Town of Bassendean: Agenda
back to the list of Agendas and Minutes >>>
TOWN OF BASSENDEAN
NOTICE OF AN ORDINARY COUNCIL MEETING
Dear Council Member
An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 8 June 2010 in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.
MR BOB JARVIS
CHIEF EXECUTIVE OFFICER
4 June 2010
Councillors
The Briefing Session will commence at 5.00pm. Mr Jeroen (Ron) Gerritsen, Senior Manager Community and Residential Programs at the Office of Energy, will be in attendance to discuss options for the undergrounding of power. Cr Collins will be the facilitator of the Briefing Session.
A meal will be provided at 6.15pm, prior to the Ordinary Council Meeting at 7.00pm.
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
5.1 Ordinary Council Meeting held on 25 May 2010
OFFICER RECOMMENDATION – ITEM 5.1(a)
That the minutes of the Ordinary Council meeting held on 25 May 2010, be received.
OFFICER RECOMMENDATION – ITEM 5.1(b)
That the minutes of the Ordinary Council meeting held on 25 May 2010, be confirmed as a true record.
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
9.1 Potential for Winding-up of Town Planning Scheme No. 4A (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services.
APPLICATION
The purpose of this report is for Council to consider whether it is possible to revoke to Town Planning Scheme No 4A in the light of legal advice received. This report also seeks direction from Council as to whether it wishes to carry out further amendments to the Scheme, if it is decided to retain the Scheme.
This matter was last considered by Council at its meeting held on 23 February 2010 when the matter was deferred for consideration at a Councillor Information workshop.
OFFICER RECOMMENDATION –ITEM 9.1
That this matter be considered under Confidential Business, Item 14.
10.0 REPORTS
10.1 Request for Reduction in Annual Lease - Bassendean Tennis Club (Ref: COMR/SPONSHP/1- Ross Rayson, Manager Recreation & Culture)
APPLICATION
The Bassendean Tennis Club has written to the Town requesting a reduction in the annual fee paid by the club for the use of the Bassendean Tennis Courts due to the unavailability of some of the grass courts for part of or all of the season.
BACKGROUND
The Bassendean Tennis Club has a licence agreement to use the Tennis courts and clubhouse at BIC Reserve. The Licence agreement was for five years commencing on 1 July 2006 and expiring on June 30, 2011, with a five year option from 1 July 2011 to 30 June 2016.
The licence provides access to Grass tennis courts, synthetic tennis courts and clubhouse at times as outlined on the agreed usage schedule. This schedule includes use of 6 Grass Courts for varied times during the week, as well as all day on Saturdays and Sundays, when the majority of club and pennant matches are on.
The club is requesting that its annual licence fee of $5998.05 is reduced due to the unavailability of a number of grass courts for part or all of the season.
The facilities at the Bassendean Tennis Club are changing, with the addition of two new hard courts in 2009. There is currently work underway to establish an additional two hard courts, but this will be at the expense of two grass courts. Therefore by the commencement of the 2010 summer tennis season, it is envisaged that the main complex will consist of 4 grass courts and four hard courts. The three hard courts, pre existing on BIC Reserve, will also be available in the short term.
During the 2009/10 season, a range of issues occurred which delayed the use of a number of the grass courts, and this restricted the club’s capacity to host pennant teams, and visiting players. It is estimate that over the season, the club’s access to the grass courts was reduced by 25%.
The club’s current licence agreement is due to expire in 2011, with a five year option to renew until 30 June 2016. This agreement needs to be revisited, however, due to changes in the terms. The current licence is for the following tennis facilities:
6 x grass courts
3 x hard courts, and
Tennis pavilion and associated clubhouse.
Since this agreement was signed the facilities covered by it have changed. The clubhouse and pavilion, no longer exist, and the number of synthetic courts has increased from three (3) to five (5). The club has now relocated into premises previously occupied by the Croquet Club, and this building is also not currently covered by the Licence agreement.
Once the two new synthetic courts are constructed, the licence agreement will need to be renegotiated to accommodate the changes to the facilities. The new licence agreement will cover:
4 x grass courts
4 x hard courts
Clubhouse (previously Croquet Club)
Notwithstanding the unavailability of some grass courts during the season, Council previously resolved to retain the three hard courts until the completion of the four new hard courts. The two new hard courts now being developed are funded from Cash In Lieu funds with the possibility of a small contribution ffrom the Tennis Club. The existing 3 hard courts on BIC Reserve will not be covered by any licence agreement going forward, due to the plan to demolish them. Any requests from the club to use them will be covered by normal booking arrangements until the courts are demolished.
COMMENT
The Bassendean Tennis Club has an agreement for use of a number of courts throughout the year, but particularly during the summer season. Due to circumstances beyond the Town’s control, a number of grass courts were unavailable for play for a portion of the summer season. It is estimated that the club lost approximately 25% of its agreed access time to the grass courts. The club currently pays approximately $6000 as its licence fee per annum. This figure is indexed by CPI annually.
Whilst the licence agreement does provide the Town with the option to vary the number of available courts at its discretion (e.g. due to maintenance etc) at any time, the amount of unavailable court space made it difficult for the club over that season.
As a result of the number of available courts being reduced, the club has experienced difficulty in hosting its regular pennant fixtures, and also attracting new members to its club. Council officers feel that a reduction of 25% of the annual fee for the club is appropriate. This reduction will be a one off as the licence agreement will be renegotiated once the two new synthetic courts are completed.
It is hoped that negotiations in respect of the licence agreement can be undertaken in parallel to the tennis court construction, so that the licence is ready to be signed near as possible to the completion of the courts.
STATUTORY REQUIREMENTS
Nil
FINANCIAL CONSIDERATIONS
A 25% reduction in the licence fee will equate to approximately $1,500 for the period 1 July 2009 to 30 June 2010. As the licence is paid in advance, adjustments will be required to the next billing period.
OFFICER RECOMMENDATION – ITEM 10.1
That Council:
1. Agrees to reduce the lease fees for the Bassendean Tennis Club for the period 1 July 2009 until 30 June 2010, as a result of the reduction in availability of grass tennis courts during the 09/10 tennis season from October 2009 until May 2010;
2. Advises Bassendean Tennis Club this is a “one-off” contribution due to the extenuating circumstances surrounding the availability of the grass tennis courts
- Notes that a revised licence agreement will be negotiated with the Club to take effect at the completion of the two new synthetic Tennis Courts at the club, and
- The reduction of lease fees of $1500 will be authorised in accordance with section 6.8 of the Local Government Act.
Voting requirements: Absolute Majority
10.2 Application from Sparx Early Learning Centre-extension of lease period. (Ref: LEGL/AGMT/7- Ross Rayson, Manager Recreation & Culture)
APPLICATION
Sparx Early Learning Centre Pty Ltd (Sparx) has written to the Town requesting that the current lease agreements for their premises at 128 Ivanhoe Street Eden Hill and also the licence agreement to use Alf Faulkner Hall, Eden Hill be extended for a period of 10 years until 2031.
BACKGROUND
The current Deed of Licence for 128 Ivanhoe St, Eden Hill commenced on 5 February 2001. The lease was for a 5 year period with three 5 year options to renew, with the expiry on 4 February 2021. This lease was assigned to Sparx on 20th November 2003.
The current Licence agreement for Alf Faulkner Hall commenced on 5 February 2006 and is for a 5 yr period with two 5 yr options.
Sparx have requested the Town consider extending both of these agreements for a further two 5 yr options, with the lease period to finish on 4 February 2031.
It is important to note that the premises at 128 Ivanhoe St are held in freehold title by the Town, and any extendsion of the lease will limit Council’s future capacity to develop; the site.
The Child Care Centre at 128 Ivanhoe St is currently licensed for 47 children per day, with the Before School Care, After School Care and Vacation Care licensed for 60 children per day.
The Executive Director of Sparx has requested the extension to enable the business to be sold.
COMMENT
The current lease does not expire until 2021. The current leased facility is ageing infrastructure that is approximately 35 years old. By adding 10 years onto the existing lease, Council is committing to leasing a facility that at the completion of the lease will be more than 50 years old. As a result, the obligations of the Town under the lease will continue to grow the older the building gets. Before any extension of the lease is granted, the Town needs to be comfortable with its obligations going forward and its possible plans for the site in 20 years time.
This lease has been on sold previously. The original lease of 20 years commenced in 2001 with the current lessees purchasing the business in 2003.
Officers believe that the best course of action is to not grant the extension at this stage, but agree to discuss any revised lease conditions with new owners once the business is sold.
STATUTORY REQUIREMENTS
Nil
FINANCIAL CONSIDERATIONS
Nil
OFFICER RECOMMENDATION – ITEM 10.2
That Council:
- Does not agree to an extension to Sparx Early Learning Centre for 128 Ivanhoe St, Eden Hill, and Alf Faulkner Hall, Eden Hill of the lease period for an additional two 5 year extensions to finish in 2031, and
- Advises the proprietors of Sparx Early Learning Centre that any alteration to the current lease will be considered by Council on application from the new owners of Sparx Early Learning Centre.
Voting requirements: Simple Majority
10.3 Request for Extension of Lease - 11 Hamilton Street, Bassendean – Applicant: Ms Lyn Cameron, Chairperson Casa Mia Montessori School (Ref: A2137 – Brian Reed, Manager Development Services)
APPLICATION
The purpose of this report is for Council to consider a request received from the Casa Mia Montessori School to extend the lease of the property for a further 2 years.
BACKGROUND
This matter was last considered by Council at its meeting held in April 2009, when it was resolved in response to a request from the Montessori Scholl for a five year extension of the lease that Council:
1. Does not grant the requested five year extension to the lease for 11 Hamilton Street, Bassendean between the Town of Bassendean and the Casa Mia Montessori School; and
2 Is prepared to grant a further one year extension expiring on the 4 January 2011 to the lease for 11 Hamilton Street, Bassendean, between the Town of Bassendean and the Casa Mia Montessori School, to give the school additional time to find new premises, and this be reviewed six months prior to the expiry of the extension.
Correspondence has been received from Ms Lyn Cameron, Chairperson of the School requesting a two-year extension to the lease. The correspondence is reproduced below:
We hereby request that the Town of Bassendean extend our lease agreement as per the provisions in the last extension that was offered to Casa Mia Montessori School. We wish to request that the Town of Bassendean consider extending our school's lease by a further 24 months at the current site.
We are still actively searching for alternative premises and the writer requests an opportunity to address The Town of Bassendean to present our school's request for this extension in person.
We wish to place on record that our school would be happy to relocate to another site, with the Town of Bassendean's assistance, to tie in with the Town of Bassendean's redevelopment plan. We see ourselves working together with the Town of Bassendean to achieve both your and our goals on a mutually agreeable bases so that our school can continue to render the services that it does to the community of Bassendean as it has over the past 10 years.
Our school's future plan is to grow to a student population of 150 students. At present our school population together with our waiting listed students numbers 60. We offer a method of education that is 100 years old and that is compliant with the Education Department's learning and teaching requirements.
Should the Town of Bassendean have any queries regarding this matter, do not hesitate to contact the writer or the school.
The request is discussed further in the comment section below.
COMMENT
The land is included within the Town Centre Area Strategy and Council has resolved, that in relation to Site E between Hamilton and Whitfield Street, Council resolves to pursue the development of this site by way of a reduced building footprint covering 11 Hamilton Street and 16 Whitfield Street in discussions with the State Government.
Council Officers have not discussed the potential development of this site with State Land Services, as emphasis is currently being placed on the redevelopment of Bassendean Oval. It should also be noted that further design work would need to be undertaken to show the reduced building footprint.
Whilst officers have advised the applicant that officers do not support a two year extension in the lease, it is considered that the Town could offer a one year extension to give the school additional time to find alternate accommodation. If Council accepts this position it could again invite the Montessori School to apply for an extension of the lease in a further 12 months time. Alternatively Council could elect to grant the requested two year extension to the lease.
STATUTORY REQUIREMENTS
Local Planning Scheme No. 10
Local Government Act 1995
FINANCIAL CONSIDERATIONS
Under the terms of the lease there are annual rent reviews linked to CPI.
OFFICER RECOMMENDATION – ITEM 10.3
That Council Is prepared to grant a further one year extension expiring on the 4 January 2012 to the lease for 11 Hamilton Street, Bassendean, between the Town of Bassendean and the Casa Mia Montessori School, to give the school additional time to find new premises, and this be reviewed six months prior to the expiry of the extension.
Voting Requirements: Simple Majority
10.4 Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.
Accordingly, cheques drawn and EFT payments made for the period to 30 April 2010 presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.
OFFICER RECOMMENDATION - ITEM 10.4
That vouchers:
83228 – 83255 Municipal Fund – Commonwealth Bank
5923 – 5925 Trust Fund
8454 – 8711 Municipal Fund – EFT Vouchers
totalling $1,583,150.44 be passed for payment.
Voting Requirements: Simple majority
10.5 Financial Statements for the Period Ended 30 April 2010 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)
APPLICATION
The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.
Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.
The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.
Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Financial Reports. This summary is included in the report.
BACKGROUND
The regulations require that the following statements be presented to Council on a monthly basis including:
- Statement of Financial Activity- (this provides the budget and actual income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates and the closing surplus to date).
- Net Current Assets-( This provides the amount of assets over liabilities within the Balance Sheet)
Staff have also included the following statements (including a number of pictorial graphs) for Councillors information:
- Balance Sheet - (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
- Cash Flow - (This provides the actual cash transactions and movements for the month as well as year amount at the bank.)
- Notes to the Financial Statements include
- Significant Accounting Policies
- Borrowings
- Rating Information
- Accounts Receivables ( including Rates % )
- Investments
- Reserves ( inc graphs)
- Capital Works Program
- Trust Fund
- Budget Amendments
The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period.
COMMENT
Staff have presented a new reporting format in line with Council’s request to commence from the 1 July 2009, to provide pictorial graphs and additional information. The new format provides for the statutory requirements as well as additional financial statements.
The Summary of Financial Activity shows the YTD operating income is 7.3% less than the operating budget and the expenditure is 1.82 % more than the 2009/10 YTD operating budget and this mainly relates to income from grants to be received and costs fully allocated in this quarter.
The Statements provide a comparison between actual and budget income and expenditure on year to date basis. The Notes accompanying the statements provide a detailed breakdown of the amounts.
Debtors report states that debts of >90 days are $47,384.29 >60 days are $925.33 >30days are $2,418.68 and current debts are $172,506.69. (Note: the debtors aged trail balance includes details of individual the debtors outstanding).
OFFICER RECOMMENDATION – ITEM 10.5
That the:
1. Financial Reports for the period ended 30 April 2010, be received;
2. Statement of Outstanding Creditors’ accounts in the amount of $543,808.46 for the period to 30 April 2010 be received; and
3. Statement of Outstanding Debtors’ accounts in the amount of $ 223,234.99 as at 30 April 2010, be received.
Voting Requirements: Simple majority
10.6 Children and Family Services Committee Meeting held on 28 April 2010 (Ref: GOVN/CCLMEET/24 – Graeme Haggart, Director Community Development)
APPLICATION
The purpose of the report is for Council to receive the report on the meeting of the Children and Family Services Committee held on 28
April 2010.
COMMENT
Committee considered the following issues:
1. A report was received on the working party progress in analysing the “Aspirations for Children and Family Services in the Town of Bassendean Report” that was received by Committee at the last meeting. The “Report” details services and facilities currently accessed by children and families in the community and of needed services and facilities currently not provided in the Town. The working party was established to identify and prioritize actions in addressing the articulated community aspirations.
2. PlaygroupsWA in association with Ashfield Primary School, Department of Health and the Town has secured $130,000 DWEER funding to employ a part time worker for a community development role in Ashfield for a 2year term. The PaCE funding is to build capacity with residents in parenting and life skills and was developed following the release of the 2008 AEDI on the level of readiness to commence schooling of children resident in the suburb.
The 2009 AEDI Community Profile outcomes for the Town are due for imminent release.
3. Playgroups WA CEO, Mr David Zarb is a local resident and family man with two young children. Mr Zarb is a State AEDI Committee Member and amongst other duties Chairs the National Playgroups Associations CEO’s Board.
Committee recommends Council appoint Mr Zarb to the Committee and amends the Committee Instrument of Appointment and Delegation.
4. Also considered by Committee was:
- The Bassendean Bayswater Early Years Group Minutes; and
- Progress on priority work program projects
OFFICER/COMMITTEE RECOMMENDATION – ITEM 10.6
That Council:
1. Amends the Committee Instrument of Appointment and Delegation to increase the number of community representatives by one;
2. Appoints Mr David Zarb to the newly created Community Representative position for the remainder of the term of the Committee.
3. The report on a meeting of the Family and Children Services Committee held on 28 April 2010, be received.
Voting requirement: Point 1 Absolute majority.
All other points: Simple majority
10.7 Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 13 May 2010 (Ref: GOVN/CCLMEET/8 – Ross Rayson, Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 May 2010.
COMMENT
Discussion at this meeting focussed on the following topics:
Water Tank – At its February meeting, the committee received a report on water harvesting from the Recreation Centre roof and the costs of various options for this. The committee requested that further research be undertaken on the options, with direct input from Cyril Jackson Campus.
Officers have researched other options for this project, including investigating the installation of smaller tanks. As a result, the Town receive3d a quote for the installation of a 10,000L tank. As part of this research, it was ascertained that all toilet cisterns in the Recreation Centre were single flush systems and as the underlying benefit of this is to be waterwise, officers obtained a quote to change the cisterns from single to dual flush systems. The committee has asked officers to continue discussions with Cyril Jackson Campus to upgrade the toilets in the Cyril Jackson Recreation Centre to Dual flush cisterns.
Financial report – The Committee was presented with a financial report for the period July 2009 to April 2010. The report did not identify any major trends apart from indicating that there was increased centre bookings and usage for the period.
As requested by the Committee, officers will liaise with representatives from Cyril Jackson Campus to determine maintenance jobs that require attention at the Centre.
Bassendean Visual Art Awards - The Committee received a report from about the Bassendean Visual Art Awards, scheduled for Thursday 23rd September 2010 until Wednesday 28 September 2010. The Art award has traditionally been a bi-annual event, but is now combined with the Bassendean Photographic awards.
The Committee has recommended that in terms of the hire fee for this event, a 50/50- contra arrangement be entered into, whereby 50% of the hire fee is charged, and the CJ Committee produce a banner to promote the upcoming event, and the Centre.
Manager Recreation & Culture Comment-
Whilst the Management Committee has been charged with the overall planning and initiation of the Centres programme, and its financial management, it is felt that ‘Town-conducted’ events such as the Bassendean Visual Art Award, should have use of Council managed facilities with no financial encumbrance. This has been the case for each staging of this event at CJRC to date. The committee has a process in place which identifies the value of any such agreed contra sponsorship arrangements and this is recorded and reported on at each committee meeting. The sponsorship arrangement will provide substantial opportunity to promote the centre and its activities.
Therefore, and alternative Officer Recommendation to 2 (below) is as such:
Any marketing plan for the Bassendean Visual Art Awards includes promotional opportunities for the Cyril Jackson Recreation Centre via awards promotional materials.
COMMITTEE RECOMMENDATION
That Council:
1. Receives the report on the upcoming Bassendean Visual Art Award scheduled for 23-28 September 2010.
2. Endorses the Cyril Jackson Management Committee enters into a 50/50 Contra arrangement, whereby 50% of the hire fee is charged and the arts community display the Cyril Jackson logo on all their publicity. The Committee is also to produce a banner for display pending Council approval
2. Receives the report on the meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 13 May 2010.
Voting Requirement: Simple Majority
10.8 Bassendean Youth Advisory Council Meeting held on 6 May 2010 (Ref: GOVN/MEETCCL20 - Ayden Mackenzie, Youth Development Officer)
APPLICATION
Council is requested to receive the report on a meeting of Youth Advisory Council held on 6 May 2010.
The Bassendean Youth Advisory Council meets monthly to consider issues of relevance to young people of the Town.
The Bassendean Youth Advisory Council (BYAC) is comprised of 6 young people who live, work or recreate in the Town. The BYAC meets monthly at Bassendean Youth Services. The meeting includes a workshop topic and other general business.
There were four workshop topics for the March meeting:
- The wearing of burqas;
- Tax on mining companies;
- NAPLAN testing; and
- Plan packaging for cigarettes.
OFFICER RECOMMENDATION – ITEM 10.8
That the report on a meeting of the Bassendean Youth Advisory Council held on 6 May 2010, be received.
Voting requirement: Simple majority
10.9 Forward Planning for Councillor Workshops (Ref: GOVN/CCLMEET/1 – Bob Jarvis, Chief Executive Officer)
APPLICATION
To allow Councillors the opportunity to raise relevant topics for Councillor Information Workshops and to consider relevant strategic issues.
BACKGROUND
The Town of Bassendean conducts Councillor Information Workshops to provide a forum for two-way communication between elected members and staff on strategic or complex issues of importance to Council.
To assist both Council and staff to plan for the workshops, a table listing the current topics has been provided and feedback is sought for future topics and dates.
COMMENT
Councillor Information Workshops are an effective method of breaking down and discussing complex issues, examining all options and receiving valuable information on strategic issues before a matter comes to Council for a formal debate and decision.
Councillor and staff time, however, is precious and needs to be managed carefully. Council currently has two Ordinary Council meetings per month and therefore should the need arise, the balance of the Tuesday evenings are potentially available for Councillor workshops.
Topics that staff would like to propose for a workshop is a review of the Local Law Standing Orders, Governance Charter and Governance Policies. This may take more than one workshop.
Month |
Topics |
June Tuesday 15 Tuesday 29 |
2010/2011 Capital Works & Operational Draft Budget Broadband & Tourism - EMRC |
July Tuesday 6 Tuesday 20 |
Entry Statements Citizenship Ceremony |
August Tuesday 3 Tuesday 17 Tuesday 31 |
|
September Tuesday 7 Tuesday 21 |
|
October Tuesday 5 Tuesday 19 |
Citizenship Ceremony |
November Tuesday 2 Tuesday 16 Tuesday 30 |
|
December |
No workshops due to Council meeting being brought forward and festive season. |
Details of each workshop will be included in the Council calendar.
OFFICER RECOMMENDATION – ITEM 10.9
That:
1. Council notes the current Councillors’ Information Workshop program;
2. The following topics and dates be included in the program:
__________________________________________
__________________________________________
__________________________________________
__________________________________________
3. The details of the Councillors’ Information Workshop program be included in the Council calendar and that Council reviews the program on an as needs basis.
Voting requirement: Simple majority
10.10 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)
The Common Seal was not attached to any documents during the reporting period.
OFFICER RECOMMENDATION – ITEM 10.10
That Council notes that the Common Seal was not attached to any documents during the reporting period.
Voting Requirements: Simple majority
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Members of the public who did not ask questions in Part One of Public Question Time will be heard first.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Yates: Realignment of Some Bollards at the Pickering Park Boat Ramp Facility
Cr Yates has advised in writing that he wishes to move the following motion at this meeting:
“That the:
1. Town of Bassendean reconsiders the Riverside Park Redevelopments letter of Brian Gardner of 16 June 2000 and the attached plans, as it relates to the realignment of the bollards on the eastern side of the access road to the Pickering Park boat ramp, so to allow increased capacity for off-road car and trailer grass paving parking; and
2. Suggested plan and a new implementation timeframe of works be presented to Council for approval in sufficient time to complete the program before 2011.”
BACKGROUND INFORMATION
The following is part of a Riverside Park Redevelopment plan for Pickering Park and Sandy Beach created in June 1999. It was to be completed by June 2003, as detailed by Mr Brian Gardner, Director Infrastructure Services, in his letter to the community, dated 16 June 2000.
The dotted line was the proposed line for the bollards. The actual line of bollards followed the road line so NO PARKING is possible, making it necessary for many boats and trailers to be parked along Bassendean Parade, some distance from the river asset.
The Swan River Trust is seeking support services for small boat facilities on the Swan and Canning Rivers. This would make it easier for the Bassendean Community to enjoy the river facility.
Realignment of the same bollards could be done as a maintenance program.
|
12.2 Notice of Motion – Cr Yates: Lobbying for 5 Knot Power Boat Speed Limit on Swan River, Bassendean
Cr Yates has advised in writing that he wishes to move the following motion at this meeting:
“That the Town of Bassendean negotiates with applicable local governments, Swan River Trust and appropriate State Government agencies to establish a 5 knot power boat maximum speed limit on the Swan River for a minimum distance of 500 metres up river of the Success Hill Reserve fishing platform to the Redcliffe Bridge, Tonkin Highway, allowing certain limited exemptions like the Avon Descent event once per year.
That such a 5 knot speed limit be established as a trial education period as soon as possible, and if funds and/or volunteer support is available, warnings are communicated to boat owners by appropriate means which may include a letter, SMS, listing on a website and/or immediate visual marine speed gun displays.
That the use of catamarans with asymmetrical hulls be encouraged to further reduce bank erosion. “
BACKGROUND INFORMATION
The Swan River Trust following an extensive Curtin University study has identified boat wash resulting from all boats travelling in excess of 5 knots as the major cause of Swan River bank erosion. The existing speed limit in the identified part of the Swan River currently has a maximum speed limit of 8 knots.
The Swan River Trust funded study highlighted that most power boats travelling at that speed limit or greater are causing substantial bank damage.
On certain rivers with similar issues, the use of catamarans with appropriate asymmetrical hull design does reduce the bank erosion issues created by waves generated by passing boats.
12.3 Notice of Motion – Cr Yates: Improved Community Communications
Cr Yates has advised in writing that he wishes to move the following motion at this meeting:
“That a list of possible inclusions to be posted out with the annual 2010 /2011 rates notice is brought to Council to decide what is and what is not to be sent out.
That a report is brought to Council on practical ways to improve community communications in the immediate and longer terms.”
12.4 Notice of Motion – Cr Yates: Make U Turn safer at Cnr Morley Drive & Wicks St
Cr Yates has advised in writing that he wishes to move the following motion at this meeting:
“1. That the Town negotiates with Main Roads WA to make safer, the existing U turn to the east of the Morley Drive
and Wicks St intersection treatment by:
A. Rounding the nib treatment to a more uniform radius B. Constructing a turn right pocket as part of the
Eastern median strip treatment in the middle of Morley Drive, and
C. If points 1.A and 1.B are passed, that a report is brought back to Council promptly with a timetable and budget to complete such works including other options that Council may undertake to improve the safety of the particular U turn.
2. That a report is brought to Council on how to upgrade Morley Drive between Wicks and Lord Streets with additional revised nib and turning pocket treatments.
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
14.1 Underground Power (Ref: ESAT/CNCTN/1 – Simon Stewert-Dawkins, Director Operational Services)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (e)(ii) of the Local Government Act as the report contains information that is commercial value to a person.
14.2 Potential for Winding-up of Town Planning Scheme No. 4A (Ref: LUAP/PLANNG/6 – Brian Reed, Manager Development Services.
This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (d) of the Local Government Act as the officer report discusses a legal opinion.
The next Ordinary Council meeting will be held on Tuesday, 22 June 2010.
