Town of Bassendean: Agenda

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TOWN OF BASSENDEAN

NOTICE OF AN ORDINARY COUNCIL MEETING

Dear Council Member

An Ordinary Meeting of the Council of the Town of Bassendean will be held on Tuesday, 25 September 2007, in the Council Chamber, 48 Old Perth Road, Bassendean, commencing at 7.00pm.

MR G F EVERSHED

CHIEF EXECUTIVE OFFICER

21 September 2007

A G E N D A

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2.0 PUBLIC QUESTION TIME

2.1 Questions taken on Notice

Mr Don Yates, 16 Thompson Road, Bassendean

At the Ordinary Council meeting held on 28 August 2007, Mr Yates referred to part 4 of Item 10.1.5, Underground Power, and asked when the report could be expected.

The CEO provided the following answer to Mr Yates in writing:

“Thank you for your question taken on notice at the August Ordinary Council Meeting.

The report on the financial implications and the various strategies to assist ratepayers fund their contribution for any proposed undergrounding of power program will be provided in the lead up to Council’s application for funding in the 2009 funding round.

The obvious reason for this is that it is unlikely that Council would proceed any earlier if it can attract 50% of funding from the State Government.

Secondly, if done earlier prices would be subject to change and the information would be useless by the time the report would be required for the funding round.”

2.2 Questions from Members of the Public

Members of the public who wish to do so may ask questions at this point in the agenda. A further opportunity is also provided later in the meeting.

3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE

4.0 DEPUTATIONS

4.1 SC – 2/09/07 - Proposed Four Lot Subdivision - Lots 2 & 3 (No. 167) West Road, Bassendean

Lauren Vidler, Town Planner from BSD Pty Ltd will be in attendance to a deputation on this item.

A copy of a facsimile to the DPI, on which the deputation will be based, is included as an attachment to the agenda.

5.0 CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting held on 28 August 2007

OFFICER RECOMMENDATION – ITEM 5.1(a)

That the minutes of the Ordinary Council meeting held 28 August 2007, be received.

OFFICER RECOMMENDATION – ITEM 5.1(b)

That the minutes of the Ordinary Council meeting held on 28 August 2007, be confirmed as a true record.

6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION

7.0 PETITIONS

8.0 DECLARATIONS OF INTEREST

9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING

10.0 REPORTS

10.1 Standing Committee Meeting held on 18 September 2007

OFFICER RECOMMENDATION – ITEM 10.1(a)

That the minutes of the Standing Committee meeting held on 18 September 2007, be received.

Adoption of Recommendations En Bloc

The following information is provided to Councillors for guidance on the use of En Bloc voting as is permissible under the Town’s Standing Orders. The use of En Bloc voting is widely used by Local Governments as a time management measure and to avoid repetition in debate. Should Councillors wish to proceed with En Bloc voting then the following information and suggested motions are provided by the CEO.

Standing Orders Local Law, Clause 49 states:

A member may move a motion to adopt by one resolution, all the recommendations or a group of recommendations from a committee or several reports, without amendment or qualification after having first identified those recommendations, if any -

(a) which require adoption by absolute or special majority vote,

(b) in respect of which there is a disclosure of interest;

(c) which any member has indicated the member wishes to debate; and

(d) in respect of which any member has indicated the wish to ask a question or to raise a point of clarification,

and, each of those recommendations referred to in paragraphs (a), (b), (c) and (d) shall be considered separately.

Standing Committee Minutes of 18 September 2007

The motions listed in the following Officer Recommendation were passed unanimously at the Standing Committee meeting held on 18 September 2007.

OFFICER RECOMMENDATION – ITEM 10.1(b)

That Council adopts en bloc the following recommendations of the Standing Committee of 18 September 2007, contained in the Ordinary Council Agenda – Items 10.1.1, 10.1.9, 10.1.10, 10.1.11, 10.1.12, 10.1.13, 10.1.14, 10.1.15, 10.1.16, 10.1.18, 10.1.19 & 10.1.20:

Ordinary Council Agenda	Standing Committee Agenda Item	Item	Recommendation Number	Standing Committee Vote
10.1.1	10.1	Alterations and Factory Additions – Lot 1001 (No 12-14) Dyer Road, Bassendean	SC – 1/09/07	Carried unanimously
10.1.9	10.9	Process to Select Delegates for Appointment to EMRC and WALGA East Zone and Other Committees	SC – 16/09/07	Carried unanimously
10.1.10	10.10	Health Promotion Policies	SC – 17/09/07	Carried unanimously
10.1.11	10.11	Community, Sporting & Recreation Facilities Fund	SC – 18/09/07	Carried unanimously
10.1.12	10.12	Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 16 August 2007	SC – 19/09/07	Carried unanimously
10.1.13	10.13	Seniors’ Week Coordinating Committee Meeting held on 23 August 2007	SC – 20/09/07	Carried unanimously
10.1.14	10.14	Bassendean Youth Advisory Council Meeting held on 4 September 2007	SC – 21/09/07	Carried unanimously
10.1.15	10.15	Access & Inclusion Committee Meeting held on 5 September 2007	SC – 22/09/07	Carried unanimously
10.1.16	10.16	Arts Committee Meeting held on 12 September 2007	SC – 23/09/07	Carried unanimously
10.1.18	10.18	Accounts for Payment	SC – 25/09/07	Carried unanimously
10.1.19	10.19	Financial Statements for the period ended 31 August 2007	SC – 26/09/07	Carried unanimously
10.1.20	10.20	Councillors’ information Workshops held on 14 August and 4 September 2007	SC – 27/09/07	Carried unanimously

Council is now requested to considered the balance of the Standing Committee recommendations independently.

Ordinary Council Agenda	Standing Committee Agenda Item	Item	Recommendation Number	Standing Committee Vote
10.1.2	10.2	Proposed Four Lot Subdivision - Lots 2 & 3 (No. 167) West Road, Bassendean	SC – 2/09/07	Disclosure of Interest
10.1.3	10.3	Disposal of Property – Delegation of Authority	SC – 3/09/07	Absolute Majority required
10.1.4	10.4	Disposal of Surplus Equipment	SC – 4/09/07	Absolute Majority required
10.1.5	10.5	Open Space Strategy	SC – 5/09/07 SC – 6/09/07 SC – 7/09/07	Disclosure of Interest
10.1.6	10.6	Modifications to Local Planning Scheme No. 10	SC – 8/09/07 SC - 9/09/07	Disclosure of Interest
10.1.7	10.7	Review of Committees of Council	SC – 10/09/07 SC – 11/09/07 SC – 12/09/07 SC – 13/09/97 SC – 14/09/07	Carried 4/2 Carried Unanimously Carried 5/1 Carried 4/2 Carried 4/3
10.1.8	10.8	Review of Council Delegates to External Committees	SC – 15/09/07	Carried 5/1
10.1.17	10.17	2007/08 Budget Review	SC – 24/09/07	Absolute Majority required

The following Committee recommendations are submitted to Council for consideration:

10.1.1 SC – 1/09/07 - Alterations and Factory Additions – Lot 1001 (No 12-14) Dyer Road, Bassendean – Owner: True Blue Corporation – Applicant: Myer Shircore Architects (Ref: DYE12 – Michael Whitbread, Senior Planning Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.1

MOVED Cr Dunkerton, Seconded Cr Sutherland, that Council grant planning consent for the alterations and additions at Lot 1001 (No.12) Dyer Road, Bassendean, subject to the following conditions:

1. The issue of a building licence prior to the commencement of any on site works;

2. Any security fencing shall be located a minimum of 2.0 metres from the street boundary, and if of wire mesh type, shall be PVC coated;

3. No products, goods or materials are to be stored outside of the building, unless in a designated area approved by Council for this purpose (Development Control Unit);

4. The first 2-metres metres of the site being landscaped to the satisfaction of Council (Development Control Unit);

5. A detailed landscape plan being submitted with the application for a building licence which shows the location and type of existing and proposed trees and shrubs and lawns to be installed, and natural landscaping areas to be retained, in accordance with the approved plans;

6. The Macdonald Crescent street verge adjacent to the lot 1001 being landscaped and maintained to Council's satisfaction (Development Control Unit);

7. The landscaping plan shall include details of the proposed watering system to ensure the establishment of species and their survival during the hot, dry summer months. Council encourages landscaping methods which do not rely on reticulation. Where reticulation is not used, the alternative method should be described;

8. The landscaped areas being developed in accordance with the approved plan and maintained thereafter for a minimum period of 12 months (Development Control Unit);

9. Provision and maintenance of a total of 70 paved car parking spaces measuring 5.5m x 2.5m and clearly marked on the ground, with 6m wide paved access ways;

10. The owner shall provide and construct to the satisfaction of the Town additional on site car parking bays to a maximum of 48, for the current land uses if in the opinion of the Council, such bays are required;

11. Signs and hoardings being subject to a separate application;

12. The issue of a building licence prior to the commencement of any on-site works;

13. The buildings hereby approved shall not be occupied until all of the conditions of planning consent have been complied with to the satisfaction of the Manager Development Services, unless the applicant has entered into an agreement with Council to comply with those conditions within a specified period; and

The working drawings shall be accompanied by a drainage system based on the principle that paved and roofed area runoff shall be directed into on-site soak-wells and contained wholly within the site.

10.1.2 SC – 2/09/07 - Proposed Four Lot Subdivision - Lots 2 & 3 (No. 167) West Road, Bassendean – Owners: CL & DE Chapman & BJ & RG Walsh – Applicant: Cardno BSD Pty Ltd (Ref: WAPC135457 - Michael Whitbread, Senior Planning Officer)

At the Standing Committee meeting, Cr Dunkerton disclosed a proximity interest in relation to Broun Way and left the Chamber.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.2

MOVED Cr Fox, Seconded Cr Brinkworth, that Council refers the application to subdivide Lots 2 & 3 (No 167) West Road, Bassendean, back to the Western Australian Planning Commission with a recommendation of REFUSAL on the following grounds:

1. The proposed subdivision would result in a cul-de-sac with a length of 165 metres, which is in excess of the 120 metre minimum recommended by Liveable Neighbourhoods; and

2. The proposed subdivision proposes 4 lots and the location of the required 10% public open space contribution has not been provided, as required under Section 153 of the Planning & Development Act 2005.

Footnote:

The WAPC is advised that the subject lots form part of “Precinct E” under the Town’s Local Planning Strategy. The Town would support re-zoning of the land to a higher density following gazettal of LPS 10 and the submission of a comprehensive plan for the orderly and proper planning of the locality.

10.1.3 SC – 3/09/07 - Disposal of Property – Delegation of Authority (Ref: G0451 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.3

MOVED Cr Brinkworth, Seconded Cr Stubbs, that Council:

1. Provides the CEO with delegated authority to dispose of local government property listed in the Annual Budget to a value not exceeding $100,000; and

2. Notes that in the event property is sold at Public Auction that the CEO will make reference to the written down value of the property as contained in the Town’s asset register, and where applicable the market value of the property when setting the reserve price.

POINT 1 IS TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

10.1.4 SC – 4/09/07 - Disposal of Surplus Equipment (Ref: G0451 – Ian McDowell, Manager Asset Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.4

MOVED Cr Sutherland, Seconded Cr Dunkerton, that Council:

1. Approves the disposal of the Ransomes Gang Mower, Asset Number P7132, via Public Auction and approves a reserve price of $3,000 (GST inclusive);

2. Delegates to the CEO the authority to negotiate an acceptable price for the Ransomes Gang Mower in the event the reserve price is not reached;

3. Approves the disposal of the following property via Public Tender:

20 Various Musical Instruments
174 Hobnob Stackable Chairs (asset numbers 20224 and 21084)
4 Dallas Equip Tub Chairs (asset numbers 21134, 21135, 21136, 21137)
5 Executive Chairs (asset number 20461)
3 Office Chairs
1 Wooden Coat/Hat Rack
1 Ricoh Photocopier

4. Delegates to the CEO the authority to accept the most advantageous Tender or Tenders to Council, for the items listed above;

5. Approves destruction of the following property once any usable parts are stripped from the items listed:

Stihl blower – asset number 430
Wagner airless spray unit – asset number 550
Victa outdoor vac – asset number 478

and

6. Approves that the asset register be amended to reflect the disposal of all surplus plant listed above that is included in the asset register.

POINTS 1, 3, AND 5 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.8(2) OF THE LOCAL GOVERNMENT ACT 1995 AS IT SEEKS AUTHORISATION IN ADVANCE TO INCUR EXPENDITURE THAT IS NOT LISTED IN THE ANNUAL BUDGET.

POINTS 2 AND 4 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 5.42(1) OF THE LOCAL GOVERNMENT ACT 1995 AS IT DELEGATES SOME POWERS AND DUTIES TO THE CEO.

10.1.5 Open Space Strategy (Ref: G1035.3 – Brian Reed, Manager Development Services)

At the Standing Committee, Cr Brinkworth disclosed an impartiality interest in Item 10.5 with specific relation to open space in Tonkin Park due to her and her husband’s membership of the Railway Historical Society. This item was removed from the Officer Recommendation to be considered separately.

OFFICER RECOMMENDATION – ITEM 10.1.5

MOVED Cr Klein, Seconded Cr Sutherland, that Council:

1. Adopts the following hierarchy of open space as part of its Open Space Strategy:

Regional Public Open Space

Definition: Servicing a 10km catchment area; May have an environmental impact; Caters for large groups; and generally 50,000m2 plus in size. Public Open Space receiving a regional classification shall be developed in accordance with concept plans developed for the particular site.

Ashfield Flats/Ashfield Parade Reserve
Steel Blue Oval

District Public Open Space

Definition: Servicing a 5km catchment; Significant interest to attract users from a wide range; and generally 15,000m2 to 40,000m2 in size. Public Open Space receiving a district classification shall be developed in accordance with Council’s framework.

Ashfield Reserve
BIC Reserve
Jubilee Reserve

Neighbourhood Public Open Space

Definition: Servicing a 2km catchment (i.e. a 1km walk to); Caters for larger groups; and generally 3,000m2 to 15,000m2 in size. Public Open Space receiving a district classification shall be developed in accordance with Council’s framework.

Mary Crescent Reserve
Sandy Beach Reserve
Success Hill Reserve
Point Reserve

Local Public Open Space

Definition: Servicing a 1km catchment (i.e. a 500m walk to); Responsive to local needs; and generally up to 3,000m2 in size. Public Open Space receiving a Local Open Space-developed classification shall be developed in accordance with Council’s framework.

Developed Local POS

Broadway Arboretum
The park Estate (new reserve )
Colin Smith Reserve
Third Avenue POS
Carman Way Reserve
Troy Street Reserve
Parmelia Way Reserve
May Holman Reserve
Surrey Street Park
Palmerston Square Reserve
Freiberg Reserve
Hatton Court Park
Clarke Way Reserve
Gary Blanch Reserve
Pickering Park
Bindaring Park
Freeland Square
Padbury Square Reserve
Lord/Schofield Reserve
Culworth/ Mickleton Reserve
Anzac Terrace Reserve

Undeveloped Local POS

Undeveloped POS may include small parcels of bushland, POS used in transition such as road or drainage reserves, or POS in close proximity to other developed POS. Undeveloped Open Space shall be retained in their natural state and will not be provided with facilities.

Christie POS
Whitfield Street POS 1
Bindaring Park
Bridson Street/Elder Parade POS
Bradshaw Reserve
Kelly Park
Calnon Street POS
Lamb Street POS
Hamilton Street POS
Lord Street POS
Earlsferry POS
Anstey Road POS
Parnell Parade POS
Deakin Street POS
Villiers Street POS
Geraldine POS
4th Avenue POS
Padbury Place POS
Chedworth Way POS
Ireland Way POS
Advertises its intention to advise the State Government that 94 Hamilton Street, Bassendean, and 93 Lord Street, Eden Hill, are no longer required for recreation purposes.

At the Standing Committee meeting, Cr Stubbs foreshadowed an amendment that Sandy Beach Reserve be identified as Regional Public Open Space with Ashfield Flats/Ashfield Park Reserve.

SC – 5/09/07

COMMITTEE RECOMMENDATION – ITEM 10.1.5(a)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Sandy Beach Reserve be identified as Regional Public Open Space with Ashfield Flats/Ashfield Park Reserve.

SC – 6/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.5(b)

MOVED Cr Klein, Seconded Cr Sutherland, that Council:

1. Adopts the following hierarchy of open space as part of its Open Space Strategy:

Regional Public Open Space

Ashfield Flats/Ashfield Parade Reserve/Sandy Beach Reserve
Steel Blue Oval

District Public Open Space

Ashfield Reserve
BIC Reserve
Jubilee Reserve

Neighbourhood Public Open Space

Mary Crescent Reserve
Success Hill Reserve
Point Reserve

Local Public Open Space

Developed Local POS

Broadway Arboretum
The park Estate (new reserve )
Colin Smith Reserve
Third Avenue POS
Carman Way Reserve
Troy Street Reserve
Parmelia Way Reserve
May Holman Reserve
Surrey Street Park
Palmerston Square Reserve
Freiberg Reserve
Hatton Court Park
Clarke Way Reserve
Gary Blanch Reserve
Pickering Park
Bindaring Park
Freeland Square
Padbury Square Reserve
Lord/Schofield Reserve
Culworth/ Mickleton Reserve
Anzac Terrace Reserve

Undeveloped Local POS

Christie POS
Whitfield Street POS 1
Bindaring Park
Bridson Street/Elder Parade POS
Bradshaw Reserve
Kelly Park
Calnon Street POS
Lamb Street POS
Hamilton Street POS
Lord Street POS
Earlsferry POS
Anstey Road POS
Parnell Parade POS
Deakin Street POS
Villiers Street POS
Geraldine POS
4th Avenue POS
Padbury Place POS
Chedworth Way POS
Ireland Way POS
Advertises its intention to advise the State Government that 94 Hamilton Street, Bassendean, and 93 Lord Street, Eden Hill, are no longer required for recreation purposes.

SC – 7/09/07

COMMITTEE RECOMMENDATION – ITEM 10.1.5(c)

MOVED Cr Sutherland, Seconded Cr Stubbs, that Tonkin Park be retained as an undeveloped park pending further discussion with the Australian Historical Railway Society and the State Government.

10.1.6 Modifications to Local Planning Scheme No. 10 (Ref: G1042.1 – Brian Reed, Manager Development Services)

OFFICER RECOMMENDATION – ITEM 10.1.6

That Council adopts Local Planning Scheme No 10 with the following modifications:

1. Rezone the Eden Hill Shopping Centre site and adjoining 'Service Station' site to 'Local Shopping ' zone (no 'Additional Uses' or 'Special Control Area' to apply - delete SCA-1 from Map and Schedule 11);

2. Modify the boundary of Precinct B by moving it westward to include the lots east of Ivanhoe Street and north of Walter Road;

3. Modify the density code for No’s 13-17 Wilson Street (Masonic Hall site) to R20/60;

4. Include a clause within the Scheme Text that allows certain corner lots to be developed to a higher density. The proposed clause reads as follows:

The Council may permit the development, or support the subdivision, of an existing R17.5 or R20 coded corner lot to a maximum density of R25 provided the original lot has frontage to two constructed roads and any new lots created or new dwellings constructed shall have their own frontage to a constructed road.

5. Delete Special Control Area No. 3 from the Local Planning Scheme No. 10 Scheme Text and Scheme Maps.

At the Standing Committee meeting, Cr Klein disclosed a proximity interest in Item 10.6, point 4 in relation to corner lots as she resides next to a corner lot and was considered separately.

SC – 8/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6(a)

MOVED Cr Sutherland, Seconded Cr Brinkworth, that Council adopts Local Planning Scheme No. 10 with the following modifications:

2. Modify the boundary of Precinct B by moving it westward to include the lots east of Ivanhoe Street and north of Walter Road;

3. Modify the density code for No's 13-17 Wilson Street (Masonic Hall site) to R20/60; and

4. Delete Special Control Area No. 3 from the Local Planning Scheme No 10. Scheme Text and Scheme Maps.

SC – 9/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.6(b)

MOVED Cr Brinkworth, Seconded Cr Sutherland, that Council adopts Local Planning Scheme No. 10 with the following modification:

1. Include a clause within the Scheme Text that allows certain corner lots to be developed to a higher density. The proposed clause reads as follows:

10.1.7 Review of Committees of Council (Ref: G0444 - Gary Evershed, Chief Executive Officer)

OFFICER RECOMMENDATION – ITEM 10.1.7

That Council:

1. Retains the following committees:

Access & Inclusion Committee,

Audit & Risk Management Committee,

Local Emergency Management Committee,

Local Studies Collection Management Committee,

Cyril Jackson Physical Education & Community Recreation Centre Management Committee,

Economic Development Advisory Committee,

Seniors’ Week Coordinating Committee

Youth Advisory Council.

2. Forms a new committee to be known as the Cultural Development Committee incorporating the Arts and Public Events Committee;

3. Discontinues the Premiers Australia Day Award Committee;

4. Implements an alternative model of community consultation to replace the Ashfield Stakeholder Advisory Committee through the Ashfield Community Action Plan;

and

Discontinues the Standing Committee in favour of a briefing session on Ordinary Council Meeting Agenda items.

At the Standing Committee it was agreed to consider and vote on the above items separately commencing with point 5 first, points 1 and 3 together, followed by point 2 and then point 4.

SC - 10/09/07

COMMITTEE RECOMMENDATION – ITEM 10.1.7(a)

MOVED Cr Fox, Seconded Cr Stubbs, that Council continues the Standing Committee as it has proven to be an effective governance mechanism in the past.

SC - 11/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(b)

MOVED Cr Sutherland, Seconded Cr Dunkerton, that Council:

1. Retains the following committees:

Access & Inclusion Committee;

Audit & Risk Management Committee;

Local Emergency Management Committee;

Local Studies Collection Management Committee;

Cyril Jackson Physical Education & Community Recreation Centre Management Committee;

Economic Development Advisory Committee;

Seniors’ Week Coordinating Committee;

Youth Advisory Council;

and

Discontinues the Premier’s Australia Day Award Committee.

At the Standing Committee, a minor amendment was made to the Officer Recommendation following a suggestion from the Mayor that the new Cultural Development Committee could also be given the responsibility of considering the Premier’s Australia Day Award, as highlighted in bold below.

SC - 12/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.7(c)

MOVED Cr Klein, Seconded Cr Sutherland, that Council forms a new Committee to be known as the Cultural Development Committee incorporating the Arts and Public Events Committee at which the Premier’s Australia Day Awards would also be considered.

SC - 13/09/07

COMMITTEE RECOMMENDATION – ITEM 10.1.7(d)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council retains the Ashfield Stakeholder Advisory Committee and conducts another review in one year’s time.

SC - 14/09/07

COMMITTEE RECOMMENDATION – ITEM 10.1.7(e)

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council receives a report on the establishment of a Families and Children Support Committee.

10.1.8 SC – 15/09/07 - Review of Council Delegates to External Committees (Ref: G0444 - Gary Evershed, Chief Executive Officer)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.8

MOVED Cr Stubbs, Seconded Cr Sutherland, that Council:

1. Continues to appoint delegates or members and a deputy delegate or member to the:

Eastern Metropolitan Regional Council;

East Zone of WALGA;

Collective Local Biodiversity Strategy Stakeholder Working Group;

Eastern District Planning Committee;

North Metro Conservation Group Inc;

Perth Airports Municipalities Group;

Small Business Centre East Metro;

Swan River Trust;

2. Continues to provide a delegate and deputy delegate to the Stan Moses Pavilion Management Group in an observer capacity only and not as a member of the Board; and

3. Discontinues the appointment of delegates to the following bodies and to the roles of:

Senior Citizens’ Welfare Association;

State Emergency Service Liaison Volunteer;

Fire Brigade Liaison;

Aged Services Liaison;

Bassendean City Farm Steering Committee; and

North Metropolitan Region Recreation Advisory Committee, if it is wound-up.

10.1.9 SC - 16/09/07 - Process to Select Delegates for Appointment to EMRC and WALGA East Zone and other Committees

(Ref: G0107, G0421 – Gary Evershed, Chief Executive Officer)

A minor amendment was made to the Officer Recommendation to allow the CEO to prepare a suitably worded inclusion, as highlighted in bold below.

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.9

MOVED Cr Sutherland, Seconded Cr Brinkworth, that Council adopts the following policy on the selection of Councillor delegates to Committees and to external bodies, with a suitably worded inclusion, to be provided by the CEO on how to break the deadlock in the event of a tied vote:

SELECTION AND APPOINTMENT OF COUNCILLOR DELEGATES

Objective

To provide guidance to Councillors and the CEO on the process to be used in selecting and appointing Councillors to committees and to external bodies.

Policy

It is Town of Bassendean policy that, at a meeting of the Council where a Councillor is to be appointed to a committee or to an external body and there are more nominations than vacancies, the CEO is to conduct a secret ballot using the first past the post system to establish the preferred delegate or delegates to fill the position. In the event of a tied vote for a position, lots will be drawn by the CEO to determine the preferred delegate.

The Mayor or Presiding Member is then to call for a resolution of Council for the preferred delegate or delegates to be appointed to the vacant position and for the next preferred delegate to be appointed the deputy for the position to carry out the duties of the appointed Councillor in his or her absence when required.

10.1.10 SC – 17/09/07 - Health Promotion Policies (Ref: G0451 – Patrick Quigley, Manager Leisure Services & Ken Goldsworthy, Manager Health and Environmental Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.10

MOVED Cr Brinkworth, Seconded Cr Dunkerton, that Council adopts the following health promotion policies:

HEALTH PROMOTION POLICIES

TOBACCO POLICY

Objective

To provide a safe, healthy environment for users of Council facilities.

Council recognises that smoke free environments protect non-smokers from the harmful effects of Environmental Tobacco Smoke (ETS) and contribute to reducing tobacco consumption levels. Council will encourage quitting attempts and discourage the uptake of smoking, particularly by young people.

Policy

Council acknowledges its obligations to ensure that all Council owned buildings are free from potential health hazards.

Council declares that all Council owned buildings and events are smoke free zones and this policy extends to Council plant and vehicles.

Council provides signage to Council buildings and events to reflect its non-smoking policy.

Council advises hirers of its facilities, via its hire documentation, that the facility hired is subject to Council's non-smoking policy.

The management committees of relevant buildings shall be advised of their requirements to implement the policy.

All indoor and designated outdoor environments (seated areas/audience areas) under the control of the Town will be promoted as 100% smoke free.

All official functions (including dinners, presentations, fund-raising events, meetings, and social occasions) will be promoted as 100% smoke free.

Tobacco products will not be sold or promoted by the Town or on any premises under the control of the Town.

Any person, either employed by or representing the Town in any capacity will refrain from smoking whilst acting in an official capacity.

FOOD AND CATERING POLICY

Objective

To encourage the provision of good nutrition options to maintain and improve the health of the community.

Policy

Where food is available at functions and activities, healthy alternatives will be readily offered. This includes the provision of foods low in fat, high in fibre and fruit and vegetables.

Appropriate information will be available to food handlers e.g. Health & Hygiene of Food Handlers.

ALCOHOL AND OTHER DRUGS POLICY

Objective

To promote, encourage and support strategies to minimise harm from alcohol and other drug use.

Policy

The Town encourages the responsible consumption of alcohol, and excessive or rapid consumption of alcohol will be discouraged.

Water will be made available for free or low cost at public events.

If events include a licensed area, alcohol will be served in accordance with the requirements set out in the Liquor Licensing Act 1998. This includes no alcohol being served to patrons under the age of 18 years or to intoxicated patrons.

The use of illicit and performance enhancing drugs will not be allowed at any activities or events under the control of the Town.

Participants and performers known to be intoxicated due to alcohol and/or other drugs will not be permitted to participate or perform.

Food will be offered when alcohol is served.

The irresponsible use of alcohol or use of illicit and/or performance enhancing drugs will not be glamorised or promoted.

SUN PROTECTION POLICY

Objective

To recognise that exposure to ultraviolet radiation (UVR) has negative health effects and will therefore introduce measures to minimise exposure.

Policy

The Town strongly recommends and supports sun safe practices for all activities.

Activities will be conducted outside of the hours 10.00am to 3.00pm when UVR is at its peak, whenever possible.

Natural shade will be utilised to protect participants and spectators, wherever available.

Staff and members representing the organisation will always act as positive role models by adopting sun protection behaviours such as wearing long sleeved shirts, broad brim hats, extra length shorts, sunglasses and applying sunscreen.

When natural shade is not available, the Town will supply and erect portable shade structures, wherever possible.

Sunscreen (SPF 30+, broad spectrum water resistant) will be made available to participants and spectators. However when this is not possible these parties will be encouraged to bring their own.

SPORT SAFE POLICY

Objective

To improve the health of the community through safe participation in sports and physical activities.

Policy

An appropriately qualified first aid person/s with first aid equipment will be in attendance at events.

The community will be encouraged to use protective sports equipment where necessary.

Warm up, stretch and cool down routines will be encouraged, if required.

Members, coaches and officiating personnel will be encouraged to attend approved training and accreditation course in sports injury prevention and treatment, if required.

Correct fluid replacement practices will be encouraged at events.

MENTAL HEALTH POLICY

Objective

To promote positive mental health to maximise well being in individuals and communities. To foster a sense of belonging through improving social, physical and economic environments as well as enhancing the coping capacity of individuals and communities. To reduce or remove economic or social barriers to participation in the Town’s activities and encourage participants, volunteers and organisers to treat all groups in the organisation and in the community in general with respect, equality and openness.

Policy

The Town will proactively support positive mental health promotion in individuals and the community through the following supportive strategies:

Provide opportunities for individuals to be mentally, physically and socially active (ACT).

Encourage individuals to join and actively participate in the Town’s activities and those of partner organisations (BELONG).

Encourage individuals to become a volunteer in the Town, to set personal goals for achievement in the activities of the organisation, and to be more broadly involved in other community events and environments (COMMIT).

10.1.11 SC – 18/09/07 - Community, Sporting & Recreation Facilities Fund (Ref: G1110 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.11

MOVED Cr Sutherland, Seconded Cr Dunkerton, that Council:

1. Finalises the number of courts required on the BIC Reserve at 8 in total comprising 6 grass courts and 2 synthetic courts;

2. Notifies the Department of Sport and Recreation that Council supports one application for CSRFF funding in the 2007 round to undertake capital works improvements to the Town’s tennis facilities on BIC Reserve; and

3. Defers the construction of the 2 synthetic courts component of the tennis court relocation project until the 2008-09 financial year pending the outcome of the CSRFF application.

10.1.12 SC – 19/09/07 - Cyril Jackson Physical Education & Community Recreation Centre Management Committee Meeting held on 16 August 2007 (Ref: G1117 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.12

MOVED Cr Brinkworth, Seconded Cr Sutherland, that Council

Provides “in principle” support for the proposed Active Abilities Program for people with disabilities and that a further investigation be undertaken on its compatibility with next year’s programming for the Centre.
Receives the report on the meeting of the Cyril Jackson Physical Education & Community Recreation Centre Management Committee held on 16 August 2007.

10.1.13 Seniors’ Week Co-ordinating Committee Meeting held on 23 August 2007 (Ref: G096 – Patrick Quigley, Manager Leisure Services)

SC – 20/09/07

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.13

MOVED Cr Sutherland, Seconded Cr Stubbs, that Council:

1. Appoints the existing community members on the Seniors Week Coordinating Committee to continue on in an informal capacity, past the pending Local Government elections scheduled for 20 October, until after the 2007 Seniors Week Celebrations debriefing meeting scheduled for 22 November 2007; and

2. Receives the report on the Town of Bassendean Seniors’ Week Committee meeting held on 23 August 2007.

10.1.14 SC – 21/09/07 - Bassendean Youth Advisory Council Meeting held on 4 September 2007 (Ref: G0483 - Evan Hillman, Youth Development Officer)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.14

MOVED Cr Sutherland, Seconded Cr Dunkerton, that the report on the meeting of the Bassendean Youth Advisory Council held on 4 September 2007 be received.

10.1.15 SC – 22/09/07 - Access and Inclusion Committee Meeting held on 5 September 2007 (Ref: G084.10 – Greg Neri, Acting Director Community Development)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.15

MOVED Cr Sutherland, Seconded Cr Dunkerton, that the report on a meeting of the Access and Inclusion Committee held on 5 September 2007, be received.

10.1.16 SC – 23/09/07 - Arts Committee Meeting held on 12 September 2007 (Ref: G1128.4; G0444.9 – Patrick Quigley, Manager Leisure Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.16

MOVED Cr Stubbs, Seconded Cr Brinkworth, that Council:

Provides financial assistance of $350 under the Town’s Cultural Plan, to local cultural practitioner, Mr Greg Stratton, to undertake a Documentary Production Management course run by the Australian Film, Television and Radio School;
Notes the selection of the design entitled “Sandy Beach Tree of Life” by local Artist, Mr Daniel Iley for the Sandy Beach Reserve Public Art Commission;
Requests a report be provided on the feasibility of undertaking an Urban Art Graffiti Project within the Town; and
Receives the minutes of the Arts Committee Meeting held on 12 September 2007.

10.1.17 SC – 24/09/07 - 2007/08 Budget Review (Ref: G048 – Michael Costarella, Acting Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.17

MOVED Cr Brinkworth, Seconded Cr Sutherland, that

The information be received;
In accordance with section 6.8 of the Local Government Act, Council approves the following amendments to the 2007/08 adopted budget:

Additional Income

Additional Interim Rates $56,269
Proceeds-Sale of Assets- $112,333

Reduced Expenditure

Solar Cities Program- $15,000
Town Centre Area Strategy- $12,000
Library & Corporate services Review- $10,000
People Plan $20,000
IT Purchases Hardware & Software $3,600

Additional Project

Ashfield Community Centre $3,600

and

3. Includes any further adjustments which arise from the deferral of spending in item 10.11 on the BIC Tennis Courts pending consideration of the CSRFF application to the Department of Sports and Recreation.

POINT 2 & 3 ARE TO BE PASSED BY AN ABSOLUTE MAJORITY VOTE UNDER SECTION 6.8(2) OF THE LOCAL GOVERNMENT ACT 1995 AS IT SEEKS AUTHORISATION TO INCUR EXPENDITURE THAT IS NOT LISTED IN THE ANNUAL BUDGET.

10.1.18 SC – 25/09/07 - Accounts for Payment (Ref: G041 – Michael Costarella, Acting Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION - ITEM 10.1.18

MOVED Cr Dunkerton, Seconded Cr Sutherland, that vouchers:

81665 – 81719 Municipal Fund – Commonwealth Bank

5680 – 5687 Trust Fund

EFT335-545 Municipal Fund – EFT Vouchers

totalling $796,671.11 be passed for payment.

10.1.19 SC – 26/09/07 - Financial Statements for the period ended 31 August 2007 (Ref: G042 – Michael Costarella, Acting Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.19

MOVED Cr Brinkworth, Seconded Cr Sutherland, that:

1. The Financial Reports for the period ended 31 August 2007, be received;

2. The Investment Report for the period ended 31 August 2007, be received;

3. The Statement of Outstanding Creditors’ accounts in the amount of $243,743.48 for the period to 31 August 2007, be received; and

4. The Statement of Outstanding Debtors’ accounts in the amount of $148,574.99 as at 31 August 2007, be received.

10.1.20 SC – 27/09/07 - Councillors’ information Workshops held on 14 August and 4 September 2007 (Ref: G0466 – Brian Reed, Manager Development Services & Michael Costarella, Acting Director Corporate Services)

COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.1.20

MOVED Cr Sutherland, Seconded Cr Dunkerton, that the notes on the Councillors’ Information Workshops held on 14 August and 4 September 2007, be received.

10.2 REPORTS OF OFFICERS

10.2.1 Determinations made by the Manager Development Services and Reported to Council for Information (Ref: G1018 - Brian Reed, Manager Development Services)

The Manager Development Services made the following planning decisions under Delegated Authority since those reported to the last Council meeting:

Development Applications

Address	Proposal	File Ref	Decision	Type of Determination
97 Whitfield Street, Bassendean	Upgrade of Existing Dwelling	WHI97	Conditional Approval	Delegated Authority
59 Harcourt Street, Bassendean	2 Storey Dwelling	HAR59	Conditional Approval	Delegated Authority
42 Whitfield Street, Bassendean	Verandah	WHI42	Conditional Approval	Delegated Authority
4 Schofield Street, Eden Hill	Carport & Upgrade for Subdivision	SCH4	Conditional Approval	Delegated Authority
20 Mary Crescent, Eden Hill	Carport	MAR20	Conditional Approval	Delegated Authority
34 Second Avenue, Bassendean	Deck & Ensuite	SEC34	Conditional Approval	Delegated Authority
18 May Holman Drive, Bassendean	Warehouse	MAY18	Conditional Approval	Delegated Authority
1 River Road, Bassendean	Retaining Wall	RIV1	Conditional Approval	Delegated Authority
43 Third Avenue Bassendean	Patio	THI43	Conditional Approval	Delegated Authority
76 Kenny Street, Bassendean	Carport/Verandah/ Decking	KEN76	Conditional Approval	Delegated Authority
41 Old Perth Road	Extension/upgrade of Dental Clinic	OLD41	Conditional Approval	Delegated Authority

OFFICER RECOMMENDATION – ITEM 10.2.1

That Council notes the decisions made under delegated authority by the Manager Development Services.

10.2.2 Implementation of Council Resolutions

At the Ordinary Council meeting held in April 1998, it was resolved that an ongoing report be presented to Council each month detailing the status of Council resolutions.

The following table details those resolutions of the Council that are currently in the process of being implemented.

ISSUE ID	ASSIGNED TO	BRIEF DESCRIPTION	ACTION TAKEN
9,882	Gary Evershed	OCM - 26/11/06, 27/11/06 & 28/11/06 - Bassendean’s Plan for the Future- Strategic Plan 2007-17	Strategic Plan for the Future adopted and advertised. Recommend deletion.
11,740	Gary Evershed	SCM- 9/10/06 - Review of Operational Services	Staff have voted to accept Collective Agreement which will be registered. Recommend deletion.
13,222	Gary Evershed	OCM - 40/04/07 - Notice of Motion - Cr Fox	Report to be submitted in October.
13,758	Gary Evershed	OCM - 23/05/07 - Notice of Motion Cr Klein - EMRC & WALGA Zone Meetings	Report to be presented in October.
14,867	Gary Evershed	OCM - 30/6/07 - Consolidation of BIC Sporting Groups	Croquet Club notified. Budget allocations and CSRFF grant application determined. Recommend deletion.
15,413	Gary Evershed	OCM 13/07/07 - EMRC Swan River Trails Project Report	Critical feedback sent to EMRC. Recommend deletion.
16,623	Gary Evershed	OCM 5/08/07 - Town of Bassendean Policy Framework	Policy framework and overarching sustainability policy adopted. Program for developing policies adopted along with budget allocation. Recommend deletion.
5,617	Graeme Haggart	OCM - 32/5/06 & OCM - 12/12/06 - Review of Bassendean Meals on Wheels Business Model	A further report to be presented in November on the Meals on Wheels business model to apply from 2008.
11,118	Graeme Haggart	OCM - 41/1/07 & 33/02/07- Hyde Retirement Village, James Street, Bassendean – Policy on Ingoing Fees	Item to be presented by the end of the year.
14,872	Graeme Haggart	OCM - 42/6/07 - Notice of Motion, Cr Gangell: Removal of Entrance Gates, Steel Blue Oval	Officer report included elsewhere in this agenda.
15,425	Graeme Haggart	OCM 20/07/07 - Ashfield Stakeholder Advisory Committee Meeting held on 13 June 2007	No further action required. Recommend deletion.
15,489	Graeme Haggart	OCM 26/07/07 - Bassendean Local Emergency Management Committee Meeting held on 20 June 2007	No further action required. Recommend deletion.
15,490	Graeme Haggart	OCM 27/07/07 - Access and Inclusion Committee Meeting held on 20 June 2007	No further action required. Recommend deletion.
16,635	Graeme Haggart	OCM 17/08/07 - Ticketing Booth and Other Works to Enhance Line of Sight to Heritage Stands and Skate Park, Steel Blue Oval Bassendean	Staff approached the Office of Crime Prevention regarding funding opportunities for the Youth Facility surrounds. OCP have encouraged the Town to submit a brief funding application which will likely attract most of the required funds. Youth Services staff are preparing this submission based on figures supplied by Asset Services.
16,636	Graeme Haggart	OCM 18/08/07 - Bassendean Local Emergency Management Committee Meeting held on 18 July 2007	Meeting dates for 2008 set for 20 February, 21 May, 20 August & 19 November. Recommend deletion.
784	Simon Stewert-Dawkins	OCM 12/09/05 & OCM - 19/12/05 - Strategic Streetscape Plan	On 6th September Hames Sharely provided 16 revised policies, procedures & guidelines. TheProject Control Group have evaluated the documents and have advised Hames Sharley that they do not comply to the project deliverables and that further revisions are required by Hames Sharely prior to submitted to Council for consideration.
6,373	Simon Stewert-Dawkins	OCM –7/06/06 & OCM – 10/09/06 - Ashfield Parade Reserve – Proposed Concept Plan	The Ashfield Parade Reserve project RFT CC005/2007-08 tender closes on Friday 28 September 2007 and a report is intended to be submitted to Council in October for consideration.
7,126	Simon Stewert-Dawkins	OCM-12/7/06 - Ashfield Flats Reserve – Rehabilitation Project	OCM - 14/06/07 noted the letter from the Minister for Planning and Infrastructure. Letter forwarded to the Minister for the Environment 13th July and on 2 August 2007 letter requesting that the EMRC assist the Town in lobbying State Government to rehabilitate and provide long term management.
9,857	Simon Stewert-Dawkins	OCM - 14/11/06 - Old Perth Road - Feature Lighting	A.B Tilbury have install all the feature lighting, waiting on Western Power to connect electricity.
13,227	Simon Stewert-Dawkins	OCM - 52/04/07 - Australand Subdivision – Proposed Scaddan/Iolanthe Streets Roundabout	Deed completed, bank guarantee provided by Australand. Currently working on traffic management options and once resolved a report will be presented to Council for consideration
14,853	Simon Stewert-Dawkins	OCM - 14/6/07 - Ashfield Flats Reserve - Rehabilitation & Long Term Management	EMRC provided letter of response confirming that they are prepared to assist the Town lobby the State Government to rehabilitate and provide long term management for Ashfield Parade Reserve. Recommend Deletion
14,854	Simon Stewert-Dawkins	OCM - 15/6/07 - Success Hill Reserve – Concept Plan for Foreshore Access	Funds listed in the draft 2007/08 budget for Council consideration. Recommend Deletion
16,625	Simon Stewert-Dawkins	OCM 8/08/07 - Boundary Roads - Memorandum of Understanding between City of Bayswater & Town of Bassendean	Theseal to formalize the “Boundary Memorandum of Understanding” has beenapplied. A letter along with the sealeddocuments has been forwarded to the City of Bayswater.
16,628	Simon Stewert-Dawkins	OCM 11/08/07 - Underground Power	Council resolved not purchase a horizontal boring machine. Recommend deletion.
3,309	Michael Costarella	OCM - 19/02/06 - Undergrounding Power	A report on funding options for the undergrounding power in Ashfield is to be prepared for Council consideration.
11,742	Michael Costarella	SCM 11/10/06 - Review of Operational Services	Corporate Services currently implementing the new financial management system, with priority being given to the introduction of the project cost reports including appropriate activity cost centres
11,747	Michael Costarella	SCM - 13/10/06 - Review of Operational Services	Corp Services to develop IT Vision system that will extract performance indicator data based on the Business Excellence Framework and specific to the Town's requirements.
12,136	Michael Costarella	OCM - 14/2/07 - Audit & Risk MC - SFMP	Refers to Issue ID 9882. Recommend deletion.
13,756	Michael Costarella	OCM - 18/05/07 - Technology Assisting Disability (TADWA) - Request for a Self Supporting Loan to Finance the Potential Shortfall in Development Costs	The Town is waiting for the request from TADWA.
14,857	Michael Costarella	OCM - 19/6/07 - Request for a Rate Exemption – Baptistcare, Homes Support Group, Activ Foundation, Hills Community Support & St Bartholomew’s House	The Rates record has been amended and the applicants have been advised of the exemptions. Recommend deletion.
14,858	Michael Costarella	OCM - 20/6/07 - Request for a Rate Exemption – Providence Maitreya Buddha Missionary Institute of Australia Incorporated – 26 Whitfield Street, Bassendean	Application has been processed through Rates system and the applicant has been advised. Recommend deletion.
15,498	Michael Costarella	OCM 33/07/07 - Audit and Risk Management Committee Meeting held on 11 July 2007	Risk Management Workshop to be arranged.
16,627	Michael Costarella	OCM 10/08/07 - Underground Power	In accordance to OCM 10/08/07 $50,000will be listed forper annum into a “reserve” accountto fund TOBcomponent of theunderground power program. In accordance to the OCM-19/02/06, it is intended that areport will be presented on the financial implications and the various strategies to assist ratepayers fund their contribution for the proposed underground power program.
746	Brian Reed	OCM 8/11/04 - SC - 2/11/04 & OCM 7/2/07 - Proposed Amendment to Town Planning Scheme No. 3 to include Lot 6; 27 Old Perth Road, Lots 14 & 15; 80 – 82 Old Perth Road, Bassendean within the Town Centre Zone	Wrote to DPI 3 March 2007 advising of Council’s decision
777	Brian Reed	OCM - 17/08/05 - SC - 10/08/05 - Request for Assistance - Provision of Land, Applicant: Technology Assisting Disability WA	Power for Council to lease the land almost completed. McLeods have been requested to prepare final lease documentation
2,481	Brian Reed	SCM - 1/11/05 - Town Planning Scheme No. 10	Subject to a report to the August Standing Committee
4,195	Brian Reed	OCM - 8/03/06 - Consideration of Future Dedication of Right of Way No. 24 Located within the Street block Bounded by Guildford & Colstoun Roads, French and Maidos Streets, Ashfield	To be considered as part of comprehensive Ashfield Study.
4,216	Brian Reed	OCM - 30/03/06 - Maylands to Guildford Transit Orientated Development Study	Maylands-Guildford Project Management Group Meeting held on 27 July 2007.
4,221	Brian Reed	OCM - 37/03/06 & OCM - 6/12/06 - Bassendean Town Centre Area Strategy	Concept Plan adopted by Council August 2007.

4,940	Brian Reed	OCM - 8/04/06 & OCM – 6/09/06 Request for Council to Accept a Cash-in-lieu Payment Rather than Providing Open Space on Site - Lot 301; 1 Anzac Terrace, Bassendean & Proposed Residential Design Guidelines	Owners of the site have requested a review of the cash-in-lieu contribution based on the actual sale prices achieved for the land. Advice sought from Valuer Generals office. Still awaiting advice as of 17 September 2007
4,950	Brian Reed	OCM - 31/04/06 & OCM-10/7/06 - Notice of Motion, Cr Klein - TPS 4A/Potential Winding up of TPS 4A	OCM - 11/10/06 resolved thatCouncil investigates revoking Town Planning Scheme No. 4A once Town Planning Scheme No. 10 is gazetted.
5,605	Brian Reed	OCM - 8/5/06 - Proposed Closure of a Portion of Railway Parade, Bassendean	Road closure request passed on to Land Asset Management Services. Additional information has been provided and requested WAPC for comment again.
6,374	Brian Reed	OCM - 11/6/06, 0CM - 7/12/06 & OCM 28/6/07 - Draft Public Open Space Strategy	Subject to a report to the September Standing Committee.
10,375	Brian Reed	OCM - 8/12/07 - Revised Detailed Area Plan Scaddan Street, Bassendean	Modified DAP passed to the WAPC for their endorsement
10,376	Brian Reed	OCM - 9/12/06 - Request to Purchase Lots 202 and 203; Nos 33 & 35 Hyland Street, Bassendean	Subject to a report to the August Standing Committee
14,874	Brian Reed	OCM - 52/6/07 - Tanners Wharf Restaurant Proposal	Applicant advised of Council decision
16,629	Brian Reed	OCM 12/08/07- Possible Disposal of Lot 500 Nurstead Avenue, Bassendean	Owners of land advised. Seeking valuations of land to be purchased.
16,631	Brian Reed	OCM 13/08/07 - Town Centre Area Strategy	Negotiating with Consultant regarding completion of project.
16,645	Brian Reed	OCM 36/08/07 – Land Acquisition and Disposal within Town Planning Scheme No 4A	Written to adjoining owners regarding Council decision
11,735	Ian McDowell	SCM - 5/10/06 - Review of Operational Services	Asset Services 3 year implementation program has been developed for themarket testing of park activities, engineering work activities, facility & building activities activities. The market testing process can commence once the required financial reports are in place
11,736	Ian McDowell	OCM - 6/10/06 - Review of Operational Services	Pendingthe completed implementation of IT Vision system and the required financial data, the"market testing" process will commence, it is intended to undertake a plant fleet review.
11,744	Ian McDowell	SCM - 11/10/06 - Review of Operational Services	1)Asset Management Framework endorsed June 2007 . Currently developing IT Vision asset managementsystem to IPWEA requirements. OCM resolution still in progress. 2) Pending the appointment of the new Operations Coordinator a form training programme will be introduced. OCM resolution still in progress. c) Asset Management Officer employed andsetting upsystem. OCM resolution achieved.
11,753	Ian McDowell	OCM - 35/12/06 - Operational Services Review	The recruitment process for the Infrastructure Coordinator was unsuccessful. The position will be readvertised in late September/early October.
14,849	Ian McDowell	OCM - 10/6/07 - Pickering Park Jetty	Applications sent to SRT (approval to remove jetty and concrete structures, and to rehabilitate foreshore); and to DPI (termination of jetty licence) on 16 August 2007. DOS to make application to DIA for Section 18 Approval in time for September meeting of DIA.
15,416	Ian McDowell	OCM 16/07/07 - Depot Office Accommodation	Still awaiting planning approval. Drafting request for quotation document.
16,644	Ian McDowell	OCM 30/08/07 - Speed Review – Guildford Road, Bassendean	Letter sent to MRWA on 29 August 2007 advising them of Council's support in dropping the speed limit, and asking that consideration be given to the construction of median islands in Guildford Road to facilitate safe traffic movement. No further action required - recommend deletion.
16,624	John Chen	OCM 7/08/07 - Black Spot Funding Applications	No further action is required as the report was provided forCouncil's informationand endorsement. Recommend for deletion.
13,211	Kallan Short	OCM - 17/04/07 - Unauthorised Signs Located Within Street Thoroughfares	Manager of Ranger Services to meet with PBS to finalise infringement notices. Generic letter drafted, final version to be provided to Ranger Services shortly to commence distribution. Date of issue to each person to be individually recorded and two months provided before further action will be taken.
16,626	Ken Cardy	OCM 9/08/07 - RFT CC001/2007-08 – Graffiti Removal Service	Letter sent to successful tenderer. No further action required. Recommend deletion
787	Ken Goldsworthy	OCM 26/09/05 - New Public Health Act for Western Australia	No further information available at this point in time.
2,484	Michael Whitbread	OCM - 7/01/06 & OCM - 10/08/06 - Obstructions in ROW No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace, Bassendean	No more information has been received by adjoining owners.
13,207	Michael Whitbread	OCM - 12/04/07 - Proposed Home Occupation (Patio & Shed Sheet Metal Sales) Lot 87; 84 Hamilton Street, Bassendean	Matter resolved in August Council, temporary approval granted subject to conditions. Recommend Deletion.
13,749	Michael Whitbread	OCM - 6/05/07 - Unauthorised Use of Premises as Two Tenancies – Lot 232; 22 Blackthorn Road, Eden Hill – Owner: M Thiveos	The owner was written two on two occasion re Council resolution. The owner advised that she would not cease the two separate tenancies. The matter has been referred to Councils solicitors to commence legal actions as per resolution
13,750	Michael Whitbread	OCM - 7/05/07 - Retrospective Planning Consent: Concrete Tilt-up Outbuilding – Lot; 759 (No. 35) Broadway, Bassendean	Owner has advised that the works will commence to rectify the garage by the end of September 2007 I will request Kallan Short follow up with a site inspection at that time.
15,408	Michael Whitbread	OCM - 8/07/07 - Proposed Home Occupation (Prefabricated Shed Sales) Lot 87 (No. 84) Hamilton Street	Conditional approval issued and the SAT advised by the applicant to withdraw the application for Review. The applicant will be contacted and the site visited within the next 60 days to ensure compliance with Council resolution
15,409	Michael Whitbread	OCM – 9/07/07 - Proposed Closure & Obstructions in Right of Way No. 4 in the Block Bounded by First and Second Avenues, Walter Road and Anzac Terrace	Letter sent and will be monitored within the timeframe of the resolution.
16,632	Michael Whitbread	OCM 14/08/07 - Breach of Local Planning Scheme No.3 Unauthorised Transport Depot (Heavy Haulage) Lot 10 (No.38) Pearson Street, Ashfield Owner: Mr Nenjo Males	Owner advised of Council decision.

16,633	Michael Whitbread	OCM 15/08/07 - Breach of Local Planning Scheme No. 3 - Unauthorised Transport Depot (Truck Storage) Lot 14 (No.20) Maidos Street , Ashfield - Owner: Mrs Green	Owner advised of Council decision.
752	Patrick Quigley	OCM 30/10/04 & OCM 17/12/05 - Public Open Space – 96 Railway Parade, Bassendean	Australand proceeding with open space development at the "Park Estate" including with development of playground, paths and other infrastructure. Most Officer feedback on the draft development plan incorporated.
9,339	Patrick Quigley	OCM - 12/10/06 - RFT 028 / 2006-07 - Jubilee Reserve Sports Lighting	Western Power has arranged for external contractors to complete the works at Jubilee Reserve. Recommend Deletion.
10,386	Patrick Quigley	OCM - 32/12/06 - Notice of Motion – Cr Devlin: Banner Poles	Draft officer report referred for consideration by Hames Sharley within the Strategic Streetscape Corporate Project.
15,412	Patrick Quigley	OCM 12/07/07 - Health Promotion Policies	Final version for the Town's Health Promotion Policies is presented to Council in the OCM Agenda. Recommend Deletion.
15,429	Patrick Quigley	OCM 23/07/07 - Public Events Committee Meeting held on 18 June 2007	Officers have noted for Council to receive further progress reports on the planning for the Bassendean on Show Festival. Recommend Deletion.
16,639	Patrick Quigley	OCM 21/08/07 - Arts Committee Meeting held on 8 August 2007	Artwork designs for the Sandy Beach Reserve Public Art Project have now been received and assessed. Recommend Deletion.
16,641	Patrick Quigley	OCM 23/08/07 - Public Events Committee Meeting held on 13 August 2007	Sponsorshiphas been finalised for the Success Hill Action Group. Recommend Deletion.
16,642	Patrick Quigley	OCM 24/08/07 - Public Events Committee Meeting held on 13 August 2007	Council decision relating to the Bassendean on Show Festival has been noted. Council shall receive further progress reports leading up to the Festival. Recommends Deletion.
13,223	Robert Gray	OCM - 43/04/07 - Economic Development Advisory Committee Meeting held on 4 April 2007	Business Breakfast confirmed, with presentations by TOB, Hawaiian and Match. Invitations have gone out for Tues 25 September 2007 at Maltese Assoc. Business DirectoryExcel database has been updated. In process of testing email addresses and inviting businesses to opt-in to having their contact details displayed. Completion September 2007.
11,114	Samantha Tarling	OCM - 34, 35 & 36/1/07 - Notice of Motion, Cr Stubbs: Security Patrol Service	A report will go to the October Standing Committee.

OFFICER RECOMMENDATION – ITEM 10.2.2

That the information on the implementation of Council resolutions be received, and that those recommendations recommended for deletion be deleted from the list.

10.2.3 Calendar for October 2007 (Ref: G1128 – Sue Perkins, Executive Assistant)

Mon 1 Oct Queen’s Birthday Public Holiday – Offices Closed

Wed 3 Oct 5.30pm Economic Development Advisory Committee Meeting – Council Chamber (Crs Klein, Sutherland and Gangell)

Thu 4 Oct 6.00pm EMRC Council Meeting – EMRC (Crs Klein and Stubbs)

Sat 6 Oct 7.00pm Councillor and Staff Acknowledgement Function – Mulberry on Swan Function Centre

Tue 9 Oct 7.00pm Standing Committee Meeting – Council Chamber

Wed 10 Oct 10.30am Marketing Plan Meeting – Committee Room (Cr Klein)

Thu 11 Oct 9.00am Bassendean Local Studies Collection Management Committee – Council Chamber (Crs Stubbs, Brinkworth and Sutherland)

Thu 11 Oct 3.00pm Seniors’ Week Coordinating Committee Meeting – Council Chamber (Cr Sutherland)

Thu 11 Oct 5.00pm Resource Recovery Committee Meeting - EMRC (Cr Klein)

Fri 12 Oct 7.00pm Senior Citizens’ Welfare Association Meeting – Seniors and Community Centre (Crs Stubbs and Sutherland)

Tue 16 Oct 7.00pm Ordinary Council Meeting – Council Chamber

Sat 20 Oct Local Government Elections

Mon 22 Oct 7.00pm New Councillors Orientation – Council Chamber

Tue 23 Oct 7.00pm Special Council Meeting – Elections – Council Chamber

Thu 25 Oct 7.30am Small Business Centre East Metro Meeting

Thu 25 Oct 6.00pm EMRC Council Meeting – EMRC (Crs Klein and Stubbs)

Tue 30 Oct 7.00pm Councillor Induction – Council Chamber

Wed 31 Oct 5.30pm Access Makes Cent$ Forum – Community Hall

OFFICER RECOMMENDATION - ITEM 10.2.3

That the Calendar for October 2007 be adopted.

10.2.4 Use of the Common Seal (Ref: G0416 – Sue Perkins, Executive Assistant)

The Common Seal was attached to the following documents during the reporting period:

6/09/2007 Boundary Roads Memorandum of Understanding between the City of Bayswater and the Town of Bassendean.

12/09/2007 Service Agreement between the Community Development Ministerial Body and the Town of Bassendean for the Bassendean Youth Service.

OFFICER RECOMMENDATION – ITEM 10.2.4

That the report on the use of the Common Seal for the preceding month be received.

11.0 PUBLIC QUESTIONS & RIGHT OF REPLY

Members of the public who did not ask questions in Part One of Public Question Time will be heard first.

12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil.

13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING

14.0 CONFIDENTIAL BUSINESS

15.0 CLOSURE

The next Ordinary Council meeting will be held on Tuesday, 16 October 2007.