Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
NOTICE OF A MEETING OF THE
BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE
Dear Committee Member
A meeting of the Bassendean Local Emergency Management Committee of the Town of Bassendean will be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Wednesday, 19 August 2009, commencing at 10.00am.
Mr Bob Jarvis
CHIEF EXECUTIVE OFFICER
14 August 2009
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
2.0 PUBLIC QUESTION TIME
Members of the public who wish to do so may ask questions at this point in the agenda.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
4.0 DEPUTATIONS
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 20 May 2009
OFFICER RECOMMENDATION – ITEM 5.1
That the minutes of the BLEMC meeting held on 20 May 2009, be confirmed as a true record.
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
7.0 DECLARATIONS OF INTEREST
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.0 OFFICER REPORTS
9.1 Metropolitan North and East Recovery Group MOU
At the last meeting, DEMC considered a request from FESA for the MOU to be re-activated and reviewed. FESA was seeking authority to manage the review process.
The DCD proposed this should remain a LG function as the MOU is to assist LGAs meet their obligations to support HMAs.
The DEMC agreed the Town of Bassendean assume responsibility for the MOU review and to include the Shire of Kalamunda in the process.
OFFICER RECOMMENDATION – ITEM 9.1
That the DCD convene a meeting of signatories to the MOU and assume the secretariat role for the next 12 months.
9.2 Aged Care Facilities Evacuation
Planning processes to ensure effective evacuation of Aged Care facilities has been an issue of consideration for the District Emergency Management Committee in recent times.
At the last meeting, Committee referred what action is deemed most appropriate for the Town’s LEMC in response to the request for consideration of the issue to a workshop of relevant staff and LEMC members conducted on 15 July 2009.
The workshop based its discussions on the Bayswater Aged Care Network Partnering Agreement and Procedures for mutual aid in the event of a short term facility evacuation as a template recommended as best practice.
The workshop reviewed the number of Aged Care facilities operating in the Town and decided the need to develop a discrete Agreement and Procedure for the Town would be an over complication as the Town principally has one Aged Care facility (Aegis Aged Care).
It was noted that Aegis Aged Care Group operates 17 facilities throughout metropolitan Perth, including Sandstrom Nursing Home in the Bayswater that is a signatory to the Bayswater Agreement.
The workshop recommended the appropriate role for the Bassendean LEMC is to support the Bassendean Aegis Aged Care facility to adapt the Procedure for temporary evacuation needs as exists in Bayswater, and encourage them to establish reciprocal relationships with other facilities within the Aegis Aged Care Group or alternatively with the signatories to the Bayswater Agreement.
The workshop recommendation to LEMC is that the LEMC should facilitate and monitor the capacity building process but not directly engage as a partner.
OFFICER RECOMMENDATION – ITEM 9.2
That:
1. The Committee determines to facilitate short term evacuation capacity procedures development with the Bassendean Aged Care facility;
2. The report on the workshop held on 15 July 2009 be received.
9.3 Bassendean Emergency Management Arrangement Review
Advice has been received that the Town’s application for AWARE funding to review the Emergency Risk Profile in the Town as the first process in reviewing the Arrangements has been successful. $30,000 has been approved based on the attached program budget and task milestones. The funding will support the establishment of comprehensive ERM documentation that will comply with EMWA requirements.
The funding will achieve phase 1 of what is expected to be a three phase process to complete the revision.
Subsequent AWARE funding can then be sought for mitigation strategy implementation.
Mr John Lane, Senior Consultant, WALGA EM Services who assisted prepare the application will now be engaged to lead the process in accordance Committee resolution.
It should be noted that as a part of the application, the Town’s Senior Ranger, Ms Sharna Murton, will be seconded to administrate the project based on a 0.4FTE for 26weeks. The project budget includes funding for additional Ranger hours to “back fill” for Ms Murton for the 26 weeks.
Council is required to approve receipt and authorize expenditure of the funds as they were not included in the adopted annual budget. The project budget includes in kind costs that are considered within existing operational budgets.
The Project Management Team will be convened by the end of August and progress reports will be provided to Committee at each meeting.
As with the previous re-write of the Town’s EMP, there may be need for additional LEMC meetings to facilitate timely decision making. The extent of which will become known with the process progress.
As a part of the process, the project includes ERM Training. FESA proposes this training be conducted with the City of Bayswater and be for one day for both the following sessions:
Training Session |
Available Dates |
Introduction to Recovery Management |
23rd, 24th or 25th March 2010 |
Introduction to Emergency Risk Management |
1st, 2nd or 3rd June 2010 |
The Committee is asked to select one day for each.
OFFICER RECOMMENDATION – ITEM 9.3
That:
1. Committee recommends Council receives and authorizes the expenditure of $30,000 for the AWARE project; and
2. The Introduction to Recovery Management course be conducted on _____ and the Introduction to Emergency Risk Management be conducted on _____.
9.4 Recovery Exercises
1. Stormy Gales
The discussion exercise “Story Gales” was conducted on Thursday 18 June 2009. Mr Jim Burnett developed and facilitated the exercise to test the Town’s capacity to manage Community Recovery following a severe weather event.
Recovery planning utilized the mnemonic PUBLIC (People, Utilities, Buildings, Local infrastructure, Insurance & Commerce) to a scenario that included significant industrial and commercial area damage, road accident causalities, disrupted power and so on.
2. Big Wind
The DEMC conducted a discussion exercise “Big Wind” in the Town on Wednesday 25 June 2009 to test LEMC’s capacity to support Response and then manage Community Recovery to a series of incidents across the district.
The exercise scenarios included nursing home damage with casualties, caravan park damage and causalities – on the border between LGAs – road accidents resulting in Highway traffic jams, commercial area damage and so on.
OFFICER RECOMMENDATION – ITEM 9.4
That the information on the Exercises “Stormy Gales” and “Big Wind” be received.
9.5 Annual Report and Annual Business Plan
In accordance with the authority provided at the last meeting, the DCD has prepared and submitted the Bassendean LEMC annual report on Committees activity for the 2008/09 year and a Business Plan for the 2009/10 year to the DEMC.
A copy of the submitted documents is included as an attachment.
OFFICER RECOMMENDATION – ITEM 9.5
That the LEMC Annual Report and Business Plan as submitted be adopted.
9.6 SEMC Policy No 2.5 (Emergency Management in Local Government Districts)
SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes:
9.6.1 PPRR Issues
Emergency management principles are listed such that Committee members can raise issues against each:
Preparedness issues:
Members are invited to nominate preparedness issues.
Prevention Issues:
Members are invited to nominate prevention issues.
Response Issues:
Members are invited to nominate response issues.
Recovery Issues:
Members are invited to nominate recovery issues.
9.6.2 Contact Details and Keyholders
Members are to confirm contact details and keyholders.
9.6.3 Post-Incident Reports and Post Exercise Reports
Committee has requested all HMA’s routinely forward post incident reports to the Town for presenting to LEMC.
One post incident reports has been received since the last meeting:
Received 30 June from Gordon Munday (Bassendean SES) following severe weather:
Yesterday morning and afternoon the Bassendean SES dealt 4 requests for assistance, 3 which were local requests. A palm tree all but down on a unit, loose metal roof sheeting, and damaged awning that required removing and securing the damage. In Ballajura we attended a residence where a tree was down across a vehicle and into neighbour's yard against large window.
Then last night we were requested by RHQ to assist Bayswater unit (as they were assisting Northshore/Stirling unit) an elderly resident with a damaged fence, the next task was a large tree blown down on a residential roof in Bedford, Western Power were required to disconnect power lines. (this job took almost 3 hours).
Overall Bassendean faired pretty well out of the inclement conditions.
As appropriate, verbal reports are requested of HMAs at the meeting.
OFFICER RECOMMENDATION – ITEM 9.6
That:
1. Committee received the information on emergency management issues;
2. Committee member contact details be confirmed; and
3. Post incident and post exercise reports be received;
9.7 DEMC Minutes
Attached find the minutes of the 1 May Meeting of DEMC.
A more recent DEMC Meeting was held on 7 August. The minutes of this meeting have yet to be received.
OFFICER RECOMMENDATION – ITEM 9.7
That the report on the DEMC Meeting held on 1 May 2009 be received.
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
13.0 CONFIDENTIAL BUSINESS
14.0 CLOSURE
The next meeting of the Committee will be held on Wednesday, 18 November 2009 at 10.00am.
