Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE
HELD IN THE COMMITTEE ROOM, 48 OLD PERTH ROAD, BASSENDEAN
ON THURSDAY 5 FEBRUARY 2009 AT 9.05AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance.
2.0 PUBLIC QUESTION TIME
Nil
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Cr Michelle Stubbs Presiding Member
Mr Michael Grogan Deputy Presiding Member, Bassendean Historical Society (Inc)
Cr Anne Brinkworth Town of Bassendean
Cr Lynda Butler Town of Bassendean
Mr Geoff Addison Bassendean Historical Society (Inc)
Mr Paul Bridges Bassendean Historical Society (Inc)
Officers
Mr Allan Caddy Manager Library & Information Services
Ms Janet Megarrity Local Studies Librarian
Mrs Cathy Muraszko Minute Secretary
Observer
Cr Gerry Pule Town of Bassendean
4.0 DEPUTATIONS
Nil.
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Meeting held on 6 November 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Butler, Seconded Mr Grogan, that the minutes of the meeting held on 6 November 2008 be confirmed as a true record.
CARRIED UNANIMOUSLY 6/0
6.0 DECLARATIONS OF INTEREST
Nil
7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
7.1 DVD of Local History Lecture
The Manager Library and Information Services advised that ten DVD’s of the Library history lecture had been generated. Six of the DVD’s would be sent to the schools in the area in the near future.
8.0 REPORTS
8.1 Local Studies Librarian’s Report (Janet Megarrity)
LIBRARY STAFF GUIDE
In order that Library staff can provide services in the Local Studies Librarians’ absence, a Library Staff Guide about the Local Studies Collection has been written. Library Staff are currently being trained in how best to assist patrons in the use of the Local Studies Collection
ASSESSMENT OF THE COLLECTION
Assessment of Local Studies Collection using the Australian Historical Themes Framework is continuing.
The reference collection, main collection and oral history collection, ephemera and fragile ephemera collections and serials have been assessed. The photographic collection is currently being assessed. Newspapers will be microfilmed according to the Collection Management Plan.
The ephemera collection is being expanded with the strategic acquisition of articles from the National Library of Australia and the State Library of Australia. The Reference and Main Collection is being updated with the addition of relevant books. Assessment of the value of materials within the collection is being noted with the aim of copying unique items for Disaster Recovery Planning- for example- original transcripts of the early oral history collection.
ORAL HISTORY
The oral history process has been formalized, to take on recommendations in the Oral History Association’s Handbook (5th ed). This will clarify expectations of all parties involved. Progress is being made on the interview with Mr Arthur Leggett and the acquisition of Don’t Cry for Me: An Autobiography.
CATALOGUING. INDEXING, PROCESSING
- Newspaper and periodical articles – 27
- Rate Books – entries (2882 entries in total - 15 rate books completed)
- Bassendean Magnet- ongoing
- Books- 2
- Photographs-0
- Maps-0
RATEBOOKS AND BASSENDEAN MAGNET INDEXES
Lesley Sinclair, Shirley Babis and David Blampey continue to add data to these indexes regularly. The indexers are now busy with the 15th ratebook.
A new volunteer, Carle Bentley, has assisted with sorting, organizing and identifying donated photographs and miscellaneous newspaper articles.
DISPLAY
Material from the Local Studies Collection at the Town’s Earth Festival in December was well received. An in-house Library display currently promotes the WA Transport Museum.
VISIT
The Local Studies Librarian visited the Town of Vincent Local Studies Collection to inspect the new library and Local Studies Collection.
ENQUIRIES
Information sought about the renaming of Briarsleigh House to Earlsferry House. The Collection has information in the Municipal Heritage Inventory, Ephemera Files and Bassendean: A Social History.
Information sought about the biographical plaques in Bassendean. Information was obtained from Records regarding the Federation Community Project: Bassendean Cultural Pathway.
Information requested regarding contraception, abortion, infanticide in colonial Australia (for History honours). The Local Studies Librarian referred the student to the Health Department Library and other relevant sources.
Information requested about Library building plans which were. provided from the Map Collection.
BUDGET
The proposed budget for consideration in 09/10 is predicated on the following activities:
Website maintenance $200
Microfilming newspapers $900
4x Oral Histories undertaken $3,000
Photos at risk programme $300
Collection Development $1,000
Aerial Photographs $1,400
Total $6,800
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.1(a)
LSCC – 1/02/09 MOVED Mr Grogan, Seconded Mr Addison, that the Local Studies Librarian’s Report, be received.
CARRIED UNANIMOUSLY 6/0
COMMITTEE RECOMMENDTION – ITEM 8.1(b)
LSCC – 2/02/09 MOVED Mr Bridges, Seconded Mr Grogan, that the Committee recommends that Council considers in its budget deliberations, to increase the hours of the Local Studies Librarian from the current 14 hours to 21 hours per week.
CARRIED UNANIMOUSLY 6/0
8.2 Financial Activity Statement
2008-2009 |
|
|
|
Date |
Description |
Cost |
Balance |
|
|
|
$4,856.63 |
31/10/2008 |
TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY - SUBSCRIPTION DEPARTMENTS PETTY CASH |
$ 61.82 |
|
21/11/2008 |
ENTITY MEDIA PRODUCTIONS –TO RECORD AND PRODUCE COPIES OF THE ANNUAL LIBRARY LECTURE |
$ 100.00 |
|
12/12/2008 |
LOCAL HISTORY PHOTOS SCANNED |
$ 44.95 |
|
13/01/2009 |
STATIONERY |
$ 40.77 |
|
|
|
|
|
|
TOTAL EXPENSES OCTOBER 2008 to JANUARY 2009 |
$ 247.54 |
|
|
Balance of Account as at 30/01/09 |
|
$4,609.09 |
The Manager Library and Information Services further tabled the Financial Activity Statement showing income as follows:
11420870 - LIBRARY - LOCAL HISTORY INCOME GEN (08/09) |
|
|
|
||
|
|
|
|
|
|
Date |
Code |
Description |
Debit |
Credit |
Balance |
|
BFWD |
|
|
|
0.00 |
14/08/2008 |
LIB |
HISTORY OF BASSENDEAN HARD COVER |
|
-27.27 |
-27.27 |
18/08/2008 |
LIBRARY |
PHOTOS |
|
-3.00 |
-30.27 |
15/09/2008 |
LIB |
BASSENDEAN HISTORICAL SOCIETY |
|
-13.36 |
-43.63 |
16/10/2008 |
LIB |
SALE OF HISTORY BOOK |
|
-20.00 |
-63.63 |
16/10/2008 |
LIB |
BASSENDEAN SOCIAL HISTORY |
|
-12.27 |
-75.90 |
20/11/2008 |
LIB |
BASSENDEAN HISTORY BOOK |
|
-23.64 |
-99.54 |
27/11/2008 |
LIB |
ROLF HARRIS PRINTS X 3 |
|
-80.00 |
-179.54 |
27/11/2008 |
LIB |
ROLF HARRIS PRINT |
|
-20.00 |
-199.54 |
16/12/2008 |
LIB |
6 X ROLF HARRIS PRINTS |
|
-120.00 |
-319.54 |
19/12/2008 |
LIB |
PHOTO |
|
-20.00 |
-339.54 |
23/12/2008 |
LIB |
DVD LIFE IN EARLY BASSENDEAN |
|
-9.09 |
-348.63 |
21/01/2009 |
LIB |
LOCAL HISTORY PHOTOS |
|
-9.09 |
-357.72 |
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.2
LSCC – 2/02/09 MOVED Mr Bridges, Seconded Mr Grogan, that the Financial Activity Statement for the period October 2008 to January 2009, be received.
CARRIED UNANIMOUSLY 6/0
9.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil.
10.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.
11.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil.
12.0 CONFIDENTIAL BUSINESS
Nil.
13.0 CLOSURE
The next meeting of the Committee is to be held on Thursday 5 March 2009.
There being no further business, the Presiding Member declared the meeting closed, the time being 9.50am.
