Town of Bassendean: Minutes

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TOWN OF BASSENDEAN

MINUTES

ORDINARY COUNCIL MEETING

HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN

ON TUESDAY, 25 MARCH 2008, AT 7.00 PM

A confidential deputation from the Swan Districts Football Club was held at 6.15pm in relation to the confidential items on the Club’s Licence Agreement and the Soundwaves Concert 2008. (Refer to section under Deputation).

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

Her Worship the Mayor, Cr Tina Klein declared the meeting open and welcomed all those in attendance.

2.0 PUBLIC QUESTION TIME

Mr Don Yates, 10 Thompson Road, Bassendean

Mr Yates referred to the pending adoption of TPS10, and asked how many residences in the Town of Bassendean would result from the upcoding.

The CEO referred to the Vision 2030 Statement which conforms with the indicated target of the Minister for Planning and Infrastructure gives an estimated number of new dwellings at 60% of new dwellings constructed in the existing urbanised area of Perth and Peel Region.

Mr Yates further asked if Bassendean is considered an inner, middle or outer suburb.

The CEO advised that Bassendean is regarded as a middle suburb.

Mr Yates referred to urban sprawl and infill in parks and indications that they are currently not promoted. Given the possibility of an increase in residences, Mr Yates asked Council how they perceive this to occur.

The Mayor advised of her attendance at a workshop in Fremantle instigated by Minister Alannah MacTiernan, which also clearly indicated that people did not want further urban sprawl and objected to any trees being cut down. Infill was the preference, however if the community doesn’t want either, the Mayor acknowledged that this is a question that must be given further serious consideration.

Mr Yates referred to discussions between Asset Services and Hames Sharley at last week’s meeting about the tree species and paths. Mr Yates asked whether the Town has considered approaching the Bassendean Preservation Group who could provide some valuable input.

The CEO confirmed that advice from Bassendean Preservation Group will be received for the Bushland Management Plan, and when the Streetscape Plan is adopted by Council, it will be advertised to the community at which time he would expect feedback from Bassendean Preservation Group as part of the formal process.

The Mayor advised that volunteers with knowledge are always welcome.

Mr Yates asked when the Streetscape plan will be more formalised.

The Manager Asset Services advised that the Towns’ Environmental Officer went through the latest documentation provided by Hames Sharley and provided the Town’s feedback last Wednesday. On Thursday, the Manager Asset Services sent an email to the Consultants and reiterated the need for a speedy response.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

Present

Councillors

Her Worship the Mayor, Cr Tina Klein

Cr John Gangell, Deputy Mayor

Cr Anne Brinkworth

Cr Michelle Stubbs

Cr Chris Merfield

Cr Lynda Butler

Cr Mary Elgar

Cr Sam Piantadosi

Cr Gerry Pule

Officers

Mr Gary Evershed Chief Executive Officer

Mr Mike Costarella Director Corporate Services

Mr Graeme Haggart Director Community Development

Mr Ian McDowell Manager Asset Services

Mr Brian Reed Manager Development Services

Mrs Cathy Muraszko Minute Secretary

Apologies

Nil

Leave of Absence

COUNCIL RESOLUTION – ITEM 3.0

OCM – 1/03/08 MOVED Cr Gangell, Seconded Cr Elgar that Leave of Absence be granted to Cr Pule for the period 26 April 2008 to 12 May 2008.

CARRIED UNANIMOUSLY 9/0

Public

2 members of the public were in attendance.

Press

No members of the Press were in attendance.

4.0 DEPUTATIONS

A confidential deputation from the Swan Districts Football Club in relation to the confidential items on the Club’s Licence Agreement and the Soundwaves Concert 2008 was received prior to the meeting at 6.15pm.

All councilors were in attendance with the Chief Executive Officer, Acting Director Operational Services, Director Community Development and Manager Development Services.

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 26 February 2008

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)

OCM – 2/03/08 MOVED Cr Elgar, Seconded Cr Piantadosi, that the minutes of the Ordinary Council meeting held 26 February 2008, be received.

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)

OCM – 3/03/08 MOVED Cr Pule, Seconded Cr Merfield, that the minutes of the Ordinary Council meeting held on 26 February 2008, be confirmed as a true record.

CARRIED UNANIMOUSLY 9/0

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

Nil

7.0 PETITIONS

Cr Piantadosi advised the CEO of a petition to be presented at the meeting.

Cr Gangell presented the petition to the CEO with 183 signatures in relation to the potential relocation of the Midland Military Markets to the Eden Hill Shopping Centre site.

The Petition was tabled and was made available to all Councillors for consideration later in the meeting under Confidential Business, Item 14.1. (See also remarks recorded in italics under the item).

COUNCIL RESOLUTION – ITEM 7.0

OCM - 4/03/08 MOVED Cr Gangell, Seconded Cr Elgar that the petition be received and referred to the Chief Executive Officer for action.

CARRIED UNANIMOUSLY 9/0

The Director Corporate Services left the Chamber, the time being 7.15pm.

8.0 DECLARATIONS OF INTEREST

Nil

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

9.1 SC – 1/03/08 – Surrey Street (Pensioner Guard Cottage) – Conservation Management Plan & Appendices (Ref: R05 – Simon Stewert-Dawkins, Director Operational Services)

The Director Corporate Services returned to the Chamber, the time being 7.22pm.

The Director Corporate Services left the Chamber, the time being 7.23pm and returned at 7.24pm.

Her Worship the Mayor agreed to separate point 7 of the Committee/Officer Recommendation for voting purposes.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1(a)

OCM – 5/03/08 MOVED Cr Pule, Seconded Cr Stubbs, that Council:

1. Adopts the 1 Surrey Street, Bassendean Conservation Management Plan dated December 2007 prepared by Ms Laura Gray, Heritage and Conservation Consultant in association with Ms Irene Sauman, Historian, to guide the future use and development of the place;

2. Explores opportunities for residential use of the residence, including a caretaker function, as an appropriate function for the place in accordance with Guide 2.16 of the Conservation Management Plan;

3. Notes that the Conservation Management Plan does not support a recommendation for the residence to be used as a museum;

4. Lists funding in the 10 Year Strategic Financial Management Plan to undertake conservation works at 1 Surrey Street, Bassendean as detailed in Section 16.0 of the Conservation Management Plan;

5. Seeks relevant funding to undertake conservation works for 1 Surrey Street, Bassendean in accordance with adopted budgets as detailed in Section 16.0 of the Conservation Management Plan; and

6. Notes the February 2008 Standing Committee Report that indicates the Town has in place and existing Building Inspection and Maintenance Program that incorporates the Conservation Management Plan inspection and maintenance requirements.

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 9.1(b)

OCM - 6/03/08 MOVED Cr Pule, Seconded Cr Stubbs, that Council:

Notes Council resolution OCM - 12/11/04 that states:

"If, in the event of the sale of the Masonic Hall site, includes in any future business plan prepared in accordance with Section 3.59 of the Local Government Act 1995 for the development of the Masonic Hall property, a proposal that proceeds of $150,000 be placed in reserve from the sale of the Masonic Hall site for the future refurbishment of the 1 Surrey Street property".

CARRIED 6/3

Crs Klein, Brinkworth, Stubbs, Merfield, Butler and Pule voted in favour of the motion. Crs Gangell, Elgar and Piantadosi voted against the motion.

MOVED Cr Pule, that the Town of Bassendean proceed with the works planned at 1 Surrey Street, giving priority where possible, to the refurbishment of the cottage residence, and when the cottage residence is at a suitable standard as a residence, to seek out a resident artist in residence, who is prepared to also act as a caretaker, and the value of the caretaker’s role be then taken into account and policed.

MOTION LAPSED FOR WANT OF A SECONDER

10.0 REPORTS

10.1 Standing Committee Meeting held on 18 March 2008

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)

OCM – 7/03/08 MOVED Cr Elgar, Seconded Cr Stubbs, that the minutes of the Standing Committee meeting held on 18 March 2008, be received.

CARRIED UNANIMOUSLY 9/0

Adoption of Recommendations En Bloc – Standing Committee Minutes of 18 March 2008

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 18 March 2008.

Following a request from Cr Stubbs, item 10.1.30 – Council Calendar for April 2008 – was withdrawn from en-bloc voting, to be considered independently.

COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)

OCM – 8/03/08 MOVED Cr Gangell, Seconded Cr Merfield, that Council adopts en bloc the following recommendations of the Standing Committee of 18 March 2008, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.2, 10.1.4, 10.1.7, 10.1.8, 10.1.11, 10.1.12, 10.1.14, 10.1.15, 10.1.16, 10.1.17, 10.1.19, 10.1.20, 10.1.21, 10.1.23, 10.1.24, 10.1.25, 10.1.26, 10.1.27, 10.1.28, 10.1.29, 10.1.31, 10.1.32, 14.4 and 14.5:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	10.1	Street Awnings Requiring Remedial works	SC – 2/03/08	Carried Unanimously 7/0
10.1.2	10.2	Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site – Lot 202 (Nos 1-5) Troy Bassendean	SC – 3/03/08	Carried Unanimously 7/0
10.1.4	10.4	Proposed Five Single Storey Grouped Dwellings – Lots 296 & 297 (Nos. 134 & 142) Whitfield Street, Bassendean	SC – 5/03/08	Carried Unanimously 7/0
10.1.7	10.7	Supply & Delivery of 12 Seater Commuter Bus with a single front seat and disable access rear mounted wheelchair hoist – RFT CC024/2007-08	SC – 7/03/08	Carried Unanimously 7/0
10.1.8	10.8	Sports Achievement Awards	SC – 8/03/08	Carried Unanimously 7/0
10.1.11	10.11	Community Cultural & Arts Facilities Fund	SC – 11/03/08	Carried Unanimously 7/0
10.1.12	10.12	Proposed Outline Development Plan Lot 100 No 2-4 Railway Parade Bayswater	SC – 12/03/08	Carried Unanimously 7/0
10.1.14	10.14	Notice of Motion and Update Pyrton Site	SC – 14/03/08	Carried Unanimously 7/0
10.1.15	10.15	Nomination of an Elected Member to the Swan River Trust’s River Protection Strategy Advisory Committee	SC – 15/03/08	Carried Unanimously 7/0
10.1.16	10.16	Community Representatives on Council Committees	SC – 16/03/08	Carried Unanimously 7/0
10.1.17	10.17	EMRC Regional Development Projects 2008/09 Budget Proposals	SC – 17/03/08	Carried Unanimously 7/0
10.1.19	10.19	Audit & Risk Management Committee Meeting held on 13 February 2008	SC – 19/03/08	Carried Unanimously 7/0
10.1.20	10.20	Bassendean Local Emergency Management Committee Meeting held on 20 February 2008	SC – 20/03/08	Carried Unanimously 7/0
10.1.21	10.21	Access and Inclusion Committee Meeting held on 5 March 2008	SC – 21/03/08	Carried Unanimously 7/0
10.1.23	10.23	Local Studies Collection Management Committee Meeting held on 6 March 2008	SC – 23/03/08	Carried Unanimously 7/0
10.1.24	10.24	Financial Statements for the Period ended 29 February 2008	SC – 24/03/08	Carried Unanimously 7/0
10.1.25	10.25	Accounts for Payment	SC – 25/03/08	Carried Unanimously 7/0
10.1.26	10.26	Determinations made by the Manager Development Services and Reported to Council for Information	SC – 26/03/08	Carried Unanimously 7/0
10.1.27	10.27	Councillors Information Workshop held on 26 February and 4 March 2008	SC – 27/03/08	Carried Unanimously 7/0
10.1.28	10.28	Councillors Information Workshop held on 11 March 2008 for WALGA Systemic Sustainability study	SC – 28/03/08	Carried Unanimously 7/0
10.1.29	10.29	Implementation of Council Resolutions	SC – 29/03/08	Carried Unanimously 7/0
10.1.31	10.31	Use of the Common Seal	SC – 31/03/08	Carried Unanimously 7/0
10.1.32	12.5	Notice of Motion – Cr Pule	SC – 32/03/08	Carried Unanimously 7/0
14.4	14.4	Proposed Restructure of Operational Services CONFIDENTIAL ITEM	SC – 37/03/08	Carried Unanimously 7/0
14.5	14.5	Asset Services Organisational Structure CONFIDENTIAL ITEM	SC – 38/03/8	Carried Unanimously 7/0

CARRIED UNANIMOUSLY 9/0

Note: Item 10.1.30 – Council Calendar for April 2008 – was withdrawn from the Adoption of Recommendations En Bloc and was considered separately.

Council was then requested to consider the balance of the Standing Committee recommendations independently (including Item 10.1.30 – Council Calendar for April 2008) listed as follows:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.3	10.3	Data Warehouse – Lot 884 (no.22) McDonald Crescent, Bassendean	SC – 4/03/08	Carried 6/1
10.1.6	10.6	Supply of Contract Personnel – Labour Hire – RFT CC023/2007-08 POINT 2 TO BE PASSED BY ABSOLUTE MAJORITY VOTE	SC – 6/03/08	Carried Unanimously 7/0 .
10.1.9	10.9	BIC Road & Car Park Construction – RFT CC028-2007/08 POINT 1 TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE.	SC – 9/03/08	Carried Unanimously 7/0
10.1.10	10.10	Alf Faulkner Hall – New Public Toilet and Roof POINT 1 TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE.	SC – 10/03/08	Carried Unanimously 7/0
10.1.13	10.13	Potential for the use of a redevelopment authority to implement the Town Centre Area Strategy	SC – 13/03/08	Carried 6/1
10.1.18	10.18	2007/08 Budget Review TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE	SC – 18/03/08	Carried Unanimously 7/0 .
10.1.22	10.22	Economic Development Advisory Committee Meeting held on 5 March 2008	SC – 22/03/08	Carried 5/2
10.1.30	10.30	Calendar for April 2008	SC – 30/03/08	Carried Unanimously 7/0
10.1.33	12.7	Notice of Motion – Cr Stubbs	SC 33/03/08	Carried 5/2
14.1	14.1	Report on the feasibility of using the former Eden Hill Shopping Centre site as a permanent replacement for the Midland Military Markets CONFIDENTIAL ITEM	SC – 34/03/08	Carried 6/1
14.2	14.2	Swan Districts Football Club Inc Licence Agreement CONFIDENTIAL ITEM	SC – 35/03/08	Carried 6/1
14.3	14.3	Soundwaves Concert 2008 CONFIDENTIAL ITEM	SC – 36/03/08	Carried 5/2
14.6	14.6	Notice of Motion – Cr Butler CONFIDENTIAL ITEM	SC – 39/03/08	Carried 4/2
14.7	14.7	CEO Annual Remuneration Review CONFIDENTIAL ITEM	SC – 40/03/08	Carried 5/2

The following were the Committee’s full recommendations of which items 10.1.3, 10.1.6, 10.1.9, 10.1.10, 10.1.13, 10.1.18, 10.1.22, 10.1.30, 10.1.33, 14.1, 14.2, 14.3, 14.6 and 14.7 were considered independently:

10.1.1 SC – 2/03/08 Street – Awnings Requiring Remedial Works (Ref: DABC/INSPEC/3 - Kallan Short, Principal Building Surveyor)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

OCM - 9/03/08 MOVED Cr Stubbs, Seconded Cr Butler, that Council authorises the Chief Executive Officer to:

Serve notice pursuant to the Local Government (Miscellaneous Provisions) Act 1960 on property owners with awnings requiring remedial work as identified by staff, where they have failed to act on earlier instruction, and
Take legal action, where required, to enforce the terms of the notices served in keeping with item (1) above.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.2 SC – 3/03/08 – Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 202, (Nos. 1-5) Troy, Bassendean: Owner/Applicant: Department of Housing & Works (Ref: WAPC 134676 –Michael Whitbread, Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

OCM – 10/03/08 MOVED Cr Merfield, Seconded Cr Pule, that Council accepts the principle of the owners of Lot 202 No. 1-5 Troy Street , Bassendean, paying to Council a sum that represents the value of providing open space on site, subject to compliance with the provisions of Sections 153, 154 and 155 of the Planning and Development Act 2005.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.3 SC – 4/03/08 – Data Warehouse – Lot; 884 (No. 22) McDonald Crescent, Bassendean – Owner: Jamie Bekker; Applicant: Allerding Associates (Ref: 2007-68 – Michael Whitbread, Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3.

OCM - 11/03/08 MOVED Cr Merfield, Seconded Cr Pule, that Council grants planning consent for development of a data warehouse facility at Lot 884 (No.22) McDonald Crescent, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works.

2. Any security fencing shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated.

3. No products, goods or materials are to be stored outside of the building, unless in a designated area approved by Council for this purpose (Development Control Unit).

4. The first 2-metres metres of the site being landscaped to the satisfaction of Council (Development Control Unit).

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans.

6. The Macdonald Crescent street verge adjacent to the lot 884 being landscaped and maintained to Council's satisfaction (Development Control Unit).

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described.

8. The landscaped areas being developed in accordance with the approved plan and maintained thereafter for a minimum period of 12 months (Development Control Unit).

9. Provision and maintenance of a total of 8 paved car parking spaces measuring 5.5m x 2.5m including a single disabled driver bay, and clearly marked on the ground, with 6m wide paved access ways.

10. The owner shall provide and construct to the satisfaction of the Town an additional on site car parking bays to a maximum of 16 car parking bays for the proposed data storage land use if in the opinion of the Council, such bays are required.

11. Signage to the site shall be limited to those indicated on the approved plan and any additional signs being subject to a separate application.

12. The land-use is restricted to date storage with incidental office /repair facilities Any proposed changes to the use of the site will required Council’s planning consent.

13. The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site.

14. The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services, unless the applicant has entered into an agreement with Council to comply with those conditions within a specified period.

CARRIED BY AN ABSOLUTE MAJORITY 8/1

Crs Klein, Gangell, Stubbs, Merfield, Butler, Elgar, Piantadosi and Pule voted in favour of the motion. Cr Brinkworth voted against the motion.

10.1.4 SC – 5/03/08 – Proposed Five Single Storey Grouped Dwellings - Lots 296 & 297 (Nos. 134 & 142) Whitfield Street, Bassendean – Owners: JP CM & SJ Rose – Applicant: Dale Alcock Homes Pty Ltd (Ref: DA2007-59 – Michael Whitbread, Senior Planning Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

OCM - 12/03/08 MOVED Cr Butler, Seconded Cr Pule, that Council grants planning consent for proposed five single storey group dwellings at Lots 296 & 297; (Nos. 134 & 142) Whitfield Street, Bassendean, subject to the following conditions:

a) The street number being prominently displayed at the front of the development;

b) The issue of a building licence prior to the commencement of any on-site works;

c) The provision of an externally accessed storage unit, of not less than 4 square metres internal measurement, for each dwelling to be constructed of the same materials as the main dwelling;

d) All vehicle access ways and hardstand areas shall be paved and drained to the satisfaction of Council (Development Control Unit) prior to the occupation of the development;

e) The external face of the boundary walls shall be finished to the satisfaction of the Manager Development Services;

f) Details of the retaining walls shall be included in the working drawings and designed to Council’s satisfaction (Building Surveyor);

g) A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

h) The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods, which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

i) The landscaped areas being developed in accordance with the approved plan and maintained thereafter for a minimum period of 12 months following completion of the development and occupation of the dwellings (Development Control Unit);

j) The overspill shall be battered, stabilized and landscaped to the satisfaction of the Manager Development Services and maintained thereafter for a minimum period of 12 months following completion of the development and occupation of the dwellings;

k) In the event that the large tree adjoining the site is to be retained the adjacent south western corner of the subject lot shall be truncated and retained to preserve this tree to the satisfaction of the Manager Development Services.

l) The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services;

m) The provision of letterboxes in materials to complement the development to the satisfaction of Council (Manager Development Services).

n) All fencing visible from a street and/or public open space at the rear of the site shall be of masonry and/or timber construction and shall comply with Council’s Local Law Relating to Fencing 2005.

o) Prior to the issue of a building licence, the submission of a construction management plan to the satisfaction of the Manager Development Services which shall include, but is not limited to, the following matters:

a) staging and construction times;

b) dust management & suppression;

c) noise management;

d) vibration management;

e) communication procedures & complaint resolution;

p) The final subdivision of the site into individual survey strata lots shall only be cleared by the Town following the completion of the dwellings and related conditions of approval to the satisfaction of the Manager Development Services.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.5 Proposed Secondary Street Fencing Lot 10 (No.5) Whitfield Street, Bassendean, Owner: Taal Pty Ltd (Ref: WHIT5: Michael Whitbread; Senior Planning Officer)

This item was withdrawn from the Agenda as the owners have agreed to put in pine-lap fencing rather than colour-bond sheet fencing that was originally opposed.

10.1.6 SC – 6/03/08 – Supply of Contract Personnel – Labour Hire - RFT CC023/2007-08 (Ref: HR/Contrng/2 – Ken Cardy, Contracts & Support Services Coordinator, Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Pule, Seconded Cr Butler, that:

1. Council appoints IPA Personnel Pty Ltd, Select Industrial, Lo-Go Appointments WA and Drake Australia Pty Ltd as the panel of suppliers for the Supply of Contract Personnel – Labour Hire to the Town Bassendean in accordance with the specifications, and terms and conditions of RFT CC023/2007-08 Supply of Contract Personnel – Labour Hire for the period 1 April 2008 – 30 June 2010;

2. Council delegates to the CEO the authority to exercise the option under the contract to negotiate for a one (1) year extension of each individual contract beyond the nominal expiry date of 30 June 2010.

CARRIED UNANIMOUSLY 9/0

At the Standing Committee meeting, the Manager Asset Services undertook to provide a response to the OCM on why Select has been recommended when their figures have almost doubled from year 2 to 3.

As a result, the following additional information was provided.

Comments

During consideration of the report on this item presented to the Standing Committee on 18 March 2008, Cr Pule queried the price schedule submitted by Select Industrial. In particular he noted that the calculations for the GST inclusive rate was at least double that of the GST exclusive rate. MAS advised that he would seek clarification of this from Select Industrial and provide advice to Council.

The Town’s Contracts and Support Services Coordinator has queried this apparent anomaly with Select Industrial. They have advised that following a review of their rates submission against the tender request, that they have misinterpreted the administration fee, and that they have submitted their rates without consideration for the on-costs.

Select Industrial has submitted a revised schedule of rates as follows:

Revised Rates

ME Award Classification	Year 1 Admin Fee Ex GST	Year 1 Admin Fee Inc GST	Year 2 Admin Fee Ex GST	Year 2 Admin Fee Inc GST	Year 2 Admin Fee Ex GST	Year 2 Admin Fee Inc GST
Level 3	$7.79	$10.80	$8.04	$11.07	$8.28	$11.34
Level 4	$7.98	$11.06	$8.23	$11.34	$8.49	$11.62
Level 4a	$8.19	$11.36	$8.45	$11.65	$8.72	$11.93
Level 5	$8.33	$11.54	$8.59	$11.84	$8.86	$12.13

It should be noted that the revised schedule of rates submitted by Select is still incorrect inasmuch as the GST inclusive price has been calculated at a rate greater than 10%.

Under the Local Government (Functions and General) Regulations 1996 a local government may only make a variation of requirements before entering into a contract however, the variation must be minor and must be in relation to the actual goods or services to be provided.

Council Officers do not consider the revised schedule of rates provided by Select Industrial qualify as a minor variation under this clause. Acceptance of the revised schedule of rates may expose Council to legal action by one or more of the unsuccessful Tenderers.

Select Industrial, by their own admission, has misinterpreted the Requirements of the Tender. Furthermore, they have acknowledged in an email to Council Officers that they realise their error may put their submission in jeopardy and that they may no longer be considered for the panel contract. It is on this basis that Council Officers submit the following Alternate Recommendation for the consideration of Council.

The alternate recommendation removes Select Industrial from the original list of contractors recommended for the panel contract.

The Manager Development Services left the Chamber, the time being 7.35pm.

COUNCIL RESOLUTION – ALTERNATE OFFICER RECOMMENDATION – ITEM 10.1.6

OCM – 13/03/08 MOVED Cr Pule, Seconded Cr Butler, that:

Council appoints IPA Personnel Pty Ltd, Lo-Go Appointments WA and Drake Australia Pty Ltd as the panel of suppliers for the Supply of Contract Personnel – Labour Hire to the Town Bassendean in accordance with the specifications, and terms and conditions of RFT CC023/2007-08 Supply of Contract Personnel – Labour Hire for the period 1 April 2008 – 30 June 2010; and
Council delegates to the CEO the authority to exercise the option under the contract to negotiate for a one (1) year extension of each individual contract beyond the nominal expiry date of 30 June 2010.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

POINT 2 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATED SOME POWERS AND DUTIES TO THE CEO.

10.1.7 SC – 7/03/08 – Supply & Delivery of 12 Seater Commuter Bus with a single front seat and disable access rear mounted wheelchair hoist - RFT CC024/2007-08 – (Ref: PLES/TENDNG/7– Ken Cardy, Contracts & Support Services Coordinator, Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

OCM - 14/03/08 MOVED Cr Pule, Seconded Cr Butler, that Council appoints Skipper Trucks as the supplier for the delivery of one 12 Seater Commuter Bus with a single front seat and disable access rear mounted wheelchair hoist to the Town of Bassendean in accordance with the specifications, and terms and conditions of “RFT CC0024/2007-08 Supply & Deliver one 12 Seater Commuter Bus with a single front seat and disable access rear mounted wheelchair hoist”.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.8 SC – 8/03/08 – Sports Achievement Awards (Ref: COMR/AWADP/4 - Travis Moore, Recreation Development Officer & Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

OCM - 15/03/08 MOVED Cr Brinkworth, Seconded Cr Pule, that Council:

Award Town of Bassendean Sports Achievement Awards to the four junior nominees detailed within the confidential attachment that meets the eligibility criteria at the proposed increased monetary amount; and
Adopts the amended Sports Achievement Awards Policy as follows:

1.6.3 SPORTS ACHIEVEMENT AWARD - TOWN OF BASSENDEAN

OBJECTIVES

To foster the continued involvement of residents in the pursuit of excellence within their chosen field of endeavour;

To recognise ongoing commitment of individuals to their chosen field of endeavour;

To raise the awareness of the community of the achievements of the awardees living within their community;

To provide a cash incentive award in acknowledgement of the individual's endeavours; and

To provide a certificate as a memento for the individual awardees.

POLICY

These awards are provided to recognise and encourage individuals for their efforts in their chosen field of sport at a minimum level of state representation.

Nominations will be accepted within the category of sport for any field pursued;

No more than one award shall be made in any one category, being Junior and/or Senior, to any one person in any one year.

All nominees must be residents of the Town of Bassendean at the time of nomination;

Awards shall be presented on the following basis:

Junior - $250 cash incentive award and certificate.

Senior - $150 cash incentive award and certificate.

APPLICATION

Nominations shall be submitted on the official Council nomination form;

Awards will be made within the following categories:

Junior - under 18 years of age as at the time of nomination.

Senior - 18 years of age or older as at the time of nomination.

Nominations may be submitted by individuals and/or organisations.

Nominations shall be called for on a bi-annual basis in April and October, with nominations closing on the last Friday in February and August respectively.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

The Manager Development Services returned to the Chamber, the time being 7.37pm.

10.1.9 SC – 9/03/08 – BIC Road & Car Park Construction - RFT CC028-2007/08 (Ref: PARE/TENDNG/8 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Pule, Seconded Cr Merfield, that Council:

Delegates to the CEO the power to award Tender CC028-2007/08, for the construction of a road and additional car parking at the BIC Reserve, to the Tenderer he considers to be the most advantageous to Council; and
Acknowledges that advice and costings on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin.

CARRIED UNANIMOUSLY 9/0

The following additional information was provided.

The Manager Asset Services left the Chamber, the time being 7.43pm.

Comments

Tenders for the construction of the BIC road and car park closed at 2.00pm on Tuesday, 25 March 2008. Only three submissions were received, all of which exceeded the budget allocation of $90,000. Offers ranged from $105,956 to $162,885. A full assessment of the Tenders has yet to be completed.

To enable the construction works to be completed this financial year it is imperative that the Contract is awarded as soon as possible. It is on that basis that Council Officers are submitting an alternative Officer Recommendation that, if passed by Council, will provide the CEO with delegated authority to award the Tender 20% over the budget allocation of $90,000.

The Tender will only be awarded to the cheapest Tenderer if they have submitted a conforming Tender and the evaluation panel considers it is the most advantageous to Council.

COUNCIL RESOLUTION – ALTERNATE OFFICER RECOMMENDATION – ITEM 10.1.9

OCM - 16/03/08 MOVED Cr Pule, Seconded Cr Merfield, that Council:

1. Delegates to the CEO the power to award Tender CC028-2007/08, for the construction of a road and additional car parking at the BIC Reserve, to the Tenderer he considers to be the most advantageous to Council;

2. Delegates to the CEO the power to award Tender CC028-2007/08, for the construction of a road and additional car parking at the BIC Reserve to a value not to exceed 20% over the allocated budget; and

3. Acknowledges that advice and costings on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

POINTS 1 AND 2 WERE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS THEY DELEGATED SOME POWERS AND DUTIES TO THE CEO.

10.1.10 SC – 10/03/08 – Alf Faulkner Hall – New Public Toilet and Roof (Ref: COUP/MAINT/3 – Ian McDowell, Manager Asset Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

OCM - 17/03/08 MOVED Cr Pule, Seconded Cr Butler, that Council:

1. Delegates to the CEO the power to award the Tender or Tenders that he considers to be the most advantageous to Council for the following works:

a. the provision of a public toilet under the main roof of Alf Faulkner Hall; and

b. the provision of a new roof for Alf Faulkner Hall; and

2. Acknowledges that advice on the assessment and awarding of the Tender will be provided to Council through the weekly bulletin.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

POINT 1 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATED SOME POWERS AND DUTIES TO THE CEO.

10.1.11 SC – 11/03/08 – Community Cultural & Arts Facilities Fund (Ref: GRSU/PROGM/7 – Patrick Quigley, Manager Leisure Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

OCM - 18/03/08 MOVED Cr Pule, Seconded Cr Merfield, that Council:

1. Supports a funding application being submitted to the Department of Culture and Arts, under the August 2008 or April 2009 round of its Community Cultural & Arts Facilities Fund, and requests the maximum one third financial contribution to undertake cultural facilities upgrades for Alf Faulkner Hall comprising: fixed (foldaway) tiered seating, theatre lighting and theatre curtain; and

2. Considers allocating funds within the 2009/10 Council Budget to undertake the project.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.12 SC – 12/03/08 – Proposed Outline Development Plan Lot 100 No 2- 4 Railway Parade Bayswater (Ref: LUAP/PLANNG/4 – Brian Reed, Manager Development Services.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.12

OCM - 19/03/08 MOVED Cr Stubbs, Seconded Cr Butler, that the City of Bayswater and the Planning Group be advised that The Town of Bassendean, supports the proposed Outline Development Plan for lot 100 No2 – Railway Parade subject to

1 A revised traffic Assessment Report, being prepared taking account of:

a) It appears unlikely that through access via Wick Street can be achieved; and

b) Council no longer intends to provide a roundabout at the junction of Collier Road and Jackson Street during the current year.

2 Wicks street and Vincent Street being constructed and drained at the subdividers cost to the specifications of the Town of Bassendean

Consideration should be given in the design of the sewer extension to the possibility of the sewer being utilised to pick up the unsewered portion of the Bassendean Industrial area.
Consideration should be given to the retention of existing trees close to the common boundary of the Town of Bassendean.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.13 SC – 13/03/08 – Potential for the use of a redevelopment authority to implement the Town Centre Area strategy (Ref: LUAP/PLANG2 – Brian Reed, Manager Development Services.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

OCM - 20/03/08 MOVED Cr Butler, Seconded Cr Pule, that the possible use of a redevelopment authority or the proposed Land Development Agency be further considered by Council following completion of the Bassendean Town Centre Feasibility Study.

CARRIED UNANIMOUSLY 9/0

The Manager Asset Services returned to the Chamber, the time being 7.46pm.

10.1.14 SC – 14/03/08 – Notice of Motion and Update Pyrton Site (Ref: LOR60 - Gary Evershed, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

OCM - 21/03/08 MOVED Cr Pule, Seconded Cr Merfield, that Council advises the State Government that it:

1. Supports the development by the State Government, in consultation with Council, of a refreshed structure plan based on the previously endorsed July 2004 Plan which includes approximately 12% for housing for further consideration;

2. Supports further discussions with the State Government on the future vesting of the site with the Town of Bassendean, Whiteman’s Park or as part of a Swan Helena River Regional Park managed by the Conservation Commission, and

3. Will only consider vesting in the Town of Bassendean if:

Sufficient funds are raised from land sales to meet the cost of the full rehabilitation and development of the Pyrton site as well as generating sufficient rates income to meet the recurrent expenses of managing the site for the benefit of current and future generations;

The Town reserving the right to withdraw from this “in principle” agreement at any time, should it feel that the interests of the residents and ratepayers are not being served.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.15 SC – 15/03/08 – Nomination of an Elected Member to the Swan River Trust’s River Protection Strategy Advisory Committee (Ref: GOVR/LREGLIA/13 – Gary Evershed, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

OCM - 22/03/08 MOVED Cr Stubbs, Seconded Cr Pule, that Council:

Appoints Councillor Pule as its delegate to the Swan River Trust’s River Protection Strategy Advisory Committee; and
Appoints Councillor Butler as its deputy delegate to the Swan River Trusts’ River Protection Strategy Advisory Committee,

for a term ending at the Local Government elections in October 2009.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.16 SC – 16/03/08 – Community Representatives on Council Committees (Ref: GOVN/CCLMEET/6 – Graeme Haggart, Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16.

OCM - 23/03/08 MOVED Cr Brinkworth, Seconded Cr Butler, that Council adopts the following policy:

RECRUITING COMMUNITY MEMBERS TO COUNCIL COMMITTEES

OBJECTIVE

To attract diversified and broadly representative community members and local community groups to Council Committees.

Council recognizes the value to the community of decision making involving representatives of the community the decisions impact.

STRATEGY

The following principles will be adhered to in order to attract suitable nominations to Committees from community members and community groups:

Promotional strategies will be used that provides clear understanding and reasonable notice to all individuals or community groups who may wish to nominate for a vacancy on a Committee.

Sufficient time will be provided to allow nominations to be made.

Council will appoint nominees who reside in the Town or are members of community groups that operate in the Town.

Where there more than the required number of nominations is received, preference will be given to members of different local community groups.

The process will be conducted fairly and without bias and Council will make appointments based on the quality of the nomination.

APPLICATION

Responsibility for the implementation of this policy rests with all staff facilitating Committees of Council, Committee members who are recommending on appointments and Councillors. The policy is to be reviewed every three years.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.17 SC – 17/03/08 – EMRC Regional Development Projects 2008/09 Budget Proposals (Ref: Govr/Lreglia - Mike Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

OCM-24/03/08 MOVED Cr Pule, Seconded Cr Stubbs, that Council considers in the 2008/09 financial year budget the following projects and their respective amounts as a contribution to the Eastern Metropolitan Regional Council:

Regional Tourism Development Project $10,547
Manage Cities for Climate Protection Plus
Program and Greenhouse Action Plan 2008/09 $15,100
Manage Milestone 4 of the Water Campaign $9,100
Environmental Services $65,000
EMRC Risk Management Service $34,400

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.18 SC – 18/03/08 – 2007/08 Budget Review (Ref: G048 – Michael Costarella, Director of Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

OCM - 25/03/08 MOVED Cr Butler, Seconded Cr Merfield, that Council adopt the 2007/08 revised Budget in accordance with the list of amendments incorporating an amended surplus of $21,529 as follows:

CARRIED BY AN ABSOLUTE MAJORITY 9/0

ITEM 10.1.18 WAS PASSED BY AN ABSOLUTE MAJORITY VOTE.

10.1.19 SC – 19/03/08 – Audit & Risk Management Committee Meeting held on 13 February 2008 (Ref: G1117 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

OCM - 26/03/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that Council:

Endorses the adjustments made to the adopted 2007/08 Council Budget, as listed in the Audit & Risk Management Committee Minutes of 13 February 2008;
Adopts the Compliance Audit Return 2007 for the period 1 January to 31 December 2007 as attached to the Audit and Risk Management Committee Minutes of 13 February 2007; and
Receives the report on a meeting of the Audit & Risk Management Committee held on 13 February 2008.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.20 SC – 20/03/08 – Bassendean Local Emergency Management Committee Meeting held on 20 February 2008 (Ref: G0525 – Graeme Haggart, Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

OCM-27/03/08 MOVED Cr Brinkworth, Seconded Cr Butler, that:

1. Council considers the allocation of $3,000 in the draft 2008/2009 budget to conduct a recovery exercise in the fourth quarter of 2008;

2. Council prepares and submits an application for AWARE Program Grant scheme funding to cover salaries, administration costs and implementation project costs of the treatment strategies for the Town’s highest profile risk - river flooding; and

3. The report on a meeting of the Bassendean Local Emergency Management Committee held on 20 February 2008 be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.21 SC – 21/03/08 – Access and Inclusion Committee Meeting held on 5 March 2008 (Ref: G084.10 – Graeme Haggart Director Community Development)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

OCM - 28/03/08 MOVED Cr Brinkworth, Seconded Cr Pule, that:

1. Council amends the Committee Instrument of Appointment and Delegation by including the words “and Council Committees” after “Council” in Committee Objective 3.1; and

2. The report on a meeting of the Access and Inclusion Committee held on 5 March 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.22 SC – 22/03/08 – Economic Development Advisory Committee Meeting held on 5 March 2008 (Ref: G0443 – Brian Reed, Manager Development Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.22(a)

OCM - 29/03/08 MOVED Cr Butler, Seconded Cr Pule,

1. That the report on a meeting of the Economic Development Committee meeting held on 5 March 2008, be received.

2. That the Town, in partnership with the Community Cultural Planning Network, examines the feasibility of establishing a regular arts and crafts makers’ market within the Town Centre, and provides a report back to Council with the findings.

3. That Council amends the Economic Development Advisory Committee’s Instrument of Appointment and delegation as follows:

4.0 MEMBERSHIP
The Mayor of the Bassendean Town Council is entitled to be a member of the Committee if the Mayor indicates a desire to be appointed to the committee at a meeting when Councillors and other members are being appointed to the committee. (See Act Section 5.10)
Three Councillors of the Town of Bassendean;
Two representatives from the Town of Bassendean Industrial Area;
One representative from Hawaiian Investments;
One representative from Swan Districts Football Club;
One representative from small business in the Old Perth Road precinct;
One representative from major commercial landholders in the Town;
Manager of the Small Business Centre East Metro;
A representative of the North East Metropolitan Chamber of Commerce; and
Two interested community members running a business.

The Town of Bassendean will provide technical advice and secretarial and administrative support through the Chief Executive Officer.

7.0 QUORUM

The Quorum for a meeting shall be 5 of the number of offices. A decision of the Committee does not have effect unless a simple majority has made it.

At the Standing Committee meeting, the officer recommendation was accepted however it was considered that interested community members should be increased to two members, and the reference to the member of the North East Metropolitan Chamber of Commerce should refer to a representative rather than the Chief Executive Officer.

4. That the Economic Development Advisory Committee endorses the Traders’ Forum proposal.

CARRIED BY AN ABSOLUTE MAJORITY 9/0

ITEM 10.1.22 WAS PASSED BY AN ABSOLUTE MAJORITY AS IT REDUCED THE NUMBER OF MEMBERS THAT CONSTITUTES A QUORUM OF A COMMITTEE.

Cr Brinkworth disclosed an interest affecting impartiality as her husband is an office bearer with the Australian Historic Railway Museum and left the Chamber, the time being 7.58pm.

Cr Merfield left the Chamber, the time being 7.58pm.

COUNCIL RESOLUTION – ITEM 10.1.22(b)

OCM - 30/03/08 MOVED Cr Elgar, Seconded Cr Butler that Council thanks Mrs Phillippa Rogers for her excellent presentation on the Australian Railway Historical Museum and notes the Association’s future challenges and opportunities including the pressing need for land and secured future funding.

CARRIED 7/0

Cr Brinkworth returned to the Chamber, the time being 8.00pm.

10.1.23 SC – 23/03/08 – Local Studies Collection Management Committee Meeting held on 6 March 2008 (Ref: Govn/CCLMEET/3 – Allan Caddy, Manager Library & Information Services))

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23

OCM - 31/03/08 MOVED Cr Brinkworth, Seconded Cr Butler, that the report on a meeting of the Bassendean Local Studies Collection Management Committee held on 6 March 2008 be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.24 SC – 24/03/08 – Financial Statements for the Period Ended 29 February 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.24

OCM - 32/03/08 MOVED Cr Butler, Seconded Cr Brinkworth, that:

1. The Financial Reports for the period ended 29 February 2008, be received:

2. The Investment Report for the period ended 29 February 2008, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $386,469.67 for the period to 29 February 2008, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $121,159.19 as at 29 February 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.25 SC – 25/03/08 – Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

Regulations 11, 12 and 13 of the Local Government (Financial Management) Regulations 1996 requires payments made to be presented to Council and recorded in the Minute Book.

Accordingly, cheques drawn and EFT payments made for the period to 29 February 2008, as presented in the attachment sent under separate cover, are presented in accordance with the following recommendation.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.25

OCM - 33/03/08 MOVED Cr Stubbs, Seconded Cr Brinkworth, that vouchers:

82011 - 82103 Municipal Fund – Commonwealth Bank

5755 – 5782 Trust Fund

1574 - 1817 Municipal Fund – EFT Vouchers

totalling $956,631.21 be passed for payment.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.26 SC – 26/03/08 – Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)

A table detailing the Manager Development Services planning decisions under Delegated Authority since those reported to the last meeting was submitted to the Committee for information.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.26

OCM - 34/03/08 MOVED Cr Merfield, Seconded Cr Pule, that Council notes the decisions made under delegated authority by the Manager Development Services.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.27 SC – 27/03/08 – Councillors Information Workshop held on 26 February and 4 March 2008 (Ref: G0444 – Gary Evershed, Chief Executive Officer)

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.27

OCM - 35/03/08 MOVED Cr Brinkworth, Seconded Cr Pule, that the notes of the Councillors Information Workshops held on 26 February and 4 March 2008, be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.28 SC – 28/03/08 – Councillors Information Workshop held on 11 March 2008 for WALGA Systemic Sustainability Study (Ref: G0444 – Gary Evershed Chief Executive Officer

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.28.

OCM - 36/03/08 MOVED Cr Merfield, Seconded Cr Pule, that Council:

1. Receives the report on the Councillor Information Workshop on the WALGA Systemic Sustainability Study held on 11 March, and

2. Prepares a draft submission by 4 April to be distributed to Councillors for comment and feedback to the CEO by 11 April and that the CEO finalises the submission for lodgement to WALGA on 15 April.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.29 SC – 29/03/08 – Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented each month detailing the status of Council resolutions.

A table detailing those resolutions of the Council that are currently in the process of being implemented was submitted to the Committee for information.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.29

OCM - 37/03/08 MOVED Cr Pule, Seconded Cr Merfield, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

Cr Merfield returned to the Chamber, the time being 8.00pm.

10.1.30 SC – 30/03/08 – Calendar for April 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

A calendar of events for April 2008 was submitted to the Committee for consideration.

An amendment was made to the Calendar to include the Sculpture Park Exhibition Launch on Tuesday 1 April 2008 at 1.00pm.

Cr Elgar requested that the East Metropolitan Small Business meeting dates be included in future Calendars.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.30

OCM - 38/03/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that the Calendar for April 2008 be adopted as amended.

CARRIED UNANIMOUSLY 9/0

10.1.31 SC – 31/03/08 – Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

A report on the use of the Common Seal for the reporting period was submitted to the Committee for information.

COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.31

OCM-39/03/08 MOVED Cr Brinkworth, Seconded Cr Pule, that the report on the use of the Common Seal during the reporting period be received.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.32 SC – 32/03/08 – Notice of Motion – Cr Pule

Cr Pule has advised in writing that he wishes to move the following motion at this meeting:

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.32

OCM - 40/03/08 MOVED Cr Pule, Seconded Cr Brinkworth, that a report be prepared for consideration in the 2008 budget deliberation to introduce an Indigenous Trainee scheme of up to five trainees for a one-year traineeship in bushland remediation work to complete a Certificate II in Horticulture, and to seek partnerships of this scheme with TAFE, Federal Government Department of Education, Employment and Workplace Relations Structured Training and Employment Program, in partnership with the Town of Bassendean, Jobs Australia, MEGT Australian Apprenticeship Centres and enter into consultations with the relevant Indigenous Bodies.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

10.1.33 SC – 33/03/08 – Notice of Motion – Cr Stubbs

Cr Butler disclosed an impartiality interest in this item as her husband is employed by a business in the Town with a sign but advised of her belief that she is able to vote on this item objectively and without bias.

Cr Stubbs has advised in writing that she wishes to move the following motion at this meeting:

At the Standing Committee meeting, the Chief Executive Officer advised that Cr Stubb’s Notice of Motion would require a revocation motion.

The Local Government Regulations prescribe that a motion to revoke or change a previous decision of the Council must first be supported by at least one third of the number of members of the Committee.

At the Standing Committee meeting, Crs Stubbs, Merfield and Brinkworth indicated in writing that they were prepared to rediscuss the matter.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.33

OCM - 41/03/08 MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council receives a report concerning the deferring of any further action in relation to signs in thoroughfares until the relevant Local Law is reviewed later this year”

CARRIED 5/4

Crs Brinkworth, Stubbs, Merfield, Butler and Piantadosi voted in favour of the motion. Crs Klein, Gangell, Elgar and Pule voted against the motion.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Mr Don Yates, 10 Thompson Road, Bassendean

Mr Yates referred to item 10.1.9 and expressed the view that spending $100,000 on a road prior to the feasibility study being completed is premature.

Mr Yates corrected Council on the correct name for the railway museum as being Australian Railway Historical Society WA Division.

Mr Yates further expressed the view that if the Australian Railway Historical Society WA Division submit to the Town for a large sign within their property, Council should consider this with open eyes as it could add to the Society’s financial viability.

The Mayor confirmed that Council would always consider such a request with open eyes.

He further advised that the Museum is built on acid sulphate soil and that the displays are slowly being eaten away. He asked Council to consider sealing the property as it could also be causing health issues for the volunteers.

Mr Yates thanked Council for having the potholes in Railway Parade filled in, however asked if there is further infill to take place or will they be hot mixed.

The Manager Asset Services took this question on notice.

Mr Yates referred to the promise of a bus embayment on the North side of Railway Parade and asked if an allowance has been considered for this in the budget.

The Manager Asset Services advised that following investigation, this area was deemed to have insufficient space for a bus embayment.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

Cr Gangell advised that he proposes to submit the following Notice of Motion in writing to the CEO before the next Standing Committee meeting.

“That Council receives a report outlining the feasibility of expanding the current Council Policy, of a free verge tree for ratepayers, to allow ratepayers the opportunity of collecting 2 free trees per ratepayer, per year, to be used for their own personal use from the Council depot.”

14.0 CONFIDENTIAL BUSINESS

COUNCIL RESOLUTION – ITEM 14.0

OCM - 42/03/08 MOVED Cr Pule, Seconded Cr Elgar, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.32pm.

CARRIED UNANIMOUSLY 9/0

All members of the public were excluded from the Chamber, the time being 8.32pm.

The CEO and the Manager Corporate Services left the Chamber, the time being 8.32pm.

The CEO returned to the Chamber, the time being 8.33pm.

14.1 SC – 34/03/08 – Report on the feasibility of using the former Eden Hill Shopping Centre site as a permanent replacement for the Midland Military Markets (Ref:A3714 - Brian Reed, Manager Development Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (e) (iii) of the Local Government Act as the officer report discussed information about the business, professional, commercial or financial affairs of a person.

The Manager Corporate Services returned to the Chamber, the time being 8.35pm.

The Manager Community Development left the Chamber, the time being 8.37pm and returned at 8.39pm.

The Manager Asset Services left the Chamber, the time being 8.42pm and returned at 8.45pm.

It was noted that although Councillors Gangell and Elgar’s names appeared on the Petition received earlier on this matter, both Councillors had not given permission and were unaware that their names had been included.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.1

OCM - 43/03/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that Council receives the report on the feasibility of using the former Eden Hill Shopping Centre site as a permanent replacement for the Midland Military Markets, and takes no further action in the matter.

CARRIED 5/4

Crs Klein, Brinkworth, Stubbs, Merfield and Butler voted in favour of the motion. Crs Gangell, Elgar, Piantadosi and Pule voted against the motion.

14.2 SC – 35/03/08 – Swan Districts Football Club Inc Licence Agreement (Ref: Graeme Haggart, Director Community Development)

This item was considered with members of the public excluded from the Chamber under Section 5.23, (2) (e) of the Local Government Act 1995, as information of a commercial nature was discussed in the officer report.

COMMITTEE RECOMMENDATION – ITEM 14.2

MOVED Cr Pule, Seconded Cr Butler, that Council:

Instructs its Solicitors to draft a new Licence Agreement for the use of Steel Blue Oval Bassendean by the Swan Districts Football Cub inc that includes:

A 5 year Term with a 5 year option, commencing with the 2008 season;
The Licence Period being defined as being from the commencement of any WAFL preseason competition to the date of the Grand Final each year over the Term of the Licence’
The Club cannot unreasonably veto use of the the venue by the Town for its purposes during the Licence Period, including for the conducting of music festivals in the period prior to the home and away season commencing;
Where the Town uses the venue for its own purposes during the Licence Period, reasonable alternative facilities will be provided to the Club at no cost;
Council may consider financial compensation to the Club wher the Club can prove use by the Town during the Licence Period for its own purposes has resulted in a financial loss by the Club;
An annual revaluation of the Licence fee be retained that applies the existing fee setting formula, but that incorporates actual operational costs borne by the Town in the previous year and builds in capacity to on-change actual utility costs;
A disputes resolution cause be added;
Reference to the Guildford Road Ticketing Booth be removed from the Agreement;
The facility/turf standards be defined and provided as attachment to the Agreement;
The Naming Rights Agreement be an attachment to the Agreement;
A “sunset” clause be installed that allows the Town to null and void the Agreement should implementation of the Town Centre Area Strategy actions at the Steel Blue Oval Bassendean commence during the Licence Period, and
Any other inclusions or amendments as recommended by the Town’s Solicitor.

Advises the Club of the process, and that half the cost of drawing up the new Agreement will be passed to the Club.

Cr Piantadosi left the Chamber, the time being 9.10pm.

Cr Gangell and The Manager Development Services left the Chamber, the time being 9.11pm

Crs Gangell and Piantadosi returned to the Chamber, the time being 9.15pm.

Cr Piantadosi left the Chamber, the time being 9.17pm and returned at 9.20pm.

The Manager Development Services returned to the Chamber, the time being 9.20pm.

A minor amendment was made to point c. to remove the word “music” and insert the words “pre-season competition” before the word “period” in the second last line, as highlighted in bold below.

Her Worship the Mayor agreed to separate Items e. and f. and vote on these independently.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.2(a)

OCM - 44/03/08 MOVED Cr Pule, Seconded Cr Butler, that Council:

Instructs its Solicitors to draft a new Licence Agreement for the use of Steel Blue Oval Bassendean by the Swan Districts Football Cub inc that includes:

A 5 year Term with a 5 year option, commencing with the 2008 season;
The Licence Period being defined as being from the commencement of any WAFL preseason competition to the date of the Grand Final each year over the Term of the Licence’
The Club cannot unreasonably veto use of the the venue by the Town for its purposes during the Licence Period, including for the conducting of festivals in the pre-season competition period prior to the home and away season commencing;
Where the Town uses the venue for its own purposes during the Licence Period, reasonable alternative facilities will be provided to the Club at no cost;
A disputes resolution cause be added;
Reference to the Guildford Road Ticketing Booth be removed from the Agreement;
The facility/turf standards be defined and provided as attachment to the Agreement;
The Naming Rights Agreement be an attachment to the Agreement;
A “sunset” clause be installed that allows the Town to null and void the Agreement should implementation of the Town Centre Area Strategy actions at the Steel Blue Oval Bassendean commence during the Licence Period, and
Any other inclusions or amendments as recommended by the Town’s Solicitor.

Advises the Club of the process, and that half the cost of drawing up the new Agreement will be passed to the Club.

CARRIED UNANIMOUSLY 9/0

AMENDMENT – COMMITTEE RECOMMENDATION – ITEM 14.2(b)

OCM - 45/03/08 MOVED Cr Pule, Seconded Cr Elgar, that financial compensation is limited to a maximum of $20,000 for any one Licence Period of the Lease.

LOST 2/7

Crs Elgar and Pule voted in favour of the motion. Crs Klein, Gangell, Brinkworth, Stubbs, Merfield, Butler and Piantadosi voted against the motion.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.2(b)

OCM - 46/03/08 MOVED Cr Pule, Seconded Cr Butler, that Council may consider financial compensation to the Club where the Club can prove use by the Town during the Licence Period for its own purposes has resulted in a financial loss by the Club;

CARRIED 8/1

Crs Klein, Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Piantadosi voted in favour of the motion. Cr Pule voted against the motion.

Cr Stubbs foreshadowed that point f. be substituted with the relevant Clause of the old Contract that relates to CPI.

Cr Gangell left the Chamber, the time being 9.58pm and returned at 10.00pm.

COMMITTEE RECOMMENDATION – ITEM 14.2(c)

OCM - 47/03/08 MOVED Cr Pule, Seconded Cr Butler, that an annual revaluation of the Licence fee be retained that applies the existing fee setting formula, but that incorporates actual operational costs borne by the Town in the previous year and builds in capacity to on-change actual utility costs;

LOST 4/5

Crs Merfield, Elgar, Piantadosi and Pule voted in favour of the motion. Crs Klein, Gangell, Brinkworth, Stubbs and Butler voted against the motion.

ALTERNATIVE MOTION – ITEM 14.2(c)

It was moved that the Licence fee be re-valued based on CPI plus 7% per annum for the next 5 year period, after which a further review is to take place.

During debate, a procedural motion was moved that the alternative motion be put and voted on.

OCM - 48/03/08 MOVED Cr Brinkworth, Seconded Cr Elgar that the motion be put.

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION – ITEM 14.2(c)

OCM - 49/03/08 MOVED Cr Butler, Seconded Cr Pule, that the Licence fee be re-valued based on CPI plus 7% per annum for the next 5 year period, after which a further review is to take place.

CARRIED 7/2

Crs Gangell, Brinkworth, Merfield Butler, Elgar, Piantadosi and Pule voted in favour of the motion. Crs Klein and Stubbs voted against the motion.

Her Worship the Mayor adjourned the meeting for a short recess, the time being 10.23pm.

Her Worship the Mayor reconvened the meeting, the time being 10.31pm. All Councillors and staff with the exception of Cr Gangell and the Director Coporate Services returned to the Chamber.

14.3 SC – 36/03/08 – Soundwaves Concert 2008 (Ref: R05.3 – Graeme Haggart, Director Community Development)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the officer report discussed details of a proposed a contract to be entered into.

Cr Gangell returned to the Chamber, the time being 10.33pm.

The Director Corporate Services returned to the Chamber, the time being 10.35pm.

Her Worship the Mayor, agreed to vote on item 3 separately.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.3(a)

OCM - 50/03/08 MOVED Cr Butler, Seconded Cr Merfield, that Council:

Receives the interim report on the conducting of the Soundwaves Festival held on 3 March 2008 at Steel Blue Oval Bassendean;
Withholds $17,000 from the bond as noise penalties for excessive noise limit breaches and turf reinstatement costs, as provided in the Licence Agreement;

CARRIED UNANIMOUSLY 9/0

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.3(b)

OCM - 51/03/08 MOVED Cr Butler, Seconded Cr Merfield, that Council enters into discussions with the promoters on holding a similar event in 2009 on the condition that noise levels do not exceed the contractual standards.

CARRIED 7/2

Crs Klein, Gangell, Stubbs, Merfield, Butler, Elgar and Pule voted in favour of the motion. Crs Brinkworth and Piantadosi voted against the motion.

14.4 SC – 37/03/08 – Proposed Restructure of Operational Services (Ref: G0417.11 – Gary Evershed, Chief Executive Officer)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the officer report discussed staffing issues.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.4

OCM - 52/03/08 MOVED Cr Stubbs, Seconded Cr Butler, that Council in accordance with Section 5.2 of the Local Government Act, amalgamates the Ranger Services and Health and Environmental Services Unit to create a new Business Unit to be known as the Health and Ranger Services Business Unit incorporating the following staffing positions:

Health and Ranger Services Business Unit Positions

Manager Health & Ranger Services (LGOA 8/9)

Environmental Health Officer (LGOA 6)

Environmental Health Officer – part time

Environment Officer – (EMRC Contracted)

Senior Ranger (LGOA 6/7)

2.5 x Rangers (LGOA 4)

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

14.5 SC – 38/03/08 – Asset Services Organisational Structure (Ref: CORM/ESTAB/1 – Simon Stewert-Dawkins, Director Operational Services & Ian McDowell, Manager Asset Services)

This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the officer report discussed staffing issues.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.5

OCM - 53/03/08 MOVED Cr Pule, Seconded Cr Brinkworth, that the Asset Services Business Unit’s structure be altered to:

Delete the position of Infrastructure Coordinator;
Create the position of Infrastructure Technical Officer under the control of the Engineering Officer; and
Increase the number of parks employees from 9 to 12.5.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-8/03/08 9/0

14.6 SC - 39/03/08 – Notice of Motion – Cr Butler

Disclosure of Interest: The CEO disclosed a financial interest in accordance with section 5.70 of the Act as the item relates to the CEO’s contract.

This matter was considered with members of the public excluded from the Chamber under Clause 5.23(2)(c) of the Local Government Act 1995 as a contract entered into or which may be entered into by the Local Government may be discussed.

Cr Butler has advised in writing that she wishes to move the following motion at this meeting:

At this juncture, the CEO directed all staff except the Minute Secretary to leave the Chamber.

With the exception of the CEO and the Minute Secretary, all staff left the Chamber, the time being 11.00pm and did not return.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.6

OCM - 54/03/08 MOVED Cr Butler, Seconded Cr Merfield, that Council forms a committee to review the CEO’s Performance Review Process and recommend to Council any improvements identified.

CARRIED 7/2

Crs Gangell, Brinkworth, Stubbs, Merfield, Butler, Elgar and Piantadosi voted in favour of the motion. Crs Klein and Pule voted against the motion.

14.7 SC – 40/03/08 – CEO Annual Remuneration Review (Ref: Gary Evershed, Chief Executive Officer)

Disclosure of Interest: The CEO disclosed a financial interest in accordance with section 5.70 of the Act as the advice given related to the CEO’s salary review, and left the Chamber, the time being 11.25pm.

Report Summary

The CEO’s contract of employment includes an annual review of salary
Information is provided for Council consideration in reviewing the CEO’s salary for 2008.
The CEO recommends a new policy be adopted for the payment of the Town’s CEO and future CEOs.

This matter was considered with members of the public excluded from the Chamber under Clause 5.23(2)(c) and (d) of the Local Government Act 1995, as the officer report discussed staffing issues.

COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 14.7

OCM - 55/03/08 MOVED Cr Klein, Seconded Cr Pule,

1. That the CEO be awarded an 8.5% increase in the base salary for the 2008 contract year.

2. That Council adopts the following Policy:

Setting of CEO Salaries

Objective

To establish realistic financial parameters within to remunerate the Town’s Chief Executive Officer taking into account the Salaries and Allowances Tribunal’s recommended salary ranges and the Town’s capacity to pay.

Policy

The Town’s Chief Executive Officer shall be paid an annual salary package based on the Salaries and Allowances Tribunal’s recommended salary package range for level five local governments. As a guide, the total remuneration package shall be negotiated at or near the bottom of the range for a new or inexperienced CEO or a CEO promoting from a lesser SAT level Council and using the midpoint of the salary range as a guide for the ceiling of the maximum salary for experienced CEOs.

Application

The Local Government Act specifies that a report made by the Salaries and Allowances Tribunal, under section 7A of the Salaries and Allowances Act 1975, containing recommendations as to the remuneration to be paid or provided to a CEO is to be taken into account by the local government before entering into, or renewing, a contract of employment with a CEO.

CARRIED 7/2

Crs Klein, Gangell, Brinkworth, Merfield, Elgar, Piantadosi and Pule voted in favour of the motion. Crs Stubbs and Butler voted against the motion.

OCM-56/03/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting proceeds with open doors, the time being 11.30pm.

CARRIED UNANIMOUSLY 9/0

As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 22 April 2008.

There being no further business, the Mayor closed the meeting the time being 11.30pm