Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 16 October 2007, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR G F EVERSHED

CHIEF EXECUTIVE OFFICER

12 October 2007

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

2.1 Questions taken on Notice

Mr Piantadosi, 4 Jubilee Avenue, Eden Hill

At the Standing Committee Meeting on 9 October 2007, Mr Piantadosi asked how much of our Town is sewered. The Manager Health & Environmental Services provided the following response in writing:

Most of the properties within the Town are now deep sewered. I have enclosed a map provided by the Water Corporation which indicates the existing sewered areas and the areas sewered under the Infill Program.

The outstanding unsewered areas are also indicated on this map as either the unsewered industrial area or the white areas being the unsewered residential areas.

This map is current to June 2006 therefore the large white areas adjacent to Collier Road and Railway Parade shown as unsewered are now actually sewered. This only leaves the white areas shown along the Swan River as the only unsewered residential areas within the Town. Council does lobby the Water Corporation to have these properties along the river sewered as soon as possible.

The area adjacent to the industrial area, being the Wesfarmers/CSBP land, is currently being remediated once this has occurred it will be developed and it will be sewered which may bring the sewer to our industrial area.

Should you require any further information regarding this matter please do not hesitate to contact me on 9377 8009 or check the Water Corporation’s website http://www.watercorporation.com.au/I/infill_index.cfm.”

Mr Don Yates, 10 Thompson Road, Bassendean

At the Council meeting in September your question relating to the use of home video equipment in public was taken on notice. The CEO has provided the following response in writing:

This question relates to a matter which is outside of the jurisdiction of Council and may be the subject of ongoing legal proceedings.

The matter comes under the scope of the Surveillance Devices Act. No member of the staff of the Town of Bassendean is qualified to provide legal advice in relation to this Act, and as such I cannot give you a definitive answer.

I suggest that you obtain independent legal advice on the matter.

2.2 Questions from Members of the Public

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 25 September 2007

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 25 September 2007, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 25 September 2007, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 9 October 2007

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 9 October 2007, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 9 October2007

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 9 October 2007.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 9 October 2007, contained in the Ordinary Council Agenda – Items

Ordinary Council Agenda	Standing Committee Agenda Item	Item	Recommendation Number	Standing Committee Vote
10.1.9	10.8	Designated Senior Employees	SC – 9/10/07	Carried Unanimously 8/0
10.1.12	10.11	Ashfield Stakeholder Advisory Committee Meeting held on 12 September 2007	SC – 12/10/07	Carried Unanimously 8/0
10.1.13	10.12	Seniors’ Week Coordinating Committee Meeting held on 27 September 2007	SC – 13/10/07	Carried Unanimously 8/0
10.1.14	10.13	Accounts for Payment	SC – 14/10/07	Carried Unanimously 8/0

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Agenda	Standing Committee Agenda Item	Item	Recommendation Number	Standing Committee Vote
10.1.1	9.1	Security Patrols	SC – 1/10/07	Disclosure of Interest
10.1.2	10.1	Regional Crime Prevention and Community Safety Plan	SC – 2/10/07	Disclosure of Interest
10.1.3	10.2	Proposed Safer Bassendean Community Safety and Crime Prevention Plan 2007-2010	SC – 3/10/07	Disclosure of Interest
10.1.4	10.3	Cultural Development Advisory Committee Instrument of Appointment & Delegation	SC – 4/10/07	Absolute majority vote required
10.1.5	10.4	Success Hill Reserve – Concept Plan	SC – 5/10/07	Carried 6/1 Declaration of Interest
10.1.6	10.5	Success Hill Reserve – Foreshore Access and Floating Fishing Platform Concept Plan	SC – 6/10/07	Carried 7/1 Declaration of Interest
10.1.7	10.6	RFT CC009/2007-08 – Works for Resurfacing of Roads within the Town of Bassendean	SC – 7/10/07	Carried 6/1
10.1.8	10.7	RFT CC004/2007-08 – Air-conditioning Maintenance Services and Minor Works	SC – 8/10/07	Absolute Majority Vote required
10.1.10	10.9	Review of Delegations to the CEO and Other Officers	SC – 10/10/07	Absolute Majority Vote required
10.1.11	10.10	Review of Delegations to Committees	SC – 11/10/07	Absolute Majority Vote required
10.1.15	12.1	Notice of Motion – Cr Sutherland	SC – 15/10/07	Carried 7/1

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/10/07 - Security Patrols (Ref:G520 – Samantha Tarling, Manager Ranger Services)

Disclosure of interest relating to advice or reports.

Under Section 5.70 of the Local Government Act an employee who has an interest in any matter in respect of which the employee is providing advice or a report directly to the Council or a committee must disclose the nature of the interest when giving the advice or report.

The Manager Ranger Services is currently responsible for the Business Unit that would be responsible for a Security Patrol Service should Council resolve to implement this new service.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Devlin, Seconded Cr Gangell, that Council does not proceed with 24 hour security patrols due to the high cost and limited effectiveness of patrols in combating crime.

10.1.2 SC – 2/10/07 - Regional Crime Prevention and Community Safety Plan (Ref: GO520 – Samantha Tarling, Manager Ranger Services)

Disclosure of interest relating to advice or reports.

The Manager Ranger Services is currently responsible for the Business Unit that would be responsible for the Regional Crime Prevention and Community Safety Plan.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Devlin, Seconded Cr Gangell, that Council:

1. Receives the final draft of the Regional Community Safety and Crime Prevention Plan for the purposes of meeting Office of Crime Prevention requirements and as a tool to access future funding; and

2. Notes the development of a Safer Bassendean Plan to support the Regional Plan which is outlined in a separate report to Council.

10.1.3 SC – 3/10/07 - Proposed Safer Bassendean Community Safety and Crime Prevention Plan 2007-2010 – (Ref: GO520 - Samantha Tarling, Manager Ranger Services)

Disclosure of interest relating to advice or reports.

The Manager Ranger Services is currently responsible for the Business Unit that would be responsible for the Safer Bassendean Community Safety & Crime Prevention Plan

2007-2010.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Devlin, Seconded Cr Gangell, that Council:

Receives the draft Safer Bassendean Community Safety & Crime Prevention Plan 2007-2010;
Makes the draft Safer Bassendean Community Safety & Crime Prevention Plan 2007-2010 available for public comment; and
Receives a further report on the community feedback provided on the draft Safer Bassendean Community Safety & Crime Prevention Plan 2007-2010.

10.1.4 SC – 4/10/07 - Cultural Development Advisory Committee Instrument of Appointment & Delegation (Ref: G0444 – Patrick Quigley, Acting Director Community Development)

At the Standing Committee meeting,, it was agreed to include a point 8 under Item 3 – Objectives, in the Instrument of Appointment and Delegation as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.4

MOVED Cr Sutherland, Seconded Cr Devlin, that:

1. In accordance with Section 5.17 of the Local Government Act 1995, Council delegates the power to the Cultural Development Advisory Committee to acquire artworks in accordance with Council policy and any Council directions from within the budget allocation provided by Council; and

2. Council adopts the following Instrument of Appointment & Delegation for the Cultural Development Advisory Committee, as presented below:

CULTURAL DEVELOPMENT ADVISORY COMMITTEE

INSTRUMENT OF APPOINTMENT AND DELEGATION

1. INTRODUCTION

The Council of the Town of Bassendean (hereinafter called the "Council") hereby establishes a committee under the powers given in Section 5.8 of the Local Government Act 1995, such committee to be known as the Cultural Development Advisory Committee, (hereinafter called the "Committee").

The Council appoints persons to the Committee in accordance with Section 3 below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing on the third Saturday in October in the year that coincides with the Town’s ordinary local government elections, after which time the Council may appoint members for a further term.

The Committee shall act in accordance with this Instrument and the Local Government Act 1995, local laws and policy of the Town of Bassendean.

2. NAME

The name of the Committee shall be the Town of Bassendean Cultural Development Advisory Committee.

3. OBJECTIVES

The Committee has the following role:

To facilitate cultural development in the Town in accordance with the Vision 2030 Plan and the Cultural Plan.

2. To strengthen the Town’s sense of place through the installation of public art works and the celebration of community diversity through community events and cultural activities.

3. To advise Council on the progress of the implementation of the Cultural Plan.

4. To evaluate the program of public events and other cultural development activities and provide feedback to Council on the value for money for funds spent on cultural development.

5. To develop a forward plan for cultural development in the Town for Council’s consideration within the budget allocation provided by Council.

6. To develop for Council’s consideration appropriate cultural policies including public art acquisition and management.

To evaluate nominations for the Premier’s Australia Day Active Citizenship Awards and make a recommendation to Council.
To develop a short and long term strategy to achieve the Town’s Positioning Statement, that the Town of Bassendean will become a hub of recreation, arts and culture in Perth’s Eastern Region.

4. MEMBERSHIP

Membership of the Committee shall comprise the following:

1. Four Councillors from the Town of Bassendean; and

2. Four Community members from the Town of Bassendean with demonstrated cultural development experience.

5. PRESIDING MEMBER

The Committee shall appoint a Presiding Member and Deputy Presiding Member to conduct its business. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Town of Bassendean Standing Orders (Local Law No 1).

The Local Government Act 1995 places responsibility for speaking on behalf of Council with the Mayor, or the CEO if the Mayor agrees.

The Presiding Member and members of Council committees are to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the Mayor.

6. MEETINGS

Meetings shall be held four times per year.

Notice of meetings shall be given to members at least 3 days prior to each meeting.

If any member is absent from 3 consecutive meetings without leave of the Committee, then the member shall immediately forfeit their position on the Committee. The Council shall be informed of the vacancy and will appoint a replacement member for the balance of the term of appointment.

The Presiding Member shall ensure that detailed minutes of all meetings are kept and shall, not later than 5 days after each meeting, provide Council with a copy of such minutes.

All members of the Committee shall have one vote. If the votes of the members present are equally divided, the person presiding can cast a second vote.

7. QUORUM

Quorum for a meeting shall be at least 50% of the number of offices, whether vacant or not. A decision of the Committee does not have effect unless a simple majority has made it.

8. DELEGATED POWERS

In accordance with Section 5.17 of the Local Government Act, Council delegates the power for the acquisition of artworks. Such expenditure shall be in accordance with budget allocations and Council policy.

9. TERMINATION OF THE COMMITTEE

Termination of the Committee shall be:

a) In accordance with the Local Government Act 1995; and

b) At the direction of Council.

10. AMENDMENT TO THE INSTRUMENT OF APPOINTMENT & DELEGATION

This document may be altered at any time by the Council on the recommendation of the Committee, or after giving 14 days notice to the Committee.

11. COMMITTEE DECISIONS

Committee decisions shall not be binding on Council if such decisions are in conflict with the powers delegated by Council to the Committee.

POINT 1 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.16(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO A COMMITTEE.

10.1.5 SC – 5/10/07 - Success Hill Reserve – Concept Plan (Ref: R30 – Simon Stewert-Dawkins, Director Operational Services)

At the Standing Committee meeting, Cr Sutherland disclosed a possible perceived interest affecting impartiality as a member of the Success Hill Action Group, however, believed he was able to consider the matter objectively, without bias and for the good of the community.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Sutherland, Seconded Cr Devlin, that Council:

1. Receives the draft Success Hill Reserve Concept Plan report; and

2. Seeks further community comment on the draft Success Hill Reserve Concept Plan.

10.1.6 SC – 6/10/07 - Success Hill Reserve – Foreshore Access and Floating Fishing Platform Concept Plan (Ref: R30 – Simon Stewert-Dawkins, Director Operational Services)

At the Standing Committee meeting, Cr Sutherland disclosed a possible perceived interest affecting impartiality as a member of the Success Hill Action Group, however believed he was able to consider the matter objectively, without bias and for the good of the community.

An amendment was made to the Officer Recommendation, point 1 to change the revision number from D to E and to reduce the size of the platform to 10sqm as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6

MOVED Cr Gangell, Seconded Cr Devlin, that Council:

1. Adopts the draft Success Hill Reserve Foreshore Access and Floating Fishing Platform Concept Plan Rev E 04-10-2007, with a reduction of the landing platform to 10 sqm.

2. Authorises the use of the Town of Bassendean seal to formalise the funding Deed for the Recreational Fishing Community Grants Programme – Project R5088 – Success Hill Reserve Fishing Platform and Access;

3. Requests Syrinx Environmental to prepare the detailed drawings and specifications for the Success Hill Reserve foreshore access and floating fishing platform;

4. Obtains the Department of Indigenous Affairs Section 18 Clearance, Swan River Trust and the Department of Planning & Infrastructure approval prior to calling tenders for the construction of the Success Hill Reserve foreshore access and floating fishing platform.

10.1.7 SC – 7/10/07 - RFT CC009/2007-08 – Works for Resurfacing of Roads within the Town of Bassendean (Ref: G1204.88 – Ken Cardy Contracts & Support Services Coordinator - Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7

MOVED Cr Brinkworth, Seconded Cr Sutherland, that Council awards Tender CC009/2007-08 for road resurfacing works in the Town of Bassendean to Boral Asphalt (WA) with a provisional value of $160,761.63 (GST ex).

10.1.8 SC – 8/10/07 - RFT CC004/2007-08 – Air-conditioning Maintenance Services and Minor Works (Ref: G1204.84– Ken Cardy Contracts & Support Services Coordinator - Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Devlin, Seconded Cr Merfield, that Council:

1. Appoints Australian HVAC Services Pty Ltd as the Contractor for the Provision of Airconditioning Maintenance Services and Minor Work Services within the Town of Bassendean in accordance with the specifications, and terms and conditions of RFT CC004/2007-08 - Provision of Airconditioning Maintenance Services and Minor for the period 1 December 2007 to 30 November 2010;

2. Delegates the authority to the CEO to exercise the option under the contract to negotiate for a one (1) year extension of the Contract beyond the nominal expiry date of 30 November 2010.

POINT 2 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

10.1.9 SC – 9/10/07 - Designated Senior Employees (Ref: Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Devlin, Seconded Cr Brinkworth, that Council:

1. Continues to support the name Director as the name of the executive officers of the Town;

2. Maintains the current policy position of not designating any officers as designated Senior Officers in accordance with section 5.37 of the Local Government Act 1995 (as amended); and

3. Notes that the CEO will become the Complaints Officer under section 5.120 (b) of the Local Government (Official Conduct) Amendment Act 2007.

10.1.10 SC – 10/10/07 - Review of Delegations to the CEO and Other Officers (Ref: G0498 – Sue Perkins, Executive Assistant)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Sutherland, Seconded Cr Merfield, that having reviewed the delegations currently in place:

1. That Council delegates to the Chief Executive Officer under Section 5.42 of the Local Government Act 1995:

a) The authority to enter into contracts for the supply of goods, services and programs identified within the approved budget up to the value of $50,000, exclusive of GST, and for the inviting of tenders for the supply of contracts over the value of $50,000 without further reference to Council, unless expressly identified and itemised by resolution of the Council;

b) The authority to dispose of local government property listed in the Annual Budget to a value not exceeding $100,000;

c) The power to make payment from the Municipal Fund, the Trust Fund, the Reserve Fund and any other fund which the Council may operate from time-to-time;

d) The power to enter into special arrangements for the payment of rates and services charges with ratepayers who demonstrate cases of financial hardship;

e) The power to approve the issue of Council purchasing cards;

f) The power to authorise variations to budget estimates where the variation is less than 10% and not more than an amount of $5,000;

g) The authority to exercise any of the powers of the Council or discharge any of its duties in connection with the following local laws made under the Local Government Act 1995, the Health Act 1911 (as amended) and the Dog Act 1976:

Bee Keeping Local Law;

Dogs Local Law;

Fencing Local Law;

Parking and Parking Facilities Local Law;

Local Government Property Local Law;

Signs, Hoardings and Bill Posting Local Law;

Activities on Thoroughfares and Trading in

Thoroughfares and Public Place Local Law;

Health Local Law; and

Urban Environment and Nuisance Local Law

h) The authority to issue notices under Section 3.25 of the Local Government Act 1995 when a property is deemed to be inconsistent with the amenity of the street in accordance with Schedule 3.1, Division 1 of the Act;

(Note: This delegation relates to a range of requirements including containing run-off on your own property, house numbering, unsightly appearances of land, storage of disused materials, etc.)

i) The authority to exercise the additional powers contained within Section 3.26 of the Local Government Act 1995 when notice is given, where the person to whom the notice is given under Section 3.25 fails to comply;

j) Permission to extend leased buildings in the following circumstances:

i) The works comply with the Town Planning Scheme and planning approval.

ii) The works do not involve any expenditure to Council unless that expenditure is budgeted.

iii) The value of the asset will not be diminished as a result of the works.

iv) Unless otherwise provided for in the lease the terms shall be increased to take account of the extension.

k) The authority to approve reimbursements of travel expenses in accordance with Section 5.98(2)(b) and (3) of the Local Government Act and Regulation 32 of the Local Government Administration Regulations;

l) The authority to approve future requests for donations from the WA Special Children’s Christmas Party Appeal in liaison with the Mayor;

m) The authority to approve the hire of a reserve or facility within the Town for the purpose of conducting a circus without exotic animals;

n) The authority to take legal action to enforce infringement notices issued where proprietors fail to adhere to the Town’s instructions to remove unauthorised advertising signs located within thoroughfares;

o) The authority to negotiate an acceptable price for the Ransomes Gang Mower in the event that the reserve price of $3,000 (GST inclusive) is not reached; and to accept the most advantageous tender or tenders for the following items:

20 Various Musical Instruments;
174 Hobnob Stackable Chairs (asset numbers 20224 and 21084);

Dallas Equip Tub Chairs (asset numbers 21134, 21135, 21136, 21137);

Executive Chairs (asset number 20461);

3 Office Chairs;
1 Wooden Coat/Hat Rack; and
1 Ricoh Photocopier.

2. That Council delegates to the Chief Executive Officer:

a) The power to endorse ‘Built Strata’ and ‘Vacant Lot Strata’ documentation in accordance with the Strata Titles Act 1985;

b) The authority to issue notices and the power to enforce the provisions and requisitions of notices so served under the provisions of the Local Government (Miscellaneous Provisions) Act 1960, Sections 401 and 401A.

(Note: This delegation relates to buildings and the functions of the Building Surveyor.)

c) The authority to exercise any of the powers of the Council or discharge any of its duties under the Dog Act 1976 in connection with the Dogs Local Law.

d) The authority to approve or refuse applications to keep more than two dogs on a property in accordance with Section 26(3) of the Dog Act 1976.

e) The authority to deal with applications from clubs seeking approval for liquor licences for special occasions on Council owned or vested land in accordance with the Liquor Licensing Act.

3. That Council delegates to the Principal Building Surveyor:

a) The authority to approve or refuse to approve applications for building licence made pursuant to section 374 of the Local Government (Miscellaneous Provisions) Act 1960;

b) The authority to approve or refuse applications for demolition licence made pursuant to section 374A of the Local Government (Miscellaneous Provisions) Act 1960;

c) The authority to act as an officer appointed pursuant to section 245A of the Local Government (Miscellaneous Provisions) Act 1960 with respect to the compliance of privately owned swimming pools;

d) The authority to issue acknowledgement notices for unauthorised works pursuant to Council’s Policy;

e) The authority to issue a certificate of classification pursuant to Part 5 of the Building Regulations 1989;

f) The authority to approve or refuse applications for licence to store materials in the verge made pursuant to section 377 of the Local Government (Miscellaneous Provisions) Act 1960.

4. That subject to all applications for approval to commence development being presented to the Development Control Unit in order to provide professional advice and information to the Town Planner (Manager Development Services), Council delegates to the Town Planner (Manager Development Services) under clause 5.6.3 of the Town Planning Scheme No. 3:

a) The power to determine applications for approval under clauses 5.1 and 5.2 of the Town of Bassendean Town Planning Scheme No 3, with the exception of the following classes of development:

i) Where, in the opinion of the Town Planner the proposal involves a major commercial or residential development, which in the opinion of the delegate or DCU is likely to have a significant effect on the Town or on local amenity;

ii) Where, in the opinion of the Town Planner, the proposal represents a significant departure from the Town Planning Scheme, the Residential Design Codes or Council policies and nevertheless, the Town Planner (Manager Development Services), if he was to decide the matter would grant approval; and

iii) Where the proposal has been subjected to neighbour or community consultation and has attracted planning objections which, in the opinion of the Town Planner (Manager Development Services), should not be resolved by officers;

(Note: The power to determine applications under delegated authority includes the power to approve unconditionally, or subject to conditions, and the power to refuse applications.)

b) The authority to prepare responses to the State Administrative Tribunal for appeals lodged against Council’s decisions and Notices, and decisions issued under delegated authority, and responses be circulated to Councillors for information; and

c) The authority to deal with applications involving the modification of Restrictive Covenants where there are no valid objections on planning grounds.

5. That, subject to all applications for subdivision or amalgamation being presented to the Development Control Unit, Council delegates the authority to the CEO to give advice to the Western Australian Planning Commission on applications to amalgamate and subdivide land under S24(2) of the Town Planning & Development Act, provided the advice is consistent with the requirements of Town Planning Scheme No. 3.

6. That, pursuant to the provisions of Section 26 of the Health Act 1911 (as amended), Council delegates to the CEO and the Manager Health & Environment Services or the person acting in that position, or the Environmental Health Officer, as its deputies, for the purposes of discharging its functions under the Health Act 1911 (as amended).

7. That Council renews the following one-off delegations to the Chief Executive Officer that have not yet been completed:

a) The authority to enter into an agreement with the Bassendean State Emergency Service to allow the organisation to occupy portion of the land at Reserve 26417 Scaddan Street;

b) The authority to extend the contract with Geoff’s Tree Service for the provision of street tree pruning services for a further 12-month period, following the nominal expiry date of the Contract, being 31 May 2007;

c) The authority to commence legal proceedings under either the Town Planning and Development Act and Local Government Act (Miscellaneous Provisions) against the owners of Lot 2; 1 Anzac Terrace, Bassendean, where it is clearly demonstrated to his satisfaction that there have been avoidable breaches of conditions relating to the development of the site and that stop work orders be issued where such nuisances are created that are detrimental to the amenity of the area;

d) The authority to enter into negotiations to prepare a lease agreement for the use of the Scaddan Street Depot, Scaddan Street, Bassendean, by Technology Assisting Disability WA, and to make the necessary arrangements to be given the power to lease the land, subject to:

i) The financial terms discussed in the Officer’s Report to the Standing Committee meeting of 20 June 2006;

ii) Technology Assisting Disability WA agreeing to meet Council’s costs in establishing the lease; and

iii) Technology Assisting Disability WA agreeing to fund the cost of the installation of a footpath to meet the existing footpath from their premises to Iolanthe Street;

e) The authority to extend the contract with Town Property Maintenance for the provision of street sweeping and gully educting services for a further 12 month period following the nominal expiry date of the contract, being 30 September 2008;

f) The authority to call for quotations to demolish and remove the Old Tennis Clubhouse at the BIC Reserve and to remediate the grounds in the event there is no response to the registration of interest o purchase and relocate the building;

g) The authority to enter into discussions with Mr D Crosby, owner of 27 Hyland Street, Bassendean, regarding the potential purchase of part Lots 202 and 203 Hyland Street, Bassendean;

h) The authority to enter into a 12 month agreement with the City of Stirling to provide meals for the Bassendean Meals on Wheels Service commencing 1 January 2007;

i) The authority to exercise the option under the Building & General Electrical Services for Maintenance and Minor Works contract (RFT 031/2006-07) with Tungsten to negotiate for a single one (1) year extension of the contract beyond the nominal expiry date of 31 March 2010;

j) The authority to take action, including prosecution, in the event that the owner of Lot 232; 22 Blackthorn Road, Eden Hill, does not comply with Council resolution OCM-6/05/07;

k) The authority to exercise the option under the Security Monitoring and Maintenance of Security Equipment Contract (RFT CC036/2006-07) to negotiate for a single one year extension of the contract beyond the nominal expiry date of 30 June 2010;

l) The authority to exercise the option under the Provision of Cleaning of Public Facilities within the Town of Bassendean Contract (RFT CC047/2006-07) to negotiate for a single one year extension of the contract beyond the nominal expiry date of 31 March 2010;

m) The authority to exercise the option under the Annual Bulk Rubbish Collection Contract (RFT CC048/2006-07) to negotiate for two separate one (1) year extensions of the contract beyond the nominal expiry date of 31 July 2010;

n) The authority to exercise the option under the Annual Greenwaste Collection Contract (RFT CC049/2006-07) to negotiate for two separate one (1) year extensions of the contract beyond the nominal expiry date of 31 July 2010; and

o) The authority to exercise the option under the Graffiti Removal Service Contract (RFT CC001/2007-08) to negotiate for a one (1) year extension of the Contract beyond the nominal expiry date of 30 September 2010.

8. That Council notes that the following one-off delegations to the Chief Executive Officer are no longer required:

a) The authority to exercise the option under the plumbing contract with Venus Plumbing to negotiate a 12-month extension of the Contract beyond the nominal expiry date of 31 January 2007;

b) The authority to negotiate with Mr Daniele to purchase lot 38; 7 Prowse Street, Bassendean, to the maximum dollar value recommended by Council’s solicitors.

c) The authority to negotiate a lease for the Bassendean City Farm.

9. That Council notes the following exercise of delegated authority:

a) The Manager Health & Environmental Services exercised his delegated authority on 8 June 2007 when he approved an application to keep 4 birds at 33 Third Avenue, Bassendean.

AN ABSOLUTE MAJORITY VOTE IS REQUIRED UNDER SECTION 5.42 OF THE LOCAL GOVERNMENT ACT 1995 TO DELEGATE ANY OF COUNCIL’S POWERS TO THE CHIEF EXECUTIVE OFFICER.

10.1.11 SC – 11/10/07 - Review of Delegations to Committees (Ref: G0498 – Sue Perkins, Executive Assistant)

At the Standing Committee, a request was made for the CEO to research the delegated authority of the Local Studies Committee with regard to whether enough scope has been allowed. It was further suggested that the Cultural Development Advisory Committee be included in the table below at next week’s Ordinary Council Meeting, pending it’s approval by Council.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Sutherland, Seconded Cr Brinkworth, that Council, having reviewed the delegations currently in place, delegates to the Committees of Council listed in the table below the following delegations:

Committee	Delegation
CJ Physical Education & Community Recreation Centre Management Committee	The Committee shall be responsible for the management, operation and policy of the Centre. The Committee may use its allocated funds for the following purposes: a) Minor maintenance and repair of buildings, fences, provision and repair of equipment and other minor improvement associated with the Centre, as defined within the formal agreement. b) To implement programmes and services as appropriate to the general aims of the Centre. c) General administrative expenses of the Committee. d) With the written consent of the Town of Bassendean and Education Department first obtained the erection of further amenities at the Centre or alterations and improvements thereto.
Local Studies Collection Management	The Management Committee shall be responsible for the management, operation and policy of the Collection. The designated officer shall submit a financial report to each ordinary meeting of the Committee. Minutes of the meeting shall be considered by Council with copies provided to the Bassendean Historical Society (Inc)
Seniors’ Week Coordinating Committee	The Management Committee shall have the power to plan, coordinate, advertise and undertake a comprehensive program of events to celebrate Seniors’ Week including the power to expend funds in accordance with Council’s financial accountability requirements and apply for additional funding through grants, donations, fund raising and sponsorship as deemed appropriate.

10.1.12 SC – 12/10/07 - Ashfield Stakeholder Advisory Committee Meeting held on 12 September 2007 (Ref: G0512.1 – Patrick Quigley, Act/Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Brinkworth, Seconded Cr Sutherland, that the report on a meeting of the Ashfield Stakeholder Advisory Committee held on 12 September 2007, be received.

10.1.13 SC – 13/10/07 - Seniors’ Week Coordinating Committee Meeting held on 27 September 2007 (Ref: G096 – Travis Moore, Acting Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Sutherland, Seconded Cr Brinkworth, that the report on the meeting of the Town of Bassendean Seniors’ Week Coordinating Committee held on 27 September 2007, be received.

10.1.14 SC – 14/10/07 - Accounts for Payment (Ref: G041 – Michael Costarella, Acting Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.14

MOVED Cr Merfield, Seconded Cr Sutherland, that vouchers:

81720 – 81789 Municipal Fund – Commonwealth Bank

5688 – 5716 Trust Fund

EFT 89, 546 - 737 Municipal Fund – EFT Vouchers

totalling $1,277,198.30 be passed for payment.

10.1.15 SC – 15/10/07 - Notice of Motion from Cr John Sutherland

COMMITTEE RECOMMENDATION – ITEM 10.1.15

MOVED Cr Sutherland, Seconded Cr Klein, that Council receives a report through the Economic Development Advisory Committee on the extent of the deep sewage, or lack of, in the industrial area, and an estimate of the impacts and costs to development and to the environment.

10.2 REPORTS OF OFFICERS

10.2.1 Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Address

Proposal

Decision

Type of Determination

3 Railway Parade

Bassendean

2 Storey Dwelling

Conditional Approval

Delegated Authority

21 Seventh Ave

Bassendean

Conversion of single house to grouped dwelling.

Conditional Approval

Delegated Authority

OFFICER RECOMMENDATION – ITEM 10.2.1

That Council notes the decisions made under delegated authority by the Manager Development Services.

10.2.2 Financial Statements for the period ended 31 August 2007 (Ref: G042 – Michael Costarella, Acting Director Corporate Services)

Report Summary

Council is requested to receive the Financial Reports for the period ended 30 September 2007.
The Summary of Financial Activity shows the YTD operating income is 42.56% less than the budget

(due to trust funds transfers not being completed) and the expenditure is 5.51 % less than the 2007/08 YTD budget.

The Statements provide a comparison between actual and budget income and expenditure on year to date basis
The Report also provides details of rates outstanding.
Council resolved (OCM- 21/2/07) to receive a summary debtor information. Debtors report states that debts of >90 days are $90,219.14; >60 days are $6,374.68; >30 days are $ 33,078.00, and current debts are $13,545.95.

PURPOSE

The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.

Council’s Policy B.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.

The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.

Council has recently resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Treasurer’s Reports. This summary is included in the report.

BACKGROUND

The regulations require that the following statements be presented to Council on a monthly basis including:

Statement of Financial Activity- (this provides the income and expenditure for operating and non- recurrent as well as showing the amount of funds required from rates).
The Statements provide details of:

Acquisition and Disposal of Assets
Information on Borrowings
Reserve Funds
Net Current Assets ( Surplus/ Deficit)
Rating Information
Trust Funds

Balance Sheet- (This provides the current and non current assets and liabilities as well as the details of Council’s equity). The notes verify the amounts included in the Balance Sheet.
Operating Statement – (This is provided to reflect the income and expenditure by nature and type).
A monthly financial report shows the income and expenditure by Business Unit is also attached.

RELEVANT LAW AND POLICY

Financial Management Regulations and the Local Government Act 1995

SUSTAINABILITY & CORPORATE PLAN ALIGNMENT

Sustainability is defined in the State Sustainability Strategy (2003) as meeting the needs of current and future generations through an integration of environmental responsibility, social advancement and economic prosperity.

Economic Vitality & Financial Considerations: To encourage economic prosperity in the Town and Region; and to manage the Town’s assets and infrastructure in an effective and efficient way.

Leadership and Best Practice: To strengthen the Town’s position as an innovative, viable and independent “best practice” local government.

The reporting requirements provide Council with a comparison between budget and actual income and expenditure as well as the funding requirements and movements for the reporting period

RISK MANAGEMENT

The Acting Director Corporate Services cannot identify any risks associated with the reporting requirements.

OFFICER RECOMMENDATION – ITEM 10.2.2

That:

1. The Financial Reports for the period ended 30 September 2007, be received:

2. The Investment Report for the period ended 30 September 2007, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $365,350.11 for the period to 30 September 2007, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $143,217.77 as at 30 September 2007, be received.

10.2.3 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented to Council each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

Issue ID	Assigned To	Brief Description	Action Taken
13222	Gary Evershed	OCM - 40/04/07 - Notice of Motion - Cr Fox	Report presented in October. Recommend deletion
13758	Gary Evershed	OCM - 23/05/07 - Notice of Motion Cr Klein - EMRC & WALGA Zone Meetings	Report set for November.
16623	Gary Evershed	OCM 5/08/07 - Town of Bassendean Policy Framework	Overarching sustainability policy adopted. Workshop planned for 4 December 2007.
17360	Gary Evershed	OCM - 17, 18, 19, 20, 21 & 22/9/07 - Review of Committees of Council	Resolution actioned. Recommend deletion
17361	Gary Evershed	OCM - 23 & 24/09/07 - Review of Council Delegates to External Committees	Letters to be sent to relevant bodies.
5617	Graeme Haggart	OCM - 32/5/06 & OCM - 12/12/06 - Review of Bassendean Meals on Wheels Business Model	A further report to be presented in November on the Meals on Wheels business model to apply from 2008.
11118	Graeme Haggart	OCM - 41/1/07 & 33/02/07- Hyde Retirement Village, James Street, Bassendean – Policy on Ingoing Fees	Item to be presented by the end of the year.
14872	Graeme Haggart	OCM - 42/6/07 - Notice of Motion, Cr Gangell: Removal of Entrance Gates, Steel Blue Oval	Officer report included elsewhere in this agenda.
15425	Graeme Haggart	OCM 20/07/07 - Ashfield Stakeholder Advisory Committee Meeting held on 13 June 2007	No further action required. Recommend deletion.
15489	Graeme Haggart	OCM 26/07/07 - Bassendean Local Emergency Management Committee Meeting held on 20 June 2007	No further action required. Recommend deletion.
15490	Graeme Haggart	OCM 27/07/07 - Access and Inclusion Committee Meeting held on 20 June 2007	No further action required. Recommend deletion.
16635	Graeme Haggart	OCM 17/08/07 - Ticketing Booth and Other Works to Enhance Line of Sight to Heritage Stands and Skate Park, Steel Blue Oval Bassendean	Staff approached the Office of Crime Prevention regarding funding opportunities for the Youth Facility surrounds. OCP have encouraged the Town to submit a brief funding application which will likely attract most of the required funds. Youth Services staff are preparing this submission based on figures supplied by Asset Services.
16636	Graeme Haggart	OCM 18/08/07 - Bassendean Local Emergency Management Committee Meeting held on 18 July 2007	Meeting dates for 2008 set for 20 February, 21 May, 20 August & 19 November. Recommend deletion.
3309	Michael Costarella	OCM - 19/02/06 - Undergrounding Power	A report on funding options for the undergrounding power in Ashfield is to be prepared for Council consideration.
11742	Michael Costarella	SCM 11/10/06 - Review of Operational Services	Corporate Services currently implementing the new financial management system, with priority being given to the introduction of the project cost reports including appropriate activity cost centres
11747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Corp Services to develop IT Vision system that will extract performance indicator data based on the Business Excellence Framework and specific to the Town's requirements.
12136	Michael Costarella	OCM - 14/2/07 - Audit & Risk MC - SFMP	Refers to Issue ID 9882. Recommend deletion.
13756	Michael Costarella	OCM - 18/05/07 - Technology Assisting Disability (TADWA) - Request for a Self Supporting Loan to Finance the Potential Shortfall in Development Costs	The Town is waiting for the request from TADWA.
14857	Michael Costarella	OCM - 19/6/07 - Request for a Rate Exemption – Baptistcare, Homes Support Group, Activ Foundation, Hills Community Support & St Bartholomew’s House	The Rates record has been amended and the applicants have been advised of the exemptions. Recommend deletion.
14858	Michael Costarella	OCM - 20/6/07 - Request for a Rate Exemption – Providence Maitreya Buddha Missionary Institute of Australia Incorporated – 26 Whitfield Street, Bassendean	Application has been processed through Rates system and the applicant has been advised. Recommend deletion.
15498	Michael Costarella	OCM 33/07/07 - Audit and Risk Management Committee Meeting held on 11 July 2007	Risk Management Workshop to be arranged.
16627	Michael Costarella	OCM 10/08/07 - Underground Power	In accordance to OCM 10/08/07 $50,000will be listed forper annum into a “reserve” accountto fund TOBcomponent of theunderground power program. In accordance to the OCM-19/02/06, it is intended that areport will be presented on the financial implications and the various strategies to assist ratepayers fund their contribution for the proposed underground power program.
17367	Michael Costarella	OCM - 33/9/07 - 2007/08 Budget Review	Annual Adopted Budget has been amended to reflect changes. Recommend deletion
784	Simon Stewert-Dawkins	OCM 12/09/05 & OCM - 19/12/05 - Strategic Streetscape Plan	DOS has written on behalf of the Project Control Group to Hames Sharley regarding the excessive delays experienced and that the recent information provided does not comply to the project deliverables.
6373	Simon Stewert-Dawkins	OCM –7/06/06 & OCM – 10/09/06 - Ashfield Parade Reserve – Proposed Concept Plan	The Ashfield Parade Reserve project RFT CC005/2007-08 tender closes on Friday 28 September 2007 and a report is intended to be submitted to Council in November for consideration.
7126	Simon Stewert-Dawkins	OCM-12/7/06 - Ashfield Flats Reserve – Rehabilitation Project	OCM - 14/06/07 noted the letter from the Minister for Planning and Infrastructure. Letter forwarded to the Minister for the Environment 13th July.22August 2007. EMRC indicated that it could support the Town with supporting letters but was unable to lobby the State Gov.
9857	Simon Stewert-Dawkins	OCM - 14/11/06 - Old Perth Road - Feature Lighting	Western Power sub contractors scheduled to connect un metered power supply week beginning 22 October 2007. A.B Tilbury have install all the feature lighting, waiting on Western Power to connect electricity.
13227	Simon Stewert-Dawkins	OCM - 52/04/07 - Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout	Deed completed, bank guarantee provided by Australand. Currently working on traffic management options and once resolved a report will be presented to Council for consideration
746	Brian Reed	OCM 8/11/04 - SC - 2/11/04 & OCM 7/2/07 - Proposed Amendment to Town Planning Scheme No. 3 to include Lot 6; 27 Old Perth Road, Lots 14 & 15; 80 – 82 Old Perth Road, Bassendean within the Town Centre Zone	Wrote to DPI 3 March 2007 advising of Council’s decision
777	Brian Reed	OCM - 17/08/05 - SC - 10/08/05 - Request for Assistance - Provision of Land, Applicant: Technology Assisting Disability WA	Lease finalised and signed off by the Town and TADWA Recommend deletion
2481	Brian Reed	SCM - 1/11/05 - Town Planning Scheme No. 10	Western Australian planning Commission advised of Council decision.Final version of Scheme maps to be prepared by DPI MDS to modify scheme Text and LPS in accordance with schedule of modifications
4195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield	To be considered as part of comprehensiveAshfield Study
4216	Brian Reed	OCM - 30/03/06 - Maylands to Guildford Transit Orientated Development Study	Maylands-Guildford Project Management Group Meeting held on 27 July 2007.
4221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 - Bassendean Town Centre Area Strategy	Meeting held with State Government representatives to examine implementation options on 10 October 2007
4940	Brian Reed	OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines	Owners of the site have requested a review of the cash-in-lieu contribution based on the actual sale prices achieved for the land. Advice sought from Valuer Generals office. Still awaiting advice as of 12 October 2007.
4950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	OCM - 11/10/06 resolved thatCouncil investigates revoking Town Planning Scheme No. 4A once Town Planning Scheme No. 10 is gazetted.
5605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Road closure request passed on to Land Asset Management Services. Additional information has been provided and requested WAPC for comment again.
6374	Brian Reed	OCM - 11/6/06, 0CM - 7/12/06, OCM 28/6/07, OCM 11/9/04, OCM 12/10/07 & OCM 13/10/07 - Draft Public Open Space Strategy	Potential sale of land and transfer of land to be implemented in November 2007
10375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Modified DAP passed to the WAPC for their endorsement
10376	Brian Reed	OCM - 9/12/06 - Request to Purchase Lots 202 and 203; Nos 33 & 35 Hyland Street, Bassendean	Negotiations continuing with prospective purchaser
14874	Brian Reed	OCM - 52/6/07 - Tanners Wharf Restaurant Proposal	Applicant advised of Council decision
16629	Brian Reed	OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Owners of land advised. Seeking valuations of land to be purchased.
16645	Brian Reed	OCM 36/08/07 – Land Acquisition and Disposal within Town Planning Scheme No 4A	Valuer appointed to value land for Council
17353	Brian Reed	OCM - 6/9/07 - Alterations and Factory Additions – Lot 1001 (No 12-14) Dyer Road, Bassendean	Applicants advised of Council decision Recommend Deletion
17354	Brian Reed	OCM - 7/9/07 - Proposed Four Lot Subdivision - Lots 2 & 3 (No. 167) West Road, Bassendean	Western Australian Planning Commission advised of the Town’s recommendation. Recommend deletion
11735	Ian McDowell	SCM - 5/10/06 - Review of Operational Services	Asset Services 3 year implementation program has been developed for the market testing of park activities, engineering work activities, facility & building activities. The market testing process can commence once the required financial reports are in place.
11736	Ian McDowell	OCM - 6/10/06 - Review of Operational Services	Pending the completed implementation of IT Vision system and the required financial data, the "market testing" process will commence, it is intended to undertake a plant fleet review.
11744	Ian McDowell	SCM - 11/10/06 - Review of Operational Services	1) Asset Management Framework endorsed in June 2007. Currently developing IT Vision asset management system to IPWEA requirements. OCM resolution still in progress. 2) Pending the appointment of the new Infrastructure Coordinator a formal training program will be introduced and OCM resolution still in progress. 3) Asset Management Officer employed and setting up system. OCM resolution achieved.
11753	Ian McDowell	OCM - 35/12/06 - Operational Services Review	Infrastructure Coordinator position re-advertised and closed on 16 October 2007.
14849	Ian McDowell	OCM - 10/6/07 - Pickering Park Jetty	Application sent to SRT (approval to remove jetty and concrete structures, and to rehabilitate foreshore); and to DPI (termination of jetty licence) on 16 August 2007. DOS submitted Section 18 application to DIA on 18 August 2007 to remove jetty and waiting on approval.
15416	Ian McDowell	OCM 16/07/07 - Depot Office Accommodation	Still awaiting planning approval. Building plan submitted.
17355	Ian McDowell	OCM - 8/09/07 - Disposal of Property – Delegation of Authority	Items will be disposed of in accordance with this Resolution. Recommend deletion.
13211	Kallan Short	OCM - 17/04/07 - Unauthorised Signs Located Within Street Thoroughfares	Manager of Ranger Services to meet with PBS to finalise infringement notices. Generic letter drafted, final version to be provided to Ranger Services shortly to commence distribution. Date of issue to each person to be individually recorded and two months provided before further action will be taken.
16626	Ken Cardy	OCM 9/08/07 - RFT CC001/2007-08 – Graffiti Removal Service	Letter sent to successful tenderer. No further action required. Recommend deletion
17356	Ken Cardy	OCM - 9/09/07 - Disposal of Surplus Equipment	RFT document being designed for approval
787	Ken Goldsworthy	OCM 26/09/05 - New Public Health Act for Western Australia	No further information available at this point in time.
2484	Michael Whitbread	OCM - 7/01/06, 10/08/06 & OCM - 9/7/07 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	Letter sent and will be monitored within the time frame of the resolution.
13749	Michael Whitbread	OCM - 6/05/07 - Unauthorised Use of Premises as Two Tenancies – Lot 232; 22 Blackthorn Road, Eden Hill – Owner: M Thiveos	Awaiting advice from The Town’s solicitors
13750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	Owner has advised that the works will commence to rectify the garage by the end of September 2007 I will request Kallan Short follow up with a site inspection at that time.
15408	Michael Whitbread	OCM - 8/07/07 - Proposed Home Occupation (Prefabricated Shed Sales) Lot 87 (No. 84) Hamilton Street	Conditional approval issued and the SAT advised by the applicant to withdraw the application for Review. The applicant will be contacted and the site visited within the next 60 days to ensure compliance with Council resolution
16632	Michael Whitbread	OCM 14/08/07 - Breach of Local Planning Scheme No.3 Unauthorised Transport Depot (Heavy Haulage) Lot 10 (No.38) Pearson Street, Ashfield Owner: Mr Nenjo Males	Owner advised of Council decision.
16633	Michael Whitbread	OCM 15/08/07 - Breach of Local Planning Scheme No. 3 - Unauthorised Transport Depot (Truck Storage) Lot 14 (No.20) Maidos Street , Ashfield - Owner: Mrs Green	Owner advised of Council decision.
752	Patrick Quigley	OCM 30/10/04 & OCM 17/12/05 - Public Open Space – 96 Railway Parade, Bassendean	Australand has now completed the installation of the play structure atthe "Park Estate" within the public open space. Recommend deletion.
10386	Patrick Quigley	OCM - 32/12/06 - Notice of Motion – Cr Devlin: Banner Poles	Policy on the Town's signage, including for banner poles, is being undertaken through the Strategic Streetscape Corporate Project. Recommend deletion.
17364	Patrick Quigley	OCM - 27/9/07 - Community, Sporting & Recreation Facilities Fund	The Town has now submitted a CSRFF funding application to the Dept of Sport & Recreation (DSR) toundertake aBIC Reserve tennis facility capital works project.The DSR wasadvised that the tennis facilities will comprise 6 grass courts and 2 synthetic (plexipave) courts. Recommend deletion.
17365	Patrick Quigley	OCM - 28/9/07 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 16 August 2007	The Cyril Jackson Senior Campus are undertakingananalysis of its recreation centre programming to assess compatibility with the proposed Active Abilities Program for people with disabilities and will report back to the Committee. Recommend deletion.
17366	Patrick Quigley	OCM - 32/9/07 - Arts Committee Meeting held on 12 September 2007	Financial assistance provided to local cultural practitioner, Greg Stratton, to undertake a Documentary Production Management course. Local Artist, Daniel Iley, advised that his design entitled “Sandy Beach Tree of Life” was chosen for the Sandy Beach Reserve Public Art Commission. Urban Art Graffiti Project feasibility report is being referred to the Cultural Development Advisory Committee. Recommend deletion.
13223	Robert Gray	OCM - 43/04/07 - Economic Development Advisory Committee Meeting held on 4 April 2007	Business Breakfast confirmed, with presentations by TOB, Hawaiian and Match. Invitations have gone out for Tues 25 September 2007 at Maltese Assoc. Tony Watts of SBC East Metro has come up with a suggested presenter for a networking event. We have asked Tony to supply more info. re this presenter. Business DirectoryExcel database has been updated byTOB Customer Service staff. Now going through process oftesting email addresses andinviting businesses to opt-in to having their contact details displayed onTOB Website Business Directory. Expected completion September 2007.
11114	Samantha Tarling	OCM - 34, 35 & 36/1/07 - Notice of Motion, Cr Stubbs: Security Patrol Service	The Regional Community Safety and Crime Prevention Plan has been received and will be submitted to Council for consideration at the October Standing Committee. In the Plan, security patrols were not recommended. A separate report will go up toCouncil at the October Standing Committee in response to this motion.
17362	Yvonne Zaffino	OCM - 25/9/07 - Process to Select Delegates for Appointment to EMRC and WALGA East Zone and other Committees	New policy added to Governance section of Policy Manual. Recommend deletion.
17363	Yvonne Zaffino	OCM - 26/9/07 - Health Promotion Policies	New policies added to Leisure Services section of Policy Manual. Recommend deletion.

OFFICER RECOMMENDATION – ITEM 10.2.3

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.2.4 Calendar for November 2007 (Ref: G1128 – Sue Perkins, Executive Assistant)

Tue 6 Nov 5.30pm Youth Advisory Council Meeting – Bassendean Youth Service

Tue 6 Nov 7.00pm Councillor Induction Program – Council Chamber

Wed 7 Nov 10.30am Marketing Plan Meeting – Committee Room

Thu 8 Nov 9.00am Bassendean Local Studies Collection Management Committee Meeting – Council Chamber

Tue 13 Nov 7.00pm Councillors Information Workshop – CEO’s Performance Appraisal – Council Chamber

Wed 14 Nov 12.30pm Audit & Risk Management Committee Meeting – Council Chamber

Tue 20 Nov 7.00pm Standing Committee Meeting – Council Chamber

Wed 21 Nov 11.00am Bassendean Local Emergency Management Advisory Committee Meeting – Council Chamber

Thu 22 Nov 7.30am Small Business Centre East Metro Meeting

Thu 22 Nov 8.30am Cyril Jackson Physical Education & Community Centre Management Committee – Council Chamber

Thu 22 Nov 3.00pm Seniors’ Week Coordinating Committee Meeting – Council Chamber

Thu 22 Nov 5.00pm Resource Recovery Committee Meeting - EMRC - If required

Mon 26 Nov 3.00pm Eastern Districts Planning Committee Meeting – City of Belmont

Tue 27 Nov 7.00pm Ordinary Council Meeting – Council Chamber

Thu 29 Nov 6.00pm WALGA East Metropolitan Zone Meeting – EMRC

OFFICER RECOMMENDATION - ITEM 10.2.4

That the Calendar for November 2007 be adopted.

10.2.5 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was attached to the following document during the reporting period:

5/10/07 Lease Agreement between Technology Assisting Disability WA Incorporated and the Town of Bassendean on Lot 501 on Deposited Plan 57119 (Portion of Scaddan Street Depot.

OFFICER RECOMMENDATION – ITEM 10.2.5

That the report on the use of the Common Seal for the preceding month be received.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 27 November 2007.