Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE

Dear Committee Member

A meeting of the Local Studies Collection Management Committee is to be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Thursday, 7 February 2008, commencing at 9.00am.

Mr G F Evershed

CHIEF EXECUTIVE OFFICER

31 January 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Minutes of the Meeting held on 8 November 2007

OFFICER RECOMMENDATION – ITEM 5.1

That the minutes of the meeting held on 8 November 2007 be confirmed as a true record.

6.0 DECLARATIONS OF INTEREST

7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

8.0 REPORTS

8.1 Local Studies Librarian’s Report (Carol Leigh)

CATALOGUING/INDEXING/PROCESSING

Newspaper and periodical articles – 31
Rate Books – 793 entries (12248 entries in total - 10 rate books completed)
Bassendean Magnet – 25 entries (1208 entries in total)
Books – 5
Photographs (individually scanned and catalogued) - 9
Maps – 1

PHOTOGRAPHS

9 photographs have been integrated and re-catalogued.

MAPS

1 map has been catalogued.

Mylar sheets and double-sided archival tape have been purchased from Zetta Florence. David Blampey is currently encapsulating all the maps that have not been previously done and which need to be done. This will ensure that they are not damaged whilst being handled.

Document repair tape has also been obtained and he will also be repairing any maps that need it.

ORAL HISTORY

The interview with Roy Weatherburn has been done, and the transcript is still in progress.

The Committee needs to select the next interviewees from the names put forward by the Bassendean Historical Society.

ARCHIVAL COLLECTIONS

The Bassendean Senior Citizens’ Welfare Association Collection has been completed. This was a big project and it is the last substantial collection which needed to be properly arranged.

The Bassendean Croquet Club Collection has been also been processed. The records of the Club were given to the Library last year, when the Club had to vacate its premises at the BIC Reserve.

This brings the total number of collections completed to 10.

CITY OF BELMONT LOCAL HISTORY COLLECTION

Mrs Marcia Maher, recently retired Deputy Librarian at Belmont, visited Ms Leigh as she has been asked to write a report on how the fledgling local history collection at the City of Belmont can be progressed. Methods of appraisal of existing material and ways of developing and organising its collection were discussed.

ENQUIRIES

Information concerning James and Marion Fox who ran a confectionery shop in Whitfield Street.
History of the Agricultural Parts Supply Company which was established in Bassendean in 1949 , when it bought a portion of Richard Purser’s premises. Researcher was investigating the history of tractors manufactured in Western Australia.
House at 93 North Road – it resembles a church and periodically arouses the interest of Bassendean residents.
Santa Rosa wine tower – from an individual who has purchased a block of land in the area.
Cr Sam Piantadosi came in to research the original size in of his father-in-law’s property in May Road in 1954.
Enquiry from the United Kingdom regarding a family relation, Douglas Long of Bassendean.
Query relating to contamination issues relating to Australand’s Park Estate site.
Request for information regarding the Bassendean Rochdale Co-operative Limited as a share certificate for this company had been found.

LOCAL STUDIES BUDGET PROPOSAL 2008/2009

Acquisitions 400.00

Marketing 800.00

Microfilming 750.00

Oral History 2,500.00

Photo Preservation 450.00

Stationery 600.00

Website maintenance 500.00

TOTAL $6,000.00

OFFICER RECOMMENDATION – ITEM 8.1

That the Local Studies Librarian’s Report be received.

8.2 Financial Activity Statement

The Financial Statement for the period ended 31 January 2008, is shown below.

Date	Description of Expense	Cost	Balance of Budget
			$5,216.86
15/11/2007	Stylus - UPDATE AND SUPPLY TRACING THE HISTORY OF YOUR HOUSE PAMPHLET IN PDF FORMAT UPDATE PAMPHLET	$150.00
16/01/2008	AUSTRALIAN HERITAGE - MAGAZINE SUB	$ 54.55
16/01/2008	LIBRARY BOARD OF WA - 3 B& W PHOTOS	$ 27.27


	Total of Expenses November-January	$231.82

	Balance of Account as at 31/01/2008		$4,985.04

OFFICER RECOMMENDATION – ITEM 8.2

That the Financial Activity Statement for the period ended 31 January 2008, be received.

10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

11.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

13.0 CONFIDENTIAL BUSINESS

14.0 CLOSURE

The next meeting of the Committee is to be held on Thursday, 6 March 2008.