Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 18 December 2007, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR G F EVERSHED

CHIEF EXECUTIVE OFFICER

14 December 2007

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

4.1 Presentation by Stylus Design

Mr Graham Langley from Stylus Design will be in attendance to provide a presentation on the Town’s website design.

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 27 November 2007

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 27 November 2007, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 27 November 2007, be confirmed as a true record.

5.2 Special Meeting of Council held on 4 December 2007

OFFICER RECOMMENDATION – ITEM 5.2(a)

That the minutes of the Special Council meeting held 4 December 2007, be received.

OFFICER RECOMMENDATION – ITEM 5.2(b)

That the minutes of the Special Council meeting held on 4 December 2007, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 11 December 2007

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 11 December 2007, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Item 10.1.14, SC – 14/12/07 - Councillors Information Workshop held on 4 December 2007 (Ref: G0444 – Yvonne Zaffino, Council Support Officer)

At the Standing Committee meeting, Cr Elgar disclosed an impartiality interest in this item as her employee is married to one of the Directors of Hames Sharley, however, believed this would have no bearing on her ability to make an unbiased decision.

CEO COMMENT

This is not a financial or proximity interest disclosure and therefore Cr Elgar’s disclosure does not require her to leave the Chamber and can vote on the matter.

Standing Committee Minutes of 11 December 2007

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 11 December 2007.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 11 December 2007, contained in the Ordinary Council Agenda – Items 10.1.2, 10.1.5, 10.1.8, 10.1.9, 10.1.10, 10.1.11, 10.1.12, 10.1.13, 10.1.15, 10.1.16, 10.1.17, 10.1.18, 10.1.19, 10.1.20, 10.1.21, 14.1, and 14.4:

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.2	10.2	Breach of Fencing Local Law Unauthorised Solid Front Fence, Lot 10; No. 11 Shackleton Street, Bassendean	SC – 2/12/07	Carried Unanimously 7/0
10.1.5	10.5	Strategic Financial Management Plan 2007-18	SC – 5/12/07	Carried Unanimously 7/0
10.1.8	10.8	Rescheduling of January Ordinary Council Meeting and Economic Development Advisory Committee Meetings	SC – 8/12/07	Carried Unanimously 7/0
10.1.9	10.9	Acting CEO Position	SC – 9/12/07	Carried Unanimously 7/0
10.1.10	10.10	Bassendean Local Emergency Management Committee Meeting held on 21 November 2007	SC – 10/12/07	Carried Unanimously 7/0
10.1.11	10.11	Cyril Jackson PE&CRCMC Meeting held on 22 November 2007	SC – 11/12/07	Carried Unanimously 7/0
10.1.12	10.12	Seniors’ Week Coordinating Committee Meeting held on 22 November 2007	SC – 12/12/07	Carried Unanimously 7/0
10.1.13	10.13	Audit & Risk Management Committee Meeting held on 28 November 2007	SC – 13/12/07	Carried Unanimously 7/0
10.1.15	10.15	Inaugural Cultural Development Advisory Committee Meeting held on 5 December 2007	SC – 15/12/07	Carried Unanimously 7/0
10.1.16	10.16	Financial Statements for the Period ended 30 November 2007	SC – 16/12/07	Carried Unanimously 7/0

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.17	10.17	Accounts for Payment	SC – 17/12/07	Carried Unanimously 7/0
10.1.18	10.18	Determinations made by the Management Development Services and Reported to Council for Information	SC – 18/12/07	Carried Unanimously 7/0
10.1.19	10.19	Implementation of Council Resolutions	SC – 19/12/07	Carried Unanimously 7/0
10.1.20	10.20	Calendar for January 2008	SC – 20/12/07	Carried Unanimously 7/0
10.1.21	10.21	Use of the Common Seal	SC – 21/12/07	Carried Unanimously 7/0
14.1	14.1	Youth Cultural (Arts) Awards and Dudley Robinson Award	SC – 25/12/07	Carried Unanimously 7/0
14.4	14.4	Premier’s Australia Day Active Citizenship Awards	SC – 29/12/07	Carried Unanimously 7/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Item No.	Stand Comm Item No.	Item	Rec Number	Standing Committee Vote
10.1.1	10.1	RFT CC0017/2007-08 – Provision of Plumbing and Gas Services	SC – 1/12/07	Carried Unanimously 7/0 Absolute Majority Required
10.1.3	10.3	Alterations and Two Storey Additions – Lot 54; 37 Devon Road, Bassendean	SC – 3/12/07	Carried 5/2
10.1.4	10.4	Annual Report for the Year Ended 30 June 2007	SC – 4/12/07	Carried Unanimously 7/0 Absolute Majority Required
10.1.6	10.6	Review of Council Representation on WALGA East Zone and the EMRC	SC – 6/12/07	Carried 4/3
10.1.7	10.7	Bassendean Local Studies Collection Management Committee Meeting of 8 November 2007	SC – 7/12/07	Carried Unanimously 7/0 Absolute Majority Required
10.1.14	10.14	Councillors Information Workshop held on 4 December 2007	SC – 14/12/07	Carried Unanimously 7/0 Disclosure of Interest – Cr Elgar
10.1.22	12.1	Notice of Motion – Cr Pule	SC – 22/12/07	Carried 4/3
10.1.23	12.3	Notice of Motion – Cr Gangell	SC – 23/12/07	Carried 5/2
10.1.24	12.4	Notice of Motion – Cr Gangell	SC – 24/12/07	Carried 5/2
14.2	14.2	Future Use of Former Bassendean New Business Centre in Old Perth Road, Bassendean	SC – 26/12/07 SC – 27/12/07	Carried 4/3 Carried Unanimously 7/0
14.3	14.3	New Community, Civic and Administration Centre Building	SC – 28/12/07	Carried 6/1

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/12/07 - RFT CC0017/2007-08 – Provision of Plumbing and Gas Services (Ref: SEWD/TENDNG/1– Ken Cardy Contracts & Support Services Coordinator - Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Elgar, Seconded Cr Pule, that:

1. Council appoints Venus Plumbing as the Contractor for the provision of plumbing and gas services within the Town of Bassendean in accordance with the specifications, and terms and conditions of RFT CC0017/2007-08 provision of plumbing and gas services for the period 1 February 2008 – 31 January 2011;

2. Council delegates to the CEO the authority to exercise the option under the contract to negotiate for a one (1) year extension of the contract beyond the nominal expiry date of 31 January 2011.

POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

10.1.2 SC – 2/12/07 - Breach of Fencing Local Law Unauthorised Solid Front Fence Lot 10; No. 11 Shackleton Street, Bassendean, Owner: Mr O’Donnell (Ref: SHA11 – Michael Whitbread, Senior Planning Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Elgar, Seconded Cr Gangell, that Council advises the owner of No. 11 Shackleton Street Bassendean:

1. To submit within 21 days plans to modify the existing unauthorised front wall that would enable the front fence to comply with the Towns’ Local Law Relating to Fencing. Such plans to be to the satisfaction of the Manager Development Services;

2. That if approved, works are to be completed by the owner within 35 days from the date of notification; and

3. That failure to comply with items 1-2 above within 35 days of notification will result in the initiation of legal action without further notice.

10.1.3 SC – 3/12/07 - Alterations and Two Storey Additions– Lot 54; 37 Devon Road, Bassendean – Owner/Applicant: Thea Verrall & Michael Burman (Ref: DA 2007-59 – Michael Whitbread, Senior Planning Officer)

OFFICER RECOMMENDATION – ITEM 10.1.3

That Council refuses to grant planning consent for the alterations and additions at Lot 54 (No. 37) Devon Road, Bassendean, on the following grounds:

1. The proposed upper level zincalume cladding is considered contrary to Clause 3.8.1 of Local Planning Scheme No.3 by virtue of the external cladding to the proposed upper level not being in harmony with the streetscape and immediate locality; and

2. The proposed upper level cladding would detract from the visual amenity of the locality as it is not in keeping with the predominately brick, masonry and weatherboard finishes in Devon Road.

At the Standing Committee meeting, the Officer Recommendation was not supported due to the majority of Councillors believing there is room for leeway, given the amount of zincalume cladding used on other structures (albeit on rooves) in Devon Road.

COMMITTEE RECOMMENDATION – ITEM 10.1.3

MOVED Cr Elgar, Seconded Cr Pule, that Council defers granting consent for the alterations and additions at Lot 54 (No.37) Devon Road, Bassendean, pending the submission of revised plans demonstrating compatibility with the external materials and finishes in Devon Road, and that zincalume no longer be the predominant material to be used.

10.1.4 SC – 4/12/07 - Annual Report for the Year Ended 30 June 2007 (Ref: G042 – Gary Evershed ,Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Merfield, Seconded Cr Pule, that Council:

1. Adopts the Town of Bassendean’s Annual Report, including the audited Annual Financial Statements for the year ended 30 June 2007;

2. Holds its Annual General Meeting of Electors on Tuesday, 5February 2008.

POINT 1 IS TO BE PASSED BY AN ABSOLUTE IN ACCORDANCE WITH SECTION 5.54 OF THE LOCAL GOVERNMENT ACT.

10.1.5 SC – 5/12/07 - Strategic Financial Management Plan 2007/08-2017/18 (Ref: GO 710.1 – Gary Evershed, Chief Executive Officer, Michael Costarella , Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Elgar, Seconded Cr Pule, that Council receives the draft Strategic Financial Management Plan for the period 2007-2017 as a work in progress, which will be further developed, reconsidered at the January Standing Committee meeting and presented to the General Meeting of Electors to be held on 5 February 2008.

10.1.6 SC – 6/12/07 - Review of Council Representation on WALGA East Zone and the EMRC (Ref: G0463 – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Elgar, Seconded Cr Klein, that Council notes that to ascertain Council’s position on any matter before the WALGA East Zone or the Eastern Metropolitan Regional Council, the CEO or the delegate should bring the matter before Council for a decision by way of an officer report or a notice of motion, provided it is relevant to the Town of Bassendean and there is sufficient time to bring it to Council’s attention.

10.1.7 SC – 7/12/07 - Bassendean Local Studies Collection Management Committee meeting held on 8 November 2007 (Ref: G1121.1 - Allan Caddy, Manager Library & Information Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

MOVED Cr Gangell, Seconded Cr Pule, that:

The report on a meeting of the Bassendean Local Studies Collection Management Committee held on 8 November 2007, be received, and
Mr Michael Grogan be appointed as Bassendean Historical Society’s delegate and Ms Sinclair be appointed as deputy delegate on the Local Studies Collection Management Committee, for a two year period, expiring on the next ordinary Local Government Election Day, unless otherwise indicated.

POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY UNDER SECTION 5.10 OF THE LOCAL GOVERNMENT ACT TO APPOINT MEMBERS TO ITS COMMITTEES.

10.1.8 SC – 8/12/07 - Rescheduling of January Ordinary Council Meeting and Economic Development Advisory Committee Meetings (Ref: G0444 – Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Reschedules the January Standing Committee and Ordinary Council meetings to Tuesday 22 January 2008 and 29 January 2008, respectively; and

2. Reschedules the Economic Development Advisory Committee meeting to Wednesdays, 5 March, 25 June, 3 September and 26 November 2008.

10.1.9 SC – 9/12/07 - Acting CEO Position (Ref: G0481 - Gary Evershed, Chief Executive Officer

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Gangell, Seconded Cr Pule, that Mr Graeme Haggart, the Director Community Development, be appointed Acting CEO as required in the absence of the CEO from 25 December 2007 to 24 January 2008, inclusive.

10.1.10 SC – 10/12/07 - Bassendean Local Emergency Management Committee Meeting held on 21 November 2007 (Ref: G0525 – Graeme Haggart, Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Gangell, Seconded Cr Pule, that:

1. Council adopts the following amendments to the Bassendean Local Emergency Management Committee Instrument of Appointment and Delegation:

“Delete the role of Committee and replace with:

The role of the BLEMC is:

i. To advise and assist the Town of Bassendean in ensuring that local emergency management arrangements are established for the Town;

ii. To liaise with public authorities and other persons in the development, review and testing of local emergency management arrangements; and

iii. To carry out other emergency management arrangement activities as directed by the SEMC or prescribed by the regulations.

And

Update terminology as appropriate throughout the document, including but not limited to:

Delete Metropolitan Emergency Management Advisory Committee (MEMAC) and replace with State Emergency Management Committee (SEMC);

Delete Lockridge Police Sub-District and replace with Kiara Police Station”

2. The Contacts details in Part 4 of the Bassendean Local Emergency Management Arrangements be amended to include a list of Councillors to be updated to recognise the new Councillors;

3. Council supports the Committee and encourages FESA Fire Services to survey all industrial properties in the Town to ascertain the existence of declarable and sub-declarable explosive and dangerous goods, and maintain an up to date register at the local Fire Station; and

4. The report on a meeting of the Bassendean Local Emergency Management Committee held on 21 November 2007, be received.

10.1.11 SC – 11/12/07 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 22 November 2007 (Ref: G1117 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Gangell, Seconded Cr Pule, that Council:

1. Supports the facilitation of the Active Abilities Program for people with disabilities at the Cyril Jackson Recreation Centre for a 10 week trial basis commencing in February 2008;

2. Receives the report on a meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 22 November 2007; and

3. Notes that the Cyril Jackson Physical Education & Community Recreation Centre Management Committee has exercised its delegated authority, to accept the quotation from JCR Roofing, to undertake the main hall cladding project within the recreation centre.

10.1.12 SC – 12/12/07 - Seniors’ Week Coordinating Committee Meeting held on 22 November 2007 (Ref: G096 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – 10.1.12

MOVED Cr Gangell, Seconded Cr Elgar, that Council receives the report on a meeting of the Town of Bassendean Seniors’ Week Coordinating Committee held on 22 November 2007.

10.1.13 SC – 13/12/07 - Audit & Risk Management Committee Meeting held on 28 November 2007 (Ref: G0710.1 – Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – 10.1.13

MOVED Cr Gangell, Seconded Cr Elgar, that:

1. The report attached to the Audit & Risk Management Committee Minutes, on the remedial action taken on those items listed in the Internal Audit Report from UHY Haines Norton – Stage 1 & 2, be received;

2. Council supports the EMRC in its proposal to facilitate the delivery of a consortium led regional risk assessment and adaptation planning project to clarify the type and extent of Climate Change risks to Perth’s Eastern Region and develop adaptation programs to minimise the impacts;

3. Mr Ron Back be engaged to provide independent professional advice at the Audit and Risk Management Committee meetings until the next Local Government Election.

10.1.14 SC – 14/12/07 - Councillors Information Workshop held on 4 December 2007 (Ref: G0444 – Yvonne Zaffino, Council Support Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.14

MOVED Cr Gangell, Seconded Cr Pule, that the notes of the Councillors Information Workshop held on 4 December 2007, be received.

10.1.15 SC – 15/12/07 -Inaugural Cultural Development Advisory Committee Meeting held on 5 December 2007 (Ref: G1204.12 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Gangell, Seconded Cr Pule, that Council:

Provides financial assistance of $675 under the Town’s Cultural Plan, to cultural practitioner, Ms Maria Daniels, to undertake professional cultural development that will assist the Bassonova’s Percussion Group;
Notes that the Cultural Development Advisory Committee has exercised its delegated authority, to accept four designs from the above mentioned Artists, to participate in the Sculpture Park Exhibition Project at Sandy Beach Reserve from 1 - 11 April 2008, as part of the Town’s involvement in the Perth Eastern Autumn Festival;
Provides $3,000 from the existing public art funds available within the 2007/08 Council budget to undertake an urban art project at Ashfield Reserve;
Provides retrospective approval under the Town’s Community Events Sponsorship Program to the Bassendean Church of Christ for $1,000 to hold the Carols by Candlelight on Sunday, 16 December 2007, and that a sponsorship agreement is finalised between the Town and the Church to outline the conditions of the sponsorship;
Provides sponsorship of $468 under the Town’s Community Events Sponsorship Program to the Bassendean Town Radio, to assist in undertaking web-casts at local community events and that a sponsorship agreement is prepared between the Town and the Town Radio to outline the conditions of the sponsorship; and
Receives the minutes of the Inaugural Cultural Development Advisory Committee Meeting held on 5 December 2007.

10.1.16 SC – 16/12/07 - Financial Statements for the Period ended 30 November 2007 (Ref: G042 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Elgar, Seconded Cr Gangell, that:

1. The Financial Reports for the period ended 30 November 2007, be received;

2. The Investment Report for the period ended 30 November 2007, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $503,907.44 for the period to 30 November 2007, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $224,850.06 as at 30 November 2007, be received.

10.1.17 SC – 17/12/07 - Accounts for Payment (Ref: G041 – Michael Costarella, Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.17

MOVED Cr Elgar, Seconded Cr Gangell, that vouchers:

81839 - 81903 Municipal Fund – Commonwealth Bank

5726 - 5734 Trust Fund

985 - 1204 Municipal Fund – EFT Vouchers

totalling $1,125,558.94 be passed for payment.

10.1.18 SC – 18/12/07 - Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.18

MOVED Cr Gangell, Seconded Cr Butler, that Council notes the decisions made under delegated authority by the Manager Development Services.

10.1.19 SC – 19/12/07 - Implementation of Council Resolutions

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Gangell, Seconded Cr Pule, that the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.1.20 SC – 20/12/07 - Calendar for January 2008 (Ref: G1128 – Sue Perkins, Executive Assistant)

At the Standing Committee meeting, a minor amendment was made as follows:

Tue 22 Jan 7.00pm Standing Committee Meeting – Council Chamber

Tue 29 Jan 7.00pm Ordinary Council Meeting – Council Chamber

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.20

MOVED Cr Gangell, Seconded Cr Elgar, that the Calendar for January 2008, as amended, be adopted.

10.1.21 SC – 21/12/07 - Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.21

MOVED Cr Gangell, Seconded Cr Butler, that the report on the use of the Common Seal for the preceding month be received.

10.1.22 SC – 22/12/07 - Notice of Motion - Cr Pule

COMMITTEE RECOMMENDATION – ITEM 10.1.22

MOVED Cr Pule, Seconded Cr Gangell, that Council develops a policy aimed at attracting more diversified and broadly representative community members and local community groups to Council Committees and that where there are more than the required number of nominations, preference be given to members of different local community groups.

10.1.23 SC – 23/12/07 - Notice of Motion – Cr Gangell

COMMITTEE RECOMMENDATION – ITEM 10.1.23

MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report on the feasibility of erecting signage boards on the corner of Guildford Road and Wilson Street and at the intersection of Old Perth Road and West Road to allow business owners the opportunity of purchasing a sign to promote their business to passing traffic.

10.1.24 SC – 24/12/07 - Notice of Motion – Cr Gangell

COMMITTEE RECOMMENDATION – ITEM 10.1.24

MOVED Cr Gangell, Seconded Cr Elgar, that Council receives a report on the process that is required to be undertaken in changing the street name from Old Perth Road to Rolf Harris Drive.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Notice of Motion – Cr Pule

Cr Pule has provided in writing the following motion which he proposes to move at this meeting:

“That Council prepares a feasibility study of the Masonic Hall in Palmerston Street to:

1. Restore the Masonic Hall to it’s Heritage Standards;

2. To convert the interior to a modern High Technology Training/Teaching Facility, with all the amenities for such use;

3. To include a modern IT Laboratory for delivery of IT information associated with a Training/Teaching Facility;

4. To convert the surrounding land into a leafy parking area, retaining existing trees;

5. To develop feasible projections for support funding from all relevant sources;

6. This financial feasibility study to include a memorial donors wall, registering community donors, to encourage community participation and ownership of the project through donations and grants;

7. To look at regional uses for the operation of this projected facility; and

8. To develop this projected facility as an asset and source of income to the Town of Bassendean over time.

In support of the motion, Cr Pule has provided the following information:

The Concept of the Project

The Masonic Hall is an icon of the historical heritage of the Town of Bassendean. If it can be restored and put to a modern use it can be inclusive of it’s historical roots by utilising it’s history in artistic portrayals of it’s past, whilst at the same time operating as a modern and inspiring Training/Teaching Facility.

These artistic expressions can be both inside as well as outside the building. Consultations with Masonic historians would be very helpful.

Information Technology is one of the fastest growing industries. By the Town of Bassendean investing judiciously in such a project, the Town can provide a facility that is at the forefront of IT delivery and unique in the Region.

The Facility could be used for a vast range of IT uses and the IT Laboratory can extend those uses over the internet to any part of Australia or overseas. Such uses for example, can be language tuition, art and drama recording, cultural recording and audio broadcasting.”

CEO COMMENT

The Local Government Act 1995 – Regulation 10 (b) states that if a decision has been made at a Council or a Committee meeting, then any motion to revoke or change the decision must be supported by at least one third of the number of Councillors of the Council or Committee.

Cr Pule has the support of Crs Gangell and Piantadosi to rediscuss this matter.

Should Cr Pule’s motion be supported, the following Council resolution (OCM – 12/11/04) would need to be rescinded and carried by an absolute majority:

“MOVED Cr Sutherland, Seconded Cr Stubbs, that Council:

1. Calls for expressions of interest for proposals to develop the Masonic Hall site comprising Lots 162, 164, and 166 Wilson Street, Bassendean, for further Council consideration prior to developing a business plan for the development of the property, which will be advertised for community consultation and feedback in accordance with Section 3.59 of the Local Government Act 1995; and

If, in the event of the sale of the Masonic Hall site, includes in any future business plan prepared in accordance with Section 3.59 of the Local Government Act 1995 for the development of the Masonic Hall property, a proposal that proceeds of $150,000 be placed in reserve from the sale of the Masonic Hall site for the future refurbishment of the 1 Surrey Street property.”

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

14.1 SC – 25/12/07 - Youth Cultural (Arts) Awards and Dudley Robinson Award (Ref: – G087, Ayden Mackenzie - Youth Development Officer)

The matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of people.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.1

MOVED Cr Merfield, Seconded Cr Gangell, that Council adopts the Standing Committee’s Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 11 December 2007.

14.2 Future Use of Former Bassendean New Business Centre (Squash Courts Building) in Old Perth Road, Bassendean (Ref: G0417.6: - Patrick Quigley, Manager Leisure Services)

This item is to be considered with members of the public excluded under Section 5.23 (2) (e) of the Local Government Act as the Officer report discusses information of a commercial nature.

SC - 26/12/07

COMMITTEE RECOMMENDATION – ITEM 14.2(a)

MOVED Cr Gangell, Seconded Cr Pule, that Council adopts the Standing Committee’s Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 11 December 2007.

SC - 27/12/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.2(b)

MOVED Cr Stubbs, Seconded Cr Merfield, that Council adopts the Standing Committee’s Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 11 December 2007.

14.3 SC - 28/12/07 - New Community, Civic and Administration Centre Building (Ref: – Gary Evershed, Chief Executive Officer)

The matter is to be considered with members of the public excluded in accordance with Section 5.23 (a) & (c) of the Local Government Act as it relates to a matter affecting employees and a contract which may be entered into.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.3

MOVED Cr Elgar, Seconded Cr Gangell, that Council adopts the Standing Committee’s Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 11 December 2007 with the inclusion of a point 3.

14.4 SC - 29/12/07 - Premier’s Australia Day Active Citizenship Awards (Ref: GO61.4 – Patrick Quigley, Manager Leisure Services)

The matter is to be considered with members of the public excluded in accordance with Section 5.23(2) (b) of the Local Government Act as it relates to the personal affairs of people.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 14.4

MOVED Cr Elgar, Seconded Cr Pule, that Council adopts the Standing Committee’s Recommendation as shown in the Confidential attachment to the Standing Committee Agenda of 11 December 2007.

14.5 Objection to the Conducting of the Concert at Steel Blue Oval Bassendean, Labour Day Weekend 2008 (Ref: R05.3 – Graeme Haggart, Director Community Development)

This matter is to be considered with members of the public excluded from the Chamber under Clause 5.23 (2) (c) and (d) of the Local Government Act 1995, as the officer report discusses details of a proposed contract that may be entered into.

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 22 January 2008.