Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 28 October 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR GRAEME HAGGART

ACTING CHIEF EXECUTIVE OFFICER

24 October 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 23 September 2008

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 23 September 2008, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 23 September 2008, be confirmed as a true record.

5.2 Special Council Meeting held on 7 October 2008

OFFICER RECOMMENDATION – ITEM 5.2(a)

That the minutes of the Special Council meeting held 7 October 2008, be received.

OFFICER RECOMMENDATION – ITEM 5.2(b)

That the minutes of the Special Council meeting held on 7 October 2008, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

6.1 Sports Achievement Awards

The Mayor, Cr Tina Klein, will present the following recipients with Sports Achievement Awards within the junior category this year:

Name	Address	Sports Achievement
Christina Da Rui	22 Hyland Street Bassendean WA 6054	Represented WA in Athletics
Luke Durbridge	3 Anstey Road Bassendean WA 6054	Represented WA in Cycling
Brandon Erceg	29 Hamilton Street Bassendean WA 6054	Represented WA in Football

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 21 October 2008

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 21 October 2008, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 21 October 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 21 October 2008.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 21 October 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.5, 10.1.6, 10.1.8, 10.1.9, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22, 10.23, 10.1.24 and 14.1:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	4.1	Leave of Absence – Crs Klein and Butler	SC – 1/10/08	Carried Unanimously 7/0
10.1.5	10.3	Supply & Application of Dense Graded Hotmix Asphalt Surfacing	SC – 5/10/08	Carried Unanimously 7/0
10.1.6	10.4	Community Sporting & Recreation Facilities Fund	SC – 6/10/08	Carried Unanimously 6/0
10.1.8	10.6	Proposed Schedule of Council and Committee Meetings and Key Events for 2009	SC – 9/10/08 SC – 10/10/08	Carried Unanimously 7/0 Carried Unanimously 7/0
10.1.9	10.7	Quarterly Reports for Quarter Ended 30 September 2008	SC – 11/10/08	Carried Unanimously 7/0
10.1.13	10.11	Appropriate Density Codes for the Town Centre under Local Planning Scheme No. 10	SC – 15/10/08	Carried Unanimously 7/0
10.1.14	10.12	Access & Inclusion Committee Meeting held on 3 September 2008	SC – 16/10/08	Carried Unanimously 6/0
10.1.15	10.13	Ashfield Stakeholder Advisory Committee Meeting held on 10 September 2008	SC – 17/10/08	Carried Unanimously 7/0
10.1.16	10.14	Seniors’ Week Coordinating Committee Meeting held on 25 September 2008	SC – 18/10/08	Carried Unanimously 7/0
10.1.17	10.15	Bassendean Local Studies Collection Management Committee Meeting held on 9 October 2008	SC – 19/10/08	Carried Unanimously 7/0
10.1.18	10.16	Inaugural Children and Family Services Committee Meeting held on 14 October 2008	SC – 20/10/08	Carried Unanimously 6/0
10.1.19	10.17	Financial Statements for the period ended 30 September 2008	SC – 21/10/08	Carried Unanimously 7/0
10.1.20	10.18	Accounts for Payment	SC – 22/10/08	Carried Unanimously 7/0
10.1.21	10.19	Determinations made by the Manager Development Services and Report to Council	SC – 23/10/08	Carried Unanimously 7/0
10.1.22	10.20	Implementation of Council Resolutions	SC – 24/10/08	Carried Unanimously 7/0
10.1.23	10.21	Calendar for November 2008	SC – 25/10/08	Carried Unanimously 7/0
10.1.24	10.22	Use of Common Seal	SC – 26/10/08	Carried Unanimously 7/0
14.1	14.1	Swan Districts Football Club Proposal to Fast Track the Redevelopment of Bassendean Confidential Report	SC – 27/10/08	Carried Unanimously 7/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.2	9.1	Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA and to Maltese Association Declarations of Interest	SC – 2/10/08	Carried 4/1
10.1.3	10.1	Proposed Rezoning of Lot 2; 38 West Road, Bassendean Declaration of Interest	SC – 3/10/08	Carried Unanimously 6/0
10.1.4	10.2	Indoor Sports Venue Proposal in Ashfield Declaration of Interest	SC – 4/10/08	Carried Unanimously 7/0
10.1.7	10.5	Appointment of Councillors to External and Internal Committees Absolute Majority Required	SC – 7/10/08 SC – 8/10/08	Carried Unanimously 6/0 Carried Unanimously 7/0
10.1.10	10.8	Review of Delegations to the CEO and Other Officers Absolute Majority Required	SC – 12/10/08	Carried Unanimously 7/0
10.1.11	10.9	Review of Delegations to Committees Absolute Majority Required	SC – 13/10/08	Carried Unanimously 7/0
10.1.12	10.10	Proposed Increase in Planning Fees Absolute Majority Required	SC – 14/10/08	Carried Unanimously 7/0

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/10/08 - Leave of Absence

Crs Klein and Butler requested Leave of Absence from the November 2008 Standing Committee. Cr Klein also requested Leave of Absence from the November 2008 Ordinary Council.

COMMITTEE RECOMMENDATION - - ITEM 10.1.1

MOVED Cr Pule, Seconded Cr Brinkworth, that Crs Klein and Butler be granted Leave of Absence from the November 2008 Standing Committee and that Cr Klein be granted Leave of Absence from the November 2008 Ordinary Council meeting.

10.1.2 SC – 2/10/08- Possible Transfer of Swan Location Lot 14072 to Rail Heritage WA and to the Maltese Association (Ref: PARE/POLICY 1 – Brian Reed, Manager Development Services)

Cr Brinkworth disclosed an interest affecting impartiality as her husband is a member of the Railway Historical Society..

Cr Pule disclosed an interest affecting impartiality as he is a member of the Maltese Association.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Gangell, Seconded Cr Butler, that Council:

1. Requests State Land Services to make

a) 2031m² of Lot 14072 available to Rail Heritage WA; and

b) 197m² of Lot 14072 available to the Maltese Association of WA Inc; and

2. Seeks the written consent of the Western Australian Planning Commission to change the purpose of those portions of the reserve to Railway Museum and Club respectively.

10.1.3 SC – 3/10/08 - Proposed Rezoning of Lot 2; No 38 West Road, Bassendean, Owner/Applicant: Mr Bruno Giorgi, Bruchard Nominees Pty Ltd (Ref: A5426 – Brian Reed, Manager Development Services)

At the Standing Committee, Cr Pule disclosed a financial interest as Mr Bruno Giorgi, the applicant, manages properties for Cr Pule.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Gangell, Seconded Cr Stubbs, that Council:

1. Invites the owner of Lot 2; No 38 West Road, Bassendean, to prepare Scheme amendment documents in a form suitable to the Town of Bassendean, showing the property included in the Town Centre zone;

2. Advises the applicant that all costs in relation to the Scheme Amendment are to be met by the applicant is accordance with the Town’s Schedule of Fees and Charges; and

3. Advises the applicant that whilst Council is prepared to support the proposal in principle it should not be assumed that the necessary Scheme amendment will be finalised.

10.1.4 SC – 4/10/08 - Indoor Sports Venue Proposal in Ashfield (Ref: COUP/USAGE/8 - Travis Moore, Recreation Development Officer & Patrick Quigley, Manager Leisure Services)

Cr Butler disclosed an interest, which could be perceived as affecting impartiality, however, believed she was able to consider the matter in an unbiased and impartial manner.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Brinkworth, Seconded Cr Pule, that Council:

Endorses for the Town to facilitate dialogue between the Salvation Army, East Perth Basketball Association and Department of Education and Training to determine the preliminary project feasibility; and
Notes that a further report will be presented following dialogue between the parties.

10.1.5 SC – 5/10/08 - RFT CC042/2008-09 – Supply & Application of Dense Graded Hotmix Asphalt Surfacing (Ref: ROAD/TENDNG/5 – Ken Cardy, Contracts & Support Services Coordinator - Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Stubbs, Seconded Cr Gangell, that Council appoints Downer EDi as the Contractor for the supply & application of dense graded hot-mix asphalt surfacing to three roads within the Town of Bassendean in accordance with the specifications, and terms and conditions of RFT CC042/2008-09 - supply & application of dense graded hot-mix asphalt surfacing.

10.1.6 SC – 6/10/08 - Community, Sporting & Recreation Facilities Fund (Ref: GRSU/APPS-D15 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Gangell, Seconded Cr Stubbs, that Council:

Supports the application being submitted to the Department of Sport and Recreation under its 2008 CSRFF funding program, to undertake capital works improvements for the change room facilities at Ashfield Reserve;
Advises the Ashfield Soccer & Sports Club that Council’s support is contingent on two thirds project funding being secured from the Club and the Department of Sport and Recreation; and
Considers a one third allocation towards the project, totalling $40,000 in the 2009/10 Council Budget.

10.1.7 Appointment of Councillors to External and Internal Committees (Ref: CCNL/MEET– Yvonne Zaffino, Council Support Officer)

SC – 7/10/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(a)

MOVED Cr Butler, Seconded Cr Pule, that Council appoints the following Councillors to be Members to the following Committees expiring on the next ordinary Local Government Election Day, unless otherwise indicated:

1. Councillor Pule to be Council’s delegate to the Economic Development Advisory Committee; and

2. Councillor Gangell to be Council’s delegate to the Small Business Centro East Metro Committee.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

SC - 8/10/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(b)

MOVED Cr Piantadosi, Seconded Cr Pule that the vacancy of Deputy to the Small Business Centro East Metro Committee, following Cr Gangell’s appointment to be Council’s delegate on this Committee, be filled by Cr Piantadosi.

TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO COMMITTEES.

10.1.8 Proposed Schedule of Council and Committee Meetings and Key Events for 2009 (Ref: GOVN/CNLMEET – Yvonne Zaffino, Council Support Officer)

SC - 9/10/08

At the Standing Committee meeting, it was agreed to hold only one meeting on 27 January which will be an Ordinary Council meeting, and remove the Standing Committee meeting on 20 January from the Schedule.

COMMITTEE RECOMMENDATION – ITEM 10.1.8(a)

MOVED Cr Brinkworth, Seconded Cr Klein, that only one meeting be held in January 2009, which will be an Ordinary Council meeting on 27 January.

SC – 10/10/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8(b)

MOVED Cr Gangell, Seconded Cr Brinkworth, that Council:

1. Adopts the following schedule of Council and Committee meeting dates for 2009:

Ordinary Council meetings will be held in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm on Tuesdays on the following dates:

27 January, 24 February, 24 March, 28 April, 26 May, 23 June, 28 July, 25 August, 22 September, 27 October, 24 November and 15 December;

Standing Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 7.00pm on Tuesdays on the following dates:

17 February, 17 March, 21 April, 19 May, 16 June, 21 July, 18 August, 15 September, 20 October, 17 November and 8 December;

Access & Inclusion Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 10.00am on Wednesdays on the following dates:

4 March, 3 June, 2 September and 2 December;

Ashfield Stakeholder Advisory Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 7.00pm on Wednesdays on the following dates:

11 March, 10 June, 9 September and 9 December;

Audit and Risk Management Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 12.30pm on Wednesdays on the following dates:

11 February, 13 May, 12 August and 11 November;

Children and Families Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 7.00pm on Wednesdays on the following dates:

11 February, 13 May, 12 August and 4 November;

Cultural Development Advisory Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 6.00pm on Wednesdays on the following dates:

4 February, 6 May, 5 August and 2 December;

Cyril Jackson Physical Education & Community Recreation Centre Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 8.30am on Thursdays on the following dates:

12 February, 14 May, 27 August and 26 November;

Economic Development Advisory Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 5.00pm on Wednesdays on the following dates:

1 April, 3 June, 12 August, 7 October and 9 December;

Hyde Retirement Village Annual General meeting be held in the Bassendean Seniors and Community Centre, 50 Old Perth Road, Bassendean, at 1.00pm on Monday, 14 September;

Local Emergency Management Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 10.00am on Wednesdays on the following dates:

18 February, 20 May, 19 August and 18 November.

Local Studies Collection Management Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean at 9.00am on Thursdays on the following dates:

5 February, 5 March, 4 June, 6 August, 1 October and 5 November;

Seniors’ Week Co-ordinating Committee meetings be held in the Council Chamber, 48 Old Perth Road, Bassendean, at 3.00pm on Thursdays on the following dates:

12 March, 13 August, 10 September and 12 November;

Youth Advisory Council meetings be held at the Bassendean Youth Service, 85 - 87 Old Perth Road, Bassendean, at 5.30pm on Tuesdays on the following dates:

3 February, 3 March, 7 April, 5 May, 2 June, 7 July, 4 August, 1 September, 3 November and 1 December

2. Conducts Citizenship Ceremonies on 26 January 2009 as part of the Australia Day celebrations, and prior to the Ordinary Council Meetings at 6.00pm in the Committee Room on the following dates:

28 April, 28 July and 27 October; and

3. Holds a Councillor and staff appreciation function on Friday 2 October 2009, in accordance with Policy 1.5.3.

10.1.9 SC – 11/10/08 - Quarterly Reports for Quarter Ended 30 September 2008 (Ref: FINM/AUD/1 – Graeme Haggart, Acting Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Gangell, Seconded Cr Brinkworth, that Council:

1. Receives the Quarterly Reports for the Quarter ended 30 September 2008; and

2. Endorses the strategic priority targets set by the A/CEO for the current quarter.

10.1.10 SC – 12/10/08 - Review of Delegations to the Chief Executive Officer and Other Officers (Ref: G0VN/CCLMEET/6 – Sue Perkins, Executive Assistant)

A minor amendment was made to the Officer Recommendation to include No. 10.7 - Soundwaves 2008 Festival Committee under Point 5 to include it as a delegation that is no longer required.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Stubbs, Seconded Cr Pule, that having reviewed the delegations currently in place:

1. That Council delegates to the Chief Executive Officer:

No	Title	Legislative Power	Delegation
ADMINISTRATION
1.1	Inconsistency with Street Amenity	Local Gov Act 1995 s5.42	The authority to issue notices under Section 3.25 of the Local Government Act 1995 when a property is deemed to be inconsistent with the amenity of the street in accordance with Schedule 3.1, Division 1 of the Act.
1.2	Failure to comply with a notice	Local Gov Act 1995 s5.42	The authority to exercise the additional powers contained within Section 3.26 of the Local Government Act 1995 when notice is given, where the person to whom the notice is given under Section 3.25, as contained in delegation 1.1, fails to comply.

1.3	Permission to Extend Leased Buildings	Local Gov Act 1995 s5.42	The authority to extend leased buildings in the following circumstances: 1. The works comply with the Local Planning Scheme and planning approval; 2. The works do not involve any expenditure to Council unless that expenditure is budgeted; and 3. The value of the asset will not be diminished as a result of the works. Unless otherwise provided for in the lease, the terms shall be increased to take account of the extension.
1.4	Granting of Liquor Licences for Special Occasions	Liquor Licensing Act	The authority to deal with applications from clubs seeking approval for liquor licences for special occasions on Council owned or vested land, in accordance with the Liquor Licensing Act.
1.5	Reimbursement of Travel Expenses	Local Gov Act 1995 [s5.42 & 5.98(2)(b) & (3)] & Local Government Administration Regulations (32)	The authority to approve reimbursements of travel expenses in accordance with Section 5.98(2)(b) and (3) of the Local Government Act 1995 and Regulation 32 of the Local Government Administration Regulations.
1.6	Approval of future requests for donations from the WA Special Children’s Christmas Party Appeal	Local Gov Act 1995 s5.42	The authority to approve future requests for donations from the WA Special Children’s Christmas Party Appeal in liaison with the Mayor.
1.7	Circuses without Exotic Animals	Local Gov Act 1995 s5.42	The authority to approve the hire of a reserve or facility within the Town for the purpose of conducting a circus without exotic animals. (Refer to the Circus Policy, No 11.14)
1.8	Unauthorised Signs located within street thoroughfares	Local Gov Act 1995 s5.42	The authority to take legal action to enforce infringement notices issued where proprietors fail to adhere to the Town’s instructions to remove unauthorised advertising signs located within thoroughfares, including the impounding of such signs and/or serving of infringement notices where required.

‘ONE-OFF’ DELEGATIONS

2.2	Occupation of Land – State Emergency Service	Local Gov Act 1995 s5.42	The authority to enter into an agreement with the Bassendean State Emergency Service to allow the organisation to occupy portion of the land at Reserve 26417 Scaddan Street.
2.9	Removal of the Old Tennis Clubhouse at the BIC Reserve	Local Gov Act 1995 s5.42	The authority to call for quotations to demolish and remove the Old Tennis Clubhouse at the BIC Reserve and to remediate the grounds in the event there is no response to the registration of interest to purchase and relocate the building.
2.11	Provision of Meals on Wheels Services	Local Gov Act 1995 s5.42	The authority to enter into a 12 month agreement with the City of Stirling to provide meals for the Bassendean Meals on Wheels Service commencing 1 January 2007.
2.12	Provision of Building & General Electrical Services	Local Gov Act 1995 s5.42	The authority to exercise the option under the Building & General Electrical Services for Maintenance and Minor Works contract (RFT 031/2006-07) with Tungsten to negotiate for a single one (1) year extension of the contract beyond the nominal expiry date of 31 March 2010.

2.13

Unauthorised use of premises as two tenancies

Local Gov Act 1995

s5.42

The authority to take action, including prosecution, in the event that the owner of Lot 232; 22 Blackthorn Road, Eden Hill, does not comply with Council resolution OCM-6/05/07.

2.14

Provision of Security Monitoring & Maintenance of Security Equipment

Local Gov Act 1995

s5.42

The authority to exercise the option under the Security Monitoring and Maintenance of Security Equipment Contract (RFT CC036/2006-07) to negotiate for a single one year extension of the contract beyond the nominal expiry date of 30 June 2010.

2.16

Annual Bulk Rubbish Collection

Local Gov Act 1995

s5.42

The authority to exercise the option under the Annual Bulk Rubbish Collection Contract (RFT CC048/2006-07) to negotiate for two separate one (1) year extensions of the contract beyond the nominal expiry date of 31 July 2010.

2.17	Annual Greenwaste Collection	Local Gov Act 1995 s5.42	The authority to exercise the option under the Annual Greenwaste Collection Contract (RFT CC049/2006-07) to negotiate for two separate one (1) year extensions of the contract beyond the nominal expiry date of 31 July 2010.
2.18	Graffiti Removal Service	Local Gov Act 1995 s5.42	The authority to exercise the option under the Graffiti Removal Service Contract (RFT CC001/2007-08) to negotiate for a one (1) year extension of the Contract beyond the nominal expiry date of 30 September 2010.
2.19	Air-conditioning Maintenance Services & Minor Works	Local Gov Act 1995 s5.42	The authority to exercise the option under the Provision of Air-conditioning Maintenance Services and Minor Work Services within the Town of Bassendean, contract RFT CC004/2007-08, to negotiate for a one (1) year extension of the contract beyond the nominal expiry date of 30 November 2010.
2.20	Provision of Plumbing and Gas Services	Local Gov Act 1995 s5.42	The authority to exercise the option under the Plumbing and Gas Services Contract, RFT CC0017/2007-08, to negotiate for a one (1) year extension of the contract beyond the nominal expiry date of 31 January 2011.
2.21	Supply of Contract Personnel – Labour Hire	Local Gov Act 1995 s5.42	The authority to exercise the option under the Supply of Contract Personnel – Labour Hire Contract (RFT CC023/2007-08) to negotiate for a one (1) year extension of the contract beyond the nominal expiry date of 30 June 2010.
2.23	New Public Toilet & Roof at the Alf Faulkner Hall	Local Gov Act 1995 s5.42	The authority to award the tender or tenders that he considers to be the most advantageous to Council for the following works: a. the provision of a public toilet under the main roof of the Alf Faulkner Hall; and b. the provision of a new roof for the Alf Faulkner Hall.
2.24	Extension of Contract – Provision of Tree Pruning Services	Local Gov Act 1995 s5.42	The authority to exercise the option under the Provision of Tree Pruning Services Contract (RFT CC025/2007-08) to negotiate for a one year extension of the contract beyond the nominal expiry date of 31 May 2011.
2.25	Union Collective Agreement	Local Gov Act 1995 s5.42	The authority to conclude negotiations on the Union Collective Agreement for staff covered under the Local Government Officers (WA) Award 1999 within the budgetary parameters presented in the confidential document tabled at the Standing Committee meeting of 15 April 2008.

2.26	Commercial Cleaning Services Contract		Local Gov Act 1995 s5.42		The authority to: 1. Award Tender CC035/2007-08 for the provision of commercial cleaning services to the Town of Bassendean for a 12 month period to the tenderer he considers to be the most advantageous to Council; and 2. Extend the initial contract for the provision of commercial cleaning services to the Town of Bassendean for a further 2 individual 12 month periods following the nominal expiry date of the contract.
2.27	Street Sweeping & Gully Educting Services		Local Gov Act 1995 s5.42		The authority to exercise the option under the Street Sweeping & Gully Educting Services contract, RFT CC034/2007/08, to negotiate for a one year extension of the contract beyond the nominal expiry date of 31 August 2011.
CORPORATE SERVICES
3.1	The Power to Make Payments	Local Gov Act 1995 s5.42		The power to make payment from the Municipal Fund, the Trust Fund, the Reserve Fund and any other fund which the Council may operate from time-to-time.
3.2	Special Arrangements for Financial Hardship	Local Gov Act 1995 s5.42		The power to enter into special arrangements for the payment of rates and services charges with ratepayers who demonstrate cases of financial hardship.
3.3	Approval of purchasing cards	Local Gov Act 1995 s5.42		The power to approve the issue of Council purchasing cards.
3.4	Authorisation of variations to budget estimates	Local Gov Act 1995 s5.42		The power to authorise variations to budget estimates where the variation is less than 10% and not more than an amount of $5,000.
3.5	Contracts and Tenders Approval	Local Gov Act 1995 s5.42		The authority to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000, exclusive of GST, and for the inviting of tenders for the supply of contracts over the value of $100,000 without further reference to Council, unless expressly identified and itemised by resolution of the Council.
3.6	Disposal of Property Listed in the Annual Budget	Local Gov Act 1995 s5.42		The authority to dispose of local government property listed in the Annual Budget to a value not exceeding $100,000.

PLANNING SERVICES
4.1	Advice to the Western Australian Planning Commission	Planning & Development Act 2005 & Local Planning Scheme No 10	The authority to give advice to the Western Australian Planning Commission on applications to amalgamate and subdivide land under S135 of the Planning & Development Act 2005, provided the advice is consistent with the requirements of Local Planning Scheme No. 10.
4.4	Delegation of Powers under Local Planning Scheme No 10	Planning & Development Act 2005 & Local Planning Scheme No 10, Clause 10.3	1. The power to determine applications under Clause 10.3 of the Local Planning Scheme No. 10, with the exception of the following classes of development: a) Where, in the opinion of the Chief Executive Officer, the proposal involves a major commercial or residential development, which in the opinion of the delegate is likely to have a significant effect on the Town or on local amenity; b) Where, in the opinion of the Chief Executive Officer, the proposal represents a significant departure from the Local Planning Scheme, the Residential Design Codes or Local Planning Policies and nevertheless, the Chief Executive Officer, if he was to decide, the matter would grant approval; c) Where, in the opinion of the Chief Executive Officer, the proposal involves the modification of Restrictive Covenants where there are valid objections on planning grounds; and d) The proposal has been subjected to neighbour or community consultation and has attracted planning objections which, in the opinion of the Chief Executive Officer, should not be resolved by Officers. 2 The authority to prepare responses to the State Administrative Tribunal for appeals lodged against Council’s decisions and notices, and decisions issued under delegated authority, and responses be circulated to Councillors for information. .
			The CEO has on-delegated these powers to the Town Planner (Manager Development Services), subject to all applications for approval to commence development being presented to the Development Control Unit in order to provide professional advice and information to the Town Planner (Manager Development Services) under clause 10.3 of the Local Planning Scheme No 10

BUILDING SERVICES
5.1	Strata Titles	Strata Titles Act 1985	The authority to endorse ‘Built Strata’ and ‘Vacant Lot Strata’ documentation in accordance with the Strata Titles Act 1985.
5.2	Buildings, Notices, Issue of Sections 401 and 401A	Local Government (Miscellaneous Provisions) Act 1960	The authority to issue notices and the power to enforce the provisions and requisitions of notices so served under the provisions of the Local Government (Miscellaneous Provisions) Act 1960, Sections 401 and 401A.
5.6	Unauthorised Works	Local Gov Act 1995 s5.42	The authority to issue acknowledgement notices for unauthorised works pursuant to Council’s Policy 6.1, Response to Unauthorised Structures.

5.9		Awnings Requiring Remedial Works	Local Government (Miscellaneous Provisions) Act 1960	The authority to: 1. Serve notice pursuant to the Local Government (Miscellaneous Provisions) Act 1960 on property owners with awnings requiring remedial work as identified by staff, where they have failed to act on earlier instruction; and 2. Take legal action, where required, to enforce the terms of the notices served in keeping with item 1 above.
RANGER SERVICES
7.1		Powers under the Dog Act 1976	Dog Act 1976	The authority to exercise any of the powers of the Council or discharge any of its duties under the Dog Act 1976 and the Dogs Local Law.
7.2		Applications to keep more than two dogs on a property	Dog Act 1976	The authority to approve or refuse applications to keep more than two dogs on a property in accordance with Section 26(3) of the Dog Act 1976.
LOCAL LAWS
8.1	Powers under the Local Laws		Local Gov Act 1995 s5.42	The authority to exercise any of the powers of the Council or discharge any of its duties in connection with the following local laws made under the Local Government Act 1995, the Health Act 1911 (as amended) and the Dog Act 1976: Activities on Thoroughfares and Trading in Thoroughfares and Public Places Local Law; Bee Keeping Local Law; Dogs Local Law; Fencing Local Law; Health Local Law; Local Government Property Local Law; Parking and Parking Facilities Local Law; Responsible Cat Ownership Local Law; Signs, Hoardings and Bill Posting Local Law; and Urban Environment and Nuisance Local Law.

2. That Council delegates to the Principal Building Surveyor:

No	Title	Legislative Power	Delegation
5.3	Approval/Refusal of Building Licences	Local Government (Miscellaneous Provisions) Act 1960 (s374)	The authority to approve or refuse to approve applications for building licence made pursuant to section 374 of the Local Government (Miscellaneous Provisions) Act 1960.
5.4	Approval/Refusal of Demolition Licences	Local Government (Miscellaneous Provisions) Act 1960 (s374A)	The authority to approve or refuse applications for demolition licence made pursuant to section 374A of the Local Government (Miscellaneous Provisions) Act 1960.
5.5	Compliances of Privately Owned Swimming Pools	Local Government (Miscellaneous Provisions) Act 1960 (s245A)	The authority to act as an officer appointed pursuant to section 245A of the Local Government (Miscellaneous Provisions) Act 1960 with respect to the compliance of privately owned swimming pools.
5.7	Issue of Certificates of Classification	Building Regulations 1989	The authority to issue a certificate of classification pursuant to Part 5 of the Building Regulations 1989.
5.8	Approval/Refusal to store materials on a verge	Local Government (Miscellaneous Provisions) Act 1960 (s377)	The authority to approve or refuse applications for licence to store materials in the verge made pursuant to section 377 of the Local Government (Miscellaneous Provisions) Act 1960.

3. That, pursuant to the provisions of Section 26 of the Health Act 1911 (as amended), Council:

No	Title	Legislative Power	Delegation
6.1	Functions under the Health Act 1911 (As amended)	Health Act 1911 (As amended)	Delegates to the Chief Executive Officer and the Manager Health & Ranger Services, or the person acting in that position, or the Environmental Health Officer, as its deputies, for the purposes of discharging its functions under the Health Act 1911 (as amended).

4. Council notes the following exercises of delegated authority:

No	Title	Legislative Power	Delegation
10.5	Cyril Jackson Physical Education & Community Recreation Centre Management Committee	Local Gov Act 1995 s5.16	The Cyril Jackson Physical Education & Community Recreation Centre Management Committee exercised its delegated authority on 22 November 2007 when it accepted a quotation from JCR Roofing to undertake the main hall cladding project within the recreation centre.
10.6	Cultural Development Advisory Committee	Local Gov Act 1995 s5.16	The Cultural Development Advisory Committee exercised its delegated authority when it accepted four designs from Chriss Middleton & Gwyn Dean, Jason Maxlow, Maris Raudzins and Melissa Carey to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1-11 April 2008, as part of the Town’s involvement in the Perth Eastern Region’s Autumn Festival.
10.7	Soundwaves 2008 Festival Committee	Local Gov Act 1995 s5.16	The Soundwaves 2008 Festival Committee exercised its delegated authority when it reaffirmed Council’s previous approval for the use of Steel Blue Oval Bassendean for the Soundwaves Festival on 3 March 2008, subject to the commercial arrangements included in the Confidential Report of the Director Community Development and the Chief Executive Officer outlined at the Committee meeting which were included as a Confidential Attachment to the minutes of the meeting held on 20 December 2007.
10.8	Provision of Meals on Wheels Services	Local Gov Act 1995 s5.42	The CEO exercised his delegated authority when he extended the current Memorandum of Understanding with the City of Stirling to prepare and provide Meals on Wheels for distribution to residents of the Town to the 31 December 2008.
10.9	Construction of Car Parking Additions (BIC)	Local Gov Act 1995 s5.42	The CEO exercised his delegated authority on 4 April 2008 when he approved the awarding of tender RFT 0028, Construction of Car Parking Additions (BIC), to Griffin Civil, in accordance with a Memorandum from the Contracts Manager dated 4 April 2008.
10.10	Notice Under Section 3.25 of the Local Government Act	Local Gov Act 1995 (s3.25 & 5.42)	The CEO exercised his delegated authority on 16 April 2008 when he signed a Notice issued under Section 3.25 of the LGA 1995 on the owner of Lot 358; 52 Ida Street, Bassendean, Mr Charles Carmel Saliba, as the Town considers the land to be untidy by reason of the presence of rubbish and disused material, as specified in Item 2 of the Schedule accompanying the Notice.

10.11A	Cultural Development Advisory Committee	Local Gov Act 1995 s5.16	The Cultural Development Advisory Committee exercised its delegated authority when it accepted three additional designs from artists to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 – 11 April 2008, as part of the Town’s involvement in the Perth Autumn Festival.
10.11B	Cultural Development Advisory Committee	Local Gov Act 1995 s5.16	The Cultural Development Advisory Committee exercised its delegated authority when it acquired the following two pieces of public artwork from the 2008 Sculpture Park Exhibition Project: 1. “Earth, Sun & Moon” by Jason Maslow; and 2. “Rock Bottom” by Maris Raudzins.
10.12	Approval to keep three dogs at 41 North Road, Bassendean	Dog Act 1976	The Manager Health & Ranger Services exercised his delegated authority on 5 June 2008 when he approved an application to keep three dogs at 41 North Road, Bassendean, in accordance with Section 26 (3) of the Dog Act 1976.
10.13	Cultural Development Advisory Committee	Local Gov Act 1995 s5.16	The Cultural Development Advisory Committee exercised its delegated authority when it accepted a design from the St Michael’s School as the Town’s entry into the 2008 Banners in the Terrace Competition, and for the banner to be undertaken by local Artist, Ms Jennie Newman.
10.14	Commercial Cleaning Services Contract	Local Gov Act 1995 s5.42	The CEO exercised his delegated authority on 10 July 2008 when he approved the awarding of tender RFT-CC035, Commercial Cleaning Services Contract, to Advanced National Services, in accordance with a Memorandum from the Contracts and Support Services Coordinator dated 9 July 2008.
10.15	Approval to keep three dogs at 32 Penzance Street, Bassendean	Dog Act 1976	The Manager Health & Ranger Services exercised his delegated authority on 13 August 2008 when he approved an application to keep three dogs at 32 Penzance Street, Bassendean, in accordance with Section 26(3) of the Dog Act 1976.
10.16	Approval to keep three dogs at 17 Kathleen Street, Bassendean	Dog Act 1976	The Manager Health & Ranger Services exercised his delegated authority on 2 September 2008 when he approved an application to keep three dogs at 17 Kathleen Street, Bassendean, in accordance with Section 26 (3) of the Dog Act 1976.
10.17	Cultural Development Advisory Committee	Local Gov Act 1995 s5.16	The Cultural Development Advisory Committee exercised its delegated authority when it acquired the following artworks from the 2008 Art Exhibition: “Body & Soul” by Bebe Hall “The Good Wife” by Trudy Hardman “Wild Styled Banksia” by Susan Sheppard “The Last Supper” by Talis Powdrill; and “Strata’ (2) by Katherine Lys
10.18	Extension of Street Tree Pruning Contract (2.5)	Local Gov Act 1995 s5.42	The Chief Executive Officer exercised his delegated authority to extend the contract with Geoff’s Tree Services for the provision of street tree pruning services for a further 12-month period to 31 May 2008 in a letter to the Company dated 21 March 2008.
10.19	Extension of Street Sweeping Services Contract (2.7)	Local Gov Act 1995 s5.42	The Street Sweeping Services Contract, RFT 025/2006-07, was terminated by letter as of 5.00pm on Friday 9 November 2007.

10.20

Provision of Cleaning of Public Facilities within the Town (2.15)

Local Gov Act 1995

s5.42

The Cleaning of Public Facilities within the Town of Bassendean Contract, RFT CC047/2006-07, was terminated by letter as of 5.00pm on Thursday 31 July 2008.

10.21

Purchase of Part Lots 202 & 203 Hyland Street, Bassendean (2.10)

Local Gov Act 1995

s5.42

Officers entered into discussions with Mr D Crosby, owner of 27 Hyland Street, Bassendean, regarding the potential purchase of part Lots 202 and 203 Hyland Street, Bassendean, however, Council has decided not to sell the land.

10.22

Disposal of Surplus Equipment (3.7)

Local Gov Act 1995

s5.42

The Council approved the disposal of this surplus equipment at its meeting held on 26 August 2008 (OCM – 24/08/08). The Ransomes Gang Mower was disposed of via public auction on 24 April 2008.

5. Council notes that the following delegations are no longer required:

No	Delegation	Title	Delegation
10.7	Soundwaves 2008 Festival Committee	Local Gov Act 1995 s5.16	The Soundwaves 2008 Festival Committee exercised its delegated authority when it reaffirmed Council’s previous approval for the use of Steel Blue Oval Bassendean for the Soundwaves Festival on 3 March 2008, subject to the commercial arrangements included in the Confidential Report of the Director Community Development and the Chief Executive Officer outlined at the Committee meeting which were included as a Confidential Attachment to the minutes of the meeting held on 20 December 2007.
11.8	2.5	Extension of Street Tree Pruning Contract	The authority to extend the contract with Geoff’s Tree Service for the provision of street tree pruning services for a further 12-month period, following the nominal expiry date of the Contract, being 31 May 2007.
11.9	2.7	Extension of Street Sweeping Services Contract	The authority to extend the contract with Town Property Maintenance for the provision of street sweeping and gully educting services for a further 12 month period following the nominal expiry date of the contract, being 30 September 2008.
11.10	2.15	Provision of Cleaning of Public Facilities within the Town	The authority to exercise the option under the Provision of Cleaning of Public Facilities within the Town of Bassendean Contract (RFT CC047/2006-07) to negotiate for a single one year extension of the contract beyond the nominal expiry date of 31 March 2010.
11.11	2.4	Breach of Conditions – 1 Anzac Terrace, Bassendean	The CEO was delegated the authority to commence legal proceedings under either the Local Government (Miscellaneous Provisions) Act 1960 or the Planning and Development Act 2005 against the owners of Lot 2; 1 Anzac Terrace, Bassendean, where it is clearly demonstrated to his satisfaction that there have been avoidable breaches of conditions relating to the development of the site and that stop work orders be issued where such nuisances are created that are detrimental to the amenity of the area.
11.12	2.10	Purchase of Part Lots 202 & 203 Hyland Street, Bassendean	The CEO was delegated the authority to enter into discussions with Mr D Crosby, owner of 27 Hyland Street, Bassendean, regarding the potential purchase of part Lots 202 and 203 Hyland Street, Bassendean.

11.13

2.6

Lease of a portion of the Scaddan Street Depot to TADWA

The authority to enter into negotiations to prepare a lease agreement for the use of the Scaddan Street Depot, Scaddan Street, Bassendean, by Technology Assisting Disability WA, and to make the necessary arrangements to be given the power to lease the land, subject to:

1. The financial terms discussed in the Officer’s Report to the Standing Committee meeting of 20 June 2006;

2. Technology Assisting Disability WA agreeing to meet Council’s costs in establishing the lease; and

3. Technology Assisting Disability WA agreeing to fund the cost of the installation of a footpath to meet the existing footpath from their premises to Iolanthe Street. (Refer 10.4)

11.14

2.22

BIC Road & Car Park Construction

The authority to:

1. Award Tender CC028-2007/08 for the construction of a road and additional car parking at the BIC Reserve, to the tenderer he considers to be the most advantageous to Council; and

2. Award Tender CC028-2007/08 for the construction of a road and additional car parking at the BIC Reserve to a value not to exceed 20% over the allocated budget. (Refer 10.9)

11.15

4.2

The Power to Determine Applications & Responses to the State Administrative Tribunal

That, subject to all applications for approval to commence development being presented to the Development Control Unit (DCU) in order to provide professional advice and information to the Town Planner (Manager Development Services), Council delegates to the Town Planner (Manager Development Services) under clause 5.6.3 of the Town Planning Scheme No 3:

a) The power to determine applications for approval under clauses 5.1 and 5.2 of the Town of Bassendean Town Planning Scheme No 3, with the exception of the following classes of development:

i) Where, in the opinion of the Town Planner (Manager Development Services) the proposal involves a major commercial or residential development, which in the opinion of the delegate or DCU is likely to have a significant effect on the Town or on local amenity;

ii) Where, in the opinion of the Town Planner (Manager Development Services), the proposal represents a significant departure from the Town Planning Scheme, the Residential Design Codes or Council policies and nevertheless, the Town Planner (Manager Development Services), if he was to decide the matter would grant approval; and

iii) The proposal has been subjected to neighbour or community consultation and has attracted planning objections which, in the opinion of the Town Planner (Manager Development Services) should not be resolved by officers.

Note: The power to determine applications under delegated authority includes the power to approve unconditionally or subject to conditions, and the power to refuse applications.

b) The authority to the Town Planner (Manager Development Services) to prepare responses to the State Administrative Tribunal for appeals lodged against Council’s decisions and notices, and decisions issued under delegated authority, and responses be circulated to Councillors for information.

11.16

4.3

Restrictive Covenants

The Manager Development Services was delegated the authority to deal with applications involving the modification of Restrictive Covenants where there are no valid objections on planning grounds.

11.17

3.7

Disposal of Surplus Equipment

The CEO was delegated the authority to:

1. Negotiate an acceptable price for the Ransomes Gang Mower in the event that the reserve price of $3,000 (GST inclusive) is not reached; and

2. Accept the most advantageous tender or tenders for the following items:

20 Various Musical Instruments;
174 Hobnob Stackable Chairs (asset numbers 20224 and 21084);
Dallas Equip Tub Chairs (asset numbers 21134, 21135, 21136, 21137);
Executive Chairs (asset number 20461);
3 Office Chairs;
1 Wooden Coat/Hat Rack; and
1 Ricoh Photocopier.

AN ABSOLUTE MAJORITY VOTE IS REQUIRED UNDER SECTION 5.42 OF THE LOCAL GOVERNMENT ACT 1995 TO DELEGATE ANY OF COUNCIL’S POWERS OR THE DISCHARGE OF ANY OF ITS DUTIES TO THE CHIEF EXECUTIVE OFFICER.

10.1.11 SC – 13/10/08 - Review of Delegations to Committees (Ref: GOVN/CCLMEET/6 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Stubbs, Seconded Cr Gangell, that Council, having reviewed the delegations currently in place:

1. Delegates to the Committees of Council listed in the table below the following delegations:

Committee	Delegation
CJ Physical Education & Community Recreation Centre Management Committee	The Committee shall be responsible for the management, operation and policy of the Centre. The Committee may use its allocated funds for the following purposes: a) Minor maintenance and repair of buildings, fences, provision and repair of equipment and other minor improvement associated with the Centre, as defined within the formal agreement. b) To implement programmes and services as appropriate to the general aims of the Centre. c) General administrative expenses of the Committee. d) With the written consent of the Town of Bassendean and Education Department first obtained the erection of further amenities at the Centre or alterations and improvements thereto.
Local Studies Collection Management	The Management Committee shall be responsible for the management, operation and policy of the Collection. The designated officer shall submit a financial report to each ordinary meeting of the Committee. Minutes of the meeting shall be considered by Council with copies provided to the Bassendean Historical Society (Inc)
Seniors’ Week Coordinating Committee	The Management Committee shall have the power to plan, coordinate, advertise and undertake a comprehensive program of events to celebrate Seniors’ Week including the power to expend funds in accordance with Council’s financial accountability requirements and apply for additional funding through grants, donations, fund raising and sponsorship as deemed appropriate.
Cultural Development Advisory Committee	In accordance with Section 5.17 of the Local Government Act, the Cultural Development Advisory Committee was delegated the power to acquire artworks in accordance with Council policy and any Council directions from within the budget allocation provided by the Council.

and

2. Revokes its delegation to the Soundwaves 2008 Festival Committee as the Committee is no longer required having met its objectives.

AN ABSOLUTE MAJORITY VOTE IS REQUIRED UNDER SECTION 5.16 OF THE LOCAL GOVERNMENT ACT 1995 AS CERTAIN POWERS AND DUTIES OF THE COUNCIL HAVE BEEN DELEGATED TO COMMITTEES.

10.1.12 SC – 14/10/08 - Proposed Increase in Planning Fees (Ref: GOVR/STLIAS/3 – Brian Reed, Manager Development Services.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Butler, Seconded Cr Pule, that Council adopts the following amendments to the Development Services fees and that the new fees become into effect from 3 November 2008:

Determination of development application (other than for an extractive industry) where the estimated cost of the development is:
	Proposed Fee
(a) not more than $50,000	$127
(b) more than $50,000 but not more than $500,000	0.29% of the estimated cost of development
(c) more than $500,000 but not more than $2.5 million	$1,450 + 0.23% for every $1 in excess of $500,000
(d) more than $2.5 million but not more than $5 million	$6,050 + 0.19% for every $1 in excess of $2.5 million
(e) more than $5 million but not more than $21.5 million	$10,800 + 0.12% for every $1 in excess of $5 million
(f) more than $21.5 million	$30,600.00
Determination of development application for an extractive industry
	Proposed Fee
Application Fee	$635
Governance – Development Services
Administrative Charges
	Proposed Fee
Issue of written planning advice	Nil
Scheme Amendments and Structure Plans	Based on actual cost estimates as set out in the Town Planning (Local Government Planning Fees) Regulations 2000, plus GST

Application for change of use or for change or continuation of a non-conforming use where development is not occurring	$254.00
(a) initial fee	$50.00
(b) renewal fee	Not applicable
(a) not more than 5 lots, per lot	$64.00
(b) more than 5 lots but not more than 195 lots	$64 per lot for the first 5 lots and then $32 per lot
(c) more than 195 lots	$6,400.00

AN ABSOLUTE MAJORITY VOTE IS REQUIRED UNDER CLAUSE 6.16(1)(3) OF THE LOCAL GOVERNMENT ACT 1995 TO IMPOSE FEES AND CHARGES AND AMENDING THESE.

10.1.13 SC – 15/10/08 - Appropriate Density Codes for the Town Centre under Local Planning Scheme No. 10 (Ref: LUAP/PLANNG/1 – Brian Reed, Manager Development Services.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Gangell, Seconded Cr Stubbs, that:

1. Council endorses the use of the R Inner City Code for the Town Centre under Local Planning Scheme No. 10; and

2. The Acting Chief Executive Officer be requested to arrange for Scheme Amendment documents to be prepared for Council’s consideration and endorsement.

10.1.14 SC – 16/10/08 - Access and Inclusion Committee Meeting held on 3 September 2008 (Ref: GOVN/CCLMEET/16 - Phil Baker, Acting Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Brinkworth, Seconded Cr Pule, that the report on a meeting of the Access and Inclusion Committee held on 3 September 2008, be received.

10.1.15 SC – 17/10/08 - Ashfield Stakeholder Advisory Committee Meeting held on 10 September 2008 (Ref: GOVN/CCLMEET/4 – Graeme Haggart, Acting Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Brinkworth, Seconded Cr Gangell, that:

1. Council extends the tenure of the Ashfield Stakeholder Advisory Committee for a further 12 months in order to facilitate completion of the Ashfield Community Action Plan and the effective establishment of the Ashfield Community Action Network; and

2. The report on a meeting of the Ashfield Stakeholder Advisory Committee Meeting held on 10 September 2008, be received.

10.1.16 SC – 18/10/08 - Seniors’ Week Coordinating Committee Meeting held on 25 September 2008 (Ref: GOVN/CCLMEET/2– Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Gangell, Seconded Cr Brinkworth, that Council receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 25 September 2008.

10.1.17 SC – 19/10/08 - Bassendean Local Studies Collection Management Committee Meeting held on 9 October 2008 (Ref: GOVN/CCLMEET/3 - Allan Caddy, Manager Library & Information Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

MOVED Cr Pule, Seconded Cr Butler, that the report on a meeting of the Bassendean Local Studies Management Committee held on 9 October 2008, be received.

10.1.18 SC – 20/10/08 - Inaugural Children and Family Services Committee Meeting held on 14 October 2008 (Ref: GOVN/CCLMEET/24 - Yvonne Zaffino, Council Support Officer)

At the Standing Committee, it was agreed consent be obtained from community representatives of the Committee to formulate a list, and that they be responsible for arranging a deputy in the event of an absence. Accordingly, an amendment was made to the Officer Recommendation to include a point 3 as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

MOVED Cr Stubbs, Seconded Cr Butler, that:

1. An additional meeting of the Family and Children Services Committee be held on Wednesday, 12 November 2008; and

The report on a meeting of the Inaugural Family and Children Services Committee held on 14 October 2008, be received;
With the consent of Committee members, Officers formulate a contact list and that community representatives will be responsible for arranging a Deputy Member to attend in their place if they are unable to attend a meeting.

10.1.19 SC – 21/10/08 - Financial Statements for the Period Ended 30 September 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Gangell, that:

1. The Financial Reports for the period ended 30 September 2008, be received;

2. The Investment Report for the period ended 30 September 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $568,049.36 for the period to 30 September 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $141,588.21 as at 30 September 2008, be received.

10.1.20 SC – 22/10/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.20

MOVED Cr Butler, Seconded Cr Stubbs, that vouchers:

82423-82492 Municipal Fund – Commonwealth Bank

5829-5832 Trust Fund

3327-3592 Municipal Fund – EFT Vouchers

totalling $1,838,879.82 for payment.

10.1.21 SC – 23/10/08 - Determinations Made by the Manager Development Services and Reported to Council (Ref: G1018 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

MOVED Cr Butler, Seconded Cr Brinkworth, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.22 SC – 24/10/08 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.1.23 SC – 25/10/08 - Calendar for November 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.23

MOVED Cr Brinkworth, Seconded Cr Gangell, that the Calendar for November 2008, be adopted.

10.1.24 SC – 26/10/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

MOVED Cr Brinkworth, Seconded Cr Stubbs, that the report on the use of the Common Seal be received.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC - 27/10/08 - Swan Districts Football Club (SDFC) Proposal to Fast Track the Redevelopment of Bassendean Oval (Ref: COMDEV/JNTVENT/2 – Brian Reed, Manager Development Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 2(c ) of the Local Government Act as the officer report discusses a contract entered into, or which may be entered into.

At the Standing Committee, amendments were made to the Officer Recommendation as show in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

MOVED Cr Butler, Seconded Cr Pule that:

1. Council maintains its wholehearted support for the project and invites the proponent to continue discussions with relevant parties aimed at assisting and fast tracking the redevelopment of Bassendean Oval; and

2. Council invites the proponents to meet with Council to develop incentives and define their needs.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 25 November 2008