Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 22 April 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR G F EVERSHED

CHIEF EXECUTIVE OFFICER

18 April 2008

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 25 March 2008

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 25 March 2008, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 25 March 2008, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 15 April 2008

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 15 April 2008, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 18 March 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 15 April 2008.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 15 April 2008, contained in the Ordinary Council Agenda – Items _____________

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
	10.1	Success Hill Reserve – Concept Plan	SC - /4/08
	10.2	Proposed Home Occupation (Hairdressing) and Alterations and Additions - Lots 12 & SL 9116; (No. 12) Rosetta Street, Bassendean	SC - /4/08
	10.3	Proposed Closure of Pedestrian Accessway (PAW) – Chesterton Road & Broadway, Bassendean	SC - /4/08
	10.4	Potential Incentives that Council Could Offer Commercial Property Owners Who Develop Their Property to Meet the Town’s Vision	SC - /4/08
	10.5	Strategic Streetscape Plan	SC - /4/08
	10.6	RFT CC030/2007-08 – Supply & Deliver one 4 x 2 Tractor – Diesel	SC - /4/08
	10.7	Request for Tender CC031/2007-08 – Supply & Deliver One 4 Tonne Tip Truck	SC - /4/08
	10.8	Request for Tender CC025/2007-08 – Provision of Tree Pruning Services	SC - /4/08
	10.9	Families and Children Support Committee	SC - /4/08
	10.10	Ashfield Stakeholder Advisory Committee Meeting held on 12 March 2008	SC - /4/08
	10.11	Seniors’ Week Coordinating Committee Meeting held on 13 March 2008	SC - /4/08
	10.12	Cultural Development Advisory Committee Meeting held on 9 April 2008	SC - /4/08
	10.13	Quarterly Reports for Quarter Ended 31 March 2008	SC - /4/08
	10.14	Financial Statements for the Period Ended 31 March 2008	SC - /4/08
	10.15	Accounts for Payment	SC - /4/08
	10.16	Determinations made by the Manager Development Services and Report to Council for Information	SC - /4/08
	10.17	Implementation of Council Resolutions	SC - /4/08
	10.18	Calendar for May 2008	SC - /4/08
	10.19	Use of the Common Seal	SC - /4/08
	12.1	Notice of Motion – Cr Pule	SC - /4/08
	12.2	Notice of Motion – Cr Pule	SC - /4/08
	12.3	Notice of Motion – Cr Gangell	SC - /4/08
	12.4	Notice of Motion – Cr Gangell	SC - /4/08
	12.5	Notice of Motion – Cr Gangell	SC - /4/08

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
	14.1	Sports Achievement Awards Confidential Report	SC - /4/08
	14.2	Request for Permission to Sub-lease Part of Technology Assisting Disability WA Confidential Report	SC - /4/08
	14.3	Policy for Setting of Executive Salaries Confidential Report	SC - /4/08
	14.4	Union Collective Agreement Confidential Report	SC - /4/08
	14.5	Status of North Metropolitan Conservation Group Inc Confidential Report	SC - /4/08

The following Committee recommendations are submitted to Council for consideration:

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Elgar

Cr Elgar has advised in writing that she wishes to move the following motion at this meeting:

“That Council enters into discussions with the Bassendean Tennis Club to ascertain the number of hard courts that they require to ensure the Club’s financial viability and to ascertain any possible sources of funding for any additional hard courts requested. Subsequent to these discussions, a report is to be compiled on the outcomes discussed and presented to Council”.

12.2 Notice of Motion – Cr Elgar

Cr Elgar has advised in writing that she wishes to move the following motion at this meeting:

“That Council Policy 1.2.5 – Handling of Councillors Addressed Correspondence by amended by adding the following sentence:

A copy of the correspondence is to be forwarded to the Elected Member, or Elected Members as the case may be, within five working days of the administration receiving and registering the item of correspondence.

(See policy below with amendment included).

1.2.5 HANDLING OF COUNCILLOR ADDRESSED CORRESPONDENCE

OBJECTIVE

To ensure that the Town complies with the State Records Act and Council’s adopted Records Management Plan in relation to Councillor addressed correspondence.

POLICY

This policy relates to correspondence or “mail” received by Elected Members at the Town of Bassendean Council offices in any format (e.g. by post, fax, courier, hand-delivered)

Correspondence addressed to Elected Members at the Town Administration Offices is to be opened by designated officers, unless it is expressly marked Private, Confidential, Personal or Himself/Herself etc. If correspondence is expressly marked Private, Confidential, Personal or Himself/Herself the correspondence is to be forwarded unopened or if a facsimile placed in a sealed envelope to the Councillor.

Councillor correspondence of continuing value as a State Record is to be incorporated into Council’s record keeping system, before photocopying and forwarding to the Elected Member. A copy of the correspondence is to be forwarded to the Elected Member, or Elected Members as the case may be, within five working days of the administration receiving and registering the item of correspondence. Correspondence of no continuing value need not be incorporated into the Council’s record keeping system and may be destroyed when reference to it ceases.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 27 May 2008.