Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
NOTICE OF A MEETING OF THE
LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE
Dear Committee Member
A meeting of the Local Studies Collection Management Committee is to be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Thursday, 5 March 2009, commencing at 9.00am.
MR BOB JARVIS
CHIEF EXECUTIVE OFFICER
26 February 2009
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
2.0 PUBLIC QUESTION TIME
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
4.0 DEPUTATIONS
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Meeting held on 5 February 2009
OFFICER RECOMMENDATION – ITEM 5.1
That the minutes of the meeting held on 5 February 2009 be confirmed as a true record.
6.0 DECLARATIONS OF INTEREST
7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
8.0 REPORTS
8.1 Local Studies Librarian’s Report (Janet Megarrity)
ASSESSMENT OF THE COLLECTION
Assessment of Local Studies Collection using the Australian Historical Themes Framework is continuing. The reference collection, main collection and oral history collection, ephemera and fragile ephemera collections and serials have been assessed. The photographic collection is currently being assessed. Newspapers have been microfilmed according to the Collection Management Plan.
Information about the Bassendean Bicentennial has been received. Two books about the history of the Midland Railway workshops have been obtained.
Government Gazette notices regarding the name changes of the West Guildford Road Board to Town of Bassendean, have been obtained.
Copies of the investiture and acceptance speeches for Gwendolyn Fenech’s investiture as a Freeman of the Town of Bassendean, have been received.
Defective images on the Library Catalogue have been examined and 35 have been fixed without rescanning.
VISIT
The Local Studies Librarian visited the East Guildford Cemetery in order to become more familiar with local historical sites of interest.
The Local Studies Librarian intends to attend the office launch of the interpretive signage installation at the Pensioner Guard Cottage on Sunday 22 February at 2pm. She hopes to obtain a suitable photographic record of the events.
ORAL HISTORY
Progress is being made on the interview with Mr Arthur Leggett.
The Local Studies entry in the National Directory of Australia’s Oral History has been updated to reflect staff changes and additions to the Local Studies Oral History Collection since 2006.
The Oral History Collection now contains 75 oral history interviews.
CATALOGUING. INDEXING, PROCESSING
- Newspaper and periodical articles – 20
- Rate Books – entries (18224 entries in total - 15 rate books completed)
- Bassendean Magnet- ongoing
- Books- 2
- Photographs-0
- Maps-0
RATEBOOKS AND BASSENDEAN MAGNET INDEXES
Lesley Sinclair, Shirley Babis and David Blampey continue to add data to these indexes regularly. The indexers are now busy with the 16th ratebook.
ENQUIRIES
Information regarding Freemen of the Town of Bassendean was requested. Information sources relating to other Freemen including Rolf Harris, John Cox, John Paterson and Mervyn John Woods, were examined and photographs, copies of certificates, archives and biographical information were obtained from the collection.
Material on the beginnings of the Maltese Association was sought and a patron was referred to the Battye Library and Private Archives.
Information sought relating to a local house by new owners keen to renovate. Information of the first owner was located in rates books, not found in MHI or Bassendean: A Social History. How to Trace the History of Your House: A Guide was provided to the residents.
SCHEDULE OF FEES AND CHARGES
Staff reviewed the existing schedule of Fees and Charges for 2009/10 and it is recommended that the prices remain at the existing rates.
It is recommended that the Annual Library History Lecture be included and priced at a cost recovery basis.
OFFICER RECOMMENDATION – ITEM 8.1
That:
1. The Local Studies Librarian’s Report be received; and
2. The Library Fees listed in the Draft 2009/10 Schedule of Fees and Charges remain at the existing rates, with the addition of the Annual Library History Lecture.
8.2 Financial Activity Statement
The Financial Activity Statement for the period ended 28 February 2009, is shown below.
11420870 - LIBRARY - LOCAL HISTORY INCOME GEN (08/09) |
||||||
Date |
Description |
Credit |
Balance |
Mth |
Year |
|
|
|
|
0.00 |
|
|
|
14/08/2008 |
HISTORY OF BASSENDEAN HARD COV |
-27.27 |
-27.27 |
02 |
08/09 |
|
18/08/2008 |
PHOTOS |
-3.00 |
-30.27 |
02 |
08/09 |
|
15/09/2008 |
BASSENDEAN HISTORICAL SOCIETY |
-13.36 |
-43.63 |
03 |
08/09 |
|
16/10/2008 |
SALE OF HISTORY BOOK |
-20.00 |
-63.63 |
04 |
08/09 |
|
16/10/2008 |
BASSENDEAN SOCIAL HISTORY |
-12.27 |
-75.90 |
04 |
08/09 |
|
20/11/2008 |
BASSENDEAN HISTORY BOOK |
-23.64 |
-99.54 |
05 |
08/09 |
|
27/11/2008 |
ROLF HARRIS PRINTS X 3 |
-80.00 |
-179.54 |
05 |
08/09 |
|
27/11/2008 |
ROLF HARRIS PRINT |
-20.00 |
-199.54 |
05 |
08/09 |
|
16/12/2008 |
6 X ROLF HARRIS PRINTS |
-120.00 |
-319.54 |
06 |
08/09 |
|
19/12/2008 |
PHOTO |
-20.00 |
-339.54 |
06 |
08/09 |
|
23/12/2008 |
DVD LIFE IN EARLY BASSENDEAN |
-9.09 |
-348.63 |
06 |
08/09 |
|
21/01/2009 |
LOCAL HISTORY PHOTOS |
-9.09 |
-357.72 |
07 |
08/09 |
|
11413770 - LIBRARY – LOCAL HISTORY PROJECT GEN (08/09) |
|||||
Date |
Description |
Debit |
Balance |
Mth |
Year |
15/08/2008 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY COMMITTEE MEETING CONSUMABLES PETTY CASH |
13.64 |
13.64 |
02 |
08/09 |
22/08/2008 |
DYNAMIC LEARNING ON LINE PTY LTD ANNUAL SUBSCRIPTION FOR HISTORY WEBSITE HISTORY WEBSITE |
375.00 |
388.64 |
02 |
08/09 |
29/08/2008 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY - BOOK PURCHASES & PHOTO REPRODUCTION PETTY CASH |
40.18 |
428.82 |
02 |
08/09 |
23/09/2008 |
ENTITY MEDIA PRODUCTIONS 1 MAYORAL DINNER 2008 DVD'S FOR THE LOCAL STUDIES COLLECTION (ALLAN CADDY) MAYORAL DINNER PRESENTATION DVD'S |
20.00 |
448.82 |
03 |
08/09 |
31/10/2008 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY - SUBSCRIPTION DEPARTMENTS PETTY CASH |
61.82 |
510.64 |
04 |
08/09 |
21/11/2008 |
ENTITY MEDIA PRODUCTIONS TO RECORD AND PRODUCE COPIES OF THE ANNUAL LIBRARY LECTURE LIBRARY LOCAL HISTORY DVDS |
700.00 |
1210.64 |
05 |
08/09 |
12/12/2008 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY LOCAL HISTORY PHOTOS SCANNED |
44.95 |
1255.59 |
06 |
08/09 |
13/01/2009 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH STATIONERY REIMBURSEMENT OF PETTY CASH AS AT 13 JAN 09 |
40.77 |
1296.36 |
07 |
08/09 |
22/01/2009 |
LINELLEN PRESS 3 BOOKS- DON’T CRY FOR ME, A BOOK OF POEMS, AS WE REMEMBER THEM |
53.73 |
1350.09 |
07 |
08/09 |
28/01/2009 |
ROYAL WESTERN AUSTRALIAN HISTORICAL SOCIETY (INC) MIDLAND RAILWAY WORKSHOP (22.50) THE WORKSHOP (40.50) |
63.64 |
1413.73 |
07 |
08/09 |
30/01/2009 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY MEETING CONSUMABLES |
10.91 |
1424.64 |
07 |
08/09 |
13/02/2009 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY PHOTOGRAPHIC REPRODUCTION |
42.91 |
1467.55 |
08 |
08/09 |
23/02/2009 |
AUSTRALIAN RAILWAY HISTORICAL SOC. RAILS THROUGH THE BUSH |
81.82 |
1549.37 |
08 |
08/09 |
OFFICER RECOMMENDATION – ITEM 8.2
That the Financial Activity Statement for the period ended 28 February 2009, be received.
9.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
10.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN
11.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
12.0 CONFIDENTIAL BUSINESS
13.0 CLOSURE
The next meeting of the Committee is to be held on Thursday 4 June 2009.
