Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF A MEETING OF THE

LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE

Dear Committee Member

A meeting of the Local Studies Collection Management Committee is to be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Thursday, 5 February 2009, commencing at 9.00am.

Mr Bob Jarvis

CHIEF EXECUTIVE OFFICER

30 January 2009

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Minutes of the Meeting held on 6 November 2008

OFFICER RECOMMENDATION – ITEM 5.1

That the minutes of the meeting held on 6 November 2008 be confirmed as a true record.

6.0 DECLARATIONS OF INTEREST

7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

8.0 REPORTS

8.1 Local Studies Librarian’s Report (Janet Megarrity)

LIBRARY STAFF GUIDE

In order that Library staff can provide services in the Local Studies Librarians’ absence, a Library Staff Guide about the Local Studies Collection has been written. Library Staff are currently being trained in how best to assist patrons in the use of the Local Studies Collection

ASSESSMENT OF THE COLLECTION

Assessment of Local Studies Collection using the Australian Historical Themes Framework is continuing. The reference collection, main collection and oral history collection, ephemera and fragile ephemera collections and serials have been assessed. The photographic collection is currently being assessed. Newspapers will be microfilmed according to the Collection Management Plan.

The ephemera collection is being expanded with the strategic acquisition of articles from the National Library of Australia and the State Library of Australia. The Reference and Main Collection is being updated with the addition of relevant books. Assessment of the value of materials within the collection is being noted with the aim of copying unique items for Disaster Recovery Planning- for example- original transcripts of the early oral history collection.

ORAL HISTORY

The oral history process has been formalized, to take on recommendations in the Oral History Association’s Handbook (5th ed). This will clarify expectations of all parties involved. Progress is being made on the interview with Mr Arthur Leggett and the acquisition of Don’t Cry for Me: An Autobiography.

CATALOGUING. INDEXING, PROCESSING

Newspaper and periodical articles – 27
Rate Books – entries (2882 entries in total - 15 rate books completed)
Bassendean Magnet- ongoing
Books- 2
Photographs-0
Maps-0

RATEBOOKS AND BASSENDEAN MAGNET INDEXES

Lesley Sinclair, Shirley Babis and David Blampey continue to add data to these indexes regularly. The indexers are now busy with the 15th ratebook.

A new volunteer, Carlle Bentley has assisted with sorting, organizing and identifying donated photographs and miscellaneous newspaper articles.

DISPLAY

Material from the Local Studies Collection at the Town’s Earth Festival in December was well received. An in-house Library display currently promotes the WA Transport Museum.

VISIT

The Local Studies Librarian visited the Town of Vincent Local Studies Collection to inspect the new library and Local Studies Collection.

ENQUIRIES

Information sought about the renaming of Briarsleigh House to Earlsferry House. The Collection has information in the Municipal Heritage Inventory, Ephemera Files and Bassendean: A Social History.

Information sought about the biographical plaques in Bassendean. Information was obtained from Records regarding the Federation Community Project: Bassendean Cultural Pathway.

Information requested regarding contraception, abortion, infanticide in colonial Australia (for History honours). The Local Studies Librarian referred the student to the Health Department Library and other relevant sources.

Information requested about Library building plans which were. provided from the Map Collection.

BUDGET

The proposed budget for consideration in 09/10 is predicated on the following activities:

Website maintenance $200

Microfilming newspapers $900

4x Oral Histories undertaken $3000

Photos at risk programme $300

Collection Development $1000

Aerial Photographs $1400

Total $6800

8.2 Financial Activity Statement

2008-2009
Date	Description	Cost	Balance
			$4,856.63
31/10/2008	TOWN OF BASSENDEAN-PETTY CASH-PLEASE PAY CASH LIBRARY - SUBSCRIPTION DEPARTMENTS PETTY CASH	$ 61.82
21/11/2008	ENTITY MEDIA PRODUCTIONS –TO RECORD AND PRODUCE COPIES OF THE ANNUAL LIBRARY LECTURE	$ 100.00
12/12/2008	LOCAL HISTORY PHOTOS SCANNED	$ 44.95
13/01/2009	STATIONERY	$ 40.77

	TOTAL EXPENSES OCTOBER 2008 to JANUARY 2009	$ 247.54
	Balance of Account as at 30/01/09		$4,609.09

OFFICER RECOMMENDATION – ITEM 8.2

That the Financial Activity Statement for the period October 2008 to January 2009, be received.

9.0 PUBLIC QUESTIONS AND RIGHT OF REPLY

10.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

11.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

12.0 CONFIDENTIAL BUSINESS

13.0 CLOSURE

The next meeting of the Committee is to be held on Thursday 5 March 2009.