Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

BASSENDEAN LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON THURSDAY 6 MARCH 2008 AT 9.00AM

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member, Cr Stubbs declared the meeting open at 9.00am and welcomed all those in attendance.

2.0 PUBLIC QUESTION TIME

Nil

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Present

Cr Michelle Stubbs Presiding Member

Cr Lynda Butler Town of Bassendean

Cr Anne Brinkworth Town of Bassendean

Mr Paul Bridges Bassendean Historical Society (Inc)

Mrs Leslie Sinclair Bassendean Historical Society (Inc)

Officers

Mr Allan Caddy Manager Library & Information Services

Mrs Cathy Muraszko Minute Secretary

Apologies

Mr Michael Grogan Bassendean Historical Society (Inc)

Mr Geoff Addison Bassendean Historical Society (Inc)

Ms Carol Leigh Local Studies Librarian

4.0 DEPUTATIONS

Nil

5.0 CONFIRMATION OF MINUTES

A minor amendment were made to the Minutes of 7 February 2008 to reflect Cr Gerry Pule’s attendance to be in the capacity of a visitor/observer rather than a member of the Committee.

5.1 Minutes of the Meeting held on 7 February 2008

COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1

MOVED Cr Brinkworth, Seconded Cr Butler, that the minutes of the meeting held on 7 February 2008, as amended be confirmed as a true record.

CARRIED UNANIMOUSLY 5/0

6.0 DECLARATIONS OF INTEREST

Nil

7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil

8.0 REPORTS

8.1 Local Studies Librarian’s Report (Carol Leigh)

CATALOGUING/INDEXING/PROCESSING

Newspaper and periodical articles – 19
Rate Books – 222 entries (12470 entries in total - 10 rate books completed)
Bassendean Magnet – 25 entries (1211 entries in total)
Books – 0
Photographs (individually scanned and catalogued) - 0
Maps – 0

MAPS

David Blampey has encapsulated 12 maps in Mylar sheets using double-sided archival tape. These maps have been selected because they are especially historically interesting and rare.

ORAL HISTORY

The transcript for the interview with Roy Weatherburn has been received.

Laurie Nicoletto has been contacted by Ms Leigh and is happy to participate in the oral history program. Ms Leigh has been given Mr Nicoletto’s details and indicated that she would contact him soon, to arrange a time for the preliminary interview.

Gwen Fenech does not want to be interviewed, so the Committee needs to select another candidate from names put forward by the Bassendean Historical Society.

These are: Robbie Gaunt (plumbing), Michael Grogan (Bassendean family connections), John Willis (Bassendean family connections), Tina Klein (local government) and Allan Caddy (library and local history collection).

LETTER TO LOCAL ORGANISATIONS

A letter has been sent out to 25 local organization and groups. It lets them know that there is a Local Studies Collection in the Library and asks if they have any items which they could make available to the library as a donation, or that could be copied for the collection. Items suggested, included brief histories, photographs, newsletters, flyers, leaflets and newspaper clippings.

There have been three replies so far and below is the text of the response from the Arthritis Exercise Group.

“Dear Carol

Thank you for your letter wishing to have any news of our group. I have enclosed a copy of an article that was in the local paper in 1999. Margaret Kirkpatrick took over as leader in 1991. I took over as secretary of the branch the same year. We still meet every week, cannot hold stalls any more and still have a membership of 15. It has dropped a little owing to health and age. We are still a happy group, we have occasional guest speakers when available, always go into recess in November and have a Christmas lunch to finish off the year.

I hope this has been useful to you.

Mrs. Myrtle Brammall

Hon. Secretary”

EASTERN REPORTER

The 2007 issues of this newspaper have been filmed on to microfiche and have been collected from Westnet.

ENQUIRIES

The rate book index has proved its worth again when there was another house history enquiry. This was for a house in Railway Parade and a search of the index showed the name of the probable first owner in 1912/1913. The researcher was given a copy of the 2nd edition of How to Trace the History of your House and was advised that she needed to go to Landgate to confirm this information, by obtaining the first Certificate of Title for the property.

Interestingly, some maps were very helpful with this enquiry and with the re-organisation of the map collection, locating and consulting them is now a quick and easy process.

The obituaries editor of The West Australian asked for access to the transcript of the late Georgina Gipson’s oral history interview. Her family gave their permission and the transcript was sent to him electronically.

Discussion took place on further possibilities for oral histories.

COMMITTEE RECOMMENDATION – ITEM 8.1(a)

LSCC – 1/03/08 MOVED Mr Bridges, Seconded Cr Butler, that Joanne Parfitt and May O’Brien be approached as potential future oral histories, with the Manager Library and Information Services providing more research and information to the next meeting.

CARRIED UNANIMOUSLY 5/0

COMMITTEE RECOMMENDATION – ITEM 8.1(b)

LSCC – 2/03/08 MOVED Mr Bridges, Seconded Cr Brinkworth, that the Committee extend the program of “Letters to Local Organisations” to local businesses requesting defined items in the local history collection.

CARRIED UNANIMOUSLY 5/0

COMMITTEE RECOMMENDATION – ITEM 8.1(c)

LSCC – 3/03/08 MOVED Mrs Sinclair, Seconded Cr Butler that the Local Studies Librarian’s Report be received.

CARRIED UNANIMOUSLY 5/0

8.2 Financial Activity Statement

Date	Description	Cost	Balance of Budget
			$4,985.04
14/01/2008	ZETTA FLORENCE PTY LTD MYLAR 75UM-10 M LIBRARY SUPPLIES	$116.00
	L901-0198 DOCUMENT REPAIR TAPE LIBRARY SUPPLIES	$15.00
15/01/2008	MRS KRYSTYNA LEGGE SEKULLA, P & LEGGE, K. OUR DREAM, OUR FUTURE LIBRARY - BOOK PURCHASE	$113.64
06/02/2008	TOWN OF BASSENDEAN (PETTY CASH) PURCHASE DVD LIBRARY PETTY CASH	$ 45.45
11/02/2008	MAXINE LAURIE MEET/INTERVIEW/TRANSCRIBE ORAL HISTORY LIBRARY - ORAL HISTORY	$677.70

	Total of Expenses February 2008	$967.79
Balance of Account as at 29/02/2008			$4,017.25

COMMITTEE RECOMMENDATION – ITEM 8.2(a)

LSCC – 4/03/08 MOVED Mr Bridges, Seconded Cr Brinkworth that future financial activity statements include income.

CARRIED UNANIMOUSLY 5/0

COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.2

LSCC – 5/03/08 MOVED Mr Bridges, Seconded Cr Butler, that the Financial Activity Statement for the period ended 29 February 2008, be received.

CARRIED UNANIMOUSLY 5/0

10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Nil

11.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil

13.0 CONFIDENTIAL BUSINESS

Nil

14.0 CLOSURE

The next meeting of the Committee is to be held on Thursday, 12 June 2008.

There being no further business, the Presiding Member declared the meeting closed, the time being 9.36am.