22
MOVED Cr Stubbs, Seconded Cr Pule, that the report on a meeting of the Local Studies Collection Management Committee held on 7 August 2008, be received.
10.1.23 SC – 29/08/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 August 2008 (Ref: GOVN/CCL/MEET11 – Patrick Quigley, Manager Leisure Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23
MOVED Cr Elgar, Seconded Cr Gangell, that Council:
- Approves a discounted venue hire fee of $15.80 per hour for use of the Recreation Centre by SYRC for the 2008/09 financial year; and
- Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 August 2008.
POINT 1 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.16(3)(b) OF THE LOCAL GOVERNMENT ACT 1995 TO AMEND FEES AND CHARGES DURING THE FINANCIAL YEAR.
10.1.24 SC – 30/08/08 - Councillors Information Workshop held on 29 July 2008 (Ref: – Yvonne Zaffino, Council Support Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24
MOVED Cr Gangell, Seconded Cr Pule, that the notes of the Councillors Information Workshop held on 29 July 2008, be received.
10.1.25 SC – 31/08/08 - Financial Statements for the Period Ended 31 July 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25
MOVED Cr Gangell, Seconded Cr Stubbs, that:
1. The Financial Reports for the period ended 31 July 2008, be received:
2. The Investment Report for the period ended 31 July 2008, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $621,146.59 for the period to 31 July 2008, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $187,910.43 as at 31 July 2008, be received.
10.1.26 SC – 32/08/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.26
MOVED Cr Elgar, Seconded Cr Brinkworth, that vouchers:
82324 – 82370 Municipal Fund – Commonwealth Bank
5817 - 5824 Trust Fund
2815 – 3048 Municipal Fund – EFT Vouchers
totalling $1,184,800.40 for payment.
10.1.27 SC – 33/08/08 - Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.27
MOVED Cr Elgar, Seconded Cr Stubbs, that Council notes the decisions made under delegated authority by the Manager Development Services.
10.1.28 SC – 34/08/08 - Implementation of Council Resolutions
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28
MOVED Cr Elgar, Seconded Cr Pule, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
10.1.29 SC – 35/08/08 - Calendar for September 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
At the Standing Committee meeting, an amendment was made to the Small Business Centre East Metro meeting as shown in bold below:
Thu 25 Sep 7.00am Small Business Centre East Metro – Midland (Cr Elgar)
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.29
MOVED Cr Pule, Seconded Cr Gangell, that the Calendar for September 2008, as amended, be adopted.
10.1.30 SC – 36/08/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.30
MOVED Cr Pule, Seconded Cr Gangell, that Council notes that the Common Seal was not attached to any documents during the reporting period.
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Members of the public who did not ask questions in Part One of Public Question Time will be heard first.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Pule: Motion: Rangers Vehicles Video Monitoring Facilities
Cr Pule has advised in writing that he wishes to move the following at this meeting:
“That a feasibility report be prepared to:
1. Obtain Commonwealth Grants and matching State Grants toe quip all the Town’s Ranger vehicles with video monitoring facilities to be used for anti graffiti monitoring and other crime prevention and to provide a better measure of safety for our Rangers; and
2. To consult the public acceptance of this issue.”
12.2 Notice of Motion – Cr Klein: Motion: Crime Prevention
Cr Klein has advised in writing that she wishes to move the following at this meeting:
“That Council seeks feedback from the community with a view to gauge interest in support for the establishment of a community group in crime prevention and combating vandalism.”
12.3 Notice of Motion – Cr Stubbs: Motion: Review of Governance Policy 1.2.2 - Councillors’ Training and Attendance at Conferences
Cr Stubbs has advised in writing that she wishes to move the following at this meeting:
“That Council reviews Governance Policy 1.2.2 - Councillors’ training and attendance at conferences, and considers:
1. Amendments to permit Councillors’ to carry forward their unused individual annual training budget allocations;
2. Greater flexibility and autonomy for Councillors to attend intrastate and/or interstate conferences which are relevant to the Councillor’s role; and
3. Similar policies utilised by EMRC member Councils.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
14.1 SC - 37/08/08 - Youth Advisory Council - Addition and Removal of Members (Ref: GOVN/CCLMEET/20 – Ayden Mackenzie, Youth Development Officer)
This matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of people.
COMMITTEE RECOMMENDATION – ITEM 14.1
MOVED Cr Stubbs, Seconded Cr Klein, that Council adopts the Officer Recommendation as shown in the Confidential Report to the Standing Committee Agenda of 19 August 2008.
14.2 Appointment of Community Members to Children and Family Services Committee (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)
This report is to be discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act to maintain the confidentiality of the names of the nominees.
SC - 38/08/08
COMMITTEE RECOMMENDATION – ITEM 14.2(a)
MOVED Cr Pule, Seconded Cr Stubbs, that the Instrument of Appointment and Delegation be amended to include six community representatives inclusive of 1 indigenous representative and up to five deputies to the Committee.
SC - 39/08/08
COMMITTEE RECOMMENDATION – ITEM 14.2(b)
MOVED Cr Stubbs, Seconded Cr Pule, that Council appoints the person shown in the Confidential Committee Recommendation attached to the Standing Committee Minutes of 19 August 2008.
SC - 40/08/08
COMMITTEE RECOMMENDATION – ITEM 14.2(c)
MOVED Cr Pule, Seconded Cr Stubbs, that Council appoints five of the people shown in the Confidential Committee Recommendation attached to the Standing Committee Minutes of 19 August 2008 and the remaining 5 to be deputies.
The next Ordinary Council meeting will be held on Tuesday, 23 September 2008.
