Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL STUDIES COLLECTION MANAGEMENT COMMITTEE
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON THURSDAY 7 AUGUST 2008 AT 9.05AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance including Cr Pule as a visitor.
2.0 PUBLIC QUESTION TIME
Nil.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Cr Michelle Stubbs Presiding Member
Cr Lynda Butler Town of Bassendean
Cr Anne Brinkworth Town of Bassendean
Mr Michael Grogan Bassendean Historical Society (Inc)
Cr Gerry Pule Town of Bassendean (Observer)
Officers
Mr Allan Caddy Manager Library & Information Services
Ms Carol Leigh Local Studies Librarian
Mrs Cathy Muraszko Minute Secretary
Apologies
Mr Paul Bridges Bassendean Historical Society (Inc)
Mr Geoff Addison Bassendean Historical Society (Inc)
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Meeting held on 12 June 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Butler, Seconded Cr Brinkworth, that the minutes of the meeting held on 12 June 2008 be confirmed as a true record.
CARRIED UNANIMOUSLY 4/0
6.0 DECLARATIONS OF INTEREST
Nil
7.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
The Manager Library and Information Services advised that following the last meeting:
- a Scanner was purchased at a cost of $259.
- an advertisement was placed in the Eastern Reporter for the Library Lecture which was very well attended. The Presiding Member extended her congratulations on behalf of the Committee to all those involved.
8.0 REPORTS
8.1 Local Studies Librarian’s Report (Carol Leigh)
CATALOGUING/INDEXING/PROCESSING
- Newspaper and periodical articles – 27
- Rate Books – 1103 entries (14680 entries in total - 13 rate books completed)
- Bassendean Magnet – 40 entries (1329 entries in total)
- Books/Pamphlets – 10
- Photographs (individually scanned and catalogued) - 5
- Serials - 3
INAUGURAL LIBRARY HISTORY LECTURE
This took place on Wednesday 25 June and was a most successful occasion. There was a good response from the public with 61 people attending. Library staff have received some very complimentary feedback about the evening. This has included several requests for further talks on Bassendean’s history.
ORAL HISTORY
The interview with Ms Joanne Parfitt has been postponed. Ms Parfitt is to contact Ms Leigh in approximately six weeks with regard to setting a date to carry out the full interview.
Ms Leigh has telephoned John van Hoek to enquire whether he would like to be the next interviewee in the program and he is very happy to participate. Maxine Laurie will contact him shortly. He has had a long association with the Ashfield Soccer Club.
ORAL HISTORY CONFERENCE
The Western Australian branch of the Oral History Association of Australia is holding its annual conference at Notre Dame University in Broome from 19-21 July 2008. Ms Leigh is attending this and it should prove to be most interesting and informative, with a range of people experienced in the field, addressing the theme, Oral Histories: Revealing Hidden Histories, with emphasis on the Kimberley region.
RATE BOOKS AND BASSENDEAN MAGNET INDEXES
Lesley Sinclair, Shirley Babis and David Blampey continue to add data to these indexes regularly. Efforts to obtain more volunteers for this project have so far been unsuccessful.
The indexers are now busy with the14th rate book.
LETTER TO LOCAL ORGANISATIONS
The Bassendean Preservation Group has made contact and is now sending material regularly via e-mail. The Bassendean Melody Club is also doing the same.
NEW SCANNER
A Canon Canoscan LiDE 600F scanner has been purchased and installed and seems to be very suitable for the needs of the Collection. It cost $259.00, including charges for delivery.
DISPLAY
The idea of displaying material from the Local Studies Collection at the Town’s Fair on 5 and 6 December is being worked on.
ENQUIRIES
- Photographs of the Bassendean homestead – collection has 7 photographs.
- 43A North Road – query as to when the house was built. The Rate book index records a dwelling first there in 1916/1917. Resident maintains it was built much earlier and I have referred her to the State Records Office to view sewerage plans.
- Information about the history of the house at 34 Anzac Terrace which used to be a mixed use dwelling – both a shop and a residence. Rate books, files in the records of the Town and the post office directories had some details.
The Local Studies Librarian tabled a report on her attendance at the Annual Conference of the Oral History Association of Australia (copy attached).
It was noted that both travel and accommodation expenses to attend the Conference were met by Ms Leigh personally according to the Town’s policy.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 8.1(a)
LSC – 1/08/08 MOVED Cr Butler, Seconded Mr Grogan, that the Local Studies Librarian’s Report be received.
CARRIED UNANIMOUSLY 4/0
The Manager Library and Information Services tabled a series of bookmarks outlining the Northbridge History Project and a copy of “Our Town” book depicting photographs from the Town of Vincent for the Committee’s information.
The Local Studies Librarian tabled a brochure for the Committee’s consideration, in relation to a competition being run by the Town of Victoria Park for which there are two categories - Personal Memoires and Original Research and for which prizes will be awarded. She further tabled an Awards 08 brochure which is a similar competition being run by the Town of Vincent.
Cr Brinkworth left the Chamber, the time being 9.45am and returned at 9.46pm.
The competition invites residents to record their story within guidelines. The stories are added to the Local Studies Collection, thus expanding the scope and depth of the Collection.
COMMITTEE RECOMMENDATION – ITEM 8.1(b)
LSC – 2/08/08 MOVED Cr Butler, Seconded Mr Grogan, that a report be prepared for the Committee exploring the possibilities of a bi-annual Local Studies competition for local residents of the Town of Bassendean which should also include funding possibilities.
CARRIED UNANIMOUSLY 4/0
8.2 Financial Activity Statement
It should be noted that there has been no financial activity for the period ended 30 June 2008.
OFFICER RECOMMENDATION – ITEM 8.2
That the information regarding the Financial Activity Statement for the period ended 31 July 2008, be received.
COMMITTEE RECOMMENDATION – ITEM 8.2
LSC – 3/08/08 MOVED Cr Brinkworth, Seconded Mr Grogan, that the verbal advice from the Manager Library and Information Services that no financial activity has taken place since the last meeting, be received.
CARRIED UNANIMOUSLY 4/0
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
11.0 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil.
13.0 CONFIDENTIAL BUSINESS
Nil.
14.0 CLOSURE
The next meeting of the Committee is to be held on Thursday, 9 October 2008.
There being no further business, the Presiding Member declared the meeting closed, the time being 9.53am.
