Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 24 AUGUST 2010, AT 7.00PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
His Worship the Mayor declared the meeting open and welcomed all those in attendance.
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer referred to Item 10.2 – Request to Install Security Cameras – Ashfield Reserve, and asked if Council intend to approach other Councils to compare security measures with a view to avoiding duplicating any of the processes.
The Mayor confirmed that Council will be liaising with other Councils in this regard.
Mr Dreyer further asked if the public will be approached to give their views, particularly concerning the matter of privacy, and expressed concern regarding the possibility of Council proceeding without public knowledge.
The Mayor assured Mr Dreyer that public consultation would be undertaken.
Mr John Sutherland, 33 Anzac Tce, Bassendean
Mr Sutherland referred to Item 10.3 and was pleased to note that funding has been received for Success Hill Reserve, however, expressed concern with the possibility of it being spent on designs by a qualified engineer, and asked Council to be mindful that it doesn’t all disappear in reporting.
Mr Sutherland referred to the reeds planted by North Metro Conservation Group which are now very solidly established, and significantly cut down wash in that area, and stressed the importance of Council ensuring that these are not disturbed.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Councillors
His Worship the Mayor, Cr John Gangell
Cr Gerry Pule, Deputy Mayor
Cr Michelle Stubbs
Cr Lynda Butler
Cr Don Yates
Cr Kara Collins
Cr Michael Lewis
Cr Heinrich Benz
Officers
Mr Bob Jarvis CEO
Mr Michael Costarella Director Corporate Services
Mr Simon Stewert-Dawkins Director Operational Services
Mr Michael Whitbread Acting Manager Development Services
Ms Cathy Muraszko Minute Secretary
Public
Approximately 7 members of the public were in attendance.
Press
One member of the press was in attendance.
Leave of Absence
Cr Anne Brinkworth
Mr Bill Busby, President of Ashfield Soccer Club made a deputation in relation to Item 10.2.
5.0 CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting held on 10 August 2010
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM2 – 1/08/10 MOVED Cr Pule, Seconded Cr Benz, that the minutes of the Ordinary Council meeting held on 10 August 2010, be received.
CARRIED UNANIMOUSLY 8/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM2 – 2/08/10 MOVED Cr Lewis, Seconded Cr Pule, that the minutes of the Ordinary Council meeting held on 10 August 2010, be confirmed as a true record.
CARRIED UNANIMOUSLY 8/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
Nil
Nil
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
10.0 REPORTS
10.1 Builders Storage Yard – Lots 827 & 824; No. 33 May Holman Drive and No. 1 Purser Loop, Bassendean – Owner: D & Z Constructions (Ref: 2009-207 – Michael Whitbread, Senior Planning Officer)
APPLICATION
The purpose of this report is for Council to consider an application for an expansion of the existing builder’s yard in May Holman Drive on to two adjoining industrial lots.
Temporary approval for a period of four years is proposed.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1
OCM2 – 3/08/10 MOVED Cr Pule, Seconded Cr Yates, that Council grants planning consent for temporary approval of a Builder’s Yard (Storage) development at Lots 824 & 827 May Holman Drive, Bassendean, subject to the following conditions:
1. The landscaping shall be maintained to the satisfaction of Council;
2. The applicant shall make application prior to the expiry of the four year approval period for an extension of the temporary use the site, or alternatively make arrangements for permanent approval subject to meeting all development standards at that time; and
3. The storage of builder’s materials and associated equipment shall be located behind the screen fencing on the site in accordance with Council policy.
CARRIED UNANIMOUSLY 8/0
10.2 Request to Install Security Cameras – Ashfield Reserve Grandstand by Ashfield Soccer and Sports Club (Ref: PARE/MAINT/9 – Christine Devereux, Manager Environment & Ranger Services)
APPLICATION
This report is to consider a request from the Ashfield Soccer and Sports Club (the Club) to install security cameras within the Grandstand at Ashfield Reserve. The Club has proposed that an agreement be arranged between the Club and the Town in which the Town will provide financial assistance in return for the Club supplying, installing and monitoring 24 hours 7 days a week and forward onto Council and the Police any events that may occur.
An amendment was made to the Officer Recommendation to include an additional point as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2
OCM2 – 4/08/10 MOVED Cr Stubbs, Seconded Cr Pule, that:
1. Council writes to the Ashfield Soccer and Sports Club (Club) to:
(a) commend the Club for the security camera proposal initiative;
(b) advise that until Council has determined how to manage the legal requirements of the Security and Related Activities (Control) Act 1996, that the Club or its members are not permitted to install or monitor security cameras within or around the Ashfield Reserve Grandstand;
2. Council seeks legal advice prior to consideration of Ashfield Soccer and Sports Club’s request to install security cameras at the Ashfield Reserve Grandstand, to ensure the protection and legal liabilities for both club members and the Town;
- A report be presented to Council for determination of the request, after legal advice has been received; and
- Council contacts the Office of Crime Prevention and district Police to seek their advice on the security camera proposal and engage the agencies to seek a 12 month trial for the security camera proposal.
CARRIED UNANIMOUSLY 8/0
10.3 Success Hill Reserve – Riverbank Grant Funding Received (Ref GRSU/APPS-D/5 - Christine Devereux, Manager Environment and Ranger Services)
APPLICATION
The purpose of this report is to advise Council of the outcomes of Riverbank expression of interest application submitted by the Town, the funding received and obtain Council approval for a budget to allow expenditure of grant funds.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.3
OCM2 – 5/08/10 MOVED Cr Pule, Seconded Cr Collins, that Council:
- Accepts the additional grant funding from the Swan River Trust of $61,000;
- Amends the 2010/11 Budget to reflect the income received from the grant funds;
- Amends the 2010/11 Budget and consolidate $16,000 from the Natural Bushland Maintenance Account and $30,000 from the Weed Control Program into the Success Hill Riverbank Funding Expense Account; and
- Approves the expenditure of the funds in accordance with Section 6.8 of the Local Government Act.
CARRIED BY AN ABSOLUTE MAJORITY 8/0
10.4 Children and Family Services Committee Meeting held on 28 July 2010 (Ref: GOVN/CCLMEET/24 – Ross Rayson, A/Director Community Development
APPLICATION
The purpose of the report is for Council to receive the report on the meeting of the Children and Family Services Committee held on 28 July 2010.
An amendment was made to the Officer Report to remove the word “first” in the second paragraph of Children and Family Services Expo on page 21 of the minutes.
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.4
OCM2 – 6/08/10 MOVED Cr Collins, Seconded Cr Butler, that Council receives the report on a meeting of the Family and Children Services Committee held on 28 July 2010.
CARRIED UNANIMOUSLY 8/0
10.5 Bassendean Local Studies Collection Management Committee Meeting held on 5 August 2010 (Ref: GOVNCCL/MEET/3, Allan Caddy, Manager Library and Information Services)
APPLICATION
The purpose of this report is for Council to receive the report on a meeting of the Local Studies Collection management Committee held on 5 August 2010,
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.5
OCM2 – 7/08/10 MOVED Cr Pule, Seconded Cr Collins, that the report on a meeting of the Bassendean Local Studies Collection Management Committee held on 5 August 2010, be received.
CARRIED UNANIMOUSLY 8/0
10.6 Bassendean Youth Advisory Council Meeting held on 5 August 2010 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)
APPLICATION
Council is requested to receive the report on a meeting of Youth Advisory Council held on 12 August 2010.
The Bassendean Youth Advisory Council meets monthly to consider issues of relevance to young people of the Town.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.6
OCM2 – 8/08/10 MOVED Cr Collins, Seconded Cr Pule, that the report on the meeting of the Bassendean Youth Advisory Council held on 5 August 2010, be received.
CARRIED UNANIMOUSLY 8/0
10.7 Cultural Development Advisory Committee Meeting held on 11 August 2010 (Ref: GOVN/CCLMEET/8) – Ross Rayson, Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to receive the report on the meeting of the Cultural Development Advisory Committee (CDAC) held on 11 August 2010.
Cr Collins disclosed a possible impartiality interest as her family are members of St Joseph’s Parish, however, believed she was able to participate in the discussion and be impartial in the decision making, and remained in the Chamber.
An amendment was made to the Officer Recommendation as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.7
OCM2 – 9/08/10 MOVED Cr Pule, Seconded Cr Benz, that Council:
1. Provides sponsorship of $1000 to the St Joseph’s Catholic Parish, under the Community Events Sponsorship Program, to assist with the annual community procession in December 2010;
2. Provides sponsorship of $1000 to the Bassendean Church of Christ, under the Community Events Sponsorship Program, to assist with the annual Carols by Candlelight in December 2010;
- Advises the Bassendean Church of Christ that it will not be considered for funding via the Community Events Sponsorship Programme in 2011; but will be considered for the annual events budget for 2011; and
- Receives the report on a meeting of the Cultural Development Advisory Committee held on 11 August 2010.
CARRIED UNANIMOUSLY 8/0
10.8 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 12 August 2010 (Ref: GOVN/CCLMEET/8 – Ross Rayson, Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 12 August 2010.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.8
OCM2 – 10/08/10 MOVED Cr Yates, Seconded Cr Pule, that Council receives the report on the meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 12 August 2010.
CARRIED UNANIMOUSLY 8/0
10.9 Accounts for Payment (Ref: FINM/CREDTS/4 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 require payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 31 July 2010 presented in the attachment sent under separate cover, were presented in accordance with the following recommendation.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION - ITEM 10.9
OCM2 – 11/08/10 MOVED Cr Benz, Seconded Cr Pule, that vouchers:
83342 – 83374 Municipal Fund – Commonwealth Bank
5940 – 5942 Trust Fund
9262 – 9534 Municipal Fund – EFT Vouchers
totalling $1,426,629.50 be passed for payment.
CARRIED UNANIMOUSLY 8/0
10.10 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.10
OCM2 – 12/08/10 MOVED Cr Yates, Seconded Cr Benz, that the report on the use of the Common Seal be received.
CARRIED UNANIMOUSLY 8/0
10.11 Implementation of Council Resolutions
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.11
OCM2 – 13/08/10 MOVED Cr Collins, Seconded Cr Pule, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY 8/0
10.12 Calendar for September 2010 (Ref: Sue Perkins, Executive Assistant)
An addition was made to the Calendar to include the Visual Art Awards on Wednesday 22 September 2010 at the Cyril Jackson Recreation Centre.
Accordingly, an amendment was made to the Officer Recommendation as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION - ITEM 10.12
OCM2 – 14/08/10 MOVED Cr Collins, Seconded Cr Butler, that the Calendar for September 2010 be adopted, subject to the inclusion of the Visual Art Awards on Wednesday 22 September 2010 at the Cyril Jackson Recreation Centre.
CARRIED UNANIMOUSLY 8/0
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer queried why there is no Council representation on the Bassendean Youth Advisory Council.
The CEO advised that most Youth Committees do not have Council representation. Initially, Councils received State Government funding to set up Youth Committees and the intention was to have them meet without the presence of Councillors in an uninhibited environment.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
COUNCIL RESOLUTION - ITEM 114.0(a)
OCM2– 15/08/10 MOVED Cr Collins, Seconded Cr Lewis, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 7.38pm.
CARRIED UNANIMOUSLY 8/0
All members of the public and staff with the exception of the Director Corporate Services, the Director Operational Services and the Minute Clerk were excluded from the Chamber, the time being 7.38pm.
14.1 Asset Services – Outside Workforce Wage and Collective Agreement Negotiations
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the Officer report discussed details of a proposed contract to be entered into.
APPLICATION
Council’s consideration of a request from the Asset Services outside workers to consider a wage increase effective from 1 July 2010, and commencement of negotiations for a new agreement to begin 1 January 2011.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 14.1
OCM2 – 16/08/10 MOVED Cr Pule, Seconded Cr Butler, that:
1. The CEO inform the Asset Services outside staff and the Australian Services Union, that the Town will agree to a 5% increase effective as of 1 July 2010 with no further conditions proposed or agreed to as part of that offer; and
2. Staff and Union be advised that the Town is prepared to commence negotiations in January 2011 with a view to establishing a replacement agreement.
CARRIED BY AN ABSOLUTE MAJORITY 8/0
The Manager Development Services returned to the Chamber, the time being 7.40pm.
14.2 Refurbishment of Town’s Municipal Building located at 48 Old Perth Road, Bassendean (Ref: COUP/ACQ-D/1 – Ken Cardy, Contracts & Support Services Coordinator)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the Officer report discussed details of a proposed contract to be entered into.
APPLICATION
The purpose of this report is to:
- Present to Council the architectural concept plan and quantity survey costs for the refurbishment of the Towns Municipal Building located at 48 Old Perth Rd Bassendean; and
- Seek Council’s comments and recommendations to the architectural concept plan.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 14.2
OCM2 – 17/08/10 MOVED Cr Pule, Seconded Cr Lewis, that Council:
1. Receives the report on a concept design for new office space, new community hall, and refurbished 48 Old Perth Road building;
2. Invites the architect, Mr Edwin Bollig, to attend a workshop with Councillors to explain in detail the concept plan, its philosophy, and building treatments proposed; and
3. Commences negotiation with the RSL for a suitable site for relocating the war memorial in the event of the current site being required for new construction or being severely limited as a result of construction
CARRIED 6/2
Crs Gangell, Pule, Stubbs, Butler, Collins and Lewis voted in favour of the motion. Crs Yates and Benz voted against the motion.
COUNCIL RESOLUTION – ITEM 14.0(b)
OCM2 – 18/08/10 MOVED Cr Lewis, Seconded Cr Collins, that the meeting proceeds with open doors, the time being 8.30pm.
CARRIED UNANIMOUSLY 8/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
The next Ordinary Council meeting will be held on Tuesday, 14 September 2010.
There being no further business, the Mayor declared the meeting closed, the time being 8.30pm.
