Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON WEDNESDAY 19 AUGUST 2009 AT 10.04AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance.
2.0 PUBLIC QUESTION TIME
Nil
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Her Worship the Mayor, Cr Tina Klein
Cr Gerry Pule Town of Bassendean
Mr Terry Sillitto DEMO, Department for Child Protection
Mr Gordon Munday Manager, Bassendean SES
Snr Sgt John Waghorn OIC Kiara Police Station
Staff
Mr Graeme Haggart Director Community Development
Mr Ian McDowell Manager Asset Services
Ms Christine Devereux Manager Health & Ranger Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Ms Claire Collins Department for Child Protection
Inspector Neville Dockery Police Department
Mr Simon Stewert-Dawkins Director Operational Services
Ms Sharna Murton Senior Ranger
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 20 May 2009
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Pule, Seconded Mr Sillitto, that the minutes of the BLEMC meeting held on 20 May 2009, be confirmed as a true record.
CARRIED UNANIMOUSLY 7/0
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Her Worship the Mayor advised that this was the last meeting prior to the Council elections in October and thanked all Committee members for their valuable input.
7.0 DECLARATIONS OF INTEREST
Nil
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
9.0 OFFICER REPORTS
9.1 Metropolitan North and East Recovery Group MOU
At the last meeting, DEMC considered a request from FESA for the MOU to be re-activated and reviewed. FESA was seeking authority to manage the review process.
The DCD proposed this should remain a LG function as the MOU is to assist LGAs meet their obligations to support HMAs.
The DEMC agreed the Town of Bassendean assume responsibility for the MOU review and to include the Shire of Kalamunda in the process.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1
LEMC – 1/08/09 MOVED Mr McDowell, Seconded Mr Munday, that the DCD convene a meeting of signatories to the MOU and assume the secretariat role for the next 12 months.
CARRIED UNANIMOUSLY 7/0
9.2 Aged Care Facilities Evacuation
Planning processes to ensure effective evacuation of Aged Care facilities has been an issue of consideration for the District Emergency Management Committee in recent times.
At the last meeting, the Committee referred to what action is deemed most appropriate for the Town’s LEMC in response to the request for consideration of the issue to a workshop of relevant staff and LEMC members conducted on 15 July 2009.
The workshop based its discussions on the Bayswater Aged Care Network Partnering Agreement and Procedures for mutual aid in the event of a short term facility evacuation as a template recommended as best practice.
The workshop reviewed the number of Aged Care facilities operating in the Town and decided the need to develop a discrete Agreement and Procedure for the Town would be an over complication as the Town principally has one Aged Care facility (Aegis Aged Care).
It was noted that Aegis Aged Care Group operates 17 facilities throughout metropolitan Perth, including Sandstrom Nursing Home in Bayswater that is a signatory to the Bayswater Agreement.
The workshop recommended the appropriate role for the Bassendean LEMC is to support the Bassendean Aegis Aged Care facility to adapt the Procedure for temporary evacuation needs as exists in Bayswater, and encourage them to establish reciprocal relationships with other facilities within the Aegis Aged Care Group or alternatively with the signatories to the Bayswater Agreement.
The workshop recommendation to LEMC is that the LEMC should facilitate and monitor the capacity building process but not directly engage as a partner.
Discussion took place and it was agreed that the process developed for the Aged Care groups could also flow on to the Vulnerable Groups in the Town. Correspondence could be sent out to advise them on what they should be doing in order to be proactive in this regard, and where they could go to get any required assistance.
It was further agreed that a message be included in the Bassendean Briefings notifying residents to contact the Town directly to obtain a model of the Town’s emergency evacuation procedures or to seek assistance in developing their own procedures.
An additional point 3 was added to the Officer Recommendation as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.2
LEMC – 2/08/09 MOVED Cr Pule, Seconded Snr Sgt Waghorn, that:
1. The Committee determines to facilitate short term evacuation capacity procedures development with the Bassendean Aged Care facility;
- The report on the workshop held on 15 July 2009 be received.
- A message be placed in the Town’s Briefings inviting residents to contact Council with a view to obtaining a model of the Town’s emergency evacuation procedures or to seek assistance in developing their own procedures.
CARRIED UNANIMOUSLY 7/0
9.3 Bassendean Emergency Management Arrangement Review
Advice has been received that the Town’s application for AWARE funding to review the Emergency Risk Profile in the Town as the first process in reviewing the Arrangements has been successful. $30,000 has been approved based on the attached program budget and task milestones. The funding will support the establishment of comprehensive ERM documentation that will comply with EMWA requirements.
The funding will achieve phase 1 of what is expected to be a three phase process to complete the revision.
Subsequent AWARE funding can then be sought for mitigation strategy implementation.
Mr John Lane, Senior Consultant, WALGA EM Services who assisted prepare the application will now be engaged to lead the process in accordance Committee resolution.
It should be noted that as a part of the application, the Town’s Senior Ranger, Ms Sharna Murton, will be seconded to administrate the project based on a 0.4FTE for 26 weeks. The project budget includes funding for additional Ranger hours to “back fill” for Ms Murton for the 26 weeks.
Council is required to approve receipt and authorise expenditure of the funds as they were not included in the adopted Annual Budget. The project budget includes in kind costs that are considered within existing operational budgets.
The Project Management Team will be convened by the end of August and progress reports will be provided to Committee at each meeting.
As with the previous re-write of the Town’s EMP, there may be need for additional LEMC meetings to facilitate timely decision making. The extent of which will become known with the process progress.
As a part of the process, the project includes ERM Training. FESA proposes this training be conducted with the City of Bayswater and be for one day for both the following sessions:
Training Session |
Available Dates |
Introduction to Recovery Management |
23rd, 24th or 25th March 2010 |
Introduction to Emergency Risk Management |
1st, 2nd or 3rd June 2010 |
The Committee was asked to select one day for each.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.3
LEMC – 3/08/09 MOVED Cr Pule, Seconded Mr Munday, that:
1. the Committee recommends Council receives and authorises the expenditure of $30,000 for the AWARE project; and
2. The Introduction to Recovery Management course be conducted on 25 March 2010 and the Introduction to Emergency Risk Management be conducted on 3 June 2010.
CARRIED UNANIMOUSLY 7/0
9.4 Recovery Exercises
1. Stormy Gales
The discussion exercise “Story Gales” was conducted on Thursday 18 June 2009. Mr Jim Burnett developed and facilitated the exercise to test the Town’s capacity to manage Community Recovery following a severe weather event.
Recovery planning utilized the mnemonic PUBLIC (People, Utilities, Buildings, Local infrastructure, Insurance & Commerce) to a scenario that included significant industrial and commercial area damage, road accident causalities, disrupted power and so on.
2. Big Wind
The DEMC conducted a discussion exercise “Big Wind” in the Town on Wednesday 25 June 2009 to test LEMC’s capacity to support Response and then manage Community Recovery to a series of incidents across the district.
The exercise scenarios included nursing home damage with casualties, caravan park damage and causalities – on the border between LGAs – road accidents resulting in Highway traffic jams, commercial area damage and so on.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.4
LEMC – 4/08/09 MOVED Mr Sillitto, Seconded Cr Pule, that the information on the Exercises “Stormy Gales” and “Big Wind” be received.
CARRIED UNANIMOUSLY 7/0
9.5 Annual Report and Annual Business Plan
In accordance with the authority provided at the last meeting, the DCD has prepared and submitted the Bassendean LEMC annual report on Committees activity for the 2008/09 year and a Business Plan for the 2009/10 year to the DEMC.
A copy of the submitted documents was included as an attachment.
It was agreed to amend the Business Plan as follows:
- to include vulnerable groups
- to note that the TOB agreed to host one of the evacuation centre training sessions run by the Department.
- to note that the Department will be running local welfare planning exercises and that the TOB will participate in these.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.5
LEMC – 5/08/09 MOVED Mr McDowell, Seconded Snr Sgt Waghorn, that the LEMC Annual Report and Business Plan, as amended, be adopted.
CARRIED UNANIMOUSLY 7/0
9.6 SEMC Policy No 2.5 (Emergency Management in Local Government Districts)
SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes:
9.6.1 PPRR Issues
Emergency management principles are listed such that Committee members can raise issues against each:
Preparedness issues:
Members were invited to nominate preparedness issues.
It was noted that discussions relating to preparedness issues had been held during the meeting.
Mr McDowell left the Chamber, the time being 11.10am and returned at 11.11am.
Prevention Issues:
Members were invited to nominate prevention issues.
Response Issues:
Members were invited to nominate response issues.
Recovery Issues:
Members were invited to nominate recovery issues.
Following discussion it was noted that the Officer Reports could be included each meeting under the above headings to which they relate.
9.6.2 Contact Details and Keyholders
Members are to confirm contact details and keyholders.
9.6.3 Post-Incident Reports and Post Exercise Reports
Committee has requested all HMA’s routinely forward post incident reports to the Town for presenting to LEMC.
One post incident reports has been received since the last meeting:
Received 30 June from Gordon Munday (Bassendean SES) following severe weather:
“Yesterday morning and afternoon the Bassendean SES dealt 4 requests for assistance, 3 which were local requests. A palm tree all but down on a unit, loose metal roof sheeting, and damaged awning that required removing and securing the damage. In Ballajura we attended a residence where a tree was down across a vehicle and into neighbour's yard against large window.
Then last night we were requested by RHQ to assist Bayswater unit (as they were assisting Northshore/Stirling unit) an elderly resident with a damaged fence, the next task was a large tree blown down on a residential roof in Bedford, Western Power were required to disconnect power lines. (this job took almost 3 hours).
Overall Bassendean faired pretty well out of the inclement conditions.
As appropriate, verbal reports were requested of HMAs at the meeting.
Mr Munday reported a further two incidents recently reported whereby roof material on a house in Eden Hill had become loose and was flapping in the wind and a pine tree had fallen on a fence and had partially blocked a driveway of an adjoining property on Lord Street.
Mr Sillitto advised that he would also provide reports in the future, in terms of the response in regard to welfare.”
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.6
LEMC – 6/08/09 MOVED Mr Munday, Seconded Mr Sillitto, that the:
1. Committee receives the information on emergency management issues;
2. Committee member contact details be confirmed; and
3. Post incident and post exercise reports be received;
CARRIED UNANIMOUSLY 7/0
9.7 DEMC Minutes
Attached were the minutes of the 1 May Meeting of DEMC.
A more recent DEMC Meeting was held on 7 August. The minutes of this meeting have yet to be received.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.7
LEMC – 7/08/09 MOVED Cr Pule, Seconded Mr Munday, that the report on the DEMC Meeting held on 1 May 2009 be received.
CARRIED UNANIMOUSLY 7/0
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
13.0 CONFIDENTIAL BUSINESS
Nil
14.0 CLOSURE
The next meeting of the Committee will be held on Wednesday, 18 November 2009 at 10.00am.
There being no further business, the Presiding Member declared the meeting closed, the time being 11.17am.
