Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON THURSDAY 12 JUNE 2008 AT 9.04AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Stubbs, declared the meeting open and welcomed all those in attendance.
2.0 PUBLIC QUESTION TIME
Nil
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Cr Michelle Stubbs Presiding Member
Cr Lynda Butler Town of Bassendean
Cr Anne Brinkworth Town of Bassendean
Mr Paul Bridges Bassendean Historical Society (Inc)
Mr Michael Grogan Bassendean Historical Society (Inc)
Mr Geoff Addison Bassendean Historical Society (Inc)
Officers
Mr Allan Caddy Manager Library & Information Services
Ms Carol Leigh Local Studies Librarian
Mrs Cathy Muraszko Minute Secretary
Observer
Her Worship the Mayor, Cr Tina Klein (from 9.05am)
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Meeting held on 6 March 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Butler, Seconded Cr Brinkworth, that the minutes of the meeting held on 6 March 2008 be confirmed as a true record.
CARRIED UNANIMOUSLY 6/0
6.0 DECLARATIONS OF INTEREST
Nil
7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
8.0 REPORTS
8.1 Payment for Oral History Interviewees
Report Summary
No policy exists on payment for Oral History Interviews. A policy needs to be established to enable staff to make decisions when the issue is raised.
OFFICER RECOMMENDATION – ITEM 8.1
That the Local Studies Collection Management Committee:
1. Adopts a policy that no payment will be offered to candidates for an Oral History interview, but they be given an audio copy and a printed copy of the transcript of the interview; and
2. Reviews any request for payment from a candidate for an Oral History interview, where special circumstances exist.
Following brief discussion, the Committee agreed to adopt the Officer Recommendation with the deletion of point 2.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.1
LSCC – 1/06/08 MOVED Cr Brinkworth, Seconded Mr Bridges, that the Local Studies Collection Management Committee adopts a policy that no payment will be offered to candidates for an Oral History interview, but that they be given an audio copy and a printed copy of the transcript of the interview.
CARRIED UNANIMOUSLY 6/0
8.2 Local Studies Librarian’s Report (Carol Leigh)
CATALOGUING/INDEXING/PROCESSING
· Newspaper and periodical articles – 37
· Rate Books – 1107 entries (13577 entries in total - 12 rate books completed)
· Bassendean Magnet – 78 entries (1289 entries in total)
· Books – 2
· Photographs (individually scanned and catalogued) - 8
· Maps – 1
ORAL HISTORY
The tapes and transcript for the interview with Roy Weatherburn have been received and catalogued.
The tapes and transcript for the interview with Laurie Nicoletto have also been received.
A preliminary interview with Joanne Parfitt has been carried out by Mrs Laurie.
RATE BOOKS AND BASSENDEAN MAGNET INDEXES
Lesley Sinclair and Shirley Babis continue to add data to these indexes regularly. David Blampey has now started doing some indexing of the rate books and Mim Plunkett and Margaret Pearce have been contacted with regard to their working together on the rate book index.
LETTER TO LOCAL ORGANISATIONS
The response to the letter requesting material engendered by local bodies has been disappointing. Only 5 of the 25 organizations written to, have made contact with Ms Leigh. These are the Arthritis Exercise Club, Swan Districts Football Club, the Bassendean Brass Band, Bassendean Melody Club and the Ashfield Soccer Club.
NEW SCANNER
The scanner bought for the Local Studies Collection in 2002 is failing to operate properly. It is a vital piece of equipment for the Local Studies Librarian and therefore the purchase of a new one is a high priority. Ms Leigh has asked Peter Barker, Information Technology Officer, for advice on a suitable model.
Under consideration will be a good quality but simple machine, manufactured by a reputable company which will accommodate items up to A3 size.
SHIRE OF WILUNA LOCAL HISTORY COLLECTION
Debbie McNeill who is investigating the establishment of a local history collection at Wiluna visited Ms Leigh on 8 May to discuss ways of developing and organizing the existing material. She is particularly interested in doing oral histories with Aborigines in the area. Ms Leigh gave her references to some guides on how to go about this and she also referred her to an oral historian who has extensive expertise in interviewing Aborigines for oral history programs.
INAUGURAL LIBRARY HISTORY LECTURE
Ms Leigh is busy researching and writing this talk which will take place at the Library on Wednesday 25 June at 7.30pm. She is to speak about what it was like to be living in Bassendean in the early decades of the 20th century and will be illustrating her talk with photographs from the Local Studies Collection.
ENQUIRIES
History of the West Guildford Orchestral Society – the Collection has 6 photographs, 2 concert programmes, a short historical note and some entries in The Bassendean Magnet
Swan River foreshore – information required by a research worker studying for an Honours degree in Geography. The Collection has a number of reports that were helpful to him
Anne Hall of the Bassendean Day Care Centre requested a brief history of Bassendean and some photographs for a talk she plans to give to at the Centre. She was given a brief history compiled by Ms Leigh and some photographs were copied on to a CD for her.
A history of St Joseph’s Catholic Church is being written and the researcher was able to obtain several photographs and a few references to the church. He also found some of the oral histories done by Jennie Carter in the early 1980’s extremely helpful as some of these interviews had focussed on residents who were very involved with the parish.
The Manager Library and Information Services undertook to investigate advertising the inaugural Library history lecture in the Eastern Reporter either by placing an advertisement or by way of a story. He further undertook to speak with the local schools with a view to mentioning it in their newsletters this week.
COMMITTEE RECOMMENDATION – ITEM 8.2(a)
LSCC – 2/06/08 MOVED Mr Bridges, Seconded Cr Butler, that approval be granted to upgrade the scanner subject to the cost being within the Budget.
CARRIED UNANIMOUSLY 6/0
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.2(b)
LSCC – 3/06/08 MOVED Cr Brinkworth, Seconded Cr Butler, that the Local Studies Librarian’s Report be received.
CARRIED UNANIMOUSLY 6/0
8.3 Financial Activity Statement
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Date |
Description |
Cost |
Balance |
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$4,017.25 |
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17/02/2008 |
CHAMP PTY LTD T/S COMSOFT WA TO RECTIFY PROBLEMS WITH PHOTOS THAT DON’T OPEN ON OPAC/SEARCH RECTIFY PROBLEMS WITH PHOTOS |
$ 595.00 |
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25/02/2008 |
WEST-NET SYSTEMS TO MICROFILMING OF EASTERN SUBURBS REPORTER MICROFILMING OF EASTERN REPORTER |
$ 571.20 |
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13/03/2008 |
TOWN OF BASSENDEAN (PETTY CASH) LIBRARY PETTY CASH PETTY CASH |
$ 8.00 |
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29/04/2008 |
MAXINE LAURIE ORAL HISTORY/RECORDINGS AND TRANSCRIPT FOR NICOLETTO LIBRARY - ORAL HISTORY |
$ 677.17 |
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02/05/2008 |
TOWN OF BASSENDEAN (PETTY CASH) LIBRARY PURCHASES ADMINISTRATION PETTY CASH |
$ 45.45 |
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TOTAL EXPENSES MARCH TO MAY 2008 |
$1,896.82 |
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Balance of Account as at 31/05/08 |
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$2,120.43 |
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COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.3
LSCC – 4/06/08 MOVED Cr Butler, Seconded Mr Grogan, that the Financial Activity Statement for the period ended 31 May 2008, be received.
CARRIED UNANIMOUSLY 6/0
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
11.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
13.0 CONFIDENTIAL BUSINESS
Nil
14.0 CLOSURE
The next meeting of the Committee is to be held on Thursday, 7 August 2008.
There being no further business, the Presiding Member declared the meeting closed, the time being 9.34am.
