Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

BASSENDEAN LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON THURSDAY 7 FEBRUARY 2008 AT 9.05AM

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The Presiding Member, Cr Stubbs, opened the meeting at 9.05am and welcomed all those in attendance.

2.0 PUBLIC QUESTION TIME

Nil.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Present

Cr Michelle Stubbs - Presiding Member

Mr Geoff Addison - Bassendean Historical Society (Inc)

Mr Paul Bridges - Bassendean Historical Society (Inc)

Mr Michael Grogan - Bassendean Historical Society (Inc)

Cr Lynda Butler Town of Bassendean

Cr Anne Brinkworth - Town of Bassendean

Cr Gerry Pule - Town of Bassendean

Officers

Mr Allan Caddy - Manager Library & Information Services

Ms Carol Leigh Local Studies Librarian

4.0 DEPUTATIONS

Nil.

5.0 CONFIRMATION OF MINUTES

5.1 Minutes of the Meeting held on 8 November 2007

COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1

MOVED Cr Brinkworth, Seconded Michael Grogan, that the minutes of the meeting held on 8 November 2007, be confirmed as a true record.

CARRIED UNANIMOUSLY 6/0

6.0 DECLARATIONS OF INTEREST

Nil.

7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil.

8.0 REPORTS

8.1 Local Studies Librarian’s Report (Carol Leigh)

CATALOGUING/INDEXING/PROCESSING

Newspaper and periodical articles – 31
Rate Books – 793 entries (12248 entries in total - 10 rate books completed)
Bassendean Magnet – 25 entries (1208 entries in total)
Books – 5
Photographs (individually scanned and catalogued) - 9
Maps – 1

PHOTOGRAPHS

9 photographs have been integrated and re-catalogued.

MAPS

1 map has been catalogued.

Mylar sheets and double-sided archival tape have been purchased from Zetta Florence. David Blampey is currently encapsulating all the maps that have not been previously done and which need to be done. This will ensure that they are not damaged whilst being handled.

Document repair tape has also been obtained and he will also be repairing any maps that need it.

ORAL HISTORY

The interview with Roy Weatherburn has been done, and the transcript is still in progress.

The Committee needs to select the next interviewees from the names put forward by the Bassendean Historical Society.

ARCHIVAL COLLECTIONS

The Bassendean Senior Citizens’ Welfare Association Collection has been completed. This was a big project and it is the last substantial collection which needed to be properly arranged.

The Bassendean Croquet Club Collection has been also been processed. The records of the Club were given to the Library last year, when the Club had to vacate its premises at the BIC Reserve.

This brings the total number of collections completed to 10.

CITY OF BELMONT LOCAL HISTORY COLLECTION

Mrs Marcia Maher, recently retired Deputy Librarian at Belmont, visited Ms Leigh as she has been asked to write a report on how the fledgling local history collection at the City of Belmont can be progressed. Methods of appraisal of existing material and ways of developing and organising its collection were discussed.

ENQUIRIES

Information concerning James and Marion Fox who ran a confectionery shop in Whitfield Street.
History of the Agricultural Parts Supply Company which was established in Bassendean in 1949 , when it bought a portion of Richard Purser’s premises. Researcher was investigating the history of tractors manufactured in Western Australia.
House at 93 North Road – it resembles a church and periodically arouses the interest of Bassendean residents.
Santa Rosa wine tower – from an individual who has purchased a block of land in the area.
Cr Sam Piantadosi came in to research the original size in of his father-in-law’s property in May Road in 1954.
Enquiry from the United Kingdom regarding a family relation, Douglas Long of Bassendean.
Query relating to contamination issues relating to Australand’s Park Estate site.
Request for information regarding the Bassendean Rochdale Co-operative Limited as a share certificate for this company had been found.

LOCAL STUDIES BUDGET PROPOSAL 2008/2009

Acquisitions 400.00

Marketing 800.00

Microfilming 750.00

Oral History 2,500.00

Photo Preservation 450.00

Stationery 600.00

Website maintenance 500.00

TOTAL $6,000.00

COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.1(a)

LSC – 1/02/08 MOVED Paul Bridges, Seconded Cr Butler, that the Local Studies Librarian’s Report be received.

CARRIED UNANIMOUSLY 6/0

The Committee discussed the next possible candidates for the Oral History Project.

COMMITTEE RECOMMENDATION – ITEM 8.1(b)

LSC – 2/02/08 MOVED Cr Brinkworth, Seconded Cr Butler, that Gwen Fenech and Laurie Nicoletto be approached as the next candidates for the Oral History Project.

CARRIED UNANIMOUSLY 6/0

8.2 Financial Activity Statement

The Financial Statement for the period ended 31 January 2008, is shown below.

Date	Description of Expense	Cost	Balance of Budget
			$5,216.86
15/11/2007	Stylus - UPDATE AND SUPPLY TRACING THE HISTORY OF YOUR HOUSE PAMPHLET IN PDF FORMAT UPDATE PAMPHLET	$150.00
16/01/2008	AUSTRALIAN HERITAGE - MAGAZINE SUB	$ 54.55
16/01/2008	LIBRARY BOARD OF WA - 3 B& W PHOTOS	$ 27.27


	Total of Expenses November-January	$231.82

	Balance of Account as at 31/01/2008		$4,985.04

COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.2

LSC – 3/02/08 MOVED Cr Brinkworth, Seconded Geoff Addison, that the Financial Activity Statement for the period ended 31 January 2008, be received.

CARRIED UNANIMOUSLY 6/0

9.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

Nil.

10.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

11.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Nil.

12.0 CONFIDENTIAL BUSINESS

Nil.

13.0 CLOSURE

The next meeting of the Committee is to be held on Thursday, 6 March 2008.

There being no further business, the Presiding Member closed the meeting, the time being 9.35am.