Town of Bassendean: Agenda
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TOWN OF BASSENDEAN
NOTICE OF AN ORDINARY COUNCIL MEETING
Dear Council Member
An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 26 February 2008, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.
MR G F EVERSHED
CHIEF EXECUTIVE OFFICER
22 February 2008
COUNCILLORS: PLEASE NOTE THAT THERE WILL BE A WORKSHOP AT 5.45PM IN RELATION TO THE CEO’S PERFORMANCE APPRAISAL. THIS WILL BE FOLLOWED BY A MEAL AT 6.15PM.
A G E N D A
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
Youth Cultural (Arts) Achievement Award
The Mayor, Cr Klein, will present the 2007 Youth Cultural (Arts) Achievement Award to Ms Elise Mullan.
Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
5.1 Ordinary Council Meeting held on 29 January 2008
OFFICER RECOMMENDATION – ITEM 5.1(a)
That the minutes of the Ordinary Council meeting held 29 January 2008, be received.
OFFICER RECOMMENDATION – ITEM 5.1(b)
That the minutes of the Ordinary Council meeting held on 29 January 2008, be confirmed as a true record.
5.2 Special Council Meeting held on 5 February 2008
OFFICER RECOMMENDATION – ITEM 5.1(a)
That the minutes of the Special Council meeting held 5 February 2008, be received.
OFFICER RECOMMENDATION – ITEM 5.1(b)
That the minutes of the Special Council meeting held on 5 February 2008, be confirmed as a true record.
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
10.0 REPORTS
10.1 Standing Committee Meeting held on 19 February 2008
OFFICER RECOMMENDATION – ITEM 10.1(a)
That the minutes of the Standing Committee meeting held on 19 February 2008, be received.
Adoption of Recommendations En Bloc
The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.
Standing Orders Local Law, Clause 49 states:
A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -
(a) which require adoption by absolute or special majority vote,
(b) in respect of which there is a disclosure of interest;
(c) which any member has indicated the member wishes to debate; and
(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,
and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.
Standing Committee Minutes of 19 February 2008
The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 19 February 2008.
OFFICER RECOMMENDATION – ITEM 10.1(b)
That Council adopts en bloc the following recommendations of the Standing Committee of 19 February 2008, contained in the Ordinary Council Agenda – Items 10.1.2, 10.1.3, 10.1.5, 10.1.7, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 10.1.22, 10.1.23 and 10.1.24:
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.2 |
10.2 |
Deep Sewerage in the Industrial Area |
SC – 3/2/08 |
Carried Unanimously 8/0 |
10.1.3 |
10.3 |
Sports Lighting Upgrade Steel Blue Oval, Bassendean |
SC – 4/2/08 |
Carried Unanimously 8/0 |
10.1.5 |
10.5 |
1 Surrey Street – Archaeological Excavation |
SC – 6/2/08 |
Carried Unanimously 8/0 |
10.1.7 |
10.7 |
State Black Sport Project 2006/07 – Proposed Roundabout for Collier Road, Jackson & Grey Streets Intersection |
SC – 8/2/08 |
Carried Unanimously 8/0 |
10.1.11 |
10.11 |
Establishment of a Budget Committee |
SC – 12/2/08 |
Carried Unanimously 8/0 |
10.1.12 |
10.12 |
Quarterly Reports for Quarter Ended 31 December 2007 |
SC – 13/2/08 |
Carried Unanimously 8/0 |
10.1.13 |
10.13 |
Forward Planning for Councillor Workshops for 2008 |
SC - 14/2/08 |
Carried Unanimously 8/0 |
10.1.14 |
10.14 |
General Meeting of Electors held on 5 February 2008 |
SC – 15/2/08 |
Carried Unanimously 8/0 |
10.1.16 |
10.16 |
Local Studies Collection Management Committee meeting held on 7 Feb 08 |
SC – 18/2/08 |
Carried Unanimously 8/0 |
10.1.17 |
10.17 |
Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 Feb 08 |
SC – 19/02/08 |
Carried Unanimously 8/0 |
10.1.18 |
10.18 |
Financial Statements for the Period Ended 31 January 2008 |
SC – 20/2/08 |
Carried Unanimously 8/0 |
10.1.19 |
10.19 |
Accounts for Payment |
SC – 21/02/08 |
Carried Unanimously 8/0 |
10.1.20 |
10.20 |
Determinations made by the Manager Development Services and Reported to Council |
SC – 22/02/08 |
Carried Unanimously 8/0 |
10.1.21 |
10.21 |
Implementation of Council Resolutions |
SC – 23/02/08 |
Carried Unanimously 8/0 |
10.1.22 |
10.22 |
Calendar for March 2008 |
SC – 24/02/08 |
Carried Unanimously 8/0 |
10.1.23 |
10.23 |
Use of the Common Seal |
SC – 25/02/08 |
Carried Unanimously 8/0 |
10.1.24 |
12.2 |
Notice of Motion – Cr Gangell |
SC – 26/02/08 |
Carried Unanimously 8/0 |
Council is now requested to considered the balance of the Standing Committee recommendations independently.
Ordinary Council Item No. |
Stand Comm Item No. |
Item |
Rec Number |
Standing Committee Vote |
10.1.1 |
10.1 |
Town of Bassendean 5 Year Bushland Reserve Management Manual |
SC – 1.2/08 SC – 2/02/08 |
Carried 4/2 Declarations of Interest – Crs Piantadosi and Pule Carried 6/0 |
10.1.4 |
10.4 |
1 Surrey Street – Conservation Management Plan and Appendices |
SC – 5/2/08 |
Carried 6/2 |
10.1.6 |
10.6 |
Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout |
SC – 7/2/08 |
Carried Unanimously 7/0 Declaration of Interest – Cr Merfield |
10.1.8 |
10.8 |
Proposal to Name Hatton Court Reserve |
SC – 9/2/08 |
Carried 6/2 |
10.1.9 |
10.9 |
Proposed Naming of a New Street Tonkin Park – Stage 2 |
SC - 10/2/08 |
Carried 7/1 |
10.1.10 |
10.10 |
Alterations and Two Storey Additions – Lot 54; 37 Devon Road, Bassendean |
SC -11/2/08 |
Carried 7/1 |
10.1.15 |
10.15 |
Cultural Development Advisory Committee Meeting held on 6 Feb 08 |
SC – 16/2/08 SC – 17/2/08 |
Carried 5/3 Carried 4/3 Declaration of Interest – Cr Piantadosi |
The following Committee recommendations are submitted to Council for consideration:
10.1.1 Town of Bassendean 5 Year Bushland Reserve Management Manual (Ref: ENVM/PROCED/1 – Leah Pearson, Environment Officer)
At the Standing Committee, Cr Piantadosi, disclosed a proximity interest in this item in accordance with Clause 5.60(b) of the Local Government Act, as he resides directly opposite Jubilee Reserve. Cr Pule disclosed a proximity interest in this item in accordance with Clause 5.60(b) of the Local Government Act as he resides opposite parkland included in the report.
SC – 1/02/08
COMMITTEE RECOMMENDATION – ITEM 10.1.1(a)
MOVED Cr Merfield, Seconded Cr Klein that as a result of declarations of a proximity interest, both Crs Piantadosi and Pule remain excluded from the Chamber during the course of debate, discussion and any decision making on Item 10.1 - Town of Bassendean 5 Year Bushland Reserve Management Manual.
At the Standing Committee meeting, a minor amendment was made to the Officer Recommendation to include a reference that allows for community consultation, as highlighted in bold below.
SC – 2/02/08
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1(b)
MOVED Cr Brinkworth, Seconded Cr Gangell, that Council endorses the Five Year Reserve Management Manual as a tool for Town of Bassendean staff to ensure that bushland reserves are maintained and restored to protect and enhance their conservational, ecological and community values within the Town, and that the Management Manual be advertised for a period of two months to seek community feedback.
10.1.2 SC – 3/02/08 - Deep Sewerage in the Industrial Area (Ref: G0VN/CCLMEET/6 – Ken Goldsworthy, Manager Health & Environmental Services & Bob Gray, Economic Development Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2
MOVED Cr Gangell, Seconded Cr Merfield, that Council:
1. Writes to the responsible Minister for Water Resources requesting that the in-fill programme be expanded and brought forward to complete sewerage in-fill within the Bassendean and Bayswater industrial areas and remaining unsewered residential areas;
2. Writes to the Maylands to Guildford Transport Oriented Development Study Group asking it to consider the adverse impact of unsewered industrial areas on transport usage and requesting the study group, as part of a whole of government approach, to encourage the Water Corporation to extend sewerage in-fill to areas adjacent to the rail line; and
3. Supports any efforts by the EMRC to encourage the Minister for Water Resources and the Water Corporation to develop a deep sewerage in-fill programme for industrial areas in Perth’s Eastern Region.
10.1.3 SC – 4/02/08 - Sports Lighting Upgrade Steel Blue Oval, Bassendean (Ref: R05 – Patrick Quigley, Manager Leisure Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3
MOVED Cr Gangell, Seconded Cr Pule, that Council:
1. Approves the upgrade of the sports lighting at Steel Blue Oval, Bassendean by the Swan Districts Football Club, at its own expense, as presented to the November 2007 Standing Committee which is to be compliant with Australian Standards AS2560.2.3 for Sports Lighting; and
2. In line with the redevelopment plans for the Oval, informs the Swan Districts Football Club that the Town reserves the right to alter, remove, or adjust the sports lighting at the Oval in the future.
10.1.4 SC – 5/02/08 - 1 Surrey Street (Pensioner Guard Cottage) – Conservation Management Plan & Appendices (Ref: R05 – Simon Stewert-Dawkins, Director Operational Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4
MOVED Cr Brinkworth, Seconded Cr Pule, that Council:
1. Adopts the 1 Surrey Street, Bassendean Conservation Management Plan dated December 2007 prepared by Ms Laura Gray, Heritage & Conservation Consultant, in association with Ms Irene Sauman Historian, to guide the future use and development of the place;
2. Refers any future proposals works to the Heritage Council of Western Australian prior to any development being undertaken;
3. Provides a copy of the 1 Surrey Street, Bassendean, Archaeological Excavation report to:
a) Heritage Council of Western Australia;
b) Bassendean Historical Society Inc; and
c) Town of Bassendean – Local Studies Collection;
4. Explores the opportunity for 1 Surrey Street, Bassendean, to have occupation and appropriate compatible use of the place;
5. Lists funding in the 10 Year Strategic Financial Management Plan to undertake conservation works at 1 Surrey Street, Bassendean as detailed in Section 16.0 of the Conservation Management Plan;
6. Notes the February 2008 Standing Committee report that indicates the Town has in place an existing Building Inspection and Maintenance Program which incorporates the Conservation Management Plan inspection and maintenance requirements;
7. Seeks relevant funding to undertake conservation works for 1 Surrey Street, Bassendean in accordance to the adopted budgets as detailed in Section 16.0 of the Conservation Management Plan; and
8. Notes a previous Council resolution from November 2004 (OCM - 12/11/04) that states: “If, in the event of the sale of the Masonic Hall site, includes in any future business plan prepared in accordance with Section 3.59 of the Local Government Act 1995 for the development of the Masonic Hall property, a proposal that proceeds of $150,000 be placed in reserve from the sale of the Masonic Hall site for the future refurbishment of the 1 Surrey Street property”.
10.1.5 SC – 6/02/08 - 1 Surrey Street (Pensioner Guard Cottage) – Archaeological Excavation (Ref: R05 – Simon Stewert-Dawkins, Director Operational Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5
MOVED Cr Butler, Seconded Cr Pule, that Council:
1. Receives the 1 Surrey Street, Bassendean Archaeological Excavation report dated September 2007 prepared by Dr Shane Burke, Archaeologist; and
2. Provides a copy of the 1 Surrey Street, Bassendean, Archaeological Excavation report to:
a) Heritage Council of Western Australia;
b) Bassendean Historical Society Inc; and
c) Town of Bassendean – Local Studies Collection.
10.1.6 SC – 7/02/08 - Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout (Ref: WAPC 125266 – Simon Stewert -Dawkins, Director Operational Services and Brian Reed, Manager Development Services)
At the Standing Committee, Cr Merfield disclosed a proximity interest in this item as he has purchased property in the Australand subdivision.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6
MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
1. Releases Australand Holdings Pty Ltd from the requirement to provide a roundabout or alternative traffic treatment at the intersection of Iolanthe/ Scaddan street, Bassendean
2. Authorises the Chief Executive Officer to return the $100,000 bank guarantee to Australand Holdings Pty Ltd.
10.1.7 SC – 8/02/08 - State Black Spot Project 2006/2007 - Proposed Roundabout For Collier Road, Jackson Street and Grey Street Intersection (Ref: G036 – John Chen, Engineering Officer, Asset Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7
MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
1. Does not proceed with the construction of the roundabout at the intersection of Collier Road, and Jackson and Grey Streets on the basis that:
a. the total construction cost has increased from $250,000 to $760,000;
b. no additional Black Spot Funding is available to make up the shortfall; and
c. the Town’s contribution to the project will increase from $41,666.50 to $296,666.50;
2. Approves the reimbursement of $73,333.48 to MRWA as the State Black Spot contribution to the project and to be considered in the draft 2008/09 Capital Budget; and
3. Writes to MRWA advising that the construction of the roundabout will not proceed at this stage and that the Town of Bassendean will submit a new application for Black Spot funding for this intersection in the future.
10.1.8 SC – 9/02/08 - Proposal to Name Hatton Court Reserve - Applicant: C Callus (Ref: Pare/Name1 – Brian Reed, Manager Development Services)
OFFICER RECOMMENDATION – ITEM 10.1.8
That Council advises the applicant that the suggested names do not meet the guidelines for naming reserves, and the fact that the land was developed and owned by the family, is not sufficient to name a reserve in that way.
At the Standing Committee meeting, no member of the Committee was prepared to move the Officer Recommendation as they felt that the name had been associated with Bassendean for some considerable time and that it was appropriate to accommodate the wish of the family.
COMMITTEE RECOMMENDATION – ITEM 10.1.8
MOVED Cr Pule, Seconded Cr Stubbs, that Council seeks community consultation for a proposal to name the unnamed reserve currently known as Hatton Court Reserve to Pinzone Park, for recommendation to the Geographical Names Committee.
10.1.9 SC – 10/02/08 - Proposed Naming of a New Street Tonkin Park Stage 2 – Applicant: Adam Parker/Benchmark Projects, Owner: Rydgepoynt (Ref: Roadname/1 – Brian Reed, Manager Development Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9
MOVED Cr Gangell, Seconded Cr Merfield, that Council advises the Geographical Names Committee that Council’s first preference for the road name is “Gregory Loop” and its second preference is “Purser Loop” of the new road in the Tonkin Business Park, as shown on the plan attached Standing Committee Agenda dated 19 February 2008.
10.1.10 SC – 11/02/08 - Alterations and Two Storey Additions– Lot 54; No. 37 Devon Road, Bassendean – Owner/Applicant; Thea Verrall & Michael Burman (Ref: DA 2007-59– Michael Whitbread, Senior Planning Officer)
OFFICER RECOMMENDATION – ITEM 10.1.10
That Council refuses to grant planning consent for the alterations and additions at Lot 54; No. 37 Devon Road, Bassendean, on the following grounds:
1. The proposed upper level Zincalume and plywood cladding is considered contrary to Clause 3.8.1 of Local Planning Scheme No. 3 by virtue of the external cladding to the proposed upper level not being in harmony with the streetscape and immediate locality;
2. The proposed cladding materials would detract from the visual amenity of the locality as it is not in keeping with the predominately masonry finishes that characterise Devon Road; and
3. Council is not satisfied that the proposal complies with Clause 3.8.1 of Local Planning Scheme No. 3.
The Standing Committee agreed that the colour and type of materials proposed and the general appearance of the proposed additions would not be out of harmony with the existing buildings or the landscape character of the area.
COMMITTEE RECOMMENDATION – ITEM 10.1.10
MOVED Cr Gangell, Seconded Cr Butler, that Council grants planning consent for the alterations and additions at Lot 54; No. 37 Devon Road, Bassendean, subject to the issue of a Building Licence prior to the commencement of work on site.
10.1.11 SC – 12/02/08 - Establishment of a Budget Committee (Ref: G0448 –Mike Costarella Director Corporate Service)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11
MOVED Cr Gangell, Seconded Cr Stubbs, that Council does not establish a Budget Committee and continues to consider the development of the Budget through Councillor Information Workshops and strategic planning activities.
10.1.12 SC – 13/02/08 - Quarterly Reports for Quarter Ended 31 December 2007 (Ref: G042- Gary Evershed, Chief Executive Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12
MOVED Cr Brinkworth, Seconded Cr Merfield, that Council:
1. Receives the Quarterly Reports for the Quarter ended 31 December 2007, and
2. Endorses the strategic priority targets set by the CEO for the current quarter.
10.1.13 SC – 14/02/08 - Forward Planning for Councillor Workshops for 2008 (Ref: G0444 - Gary Evershed, Chief Executive Officer)
At the Standing Committee, some additions were made to the program of Councillor Information Workshops for 2008 as highlighted in bold below.
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13
MOVED Cr Merfield, Seconded Cr Pule, that Council adopts the following initial program of Councillor Information Workshops for 2008, as amended:
Month |
Topics |
March 2008 Tuesday 4 Tuesday 11 Saturday 15 |
Local Planning Policies & Town Centre Policies and Guidelines WALGA SSS Report Safer Bassendean Forum |
April 2008 Saturday 5 Tuesday 1 Tuesday 8 |
Strategic Planning – Big Ticket Budget Items Natural and Built Environmental Policies |
May 2008 Tuesday 6 Tuesday 13 |
Community Wellbeing and other Policies Budget Workshop |
June 2008 Tuesday 3 Tuesday 10 |
Budget Workshop (Additional budget workshop if required) |
July 2008 Tuesday 1 Tuesday 8 |
Special Council Meeting Budget adoption |
August 2008 Tuesday 5 Tuesday 12 Friday 22 |
Mayoral Dinner-Burswood Botanical Room |
September 2008 Tuesday 2 Tuesday 9 |
|
October 2008 Saturday 4 Tuesday 7 Tuesday 14 |
Strategic Planning-Capacity Building Workshop |
November 2008 Tuesday 4 Tuesday 11 |
CEO’s Performance Review |
December 2008 |
No workshops due to Standing Committee and Council meetings being brought forward. |
10.1.14 SC – 15/02/08 - General Meeting of Electors held on 5 February 2008 (Ref: G0444 – Gary Evershed, Chief Executive Officer)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14
MOVED Cr Merfield, Seconded Cr Stubbs, that:
1. The minutes of the General Meeting of Electors held on 5 February 2008, be confirmed as a true record; and
2. Council notes the questions and views expressed by community members at the General Meeting of Electors, and the responses provided by the Mayor and staff members and the remedial action outlined as required in some cases.
10.1.15 Cultural Development Advisory Committee Meeting held on 6 February 2008 (Ref: G1204.12 – Patrick Quigley, Manager Leisure Services)
OFFICER RECOMMENDATION – ITEM 10.1.15
MOVED Cr Gangell, Seconded Cr Stubbs, that Council:
1. Notes that the Committee has exercised its delegated authority to accept three additional designs from artists to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 - 11 April 2008, as part of the Town’s involvement in the Perth Autumn Festival;
2. Gives “in principle” support to the following 2008/09 Cultural Program and considers allocating funds for the following projects in the 2008/09 Budget:
DATE |
PROJECT |
VENUE |
Thursday 10 July 2008 10am to 3pm |
NAIDOC Family Day |
Ashfield Reserve |
Saturday 2 & Sunday 3 August 2008 |
Avon Descent |
Swan River (Sandy Beach Reserve) |
Friday 8 to Monday 11 August 2008 |
Art Exhibition & Awards |
Cyril Jackson Recreation Centre |
Saturday 6 & Sunday 7 December 2008 |
Bassendean Festival “Planet Earth” (with the possible inclusion of a Teddy Bears Picnic) |
Town Centre |
Monday 26 January 2009 |
Australia Day Celebration and Fireworks |
Ashfield Reserve |
Saturday 4 April 2009 |
Multicultural Food Festival |
Mary Crescent Reserve |
1 – 11 April 2009 |
Sculpture Park Project |
To Be Determined |
3. Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 February 2008.
The Standing Committee discussed holding the Multicultural Food Festival at Jubilee Reserve, instead of Mary Crescent Reserve, as it was felt to be a more appropriate venue for this event.
SC – 16/02/08
COMMITTEE RECOMMENDATION – ITEM 10.1.15 (a)
MOVED Cr Merfield, Seconded Cr Pule, that the Officer Recommendation be amended to change the venue for the Multicultural Food Festival to the Jubilee Reserve as it is considered to be a more appropriate venue for this event.
SC – 17/02/08
At the Standing Committee, Cr Piantadosi disclosed a proximity interest as he resides directly opposite Jubilee Reserve.
COMMITTEE RECOMMENDATION – ITEM 10.1.15 (b)
MOVED Cr Merfield, Seconded Cr Pule, that Council:
1. Notes that the Committee has exercised its delegated authority to accept three additional designs from artists to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 - 11 April 2008, as part of the Town’s involvement in the Perth Autumn Festival;
2. Gives “in principle” support to the following 2008/09 Cultural Program and considers allocating funds for the following projects in the 2008/09 Budget:
DATE |
PROJECT |
VENUE |
Thursday 10 July 2008 10am to 3pm |
NAIDOC Family Day |
Ashfield Reserve |
Saturday 2 & Sunday 3 August 2008 |
Avon Descent |
Swan River (Sandy Beach Reserve) |
Friday 8 to Monday 11 August 2008 |
Art Exhibition & Awards |
Cyril Jackson Recreation Centre |
Saturday 6 & Sunday 7 December 2008 |
Bassendean Festival “Planet Earth” (with the possible inclusion of a Teddy Bears Picnic) |
Town Centre |
Monday 26 January 2009 |
Australia Day Celebration and Fireworks |
Ashfield Reserve |
Saturday 4 April 2009 |
Multicultural Food Festival |
Jubilee Reserve |
1 – 11 April 2009 |
Sculpture Park Project |
To Be Determined |
3. Receives the report on a meeting of the Cultural Development Advisory Committee held on 6 February 2008.
10.1.16 SC – 18/02/08 - Local Studies Collection Management Committee Meeting held on 7 February 2008
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16
MOVED Cr Stubbs, Seconded Cr Merfield, that the report on a meeting of the Local Studies Collection Management Committee held on 7 February 2008, be received.
10.1.17 SC – 19/02/08 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 14 February 2008 (Ref: G1117 – Patrick Quigley, Manager Leisure Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17
MOVED Cr Brinkworth, Seconded Cr Gangell, that Council:
- Imposes a hire fee of $874 inc GST for use of the recreation centre for the Art Exhibition & Awards to be held in August 2008 and that approval be given for the Town to enter into a contra sponsorship arrangement with the Cyril Jackson Senior Campus for the balance of the hire fee being $874 inc GST;
- Approves for the Town to enter into a contra sponsorship with Casio to the value of $186.60 inc GST, for free use of the recreation centre for the Casio Challenge Concert to be held on Saturday 28 June 2008;
3. Considers the following three capital works projects identified by the Cyril Jackson Physical Education & Community Recreation Centre Management Committee, in the 2008/09 Council Budget:
- Gutter repairs;
- Removal of rear enclosure; and
- Installation of additional storage cages.
4. Considers the following Schedule of Fees & Charges for the Recreation Centre for 2008/09:
General & Sporting Use
Charges |
Current |
Proposed |
Call Out Bond |
$75/hirer |
$75/hirer |
Games Room (Day) |
$9 |
$9.50 |
Games Room (Evening) |
$12 |
$12.50 |
Main Hall (Day) |
$21.30 |
$22 |
Main Hall (Evening) |
$24 |
$25 |
Weight Room (Day) |
$35 |
$35 |
Weight Room (Evening) |
$40 |
$40 |
Main Hall Individual Court (Day) |
$8.80 |
$9 |
Main Hall Individual Court (Evening) |
$10.40 |
$10.50 |
Social Functions
Charges |
Current |
Proposed |
Call Out Bond |
$75/hirer |
$75/hirer |
Games Room (Day) |
$23 |
$23.50 |
Games Room (Evening) |
$27.50 |
$28.50 |
Main Hall (Day) |
$36.50 |
$38 |
Main Hall (Evening) |
$47 |
$49 |
Other Facilities
Charges |
Current |
Proposed |
Change-rooms Only (Juniors) |
$5.70 |
$6 |
Change-rooms Only (Adult) |
$11 |
$11.50 |
Kitchen Only |
$10.40 |
$11 |
Store-room Exclusive |
$60/yr |
$60/yr |
Store-room Shared |
$30/yr |
$30/yr |
5. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 14 February 2008.
10.1.18 SC – 20/02/08 - Financial Statements for the period ended 31 January 2008 (Ref: G042 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18
MOVED Cr Merfield, Seconded Cr Brinkworth, that:
1. The Financial Reports for the period ended 31 January 2008, be received:
2. The Investment Report for the period ended 31 January 2008, be received;
3. The Statement of Outstanding Creditors’ accounts in the amount of $319,443.17 for the period to 31 January 2008, be received; and
4. The Statement of Outstanding Debtors’ accounts in the amount of $157,598.80 as at 31 January 2008, be received.
10.1.19 SC – 21/02/08 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.19
MOVED Cr Brinkworth, Seconded Cr Stubbs, that vouchers:
81958 – 82010 Municipal Fund – Commonwealth Bank
5746 - 5752 Trust Fund
1424 – 1573 Municipal Fund – EFT Vouchers
totalling $1,234,604.98 be passed for payment.
10.1.20 SC – 22/02/08 - Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20
MOVED Cr Gangell, Seconded Cr Merfield, that Council notes the decisions made under delegated authority by the Manager Development Services.
10.1.21 SC – 23/02/08 - Implementation of Council Resolutions
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.21
MOVED Cr Brinkworth, Seconded Cr Stubbs, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.
10.1.22 SC – 24/02/08 - Calendar for March 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)
At the Standing Committee, an addition was made to the Calendar to include the Safer Bassendean Forum on Saturday 15 March 2008 at the Bassendean Seniors’ and Community Centre.
COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.22
MOVED Cr Stubbs, Seconded Cr Brinkworth, that the Calendar for March 2008, as amended, be adopted
10.1.23 SC – 25/02/08 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)
COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.23
MOVED Cr Merfield, Seconded Cr Stubbs, that the report on the use of the Common Seal during the reporting period be received.
10.1.24 SC – 26/02/08 - Notice of Motion – Cr Gangell
Cr Gangell advised in writing that he wished to move the following at this meeting:
COMMITTEE RECOMMENDATION – ITEM 10.1.24
MOVED Cr Gangell, Seconded Cr Piantadosi, that Council receives a report on the potential incentives that the Council could offer commercial property owners who develop their property to meet the Town’s Vision 2030 Strategy.
10.2 Reports of Officers
10.2.1 Application to Remove Street Trees - 51 Penzance Street, Bassendean (Ref: COUP/MAINT/1 – Ian McDowell, Manager Asset Services
Report Summary
- In January 2008, a report was presented to Council recommending that a street tree on the verge abutting 51 Penzance Street be removed at the owner’s expense.
- The cost to remove the tree as quoted in the report was incorrect.
- This report is to advise Council that the cost to remove the tree is now in accordance to the adopted 2007/08 Fees and Charges.
PURPOSE
The purpose of this report is to advise Council of an administrative error which has occurred relating to the cost to remove the street tree at 51 Penzance Street, Bassendean.
BACKGROUND
In January 2008 Council resolved the following (OCM – 6/01/08):
MOVED Cr Klein, Seconded Cr Elgar, that Council approves the removal of the one Cape Lilac street tree located on verge abutting 51 Penzance Street, Bassendean, on the basis that the species is not considered suitable as a street tree in Bassendean due to the pest and diseased problems generally associated with this tree; subject to the following conditions:
a) that the property owner makes payment of $1,182.50 to the Town of Bassendean prior to the Town removing the tree and replacing it with a semi-mature tree; and
b) that the Town provides a replacement street tree to be planted on the verge by Council staff during the 2008 street tree planting program in July/August.
On 20 February 2008, the Town became aware that the cost of removing this tree was not in accordance to the 2007/08 fees and charges and that the Manager Asset Services had made an administrative error in estimating the cost for removing the tree. The Manager Asset Services is now aware of the importance of referring to the Schedule of Fees and Charges in such cases.
COMMENT
The Schedule of Fees and Charges 2007/08 as adopted by Council on 26 June 2007 lists the following charges:
Street Tree Removal (Development Application)
Removal (per tree) $250.00
Streetscape Contribution (per development) $275.00
Stump Grinding (per tree) $132.00
Therefore, the cost to remove the tree will be $722.70 (inclusive of GST).
These costs have been based on the 2007/08 Schedule of Fees and Charges.
OFFICER RECOMMENDATION – ITEM 10.2.1
That Council:
1. Notes that the 2007/08 Schedule of Fees and Charges are to be applied to the removal and replacement of the tree adjacent to 51 Penzance Street, Bassendean; and
2. Writes and extends an apology to the resident for the administrative error in the Officer’s report to the Standing Committee meeting dated 22 January 2008, in calculating the cost for the removal of the tree and any inconvenience this may have caused.
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Members of the public who did not ask questions in Part One of Public Question Time will be heard first.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
14.1 CEO Performance Targets for 2007 (Ref: ‘P’ – Gary Evershed, Chief Executive Officer)
Report Summary
- The Town adopted a Strategic Plan for the Future 2007-17 in June 2007.
- The Plan outlines the key priorities to be achieved over the current year and for the next ten years.
- The CEO performance targets logically flow from the Strategic Plan and a draft list of targets is presented as an attachment for discussion and adoption.
The CEO discloses a financial interest under Section 5.70 of the Act as the report presented by the CEO relates to his principal source of income as the CEO of the Town of Bassendean.
This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (a) and (b) of the Local Government Act 1995, as the report discusses a contract which may be entered into.
Councillors have been provided with the Confidential Attachments for the Workshop to be held on 26 February 2008.
PURPOSE
For Council, having set the projects and tasks to be undertaken by the Town through the Strategic Plan for the Future 2007-17, prioritises the key outcomes to be achieved in the coming twelve months as CEO Performance Targets.
BACKGROUND
Council is seeking to implement a ten year Plan for the Future. The Strategic Plan framework is a triple bottom line approach and is in keeping with the spirit and intent of the sustainability clause of the Local Government Act. Key result areas from the Strategic Plan are shown on the next page and it is important to align the CEO Performance Targets and therefore Council’s effort into the key strategic objectives highlighted in the Strategic Plan.
Key Result Areas, Strategies and Enablers
Strategic Enabler: Leadership In Business Excellence |
|
Leadership. |
Effective governance & corporate leadership |
Strategy & Planning |
Effective planning for the sustainable management of the Town’s financial resources and assets |
Knowledge & Information |
Effective use of information technology |
People |
Effective elected member and staff development and support programs |
Community & Customer Focus |
Effective community consultation and engagement, marketing and communication |
Strategic Enabler: Leadership In Business Excellence Cont … |
|
Innovation, Quality & Improvement |
Effective innovation, continuous improvement and quality programs |
Success & Sustainability |
Effectively measure performance and sustainability |
Key Result Area 1: Environmental Enhancement |
|
Natural Environment 1 |
Protect the natural environment |
Natural Environment 2 |
Improve the Town’s parks and reserves |
Natural Environment 3 |
Minimize waste |
Natural Environment 4 |
Improve Water Quality and Stormwater Management |
Built Environment 1 |
Plan for Sustainable Growth |
Built Environment 2 |
Enhance Town and Streetscapes |
Built Environment 3 |
Maximise Community Access |
Built Environment 4 |
Maintain Council Buildings & Protect Heritage Sites |
Key Result Area 2: Community Wellbeing |
|
Community Services 1 |
Provide quality Library Services & Local History Management |
Community Services 2 |
Effective support for Seniors and People with Disabilities |
Community Services 3 |
Effective support for Young People |
Community Services 4 |
Effective support for Families and Children |
Community Development 1 |
Maximise use of community facilities and sporting grounds |
Community Development 2 |
Maximise Volunteering opportunities |
|
Community Development 3 |
Foster Community Participation and Cultural Development |
Community Development 4 |
Improve Community Safety and Health |
Key Result Area 3: Economic Vitality |
|
Economic Vitality 1 |
Encourage the revitalisation of commercial precincts |
Economic Vitality 2 |
Foster economic development in the Town and Region |
Economic Vitality 3 |
Foster tourism in the Town and Eastern Metropolitan Region |
Economic Vitality 4 |
Foster businesses and home occupations in the Town |
The CEO’s performance targets flow logically from the key priorities set by Council. This allows the focus of the CEO’s efforts and accountabilities to be linked to the most important priorities which the Council has set to be achieved. The CEO then ensures that the Town’s financial and human resources are targeted to the achievement of the outcomes. Similarly, the Directors are accountable to the CEO for the achievement of the outcomes delegated through the CEO to the Directorates and their performance is measured against the achievement of the priorities set by Council.
This process also ensures that the CEO’s performance targets are high level and high community impact strategic objectives, rather than lower level and low impact actions, ie the biggest “bang for the buck”. It also ensures that the CEO is working for and accountable to the Council and meeting Council objectives rather than individual Councillors objectives.
RELEVANT LAW AND POLICY
Local Govt Act 1995
CONSULTATION
The Strategic Plan was developed through Councillor workshops and following community consultation through a range of strategic projects, such as the Economic Development Plan and Environment Plan.
SUSTAINABILITY & CORPORATE PLAN ALIGNMENT
In carrying out its functions, a local government is to use its best endeavours to meet the needs of current and future generations through an integration of environmental protection, social advancement and economic prosperity. The CEO’s performance targets should reflect Council’s commitment to sustainability.
RISK MANAGEMENT
The CEO’s Performance targets should reflect the Council’s allocation of resources in balancing the achievement of strategic targets vs compliance and risk adversity.
OPTIONS
Council is required to set targets so that the CEO and staff have a clear understanding of where the Town’s resources and energies should be channelled.
COMMENT
The draft list of performance targets has been developed by extending the Operational Plan for 2007-08 by a further six months to December 2008.
In formulating the CEO targets, the key projects in the Strategic Plan have been taken into account. Council must make the most of its opportunities and take steps, such as getting on top of the infrastructure maintenance and renewal backlog to achieve Councillors’ collective aspirations.
The proposed CEO Performance Targets are an ambitious work program designed to move the Town forward.
OFFICER RECOMMENDATION – ITEM 14.1
That Council adopts the CEO Performance Targets for the 2008 calendar year contained in the Confidential Attachments to the Workshop Agenda of 26 February 2008.
The next Ordinary Council meeting will be held on Tuesday, 25 March 2008.
