Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
NOTICE OF A MEETING OF THE
BASSENDEAN LOCAL EMERGENCY MANAGEMENT COMMITTEE
Dear Committee Member
A meeting of the Bassendean Local Emergency Management Committee of the Town of Bassendean will be held in the Council Chamber, 48 Old Perth Road, Bassendean, on Wednesday, 20 August 2008, commencing at 11.00am.
Mr G F Evershed
CHIEF EXECUTIVE OFFICER
15 August 2008
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
2.0 PUBLIC QUESTION TIME
Members of the public who wish to do so may ask questions at this point in the agenda.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
4.0 DEPUTATIONS
5.0 CONFIRMATION OF MINUTES
5.1 Minutes of the Bassendean Local Emergency Management Committee meeting held on 28 May 2008
OFFICER RECOMMENDATION – ITEM 5.1
That the minutes of the BLEMC meeting held on 28 May 2008, be confirmed as a true record.
6.0 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION
7.0 DECLARATIONS OF INTEREST
8.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.0 OFFICER REPORTS
9.1 SEMC Policy No 2.5 (Emergency Management in Local Government Districts)
SEMC Policy No 2.5 (Emergency Management in Local Government Districts) defines that for each meeting the LEMC should consider a number of items on the agenda as a minimum and includes:
Local Emergency Management Arrangements
- Progress of emergency risk management process;
- Progress of treatment strategies arising from emergency risk management process; and
- Progress of development or review of local emergency management arrangements.
The Town adopted the existing BLEM Arrangements in June 2007. Committee has previously considered feedback received from EMWA on opportunities to improve the Arrangements, deferring amendment to the Arrangements to when they are next reviewed.
The Committee Executive Officer advises it is now an appropriate time to commence a review of the Arrangements and proposes a working party be convened for the purpose, with a progress/outcome report to the next meeting.
Contact Details and Keyholders
Members are to confirm contact details and keyholders.
Post-Incident Reports and Post Exercise Reports
Committee has requested all HMA’s routinely forward post incident reports to the Town for presenting to LEMC.
No post incident reports have been received since the last meeting. As appropriate, verbal reports are requested of HMAs at the meeting.
The LEMC conducted a discussion exercise “Story Gales” on Thursday 26 June 2008. Mr Gordon Munday, Manager Bassendean SES (Severe Weather HMA), developed and facilitated the exercise. A post exercise verbal report will be provided at the meeting.
The exercise is being conducted in two parts with the June exercise being to exercise the Town’s Arrangements during Response phase and the second part being a “recovery” exercise to the same event.
The recovery exercise is to be conducted in the fourth quarter 2008. Committee is asked to determine the date for the second exercise.
Annual Report and Annual Business Plan
Annually, the LEMC is required to report on its activity for the previous year and plans for the following year to the DEMC. DEMC in turn reports on their and their LEMC’s activities to SEMC. A template document is provided for both the Annual Report and the Business Plan.
At the last meeting, Committee resolved the DCD prepare the Annual Report and Business Plan for consideration.
Attached is a copy of the Annual Report submitted to DEMC in compliance with the Policy.
Also attached is a copy of the draft Business Plan for 2008/09 of which DEMC is awaiting receipt. Committee is requested to consider the Plan to expedite the submission process.
Identify Emergency Management Projects for Possible Grant Funding
The Business Plan provides that Committee will pursue flood mitigation planning and seek AWARE funding for the purpose. EMA Natural Disaster Mitigation Program funding applications close on 29 August for 2008/9 funds that are provided on a tripartite arrangement with State and Local.
OFFICER RECOMMENDATION – ITEM 9.1
That
1. A working party comprising the Director Community Development, _________, _________ and ________ be convened to review the Bassendean Local Emergency Management Arrangements and provide a progress/outcome report to the next meeting;
2. Committee member contact details be confirmed;
3. The date for the Stormy Gales “recovery” exercise be _________;
4. Post incident and post exercise reports be received;
5. The 2008/09 BLEMC business plan be adopted;
6. The report on the annual report be received;
7. AWARE funding be sought to facilitate flood mitigation program; and
8. SEMC Policy 2.5 compliance items be confirmed as considered.
9.2 DEMC Minutes
Attached find the minutes of the DEMC meeting held on 8 August 2008. Of note to BLEMC is:
- Aged Care facilities evacuation planning
- North & East Metro Recovery Group
- Road Closure document
OFFICER RECOMMENDATION – ITEM 9.2
That the minutes of the District Emergency Management Committee meeting of 8 August 2008 be received.
9.3 PPRR Issues
Emergency management principles are listed such that Committee members can raise issues against each:
Preparedness issues:
Moving into summer season, fire prevention strategies require consideration.
Members are invited to nominate preparedness issues.
Prevention Issues:
Members are invited to nominate prevention issues.
Response Issues:
Members are invited to nominate response issues.
Recovery Issues:
Members are invited to nominate recovery issues.
OFFICER RECOMMENDATION – ITEM 9.3
That Committee received the information on emergency management issues.
10.0 PUBLIC QUESTIONS AND RIGHT OF REPLY
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
13.0 CONFIDENTIAL BUSINESS
14.0 CLOSURE
The next meeting of the Committee will be held on Wednesday, 19 November 2008 at 11.00am.
BASSENDEAN LEMC BUSINESS PLAN 2008-2009
Chairman/Organisation: Cr Tina Klein, JP
Mayor, Town of Bassendean
Description of local government, or part of local government, areas covered by the LEMC:
Town of Bassendean
Directions by local government:
Local Emergency Management Committee Instrument of Appointment and Delegation
Meeting Schedule:
LEMC:
11.00am Wednesday, 20 August 2008, 19 November 2008, 18 February 2009, and 20 May 2009.
Other Meetings:
Quarterly DEMC meetings; Local Welfare Emergency Committee meetings; miscellaneous Working Party meetings; Metro North and East Recovery Group meetings; miscellaneous exercises/training/community workshops.
LEMC ANNUAL BUSINESS PLAN
- Training Plan Implementation.
Intended action:
|
- Conduct an exercise to test the TOB Recovery Plan, Recovery Coordination Centre/One Stop Shop.
Intended action:
|
- Review Town of Bassendean Local Emergency Management Arrangements.
Intended action:
|
- Mitigation treatments to reduce risk of Riverine Flood hazard
Intended action:
|
Other Comments:
Signed
__________________________ ___________________
LEMC Chairman Date
__________________________ ___________________
DEMC Chairman Date
