Town of Bassendean: Minutes
back to the list of Community Committees >>>
TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON WEDNESDAY 20 MAY 2009 AT 10.00AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Klein, declared the meeting open and welcomed all those in attendance.
2.0 PUBLIC QUESTION TIME
Cr Don Yates, 10 Thompson Road, Bassendean
Cr Yates asked if there is a possibility of having the Control Document 9 rewritten to be a more workable document including using a 4 hole punch rather than a 2 hole punch.
The DCD advised that a working party exists who have had discussions in relation to revising the document. An application for funding has been made through the AWARE program, which will determine whether the process can be commenced.
Cr Yates advised that Bassendean Town Radio is in the process of obtaining an FM licence and asked whether the Committee might consider using them for the purpose of relaying messages to the Town in the event of an emergency.
The DCD advised that a policy already exists to cover communications within the Town in the event that an emergency is declared.
Cr Yates requested that the front entrance doors of 48 Old Perth Road be fixed to ensure they automatically open when something is obstructing them.
It was noted that there is an override on the door and following a check of the door, the Manager Asset Services confirmed that they are working correctly.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Her Worship the Mayor, Cr Tina Klein
Cr Gerry Pule Town of Bassendean
Mr Terry Sillitto DEMO, Department for Child Protection
Staff
Mr Graeme Haggart Director Community Development
Mr Simon Stewert-Dawkins Director Operational Services
Mr Ian McDowell Manager Asset Services (from 10.10am)
Ms Christine Devereux Manager Health & Ranger Services
Ms Sharna Murton Senior Ranger
Mrs Cathy Muraszko Minute Secretary
Apologies
Mr Sid Bignell North Metropolitan FESA
Ms Claire Collins Department for Child Protection
Mr Gordon Munday Manager, Bassendean SES
Snr Sgt John Waghorn OIC Kiara Police Station
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 18 February 2009
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Cr Pule, Seconded Mr McDowell, that the minutes of the BLEMC meeting held on 18 February 2009, be confirmed as a true record.
CARRIED
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil
7.0 DECLARATIONS OF INTEREST
Nil
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Following a query in relation to the position of Deputy Presiding Member, the DCD stated he understood that Mr Gordon Munday holds this position but would confirm this with the minutes.
Following a search of Committee minutes, the DCD advises that Cr Butler was elected Deputy Presiding Member and that as the Councillor has resigned from Committee, the position is vacant and requires filling.
Discussion took place on the lack of attendance by the various agencies at recent meetings.
COMMITTEE RECOMMENDATION – ITEM 8.0
LEMC – 1/05/09 MOVED Cr Pule, Seconded Ms Murton, that the DCD communicates the Committee’s concern about the lack of attendance of the various agencies at this meeting.
CARRIED
9.0 OFFICER REPORTS
9.1 Evacuation Centre Training
Terry Sillitto, DEMO for DCP provided the following information:
The next training session for 'Evacuation Centre Training'. will take place from 9.00am to 1.00pm on Thursday 21 May 2009.
In the past the Evacuation Centre Training has been available only to DCP staff but is now available to all of the agencies that may have a role to play in providing support at a Welfare Evacuation Centre.
The venue for this training is the Manning Hall, corner of Bradshaw Crescent and Jarman Ave, Manning.
The training will cover all aspects of why we [DCP] are involved, how do we open the centres, how do we set up the centre, roles of various agencies, communication systems, registration, and many other aspects.
30 places are available at this training and 14 places have already been filled. If you are interested in attending please contact Mr Terry Sillitto on Terry.Sillitto@dcp.wa.gov.au.
The DCD offered Mr Sillitto the use of the Town’s facilities at either the Community Centre or CJRC for the next training session.
COMMITTEE RECOMMENDTION – ITEM 9.1
LEMC – 2/05/09 MOVED Cr Pule, Seconded Mr Stewert-Dawkins, that this report be received, and that the offer to liaise with the DCD with regard to the venue for the next training session be noted.
CARRIED
9.2 Aged Care Facilities Evacuation
The Town’s principal Aged Care facility – Aegis Aged Care in Hamilton St (near Old Perth Road) – includes:
- 36 Low Care suites
- 44 High Care residents (including 17 Dementia Specific places and 19 with Extra Services)
Aegis Aged Care Group own and operate 17 facilities throughout metropolitan Perth, including “Sandstrom Nursing Home” in the City of Bayswater.
Aegis Aged Care Group Director, Michael Cross, advises Sandstrom is a signatory to the City of Bayswater Aged Care Network Partnering Agreement for mutual aid (copies of Agreement and Procedure attached).
The DCD recommends a workshop be conducted with relevant staff and LEMC members to draft Procedures and Agreement for facilities in the Town.
The Manager Asset Services left the Chamber, the time being 10.42am and returned at 10.44am.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.2
LEMC – 3/05/09 MOVED Cr Pule, Seconded Mr Stewert-Dawkins, that a workshop of relevant staff and LEMC members be conducted on 15 July 2009 at 2.00pm to draft Town of Bassendean Aged Care Network Partnering Agreement and Procedures for mutual aid in the event of a short term facility evacuation.
CARRIED
9.3 Bassendean Emergency Management Arrangement Review
The DCD has submitted an application for funding to FESA under the AWARE program for $30,000 to review the Emergency Risk Profile in the Town as the first process in reviewing the Arrangements.
The Committee would recall that the Town’s current Arrangements were forwarded by DEMC for registering by SEMC. Prior to registration, SEMC forwarded the document to EMWA for comment. EMWA provided a number of “opportunities for improvement” in the Arrangements. The LEMC considered the feedback and determined to incorporate the EMWA revisions when next reviewing the Arrangements.
WALGA has established an EM Services for the purpose of assisting LGA’s meet their obligations under the Act. The funding application was developed as a partnership with WALGA and will proceed if the application is successful.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.3
LEMC – 4/05/09 MOVED Mr Stewert-Dawkins, Seconded Cr Pule, that:
1. The LEMC notes the application for AWARE funding has been submitted; and
2. WALGA Emergency Management Services will be contracted to support the Town review the Emergency Risk Profile in the event the funding application is successful.
CARRIED
9.4 Your “Community Local Emergency Management Committee (LEMC) Guide”
Copies of a new publication titled “Community Local Emergency Management Committee (LEMC) Guide” have been made available to the LEMC. The publication has been developed in collaboration by WALGA and FESA.
Copies were distributed at the meeting.
COMMITTEE RECOMMENDATION – ITEM 9.4
LEMC – 5/05/09 MOVED Cr Pule, Seconded Mr Sillitto, that copies of the Community Local Emergency Management Committee Guide have been received.
CARRIED
9.5 “Stormy Gales” Recovery Exercise
The LEMC conducted a discussion exercise “Story Gales” on Thursday 26 June 2008. Mr Gordon Munday, Manager Bassendean SES (Severe Weather HMA), developed and facilitated the exercise.
The exercise is being conducted in two parts with the June 2008 exercise being to exercise the Town’s Arrangements during Response phase and the second part being a “recovery” exercise to the same event.
The Committee was asked to determine the date for the second exercise.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.5
LEMC – 6/05/09 MOVED Cr Pule, Seconded Ms Murton, that the date for the Stormy Gales “recovery” exercise be Thursday 18 June from 2-4pm.
CARRIED
9.6 Annual Report and Annual Business Plan
Annually, the LEMC is required to report on its activity for the previous year and plans for the following year to the DEMC. DEMC in turn reports on their and their LEMC’s activities to SEMC. A template document is provided for both the Annual Report and the Business Plan.
The DCD sought the Committee’s authority to prepare the Annual Report and Business Plan for submission.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.6
LEMC – 7/05/09 MOVED Mr Stewert-Dawkins, Seconded Cr Pule, that the DCD prepares the LEMC Annual Report and Business Plan and makes the submission by the due date, with a report to the next meeting of the Committee to adopt the Business Plan.
CARRIED
9.7 SEMC Policy No 2.5 (Emergency Management in Local Government Districts)
SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes:
9.7.1 PPRR Issues
Moving into winter season, severe weather strategies require consideration.
Emergency management principles are listed such that Committee members can raise issues against each:
Preparedness issues:
Members were invited to nominate preparedness issues.
It was agreed that a reminder should be sent to residents through the Bassendean Briefings that if they experience storm damage that requires assistance, they should contact the SES and also listen to the radio for general alerts.
The DCD further advised that the SES are conducting storm preparedness lectures.
Prevention Issues:
Members were invited to nominate prevention issues.
Nil prevention issues raised.
Response Issues:
Members were invited to nominate response issues.
Nil response issues raised.
Recovery Issues:
Members were invited to nominate recovery issues.
Nil recovery issues raised.
9.7.2 Contact Details and Keyholders
Members confirmed contact details and keyholders.
9.7.3 Post-Incident Reports and Post Exercise Reports
The Committee has requested all HMA’s routinely forward post incident reports to the Town for presenting to LEMC.
No post incident reports have been received since the last meeting. As appropriate, verbal reports are requested of HMAs at the meeting.
OFFICER RECOMMENDATION – ITEM 9.7
That:
1. Committee received the information on emergency management issues;
2. Committee members’ contact details be confirmed; and
- Post incident and post exercise reports be received;
It was noted that these reports could not be presented at the meeting due to the absence of HMAs.
A minor amendment was therefore made to the Officer Recommendation to remove point 3.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.7
LEMC – 8/05/09 MOVED Cr Pule, Seconded Mr Sillitto, that the:
1. Committee receives the information on emergency management issues;
2. Committee members’ contact details be confirmed.
CARRIED
9.8 DEMC Minutes
Attached were the minutes of the February Meeting of DEMC.
A more recent DEMC Meeting was held in the Town on 8 May. The minutes of this meeting have yet to be received.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.8
LEMC – 9/05/09 MOVED Cr Pule, Seconded Mr Murton, that the report on the DEMC Meeting held on 6 February 2009 be received.
CARRIED
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
13.0 CONFIDENTIAL BUSINESS
Whilst not confidential business, the Mayor allowed the Committee to raise any items of general business as follows.
Mr Sillitto referred to a document on “Vulnerable Communities” prepared following the Hunter Valley flood and undertook to provide a copy to the DCD for distribution to Committee members.
West Plan welfare document has also now been reviewed and updated and can be accessed through the FESA website.
Mr Sillitto advised that the Local Welfare Committee meeting minutes for the area that includes Bassendean are now available and will be provided to the DCD for inclusion with these minutes. Mr Sillitto gave a brief run down of items discussed at this meeting.
Cr Pule referred to the post Victorian Bushfire and Queensland Flood reports which are starting to emerge and queried the status of a report with regard to climate change as requested at the last meeting.
The DCD undertook to look into this.
14.0 CLOSURE
The next meeting of the Committee will be held on Wednesday, 19 August 2009 at 10.00am.
There being no further business, the Presiding Member declared the meeting closed, the time being 11.30am.
