Town of Bassendean: Minutes
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T
TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 26 FEBRUARY 2008, AT 7.00 PM
A Councillors’ Information Workshop was held at 5.45pm in relation to the CEO’s Performance Appraisal.
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
Her Worship the Mayor, Cr Klein, declared the meeting open and welcomed all those in attendance.
Youth Cultural (Arts) Achievement Award
The Mayor, Cr Klein, presented the 2007 Youth Cultural (Arts) Achievement Award to Ms Elise Mullan and extended her congratulations on behalf of Council.
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates asked if Council is aware of the safety and road engineering issues when the Pantec trucks leave Coles and Woolworths at the Bassendean Shopping Centre.
The Director Operational Services advised that he is not aware of the issues raised and asked that Mr Yates provide greater detail following the meeting.
Whilst Mr Yates acknowledged that it may be out of the Town’s scope, he asked if it could consider providing assistance to the Swan Districts Football Club at the exit of Guildford Road into its carparking area which he believes would add to the Club’s viability.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer referred to the Chamber’s sound system, expressing difficulty at hearing many of the Councillors during meetings, and asked if Council would consider upgrading it’s quality.
The Mayor advised that it would be a budget item and when last investigated was quoted at approximately $40,000.
The Director Community Development left the Chamber, the time being 7.05pm.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Present
Councillors
Her Worship the Mayor, Cr Tina Klein
Cr John Gangell, Deputy Mayor
Cr Anne Brinkworth
Cr Michelle Stubbs
Cr Chris Merfield
Cr Lynda Butler
Cr Mary Elgar
Cr Sam Piantadosi
Cr Gerry Pule
Officers
Mr Gary Evershed Chief Executive Officer
Mr Mike Costarella Director Corporate Services
Mr Simon Stewert-Dawkins Director Operational Services
Mr Graeme Haggart Director Community Development
Mr Ian McDowell Manager Asset Services
Mr Brian Reed Manager Development Services
Mrs Cathy Muraszko Minute Secretary
Apologies
Cr Elgar advised that she will be an apology for the next Standing Committee Meeting on 18 March 2008.
Cr Gangell advised that he will be an apology for the next Standing Committee Meeting on 18 March 2008.
Public
6 members of the public were in attendance.
Press
No member of the press was in attendance.
The Director Community Development returned to the Chamber, the time being 7.06pm.
5.0 CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting held on 29 January 2008
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM – 1/02/08 MOVED Cr Brinkworth, Seconded Cr Elgar, that the minutes of the Ordinary Council meeting held 29 January 2008, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM – 2/02/08 MOVED Gangell, Seconded Cr Pule, that the minutes of the Ordinary Council meeting held on 29 January 2008, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
5.2 Special Council Meeting held on 5 February 2008
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM – 3/02/08 MOVED Cr Gangell, Seconded Cr Pule, that the minutes of the Special Council meeting held 5 February 2008, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM – 4/02/08 MOVED Cr Gangell, Seconded Cr Brinkworth, that the minutes of the Special Council meeting held on 5 February 2008, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Mayor tabled a copy of the Swan Districts Football Club’s Annual Report for Councillors who had not already sighted a copy.
Nil
8.0 DECLARATIONS OF INTEREST
Cr Pule disclosed a proximity interest in writing in relation to item 10.1.1, 5 Year Bushland Reserve Management Manual as he resides opposite Gary Blanche Reserve.
Following an indication from Cr Piantadosi and Cr Merfield that they wished to disclose an interest during the course of the meeting, the CEO advised that only Declarations of Interest made prior to the meeting in writing may be raised at this time. If the declaration is verbal, it must be made by the Councillors immediately prior to the subject being discussed.
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
10.0 REPORTS
10.1 Standing Committee Meeting held on 19 February 2008
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(a)
OCM – 5/02/08 MOVED Cr Merfield, Seconded Cr Elgar, that the minutes of the Standing Committee meeting held on 19 February 2008, be received.
CARRIED UNANIMOUSLY 9/0
Standing Committee Minutes of 19 February 2008
The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 19 February 2008.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1(b)
OCM – 6/02/08 MOVED Cr Butler, Seconded Cr Gangell, that Council adopts en bloc the following recommendations of the Standing Committee of 19 February 2008, contained in the Ordinary Council Agenda – Items 10.1.2, 10.1.3, 10.1.5, 10.1.7, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22, 10.1.23 and 10.1.24:
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.2 |
10.2 |
Deep Sewerage in the Industrial Area |
SC – 3/2/08 |
Carried Unanimously 8/0 |
10.1.3 |
10.3 |
Sports Lighting Upgrade Steel Blue Oval, Bassendean |
SC – 4/2/08 |
Carried Unanimously 8/0 |
10.1.5 |
10.5 |
1 Surrey Street – Archaeological Excavation |
SC – 6/2/08 |
Carried Unanimously 8/0 |
10.1.7 |
10.7 |
State Black Sport Project 2006/07 – Proposed Roundabout for Collier Road, Jackson & Grey Streets Intersection |
SC – 8/2/08 |
Carried Unanimously 8/0 |
10.1.11 |
10.11 |
Establishment of a Budget Committee |
SC – 12/2/08 |
Carried Unanimously 8/0 |
10.1.12 |
10.12 |
Quarterly Reports for Quarter Ended 31 December 2007 |
SC – 13/2/08 |
Carried Unanimously 8/0 |
10.1.13 |
10.13 |
Forward Planning for Councillor Workshops for 2008 |
SC - 14/2/08 |
Carried Unanimously 8/0 |
10.1.14 |
10.14 |
General Meeting of Electors held on 5 February 2008 |
SC – 15/2/08 |
Carried Unanimously 8/0 |
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.16 |
10.16 |
Local Studies Collection Management Committee meeting held on 7 Feb 08 |
SC – 18/2/08 |
Carried Unanimously 8/0 |
10.1.17 |
10.17 |
Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 Feb 08 |
SC – 19/02/08 |
Carried Unanimously 8/0 |
10.1.18 |
10.18 |
Financial Statements for the Period Ended 31 January 2008 |
SC – 20/2/08 |
Carried Unanimously 8/0 |
10.1.19 |
10.19 |
Accounts for Payment |
SC – 21/02/08 |
Carried Unanimously 8/0 |
10.1.20 |
10.20 |
Determinations made by the Manager Development Services and Reported to Council |
SC – 22/02/08 |
Carried Unanimously 8/0 |
10.1.21 |
10.21 |
Implementation of Council Resolutions |
SC – 23/02/08 |
Carried Unanimously 8/0 |
10.1.22 |
10.22 |
Calendar for March 2008 |
SC – 24/02/08 |
Carried Unanimously 8/0 |
10.1.23 |
10.23 |
Use of the Common Seal |
SC – 25/02/08 |
Carried Unanimously 8/0 |
10.1.24 |
12.2 |
Notice of Motion – Cr Gangell |
SC – 26/02/08 |
Carried Unanimously 8/0 |
CARRIED UNANIMOUSLY 9/0
Council was requested to considered the balance of the Standing Committee recommendations independently.
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.1 |
10.1 |
Town of Bassendean 5 Year Bushland Reserve Management Manual |
SC – 1.2/08 SC – 2/02/08 |
Carried 4/2 Declarations of Interest – Crs Piantadosi and Pule Carried 6/0 |
10.1.4 |
10.4 |
1 Surrey Street – Conservation Management Plan and Appendices |
SC – 5/2/08 |
Carried 6/2 |
10.1.6 |
10.6 |
Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout |
SC – 7/2/08 |
Carried Unanimously 7/0 Declaration of Interest – Cr Merfield |
10.1.8 |
10.8 |
Proposal to Name Hatton Court Reserve |
SC – 9/2/08 |
Carried 6/2 |
10.1.9 |
10.9 |
Proposed Naming of a New Street Tonkin Park – Stage 2 |
SC - 10/2/08 |
Carried 7/1 |
10.1.10 |
10.10 |
Alterations and Two Storey Additions – Lot 54; 37 Devon Road, Bassendean |
SC -11/2/08 |
Carried 7/1 |
10.1.15 |
10.15 |
Cultural Development Advisory Committee Meeting held on 6 Feb 08 |
SC – 16/2/08 SC – 17/2/08 |
Carried 5/3 Carried 4/3 Declaration of Interest – Cr Piantadosi |
The following Committee recommendations were submitted to Council for consideration:
10.1.1 Town of Bassendean 5 Year Bushland Reserve Management Manual (Ref: ENVM/PROCED/1 – Leah Pearson, Environment Officer)
Cr Piantadosi, disclosed a proximity interest in this item in accordance with Clause 5.60(b) of the Local Government Act, as he resides directly opposite Jubilee Reserve, however, he believed the extent of the interest was not financial and is an ‘interest in common’ and asked that Council consider Section 5.68(1)(b) and deem the matter trivial, allowing him to remain in the Chamber for discussion, debate and voting purposes.
Cr Piantadosi left the Chamber, the time being 7.20pm to allow Council to consider his request.
Cr Pule disclosed a proximity interest in this item in accordance with Clause 5.60(b) of the Local Government Act as he resides opposite Gary Blanche Reserve. Cr Pule said his interest was not financial and requested that Council consider section 5.68(1)(b) that the matter is trivial or insignificant and will not influence his conduct.
Cr Pule left the Chamber, the time being 7.24pm to allow Council to consider his request.
COMMITTEE RECOMMENDATION – ITEM 10.1.1
MOVED Cr Merfield, Seconded Cr Klein that as a result of declarations of a proximity interest, both Crs Piantadosi and Pule remain excluded from the Chamber during the course of debate, discussion and any decision making on Item 10.1 - Town of Bassendean 5 Year Bushland Reserve Management Manual.
COUNCIL RESOLUTION – ITEM 10.1.1(a)
OCM - 7/02/08 MOVED Cr Gangell, Seconded Cr Elgar that Council considers that the matter be treated as trivial and one that will not effect the Councillors conduct, allowing Crs Piantadosi and Pule to remain in the Chamber for discussion, debate and voting purposes.
CARRIED 4/3
Crs Gangell, Brinkworth, Butler and Elgar voted in favour of the motion. Crs Klein, Stubbs and Merfield voted against the motion.
Crs Piantadosi and Pule returned to the Chamber, the time being 7.38pm.
COUNCIL RESOLUTION – ITEM 10.1.1(b)
OCM - 8/02/08 MOVED Cr Elgar, Seconded Cr Gangell, that Council writes to the Minister for Local Government to allow disclosing members to participate in any subsequent meetings in relation to the Bushland Management Manual.
CARRIED 8/1
Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Elgar, Piantadosi and Pule voted in favour of the motion. Cr Merfield voted against the motion.
Cr Merfield left the Chamber, the time being 7.44pm.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1(c)
OCM - 9/02/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that Council endorses the Five Year Reserve Management Manual as a tool for Town of Bassendean staff to ensure that bushland reserves are maintained and restored to protect and enhance their conservational, ecological and community values within the Town, and that the Management Manual be advertised for a period of two months to seek community feedback.
CARRIED UNANIMOUSLY 8/0
10.1.2 SC – 3/02/08 - Deep Sewerage in the Industrial Area (Ref: G0VN/CCLMEET/6 – Ken Goldsworthy, Manager Health & Environmental Services & Bob Gray, Economic Development Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2
OCM - 10/02/08 MOVED Cr Gangell, Seconded Cr Merfield, that Council:
1. Writes to the responsible Minister for Water Resources requesting that the in-fill programme be expanded and brought forward to complete sewerage in-fill within the Bassendean and Bayswater industrial areas and remaining unsewered residential areas;
2. Writes to the Maylands to Guildford Transport Oriented Development Study Group asking it to consider the adverse impact of unsewered industrial areas on transport usage and requesting the study group, as part of a whole of government approach, to encourage the Water Corporation to extend sewerage in-fill to areas adjacent to the rail line; and
3. Supports any efforts by the EMRC to encourage the Minister for Water Resources and the Water Corporation to develop a deep sewerage in-fill programme for industrial areas in Perth’s Eastern Region.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 8/0
10.1.3 SC – 4/02/08 - Sports Lighting Upgrade Steel Blue Oval, Bassendean (Ref: R05 – Patrick Quigley, Manager Leisure Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3
OCM - 11/02/08 MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Approves the upgrade of the sports lighting at Steel Blue Oval, Bassendean by the Swan Districts Football Club, at its own expense, as presented to the November 2007 Standing Committee which is to be compliant with Australian Standards AS2560.2.3 for Sports Lighting; and
2. In line with the redevelopment plans for the Oval, informs the Swan Districts Football Club that the Town reserves the right to alter, remove, or adjust the sports lighting at the Oval in the future.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 8/0
Cr Merfield returned to the Chamber, the time being 7.45pm.
10.1.4 SC – 5/02/08 - 1 Surrey Street (Pensioner Guard Cottage) – Conservation Management Plan & Appendices (Ref: R05 – Simon Stewert-Dawkins, Director Operational Services)
The Manager Development Services left the Chamber, the time being 7.46pm and returned at 7.47pm.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4
MOVED Cr Brinkworth, Seconded Cr Pule, that Council:
1. Adopts the 1 Surrey Street, Bassendean Conservation Management Plan dated December 2007 prepared by Ms Laura Gray, Heritage & Conservation Consultant, in association with Ms Irene Sauman Historian, to guide the future use and development of the place;
2. Refers any future proposals works to the Heritage Council of Western Australian prior to any development being undertaken;
3. Provides a copy of the 1 Surrey Street, Bassendean, Archaeological Excavation report to:
a) Heritage Council of Western Australia;
b) Bassendean Historical Society Inc; and
c) Town of Bassendean – Local Studies Collection;
4. Explores the opportunity for 1 Surrey Street, Bassendean, to have occupation and appropriate compatible use of the place;
5. Lists funding in the 10 Year Strategic Financial Management Plan to undertake conservation works at 1 Surrey Street, Bassendean as detailed in Section 16.0 of the Conservation Management Plan;
6. Notes the February 2008 Standing Committee report that indicates the Town has in place an existing Building Inspection and Maintenance Program which incorporates the Conservation Management Plan inspection and maintenance requirements;
7. Seeks relevant funding to undertake conservation works for 1 Surrey Street, Bassendean in accordance to the adopted budgets as detailed in Section 16.0 of the Conservation Management Plan; and
8. Notes a previous Council resolution from November 2004 (OCM - 12/11/04) that states: “If, in the event of the sale of the Masonic Hall site, includes in any future business plan prepared in accordance with Section 3.59 of the Local Government Act 1995 for the development of the Masonic Hall property, a proposal that proceeds of $150,000 be placed in reserve from the sale of the Masonic Hall site for the future refurbishment of the 1 Surrey Street property”.
Following concerns expressed that not all Councillors had been given the opportunity to read the Draft Conservation Management Plan, it was agreed to defer this item to the March 2008 Standing Committee meeting.
COUNCIL RESOLUTION – ITEM 10.1.4
OCM - 12/02/08 MOVED Cr Gangell, Seconded Cr Piantadosi, that this item be deferred until the March 2008 Standing Committee Meeting to give new Councillors an opportunity to familiarise themselves with the development proposed for 1 Surrey Street, Bassendean.
CARRIED UNANIMOUSLY 9/0
10.1.5 SC – 6/02/08 - 1 Surrey Street (Pensioner Guard Cottage) – Archaeological Excavation (Ref: R05 – Simon Stewert-Dawkins, Director Operational Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5
OCM - 13/02/08 MOVED Cr Butler, Seconded Cr Pule, that Council:
1. Receives the 1 Surrey Street, Bassendean Archaeological Excavation report dated September 2007 prepared by Dr Shane Burke, Archaeologist; and
2. Provides a copy of the 1 Surrey Street, Bassendean, Archaeological Excavation report to:
a) Heritage Council of Western Australia;
b) Bassendean Historical Society Inc; and
c) Town of Bassendean – Local Studies Collection.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.6 SC – 7/02/08 - Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout (Ref: WAPC 125266 – Simon Stewert -Dawkins, Director Operational Services and Brian Reed, Manager Development Services)
Cr Merfield disclosed a proximity interest in this item as he has purchased property in the Australand subdivision, and left the Chamber, the time being 7.50pm.
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6
OCM - 14/02/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
1. Releases Australand Holdings Pty Ltd from the requirement to provide a roundabout or alternative traffic treatment at the intersection of Iolanthe/ Scaddan street, Bassendean
2. Authorises the Chief Executive Officer to return the $100,000 bank guarantee to Australand Holdings Pty Ltd.
CARRIED UNANIMOUSLY 8/0
Cr Merfield returned to the Chamber, the time being 7.52pm.
10.1.7 SC – 8/02/08 - State Black Spot Project 2006/2007 - Proposed Roundabout For Collier Road, Jackson Street and Grey Street Intersection (Ref: G036 – John Chen, Engineering Officer, Asset Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7
OCM - 15/02/07 MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
1. Does not proceed with the construction of the roundabout at the intersection of Collier Road, and Jackson and Grey Streets on the basis that:
a. the total construction cost has increased from $250,000 to $760,000;
b. no additional Black Spot Funding is available to make up the shortfall; and
c. the Town’s contribution to the project will increase from $41,666.50 to $296,666.50;
2. Approves the reimbursement of $73,333.48 to MRWA as the State Black Spot contribution to the project and to be considered in the draft 2008/09 Capital Budget; and
3. Writes to MRWA advising that the construction of the roundabout will not proceed at this stage and that the Town of Bassendean will submit a new application for Black Spot funding for this intersection in the future.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.8 SC – 9/02/08 - Proposal to Name Hatton Court Reserve - Applicant: C Callus (Ref: Pare/Name1 – Brian Reed, Manager Development Services)
OFFICER RECOMMENDATION – ITEM 10.1.8
That Council advises the applicant that the suggested names do not meet the guidelines for naming reserves, and the fact that the land was developed and owned by the family, is not sufficient to name a reserve in that way.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.8
OCM - 16/02/08 MOVED Cr Pule, Seconded Cr Stubbs, that Council seeks community consultation for a proposal to name the unnamed reserve currently known as Hatton Court Reserve to Pinzone Park, for recommendation to the Geographical Names Committee.
CARRIED 7/2
Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Piantadosi and Pule voted in favour of the motion. Crs Merfield and Elgar voted against the motion.
10.1.9 SC – 10/02/08 - Proposed Naming of a New Street Tonkin Park Stage 2 – Applicant: Adam Parker/Benchmark Projects, Owner: Rydgepoynt (Ref: Roadname/1 – Brian Reed, Manager Development Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9
OCM - 17/02/08 MOVED Cr Gangell, Seconded Cr Merfield, that Council advises the Geographical Names Committee that Council’s first preference for the road name is “Gregory Loop” and its second preference is “Purser Loop” of the new road in the Tonkin Business Park, as shown on the plan attached Standing Committee Agenda dated 19 February 2008.
CARRIED 8/1
Crs Klein, Gangell, Stubbs, Merfield, Butler, Elgar, Piantadosi and Pule voted in favour of the motion. Cr Brinkworth voted against the motion.
10.1.10 SC – 11/02/08 - Alterations and Two Storey Additions– Lot 54; No. 37 Devon Road, Bassendean – Owner/Applicant; Thea Verrall & Michael Burman (Ref: DA 2007-59– Michael Whitbread, Senior Planning Officer)
OFFICER RECOMMENDATION – ITEM 10.1.10
That Council refuses to grant planning consent for the alterations and additions at Lot 54; No. 37 Devon Road, Bassendean, on the following grounds:
1. The proposed upper level Zincalume and plywood cladding is considered contrary to Clause 3.8.1 of Local Planning Scheme No. 3 by virtue of the external cladding to the proposed upper level not being in harmony with the streetscape and immediate locality;
2. The proposed cladding materials would detract from the visual amenity of the locality as it is not in keeping with the predominately masonry finishes that characterise Devon Road; and
3. Council is not satisfied that the proposal complies with Clause 3.8.1 of Local Planning Scheme No. 3.
At the Standing Committee, it was agreed that the colour and type of materials proposed and the general appearance of the proposed additions would not be out of harmony with the existing buildings or the landscape character of the area.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.10
OCM - 18/02/08 MOVED Cr Gangell, Seconded Cr Butler, that Council grants planning consent for the alterations and additions at Lot 54; No. 37 Devon Road, Bassendean, subject to the issue of a Building Licence prior to the commencement of work on site.
CARRIED 8/1
Crs Klein, Gangell, Brinkworth, Stubbs, Butler, Elgar, Piantadosi and Pule voted in favour of the motion. Cr Merfield voted against the motion.
10.1.11 SC – 12/02/08 - Establishment of a Budget Committee (Ref: G0448 –Mike Costarella Director Corporate Service)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11
OCM - 19/02/08 MOVED Cr Gangell, Seconded Cr Stubbs, that Council does not establish a Budget Committee and continues to consider the development of the Budget through Councillor Information Workshops and strategic planning activities.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.12 SC – 13/02/08 - Quarterly Reports for Quarter Ended 31 December 2007 (Ref: G042- Gary Evershed, Chief Executive Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12
OCM - 20/02/08 MOVED Cr Brinkworth, Seconded Cr Merfield, that Council:
1. Receives the Quarterly Reports for the Quarter ended 31 December 2007, and
2. Endorses the strategic priority targets set by the CEO for the current quarter.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.13 SC – 14/02/08 - Forward Planning for Councillor Workshops for 2008 (Ref: G0444 - Gary Evershed, Chief Executive Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13
OCM - 21/02/08 MOVED Cr Merfield, Seconded Cr Pule, that Council adopts the following initial program of Councillor Information Workshops for 2008, as amended:
Month |
Topics |
March 2008 Tuesday 4 Tuesday 11 Saturday 15 |
Local Planning Policies & Town Centre Policies and Guidelines WALGA SSS Report Safer Bassendean Forum |
Month |
Topics |
April 2008 Saturday 5 Tuesday 1 Tuesday 8 |
Strategic Planning – Big Ticket Budget Items Natural and Built Environmental Policies |
May 2008 Tuesday 6 Tuesday 13 |
Community Wellbeing and other Policies Budget Workshop |
June 2008 Tuesday 3 Tuesday 10 |
Budget Workshop (Additional budget workshop if required) |
July 2008 Tuesday 1 Tuesday 8 |
Special Council Meeting Budget adoption |
August 2008 Tuesday 5 Tuesday 12 Friday 22 |
Mayoral Dinner-Burswood Botanical Room |
September 2008 Tuesday 2 Tuesday 9 |
|
October 2008 Saturday 4 Tuesday 7 Tuesday 14 |
Strategic Planning-Capacity Building Workshop |
November 2008 Tuesday 4 Tuesday 11 |
CEO’s Performance Review |
December 2008 |
No workshops due to Standing Committee and Council meetings being brought forward. |
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
It should be noted that Cr Butler has given her apologies for the WALGA SSS Report Workshop to be held on Tuesday 11 March and the Budget Workshop to be held on Tuesday 3 June 2008.
10.1.14 SC – 15/02/08 - General Meeting of Electors held on 5 February 2008 (Ref: G0444 – Gary Evershed, Chief Executive Officer)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14
OCM - 22/02/08 MOVED Cr Merfield, Seconded Cr Stubbs, that:
1. The minutes of the General Meeting of Electors held on 5 February 2008, be confirmed as a true record; and
2. Council notes the questions and views expressed by community members at the General Meeting of Electors, and the responses provided by the Mayor and staff members and the remedial action outlined as required in some cases.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.15 Cultural Development Advisory Committee Meeting held on 6 February 2008 (Ref: G1204.12 – Patrick Quigley, Manager Leisure Services)
OFFICER RECOMMENDATION – ITEM 10.1.15
MOVED Cr Gangell, Seconded Cr Stubbs, that Council:
1. Notes that the Committee has exercised its delegated authority to accept three additional designs from artists to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 - 11 April 2008, as part of the Town’s involvement in the Perth Autumn Festival;
2. Gives “in principle” support to the following 2008/09 Cultural Program and considers allocating funds for the following projects in the 2008/09 Budget:
DATE |
PROJECT |
VENUE |
Thursday 10 July 2008 10am to 3pm |
NAIDOC Family Day |
Ashfield Reserve |
Saturday 2 & Sunday 3 August 2008 |
Avon Descent |
Swan River (Sandy Beach Reserve) |
Friday 8 to Monday 11 August 2008 |
Art Exhibition & Awards |
Cyril Jackson Recreation Centre |
Saturday 6 & Sunday 7 December 2008 |
Bassendean Festival “Planet Earth” (with the possible inclusion of a Teddy Bears Picnic) |
Town Centre |
Monday 26 January 2009 |
Australia Day Celebration and Fireworks |
Ashfield Reserve |
Saturday 4 April 2009 |
Multicultural Food Festival |
Mary Crescent Reserve |
1 – 11 April 2009 |
Sculpture Park Project |
To Be Determined |
3. Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 February 2008.
The Standing Committee discussed holding the Multicultural Food Festival at Jubilee Reserve, instead of Mary Crescent Reserve, as it was felt to be a more appropriate venue for this event.
COMMITTEE RECOMMENDATION – ITEM 10.1.15 (a)
MOVED Cr Merfield, Seconded Cr Pule, that the Officer Recommendation be amended to change the venue for the Multicultural Food Festival to the Jubilee Reserve as it is considered to be a more appropriate venue for this event.
It was agreed to vote on points 1 and 3 together and vote on point 2 separate.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.15(a)
OCM - 23/02/08 MOVED Cr Merfield, Seconded Cr Pule, that Council:
- Notes that the Committee has exercised its delegated authority to accept three additional designs from artists to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 - 11 April 2008, as part of the Town’s involvement in the Perth Autumn Festival;
2. Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 February 2008.
CARRIED UNANIMOUSLY 9/0
The Manager Development Services left the Chamber, the time being 7.57pm and returned at 8.00pm.
The Manager Development Services left the Chamber, the time being 8.05pm and returned at 8.08pm.
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.15(b)
OCM - 24/02/08 MOVED Cr Merfield, Seconded Cr Pule, that Council gives “in principle” support to the following 2008/09 Cultural Program and considers allocating funds for the following projects in the 2008/09 Budget:
|
DATE |
PROJECT |
VENUE |
Thursday 10 July 2008 10am to 3pm |
NAIDOC Family Day |
Ashfield Reserve |
Saturday 2 & Sunday 3 August 2008 |
Avon Descent |
Swan River (Sandy Beach Reserve) |
Friday 8 to Monday 11 August 2008 |
Art Exhibition & Awards |
Cyril Jackson Recreation Centre |
Saturday 6 & Sunday 7 December 2008 |
Bassendean Festival “Planet Earth” (with the possible inclusion of a Teddy Bears Picnic) |
Town Centre |
Monday 26 January 2009 |
Australia Day Celebration and Fireworks |
Ashfield Reserve |
Saturday 4 April 2009 |
Multicultural Food Festival |
Jubilee Reserve |
1 – 11 April 2009 |
Sculpture Park Project |
To Be Determined |
CARRIED 5/4
Crs Klein, Brinkworth, Merfield, Piantadosi and Pule voted in favour of the motion. Crs Gangell, Stubbs, Butler and Elgar voted against the motion.
10.1.16 SC – 18/02/08 - Local Studies Collection Management Committee Meeting held on 7 February 2008
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16
OCM - 25/02/08 MOVED Cr Stubbs, Seconded Cr Merfield, that the report on a meeting of the Local Studies Collection Management Committee held on 7 February 2008, be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.17 SC – 19/02/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 February 2008 (Ref: G1117 – Patrick Quigley, Manager Leisure Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17
OCM - 26/02/08 MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
- Imposes a hire fee of $874 inc GST for use of the recreation centre for the Art Exhibition & Awards to be held in August 2008 and that approval be given for the Town to enter into a contra sponsorship arrangement with the Cyril Jackson Senior Campus for the balance of the hire fee being $874 inc GST;
- Approves for the Town to enter into a contra sponsorship with Casio to the value of $186.60 inc GST, for free use of the recreation centre for the Casio Challenge Concert to be held on Saturday 28 June 2008;
3. Considers the following three capital works projects identified by the Cyril Jackson Physical Education & Community Recreation Centre Management Committee, in the 2008/09 Council Budget:
- Gutter repairs;
- Removal of rear enclosure; and
- Installation of additional storage cages.
4. Considers the following Schedule of Fees & Charges for the Recreation Centre for 2008/09:
General & Sporting Use
Charges |
Current |
Proposed |
Call Out Bond |
$75/hirer |
$75/hirer |
Games Room (Day) |
$9 |
$9.50 |
Games Room (Evening) |
$12 |
$12.50 |
Main Hall (Day) |
$21.30 |
$22 |
Main Hall (Evening) |
$24 |
$25 |
Weight Room (Day) |
$35 |
$35 |
Weight Room (Evening) |
$40 |
$40 |
Main Hall Individual Court (Day) |
$8.80 |
$9 |
Main Hall Individual Court (Evening) |
$10.40 |
$10.50 |
Social Functions
Charges |
Current |
Proposed |
Call Out Bond |
$75/hirer |
$75/hirer |
Games Room (Day) |
$23 |
$23.50 |
Games Room (Evening) |
$27.50 |
$28.50 |
Main Hall (Day) |
$36.50 |
$38 |
Main Hall (Evening) |
$47 |
$49 |
Other Facilities
Charges |
Current |
Proposed |
Change-rooms Only (Juniors) |
$5.70 |
$6 |
Change-rooms Only (Adult) |
$11 |
$11.50 |
Kitchen Only |
$10.40 |
$11 |
Store-room Exclusive |
$60/yr |
$60/yr |
Store-room Shared |
$30/yr |
$30/yr |
5. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 February 2008.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.18 SC – 20/02/08 - Financial Statements for the period ended 31 January 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
COUNCIL REOSLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18
OCM - 27/02/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that:
1. The Financial Reports for the period ended 31 January 2008, be received:
2. The Investment Report for the period ended 31 January 2008, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $319,443.17 for the period to 31 January 2008, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $157,598.80 as at 31 January 2008, be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.19 SC – 21/02/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.19
OCM - 28/02/08 MOVED Cr Brinkworth, Seconded Cr Stubbs, that vouchers:
81958 – 82010 Municipal Fund – Commonwealth Bank
5746 - 5752 Trust Fund
1424 – 1573 Municipal Fund – EFT Vouchers
totalling $1,234,604.98 be passed for payment.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.20 SC – 22/02/08 - Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20
OCM – 29/02/08 MOVED Cr Gangell, Seconded Cr Merfield, that Council notes the decisions made under delegated authority by the Manager Development Services.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.21 SC – 23/02/08 - Implementation of Council Resolutions
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21
OCM - 30/02/08 MOVED Cr Brinkworth, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.22 SC – 24/02/08 - Calendar for March 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.22
OCM - 31/02/08 MOVED Cr Stubbs, Seconded Cr Brinkworth, that the Calendar for March 2008, as amended, be adopted
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.23 SC – 25/02/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23
OCM - 32/02/08 MOVED Cr Merfield, Seconded Cr Stubbs, that the report on the use of the Common Seal during the reporting period be received.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.1.24 SC – 26/02/08 - Notice of Motion – Cr Gangell
Cr Gangell advised in writing that he wished to move the following at this meeting:
COUNCIL RESOLUTION - COMMITTEE RECOMMENDATION – ITEM 10.1.24
OCM - 33/02/08 MOVED Cr Gangell, Seconded Cr Piantadosi, that Council receives a report on the potential incentives that the Council could offer commercial property owners who develop their property to meet the Town’s Vision 2030 Strategy.
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION – OCM-6/02/08 9/0
10.2 Reports of Officers
10.2.1 Application to Remove Street Trees - 51 Penzance Street, Bassendean (Ref: COUP/MAINT/1 – Ian McDowell, Manager Asset Services
Report Summary
- In January 2008, a report was presented to Council recommending that a street tree on the verge abutting 51 Penzance Street be removed at the owner’s expense.
- The cost to remove the tree as quoted in the report was incorrect.
- This report is to advise Council that the cost to remove the tree is now in accordance to the adopted 2007/08 Fees and Charges.
ADDITIONAL INFORMATION
The following information is provided to Councillor in response to an email query made by Councillor Piantadosi to the CEO on 21 February 2008.
Council Policy 2.3.2 – Treatment of Weeds & Noxious Plants
Councillor Piantadosi noted that the Cape Lilac is listed as a weed in Council Policy 2.3.2 and as such is to be removed.
The policy states:
“Where any of the following species are growing in Council controlled land, the plants are to be removed and the seeds destroyed.”
Where to be removed from |
||
Plant |
All Locations |
Bushland |
African lovegrass |
ü |
|
Arum lily |
ü |
|
Bamboo |
ü |
|
Blackberry |
ü |
|
Bougainvillea |
ü |
|
Bridal creeper |
ü |
|
Buffalo grass |
ü |
|
Cape lilac |
ü |
|
Cape tulip |
ü |
|
Castor oil bush |
ü |
|
Chilian willow |
ü |
|
Doublegee |
ü |
|
Giant reed |
ü |
|
Japanese pepper |
ü |
|
Morning glory |
ü |
|
Oleander |
ü |
|
Pampas grass |
ü |
|
Paspalum |
ü |
|
Poplars |
ü |
|
Tree lucerne |
ü |
|
South African gladiolus |
ü |
|
Veldt Grass |
ü |
|
Watsonia |
ü |
|
Wild lantana |
ü |
In accordance with the policy, the determination on whether or not to remove any of the species listed, is whether or not it is located in bushland. Many of the species listed are to be removed from the Town regardless of the location, whilst others are only to be removed if located in bushland areas. In the case of the tree located on the verge at 51 Penzance Street, it is not located in bushland.
Therefore, Council Officers are not authorised to remove the tree in accordance with this policy.
Officer Recommendation – January 2008 Report to Council
Councillor Piantadosi queried why the Officer Recommendation in the January report presented to Council was for the owner to pay for the removal of the tree at his own expense.
Council Officers cannot approve the removal of trees under the existing policy unless it is considered dangerous, diseased or dead, a traffic hazard, obstructing vehicles or pedestrians, causing damage to public or private property and/or is an extraordinary maintenance problem associated with power lines. As advised in the January report to Council, the Cape Lilac tree on the verge abutting 51 Penzance Street is healthy and it does not meet the criteria that would permit approval be given for its removal at Officer level.
Prior to the report being submitted to Council in January, the resident had made application to have the tree removed at Council’s expense. His initial application was refused on the basis that removal of the tree was not consistent with Council Policy.
During discussions with the Manager Asset Services, the resident stated that whilst he believed the cost to remove the tree should be a Council responsibility, he was prepared to pay. The MAS reiterated the Council policy with the resident, agreed to submit a report to Council and advised him or the likely recommendation.
The MAS also arranged for a copy of the report to be sent to the resident and suggested that he make a deputation to Council, to put forward his point of view, prior to their consideration of the matter.
The January report provided three options to Council. One of those was to approve the removal of the tree at the expense of Council. The rationale for the Officer Recommendation that Council approve the removal of the tree at the property owner’s expense, was based on the “domino effect”. Currently within the Town there are approximately 50 Cape Lilac trees located on the Council verge. If Council approves the removal of this tree at no cost to the property owner, it is likely to result in an influx of requests for these trees to be removed at a cost likely to exceed $20,000.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2.1
OCM - 34/02/08 MOVED Cr Elgar, Seconded Cr Pule, that Council:
1. Notes that the 2007/08 Schedule of Fees and Charges are to be applied to the removal and replacement of the tree adjacent to 51 Penzance Street, Bassendean; and
2. Writes and extends an apology to the resident for the administrative error in the Officer’s report to the Standing Committee meeting dated 22 January 2008, in calculating the cost for the removal of the tree and any inconvenience this may have caused.
CARRIED UNANIMOUSLY 9/0
Cr Elgar left the Chamber, the time being 8.14pm and returned at 8.15pm.
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Mr Don Yates, 10 Thompson Road, Bassendean
Mr Yates queried when the Bushland Reserve Management Manual in its completion be available on the Town’s website.
The Director Operational Services advised that the Manual will be published on the website as soon as possible.
Mr Yates further asked when the closure date would be for community feedback on the Manual.
The Director Operational Services advised that in accordance with Council’s resolution, this will be within 2 months. The CEO advised that if a large volume of feedback is forthcoming, the Manual will be bought back to Council for a decision regarding changes, if require. If little or no feedback is forthcoming, Councillors will be advised through the Councillors’ Bulletin. The resolution states that it be endorsed, so Council can take a lack of feedback as a vote of confidence from the community.
Mr Yates referred to the Hames Sharley Streetscape Plan and queried whether it was still approximately a month away from completion.
The Director Operational Services advised that additional information has been received in regards to a revised street tree master plan. He has not had an opportunity to review the information, however, a report will be prepared for Council in due course . If Council endorses the Plan, it will then be advertised for public comment.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
COUNCIL RESOLUTION – ITEM 14.0
OCM - 35/02/08 MOVED Cr Merfield, Seconded Cr Butler, that the meeting be closed to members of the public in accordance with Section 5.23(2)(e) of the Local Government Act 1995, the time being 8.20pm.
CARRIED UNANIMOUSLY 9/0
With the exception of the CEO, the Manager Development Services and the Minute Secretary, all members of the public and staff were excluded from the Chamber, the time being 8.20pm.
14.1 CEO Performance Targets for 2007 (Ref: ‘P’ – Gary Evershed, Chief Executive Officer)
Report Summary
- The Town adopted a Strategic Plan for the Future 2007-17 in June 2007.
- The Plan outlines the key priorities to be achieved over the current year and for the next ten years.
- The CEO performance targets logically flow from the Strategic Plan and a draft list of targets is presented as an attachment for discussion and adoption.
The CEO disclosed a financial interest under Section 5.70 of the Act as the report presented by the CEO related to his principal source of income as the CEO of the Town of Bassendean.
This matter was considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) and (b) of the Local Government Act 1995, as the report discussed a contract which may be entered into.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 14.1 (a)
OCM - 36/02/08 MOVED Cr Elgar, Seconded Cr Merfield, that Council adopts the CEO Performance Targets for the 2008 calendar year contained in the Confidential Attachments to the Workshop Agenda of 26 February 2008.
CARRIED 7/2
Crs Klein, Gangell, Brinkworth, Merfield, Butler, Elgar, and Pule voted in favour of the motion. Crs Stubbs and Piantadosi voted against the motion.
COUNCIL RESOLUTION – ITEM 14.1 (b)
OCM – 37/02/08 MOVED Cr Merfield, Seconded Cr Brinkworth, that the meeting proceeds with open doors, the time being 8.30pm.
CARRIED UNANIMOUSLY 9/0
As no members of the public returned to the Chamber, the reading aloud of the motions passed behind closed doors was dispensed with.
The next Ordinary Council meeting will be held on Tuesday, 25 March 2008.
There being no further business, the Mayor closed the meeting, the time being 8.30pm.
