Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 27 May 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR G F EVERSHED

CHIEF EXECUTIVE OFFICER

23 May 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

1.1 Presentation of Sport Achievement Awards

The Deputy Mayor, Cr Gangell, will present the following recipients with Sports Achievement Awards within the junior category this year:

Name	Address	Sports Achievement
Liam Boland	120 Kenny Street Bassendean WA	Liam represented WA in Football
Hollie Farrell	39 Bradshaw Street Eden Hill WA	Hollie represented WA in Football
Paul Otago	5 Steele Street Eden Hill WA 6054	Paul represented WA in Tae Kwon Do
Francesca Da Rui	22 Hyland Street Bassendean WA 6054	Francesca represented WA in Athletics
Jacob Burnham	42 Third Avenue Bassendean WA 6054	Jacob represented WA in AFL Football
Celina Sternal	81 Villiers Street Bassendean WA 6054	Celina represented WA in Athletics

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Leave of Absence

Her Worship the Mayor, Cr Tina Klein

Cr Lynda Butler

Apologies

Gary Evershed, CEO

Press

Anita McInnes , Eastern Reporter

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 22 April 2008

Item 14.6 - Swan Districts Football Club (SDFC) Proposal to Fast Track the Redevelopment of Bassendean Oval

The Standing Orders Local Law 2006 and the Local Government Act 1995 requires that when a Councillor moves a motion that is significantly different to the Officer Recommendation, reasons for the change are to be provided in the minutes.

The minutes of the Ordinary Council meeting held on 22 April 2008 should be amended to include a comment between the Officer Recommendation and the Council Resolution of the above item (Ref: OCM - 42/04/08), as follows:

“Cr Stubbs suggested a refinement to the Officer Recommendation which captured the words of the request of the CEO of the Swan Districts Football Club. The CEO agreed that this was a suitable improvement.”

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 22 April 2008, as amended, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 22 April 2008, as amended, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 20 May 2008

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 20 May 2008, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 20 May 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 20 May 2008.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 20 May 2008, contained in the Ordinary Council Agenda – Items 10.1.3, 10.1.5,10.1.6, 10.1.8, 10.1.13, 10.1.14, 10.1.15, 10.1.18, 10.1.20, 10.1.21, 10.1.23, 10.1.24, 10.1.26, 10.1.27, 10.1.28, 10.1.30, 10.1.31, 14.1, 14.2, 14.3, 14.4 and 14.5:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.3	10.2	Request for Financial Assistance – Fresh Start Recovery Programme	SC – 4/5/08	Carried Unanimously 9/0
10.1.5	10.4	Open Space Strategy – 94 Hamilton Street, Bassendean and 93 Lord Street, Eden Hill	SC – 6/5/08	Carried Unanimously 8/0
10.1.6	10.5	Proposal to Name the Unnamed Reserve Currently Known at Hatton Court to Pinzone Park	SC – 7/5/08	Carried Unanimously 8/0
10.1.8	10.7	Notice of Motion: Harcourt Street Drainage	SC – 11/5/08	Carried Unanimously 9/0
10.1.13	10.12	Natural Environment Policies	SC – 21/5/08	Carried Unanimously 8/0
10.1.14	10.13	Access to Toilets for Skate Park Users	SC – 22/5/08	Carried Unanimously 9/0
10.1.15	10.14	Proposed Safer Bassendean Community Safety and Crime Prevention Plan	SC – 23/05/08	Carried Unanimously 9/0
10.1.20	10.19	Record Keeping Requirements for Elected Members	SC – 31/5/08	Carried Unanimously 9/0
10.1.21	10.20	Strategic Planning workshop Outcomes	SC – 32/5/08	Carried Unanimously 9/0
10.1.23	10.22	Bassendean Youth Advisory Council	SC – 34/5/08	Carried Unanimously 9/0
10.1.24	10.23	Audit & Risk Management Committee Meeting held on 9 April 2008	SC – 35/5/08	Carried Unanimously 9/0
10.1.26	10.25	Financial Statements for the Period Ended 30 April 2008	SC – 39/5/08	Carried Unanimously 8/0
10.1.27	10.26	Accounts for Payment	SC – 40/5/08	Carried Unanimously 8/0
10.1.28	10.27	Determinations made by the Manager Development Services and Reported to Council for Information	SC – 41/5/08	Carried Unanimously 8/0
10.1.31	10.30	Use of the Common Seal	SC – 45/5/08	Carried Unanimously 7/0
14.1	14.1	Bassendean Cricket Club Turf Management Agreement	SC – 8/5/08	Carried Unanimously 7/0
14.2	14.2	Contract Management Commercial Cleaning Services	SC – 46/5/08	Carried Unanimously 8/0
14.3	14.3	Strategic Streetscape Plan	SC – 47/5/08	Carried Unanimously 8/0
14.4	14.4	Hyde Retirement Village, James Street, Bassendean – Fees	SC – 48/5/08	Carried Unanimously 8/0
14.5	14.5	Financial Requirements of the Collective Agreement 2008-2011	SC – 49/5/08	Carried Unanimously 8/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	9.1	Success Hill Reserve – Concept Plan	SC – 1/4/08	Carried Unanimously 9/0 Addition Information
10.1.2	10.1	Draft Play Spaces Implementation Plan	SC – 2/5/08 SC - 3/4/08	Carried Unanimously 7/0 Carried 7/2
10.1.4	10.3	Unauthorised Signs Local Within Street Thoroughfares	SC – 5/5/08	Carried Unanimously 9/0 Additional Information
10.1.7	10.6	Notice of Motion: Alfresco Dining – Old Perth Road, Bassendean	SC – 9/5/08 SC 10/5/08	Carried 5/3 Carried 6/3
10.1.9	10.8	Notice of Motion: Plants to Residents Program	SC – 12/5/08 SC – 13/5/08	Carried 8/1 Carried 8/1
10.1.10	10.9	Notice of Motion: Streetscape/Landscape Treatments – Bollards	SC – 14/5/08	Carried 6/3
10.1.11	10.10	Tender Threshold Amount	SC – 15/5/08 SC – 16/5/08	Carried Unanimously 9/0 Carried Unanimously 9/0 Absolute Majority Vote
10.1.12	10.11	Ashfield Flats Reserve – Rehabilitation & Long Term Management	SC – 17/5/08 SC – 18/5/08 SC – 19/5/08 SC – 20/5/08	Carried Unanimously 9/0 Carried Unanimously 9/0 Carried Unanimously 9/0 Carried 8/1
10.1.16	10.15	Proposed Town of Bassendean Flag	SC – 24/5/08	Carried 6/3
10.1.17	10.16	Proposed Sale of the Masonic Hall in 2008-09	SC – 25/5/08 SC – 26/5/08 SC – 27/5/08 SC – 28/5/08	Carried Unanimously 8/0 Carried Unanimously 8/0 Carried 5/4 Carried 7/2
10.1.18	10.17	Submission on WALGA Systemic Sustainability Study	SC – 29/5/08	Carried Unanimously 9/0 Additional Information
10.1.19	10.18	Review of the Code of Conduct	SC – 30/5/08	Carried 8/1
10.1.30	10.29	Calendar for June 2008	SC – 44/5/08	Carried Unanimously 7/0 Additional Information
10.1.22	10.21	Forward Planning for Councillors Workshops for 2008	SC – 33/5/08	Carried Unanimously 9/0 Additional Information
10.1.25	10.24	Cultural Development Advisory Committee Meeting held on 7 May 2008	SC – 36/5/08 SC – 37/5/08 SC – 38/5/08	Carried Unanimously 9/0 Carried 5/4 Carried Unanimously 9/0 Absolute Majority Vote
10.1.29	10.28	Implementation of Council Resolutions	SC – 42/5/08 SC – 43/05/08	Carried 5/4 Carried Unanimously 80

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/05/08 - Success Hill Reserve – Concept Plan (Ref: PARE/PLANNG/1 – Ken Goldsworthy, Manager Rangers & Health Services)

OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Elgar, Seconded Cr Merfield, that Council:

1. Adopts the draft Success Hill Reserve Concept Plan; and

2. Notes the Order of Magnitude Costs.

At the Standing Committee meeting, it was requested that additional information be provided prior to the Ordinary Council meeting.

COMMITTEE RECOMMENDATION – ITEM 10.1.1

MOVED Cr Pule, Seconded Cr Merfield that this item be considered further at the OCM with the following information being provided:

Information on the issue of concrete versus limestone as the aggregate to be used; and
Ensuring that the work program did not jeopardize the grant funding.

Additional Information

Syrinx Environmental advised on 22 May 2008 that due to their current work commitments, they would not be able to provide the requested information in time for the May 2008 Ordinary Council Meeting. However, Syrinx Environmental has advised that they would be able to attend and present preliminary modelling data for Success Hill Subsurface Wetland and further address other queries, at June 2008 Standing Committee meeting.

ALTERNATIVE OFFICER RECOMMENDATION – ITEM 10.1.1

That consideration of the Success Hill Reserve Concept Plan be deferred until the June 2008 Standing Committee meeting to allow Syrinx Environmental to attend the meeting to provide a presentation on the item.

10.1.2 Draft Play Spaces Implementation Plan (Ref: PARE/MAINT/2 – Patrick Quigley, Manager Leisure Services)

SC - 2/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.2(a)

MOVED Cr Gangell, Seconded Cr Stubbs, that the Committee agrees that the interests outlined by Crs Piantadosi and Pule are so trivial or insignificant as to be unlikely to influence the disclosing members’ conduct in relation to the matter, and therefore they be allowed to participate in discussions and the decision making process and for Cr Piantadosi to preside over the meeting.

SC – 3/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2(b)

MOVED Cr Elgar, Seconded Cr Gangell, that Council receives the draft Play Spaces Implementation Plan attached to the Standing Committee Agenda of 20 May 2008 and makes the plan available for a period of public consultation, prior to the final adoption of the Plan.

10.1.3 SC – 4/05/08 - Request for Financial Assistance – Fresh Start Recovery Programme (Ref: COMR/SPONSHP/1 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Gangell, Seconded Cr Stubbs, that Council provides a donation of $500 to assist with the Fresh Start Recovery Programme for 2008.

10.1.4 SC - 5/05/08 - Unauthorised Signs Located Within Street Thoroughfares (Ref: ROAD/STMNGT/5 - Kallan Short, Principal Building Surveyor)

OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Elgar, Seconded Cr Merfield, that Council:

1. Continues with the action being taken to remove unauthorised advertising signs located within thoroughfares, including the impounding of such signs and/or serving of infringement notices where required; and

Authorises the Chief Executive Officer to take legal action to enforce infringement notices issued where proprietors fail to adhere to the Town’s instructions issued in keeping with item (1) above.

The Standing Committee deferred this item so that legal liability issues can be presented at the Ordinary Council meeting.

COMMITTEE RECOMMENDATION – ITEM 10.1.4

MOVED Cr Pule, Seconded Cr Elgar, that this matter be deferred to next week’s OCM so that the legal liability issues can be presented and understood by Councillors prior to a decision being made.

Additional Information

Council Officers will provide Council with a legal opinion from Council Solicitors relating to this item. It is suggested that this item be deferred until Confidential Business.

Note: This report is to be discussed with members of the public excluded under Section 5.23 (2) (d) of the Local Government Act as it contains legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting.

10.1.5 SC - 6/05/08 - Open Space Strategy – 94 Hamilton Street Bassendean and 93 Lord Street Eden Hill (Ref: LUAP/PLANNG/5 – Brian Reed, Manager Development Services

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Merfield, Seconded Cr Stubbs, that Council:

1. Advises the State Government that 94 Hamilton Street, Bassendean, and 93 Lord Street, Eden Hill, are no longer required for recreation purposes;

2. Advises the first respondent that the Town of Bassendean will not be selling the land but will offer to give up its Management Order of the land to the State Government;

3. Advises the second respondent that:

a) Consultation was carried out with the community prior to its decision to return the management of the land in Whitfield Street to the State Government, and that decision is now irreversible;

b) Council may consider a proposal in the 2008/09 Budget to remove the BMX track.

10.1.6 SC - 7/05/08 - Proposal to Name the Unnamed Reserve Currently Known as Hatton Court Reserve to Pinzone Park (Ref: PARE/NAME/1 – Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Pule, Seconded Cr Gangell, that Council:

1. Advises the respondent that the Town of Bassendean has no intention of changing the street name of Hatton Court which was named in honour of their father; and

2. Names the currently unnamed Hatton Court Reserve “Pinzone Park” and advises the Geographical Names Committee accordingly.

10.1.7 Notice of Motion: Alfresco Dining – Old Perth Road, Bassendean (Ref: GOVN/CCLMEET/6 – Ian McDowell, Manager Asset Services)

SC - 9/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(a)

MOVED Cr Pule, Seconded Cr Merfield, that Council:

1. Receives the report and notes that the estimated cost to provide an alfresco dining area on the southern side of Old Perth Road between Whitfield and Hamilton Streets outside the two existing food premises is $13,400; and

2. Notes that the estimated cost is based only on the brief contained in Ordinary Council Minutes of April 2008, (OCM – 33/04/08) and may be subject to change following the design of such an area.

SC - 10/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.7(b)

MOVED Cr Elgar, Seconded Cr Pule that Council considers the allocation of funds in the 2008/09 budget to carry out works to achieve an alfresco dining area on the southern side of Old Perth Road between Whitfield and Hamilton Streets, outside the two existing food premises in the next financial year, and further expenditure in the following year for paving between Whitfield Street Hamilton on the southern side of Old Perth Road.

10.1.8 SC - 11/05/08 - Notice of Motion: Harcourt Street Drainage (Ref: SEWD/MAINT/1 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Elgar, Seconded Cr Gangell, that Council:

1. Receives the information provided in the report with regards stormwater management in Harcourt Street, Bassendean; and

Notes that Asset Services will continue to monitor stormwater management in Harcourt Street, and will take the appropriate action to manage any future problems as they arise.

10.1.9 Notice of Motion - Plants to Residents Program (Ref: GOVN/CCLMEET/6– Ian McDowell, Manager Asset Services)

OFFICER RECOMMENDATION – ITEM 10.1.9

That:

1. Council considers the allocation of $6,000 in the 2008/09 and future Operational Budgets to reintroduce the Green Bassendean Program for residents of the Town; and

2. As part of the Green Bassendean Program, Council resolves to provide plants to residents at a subsidised cost of $0.75 per plant.

At the Standing Committee, the cost per plant was amended to $1 for ease of accounting purposes.

SC - 12/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.9 (a)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that the officer recommendation be amended at Point 2 to increase the cost per plant to $1 for ease of accounting purposes.

SC - 13/05/08

At the Standing Committee, it was agreed to liaise with the Bassendean Preservation Group regarding the supply of plants.

COMMITTEE RECOMMENDATION – ITEM 10.1.9 (b)

MOVED Cr Elgar, Seconded by Cr Pule, that:

1. Council considers the allocation of $6,000 in the 2008/09 and future Operational Budgets to reintroduce the Green Bassendean Program for residents of the Town;

2. As part of the Green Bassendean Program, Council resolves to provide plants to residents at a subsidised cost of $1.00 per plant; and

3. Council liaises with the Bassendean Preservation Group on the possible supply of plants for the programme,

10.1.10 Notice of Motion: Streetscape/Landscape Treatments – Bollards (Ref: ROAD/TENDNG/1 – Ian McDowell, Manager Asset Services)

SC - 14/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Elgar, Seconded Cr Piantadosi, that Council:

1. Receives the information provided in this report on the alternative styles of bollards that are currently available, and their purchase cost;

2. Resolves not to proceed with a program of wholesale replacement of the pine bollards, and post and rail fences around the Town on the basis of cost;

3. Agrees to consider the provision of alternative style, decorative/heritage bollards at selected locations around the Town as part of the Town Centre Area Strategy and the final Strategic Streetscape Plan; and

4. Notes that as part of the Bassendean Oval redevelopment program, surplus funds from the sale of land may be used to replace existing pine bollards with heritage style bollards to complement the grandstands.

10.1.11 Tender Threshold Amount (Ref: FINM/PROCED/1 – Ian McDowell, Manager Asset Services)

OFFICER RECOMMENDATION – ITEM 10.1.11

That Council:

1. Delegates the authority to the CEO to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000 exclusive of GST;

2. Delegates the authority to the CEO to invite tenders for the supply of contracts over the value of $100,000 without further reference to Council, unless expressly identified and itemised by resolution of Council;

3. Requires all purchasing decisions for tenders with a value of over $100,000 to be brought before Council for determination;

4. Will identify, during the annual adoption of the Budget, any specific items below $100,000 on which it wishes to receive a report and to make the final determination on the awarding of the Tender; and

5. Notes the purchasing thresholds listed in the Town’s Procurement Procedures Manual will be changed to reflect those detailed in this report, and specifically increasing the Tender threshold to $100,000.

POINTS 1 AND 2 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

SC - 15/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.11

MOVED Cr Merfield, Seconded Cr Pule that an additional point be added to the Officer Recommendation as follows:

Amends the Purchasing Policy to include reference to the “buy local” policy 1.3.8.

SC - 16/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Merfield, Seconded Cr Pule, that Council:

1. Delegates the authority to the CEO to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $100,000 exclusive of GST;

3. Requires all purchasing decisions for tenders with a value of over $100,000 to be brought before Council for determination;

6. Amends the Purchasing Policy to include reference to the “buy local” policy 1.3.8.

POINTS 1 AND 2 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

10.1.12 Ashfield Flats Reserve - Rehabilitation & Long Term Management (Ref: R03 - Simon Stewert-Dawkins, Director Operational Services)

OFFICER RECOMMENDATION – ITEM 10.1.12

That Council:

1. Notes the lobbying activities undertaken to date regarding Long Term Management of Ashfield Flats Reserve project; and

Continues to present its position to the State Government in regard to the Ashfield Flats Reserve project when specific opportunities arise.

SC - 17/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12(a)

MOVED Cr Elgar, Seconded Cr Pule, that Council notes the lobbying activities undertaken to date regarding long term management of Ashfield Flats Reserve project.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12(b)

SC - 18/05/08

MOVED Cr Elgar, Seconded Cr Pule, that Council continues to present its position to the Federal and State Governments in regard to the Ashfield Flats Reserve project when specific opportunities arise.

SC - 19/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.12(c)

MOVED Cr Elgar, Seconded Cr Pule, that the Town works with the EMRC to implement the proposed EMRC lobbying strategy.

SC - 20/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.12(d)

MOVED Cr Elgar, Seconded Cr Pule, that adequate funds be allocated to create a position, possibly part time to co-ordinate funding of the project.

10.1.13 SC - 21/05/08 - Natural Environment Policies (Ref: ENVM/POLCY/1 – Leah Pearson, Environment Officer)

OFFICER RECOMMENDATION – ITEM 10.1.13

That Council receives the following policies and seeks community feedback on the Natural Environment Policies over the next three months:

Bushland Reserves Management;
Local Biodiversity;
Landscaping with Local Native Plants;
Foreshore Restoration;
Aboriginal Sites;
Acid Sulphate Soils;
Waste Minimisation;
Energy Use;
Water Sensitive Urban Design and Water Conservation;
Stormwater Quality Management;
Nutrient and Irrigation Management;
Environmental Purchasing Policy; and
Geomorphic Wetlands.

At the Standing Committee some minor changes were made to the Officer Recommendation to synchronize the titles.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Merfield, Seconded Cr Pule, that Council receives the following policies and seeks community feedback on the Natural Environment Policies over the next three months.

Natural Areas Management;
Local Biodiversity;
Promotion of Local Native Plants;
Foreshore Restoration;
Acid Sulphate Soils;
Energy Use;
Water Sensitive Urban Design and Water Conservation;
Stormwater Quality Management;
Nutrient and Irrigation Management;
Environmental Purchasing Policy; and
Wetlands.

10.1.14 SC - 22/05/08 - Access to Toilets for Skate Park Users (Ref: PARE/MAINT/5 – Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Gangell, Seconded Cr Merfield, that Council:

1. Allocates $14,485 in the draft 2008/09 Capital Works Budget to undertake a program of works, including signage, to provide the West Road toilet facility as a designated public toilet for times other than when required for patrons of Oval use;

2. Lists the West Road toilet facility as a public toilet;

3. Communicates the decision to the Swan Districts Football Club; and

4. Refers Oval and skatepark toileting needs, including disability access requirements, for consideration of the Oval redevelopment planning process.

10.1.15 SC - 23/05/08 - Proposed Safer Bassendean Community Safety and Crime Prevention Plan 2008-2011 (Ref: COMDEV/COMCONS/1 - Graeme Haggart, Director Community Development & Ken Goldsworthy, Manager Health & Ranger Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Stubbs, Seconded Cr Butler, that Council:

1. Adopts the draft Safer Bassendean Community Safety & Crime Prevention Plan 2008-2011, as amended, with the inclusion of the supported community feedback and varied dates; and

2. Authorises receipt of the Office of Crime Prevention funds and expenditure to achieve the Ashfield Community Action Plan and early implementation strategies of the Ashfield Community Action Plan.

10.1.16 SC - 24/05/08 - Proposed Town of Bassendean Flag (Ref: GOVN/CCLMEET/6 – Sue Perkins, Executive Assistant)

OFFICER RECOMMENDATION – ITEM 10.1.16

That Council approves the manufacture of 5 new Town of Bassendean flags incorporating the refreshed logo, against Account number 391310.

older flag design

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Merfield, Seconded Cr Elgar, that Council approves the manufacture of 5 new Town of Bassendean flags incorporating the refreshed logo, without the border, as shown below, against Account number 391310.

TOB logo

Additional Information

The following is an alternative design for the flag which Councillors may wish to consider, which shows the logo on a black background in preference to a white background.

10.1.17 Proposed Sale of the Masonic Hall in 2008-09 (Ref: COUP/ACQ-D/1 – Gary Evershed, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.17

That Council:

Advertises a business plan for the sale of the former Masonic Hall site comprising lots 162, 164, and 166 Wilson Street, Bassendean for community consultation and feedback in accordance with Section 3.59 of the Local Government Act 1995;
Commissions an independent valuation of lots 162, 164, and 166 Wilson Street, Bassendean (Masonic Hall site)

3. Removes the strategy from the business plan that funds be used for the 1 Surrey Street property and alternatively be placed into an existing reserve called the “Municipal Buildings and Town Planning Reserve” for the future Community and Civic Centre Building.

SC - 25/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17(a)

MOVED Cr Butler, Seconded Cr Elgar, that Council advertises a business plan for the sale of the former Masonic Hall site comprising lots 162, 164, and 166 Wilson Street, Bassendean for community consultation and feedback in accordance with Section 3.59 of the Local Government Act 1995;

SC – 26/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17(b)

MOVED Cr Butler, Seconded Cr Elgar that Council commissions an independent valuation of lots 162, 164, and 166 Wilson Street, Bassendean (Masonic Hall site)

SC - 27/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.17(c)

MOVED Cr Stubbs, Seconded Cr Brinkworth that the words “for the future Community and Civic Centre Building” be removed from point 3.

SC - 28/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17(d)

MOVED Cr Butler, Seconded Cr Elgar, that Council removes the strategy from the business plan that funds be used for the 1 Surrey Street property and alternatively be placed into an existing reserve called the “Municipal Buildings and Town Planning Reserve”.

10.1.18 SC - 29/05/08 - Submission on the WALGA Systemic Sustainability Study (Ref: – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

MOVED Cr Merfield, Seconded Cr Elgar, that the Standing Committee:

1. Provides any further comments in the summary of key points provided in the CEO’s report; and that Councillors have the remainder of the week to provide any comments to the CEO; and

2. Notes that the final draft of the Town’s submission on the WALGA SSS will be distributed with the May 2008 Ordinary Council Agenda for adoption at the Ordinary Council Meeting for lodgement to WALGA by 16 June 2008.

The final draft of the Town’s submission on the WALGA SSS is included as an attachment to this agenda.

ALTERNATIVE OFFICER RECOMMENDATION – ITEM 10.1.18

That Council adopts the Town’s submission on the WALGA SSS and authorises the CEO to include any additional Councillors’ comments into the submission prior to lodgement to WALGA by 16 June 2008.

10.1.19 SC - 30/05/08 - Review of the Code of Conduct (Ref: – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Elgar, Seconded Cr Brinkworth, that Council adopts the Code of Conduct for Elected Members and Committee Members and the Code of Conduct for Employees, as presented in the attachments to the Standing Committee Agenda of 20 May 2008.

10.1.20 SC - 31/05/08 - Record Keeping Requirements for Elected Members (Ref: – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Merfield, Seconded Cr Butler, that Council notes that the Town’s Record Keeping Plan will incorporate the following procedures in relation to the records of Elected members:

Records Relating to the Activities of Elected members

The State Records Office has provided a Policy position on the treatment of Elected Member records as follows:

“In relation to the recordkeeping requirements of Local Government elected members, records must be created and kept which properly and adequately record the performance of member functions arising from their participation in the decision making processes of Council and Committees of Council. This requirement should be met through the creation and retention of records of meetings of Council and Committees of Council of Local Government.

Activities or transactions which stem from the performance of other roles by Local Government elected members that are not directly relevant to the decision making processes of Council or Committees of Council are not subject to mandatory recordkeeping requirements. Accordingly, the creation and retention of records relating to these activities or transactions is at the discretion of the Local Government.”

The following procedures will apply in relation to records of Elected members at the Town of Bassendean:

(1) The role of Councillors in the decision making processes of Council and Committees of Council is outlined in Section 2.10 (d) of the Local Government Act. Agendas and Minutes will be kept as a record of Councillors’ participation in meetings as required under the Local Government Act and Regulations and the State Records Act;

(2) Councillors will not be required to forward records to the Town’s Record Keeping Unit relating to fulfilling their other roles under section 2.10 of the Local Government Act, namely,

(a) representing the interests of electors, ratepayers and residents of the Town;

(b) providing leadership and guidance to the community in the Town;

Councillors are solely responsible for maintaining their own records of activities carried out in relation to fulfilling these roles. As individual Councillors have no authority to speak on behalf of the Town communications including those on Council letterhead should expressly indicate that the Councillor is not speaking on behalf of the Town.

In relation to the role of Councillors under Section 2.10 (e) of the Local Government Act, that is, performing such other functions as are given to a councillor by this Act or any other written law, the CEO may require on a case by case basis a record of the Councillor’s fulfilment of a function under section 2.10 (e) which is required by law or to protect the interests of the Town.

(3) Correspondence received at the Town in written or electronic form addressed to an individual Councillor, Councillors or to the Mayor and Councillors will be treated as a permanent record of the Town unless it is marked “private and confidential” or similar and then it will be forwarded unopened to the Councillor.

Correspondence addressed to the Councillors or to the Mayor and Councillors requiring a response will be replied to by the Mayor or the CEO speaking on behalf of the Town.

(4) All emailed communication from Councillors to the Town’s administration and from the Town’s administration to a Councillor or Councillors will be treated as a permanent record, if required, by the Town. Additionally, file notes will be kept of significant communications between a Councillor or Councillors and the Town’s Administration and treated as a permanent record.

(5) New Councillors will be trained in the requirements of the Town’s Record Keeping Plan as part of their induction training.

10.1.21 SC - 32/05/08 - Strategic Planning Workshop Outcomes (Ref: GOVN/CCLMEET/1 – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

MOVED Cr Butler, Seconded Cr Elgar, that Council notes the discussions held at the Strategic Planning Workshop of 5 April 2008 and looks to conducting a review of the current plan commencing in October 2008, preparing any modification with community participation and adopting any modifications by March 2009.

10.1.22 SC - 33/05/08 - Forward Planning for Councillor Workshops for 2008 (Ref: GOVN/CCLMEET/1 - Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22

MOVED Cr Elgar, Seconded Cr Brinkworth, that Council amends the Councillor Information Workshops program for 2008 with the following additions:

Month

Topics

May 2008

Tuesday 27

Ashfield Reserve Precinct Plan – Briefing by DPI – 5.30pm

June 2008

Tuesday 10

Tuesday 24

Council Policies Workshop - Streetscape and Council Policies unless additional budget workshop is required.

Disability Awareness Training (half an hour)

July 2008

Tuesday 8

Tuesday 29

Review of Local Law

August 2008

Tuesday 5

Constitutional Recognition for Local Government

September 2008

Tuesday 2

Tuesday 9

October 2008

Saturday 4

Tuesday 7

Tuesday 14

Strategic Planning-Capacity Building Workshop

November 2008

Tuesday 4

Tuesday 11

CEO’s Performance Review

December 2008

No workshops due to Standing Committee and Council meetings being brought forward.

Additional Information

The Director Corporate Services has advised that the Draft 2008/09 Operating Budget will not be finalised in time to distribute for the workshop scheduled for Tuesday, 3 June. It is requested that this workshop be postponed until Tuesday 10 June.

The Streetscape policies were set down to be workshopped on 10 June, along with other policies. Apart from the Streetscape policies, the remaining policies will not be ready by 3 June and the consultant is not available.

Councillors indicated a desire to be engaged in relation to the review of Local Laws sooner than later, so it is proposed to bring forward the local laws workshop to 3 June 2008. The Local Law consultants are available and willing to participate in a workshop on 3 June. The remainder of the policies workshop can be put back to 8 July, if agreeable.

ALTERNATIVE OFFICER RECOMMENDATION – ITEM 10.1.22

That Council amends the Councillor Information Workshops program for 2008 as follows:

Month

Topics

May 2008

Tuesday 27

Ashfield Reserve Precinct Plan – Briefing by DPI – 5.30pm

June 2008

Tuesday 3

Tuesday 10

Tuesday 24

Streetscape Policies and Local Law Workshop.

5.30pm – 6.30pm: Streetscape Policies

7.00pm: Local Law Workshop

Draft 2008/09 Operating Budget

Disability Awareness Training (half an hour prior to OCM)

July 2008

Tuesday 8

Tuesday 29

August 2008

Tuesday 5

Constitutional Recognition for Local Government

September 2008

Tuesday 2

Tuesday 9

October 2008

Saturday 4

Tuesday 7

Tuesday 14

Strategic Planning-Capacity Building Workshop

November 2008

Tuesday 4

Tuesday 11

CEO’s Performance Review

December 2008

No workshops due to Standing Committee and Council meetings being brought forward.

10.1.23 SC - 34/05/08 - Bassendean Youth Advisory Council (Ref: Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23

MOVED Cr Merfield, Seconded Cr Brinkworth, that the report on a meeting of the Youth Advisory Council held on 1 April 2008, be received.

10.1.24 SC - 35/05/08 - Audit & Risk Management Committee Meeting held on 9 April 2008 (Ref: GOVN/CCLMEET/1 - Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

MOVED Cr Merfield, Seconded Cr Brinkworth, that:

1. Council receives the report on Benchmarked Safety Statistics to December 2007;

2. Council notes that the State Administrative Tribunal decision of 14 September 2006 and the awarding of costs of $10,288 in the citation J & P Metals Pty Ltd and Shire of Dardanup [2006] WASAT 282 and that community opposition cannot be the sole determining factor in refusing a Town Planning application and that proper, genuine and realistic consideration to the substantial merits of the application must be made in making a determination; and

3. The report on a meeting of the Audit & Risk Management Committee meeting held on 9 April 2008, be received.

10.1.25 Cultural Development Advisory Committee Meeting held on 7 May 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)

OFFICER RECOMMENDATION – ITEM 10.1.25

That Council:

1. Revokes its previous decision on the location of the “Earth, Sun & Moon” sculpture at Sandy Beach Reserve and that the “Earth, Sun & Moon” sculpture be located on BIC Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;

2. Endorses that the “Rock Bottom” sculpture be located on Sandy Beach Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;

3. Approves the design submitted by Artist, David Garland from Abnormal Designs for the Ashfield Reserve Urban Art Graffiti Prevention Project;

4. Notes that the Committee has exercised its delegated authority, to accept the design from St Michael’s Primary School, as the Town’s entry into the 2008 Banners in the Terrace Competition and for the banner to be undertaken by local Artist, Ms Jennie Newman;

5. Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Blue Sky Community Group, to assist in undertaking a Harmony Walk, and that a sponsorship agreement is prepared between the Town and the Group to outline the conditions of the sponsorship;

6. Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Bassendean Primary School P & C, to assist with a School Fete and that a sponsorship agreement is prepared between the Town and the P & C to outline the conditions of the sponsorship; and

7. Receives the report on a meeting of the Cultural Development Advisory Committee held on 7 May 2008.

SC - 36/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25(a)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Blue Sky Community Group, to assist in undertaking a Harmony Walk, and that a sponsorship agreement is prepared between the Town and the Group to outline the conditions of the sponsorship.

SC - 37/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25(b)

MOVED Cr Merfield, Seconded Cr Pule, that Council revokes its previous decision on the location of the “Earth, Sun & Moon” sculpture at Sandy Beach Reserve and that the “Earth, Sun & Moon” sculpture be located on BIC Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process.

TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 TO REVOKE A PREVIOUS DECISION OF COUNCIL.

SC - 38/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.25(c)

MOVED Cr Merfield, Seconded Cr Elgar, that Council:

Endorses that the “Rock Bottom” sculpture be located on Sandy Beach Reserve, due to the compatibility of this artwork to the location, cost savings to the Town in using this site and efficiency of the site approval process;
Approves the design submitted by Artist, David Garland from Abnormal Designs for the Ashfield Reserve Urban Art Graffiti Prevention Project;
Notes that the Committee has exercised its delegated authority, to accept the design from St Michael’s Primary School, as the Town’s entry into the 2008 Banners in the Terrace Competition and for the banner to be undertaken by local Artist, Ms Jennie Newman;
Provides sponsorship of $1,000 under the Community Events Sponsorship Program, to the Bassendean Primary School P & C, to assist with a School Fete and that a sponsorship agreement is prepared between the Town and the P & C to outline the conditions of the sponsorship; and
Receives the report on a meeting of the Cultural Development Advisory Committee held on 7 May 2008.

10.1.26 SC - 39/05/08 - Financial Statements for the Period Ended 30 April 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.26

MOVED Cr Merfield, Seconded Cr Butler, that:

1. The Financial Reports for the period ended 30 April 2008, be received:

2. The Investment Report for the period ended 30 April 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $739,980.11 for the period to 30 April 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $198,695.73 as at 30 April 2008, be received.

10.1.27 SC - 40/05/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.27

MOVED Cr Butler, Seconded Cr Brinkworth, that vouchers:

82163 – 82191 Municipal Fund – Commonwealth Bank

5792 - 5798 Trust Fund

2017 – 2173 Municipal Fund – EFT Vouchers

totalling $889,730.21 be passed for payment.

10.1.28 SC - 41/05/08 - Determinations made by the Manager Development Services and Reported to Council for Information (Ref: LUAP/PLANNG/4- Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28

MOVED Cr Butler, Seconded Cr Brinkworth, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.29 Implementation of Council Resolutions

SC - 42/05/08

COMMITTEE RECOMMENDATION – ITEM 10.1.29(a)

MOVED Cr Klein, Seconded Cr Piantadosi that Item 20243 - Renaming Old Perth Road to Rolf Harris Drive, be deleted.

SC - 43/05/08

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.29(b)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.1.30 SC - 44/05/08 - Calendar for June 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.30

MOVED Cr Merfield, Seconded Cr Brinkworth, that the Calendar for June 2008 be adopted, with the inclusion of the Workshops listed in Item 10.1.22.

10.1.31 SC - 45/05/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.31

MOVED Cr Merfield, Seconded Cr Butler, that the report on the use of the Common Seal during the reporting period be received.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following motion:

“That the Town of Bassendean develops an integrated policy on Carbon Emissions, inclusive of other pollutants such as Methane that recognises the vital global need and the huge scale of the situation by seeking to apply the best technologies and environmental and fiscal economies to reduce, offset or eliminate pollutants, actively engaging and integrating local governments, regional councils, WALGA, ALGA, State and Federal authorities.”

ENVIRONMENTAL OFFICER’S COMMENT – LEAH PEARSON

The following comments have been provided from Leah Pearson, Council’s Environmental Officer from the EMRC:

The science around greenhouse gas emissions is complex and rapidly evolving. Developing a policy would take a significant degree of expertise and time in order to have a policy that was accurate and provides best practice. It is unlikely that this could be done in-house given current resource restraints and expertises. It is possible that this is a project suitable for the EMRC’s Energy and Climate team, however, it would fall outside of the standard CCP programme.

Bassendean has recently developed overarching policies to assist with best practice. It is important the Town develop policies that provide benefits to the Town. Policies need to reflect direction that is achievable for the Town. The overarching policies currently do address the Council’s commitment to reducing carbon emissions. Current policies developed to address this notion include:

Energy Use;
Environmental Purchasing;
Stormwater Quality; and
Water Sensitive Urban Design and Water Quality.

EMRC OFFICERS’ COMMENT – KIM BYRNES

The following comments have been provided from Kim Byrnes, the Cities for Climate Protection Officer at the EMRC:

There is still a great deal of debate regarding the role of offsets which will remain unclear until the National Greenhouse and Energy Reporting System and National Emissions Trading Scheme systems are finalised. It would be difficult to produce a policy on this scale without the direction of these Federal agencies.

The Town of Bassendean has recognised the importance of managing greenhouse gas emissions (including methane), hence its participation in the ICLEI CCP program which assists local governments to identify, record and reduce their emissions.

The Town of Bassendean has along with other Member Councils in the Eastern Metropolitan Region, has been a participant in the ICLEI program since 2000 and has been working towards a 20% reduction of 1998 level emissions by 2010, which has been achieved.

An inventory based on 2006/07 financial year data is nearing completion which will provide information on how the Town of Bassendean is progressing. This along with the updated action plan will assist in further reducing emissions.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC - 8/05/08 - Bassendean Cricket Club Turf Management Agreement Renewal (Ref: PARE/MAINT/6 - Travis Moore, Recreation Development Officer and Patrick Quigley, Manager Leisure Services)

As the Officer report discusses information of a commercial nature, this item is to be considered with members of the public excluded under Section 5.23 (2) (e) of the Local Government Act.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

MOVED Cr Pule, Seconded Cr Butler, that Council adopts the Standing Committee Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

14.2 SC - 46/05/08 - Contract Management Commercial Cleaning Services at the Town of Bassendean (Ref: CORM/TENDNG/3 – Ian McDowell, Manager Asset Services)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 2(c ) of the Local Government Act as the officer report discusses a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2

MOVED Cr Pule, Seconded Cr Butler, that Council adopts the Standing Committee’ Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

14.3 SC - 47/05/08 - Strategic Streetscape Plan (Ref: ROAD/TENDNG/1 – Simon Stewert-Dawkins, Director Operational Services)

This item is to be considered with members of the public excluded under Section 5.23 (2) (e) of the Local Government Act as the Officer report discusses information of a commercial nature.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3

MOVED Cr Merfield, Seconded Cr Butler, that Council adopts the Standing Committee’ Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

14.4 SC - 48/05/08 - Hyde Retirement Village, James Street, Bassendean –Fees (Ref: JAM10 – Graeme Haggart, Director Community Development)

This matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of a person.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.4

MOVED Cr Merfield, Seconded Cr Stubbs, that Council adopts the Standing Committee’ Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008, to be implemented by 1 August 2008.

14.5 SC - 49/05/08 - Financial Requirements of the Collective Agreement 2008-2011 (Ref: HR/INDREL/1 - Gary Evershed, CEO)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) of the Local Government Act 1995, as the officer report discusses matters affecting employees.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.5

MOVED Cr Butler, Seconded Cr Brinkworth, that Council adopts the Standing Committee’ Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 20 May 2008.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 24 June 2008