Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON WEDNESDAY 20 AUGUST 2008 AT 11.00AM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member declared the meeting open and welcomed all those in attendance.
2.0 PUBLIC QUESTION TIME
Nil
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Cr Tina Klein Her Worship the Mayor, Town of Bassendean (Presiding Member)
Cr Gerry Pule Deputy for Cr Butler
Snr Sgt John Waghorn OIC Kiara Police Station
Staff
Mr Graeme Haggart Director Community Development
Mr Ian McDowell Manager Asset Services
Mr Ken Goldsworthy Manager Health & Ranger Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Cr Lynda Butler Town of Bassendean (Deputy Presiding Member)
Inspector Greg Knott WAPOL - East Metro District
Mr Simon Stewert-Dawkins Director Operational Services
4.0 DEPUTATIONS
Nil
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 28 May 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 5.1
MOVED Mr Goldsworthy, Seconded Cr Pule, that the minutes of the BLEMC meeting held on 28 May 2008, be confirmed as a true record.
CARRIED
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Presiding Member announced that Mr Graeme Haggart had been appointed Acting CEO until a permanent CEO of the Town is appointed, and on behalf of the Committee extended her congratulations.
Mr Haggart advised that it is his intention to retain his executive position on this Committee during his term as Acting CEO.
7.0 DECLARATIONS OF INTEREST
Nil
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
9.0 OFFICER REPORTS
9.1 SEMC Policy No 2.5 (Emergency Management in Local Government Districts)
SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting, the LEMC should consider a number of items on the agenda as a minimum and includes:
Local Emergency Management Arrangements
- Progress of emergency risk management process;
- Progress of treatment strategies arising from emergency risk management process; and
- Progress of development or review of local emergency management arrangements.
The Town adopted the existing BLEM Arrangements in June 2007. The Committee has previously considered feedback received from EMWA on opportunities to improve the Arrangements, deferring amendment to the Arrangements to when they are next reviewed.
The Committee Executive Officer advised it is now an appropriate time to commence a review of the Arrangements and proposes a working party be convened for the purpose, with a progress/outcome report to the next meeting.
Contact Details and Keyholders
Members are to confirm contact details and keyholders.
Post-Incident Reports and Post Exercise Reports
The Committee has requested all HMA’s routinely forward post incident reports to the Town for presenting to LEMC.
No post incident reports have been received since the last meeting. As appropriate, verbal reports are requested of HMAs at the meeting.
The LEMC conducted a discussion exercise “Stormy Gales” on Thursday 26 June 2008. Mr Gordon Munday, Manager Bassendean SES (Severe Weather HMA), developed and facilitated the exercise.
The exercise is being conducted in two parts with the June exercise being to exercise the Town’s Arrangements during Response phase and the second part being a “recovery” exercise to the same event.
The recovery exercise is to be conducted in the fourth quarter 2008. Committee was asked to determine the date for the second exercise.
Annual Report and Annual Business Plan
Annually, the LEMC is required to report on its activity for the previous year and plans for the following year to the DEMC. DEMC in turn reports on their and their LEMC’s activities to SEMC. A template document is provided for both the Annual Report and the Business Plan.
At the last meeting, Committee resolved the DCD prepare the Annual Report and Business Plan for consideration.
A copy of the Annual Report was submitted to DEMC in compliance with the Policy (copy attached to Minutes).
Attached to the Agenda was a copy of the draft Business Plan for 2008/09 of which DEMC is awaiting receipt. The Committee was requested to consider the Plan to expedite the submission process.
Identify Emergency Management Projects for Possible Grant Funding
The Business Plan provides that Committee will pursue flood mitigation planning and seek AWARE funding for the purpose. EMA Natural Disaster Mitigation Program funding applications close on 29 August for 2008/9 funds that are provided on a tripartite arrangement with State and Local.
A minor amendment was made to the Officer Recommendation (as highlighted in bold) to receive a verbal report on the annual report, as it was noted that these had not yet been distributed. The Director Community Development undertook to provide Committee members with a copy of the Annual Report with the Minutes.
Some minor amendments were also made to the Business Plan as follows and highlighted in bold in the Plan.
- Training Plan Implementation
Conduct a training session for Councillors….
Change the wording of this to read:
“Conduct an information session for Councillors….
- Mitigation treatments to reduce risk of Riverine Flood hazard.
Change the wording of this to read:
“Mitigation treatments to manage Riverine Flood hazard”
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1
LEMC – 1/08/08 MOVED Mr McDowell, Seconded Cr Pule, that:
1. A working party comprising the Director Community Development, the OIC Kiara, the Manager Bassendean SES, the Senior Ranger and the Mayor as Presiding Member of the Committee, be convened to review the Bassendean Local Emergency Management Arrangements and provide a progress/outcome report to the next meeting;
2. Committee member contact details be confirmed;
3. The date for the Stormy Gales “recovery” exercise be 26 November 2008 from 3.30pm – 5.00pm;
4. Post incident and post exercise reports be received;
5. The 2008/09 BLEMC business plan be adopted;
6. A verbal report on the annual report be received;
7. AWARE funding be sought to facilitate flood mitigation program; and
8. SEMC Policy 2.5 compliance items be confirmed as considered.
CARRIED
9.2 DEMC Minutes
Attached are the minutes of the DEMC meeting held on 8 August 2008. Of note to BLEMC is:
- Aged Care facilities evacuation planning;
- North & East Metro Recovery Group; and
- Road Closure document.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.2
LEMC – 2/08/08 MOVED Cr Pule, Seconded Mr Goldsworthy, that the minutes of the District Emergency Management Committee meeting of 8 August 2008 be received.
CARRIED
9.3 PPRR Issues
Emergency management principles are listed such that Committee members can raise issues against each:
Preparedness issues:
Moving into summer season, fire prevention strategies require consideration.
Members are invited to nominate preparedness issues.
Prevention Issues:
Members are invited to nominate prevention issues.
Response Issues:
Members are invited to nominate response issues.
Recovery Issues:
Members are invited to nominate recovery issues.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.3
LEMC – 3/08/08 MOVED Cr Pule, Seconded Snr Sgt Waghorn, that the Committee receive the information on emergency management issues.
CARRIED
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
Nil
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
13.0 CONFIDENTIAL BUSINESS
Whilst not Confidential Business, the Presiding Member announced that Mr Ken Goldsworthy will be retiring in November, and took the opportunity to farewell Mr Goldsworthy from what will be his last BLEMC meeting.
On behalf of the Committee, the Presiding Member thanked him for his very valuable contribution over the years.
14.0 CLOSURE
The next meeting of the Committee will be held on Wednesday, 19 November 2008 at 11.00am.
There being no further business, the Presiding Member declared the meeting closed, the time being 11.55am.
