Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 22 APRIL 2008, AT 7.00 PM
Prior to the meeting, the CEO provided a confidential briefing on the following:
- the budgetary parameters for the Union Collective Agreement for staff covered under the Local Government Officers (WA) Award 1999 to be considered by Council under confidential item 14.4.
- a meeting held with the Swan Districts Football Club on Thursday 18 April 2008, to be considered by Council under Confidential Item 14.6
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
The Presiding Member, Cr Tina Klein, declared the meeting open and welcomed all those in attendance.
The following is a summary of each of the questions raised, together with a summary of the response to each question.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer expressed concern at the general state of maintenance in the Town. Mrs Dreyer also queried if the public’s needs had been taken into consideration in regard to the provision of hard courts.
The Mayor advised that a deputation from the Bassendean Tennis Club would take place during the meeting, at which time the situation would be made clear.
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates referred to the old Squash Courts building and requested that extra bins be provided to reduce the rubbish problem. He further asked if Council was aware of the rubbish problem at the skateboard track.
The Director Operational Services advised that the Town is aware of the problem and as a result, a regular programme of rubbish collection takes place during the week by staff.
Mr Yates referred to the Success Hill Implementation Plan and advised that he was disappointed in the size of the print. Further, he questioned whether access from the top of Success Hill to the floating facility is compliant with AS1428 as is claimed.
The Director Operational Services advised that the Success Hill Reserve Concept Landscape and Rehabilitation Implementation Plan referred to by Mr Yates was developed by Syrinx Environmental as a guide to the Town to implement each stage of the project.
Council has initially only funded the construction of the Access Stairs and Floating Fishing Platform which will comply to the relevant Australian Standards.
FURTHER COMMENT
The Success Hill Reserve Concept Landscape and Rehabilitation Implementation Plan provides the Town with a strategy on the timing for future development. This document does not provide detailed specifications.
The Foreshore Access and Floating Fishing Platform Concept Plan was adopted by Council in October 2007 in order to take advantage of the Federal Government grant funding and to progress the detailed design process.
Geotechnical Investigations were completed at the end of April 2008 and the Town is currently waiting on the report prior to commencing the detailed design process.
It is intended that the Access Stairs will comply to the Australian Standards and will be designed to allow for future disabled access ramps to be connected, should funding be provided in the future.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer queried why the Press had not been present at recent meetings and asked if Council was aware that Mrs Valenti, from the Eastern Reporter, had been given an award for her journalism.
The Mayor advised that Mrs Valenti is currently away and confirmed that Council was aware of her recent achievement.
It was noted that a member of the press was present at the meeting from 7.35pm.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Councillors
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell, Deputy Mayor
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Chris Merfield
Cr Lynda Butler
Cr Mary Elgar
Cr Sam Piantadosi
Cr Gerry Pule
Officers
Mr Gary Evershed Chief Executive Officer
Mr Simon Stewert-Dawkins Director Operational Services
Mr Graeme Haggart Director Community Development
Mr Brian Reed Manager Development Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Mr Mike Costarella Director Corporate Services
Leave of Absence – Cr Klein
At the Standing Committee meeting, Cr Klein requested Leave of Absence for the May 2008 Ordinary Council meeting. The Committee’s Recommendation is included in the en bloc voting section of the Ordinary Council Agenda – Item 10.1.1 refers.
Public
7 members of the public were in attendance.
Press
1 member of the press was in attendance (from 7.35pm)
5.0 CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting held on 25 March 2008
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM – 1/04/08 MOVED Cr Pule, Seconded Cr Gangell, that the minutes of the Ordinary Council meeting held 25 March 2008, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM – 2/04/08 MOVED Cr Gangell, Seconded Cr Butler, that the minutes of the Ordinary Council meeting held on 25 March 2008, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Manager Development Services left the Chamber, the time being 7.30pm and returned at 7.31pm.
The Mayor tabled a Certificate of Appreciation received by Life Cycle which the Town sponsors for a bike ride from Perth to Bunbury to raise funds for children with cancer.
Nil.
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil.
10.0 REPORTS
10.1 Standing Committee Meeting held on 15 April 2008
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)
OCM – 3/04/08 MOVED Cr Merfield, Seconded Cr Gangell, that the minutes of the Standing Committee meeting held on 15 April 2008, be received.
CARRIED UNANIMOUSLY 9/0
Adoption of Recommendations En Bloc
Standing Committee Minutes of 18 March 2008
The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 15 April 2008.
Following requests from some Councillors, an amendment was made to the Officer Recommendation to remove items 10.1.3 and 10.1.6 from en bloc voting to be considered separately.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)
OCM – 4/04/08 MOVED Cr Merfield, Seconded Cr Elgar, that Council adopts en bloc the following recommendations of the Standing Committee of 15 April 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.4, 10.1.5, 10.1.7, 10.1.8, 10.1.9, 10.1.12, 10.1.13, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22 and 10.1.24:
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.1 |
4.1 |
Leave of Absence – Cr Klein |
SC – 1/4/08 |
Carried Unanimously 9/0 |
10.1.2 |
4.2 |
Apologies – Cr Butler |
SC – 2/4/08 |
Carried Unanimously 9/0 |
10.1.4 |
10.2 |
Proposed Home Occupation (Hairdressing) and Alterations and Additions - Lots 12 & SL 9116; (No. 12) Rosetta Street, Bassendean |
SC – 4/4/08 |
Carried Unanimously 9/0 |
10.1.5 |
10.3 |
Proposed Closure of Pedestrian Accessway (PAW) – Chesterton Road & Broadway, Bassendean |
SC – 5/4/08 |
Carried Unanimously 9/0 |
10.1.7 |
10.5 |
Strategic Streetscape Plan |
SC - 9/4/08 SC – 10/4/08 |
Carried Unanimously 9/0 Carried Unanimously 9/0 |
10.1.8 |
10.6 |
RFT CC030/2007-08 – Supply & Deliver one 4 x 2 Tractor – Diesel |
SC – 11/4/08 |
Carried Unanimously 9/0 |
10.1.9 |
10.7 |
Request for Tender CC031/2007-08 – Supply & Deliver One 4 Tonne Tip Truck |
SC – 12/4/08 |
Carried Unanimously 9/0 |
10.1.12 |
10.10 |
Ashfield Stakeholder Advisory Committee Meeting held on 12 March 2008 |
SC – 15/4/08 |
Carried Unanimously 9/0 |
10.1.13 |
10.11 |
Seniors’ Week Coordinating Committee Meeting held on 13 March 2008 |
SC – 16/4/08 |
Carried Unanimously 9/0 |
10.1.15 |
10.13 |
Quarterly Reports for Quarter Ended 31 March 2008 |
SC – 19/4/08 |
Carried Unanimously 9/0 |
10.1.16 |
10.14 |
Financial Statements for the Period Ended 31 March 2008 |
SC – 20/4/08 |
Carried Unanimously 9/0 |
10.1.17 |
10.15 |
Accounts for Payment |
SC – 21/4/08 |
Carried Unanimously 7/0 |
10.1.18 |
10.16 |
Determinations made by the Manager Development Services and Report to Council for Information |
SC – 22/4/08 |
Carried Unanimously 7/0 |
10.1.19 |
10.17 |
Implementation of Council Resolutions |
SC – 23/4/08 |
Carried Unanimously 9/0 |
10.1.20 |
10.18 |
Calendar for May 2008 |
SC – 24/4/08 |
Carried Unanimously 9/0 |
10.1.21 |
10.19 |
Use of the Common Seal |
SC – 25/4/08 |
Carried Unanimously 9/0 |
10.1.22 |
12.2 |
Notice of Motion – Cr Pule |
SC – 26/4/08 |
Carried Unanimously 9/0 |
10.1.24 |
12.4 |
Notice of Motion – Cr Gangell |
SC – 28/4/08 |
Carried Unanimously 9/0 |
14.1 |
14.1 |
Sports Achievement Awards Confidential Report |
SC – 30/4/08 |
Carried Unanimously 9/0 |
14.2 |
14.2 |
Request for Permission to Sub-lease Part of Technology Assisting Disability WA Confidential Report |
SC – 31/4/08 |
Carried Unanimously 9/0 |
14.3 |
14.3 |
Policy for Setting of Executive Salaries Confidential Report |
SC – 32/4/08 |
Carried Unanimously 9/0 |
14.5 |
14.5 |
Status of North Metropolitan Conservation Group Inc Confidential Report |
SC – 34/4/08 |
Carried Unanimously 7/0 |
CARRIED UNANIMOUSLY 9/0
Council was requested to considered the balance of the Standing Committee recommendations independently.
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.3 |
10.1 |
Success Hill Reserve – Concept Plan |
SC – 3/4/08 |
Carried Unanimously 9/0 |
10.1.6 |
10.4 |
Potential Incentives that Council Could Offer Commercial Property Owners Who Develop Their Property to Meet the Town’s Vision |
SC - 6/4/08 SC - 7/4/08 SC - 8/4/08 |
Carried Unanimously 9/0 Carried Unanimously 9/0 Carried Unanimously 9/0 |
10.1.10 |
10.8 |
Request for Tender CC025/2007-08 – Provision of Tree Pruning Services TO BE PASSED BY AN ABSOLUTE MAJORITY |
SC – 10/4/08 |
Carried Unanimously 9/0 |
10.1.11 |
10.9 |
Families and Children Support Committee |
SC – 14/4/08 |
Carried 7/2 |
10.1.14 |
10.12 |
Cultural Development Advisory Committee Meeting held on 9 April 2008 |
SC – 17/4/08 SC – 18/4/08 |
Carried Unanimously 9/0 Carried 5/4 |
10.1.23 |
12.3 |
Notice of Motion – Cr Gangell |
SC – 27/4/08 |
Carried 7/2 |
10.1.25 |
12.5 |
Notice of Motion – Cr Gangell |
SC - 29/4/08 |
Carried 6/3 |
14.4 |
14.4 |
Union Collective Agreement Confidential Report |
SC – 33/4/08 |
Carried 7/1 |
The following Committee recommendations were submitted to Council for consideration:
10.1.1 SC – 1/04/08 - Leave of Absence – Cr Klein
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.1
OCM - 5/04/08 MOVED Cr Gangell, Seconded Cr Pule, that Council grants Leave of Absence for Cr Klein for the May 2008 Ordinary Council meeting.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.2 SC – 2/04/08 - Apologies – Cr Butler
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.2
OCM - 6/04/08 MOVED Cr Brinkworth, Seconded Cr Pule, that Council notes Cr Butler’s apologies for the Anzac Day Ceremony on Friday 25 April 2008 and that she will be absent from 28 May 2008 to 6 June 2008.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.3 SC – 3/04/08 - Success Hill Reserve – Concept Plan (Ref: R30 – Ken Goldsworthy, Manager Health & Ranger Services)
Cr Gangell left the Chamber, the time being 7.35pm and returned at 7.37pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3
MOVED Cr Elgar, Seconded Cr Butler, that Council:
1. Adopts the draft Success Hill Reserve Concept Plan; and
2. Notes the Order of Magnitude Costs.
COUNCIL RESOLUTION – ITEM 10.1.3
OCM – 7/04/08 MOVED Cr Piantadosi, Seconded Cr Pule, that this item be deferred to the next meeting.
CARRIED 6/3
Crs Gangell, Brinkworth, Stubbs, Butler, Piantadosi and Pule voted in favour of the motion. Crs Klein, Merfield and Elgar voted against the motion.
10.1.4 SC – 4/04/08 - Proposed Home Occupation (Hairdressing) and Alterations and Additions - Lots 12 & SL 9116; (No. 12) Rosetta Street, Bassendean – Owners/Applicant: Ian McElvaney & Angela Toye (Ref: DA2008-12 – Michael Whitbread, Senior Planning Officer)
At the Standing Committee meeting, a minor amendment was made to the Officer Recommendation to change the words “plot ratio” to “floor area” in point 1 as highlighted in bold below.
COUNCIL REOSLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4
OCM - 8/04/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council grants planning consent for proposed Home Occupation (Hairdressing) at Lot 12; No. 12 Rosetta Street Bassendean, subject to the following conditions:
1. The proposed home occupation studio shall be reduced in area to a maximum floor area of 20m²;
- The home occupation shall be limited to the extent applied for. Any proposed change of hours, or span of days in which clients visit the subject site can only occur with Council approval;
- A maximum of two clients shall be permitted on the site at anyone time;
- The applicant shall provide two on site paved car-parking bays prior to the commencement of the business operations involving clients visiting the site;
- Clients visiting the site shall be required to park on-site in the bays provided; and
- Signage to the site is limited to 0.2m².
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.5 SC – 5/04/08 - Proposed Closure of Pedestrian Accessway (PAW) - Chesterton Road & Broadway, Bassendean (Ref: Road/RDCLRS/1) Michael Whitbread, Senior Planning Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5
OCM - 9/04/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that Council resolves to initiate the process for the closure of the Chesterton Road pedestrian accessway.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.6 Potential Incentives that Council Could Offer Commercial Property Owners Who Develop Their Property to Meet the Town’s Vision (Ref: DABC/polcy/1 – Brian Reed, Manager Development Services)
OFFICER RECOMMENDATION – ITEM 10.1.6
That Council:
1. Receives the report on the potential use of development incentives;
2. Receives status reports to be prepared at 6 monthly intervals on the implementation on the Local Planning Scheme No. 10 following its gazettal; and
3. Initiatives liaison through the Chief Executive Officer with the owners of the Eden Hill Shopping Centre to discuss their development plans and timeframes for the property, and establish any assistance that Council can give to that process.
COMMITTEE RECOMMENDATION – ITEM 10.1.6 (a)
MOVED Cr Elgar, Seconded Cr Brinkworth, that the following point 4 be included:
That Council initiates an inspection of the site to determine if Council has any powers through any legislation to lift the standard of the presentation of the property.
COMMITTEE RECOMMENDATION – ITEM 10.1.6 (b)
MOVED Cr Gangell, Seconded Cr Elgar that the following words be added to point 3:
“Including the potential of using the site as a marketplace.”
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.6
OCM - 10/04/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Receives the report on the potential use of development incentives;
2. Receives status reports to be prepared at 6 monthly intervals on the implementation on the Local Planning Scheme No. 10 following its gazettal; and
- Initiates liaison through the Chief Executive Officer with the owners of the Eden Hill Shopping Centre to discuss their development plans and timeframes for the property, and establish any assistance that Council can give to that process, including the potential of using the site as a marketplace.
- Initiates an inspection of the site to determine if Council has any powers through any legislation to lift the standard of the presentation of the property.
CARRIED UNANIMOUSLY 9/0
10.1.7 Strategic Streetscape Plan (Ref: ROAD/TENDNG/1 – Ian McDowell, Acting Director Operational Services)
OFFICER RECOMMENDATION – ITEM 10.1.7
That Council:
1. Receives the draft Strategic Streetscape Plan;
2. Notes that the draft plan will be advertised for public comment with a closing date of 5pm, Friday 20 June 2008 with a report to be presented to Council;
3. Notes that policies provided by the consultant are to be reformatted and presented at a later date; and
4. Expresses its profound disappointment in the time taken for the consultant to present the final draft to the Town.
As the Standing Committee were not satisfied that the documentation had been received in its entirety, it was agreed to defer this item to the next Standing Committee meeting.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.7 (a)
OCM – 11/04/08 MOVED Cr Elgar, Seconded Cr Merfield, that this item be deferred until the May 2008 Standing Committee Meeting.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.7 (b)
OCM - 12/04/08 MOVED Cr Butler, Seconded Cr Pule, that the CEO provides a brief report on any recourse the Town may have in relation to the quality of the Streetscape Plan.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.8 SC – 11/04/08 - RFT CC030/2007-08 – Supply & Deliver one 4 x 2 Tractor - Diesel (Ref: PLES/TENDNG/9)– Ken Cardy Contracts & Support Services Coordinator)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8
OCM - 13/04/08 MOVED Cr Elgar, Seconded Cr Stubbs, that Council:
1. Accepts the Tender from Wattleup Tractors for the supply and delivery of one Massey Ferguson 5435.2C tractor as per Request for Tender CC030/2007-08 Supply and deliver one 4 x 2 Tractors diesel at the cost of $62,900 (GST ex);
2. Notes that the purchase price of the new tractors is $12,100 under budget;
3. Accepts the trade-in offer of $12,000 (GST ex) from Wattleup Tractors for one Massey Fergusson 4 X 2 MF362 Registration number 9JH 540 as per Request for Tender CC030/2007-08 Supply and deliver one 4 x 2 Tractors diesel; and
4. Notes that the trade-in offer is $7,000 greater than estimated in the budget.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.9 SC – 12/04/08 - Request for Tender CC031/2007-08 – Supply & Deliver One 4 Tonne Tip Truck (Ref: PLES/TENDNG/8)– Ken Cardy Contracts & Support Services Coordinator - Asset Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9
OCM - 14/04/08 MOVED Cr Pule, Seconded Cr Butler, that Council:
1. Accepts the offer from Major Motors for the supply and delivery of one 2008 Isuzu NH NQR 450 Tipper as per the requirements of Request for Tender CC031/2007-08 Supply & Deliver Tip Truck 4 Tonne – 4 Cylinder diesel at the cost of $59,180;
2. Notes the purchase price of the new Tip Truck is $4,180 over the budget;
3. Accepts the trade-in offer of $25,909.09 (GST ex) from Major Motors for one Mitsubishi Tip Truck Canter 4.0 Tonne registration number 1ARD 420 against Request for Tender CC032/2007-08;
4. Notes the trade-in offer is $9,909.09 greater than the estimated budget trade-in value; and
5. Notes that overall this represents a net saving of $5,729.09.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.10 SC – 13/04/08 - Request for Tender CC025/2007-08 – Provision of Tree Pruning Services (Ref: PARE/TENDNG/5 – Ken Cardy Contracts & Support Services Coordinator - Asset Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10
OCM - 15/04/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Appoints Geoff’s Tree Service as the contractor for the provision of tree pruning services within the Town of Bassendean in accordance with the specification and terms and conditions of RFT CC025/2007-08 Provision of Tree Pruning Services for the Period 1 June 2008 – 31 May 2011;
2. Council delegates to the CEO the authority to exercise the option under the contract to negotiate for a one (1) year extension of each individual contract beyond the nominal expiry date of 31 May 2011.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
POINT 2 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.
10.1.11 SC - 14/04/08 - Families and Children Support Committee (Ref: Graeme Haggart, Director Community Development)
OFFICER RECOMMENDATION – ITEM 10.1.11
MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Determines not to establish a Children and Families Support Committee;
2. Notes that it will receive a report on whether to retain the Ashfield Stakeholder Advisory Committee in October 2008; and
3. Considers the allocation of funds in the draft 2008/09 Budget for two consultation workshops on contemporary social issues in the community.
Some Standing Committee members were of the opinion that a Children and Family Services Committee should be established due to the fact that Council needs to investigate whether additional services and facilities need to be provided to families.
The Manager Development Services left the Chamber, the time being 7.49pm and returned at 7.55pm.
COMMITTEE RECOMMENDATION – ITEM 10.1.11
MOVED Cr Stubbs, Seconded Cr Gangell, that Council:
1. Establishes a Children and Family Services Committee;
2. Acknowledges the goal of the Children and Family Services Committee is to make recommendations to Council for establishing equality of service provision in terms of services for Children and Families, Seniors and Youth;
3. Task said Committee with identifying the aspirations and needs of families and children within the Town in a community development framework to articulate emerging priorities for provision of services and infrastructure;
4. Receives from said Committee recommendations to be considered for inclusion within the Town’s strategic plans;
5. Receives a report detailing a draft Instrument of Appointment and Delegation for a Children and Family Services Committee at the earliest opportunity.
COUNCIL RESOLUTION – 10.1.11(a)
OCM - 16/04/08 MOVED Cr Brinkworth, Seconded Cr Merfield that the motion now be put.
LOST 3/6
Crs Brinkworth, Merfield and Elgar voted in favour of the motion. Crs Klein, Gangell, Stubbs, Butler, Piantadosi and Pule voted against the motion.
Cr Pule foreshadowed a motion for Council to consider holding the two consultation workshops on contemporary social issues in the community as recommended by the Officer’s recommendation at the Standing Committee Meeting.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.11(b)
OCM - 17/04/08 MOVED Cr Stubbs, Seconded Cr Gangell, that Council:
1. Establishes a Children and Family Services Committee;
2. Acknowledges the goal of the Children and Family Services Committee is to make recommendations to Council for establishing equality of service provision in terms of services for Children and Families, Seniors and Youths;
3. Task said Committee with identifying the aspirations and needs of families and children within the Town in a community development framework to articulate emerging priorities for provision of services and infrastructure;
4. Receives from said Committee recommendations to be considered for inclusion within the Town’s strategic plans;
5. Receives a report detailing a draft Instrument of Appointment and Delegation for a Children and Family Services Committee at the earliest opportunity.
CARRIED 6/3
Crs Gangell, Brinkworth, Stubbs, Butler, Piantadosi and Pule voted in favour of the motion. Crs Klein, Merfield and Elgar voted against the motion.
COUNCIL RESOLUTION – ITEM 10.1.11(c)
OCM – 18/04/08 MOVED Cr Pule, Seconded Cr Elgar, that Council considers the allocation of funds in the draft 2008/09 Budget for two consultation workshops on contemporary social issues in the community.
LOST 3/6
Crs Klein, Elgar and Pule voted in favour of the motion. Crs Gangell, Brinkworth, Stubbs, Merfield, Butler and Piantadosi voted against the motion.
10.1.12 SC – 15/04/08 - Ashfield Stakeholder Advisory Committee Meeting held on 12 March 2008 (Ref: G0512.1 – Graeme Haggart, Director Community Development)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12
OCM - 19/04/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that the report on a meeting of the Ashfield Stakeholder Advisory Committee held on 12 March 2008, be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.13 SC – 16/04/08 - Seniors’ Week Coordinating Committee Meeting held on 13 March 2008 (Ref: G096 – Patrick Quigley, Manager Leisure Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13
OCM - 20/04/08 MOVED Cr Gangell, Seconded Cr Merfield, that Council:
1. Considers a project budget of $5,750 to be allocated within the 2008/09 Council Budget for the 2008 Seniors’ Week; and
2. Receives the report on a meeting of the Town of Bassendean Seniors’ Week Coordinating Committee held on 13 March 2008.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.14 Cultural Development Advisory Committee Meeting held on 9 April 2008 (Ref: GOVN/CCLMEET/8 – Patrick Quigley, Manager Leisure Services)
Cr Piantadosi left the Chamber, the time being 8.28pm.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14 (a)
OCM - 21/04/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Notes that the Committee has exercised its delegated authority to acquire the following public artworks from the 2008 Sculpture Park Exhibition Project:
a) “Earth, Sun & Moon” by Jason Maslow; and
b) “Rock Bottom” by Maris Raudzins.
2. Considers locating the above artworks within the Town as follows:
a) “Earth, Sun & Moon” – Sandy Beach Reserve; and
b) “Rock Bottom” – suitable location within the Town’s river precinct.
3. Endorses the balance of the public art acquisition funds available within the 2007/08 Council Budget and from the 20% sales commissions to be used for the installations of the “Earth, Sun & Moon” and “Rock Bottom” sculpture acquisitions; and
4. Receives the report on a meeting of the Cultural Development Advisory Committee held on 9 April 2008.
CARRIED UNANIMOUSLY 8/0
COMMITTEE RECOMMENDATION – ITEM 10.1.14 (b)
MOVED Cr Gangell, Seconded Cr Elgar, that the artwork “Rock Bottom” be installed at Point Reserve, North Road, Bassendean.
Following advice from the CEO that installing the artwork at Point Reserve may require Aboriginal consultation which will affect the cost, Council agreed to amend the Committee Recommendation pending a further Officer report.
COUNCIL RESOLUTION – ITEM 10.1.14 (b)
OCM - 22/04/08 MOVED Cr Gangell, Seconded Cr Elgar, that consideration of the location of the artwork “Rock Bottom” be deferred pending a further report from the CEO.
CARRIED UNANIMOUSLY 8/0
10.1.15 SC – 19/04/08 - Quarterly Reports for Quarter Ended 31 March 2008 (Ref: G042- Gary Evershed, Chief Executive Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15
OCM – 23/04/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Receives the Quarterly Reports for the Quarter ended 31 March 2008; and
2. Endorses the strategic priority targets set by the CEO for the current quarter.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.16 SC – 20/04/08 - Financial Statements for the Period Ended 31 March 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16
OCM - 24/04/08 MOVED Cr Merfield, Seconded Cr Stubbs, that the:
1. Financial Reports for the period ended 31 March 2008, be received;
2. Investment Report for the period ended 31 March 2008, be received;
3. Statement of Outstanding Creditors’ accounts in the amount of $471,686.37 for the period to 31 March 2008, be received; and
4. Statement of Outstanding Debtors’ accounts in the amount of $286,192.92 as at 31 March 2008, be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.17 SC – 21/04/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.17
OCM - 25/04/08 MOVED Cr Elgar, Seconded Cr Gangell, that vouchers:
82104 – 82162 Municipal Fund – Commonwealth Bank
5783 - 5791 Trust Fund
1818 – 2016 Municipal Fund – EFT Vouchers
totalling $3,110,877.59 be passed for payment.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.18 SC – 22/04/08 - Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18
OCM - 26/04/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.19 SC – 23/04/08 - Implementation of Council Resolutions
Additional Information
At the Standing Committee, it was agreed not to recommend Item 20252 - Use of Midland Redevelopment Authority, for deletion with the Manager Development Services to provide more information at the Ordinary Council meeting.
The Manager Development Services has advised that this outstanding Council Resolution will be transferred to the Quarterly Reports and tracked in this process. Therefore, it is recommended that this item be deleted for the list of outstanding resolutions.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19
OCM - 27/04/08 MOVED Cr Elgar, Seconded Cr Gangell, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.20 SC – 24/04/08 - Calendar for May 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
At the Standing Committee, an amendment was made to the Calendar following advice from the CEO that the Bassendean Traders’ Forum on 12 May needs to be re-scheduled for Monday 9 June 2008. Accordingly, a minor amendment to the Officer Recommendation was made as highlighted in bold below.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.20
OCM - 28/04/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that the Calendar for May 2008 with the deletion of the Traders’ Forum, be adopted:
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.21 SC – 25/04/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21
OCM - 29/04/08 MOVED Cr Merfield, Seconded Cr Stubbs, that the report on the use of the Common Seal during the reporting period be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.22 SC - 26/04/08 - Notice of Motion – Cr Pule
At the Standing Committee meeting, an amendment was made to Cr Pule’s notice of motion with Cr Pule’s agreement, to include an additional option for conducting the survey as highlighted in bold below.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.22
OCM - 30/04/08 MOVED Cr Pule, Seconded Cr Piantadosi, that
a) a sample survey be prepared by Officers of the Town of Bassendean of listed family services provided by the Town, to:
1. Measure community awareness;
2. Measure effectiveness of services provided for families;
3. Measure educational provision, including external services providers;
4. Focus on adult support as a higher factor; and
5. Ask for comments on other perceived family needs.
The sample survey to be addressed to statistically viable small groups of families in each ward, both with children and without, to include emerging family groups and to be in a simple tick the box style. The sample group to be given selected sample group status and the list to be retained for further future information references.
or
b) issues relating to Family and Children’s Services be incorporated into the next comprehensive community survey.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.23 SC - 27/04/08 - Notice of Motion – Cr Gangell
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.23
OCM - 31/04/08 MOVED Cr Gangell, Seconded Cr Pule, that Council receives a report outlining the feasibility and cost involved of allowing ratepayers the opportunity of collecting two free plants per property per year from the Council Depot.
CARRIED UNANIMOUSLY 8/0
10.1.24 SC - 28/04/08 - Notice of Motion – Cr Gangell
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.24
OCM - 32/04/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report on the alternative styles to pine or timber bollards that are available and the approximate cost of each in order for Council to commence the phasing out of the pine and timber bollards within the Town of Bassendean.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
10.1.25 SC - 29/04/08 - Notice of Motion – Cr Gangell
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.25
OCM - 33/04/08 MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report outlining the cost involved including any tree removal and replacement that may be required with paving the Council verge area between Whitfield Street and Hamilton Street in Old Perth Road to allow for alfresco dinning along the street in order for Council to consider the project to be undertaken in the 2008/2009 financial year.
CARRIED 5/3
Crs Gangell, Brinkworth, Butler, Elgar and Pule voted in favour of the motion. Crs Klein, Stubbs and Merfield voted against the motion.
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Cr Pule left the Chamber, the time being 8.34pm.
Cr Piantadosi returned to the Chamber, the time being 8.34pm.
Cr Pule returned to the Chamber, the time being 8.35pm.
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer asked for a copy of the financial reports of 31 March 2008.
The CEO undertook to provide a copy directly to Mr Dreyer’s home address.
Mr Dreyer referred to the recent sculpture park event at Sandy Beach and the promise of music to be provided on one of the days which did not happen. He advised that office staff advised that it was cancelled due to imminent rain. Mr Dreyer queried why no advice had been given to those attending at the reserve by way of a sign.
The CEO took this question on notice pending further investigation.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer referred to signage in the Town and asked why the Anzac Day signage has been present in the Town for six weeks, when the Annual Electors’ Meeting, which in her view is the most important event of the year, is not given the same exposure.
This question was taken on notice.
Cr Merfield left the Chamber, the time being 8.38pm.
Mrs Dreyer referred to the recent sculpture park exhibition and raised some issues with various aspects of the event. Mrs Dreyer’s concerns will be passed on to the Manager Leisure Services.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion – Cr Elgar
Cr Elgar advised in writing that she wished to move the following motion at this meeting:
Cr Merfield returned to the Chamber, the time being 8.39pm.
COUNCIL RESOLUTION – ITEM 12.1
OCM - 34/04/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council enters into discussions with the Bassendean Tennis Club to ascertain the number of hard courts that they require to ensure the Club’s financial viability and to ascertain any possible sources of funding for any additional hard courts requested. Subsequent to these discussions, a report is to be compiled on the outcomes discussed and presented to Council.
CARRIED UNANIMOUSLY 9/0
12.2 Notice of Motion – Cr Elgar
Cr Elgar advised in writing that she wished to move the following motion at this meeting:
COUNCIL RESOLUTION – ITEM 12.2
OCM - 35/04/08 MOVED Cr Elgar, Seconded Cr Merfield, that Council Policy 1.2.5 - Handling of Councillors Addressed Correspondence by amended by adding the following sentence:
A copy of the correspondence is to be forwarded to the Elected Member, or Elected Members as the case may be, within five working days of the administration receiving and registering the item of correspondence.
(See policy below with amendment included).
1.2.5 HANDLING OF COUNCILLOR ADDRESSED CORRESPONDENCE
OBJECTIVE
To ensure that the Town complies with the State Records Act and Council’s adopted Records Management Plan in relation to Councillor addressed correspondence.
POLICY
- This policy relates to correspondence or “mail” received by Elected Members at the Town of Bassendean Council offices in any format (e.g. by post, fax, courier, hand-delivered)
Correspondence addressed to Elected Members at the Town Administration Offices is to be opened by designated officers, unless it is expressly marked Private, Confidential, Personal or Himself/Herself etc. If correspondence is expressly marked Private, Confidential, Personal or Himself/Herself the correspondence is to be forwarded unopened or if a facsimile placed in a sealed envelope to the Councillor.
Councillor correspondence of continuing value as a State Record is to be incorporated into Council’s record keeping system, before photocopying and forwarding to the Elected Member. A copy of the correspondence is to be forwarded to the Elected Member, or Elected Members as the case may be, within five working days of the administration receiving and registering the item of correspondence. Correspondence of no continuing value need not be incorporated into the Council’s record keeping system and may be destroyed when reference to it ceases.
CARRIED UNANIMOUSLY 9/0
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
COUNCIL RESOLUTION – ITEM 14.0 (a)
OCM - 36/04/08 MOVED Cr Stubbs, Seconded Cr Pule, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.45pm.
CARRIED UNANIMOUSLY 9/0
The CEO left the Chamber, the time being 8.45pm and returned at 8.46pm.
Crs Butler left the Chamber, the time being 8.45pm.
Cr Elgar left the Chamber, the time being 8.45pm.
The Manager Development Services left the Chamber, the time being 8.45pm.
14.1 SC - 30/04/08 - Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer & Patrick Quigley, Manager Leisure Services)
In order to maintain the confidentiality of the names of the nominees, this report was discussed with members of the public excluded under Section 5.23 (2) (b) of the Local Government Act.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1
OCM - 37/04/08 MOVED Cr Gangell, Seconded Cr Pule, that Council awards the Town of Bassendean Sports Achievement Awards to Liam Bolland and Hollie Farrell as the nominees meet the eligibility criteria for the Awards program.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
14.2 SC - 31/04/08 - Request for Permission to Sub-lease Part of Technology Assisting Disability WA (TADWA) Building, Lot 501 Collier Road, Bassendean (Ref: COUP/LEASNGO/2 – Brian Reed, Manager Development Services)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 2(c ) of the Local Government Act as the officer report discussed a contract entered into, or which may be entered into, by the local government and which related to a matter to be discussed at the meeting
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2
OCM - 38/04/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council grants approval under clause 24 (1) of the lease with Technology Assisting Disability WA to sublet part of the premises located at Lot 501 Collier Road, Bassendean to Therapy Focus.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
14.3 SC - 32/04/08 - Policy for Setting of Executive Salaries (Ref: Gary Evershed, Chief Executive Officer)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) of the Local Government Act 1995, as the officer report discussed matters affecting employees.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3
OCM - 39/04/08 MOVED Cr Elgar, Seconded Cr Pule, that Council adopts the following policy framework for the setting of executive salaries:
FINANCIAL FRAMEWORK FOR THE
SETTING OF EXECUTIVE SALARIES
OBJECTIVE
To assist the CEO to attract and retain a skilled and motivated executive team of Directors who can efficiently and effectively carry out their duties on behalf of the Town.
POLICY
It is Council policy that guidelines are provided for the CEO in setting executive salaries to ensure that executive salaries are fair and reasonable, are competitive with local governments of a similar size and complexity and are financially sustainable in the context of the Town’s rate base.
Annual Director salary negotiations are to be entered into by the CEO based on the following framework:
Salary Increase |
Justification |
Maximum of 6% pa up to a ceiling of 80% of the Salaries and Allowances Tribunal midpoint in the range for CEO’s salaries of level 5 Councils. |
Any increases over and above the CPI needs to be justified to the CEO’s satisfaction on completion of the Director’s agreed KPIs and in particular the overall contribution to the Town, acknowledgement of any additional outstanding contributions, comparisons with industry benchmarks with other local governments and advice from WALGA’s Workplace Solutions Unit. |
CPI Increase |
An automatic CPI increase will apply for satisfactory performance over the reporting year. CPI will be calculated on the previous 12 months’ figures. |
No increase |
An increase will not automatically flow in the event of unsatisfactory performance. |
Application
This policy is to be applied by the CEO following the completion of the annual performance review of the Directors.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
14.4 SC - 33/04/08 - Union Collective Agreement 2008-11 (Ref: – Gary Evershed, Chief Executive Officer)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) of the Local Government Act 1995, as the officer report discussed matters affecting employees.
Cr Butler returned to the Chamber, the time being 8.47pm.
Cr Gangell left the Chamber, the time being 8.49pm.
Crs Gangell and Elgar returned to the Chamber, the time being 8.50pm.
The Director Community Development left the Chamber, the time being 8.58pm.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.4
OCM - 40/04/08 MOVED Cr Elgar, Seconded Cr Butler, that the CEO be authorised to conclude negotiations on the Union Collective Agreement for staff covered under the Local Government Officers (WA) Award 1999 within the budgetary parameters presented in the confidential document tabled at the Standing Committee meeting of 15 April 2008.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
14.5 SC - 34/04/08 - Status of North Metropolitan Conservation Group Inc (Ref: – Gary Evershed, Chief Executive Officer)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) of the Local Government Act 1995, as the verbal officer report dealt with legal advice which may be obtained by the Town of Bassendean.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.5
OCM - 41/04/08 MOVED Cr Klein, Seconded Cr Pule, that the information provided by the CEO in relation to the status of the North Metropolitan Catchment Group be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-4/04/08 9/0
14.6 Swan Districts Football Club (SDFC) Proposal to Fast Track the Redevelopment of Bassendean Oval (Ref: Gary Evershed, Chief Executive Officer)
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 of the Local Government Act 1995, as the matter related to a sensitive commercial in confidence proposal.
Her Worship the Mayor, Cr Tina Klein vacated the Chair and left the Chamber, the time being 9.00pm. The Deputy Mayor, Cr John Gangell, took the Chair.
Her Worship the Mayor, Cr Tina Klein returned to the Chamber, the time being 9.03pm. Cr Gangell vacated the Chair and Cr Klein resumed the Chair.
The Director Community Development and Manager Development Services returned to the Chamber, the time being 9.03pm.
OFFICER RECOMMENDATION – ITEM 14.6
That Council:
1. Receives the confidential information provided by the CEO of Swan Districts Football Club in relation to fast tracking the redevelopment of Bassendean Oval;
2. Advises the Swan Districts Football Club that it wholeheartedly supports the Club’s endeavours to pursue further discussions with relevant parties aimed at fast tracking the redevelopment of Bassendean Oval; and
3. Receives further information on the proposal through a comprehensive Officer report.
COUNCIL RESOLUTION - ITEM 14.6
OCM - 42/04/08 MOVED Cr Stubbs, Seconded Cr Piantadosi, that Council:
- Receives the confidential information provided by the CEO of Swan Districts Football Club in relation to fast tracking the redevelopment of Bassendean Oval; and
- Advises Swan Districts Football Club that Council wholeheartedly supports, in principle, the idea of the project and that the CEO be involved in further discussion with relevant parties aimed at fast tracking the redevelopment of Bassendean Oval.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION – ITEM 14.0 (b)
OCM - 43/04/08 MOVED Cr Merfield, Seconded Cr Pule, that the meeting proceeds with open doors, the time being 9.10pm.
CARRIED UNANIMOUSLY 9/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
The next Ordinary Council meeting will be held on Tuesday, 27 May 2008.
There being no further business, the Mayor closed the meeting, the time being 9.10pm.
.
